Jun 03, 2025 Work Session

[1. Call Meeting to Order and Announce that a Quorum is Present]

[00:00:03]

OKAY.

GOOD EVENING EVERYBODY.

IT IS FIVE 30 AND WE'LL CALL THE ORDER THIS MEETING OF THE ADDISON CITY COUNCIL ON JUNE 3RD, 2025.

WE DO HAVE A CORE AND PRESENT OF THE COUNCIL WITH SIX MEMBERS IN ATTENDANCE, UH, THIS EVENING.

AND AS ALWAYS, WE WOULD LIKE TO START A MEETING WITH THE PLEDGE OF BOTH OF OUR FLAGS.

IF YOU'LL PLEASE RISE THAT I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL, HONOR THE TEXAS FLAG.

I PLEDGE ALLEGIANCE TO THE TEXAS ONE TO SAY UNDER GOD ONE AND INDIVISIBLE.

ALRIGHT, VERY GOOD.

UH, OUR FIRST, UH, ITEM IS ITEM THREE.

WE'LL HAVE A CLOSED MEETING OF THE ADDISON CITY COUNCIL.

UH, WE,

[3. Closed Meeting. The Addison City Council will enter a Closed Meeting pursuant to Texas Government Code Sections 551-071 through 090 to discuss the following item(s):]

AND IT'S, UH, PROJECT DAKOTA ITEM THREE B, UH, PURSUANT TO SECTION 5 51 0 7 1.

SECTION TWO TO RECEIVE LEGAL ADVICE FROM THE CITY ATTORNEY REGARDING HOUSING FINANCE CORPORATION LITIGATION.

AND WE'RE ADDING AN A THIRD ITEM, ITEM FIVE C.

UH, THREE C IS GOING TO BE IN CONNECTION WITH ITEM FIVE A ON THE WORK SESSION.

AND THAT'LL BE PURSUANT TO SECTION 5 51 0.07.

ONE.

SECTION TWO, TO RECEIVE LEGAL ADVICE FROM THE CITY ATTORNEY REGARDING ADDISON POLICE DEPARTMENT'S CURRENT JAIL SERVICES AGREEMENT, INCLUDING PROXIMITY, OPERATIONAL COSTS, AND RELATED CHALLENGES AND POTENTIAL OPTIONS.

IT IS 5 32.

WE'LL GO INTO CLOSED SESSION AT THIS TIME AND WE'LL BE UPSTAIRS.

OKAY, WE ARE BACK FROM, UH, CLOSED SESSION.

IT IS SEVEN 17 AND WE'RE BACK IN OPEN SESSION.

THERE'S NO ACTION TO BE TAKEN FROM THE CLOSED SESSION.

SO WE WILL MOVE RIGHT INTO ITEM

[a. Present and discuss the Addison Police Department's current jail services agreement, including proximity, operational costs, and related challenges, and potential options. ]

FIVE A IS PRESENTED, DISCUSS THE ADDISON POLICE DEPARTMENT'S CURRENT JAIL SERVICES AGREEMENT, INCLUDING PROXIMITY, OPERATIONAL COSTS, AND RELATED CHALLENGES AND POTENTIAL OPTIONS.

CHIEF FREEZE.

THANK YOU MAYOR.

UH, MAYOR COUNSEL, CHRISTOPHER, CHIEF VOICE.

UH, NOW I NEED AN UPDATE ON, UH, OUR POLICE DEPARTMENT'S, UH, SITUATION.

SO START OFF, UH, JUST GET SOME BACKGROUND IN, UH, DECEMBER OF 2021.

UM, OUR JAIL SERVICE ARRIVED AT THE TIME WAS THE CITY OF CARROLLTON, UH, NAMED FOR THE TOWN THE DAY OF NO LONGER DRIVING JAIL SERVICES STARTING IN OCTOBER OF 2022.

IN JUNE, 2022, UH, GROUND BEGAN NEGOTIATING WITH THE CITY OF FARMERS GRANT TO CONTRACT SERVICES.

HOWEVER, THOSE TALKS DID NOT YIELD IN AGREEMENT AND THEY CAN BEGAN TO SEEK ALTERNATIVE, UH, ALTERNATIVE SOLUTIONS.

THE CITY OF GRAPEVINE BECAME BY THE LODGE OCTOBER, 2022.

WE ENTERED IN AN AGREEMENT TO UTILIZE THE, UH, POLICE DEPARTMENT AS ITS JAIL PROVIDER.

AND IN JUNE OF 2024, UH, WE BEGAN EXPLORING OTHER OPTIONS FOR A BAIL PARTNERSHIP, JUST GIVEN THE LOGISTICAL CHALLENGES OF DISTANCE AND TIME CURRENT.

ALRIGHT, UH, SO TO START OFF, UH, THE BIGGEST CHALLENGES WE'VE BEEN HAVING IS JUST TIME AND DISTANCE.

SO THE DISTANCE FROM THE DEPARTMENT, POLICE DEPARTMENT TO THE GRAPEVINE FACILITY IS 22 MILES.

UM, DEPENDING ON FLOW OF TRAFFIC, THAT CAN BE UPWARDS OF 55 MINUTES.

UM, AND JUST LOOKING AT SOME OPERATIONS, THE FUEL CONSUMPTION FOR THAT SHRINK IS, UH, APPROXIMATELY THREE HOURS.

NEXT SLIDE.

UH, MOVING INTO TIME, UH, THE AVERAGE ROUND TRIP, UH, TRANSPORT OFFICER WITHOUT TRAFFIC, UM, IS 51 MINUTES.

THE AVERAGE BOOK IN TIME FOR THE ARREST NEEDED.

JAIL IS APPROXIMATELY 35 MINUTES.

AVERAGE TIME WHEN OFFICERS ARE AVAILABLE FOR AN ARREST IS AN HOUR AND 26 MINUTES.

AND JUST KNOW THAT THOSE TIMES CAN FLUCTUATE.

WE TOOK A SAMPLE OF 22 ARRESTS.

THE QUICKEST TIME AN OFFICER WAS OUT OF TOWN WAS A MINUTE OR HOUR AND TWO MINUTES.

AND THE LONGEST THAT 22 ARREST SAMPLE WAS TWO HOURS AND 30 MINUTES.

SO WE BEGAN DEPLOYING, UM, ALTERNATIVE OPTIONS.

UM, WE BEGAN LOOKING AT POTENTIAL PARTNERSHIPS WITH HAD CLOSER PROXIMITY, THEY COULD ACCOMMODATE ON NEEDS.

UM, AFTER REVIEWING MULTIPLE OPTIONS, THE CITY OF RICHARDSON WAS DEEMED TO BE MOST SUITABLE.

AND THIS IS BECAUSE THEY HAD EXPERIENCE PROVIDING JAIL SERVICES

[00:05:01]

AND THEY OFFER LONG TERM, UH, PARTNERSHIP WITH STABILITY UP TO THE 10 YEAR AGREEMENT.

UH, THAT'S BEING PROPOSED.

THE PROPOSED AGREEMENT INCLUDES AN INITIAL FIVE YEAR TERM, BUT AN AUTOMATIC REVIEW FOR AN ADDITIONAL FIVE YEARS.

AFTER THAT, THE AGREEMENT HAS A ONE YEAR NOTICE TO TERM DATE FOR BOTH CLIENTS.

SO LOOKING IN THE, UH, THE OPTIONS, UM, JUST A QUICK SNAPSHOT BETWEEN THE GRAPEVINE.

UM, GERALD RICHARDSON, GENERAL DISTANCE, OBVIOUSLY TWO, TWO MILES VERSUS SEVEN MILES.

UM, FUEL CONSUMPTION, THREE GALLONS VERSUS LESS THAN ONE.

UM, TRAVEL TIME WITHOUT TRAFFIC.

51 MINUTES VERSUS 30 MINUTES BOOKING TIME, 35 MINUTES.

WHEN WE TOURED THE, UH, RICHARDSON GENERAL FACILITY MET WITH THEIR GENERAL STAFF AND WALKED US THROUGH THE PROCESS.

AND INSTEAD, AVERAGE TIME IS ROUGHLY RIGHT ABOUT 10.

SO TOTAL TIME ON AVERAGE IS LOOKING AT AN HOUR AND 26 MINUTES VERSUS MINUTES PUTTING, UH, DOLLARS TO THAT.

I'M JUST LOOKING AT AN ESTIMATED COST ANALYSIS.

UM, WE LOOKED AT OPERATION PROCESS.

WHAT WE DID WAS WE TOOK THE AVERAGE HOURLY RATE FOR AN OFFICER BASED ON, UM, TIME IT TAKES TO GET THERE, THE BOOKING TIME AND FUEL CONSUMPTION.

UM, THAT'S REALLY, THAT ESTIMATED OPERATION IS COST BETWEEN 8,430 3000 VERSUS RICHARDSON WITH THEIR CLOSER PROXIMITY, LESS, LESS TIME.

WHEN OFFICERS OFF THE STREET, WE READING THAT RANGE OF 33,000 OR 46,000.

AND THEN THE, UH, CONTRACT COST.

RIGHT NOW WITH GRAPEVINE IT'S THREE $84,000 AND THE FIRST TERM OF RICHARDSON IS 500,000 BUCKS.

I WILL NOTE THAT AT THE BOTTOM, THAT CONTRACT DOES HAVE A THREE YEAR BUILT IN, UH, ESCALATION COST GOING FROM 500 TO FIVE 50, AND THEN CAPS AT 600 FOR THE REMAINDER OF THE THE CONTRACT PERIOD.

SO ALSO LOOKING AT, UH, OTHER OPTIONS IF DESIRED, UH, A JAIL COULD BE CONSIDERED DURING THE UPCOMING BOND, UH, COMMITTEE.

WE'RE LOOKING AT NEW FACILITY DESIGN, UH, AS PART OF THE PROJECT.

UM, LOOKING AT THAT, WE DID A VERY, VERY INITIAL COST ANALYSIS JUST LOOKING AT THE NUMBER OF FTES OF EMPLOYEES WE HAD TO OPERATE THAT.

UM, AND YOU ARE LOOKING AT ROUGHLY ONE OVER $900,000 IN JUST THE EMPLOYEE COSTS AND NOT LOOKING AT OPERATIONS COSTS OF RUNNING IT, INSURANCE, AND, UH, SOFTWARE SUPPLIES, UH, EQUIPMENT TO BOOKEND PRISONERS, UH, AND TALKING TO THE ARCHITECTS IF WE'RE WILLING TO ADD THAT ON.

LOOKING AT AN ESTIMATED CONSTRUCTION COST OF THREE TO 5 MILLION.

EXACTLY, PLEASE.

UM, SO LOOKING FORWARD NEXT STEPS, UH, STAFF RECOMMENDS EXECUTING THE AGREEMENT OR AGREEMENT WITH CITY OF RICHTON FOR JAIL SERVICES JUST BASED ON OPERATIONAL FACTORS AND TIME AND DISTANCE THAT EXPERIENCED A LONG TERM PARTNERSHIP FROM TOWN.

UM, WE'RE SEEKING DIRECTION FROM THE COUNCIL ON BRINGING FORWARD AN ILA AND LOCAL AGREEMENT TO TON THE TOWN OF MADISON.

UM, FOR CONSIDERATION, IF APPROVED, THE ESTIMATED BEGIN USING RICHARDSON OR JAIL HONOR WOULD BE OCTOBER 1ST, 2025.

WE'RE ALSO SEEKING DIRECTION EFFORTS TO EXPLORE AND DEVELOP COSTS FOR OPERATING AND CONSTRUCTING OUR OWN JAIL.

UM, IN THE FUTURE, WHETHER WE SHOULD CONTINUE LOOKING AT THAT PRICE MODEL AS WELL.

THIS IS LIKELY NOT FEASIBLE THOUGH AFTER THE INITIAL FIRST INITIAL FIVE YEAR TERM WITH RICHARDSON, BUT WE ARE LOOKING FOR, UH, ION ON THAT AS WELL.

AND WITH THAT, I'LL TAKE YOUR QUESTIONS.

WHO HAS QUESTIONS? SO, UM, I MADE A LOT OF NOTES ON THIS EARLIER.

UH, THE ESTIMATED OPERATION COSTS 84 TO 133.

ISN'T IT TRUE WE STILL WOULD HAVE THAT SAME COST OTHER THAN FUEL? WE'D STILL HAVE THE COST OF THE PERSONNEL.

YOU WOULD, BUT THAT IT JUST WOULDN'T BE ON THE ROAD COMING BACK.

YES, THE, THE, THE COST, THE TIME THEY WOULD BE OUT OF THE TOWN, THAT HOURLY WAGE WOULD BE LESS.

THAT'S WHY THERE, THAT THE DIFFERENCE, THE THE COST IS LESS WITH EMERGENCY JUST BECAUSE OF THE TIME FACTOR.

OKAY.

SO COULD WE HIRE ANOTHER POLICE OFFICER TO BASICALLY REPLACE THAT PERSON? THAT'S, I MEAN, WE WE'RE NOT ARRESTING SOMEONE ALL DAY LONG EVERY DAY.

RIGHT.

I MEAN, I'M JUST, I'M LOOKING AT THAT.

CAUSE I THINK, I THINK WHAT I WOULD SAY, I THINK I UNDERSTAND WHERE YOU'RE GOING WITH YOUR QUESTION.

UM, SO OBVIOUSLY WHEN YOU DO ANALYSIS LIKE THIS, IT'S NOT, WE'RE NOT SAYING YOU CAN CUT A HUNDRED THOUSAND OUTTA THE BUDGET, BUT AS WE'RE LOOKING AT, SAY WE, WE, WE KNOW WE WANT TO INCREASE OUR NUMBER OF OFFICERS ON THE STREET IN THE PARKS, THIS FREES US UP.

SO WE HAVE MORE STAFF AVAILABLE TO DO THOSE THINGS AND LESSENS OUR NEED FOR REQUESTS OR REQUESTS FROM NEW POSITIONS.

SO I THINK THAT KIND OF GETS TO YOUR, TO ANSWER SOME OF YOUR QUESTION WITH IT.

THE, THE, THE REAL IMPACT WOULD BE IT LESSENS OUR NEED FOR ANY ADDITIONAL RESOURCES FOR THE, THE DEMANDS THAT WE HAVE.

WELL, THE 500,000, I'M LOOKING AT SLIDE SEVEN BY, BECAUSE 500 STEP, THE 500,000, THAT'S ONLY ONE YEAR, AND THEN IT GOES TO 5 15, 600.

SO WE'RE, AND THAT 600 IS UP FOR EIGHT YEARS.

RIGHT.

SO I DON'T KNOW WHAT A POLICE OFFICER COSTS.

I'M JUST,

[00:10:01]

I THINK THIS IS VERY EXPENSIVE.

I, I'D LOVE TO BE CLOSER AND NOT HAVE TO TAKE SOME OFF THE STREET FOR AS LONG AS IT TAKES.

BUT HOW MANY ARRESTS DO WE DO IN A YEAR? UH, OVER THE LAST FIVE YEARS WE'VE AVERAGED, UH, 1070 ARRESTS PER YEAR.

'CAUSE I READ SOMETHING IN HERE ABOUT A THOUSAND.

SO THAT'S EVERY YEAR.

YEAH.

AND THAT, THAT'S JUST A BASE CALCULATION TO THE DILEMMA THAT, TO ANSWER YOUR YOUR QUESTION, I THINK, UM, YES, THERE WAS AN INCREASE IN THE CONTRACT COST.

THERE'S ALSO A BENEFIT TO THE TOWN TO HAVE OUR OFFICERS BACK ON THE STREET IN ADDISON AND NOT OUT FOR TWO HOURS.

WE COULD LESSEN THAT TIME TO UNDER AN HOUR.

YEAH.

WE MIGHT BE PAYING MORE ON CONTRACT COSTS, BUT THAT'S MORE TIME THAT OUR OFFICERS ARE PATROLLING ADDISON AND THEN COMMUNITY RESPOND TO THAT.

SO, SO WHAT, THAT'S WHY I WAS GETTING AT IT.

I MEAN, ARE WE ARRESTING THREE PEOPLE A DAY? IS THAT SOME DAYS WE CAN ARREST THREE PEOPLE, SOME DAYS WE ARREST ONE.

IT'S VERY TRUE.

AND FOR THE MOST PART IT LOOKED LIKE IT WAS JUST ONE OFFICER TAKING SOMEONE THERE IN THE BACK.

MAJORITY OF TIME, UNLESS THERE'S CIRCUMSTANCES THEY'RE COMBATED, THEY MIGHT ACTUALLY OFFICERS, BUT MOST ARRESTS ARE DONE PAROLE OFFICER.

SO THAT'S WHY I WAS WONDERING IF WE JUST ADDED ONE MORE PERSON, WOULDN THAT PERSON, REPLACE THE PERSON WHO'S GOING BACK AND FORTH.

SO WE'RE REALLY NOT MISSING ANYONE.

IS THAT, AM I ON THE WRONG PATH WITH THIS? BECAUSE I'M JUST LOOKING AT THIS IS, BUT YOU'RE TALKING ABOUT ONE PERSON FOR EVERY 24 HOURS, SO THAT'S NOT ONE PERSON.

WELL IT'S, IS IT NOT THE EQUIVALENT OF ONE PERSON? IF WE, I, I DON'T KNOW.

I'M JUST, I JUST THOUGHT, WELL, THIS IS GONNA BE EXPENSIVE AND WE JUST KEEP SPENDING AND SPENDING.

I I GUESS IF WE'RE GONNA DO THIS, AND I KNOW STAFF RECOMMENDED IT, THEN WHERE ARE WE GONNA GET THE MONEY FROM? WHERE ARE WE GONNA, ARE WE GONNA REDUCE SOMEWHERE ELSE TO COVER THIS? 'CAUSE THIS COST IS GONNA BE HIGH AND WOULD IT BE HIGHER THAN ADDING ONE PERSON? BUT I THOUGHT 'CAUSE ONE PERSON'S GONE IF WE ADDED SOMEONE ELSE ON THE STAFF.

BUT YOU'RE SAYING THAT'S SOMETHING AS FAR AS, AS FAR AS ADDING A PER, I MEAN, IT'S GOING UP 116,000 OF OFFICER ALL IN COSTS IS GONNA BE A LITTLE MORE THAN THAT.

UM, BUT IF YOU WANTED TO SAY THOSE ARE EQUAL.

I-I-I-I-I GET YOU.

I GET YOUR POINT ON THAT.

EXACTLY.

I THINK THERE'S A LOT OF OTHER STRAINS THAT WOULD HAVE THAT THAT IT HAS ON US.

HAVING TO MAKE THAT DRIVE BACK AND FORTH FORTH.

I THINK THE DRIVE BACK AND FORTH IS TERRIBLE.

I I WOULD LOVE TO FIX IT.

SO, SO TO YOUR QUESTION, WHERE IT'S GONNA COME FROM, THAT'S GONNA BE PART OF THE, WE'RE ABOUT THAT BUDGET DISCUSSION.

SO THIS WOULD BE, THIS WOULD GO INTO OUR BUDGET DISCUSSIONS OF WHAT THIS LOOKS LIKE IN A, IN A, IN COMPETITION AND WITH EVERYTHING ELSE AS WE COME UP WITH A TAX RATE AND ULTIMATELY A BUDGET TO APPROVE.

I HAVE A QUESTION ON THAT.

SO THIS IS A THREE YEAR AGREEMENT WITH, UH, GRAPEVINE THAT WE WENT INTO THREE YEARS AGO.

AND THIS IS THE SAME RATE AS THREE YEARS AND IT'S RENEWING NOW.

SO WOULD IT EVEN DO, WOULD WE EVEN HAVE THE OPPORTUNITY TO GO BACK AT THE SAME PRICE ANYWHERE AND WOULD WE GO BACK TO GRAPEVINE? SO THEN TO YOUR POINT, YES, THE AGREEMENT WITH GRAPEVINE EXPIRES SEPTEMBER 30 THIS YEAR, AND YOU WOULD NOT BE BEING NEGOTIATED.

I WOULD ASSUME THAT CONSTANTLY INCREASE.

TALKING ABOUT THAT NUMBERS RIGHT NOW, WE DON'T KNOW.

WE HAVEN'T HAD THOSE DISCUSSIONS WITH AGREED BOND WHILE EVEN EXPLORING OTHER OPTIONS PROBABLY DIDN'T GO DOWN.

IT'S NOT GONNA BE, IT'S NOT GONNA GO DOWN.

SO, SO THESE, THESE UH, QUOTES HERE YOU'RE CHARGING NOW ARE BASICALLY OUTDATED.

THEY'RE NOT OUT AS PRACTICE AS FAR AS THE CONTRACT COSTS.

WELL, YOU'RE, YOU'RE COMPARING PAST RATES THAT ARE NO LONGER GONNA BE THAT IN GRAPEVINE AS WE MOVE FORWARD TO, TO, UH, FUTURE RATES THAT WE KNOW ARE SOLID WITH RICHARDSON AS FAR AS THE CONTRACT COMES TO THIS.

RIGHT.

IT'S JUST BASED OFF THE LEVEL.

RIGHT.

OKAY.

GOOD POINT.

I'VE GOT A, I'VE GOT A QUESTION FOR THE FUTURE.

SO, SO, UM, IF WE, IF WE HAVE OUR OWN JAIL IN THE FUTURE, IS IT FEASIBLE, UH, TO DO SOME TYPE OF HYBRID SITUATION WHERE WE, I'M JUST GONNA MAKE THIS UP.

WE'VE GOT, WE'VE GOT 10 CELLS AND WE USE OUR OWN CELLS, BUT THEN, UM, WE ARREST A LEATHER AN 11 PERSON.

SO WE'VE GOT OUR JAILS FULL AND, AND WE, WE HAVE OUR OVERFLOW GOING TO RICHARDSON OR WHEREVER.

IS THAT, IS THAT EVEN FEASIBLE? UM, SO IN THE EVENT THAT YOU HAVE AN OVERFLOW, I SURE YOU WOULD'VE TO TRANSPORT, UH, THE REST OF HOUSTON COUNTY.

UM, SO THAT COULD BE ARRAIGNING SEEN THERE.

'CAUSE YOU, YOU ONLY HAVE WHATEVER THE JAIL IS BUILT FOR, YOU CAN'T EXCEED THAT, THAT CAPACITY.

SO IN THAT EVENT, YOU HAVE TO CLEAR OUT THE JAIL.

SO YOU EITHER HAVE TO HAVE A JUDGE COME AFTER LOCAL CHARGES AND HAVE THEM BOND OUT, OR THE COUNTY LEVEL CHARGES.

YOU WOULD HAVE TO, INSTEAD OF THE COUNTY COMING TO PICK THEM UP.

'CAUSE THE COUNTY COMES TO JAILS EVERY 24 HOURS OR SO PICKS UP, UH, THE ARRESTEES AND TRANSFERS THEM TO THE COUNTY WHERE THEY CAN THEN BOND OUT OR BEED OR WHATEVER.

SO IF YOU'RE AT THAT DAY, JAIL IS AT CAPACITY BEFORE THAT TIME BEFORE THE COUNTY COMES TO PICK 'EM UP, THAT AGENCY THEN HAS TO TRANSPORT THOSE INDIVIDUALS TO THE COUNTY.

OKAY.

SO IF I UNDERSTAND YOU CORRECTLY, WE COULDN'T, WE COULDN'T HAVE A DUAL DUAL JAIL

[00:15:01]

ONE IN ADDISON, ONE IN RICHARDSON, I WOULD SAY THEN YOU'RE JUST DUMPING YOUR COSTS, UM, AND YOU'RE JUST, YOU'RE, YOU PAID THE OPERATIONAL COST TO OPERATE OWN JAIL AND NOW YOU'RE ALSO PAYING ANOTHER PROVIDER, A CONTRACT COST FOR THEM.

DO IT.

I DON'T THINK THAT ANY FINANCIAL FEASIBLE, SO, OKAY.

WHO, WHO ELSE IS IN OUR BOAT? GIRLS IS IN OUR BOAT LOOKING FOR THAT DOESN'T HAVE A JAIL AND HAS TO CONTRACT THAT.

UM, DOESN'T HAVE A JAIL.

UM, THEY'RE IN GRAPEVINE RIGHT NOW.

UM, OF COURSE THAT'S NEXT DOOR.

SO THAT'S THAT.

UH, AS FAR AS, UH, OTHER MC, THE HCI CAME FROM, UM, DUNCANVILLE, THEY DON'T OPERATE THEIR OWN JAIL.

DUNCANVILLE AND CEDAR SHARE DESOTOS FROM TRI-CITIES JAIL.

UM, THAT'S A REGIONAL PARTNERSHIP.

UM, CHARLES HAS THEIR OWN FARMERS BRANCH, THEIR OWN, UH, A LOT OF THE OTHER BIGGER AGENCIES HAVE THEIR OWN FACILITIES.

OKAY.

SO WE'RE NOT UNIQUE IN THE SITUATION THAT WE DON'T, THAT WE ARE CONTRACTING OUT.

NO, SIR.

AND, AND THERE'S BEEN A, A PUSH AS OF RECENT FOR MORE AGENCIES, ESPECIALLY SMALLER MUNICIPALITIES, IF THEY OPERATE THEIR OWN JAIL TO CLOSE AND THEN CONTRACT WITH .

RIGHT.

JUST BECAUSE OF THE MILLION DOLLARS AND CENTS, IT MAKES MORE FISCAL RESPONSIBILITY.

WELL, WELL I KNOW $500,000 LOOKS LIKE A LOT OF MONEY, BUT THAT PALES IN COMPARISON TO OPERATING YOUR OWN JAIL.

SO TRUE.

BY, BY THE TIME YOU PAY ALL OF THE EXPENDITURES THAT YOU'RE TALKING ABOUT BEFORE SOME SOMEONE SUES YOU BECAUSE OF SOMETHING THAT WENT ON MM-HMM .

OUT OF OUR CONTROL.

AND YOU HAVE THOSE COSTS.

EVEN IF YOU DON'T HAVE ANYBODY IN JAIL.

I, UH, 500 IS A LOT OF MONEY, BUT IT, IT, TO ME THAT IS MONEY THAT WE DON'T HAVE TO WORRY ABOUT KEEPING STANDARDS UP IN OUR OWN JAIL AT THAT POINT.

MM-HMM .

IT'S REALLY 600.

OKAY.

SIX 500 FOR THE FIRST COUPLE OF YEARS.

YOU'RE RIGHT.

AND I MEAN, OF COURSE YOU CAN LOOK AT IT ANOTHER WAY THAT EVERY TIME WE PUT HANDCUFFS ON SOMEBODY, IT COSTS THE ADDISON TAXPAYER 600 BUCKS IF YOU WANT TO JUST NAIL IT DOWN THAT WAY.

BUT THAT'S JUST, I MEAN, LAW ENFORCEMENT, PUBLIC SAFETY HAS NEVER BEEN A MONEY MAKING PROPOSITION.

NEVER WILL BE.

AND THAT'S NOT WHAT WE'RE HERE TO TRY TO DO.

AND WE'RE JUST TRYING TO FIND THE MOST EFFICIENT WAY TO DO IT FOR OUR CITIZENS.

AND, UH, WHEN WE GET BACK INTO THE NEW POLICE STATION, I HAVE A LOT MORE COMMENTS TO MAKE, BUT ON, ON THIS PARTICULAR TOPIC, UH, I I I AM GLAD TO SEE OUR OFFICERS WILL BE CLOSER AND BE ABLE TO GET BACK.

MY ONLY QUESTION ALONG THE LINES OF A HYBRID SITUATION, IS THERE ANY KIND OF MODEL OUT THERE TO WHERE WE COULD BRING THE ARRESTEE TO OUR FACILITY AND HAVE SOMEONE ELSE TRANSPORT THAT PERSON TO THE JAIL AND GET OUR OFFICER BACK ON THE STREETS IMMEDIATELY? SO YOU'RE OPERATING OUR OWN FACILITY THEN HAVING, NOT OPERATING A FACILITY BUT HAVE A TRANSPORT OFFICER UBER.

OKAY.

HAVE SOME TYPE OF TRANSPORT OFFICER SWORN OR UNSWORN TO BE ABLE TO TRANSPORT THE PERSON TO RICHARDSON TO GET OUR SWORN OFFICER BACK ON THE STREET, UH, RAIN LINE.

YEAH, THAT'S WHAT I'M SAYING.

EITHER WAY IS, IS THERE A HYBRID MODEL LIKE THAT WHERE THE ARRESTING OFFICER ON THE STREET WOULDN'T HAVE TO DO THE TRANSPORT? SO THERE ARE SOME ISSUES TO THAT.

THAT'S OBVIOUSLY IT'S STILL A COST.

'CAUSE THAT'S ANOTHER FTE DEDICATED DIRECTLY TO THAT.

BECAUSE IF YOU DON'T ADD A POSITION FOR THAT, THEN NOW YOU'RE JUST REALLOCATING AN OFFICER THAT SHOULD BE ON THE STREET.

RIGHT? YOU'RE TAKING THEM OFF.

THEY CAN'T RESPOND TO CALLS BECAUSE THEY'RE TRANSPORTING SOMEBODY AND YOU STILL HAVE THAT, THAT DISTANCE OF THEY'RE STILL GONNA BE GONE AND NOT BE AVAILABLE TO DO THINGS.

DOES THAT HAVE TO BE A SWORN OFFICER TO DO THAT DOES HAVE TO BE SWORN.

THAT'S WHAT I THOUGHT.

SO WE CAN PAY SOMEWHAT A GOOD HOURLY RANGE JUST TO BE A DRIVER BASICALLY.

I WOULD THEN, BUT YOU SPOKE EARLIER, LIABILITY.

YEAH.

WE STILL OWN THAT.

NO, I UNDERSTAND SOMEBODY THAT IF YOU HAVE SOMEBODY THAT YOU WANT TO PAY AN HOUR A WEEK TO, THAT'S STILL A LIABILITY BURDEN BE INCURRING.

RIGHT? UH, I I WOULD PREFER THAT HOUR OFFICERS, YOU CATCH IT, YOU CLEAN, YOU GOT IT, YOU KNOW THAT YOU GOT THE CHAIN OF CUSTODY, YOU KNOW, ANY ISSUES THAT INDIVIDUALS HAS GIVEN YOU, YOU'RE NOT JUST HANDING SOMEBODY THAT, YOUR HONOR, WHAT HAPPENS WHEN, WHEN WE MAKE AN ARREST AND THEY THEN START CLAIMING THAT THEY HAVE CHEST PAINS OR SOME KIND OF MEDICAL AILMENT, OR WE HAVE TO GET 'EM CLEARED AT THE HOSPITAL? PARDON ME? WE HAVE TO GET 'EM CLEARED AT A MEDICAL FACILITY.

THAT'S WHAT I'M ASKING.

DO YOU AND YOU CALL AN AMBULANCE TO TRANSPORT? UH, DEPENDS.

SOMETIMES IT HAPPENS IN ROUTE.

CONTINUE TO THE JAIL.

BUT NO JAIL WILL TAKE HIM UNTIL THEY CAN CLEARED MEDICALLY.

CORRECT.

THEY TAKE HIM TO THE HOSPITAL.

SO IF WE DO CALL AN AMBULANCE, THEN DO WE HAVE TO HAVE AN OFFICER FOLLOW THAT AMBULANCE TO THE HOSPITAL TO SECURE THAT INDIVIDUAL? YES, SIR.

ESPECIALLY DEPENDING ON CHARGE AND STAY THERE UNTIL HE'S DISCHARGED FROM THE HOSPITAL.

SO I MEAN THAT, THAT CAN LEAD TO VERY LENGTHY TIMES FOR AN OFFICER TO BE ON THE STREET AS

[00:20:01]

YES, SIR.

OKAY.

DOES THAT HAPPEN? DOES THAT HAPPEN? YES, SIR.

LIKE HOW OFTEN? 10%.

UH, IT WOULDN'T BEEN NUMBER, BUT IT, IT HAPPENS.

UM, ESPECIALLY IF YOU'VE GOT, YOU KNOW, INDIVIDUAL THAT'S BEEN ARRESTED FOR DRIVING ALL INTOXICATED AND THEY, BLOOD ALCOHOL IS HIGH, THEY'VE GOTTA GIVE YOU APPROVED BY MEDICS.

SO YOU GOT AN ARRESTEE THAT, OR AN INDIVIDUAL THAT HAS HISTORY OF MEDICAL ISSUES, THE JAIL MIGHT NOT TAKE THEM UNTIL THEY GET CLEARED.

SO WE'VE GOTTA TAKE THEM TO THE HOSPITAL.

SO IT, IT HAPPENS.

YES SIR.

WELL, I'M ALL FOR ANYTHING THAT'LL REDUCE THAT STRAIN THAT'S CREATED BY THE TIME AND DISTANCE.

YOU, YOU'RE SUPPORTING THIS, IS THAT RIGHT? YES, SIR.

AND YOU FEEL LIKE YOUR GUYS GET BEHIND THIS AND THIS IS MUCH BETTER ALTERNATIVE THAN GRAPEVINE.

UH, SO THE, THE QUESTION I'VE GOT IS, SO WE THOUGHT WE HAD A DEAL WITH, UH, FARMER'S BRANCH, RIGHT? AND THAT DIDN'T LAST AS LONG AS WE THOUGHT THIS IS A FIVE YEAR DEAL WITH AN ADDITIONAL FIVE YEAR OPTION.

WHAT ARE THE CHANCES THAT IN YEAR, EXCUSE ME, YEAR TWO OR THREE, THE SAME THING HAPPENS? UM, SO WITH RICHARDSON, SINCE THEY HAVE EXPERIENCED WORKING WITH OTHER AGENCIES AND HAVE OTHER AGENCIES THERE, UM, THAT'S ALWAYS AN OPTION.

BUT TALKING WITH YOUR CHIEF AND THEIR STAFF, WE'VE HAD, UH, MEETINGS WITH S THEY VERY EXCITED ABOUT THIS.

I DON'T FEEL IT'S GONNA BE A SITUATION THAT WE GET IN AND ALL SUDDEN THEY WANNA KICK THIS OUT REGARDLESS.

WE HAVE A 12 MONTH PERIOD.

UM, AND THAT INITIAL FIVE YEAR TERM GETS US TO THE TABLE OF TALKING ABOUT WHAT DO WE WANT TO DO FOR OUR FUTURE GOING FORWARD WITH THE NEW FACILITY.

THAT'S GREAT.

SO THEY DO IT FOR OTHERS, THEY'VE GOT THE CAPACITY TO DO IT FOR US, SO.

OKAY.

THAT MAKES ME FEEL PRETTY GOOD.

THANK YOU.

I THINK OF A FAIRLY NEW FACILITY TOO, DON'T THEY? THEY DO.

AND SPEAKING WITH CHIEF, THEY'RE ACTUALLY, AS WE TO WORK WITH THEIR BUDGET PROCESS, THEY'RE LOOKING AT, YOU KNOW, ADDING POSITIONS TO ACCOUNT FOR US COMING OVER AND, AND WORK WITH THAT.

SO IT'S ON BOTH SIDES.

THIS IS SOMETHING WE'RE BOTH WORKING FOR KNOW.

THANK YOU.

IS THERE A REASON THAT, YOU KNOW, THAT RICHARDSON IS SO MUCH MORE EXPENSIVE THAN, THAN GRAPEVINE, BUT WE DON'T KNOW WHAT GRAPEVINE'S GONNA BE, BUT LET'S SAY IT WENT UP TO FOUR 50 AND AND RICHARDSON'S GONNA BE 600.

WHY THE DIFFERENCE? WHAT, WHAT'S BETTER AND JUST 'CAUSE IT'S NEW ONE? UH, I THINK THAT, I THINK THEY HAVE MORE STAFF THERE.

THEY CAN TAKE ON A LOT MORE, UM, WORK.

UM, GRAPEVINE WORKS WITH THE SLOWER STAFF.

RICHARDSON HAS SEVERAL JAILERS AND JAIL SUPERVISORS THAT THINGS WORK.

UM, AND WHEN WE TALK ABOUT IT, THIS WAS, THEY HAD CONVERSATIONS WITH THEIR CITY MANAGER, I'M SURE.

AND THEY SAID THIS IS WHAT THE CONTRACT COST IS GONNA BE.

WE TALKED ABOUT IT AND WE GOT TO A PLACE THAT WE FELT COMFORTABLE WITH.

UM, THAT'S WHAT IT'S OKAY.

IS THIS A NEGOTIATED FIGURE OR IS THIS JUST WHAT THEY SAID IS GONNA COST? NO, NO, THIS WAS NEGOTIATED.

NOW.

THE FIRST FIGURE WAS SOMETHING THAT IT WAS NOT .

I REALLY HATED THAT.

NO, NO.

SO YES, I, I HAD CONVERSATIONS WITH HER CHIEF VERY CANDIDLY, THIS IS NOT, WE WANT THIS TO WORK, BUT WE CAN'T DO THIS.

I APPRECIATE YOU.

THAT'S WHY WE GOT DOWN TO THIS WITH THE THREE YEAR IN MARGIN, NO STEPPED INCREASE TO WHERE THEY AGREED THAT THAT'S SOMETHING THEY CAN DO.

BUT NO, IT WASN'T THE FIRST TIME WHEN WE CAME OUT.

WE, WE HAD SEVERAL DISCUSSIONS.

WE GET TO WHERE WE'RE, IS THERE ANY WAY THAT WE CAN ACCELERATE THIS OCTOBER 1ST DATE? SHOULD WE ELECT TO DO THAT? OH, IT'S A POSSIBILITY.

THAT'S JUST SOMETHING WE WERE WORKING FOR BECAUSE WE DO, THERE'S GONNA BE A, WE DON'T WANNA START DAY ONE AND NOT HAVE ANYTHING LINED UP OPERATIONALLY.

WE WANNA HAVE A SMOOTH TRANSITION.

WE DON'T WANNA RUSH ANYTHING THROUGH, UM, CONVERSATIONS WITH MONT AS WELL.

THIS IS JUST A GOOD DAY THAT LINES UP THE NEW FISCAL YEAR.

IT'S A CLEAN BREAK.

UM, AND IT GIVES US TIME TO HAVE OUR OFFICERS GO DO, UH, ORIENTATION WITH THEIR DRILL STAFF.

SO I GOTCHA.

COME OCTOBER ONE, IT'S A SEAMLESS TRANSITION BASE.

YES.

CAN YOU SAY THEY'RE, THEY CONTRACT WITH OTHER CITIES? WHO, WHO ELSE DO THEY CONTRACT? SO, UH, UTD, UNIVERSITY OF TEXAS.

OKAY.

UH, AND DALLAS AND, UH, METHOD, UH, HOSPITAL.

SO THEY, NOT ANOTHER CITY.

NOT IN OTHER ENFORCEMENT AGENCIES.

RIGHT.

OTHER LAW ENFORCEMENT.

I GOTCHA.

THANKS.

SO THANK YOU FOR ASKING, ANSWERING ALL THE QUESTIONS THAT WE SENT IN THAT WE ADDED TO THE AGENDA.

THAT'S GOOD.

OTHER QUESTIONS THAT PEOPLE MAY HAVE.

SO ALL THINGS BEING EQUAL, WOULD GRAPEVINES STILL BE AN AUCTION IF WE CHOSE TO GO THAT ROUTE? AND WHAT'S, WHAT'S THE FEEL WITH TALKING WITH THEM? YES.

AND SO GRAPEVINE'S BEEN INCREDIBLY PARTNER.

UM, THERE ARE NO MEANS KICKING US OUT.

OKAY.

UM, YOU KNOW, I'M BEING VERY TRANSPARENT WITH THEIR CHIEF OF THIS IS NOT A LONG TERM SOLUTION FOR US.

IT HASN'T BEEN.

HE'S VERY UNDERSTANDING OF THAT.

UM, HE WISHES US WELL AND US TO FIND, HE WANTS US TO FIND A PLACE THAT'S CLOSER TO US BECAUSE HE UNDERSTANDS THE THINGS THAT WE'VE GOTTA BE DEALING THROUGH.

UM, SO HE, HE'S GRAPEVINE IS VERY SUPPORTIVE.

OKAY.

UM, WHAT'S THE MORALE, UM, IMPACT TO THE OFFICERS DRIVING ALL THE WAY TO GRAPEVINE? DOES, DO YOU HEAR ANYTHING ABOUT THAT? YES, SIR.

UH, SO YES SIR.

I'VE SEEN, UM, WHEN I GET ONE I MEETING WITH, WITH EVERY SINGLE OFFICER IN THE APARTMENT, THREE BIG THINGS YOU TALKED ABOUT, UM, COMPENSATION, OBVIOUSLY FACILITY IN JAIL AND WE'RE ADDRESSING ALL THREE OF THOSE.

THE FACILITY MAKES THAT MUCH DIFFERENCE.

HAVING A FACILITY.

I HEARD IT DIDN'T.

YEAH.

OKAY.

UM, BUT, UM, THAT FAR, THE , UM, BUT

[00:25:01]

YOU KNOW, THINKING ABOUT IT, YOU KNOW, A FULL-TIME JAIL WOULD BE, YOU KNOW, MUCH MORE CAPACITY THAN WE WOULD NEED.

RIGHT.

AT A THOUSAND OR 1100 ARRESTS A YEAR OR JAILS A YEAR.

SO USING, UH, PART-TIME, AN OUTSOURCED OPTION IS, UH, REALLY MUCH BETTER IN PAYING FOR WHAT WE USED VERSUS PAYING FOR WHAT WE HAVE TO HAVE JUST TO USE IT FOR PART-TIME.

SO I'M IN FAVOR OF THIS.

I THINK, I THINK IT'S REALLY GOOD UNDERSTANDING THAT RICHARDSON'S A GOOD PARTNER, THEY'RE A STABLE CITY, THEIR POLITICS ARE STABLE.

'CAUSE COUNCIL COULD, COULD KNOCK THIS OUT AS IT HAS IN OTHER CITIES.

UH, SO I'M, I'M IN, I'M IN FAVOR WITH THAT UNDERSTANDING.

WE HAD OUR OWN JAIL.

COULDN'T WE LIKE, SUBCONTRACT OUT RJ TO SOME OF THESE OTHER PEOPLE, MAYBE COLLECT THE 600 AND THEN IT WOULD ACTUALLY COST LESS.

IS THAT POSSIBLE? ALWAYS AN OPTION.

YES.

UM, THEN YOU'RE, YOU'RE BRINGING, UM, INDIVIDUALS FROM ANOTHER AGENCY, ANOTHER CITY INTO YOUR CITY.

SO WHEN THEY BOND OUT THROUGH YOUR CITY, SO JUST PROS AND CONS, WE ABOUT THAT.

SO, OKAY.

ONE OTHER QUESTION.

GRAPEVINE IS IN TARRANT COUNTY? YES, SIR.

AND, AND RICHARDSON'S IN DALLAS COUNTY.

SO WHEN WE TAKE SOMEONE TO JAIL, WHERE DID, DO THEY END UP GOING TO TARRANT COUNTY.

THEY ARE TRANSPORTED TO BACK TO DALLAS COUNTY RIGHT NOW.

THE ONES THAT, THAT, BECAUSE THEY ARREST DOWN DALLAS COUNTY CHARGES.

SO I HAVE TO GO TO DALLAS.

EVEN OTHER JAILS IN CARE? YES.

OKAY.

AND WHO, WHO TRANSPORTS IT? WHO MAKES THAT TRANSPORT? UH, WE WERE DOING IT AT THE BEGINNING NOW DOES IT.

OKAY.

BUT THERE'S BEEN TIMES THAT WE'VE BEEN CALLED THERE TO HAVE TO PICK UP SOMEBODY AND THEN TAKE INTO THE ACCOUNT.

ONE OF THE OBSERVATIONS I'M, I'M MAKING, WHEN I'M LOOKING AT ALL THESE NUMBERS, I'M JUST ASKING YOU TO MAKE SURE I'M THINKING ABOUT THIS CORRECTLY.

SO YOU'RE TALKING ABOUT 1,087 AVERAGE ARREST TRIPS AND ROUGHLY AN HOUR ROUGHLY.

AND, AND SO WE WOULD CUT THAT IN HALF.

YES SIR.

AND SO, YOU KNOW, I CALCULATE THAT JUST CONSERVATIVELY WE'RE TALKING ABOUT LIKE 500 HOURS PER YEAR WHERE OUR OFFICERS WOULD BE, RATHER THAN BE IN ROUTE, THEY WOULD BE IN THEIR BEAT.

YES, SIR.

THANKS.

YES, SIR.

SO IT SEEMS LIKE THERE'S PRETTY, UH, GENERAL SUPPORT, UH, FROM MOVING FORWARD WITH THE ILA.

AM I READING THE ROOM RIGHT? YES, YOUR HONOR.

YES.

OKAY.

AND DAN, DO YOU AGREE? I COMPLETELY AGREE.

CHEAPER THAN BO CHEAPER THAN OWNING OR ON JAIL THAN THANK YOU DAN.

I THINK YOU COMPLETELY AGREES.

YES.

LITTLE, LITTLE LAG THERE.

ALRIGHT.

UH, GOOD.

WHAT ELSE YOU NEED FROM US CHIEF? UM, JUST THE SUPPORT RULE, UH, WORKING .

WE'LL BRING IT BACK TO THE COUNCIL FOR APPROVAL.

OKAY, VERY GOOD.

THANK YOU SO MUCH.

APPRECIATE.

ALRIGHT, UH, ITEM

[c. Present and discuss DART bus routes in Addison.]

IS THAT CORRECT? AND THEN WE'RE MOVING ON TO ITEM NUMBER SIX, ITEMS OF COMMUNITY INTEREST.

WHAT I MISS, I LEMME GO FIVE B.

YES.

UH, PRESENTED

[b. Present and discuss the Proposed Annual Budget for the Town of Addison for Fiscal Year 2026 (beginning October 1, 2025, and ending September 30, 2026), including, but not limited to, the General Fund, Utility Fund, Stormwater Fund, Airport Fund, Hotel Fund, Economic Development Fund, Information Technology Fund, Capital Replacement Fund, Infrastructure Investment Fund, and Long-Term Planning.]

INCLUDING, BUT NOT LIMITED TO THE GENERAL FUND, UTILITY FUND, STORMWATER FUND, AIRPORT FUND, HOTEL FUND, ECONOMIC DEVELOPMENT, FUND INFORMATION TECHNOLOGY FUND, CAPITAL REPLACEMENT FUND INFRASTRUCTURE, INVESTMENT FUND, AND LONG TERM PLANNING.

STEVE, GOTTA USE THE SAY THAT OVER THE NEXT MIKE .

THANK YOU MAYOR COUNCIL'S.

AND WE DO USE THE EXACT SAME AGENDA CAPTURE FOR, UH, YOU'LL SEE THAT FOR ABOUT THE NEXT, UH, FOUR MONTHS, I GUESS.

THAT'S GREAT.

SO, UM, UH, SO ANYWAY, WE'RE HERE THIS EVENING FOR OUR BUDGET INTRODUCTION.

WE'VE, UH, CHANGED THE FORMAT UP A LITTLE BIT FROM FROM PREVIOUS YEARS.

WE USED TO JUMP IN KIND OF TO DIFFERENT AREAS OF THE BUDGET, BUT, UM, WE THOUGHT IT WOULD BE GOOD THIS YEAR TO REALLY INTRODUCE THE BUDGET, SOME OF OUR TERMINOLOGY, WHAT SOME OF OUR BASIC ASSUMPTIONS ARE SO FAR, UM, AND THEN, AND THEN KIND OF GO FROM THERE.

UM, SO REALLY WHAT WE WANT TO FOCUS ON TODAY IS OUR BUDGET CALENDAR.

I'M GONNA DEFINE WHAT A BASE BUDGET IS WHEN WE REFER TO THAT TERM.

UH, WE'RE GONNA TALK ABOUT OUR RESOURCE MAXIMIZATION EFFORTS, UH, OUR DECISION PACKAGES.

AND, UH, WE'RE GONNA GET INTO OUR BUDGET PRIORITIES AND FINANCIAL ASSUMPTIONS.

TALK ABOUT OUR PRIMARY REVENUE SOURCES, PERSONNEL ASSUMPTIONS, OUR, UH, HOW WE USE OUR ASSET MANAGEMENT PLAN TO DEVELOP THE BUDGET, THE MAJOR OPERATING FUNDS.

AND THEN SOME OF THE OTHER

[00:30:01]

SO STARTING WITH OUR BUDGET CALENDAR, IT REALLY STARTS WITH OUR STRATEGIC PLANNING THAT COUNCIL, UH, HAS AT THE BEGINNING OF THE YEAR THAT REALLY GUIDES THE BUDGET PROCESS.

UH, SO WE TAKE THAT STRATEGIC PLAN THAT COUNCIL ADOPTS, AND THAT REALLY BEGINS OUR BUDGET PREPARATION PROCESS.

FINANCE STAFF BEGINS TO PREPARE, UH, SOME OF THE BUDGET MATERIALS THAT WE DISTRIBUTE TO DEPARTMENTS.

UH, WE HAVE A IN MARCH AND WE, UH, GIVE THE DEPARTMENTS THERE, UH, THEIR MARCHING ORDERS AND, AND TELL 'EM, YOU KNOW, WHAT THE EXPECTATIONS ARE AND THOSE TYPES OF THINGS.

WE HAVE SOME TRAININGS WITH THEM, SO THEY'RE, UH, MADE AWARE OF HOW TO, HOW TO ENTER THINGS AND, AND WHAT THEY NEED.

THEN WE GET TO APRIL AND THEN WE ASK THEM TO TURN EVERYTHING IN.

THEY GET ABOUT FIVE WEEKS TO PREPARE THEIR BUDGETS AND GET IT BACK INTO THE FINANCE DEPARTMENT.

THEN WE WORK WITH THEM TO GO OVER THEIR BUDGETS AND MAKE SURE EVERYTHING, UH, MAKES SENSE TO US BEFORE THEY PRESENT THEIR BUDGETS TO THE CITY MANAGER'S OFFICE, UH, WHICH THEY HAVE OVER THE PAST COUPLE OF WEEKS.

WE HAVE A COUPLE THIS FRIDAY, BUT JUST, UH, DUE TO SOME SCHEDULING ISSUES.

BUT EVERYONE AT THIS POINT IS PRESENTED TO THE CITY MANAGER, I THINK, EXCEPT ONE DEPARTMENT, UM, AND, UH, ONE GROUP FOR THEIR CIP STUFF.

BUT, UH, THEN WE GET INTO TONIGHT, UH, WHERE WE'RE BE, WE'RE BEGINNING OUR, UH, PRELIMINARY BUDGET PRESENTATIONS WITH COUNCIL, WHICH WILL CONTINUE, UH, OVER THE NEXT COUPLE OF MONTHS, UH, JUNE AND JULY.

AND THEN WE'LL GET TO JULY, UH, END OF JULY, JULY 25TH.

WE'LL RECEIVE OUR CERTIFIED APPRAISAL VALUES FROM THE, UH, UH, DALLAS CENTRAL APPRAISAL DISTRICT.

UH, THE CITY MANAGER WILL PROVIDE YOU WITH HIS PROPOSED BUDGET, UH, BY JULY 31ST.

AND WE'LL GET TO AUGUST, EARLY AUGUST.

WE'LL HAVE WORK SESSIONS WITH THE CITY COUNCIL OVER THE PROPOSED BUDGET.

AND, UH, BASED ON YOUR DIRECTION DURING THOSE WORK SESSIONS, WE'LL MAKE ANY EDITS TO THE PROPOSED BUDGET.

AND WE BEGIN INCORPORATING THOSE CHANGES IN THE PROPOSED BUDGET AS WE GET TO OUR PUBLIC HEARINGS, UH, IN SEPTEMBER, UH, TO PUBLIC HEARINGS.

AND THEN THAT BUDGET WILL COME TO YOU FOR ADOPTION AND THE TAX RATE, UH, THE SAME MEETING, UH, I THINK WE HAVE THAT THE FIRST MEETING IN SEPTEMBER.

WE'LL HAVE A SPECIAL MEETING IN SEPTEMBER FOR THE FIRST PUBLIC HEARING.

THEN YOUR FIRST REGULAR MEETING, UH, YOU WILL HAVE THE BUDGET, UH, FOR ADOPTION.

AND THEN OCTOBER BEGINS OUR FISCAL YEAR AND WE FINISH, UH, PUTTING THAT BUDGET BOOK TOGETHER.

AND THEN WE GET INTO AUDIT, AND THEN WE START THE PROCESS ALL OVER AGAIN.

SO IT'S REALLY, REALLY A YEAR LONG PROCESS, UM, OVERALL.

SO, BUT IT REALLY STARTS WITH THAT STRATEGIC PLANNING EFFORT BY THE CITY COUNCIL.

SO WHEN WE TALK ABOUT WHAT A BASE BUDGET IS WITHIN OUR BUDGET, SO, YOU KNOW, WHEN, WHEN WE START BUILDING THESE BASE BUDGETS, WE'RE NOT MAKING POLICY DECISION.

WE'RE SAYING THAT THE CITY COUNCIL WANTED THIS IN THE LAST BUDGET.

SO WE ARE PROVIDING FUNDING FOR THE SAME LEVEL OF SERVICE THAT COUNCIL APPROVED IN A PRIOR FISCAL YEAR.

SO IT'S REALLY THE STARTING POINT FOR EACH DEPARTMENT.

THEY HAVE THE SAME NUMBER OF PERSONNEL THEY HAD IN THE PREVIOUS YEAR.

THE SAME LEVEL OF RESOURCES TO PROVIDE, UH, FOR THOSE APPROVED SERVICES.

AND THEN WE MAY HAVE SOMETHING THAT WE CALL BASELINE ADJUSTMENTS.

SO BASELINE ADJUSTMENTS MAY BE CONTRACTED INCREASES THAT, YOU KNOW, SERVICES, PRICES ARE GOING UP.

IT MAY BE A SOFTWARE, THE PRICE IS GOING UP.

UM, BUT THIS IS FOR THE SAME LEVEL OF SERVICE.

IT'S NOT FOR A NEW SERVICE OR EXTENDED SERVICE, IT'S JUST A PRICE INCREASE FOR THE, UH, CURRENT LEVEL OF SERVICE.

THOSE ARE APPROVED BY THE FINANCE DEPARTMENT, INCLUDING THE, IN THE PROPOSED BUDGET.

SO I INCLUDED AN AN EXAMPLE HERE FROM THE FINANCE DEPARTMENT.

SO WE GOT ALL OF OUR PROPERTIES APPRAISED BY THE DALLAS CENTRAL APPRAISAL DISTRICT THIS YEAR THAT COST US A LITTLE OVER OR A LITTLE UNDER $161,000.

THEIR COST IS GOING UP ABOUT $2,500.

SO WE'RE NOT SAYING, WELL, WE'RE NOT GONNA USE YOU FOR THE APPRAISAL, RIGHT? THEY'RE THE ONLY SHOP THAT ENTAIL, SO WE, WE HAVE TO USE 'EM.

SO THAT'S A BASELINE ADJUSTMENT THAT WE INCLUDE IN THE BUDGET OF ABOUT $2,500 FOR THAT SERVICE.

AND WHEN, WHEN WE TALK ABOUT DECISION PACKAGES, NOW THESE ARE REQUESTS FOR NEW FUNDING FOR NEW OR EXPANDED SERVICE.

SO THIS IS SOMETHING EITHER THE TOWN HASN'T DONE BEFORE, SO IT'S SOMETHING BRAND NEW AND MAYBE IT'S SOMETHING, UH, TO ACHIEVE ONE OF YOUR, UH, STRATEGIC OBJECTIVES OR KEY FOCUS AREAS.

SO IT'S REALLY AN INITIATIVE TO POTENTIALLY ACHIEVE ONE OF THOSE THINGS THAT YOU'VE SET FORTH IN YOUR STRATEGIC PLAN.

UM, THESE MAY MIGHT BE ONE TIME REQUESTS, MEANING THE FUNDING WE THEY JUST NEEDED OR, OR REQUESTING IT FOR THAT ONE YEAR.

IT MAY BE RECURRING SUCH AS A, A PERSONNEL THAT WOULD HAVE, YOU KNOW, COST IMPACT OVER, UM, YOU KNOW, FOR THE FORESEEABLE FUTURE OR MAY BE A COMBINATION.

SO SOMETIMES WHEN WE HIRE SOMEBODY, THEY NEED A VEHICLE.

SO THAT VEHICLE IS A ONE TIME COST, AND THAT PERSON, THEIR SALARY AND BENEFITS AND THOSE TYPES OF THINGS ARE A RECURRING COST.

UM, SO THE CITY MANAGER REVIEWS THESE, THE ONES THAT, UM, THAT

[00:35:01]

AND THEN AS WE GET TO THE WORKSHOPS AND, UM, YOU KNOW, INTO AUGUST AND COUNCIL WILL WEIGH IN ON THOSE AND, UH, PROVIDE ANY GUIDANCE.

AND YOU CAN CERTAINLY PROVIDE GUIDANCE ON THE ONES YOU'RE GONNA SEE BEFORE THAT, UH, BEFORE WE GET TO THAT.

BUT, UM, ANY OF THOSE WILL BE INCLUDED IN THE PROPOSED BUDGET IF THE CITY MANAGER APPROVES.

AND THEN, YOU KNOW, IF YOU WANTED TO CHANGE THOSE OR REMOVE SOME, WE'LL DO THAT THROUGHOUT THE BUDGET PROCESS.

AND, UH, THEY'LL BE DISCUSSED IN DETAIL AS WE, AS WE GO THROUGH THIS PROCESS.

SO, RESOURCE MAXIMIZATION.

SO THIS WAS AN INITIATIVE, UM, THAT WAS, UH, DEVELOPED LAST YEAR WITH THE STRATEGIC PLAN.

UM, SO THIS WAS AN EFFORT BY STAFF.

UH, AND WE FORMED A COMMITTEE OF EMPLOYEES THAT REALLY LOOKS AT WAYS THAT WE CAN GENERATE SAVINGS AND EFFICIENCIES THROUGHOUT THE BUDGET PROCESS.

SO WE ACTUALLY PRINT FLYERS AND PUT THEM AT ALL OF THE AREAS IN TOWN.

'CAUSE WE WANT THE PEOPLE WHO ARE ACTUALLY DOING THE WORK TO TELL US HOW, HOW THEY CAN, WE CAN MAKE THEIR JOBS EASIER AND BETTER WAYS TO DO THEIR JOBS.

UM, SO WE ACTUALLY SOLICIT IDEAS FROM EVERYBODY IN TOWN.

UH, THEY CAN DO IT ANONYMOUSLY SO THEY CAN TAKE THINGS THAT THEY MAY NOT, MAY NOT FEEL COMFORTABLE SAYING TO THEIR SUPERVISOR.

UM, AND THEN WE ALSO ASK THE DEPARTMENTS TO IDENTIFY SAVINGS AND EFFICIENCIES THROUGHOUT THEIR BUDGET PROCESS AND AT LEAST INCLUDE SOMETHING THAT THEY'RE DOING TO MAXIMIZE THE RESOURCES.

OUR COMMITTEE TAKES ALL OF THOSE IDEAS AND WE FORMULATE A PACKAGE THAT WE PRESENT TO THE CITY MANAGER.

AND WE ACTUALLY JUST FINISHED OUR, OUR LAST MEETING ON THURSDAY.

SO I'VE GOT THE PACKAGE READY, UH, FOR DAVID TO REVIEW.

AND THEN THOSE RECOMMENDATIONS THAT ARE APPROVED, UH, BY DAVID WILL BE INCLUDED IN THE PROPOSED BUDGET, UH, THAT YOU'LL SEE.

BUT THIS IS AN EFFORT.

LAST YEAR, UM, WE HAD ABOUT $430,000 IN RECURRING COST SAVINGS THAT, THAT WAS GENERATED BY THIS COMMITTEE.

I HAVEN'T ADDED IT UP, BUT I THINK THIS YEAR WE EXCEEDED THAT.

SO DON'T HOLD ME TO THAT.

BUT, UM, I THINK WE'RE IN PRETTY GOOD SHAPE WITH THIS.

AND IT, IT REALLY THIS YEAR, I COULD TELL THAT THE MINDSET OF THE FOLKS THAT WERE ON THE COMMITTEE, WE STARTED TO, TO REALLY COME UP WITH SOME, I DON'T WANNA SAY CRAZY IDEAS, BUT THERE WERE SOME REALLY CREATIVE IDEAS THAT A LOT OF THE FOLKS HAD.

IT WAS, IT WAS ACTUALLY PRETTY FUN.

SO, UM, I DON'T KNOW IF IT WAS FUN FOR, FOR, UH, THEM AS THE BEST FOR ME, BUT I I HAD A GOOD TIME.

UM, SO THAT'S WHAT THAT IS.

SO WE'LL GET TO THAT.

WE'LL INCLUDE THAT IN A LOT OF THE BUDGET PRESENTATIONS THAT YOU'LL SEE.

EVERY DEPARTMENT THAT YOU SEE THAT GOES FORWARD, THEY'RE GONNA IDENTIFY SOME RESOURCE MAXIMIZATION EFFORT THAT THEY'VE IDENTIFIED, UH, AS INCLUDED IN THEIR PROPOSED BUDGET.

UM, SO AS I MENTIONED, WHEN WE WENT THROUGH THE, THE BUDGET CALENDAR, WE HAD A BUDGET KICKOFF MEETING.

THAT WAS WHEN, UM, YOU KNOW, UH, STAFF AND, UH, AND, AND DAVID GAVE HIS, UM, BUDGET PRIORITIES FOR KIND OF STAFF TO FOLLOW THROUGHOUT THEIR BUDGET PREPARATION.

SO, UH, THERE WERE FOUR THINGS THAT THAT REALLY, UH, STOOD OUT AS PRIORITIES, UH, TAKE CARE AND MAINTAIN WHAT WE HAVE, MAINTAIN THE FISCAL, UH, CONSERVATIVE FISCAL APPROACH, UH, ALIGN THE DEPARTMENT NEEDS WITH THE CITY COUNCIL PRIORITIES OF THOSE KEY FOCUS AREAS AND STRATEGIC OBJECTIVES.

AND THEN AS WE KIND OF JUST WENT OVER IDENTIFY, ANALYZE, IMPLEMENT MEASURES TO DECREASE COSTS AND IMPROVE OVERALL EFFICIENCY.

SO THOSE WERE WHAT STAFF WAS TASK WITH WHEN THEY WERE DEVELOPING THEIR BUDGET TO KEEP THOSE PRIORITIES IN MIND.

AND THEN GETTING INTO SOME OF OUR CURRENT FINANCIAL ASSUMPTIONS.

SO I'LL, UH, I'LL PREFACE THIS WITH, WE ARE VERY EARLY, WE'RE STILL VERY EARLY IN THE BUDGET PROCESS.

NOTHING IS FINAL.

WE DON'T HAVE FINAL PROPERTY VALUES.

WE DON'T HAVE A REALLY FINAL ANYTHING AT THIS POINT EXCEPT A COUPLE OF THINGS.

BUT BASED ON, UH, THE PRELIMINARY VALUES THAT WE RECEIVE, AND WE RECEIVE THESE AT, UH, MAY 15TH EVERY YEAR, UH, ON OR ABOUT THAT TIME, UH, BASED ON WHEN WE COMPARE THE VALUES FROM LAST MAY 15TH TO THE PRELIMINARY VALUE WE RECEIVED THIS MAY 15TH.

UH, WE'RE ESTIMATING ABOUT A 4% OVERALL INCREASE IN TAXABLE PROPERTY VALUES.

NOW, PROPERTIES RIGHT NOW ARE GOING THROUGH THE PROTEST PROCESS AND, AND THAT ALL OF THAT, WHICH DOESN'T END UNTIL ALMOST THE END OF JULY.

SO I'LL PREFACE THIS AGAIN THAT THESE ARE PRELIMINARY VALUES, BUT, UH, OVERALL WE'RE LOOKING AT ABOUT A 4% OVERALL INCREASE IN TAXABLE PROPERTY VALUES.

UM, 3.6% INCREASE IN SALES TAX.

WE GET SALES TAX EVERY MONTH.

SO WE ADJUST THAT TREND BASED ON, UM, YOU KNOW, WHAT WE'RE SEEING.

IF WE HAD A MAJOR SALES TAX PAY OR LEAVE OR SOMETHING LIKE THAT, WE WOULD OBVIOUSLY ADJUST TO SOMETHING.

BUT RIGHT, RIGHT NOW WE, WE'VE SHOWN STRONG GROWTH, AS YOU'VE SEEN THROUGH SOME OF THE QUARTERLY REPORTS.

STRONG GROWTH IN SALES TAX HAS CONTINUED.

SO WE'RE PROJECTING THAT, UH, TO CONTINUE AS WELL, UM, ON THE PROPERTY TAX RATE SIDE.

SO WE, UH, HAVE A HALF CENT INCREASE IN THE DEBT SERVICE TAX RATE.

UH, IF YOU REMEMBER, UM, WE HAVE, UH, 2019 BOND PROGRAM THAT'S

[00:40:01]

WE HAVE THE STATE INFRASTRUCTURE BANK LOAN THAT WAS APPROVED, UM, LAST YEAR.

UH, BUT WE RECEIVED PART OF THAT MONEY.

WE'RE GOING, WE'RE GONNA RECEIVE $26 MILLION OF THAT MONEY THIS FEBRUARY, AND THAT WILL IMPACT THE TAX RATE FOR THE NEXT TWO YEARS.