Nov 12, 2024 Work Session and Regular Meeting

UM, BUT WHEN WE HIRE A COMPANY, WE DO IT IN TWO WAYS.

ABSOLUTELY.

UM, YES, WHAT I, WHAT I ASKED THE CONSULTANT TO DO IS REALLY LOOK AT SOME TOOLS IN THEIR TOOL BELT, AS I WOULD SAY THAT WE CAN ADD, UM, REALLY TO HELP US WITH ALL THE DIFFERENT TYPES OF CROSSINGS, WHETHER THEY BE THE RAPID FLASHING BEACON, THE PEDESTRIAN HYBRID BEACON, OR JUST TYPICAL STRIPING LIGHTING SIGNAGE.

UM, AND SO THEY'RE GOING TO GIVE US KIND OF A CATEGORY OR CAFETERIA PLAN THAT WE CAN USE.

UM, AND THEN ALSO THEY'RE GONNA LOOK AT ALL OF THE AREAS OF WHICH WE HAVE EXISTING CROSSINGS AND KIND OF PROVIDE THAT INFORMATION BACK TO US AND SEE IF THERE'S DIFFERENT THINGS THAT WE CAN DO TO IMPROVE IN THOSE AREAS.

AND, UM, THAT REALLY CAME BASED ON SOME OF THE FEEDBACK WE HEARD AT THE LAST COUNCIL MEETING.

I JUST WANTED TO TAKE IT JUST TO THAT NEXT LEVEL TO BE ABLE TO PROVIDE THAT INFORMATION.

ANY OTHERS FROM ANYBODY? HOWARD? UM, WHEN I WENT THROUGH THESE, IT LOOKS LIKE I, THEY'RE ALL IN THE BUDGET, SO THEY'RE ALL CONSENT ITEMS, BUT I DIDN'T SEE WHEN I WENT THROUGH WHERE WE GOT COMPETITIVE BIDS, BASICALLY ON ANYTHING.

AND I MEAN, I HATE TO OBJECT TO EVERYTHING, BUT I DON'T KNOW.

I JUST HAD QUESTIONS.

IT, I KNOW WE'VE USED SOME OF THESE COMPANIES BEFORE, BUT WHEN WE'RE SPENDING THIS KIND OF MONEY, IT'S OVER A MILLION DOLLARS.

I THINK WE SHOULD BE GETTING AT LEAST TWO OR THREE BIDS.

AND WE DIDN'T.

AND THE ONE PARTICULAR I'M FOCUSED ON IS FOUR C BECAUSE I HAVE TREES ON MY PROPERTY.

I HAVE PEOPLE THAT CUT MY TREES AND I'VE FOUND SOMEBODY WHO'S HALF THE PRICE OF EVERYBODY ELSE.

AND, AND I DON'T KNOW, IF WE DIDN'T GET ANOTHER BID TO COMPETE WITH A $200,000 BID, THEN I THINK WE SHOULD GET ANOTHER BID.

BUT I FELT THAT WE ABOUT WHAT WE, ALL OF THEM.

SO I DON'T KNOW WHAT TO APPROACH.

WELL, IF YOU HAVE SPECIFIC QUESTIONS, WE CAN ANSWER THOSE SO WE CAN ANSWER THE TREE QUESTION IF, OKAY.

WELL, WE'LL, CAN WE JUST START WITH THAT ONE? DID ANY QUESTIONS YOU HAVE, WE ANSWER? WELL, IT, IT SAID THAT THEY HAD TOUCHED EVERY TREE.

JAN'S COMING UP TO ANSWER YOUR QUESTION.

HI, JANA TWELL, DIRECTOR OF PARKS AND RECREATION.

UM, I THINK YOUR, YOUR FIRST QUESTION WAS HOW DID WE GET BIDS ON THE ELITE TREE SERVICES CONTRACT? AND SO WE WERE NEGOTIATING AN INTER-LOCAL AGREEMENT WITH THE CITY OF CARROLLTON, BUT THE CITY OF CARROLLTON ACTUALLY SOLICITED BIDS.

UM, AND ELITE WAS THE LOW BIDDER OUT OF THE BIDS THAT THEY SOLICITED.

AND THEN THROUGH OUR INTER, INTER LOCAL AGREEMENT THAT WE HAVE WITH CARROLLTON, WE UTILIZED THOSE BIDS THAT CARROLLTON DID.

AND SO WE'RE UTILIZING THEIR BID PRICES.

OKAY, SO IF WE GOT OUR OWN BID AND IT WAS BETTER, COULD WE DO IT OURSELVES OR DO WE STILL HAVE TO USE THE SAME PEOPLE? CAROLTON IS NO, WE COULD ALSO GO OUT AND GET OUR OWN BID.

UM, IF THAT'S HOW WE WANTED TO MOVE FORWARD.

UM, IN THIS INSTANCE, WE WERE UTILIZING A BID THAT CARROLLTON ALREADY DID BECAUSE A LOT OF THE COMPANIES THAT BID, WE HAVE AN, AN EXPERIENCE WITH THEM.

AND IF THE COMPANY THAT WE HAVE A REALLY GOOD RELATIONSHIP WITH THAT IS DOING QUALITY WORK, THAT WE DON'T HAVE TO SPEND A LOT OF TIME DOUBLE CHECKING THEIR WORK AND MAKING SURE THAT THEY'RE COMPLYING WITH ALL OF THE STANDARDS IS THE LOW BIDDER FOR CARROLLTON.

UM, THERE'S A LITTLE BIT OF AN ASSUMPTION THAT THEY WOULD ALSO BE THE LOW BIDDER FOR US.

[00:05:01]

WE, UM, LOOK AT THEIR QUALIFICATIONS, WHICH IS ONE FACTOR.

SO THAT WOULD BE THE REASON THAT WE WANTED TO, UM, NEGOTIATE WITH ELITE BECAUSE WE HAVE A GREAT EXPERIENCE WITH THEM.

AND THE OTHER IS WE LOOK AT THEIR PRICING.

UM, THEY HAD THE LOW PRICING WITH CARROLLTON AND THEY ALSO, UM, HAD THE REFERENCES FOR CARROLLTON, BUT THEY ALSO HAVE THAT WITH US.

DO YOU KNOW HOW MANY TREES WE HAVE? UM, OFF THE TOP OF MY HEAD, IT'S ABOUT 4,005.

LET'S JUST SAY 4,500.

IT'S IN THE BALLPARK OF THAT 4,500 MM-HMM, .

SORRY, I HAVE TO DO SOMETHING.

4,500 TREES.

HOWARD, WE REALLY DO HAVE A VERY FULL WORK AGENDA.

I, OKAY.

I'M GOOD WITH THE PRICE.

THAT'S ALL I NEEDED TO KNOW.

ANYTHING ELSE? WELL, I JUST WOULD LIKE TO GET COMPETITIVE BIDS ON EACH OF THESE, BUT I MEAN, MAYBE THIS SHOULD HAVE BEEN DONE BEFORE TONIGHT, SO WELL, WELL, I TRUST THAT, THAT THE STAFF GOES THROUGH THE PROCESS AS APPROPRIATE AND, AND, AND REQUIRED.

SO IT'S, IT IS NOT MY, WELL, I'VE, IT'S NOT MY PLACE TO, TO LOOK THROUGH EACH LINE ITEM AND MAKE SURE THAT EVERYTHING'S, YOU KNOW, YOU CAN, YOU CAN GET A CHEAPER BID, I PROMISE YOU GET A CHEAPER BID, BUT BY GETTING QUALIFIED BID AS WELL.

RIGHT? I WOULDN'T WANNA SACRIFICE QUALITY FOR PRICE.

THAT'S NOT REALLY WHAT I WAS GETTING AT.

BUT WE'VE SEEN SOME PROPOSALS IN THE PAST THAT HAD LIKE THREE OR FOUR BIDS AND THEN ONE SELECTED.

AND WHEN I WENT THROUGH THIS AND I JUST, I DON'T KNOW, FOR A HUNDRED THOUSAND DOLLARS THING, I JUST THINK WE SHOULD, AND SINCE JANA JUST EXPLAINED THAT WE DID THROUGH CARROLLTON, WELL THAT'S FINE.

AND, AND I KNOW WHAT MY GUYS PER TREE COST IS, SO NOW I'M OKAY WITH THAT NUMBER.

BUT, BUT THAT'S ALSO, HE'S NOT TOUCHING EVERY TREE EVERY YEAR.

HE'S TOUCHING THOSE OVER FIVE YEARS.

SO, AND WE'RE PAYING THIS EVERY YEAR, SO IT'S PROBABLY STILL HIGHER.

BUT I MEAN, IF YOU HAVE SPECIFIC QUESTIONS, WE'RE HERE TO ANSWER THEM.

WE GO THROUGH APPROPRIATE PURCHASING PROCESSES ON ALL OF OUR PURCHASES.

UM, SO I DON'T KNOW EXACTLY WHAT YOU'RE REFERENCING WHEN MEAN, SOME OF THESE ARE AN EXTENSION OF A CONTRACT THAT'S ALREADY EXISTED, LIKE OUR CWD CONTRACT.

I MEAN, SO IT'S JUST, WELL, I KNOW I'M NOT, I'M NOT ON STAFF, SO I DON'T KNOW EVERYTHING THAT EVERYBODY DOES.

I JUST, HOWARD, THESE, THESE, THIS KIND, THESE KIND OF QUESTIONS.

IF YOU HAVE THESE DETAILED QUESTIONS, THAT'S A GREAT THING TO DO TO EMAIL AHEAD OF TIME.

BUT ONCE WE GET INTO A COUNCIL MEETING, WE CAN'T GO THROUGH OKAY.

EACH LINE ITEM LIKE THAT.

THAT'S, WE'D BE HERE ALL NIGHT.

FAIR ENOUGH.

CAN I COMMENT? SO I, I, I FEEL YOUR, YOUR, UH, CONCERN AND I LOOK AT EACH ONE OF 'EM ALSO.

I FIRST MAKE SURE THAT WE'VE APPROVED 'EM IN THE BUDGET.

'CAUSE THAT'S A CLARIFICATION PROCESS TO BEGIN WITH.

AND IN THAT PROCESS WE'RE THINKING ABOUT, UH, COMPETITIVE BID, THINK ABOUT QUALITY, UH, PREVIOUS EXPERIENCE WITH THEM.

AND ALSO THROUGH HERE THERE'S OTHER BUYING, UH, COOPERATIVES SUCH AS WITH CARROLLTON INTERLOCAL AGREEMENTS THAT DOES ENSURE THAT WE GET THE BEST PRICING.

I DON'T LIKE THE TERM LOW BID.

I MEAN, 'CAUSE I WANT TO HAVE A QUALITY TOO, BUT THE BEST PRICING AND ALSO OTHER COOPERATIVES LIKE PIPS, ISN'T THAT ANOTHER ONE AS WELL? THOSE ENSURE SOME, SOME LOW LOWEST PRICES, BUT YOU'RE, I MEAN, YOUR, YOUR CONCERNS ARE VALID.

AND IT'S, I'LL BE HAPPY ALSO TO, TO SHARE WHAT I'VE LEARNED THROUGH WITH AS WELL IN ADVANCE, LIKE BRUCE JUST SAYING IS THAT'S THE TIME TO LET PEOPLE, LET THE STAFF BE ABLE TO, TO GET THE DETAILS AND RUN IT DOWN AND GIVE YOU A BETTER ANSWER, YOU KNOW, INSTEAD OF JUST ON THE SPOT HERE.

I UNDERSTAND, BUT I FEEL, I FEEL YOU'RE CONCERNED TOO.

WELL, I MEAN 239,000 FOR THE WAY FINDING SIGNAGE, BUT THAT DOESN'T INCLUDE MAKING ANY SIGNS, RIGHT? THAT'S JUST THE STUDY OF THE SCIENCE WE NEED AND THEN WE HAVE TO BUY THE SIGNS OR JUST, IT'S JUST A LOT OF MONEY.

IT'S LOT OF MONEY.

IT'S, I'M JUST, EVERYTHING WE DO IS A LOT OF MONEY.

I'M LEARNING THAT.

UH, FOUR A, THE, UH, WORK SESSION REPORTS.

I DON'T WANNA TAKE A POLL MEETING, I JUST WANNA MAKE SURE WE'RE GETTING COMPETITIVE BUSINESS.

ANY, ANYTHING ELSE ON THIS? OKAY, WITH THAT, UH, ITEM NUMBER THREE, A COUNCIL QUESTIONS AND ANSWERS.

THE, UH, ANY QUESTIONS THAT COUNCIL SENDS THE STAFF AHEAD OF TIME VIA EMAIL ARE, UH, RECORDED INTO A DOCUMENT THAT THAT DOCUMENT IS PROVIDED TO COUNCIL AND IT'S ALSO UPLOADED TO THE WEBSITE.

SO IF ANYBODY GOES TO THE, TO THE, UH, TOWN WEBSITE UNDER THE AGENDA, THERE'LL BE A LINK AT THIS POINT FOR THAT.

I DON'T KNOW THAT WE EVEN HAD ANY OF THIS TIME, UH, BUT IT, BUT IT, THAT'S THE NORMAL COURSE OF BUSINESS.

THAT'LL BE A LINK ON THE WEBSITE THAT SAYS, UH, COUNCIL QUESTIONS AND ANSWERS.

ALRIGHT,

[a. Present and discuss the proposed visual rebranding of the Addison Theatre Centre.]

AND AS I'VE ALREADY STATED, WE DO HAVE A VERY FULL WORK SESSION AGENDA.

SO COUNSEL, PLEASE BE, UH, AWARE OF THAT AND, UH, TRY TO KEEP US MOVING FORWARD AS BEST WE CAN.

SO ITEM FOUR A AND PRESENT AND DISCUSS THE PROPOSED VISUAL REBRANDING OF THE ADDISON THEATER CENTER, PARISH MAYOR AND COUNCIL, MAYOR ROSELEE, DIRECTOR OF MARKETING AND

[00:10:01]

TOURISM.

SO TONIGHT I'M BACK TO PRESENT SOME ADDITIONAL, UM, LOGO OPTIONS FOR THE ADDISON, OUR NEW NAMING FOR THE THEATER.

UM, THIS WAS THE RECOMMENDED ONE THAT STAFF SHARED WITH YOU.

UM, AND HERE ARE, UM, THE OTHER ADDITIONAL ONES YOU ASKED FOR.

SO YOU'VE GOT THE BOTTOM, UM, WITH THE BLACK BOX, THE COPY, THE SAME ON THIS SIDE, WE'VE GOT, UM, USING THE ADDISON FONT, OUR, OUR CORPORATE FONT, UM, WITH THE TWO DIFFERENT OPTIONS WITH THE SQUARE.

AND THEN, UM, BEFORE WE DISCUSS THESE TOO MUCH, I ALSO WANTED TO SHARE, WE HAD A COUNCIL MEMBER, UM, REQUEST SOME ADDITIONAL OPTIONS AND THOSE ARE HERE.

SO THE ADDISON WITH A CAPITAL T, CAPITAL A AND LOWERCASE THE REST, UM, AN ITALICIZED VERSION AND THEN AN ITALICIZED WITH AN UPPER.

AND LOOK, I'M GONNA GO BACK TO THESE AND SEE IF YOU ALL HAVE ANY FEEDBACK.

GO ANSWER.

I HAVE A QUESTION.

QUICK QUESTION.

MM-HMM, , JUST TO CLARIFY, WHENEVER, WHATEVER IS CHOSEN, WHENEVER IT IS USED, WILL IT ALWAYS HAVE PERFORMING ARTS CENTER? THERE MAY BE SOME OPTIONS WHEN WE DON'T USE THAT BECAUSE THAT IS A SMALLER FONT.

UM, THE BRAND WILL REALLY BE THE ADDISON.

THAT'S WHAT WE WANNA LEAN INTO.

SO THERE ARE SOMETIMES THAT'S PROBABLY NOT GONNA REPRODUCE WELL ON THE BELTLINE ROAD BANNER.

UM, SO THERE ARE SOMETIMES WHEN, WE'LL, WE'LL REQUIRE IT AND SOMETIMES THAT, WE'LL, WE'LL NEED TO BE A LITTLE BIT MORE FLEXIBLE WITH IT.

BUT WE'LL DETAIL THAT IN THE STYLE GUIDE.

SO IF IT'S, IF IT'S GONNA BE A CERTAIN SIZE, UM, THAT THAT'LL BE REQUIRED OR NOT REQUIRED.

SO THE COMMENTS, I THOUGHT DAN HAD A REALLY GOOD IDEA WITH JUST USING THE EXISTING FONT WE HAVE.

SO THOUGH MOST OF 'EM LOOK THE SAME TO ME, UM, I DO LIKE ON THE FIRST SLIDE? YEAH.

THE THE TOP RIGHT THIS THE TOP RIGHT? YES.

THE ONE WITH A FONT.

I DEFINITELY PREFER THE BLUE SQUARE WITH THE BLACK IN THE MIDDLE.

SO THE ONE ON THE BOTTOM.

SAY THAT AGAIN, HOW WERE THERE? I LIKE THE BLUE.

I OUTSIDE AND THE BLACK INSIDE INSTEAD OF THE ONES ON THE BOTTOM, WHICHEVER FONT WE PICK, I THINK THAT WORKS BETTER.

I LIKE THE ORIGINAL, THE UPPER LEFT.

YEAH, I LIKE THE UPPER LEFT.

I HATE TO GO AWAY FROM OUR, OUR TYPICAL FONT, BUT THIS FONT ON THE TOP LEFT IS, UH, IT, IT MATCHES UP WITH, UH, WHAT I THINK THE FONT, THE BOXES.

YEAH, I WOULD AGREE.

I THINK THAT THE, THE ONE ON THE LEFT, I THINK IN PROPORTION, IS IT BETTER PROPORTIONALLY WITH THE BOX? IS THE ONE ON THE LEFT, THE ONE ON THE PREVIOUS SCREEN? IT IS, YEAH.

THAT'S, THAT WAS OUR ORIGINAL RECOMMENDATION.

THAT'S THAT ONE WITH THOSE FOUR.

AND THEN THESE ARE THE ADDITIONAL ONES.

GO BACK TO THE PAST SLIDE.

I'M NOT IN FAVOR OF THE TOP RIGHT, TOP LEFT, TOP RIGHT, TOP RIGHT, TOP RIGHT.

WE'RE DOING A TI DON'T CARE.

I DON'T CARE FOR THE TALLER FONT MYSELF.

I LIKE THAT MORE TOP COMPACT OR WHATEVER THAT I LIKE THAT TOP LEFT MYSELF.

THANK YOU FOR PUTTING THOSE IDEAS ON THE SCREEN.

YEAH, OF COURSE.

THAT'S A GOOD IDEA.

BUT I DO PREFER THE ORIGINAL .

CHRIS, WHERE WERE YOU ON THAT? UM, OH, YOU LIKE THE TOP RIGHT? I LIKED THE ORIGINAL.

I I LIKE TOP RIGHT? YES.

MORE LEFT TOP RIGHT OR TOP LEFT.

TOP LEFT OR TOP RIGHT.

TOP LEFT.

STAY ON TOP RIGHT YOU SAID, RIGHT? YEAH.

I THINK WE INVESTED IN A FONT FOR A REASON THAT IT'S, IT SHOULD BE USED IN OUR MESSAGING.

AND I DID, I JUST SEE THAT IT IS A DIFFERENT PRODUCT THAT WE'RE ASSOCIATED WITH AND NOT SO MUCH THE TOWN BUT A FACILITY.

AND I GET THAT TOO BECAUSE WE'RE NOT, BECAUSE WE'RE ALSO NOT USING THE ADD AND BLUE CIRCLE EITHER.

BLUE DOT.

SO THAT'S WHY I'M TOMATO.

TOMATO.

WHAT'S THAT? TOMATO, TOMATO, TOMATO.

AND NANCY YOU SAID I SAID LEFT TOP LEFT.

SO IT SOUNDS LIKE WE HAVE COURT FOR TOP LEFT FOR TOP RIGHT? THAT WHAT YOU NEED.

I DO.

ITEM, UH, FOUR B PRESENT AND DISCUSS THE OPERATIONS OF FINANCIAL RECONCILIATION FOR THE 2024 TOWN PRODUCED EVENTS.

UM, THANK YOU MARY.

ANYTHING ELSE FOR US? UH, NO.

JUST NEXT STEPS WE'LL PUT TOGETHER THE STYLE GUIDE, DEVELOP THE MARKETING, AND UM, LAUNCHED THE CAMPAIGN.

I DIDN'T MEAN TO BRUSH YOU OFF.

NO, NO, YOU'RE GOOD.

, WE COVERED THIS LAST TIME.

I KNOW YOU'VE GOT A LOT.

WE LOOK FAMILIAR.

SO THANK YOU FOR YOUR TIME.

ALRIGHT, THANK YOU.

VERY HELPFUL.

ALRIGHT,

[b. Present and discuss the operations and financial reconciliation for the 2024 Town-produced events: Taste Addison, Addison Kaboom Town! and Addison Oktoberfest.]

ADDISON, ADD, KABOOM, TOWN AND ADDISON.

OCTOBER 5TH, ABBY.

GOOD EVENING MAYOR AND COUNCIL.

ABBY MORALES, DIRECTOR OF SPECIAL EVENTS AND THEATER.

[00:15:01]

UM, IT'S BEEN A MINUTE, BUT OUR 2024 EVENT SEASON IS OFFICIALLY OVER.

AND SO I'M HERE TONIGHT TO TALK ABOUT THE WRAP UP OF EACH OF THE EVENTS.

I'LL START BY SAYING THAT IT LITERALLY WAS A SEASON OF CHANGE FOR US.

THERE WERE A LOT OF THINGS THAT CHANGED BOTH OUR FOOTPRINT, THE ACTIVITIES THAT WE PROVIDED, THE LAYOUT, AND EVEN JUST HOW YOU ACCESS THE EVENT AS A WHOLE.

AND SO SEASON OF CHANGE WAS KIND OF OUR MANTRA GOING INTO THIS YEAR.

UM, ONE OF THE THINGS THAT I'M PROBABLY AM MOST PROUD OF WITH REGARDS TO CASE ADDISON IS WHEN I STARTED THERE WAS A LOT OF TALK ABOUT THE TOD AND HOW THAT'S COMING AND THE EXCITEMENT AROUND THAT.

FROM THE SPECIAL EVENTS SIDE, WHAT WE HEARD WAS WE WOULD BE LOSING 50% OF OUR FESTIVAL EVENTS SITE IN 2023.

AND IN 2022, THIS WAS WHAT OUR FESTIVAL FOOTPRINT WAS.

AND I'M EXCITED THAT AFTER WE WERE DONE, WE DID IN FACT DOUBLE OUR FOOTPRINT TO ACTUALLY BE THIS.

UM, CERTAINLY ONE OF MY MOST PROUD MOMENTS AS THERE WERE PEOPLE THAT WERE CONCERNED ABOUT THE LACK OF SPACE THAT WE WOULD HAVE.

AND I THINK JUST BY BEING INNOVATIVE AND REUTILIZING SOME OF THE SPACES THAT HAVEN'T BEEN USED BEFORE, WE WERE ABLE TO NOT ONLY CREATE AN EXPERIENCE FOR EVERY BOT, EVERY BUY, BUT ACTUALLY DOUBLE THAT GOING INTO IT.

ONE OF THE THINGS THAT WAS A CHALLENGE FOR US GOING INTO 2024 WAS THE DECREASE IN NUMBER OF RESTAURANTS THAT WE WERE SEEING YEAR OVER YEAR.

I CAN REMEMBER DOING THE WRAP UP IN 2023 AND BEING ASKED BY COUNCIL IF THERE WERE ROOM FOR MORE VENDORS.

WHAT WE DID IS WE TOOK THE OFF SEASON TO REIMAGINE WHAT TASTE WOULD ACTUALLY BE LIKE, AND WE FOCUSED ON TWO THINGS WITH REGARDS TO OUR RESTAURANTS.

WE FOCUSED ON CUSTOM OPTIONS AND WE FOCUSED ON PARTNERSHIPS.

AND THE RESULTS FROM THE EATS PERSPECTIVE WAS THIS.

WE HAD A TASTY TRUCK STOP THAT FEATURED TRUCK STOPS O TRUCK FOOD TRUCKS ONLY.

AND WE POWERED THAT BY GOOD FAITH ENERGY.

WE HAD A CHOW HALL, WHICH IS A NEW CONCEPT THAT FOCUSED ON OUR TASTE BITES AND THE TEXAS LOTTERY CAME IN AND SPONSORED THAT.

AND YOU SEE THE LIST OF RESTAURANTS THAT PARTICIPATED IN BOTH OF THOSE AREAS.

WE CREATED A WORLD EACH STREET TO HIGHLIGHT AND SHOWCASE THE INTERNATIONAL FLARE THAT ADDISON IS SO PROUD TO HOST.

UM, WE ALSO HAD A TASTING CUT.

SO MANY OF OUR RESTAURANTS WANT TO BE A PART OF THE EVENT AND THEY SIMPLY WANNA PROVIDE FREE SAMPLES.

SO WE CREATED AN OPPORTUNITY FOR THEM TO PARTICIPATE AS WELL.

WE ALSO HAD POP-UP RESTAURANTS.

WE HAVE LEGACY RESTAURANTS THAT HAVE BEEN WITH US SINCE 1993 AND THEY WANTED THE OPPORTUNITY TO EXPAND THEIR FOOTPRINT AND REALLY SHOWCASE A LITTLE PIECE OF THEIR RESTAURANT RIGHT HERE ON THE FESTIVAL GROUNDS.

WE IMPLEMENTED, UM, THE HALL OF ART SHOWCASING CHEF KENNY'S, UM, VISUAL ARTS AS PART OF TASTE ADDISON.

AND THE TASTE ON THE TARM APP, UM, WAS A BRAND NEW INITIATIVE THAT WE DID TO REALLY LAUNCH TASTE ADDISON SEASON.

UM, AND THE PARTNERSHIPS THERE WERE BOTH WITH THE PRIVATE, UM, AS WELL AS THE PUBLIC SECTOR.

UM, AND YOU SAW THAT THERE.

WE ALSO FOCUSED ON THE BEATS.

UM, OUR MAIN STAGE CAME BACK.

WFAA WAS OUR PRESENTING SPONSOR OF OUR MAIN STAGE.

WE REALLY LOOKED TO DIVERSIFY OUR LINEUP, BOTH WITH RESPECT TO OUR GENRE AS WELL AS OUR TARGET DEMOGRAPHIC.

ONE OF THE THINGS THAT WE HEARD REPEATEDLY WAS WHAT DEMOGRAPHIC ARE WE TARGETING WITH TASTE ADDISON AND WHAT OUR TEAM FOUND TO BE.

THE ANSWER IS THAT EVERY DEMOGRAPHIC NEEDS TO BE CATERED TO AND PROGRAMMED FOR.

DURING THE DAYTIME HOURS, WE'RE CATERING TO FAMILIES AND AS THE EVENING CAME ON, WE'RE CATERING TO A LITTLE YOUNGER DEMOGRAPHIC AND AND WE PROGRAMMED ACCORDINGLY.

WE ALSO ADDED A NEW AREA TO FEATURE LIVE ENTERTAINMENT.

WE ALSO WANTED TO CAPITALIZE OFF OF THE INTERNATIONAL FOOD COMPONENT THAT WAS OUT THERE.

AND SO WE PROGRAMMED WHAT WE CALL THE WORLD BEAT STAGE TO COMPLIMENT OUR WORLD EATS STREET.

AND WE ALSO UTILIZED THE BALCONY TO BRING IN CULTURAL DIVERSITY THAT WOULD COMPLIMENT THE FOOD SERVINGS THAT WERE IN THIS AREA.

WE ALSO ADDED THREE NEW AREAS THAT HAD LIVE ENTERTAINMENT.

ALL THREE WERE NEW.

THE WATER, THE WHATABURGER BLUE.SPOT WAS AN AREA THAT WE HAD BUSKERS.

AND SO EVERY, SO EVERY SO MANY HOURS THROUGHOUT THE DAY, WE WOULD HAVE BUSKER TYPE ENTERTAINERS.

WE HAD THE JUR, WE HAD FIRE DANCERS WHEN THE SUN WENT DOWN.

UM, AND A MIX OF OTHER BUSKERS AS WELL.

WINE AND SPIRITS HAVE ALWAYS BEEN A PART OF TASTE ADDISON.

WHAT WE DID IS WE EXPANDED UPON THAT.

WE UTILIZED AN AREA ON THE GROUNDS THAT HAD NOT BEEN USED BEFORE AND WE CREATED A WINE GARDEN THAT WE CALLED THE CORK YARD AND PARTNERED WITH SCOUT AND CELLAR TO BRING THAT TO LIFE.

FROM THE SPIRIT'S PERSPECTIVE, WE CREATED A SPEAKEASY ON A PART OF THE FESTIVAL GROUNDS THAT NO ONE THOUGHT WE COULD ACTUALLY USE.

SO IT WAS PERFECT FOR THE SPEAKEASY THAT WAS ACTUALLY HIDDEN AND WE PARTNERED WITH SILVER STAR SPIRITS TO BRING THAT TO LIFE.

ALL THREE OF THOSE AREAS FEATURED LIVE ENTERTAINMENT THROUGHOUT THE WEEKEND AS WELL.

WE ALSO ADDED ART TO THE EVENT.

WE UTILIZED A PART OF THE FESTIVAL THAT HAD NOT BEEN USED BEFORE.

WE CREATED BOTH IMMERSIVE AS WELL AS EXPERIENTIAL ART.

WE EXPANDED OUR SHOPPERS ROAD AND WE RELOCATED THEM ON THE FESTIVAL GROUNDS.

WE ADDED SILENT DISCO INSIDE

[00:20:01]

OF OUR BLACK BOX THEATER, UM, AND REALLY ENHANCED THE AREA WITH REGARDS TO ARTISTIC TREES.

FAMILY FUN CONTINUED TO BE A FOCUS FOR US.

WE BROUGHT BACK THE CARNIVAL THAT HAD BEEN GONE SINCE BEFORE COVID.

WE ALSO OFFERED FACE PAINTING, BALLOON ART, AND THEN WE HAD A BITE-SIZED BACKYARD THAT FEATURED CRAFTS FOR THE LITTLE FESTIVAL GOERS, UM, IN THE CROWD AS WELL THAT ROUNDED OUT AN EXPERIENCE FOR EVERY VIBE.

WE HAD EATS, WE HAD BEETS AND WE HAD ARTISTIC TREATS.

WE WERE EXCITED TO HAVE AN EXPERIENCE FOR EVERY VIBE, INCLUDING MOTHER NATURE.

ON MAY 28TH.

MANY OF YOU WILL RECALL THE STORM THAT HIT.

THESE ARE IMAGES FROM THAT MORNING.

UM, I LIKE TO INCLUDE THE IMAGE OF ALL OF THE ADDISON VEHICLES HERE.

UM, I HAVE TO PAY TRIBUTE TO OUR PARKS AND PUBLIC WORKS TEAMS WHO NOT ONLY FIXED THE TOWN UP, BUT I WOULD RECEIVE A MESSAGE AT ABOUT SIX 30 THAT MORNING.

UM, THAT SAID THE PARK WAS PRETTY HIT, WAS HIT PRETTY HARD.

WE WILL DO EVERYTHING THAT WE CAN TO GET IT READY FOR GATES TO OPEN ON FRIDAY.

THE IMPACT OF MAY 28TH I THINK IS A BIG ONE.

AND I THINK A LOT OF TIMES PEOPLE FORGET THAT THIS ACTUALLY HAPPENED.

UM, ENCORE SAID THAT IT WAS THE WORST IN THE UTILITY COMPANY'S 112 YEAR HISTORY.

THE SEVERE STORMS, THE HIGH WINDS AND THE LARGE HAIL, UM, IMPACTED THE FESTIVAL SITE BY THE TIME THAT STORM HIT, 80% OF OUR FESTIVAL SITE WAS SET UP.

SO WHEN GATES OPENED ON FRIDAY, UM, AT 6:00 PM ALL OF THAT WAS A COMPLETE REBUILD FROM WHAT HAD ALREADY BEEN SET UP.

THERE WERE EXTENDED POWER OUTAGES THAT WE SAW THROUGHOUT THE TOWN.

A LOT OF OUR STAFF, UM, INCLUDING SOME OF OUR STAFF ON SPECIAL EVENTS, STAYED IN HOTELS THAT WEEKEND BECAUSE THEY DIDN'T HAVE POWER UNTIL SATURDAY MORNING OF THAT WEEKEND.

IT WOULD GO ON TO RAIN ON WEDNESDAY, IT WOULD RAIN ON THURSDAY.

BOTH OF THOSE BEING SET UP DAYS FOR US.

IT WAS THURSDAY ABOUT 4:30 PM WHEN WE WERE STANDING UNDER WHAT SHOULD HAVE BEEN THE CHOW HALL TENT.

AND THERE WAS A RIVER FLOWING THROUGH THE CENTER OF THAT TENT.

UM, AND AT 4:30 PM ON THURSDAY, THE DECISION WAS MADE TO MOVE CHOW HALL ONTO THE STREET.

DOING THAT WAS A GREAT IDEA EXCEPT FOR THE FACT THAT, UM, LOAD IN STARTED ON MONDAY AT FRIDAY MORNING AT 8:00 AM WE DIDN'T HAVE TENTS SET UP BECAUSE THE DECISION WAS MADE AT FOUR 30 ON THURSDAY.

AND SO IT WOULD GO ON TO BE A SUNNY DAY ON FRIDAY.

FOR THOSE OF YOU THAT JOINED US ON FRIDAY.

IF YOU CAME OUT, THE SUN WAS SHINING, THE BIRDS WERE SINGING.

BUT WE HAD JUST EXPERIENCED ALL OF THIS ON SATURDAY OF THE WEEKEND.

GATES WOULD OPEN AT 12 O'CLOCK AND AT 1203 WE WOULD SHELTER IN PLACE UNTIL ALMOST THREE O'CLOCK BECAUSE OF WEATHER.

AND THEN ON SUNDAY, IF YOU WERE WITH US, WE ACTUALLY HAD TO CLOSE THE FESTIVAL EARLY FOR SAFETY REASONS AND ANOTHER STORM WOULD COME THROUGH.

AND SO I LIKE TO HIGHLIGHT THAT WE HAD AN EXPERIENCE FOR EVEN MOTHER NATURE BECAUSE SHE DID JOIN US.

AND YOU'LL SEE SOME OF THE IMPACTS AS WE GO THROUGH SOME OF THE NUMBERS.

I LIKE TO HIGHLIGHT THE PROGRAM INCREASES THAT WE HAD GOING INTO THE WEEKEND.

I TALKED ABOUT EATS.

WE WENT FROM ABOUT 20 RESTAURANTS TO UM, ALMOST 50 AND SO 113% INCREASE YEAR OVER YEAR IN RESTAURANT PARTICIPATION FOR BEATS.

WE WENT FROM TWO STAGES THAT HAD LIVE ENTERTAINMENT TO FIVE AREAS THAT HAD LIVE ENTERTAINMENT, WHICH IS 150% INCREASE YEAR OVER YEAR.

AND OUR ARTISTIC TREATS, WE WENT FROM ABOUT 25 OR SO, UM, VENDORS TO JUST UNDER 70.

AND SO THOSE WERE SOME OF THE INCREASES THAT WE WERE EXCITED TO BRING TO THE EVENT.

WE DID HAVE A VERY BIG PARTNERSHIP FOCUS.

OUR GOAL FOR SPONSORSHIP THIS YEAR, UM, WITH ALL OF THE CHANGES THAT WE HAD WAS ABOUT $150,000.

WE CAME IN AT 1 34 IN A YEAR THAT WE HAD RELATIVELY NO PROOF OF WHAT WE WERE DOING, BUT PARTNERS WERE EXCITED TO HELP US BRING THIS TO LIFE.

AND I'M EXCITED TO SAY THAT WE HAD A 63% INCREASE YEAR OVER YEAR WITH SPONSORSHIP DOLLARS.

EVERYTHING THAT WE PUT ON THE GROUND WAS NOT ONLY INTENTIONAL, WE WERE INTENTIONAL IN FINDING A PARTNER AS WELL.

WHEN WE START LOOKING AT SOME OF THE NUMBERS FROM THE WEEKEND, YOU WILL SEE THAT ATTENDANCE DID IN, DID IN FACT GO DOWN YEAR OVER YEAR.

UM, A LOT OF THAT WAS DUE TO MOTHER NATURE.

YOU'LL SEE THAT WE SOLD ALMOST 20,000 TICKETS.

UM, THERE WERE PEOPLE THAT DIDN'T HAVE ELECTRICITY.

THERE WERE PEOPLE THAT WERE TRYING TO FIGURE LIFE OUT AFTER THE STORM.

SO WE DO BELIEVE THAT THAT DID HAVE AN IMPACT, PARTICULARLY WITH, UM, PRE-SALES GOING SO WELL.

WE OFFERED A NUMBER OF PROMOS.

UM, AND YOU'LL SEE THAT EVERY SINGLE ONE OF OUR PROMOS WAS ACTUALLY TAKEN ADVANTAGE OF AND PEOPLE ACTUALLY DID PARTICIPATE.

AND SO, UM, I DO HAVE THE ATTENDANCE HISTORY THERE.

UM, YOU'LL SEE THAT, UM, WE ALSO HAD REDUCED HOURS OVER THE COURSE OF THE WEEKEND.

OF COURSE, DUE TO MOTHER NATURE, WHEN YOU LOOK AT FOOD AND BEVERAGE, OUR RESTAURANT GROSS SALES ARE SIGNIFICANTLY DOWN.

ONE THING THAT I WILL HIGHLIGHT ABOUT FOOD AND BEVERAGE TASTE, ADDISON, IS TO SHOWCASE OUR ADDISON RESTAURANTS AND ESTABLISHMENTS.

UM, ONE THING I WILL NOTE WITH REGARD TO FOOD, UM, IS THAT WHILE WE

[00:25:01]

HAVE A DRASTIC INCREASE IN THE NUMBER OF RESTAURANTS THAT ARE PARTICIPATING, YOU WILL NOT SEE A DIRECT CORRELATION IN REVENUE.

AND THAT IS BECAUSE WE TAKE 0% FROM OUR PARTICIPATING RESTAURANTS.

WHEN THEY APPLY, THEY HAVE A REFUNDABLE, UM, APPLICATION FEE THAT THEY WILL GET BACK PROVIDED THAT THEY SHOW UP DAY OF EVENT.

BUT WE DO NOT TAKE A PERCENTAGE.

WE HAD FOUR.

WE HAVE ABOUT FOUR CONCESSIONAIRES THAT ARE NOT ADDISON BASED, THAT WE DO DO A REV SHARE WITH THEM.

BUT I DID WANNA HIGHLIGHT THAT SHOULD WE GET RID OF ANYBODY OUTSIDE OF ADDISON, WE DO NOT TAKE ANY REVENUE FROM OUR FOOD ESTABLISHMENTS AND THAT IS TO SHOWCASE AND HELP THEM, UM, THROUGHOUT THE WEEKEND.

ON THE REVENUE SIDE, I AM PROUD TO SAY THAT DESPITE ALL OUR CHALLENGES, REVENUE WAS UP ACTUALLY OVER LAST YEAR.

UM, TWO AREAS THAT I WOULD LOVE TO HIGHLIGHT.

UM, SPONSORSHIP.

I TALKED ABOUT US SETTING US A GOAL OF 150,000.

WE CAME IN AT 1 34 ALSO UNDER MERCH AND MISCELLANEOUS.

THIS IS WHERE ALL OF OUR PAID EXPERIENCES SAT.

THE UM, PROJECTION THAT WAS, UM, SLATED FOR MISCELLANEOUS REVENUE WAS ONLY ABOUT 4,000.

SO TO COME IN AT $106,000, UM, WE WERE SUPER PROUD OF, AND YOU'LL SEE THAT THERE ON THE EXPENDITURE SIDE, WE DID GO OVER 1.2 MILLION IN EXPENDITURES.

THAT'S A LOT OF THE NEW EXPERIENCES THAT WERE ON THE GROUND THAT WERE A LOT OF THE LAYOUT CHANGES, UM, THAT WERE MADE TO BE EVENT.

UM, ALSO WE WENT AN EXTRA DAY.

IT WAS NO LONGER TWO DAYS, IT WAS THREE.

AND SO THERE'S SOME EXPENSES THAT COME ALONG, UM, WITH THAT AS WELL.

THIS IS THE FIVE YEAR COMPARISON YEAR OVER YEAR, UM, WITH EXPENDITURES AND REVENUE WITH THE TOWN INVESTMENT BEING THERE ON THE FAR LEFT HAND COLUMN, I DID SHARE THAT WHAT OUR GOAL IS IS TO DECREASE THE TOWN'S INVESTMENT YEAR OVER YEAR.

UM, WHILE WE DID NOT ACHIEVE THAT THIS YEAR, UM, I THINK THAT WE'RE ON THE RIGHT PATH GIVEN ALL THE CHANGES THAT WE HAVE MADE.

OUR 2025 PROJECTIONS, UM, SHOW A A BETTER INVESTMENT ON THE TOWN'S BEHALF.

A LOWER INVESTMENT ON THE TOWN'S BEHALF.

OUR REVENUE OPPORTUNITIES LIE IN ADMISSIONS MOTHER NATURE HAS TO WORK A LITTLE BIT ON OUR SIDE.

WE CERTAINLY HAVE SOME OPPORTUNITIES WITH SPONSORSHIP FOR PEOPLE TO BUY IN WHEN THEY BOUGHT IN AND TO ACTUALLY SEE WHAT WE ACTUALLY ACCOMPLISHED LAST YEAR.

UM, OUR RETENTION RATE WILL BE INCREDIBLY HIGH AND WE'LL HAVE ADDITIONAL ACTIVATIONS TO SELL.

UM, AND THEN THE EXPERIENCES NOW THAT WE HAVE THE FRAMEWORK ON WHAT WE WANT TASTE TO BE, WE'LL HAVE AN OPPORTUNITY TO BUILD THOSE OUT AND CAPITALIZE OFF OF THEM IN 2025.

AND WITH THAT, I'LL TAKE ANY QUESTIONS ON TASTE.

THANK YOU EVAN.

QUESTIONS, COMMENTS? COMMENT? I GO AHEAD DAN.

UH, I WAS GONNA SAY, I, I RAN INTO ONE OF THE MAIN, I'M TRYING TO LOOK UP HIS NAME ON THE PHONE REAL QUICK AS I PUT IT IN ONE OF THE MAIN FOOD PURVEYORS WHO DOES FESTIVALS ALL OVER THE METROPLEX WHO SAID THAT HE WOULD'VE LONG BOWED OUT IF IT WASN'T FOR THE WORK OF YOU AND YOUR TEAM.

SO KUDOS.

'CAUSE HE SAID I COULD EASILY ABOUT OUT.

BUT KNOWING ABBY WAS GONNA BE HER AND HER TEAM, OR IN KUDOS YOUR WORD, KNOWING IT WAS MOTHER NATURE THAT SQUASHED THE FIGURES THIS YEAR.

I THOUGHT IT WAS A PHENOMENAL EVENT.

IT'S A SHAME THAT WE HAD MOTHER NATURE AS OUR GUESTS OR, AND A LOT OF MILLIONS OF OTHER PEOPLE THAT WERE ADVERSELY INFECTED.

SO THAT'S BAD ON OUR PART TOO.

UM, DO WE HAVE INSURANCE? WE DO.

WAS ANY OF THAT YES, IT WAS USED.

GOOD.

UM, WHAT KIND OF COMPETITION OTHER THAN MOTHER NATURE DID WE HAVE? UM, IT WAS PREDOMINANTLY MOTHER NATURE.

THAT PARTICULAR WEEKEND.

SHE WAS ENOUGH.

OH BOY.

SO, UH, JUST, YOU KNOW, THINKING ABOUT ALL THE OTHER GREAT THINGS GOING ON.

LEARNING FESTIVALS AND GREAT FEST AND THINGS LIKE THAT.

WHAT, WHAT IS IT, WHAT ARE WE BEGINNING OF NEXT YEAR? WHAT EVENT WE HAVE NEXT YEAR? WE'VE MOVED UP EARLIER IN THE CALENDAR.

I AM WAITING ON A COUPLE OF SCHEDULING, UM, ISSUES THAT WE HAVE CURRENTLY RIGHT NOW.

UM, IF WE ARE GOING TO BE ON THE WEEKEND THAT WE, UM, ARE HOPING FOR, UM, WE WILL HAVE, UM, AN ART FESTIVAL THAT WE'RE COMPETING AGAINST.

BUT THAT WILL BE ALL.

THAT'S IT.

UM, JUST A QUICK QUESTION.

UM, SEEING THESE 2025 PROJECTIONS OF HERE, CAN YOU GIVE ME A JUST A LITTLE BIT OF A INPUT OR A FEEL AS TO WHAT, WHAT CHANGES IN ASSUMPTIONS THAT WE MADE FOR 2024, UH, AND PLANS GOING INTO 2025? WHAT ARE THE CHANGES? MM-HMM.

THAT ARE CHANGING THOSE NUMBERS.

A LOT OF THE CHANGES WILL BE AROUND TICKET SALES TO ACTUALLY HAVE A FULL WEEKEND

[00:30:01]

OF ADMISSION TICKETS.

UM, I HIGHLIGHTED THAT IN 2024 ADVANCED SALES WAS NEARING 20,000 AND YET WE ONLY HAD 12,000 THAT ACTUALLY SHOWED UP ON SITE.

UM, THE OTHER THING WILL BE SPONSORSHIP THAT WE WILL CAPITALIZE OFF OF.

UM, AND YOU'LL SEE AN INCREASE THERE.

UM, THE VENDORS, UM, I THINK WILL INCREASE AS WELL.

WE DID ISSUE QUITE A FEW REFUNDS BECAUSE OF MOTHER NATURE, UM, AND JUST THE IMPACT THAT THAT HAD.

AND SO IN AN EFFORT TO GROW THAT, I THINK THAT THAT NUMBER WILL INCREASE AS WELL.

I ALSO THINK THAT THE SUCCESS THAT WE HAD WITH OUR PAID EXPERIENCES AND THAT NUMBER WOULD BE LISTED IN THE MERCH SLASH MISCELLANEOUS CATEGORY.

UM, THE WINE GARDEN AND THE SPEAKEASY WERE INCREDIBLY SUCCESSFUL WITH THE SPEAKEASY, ALMOST DOUBLING THE REVENUE THAT THE WINE GARDEN DID.

I CAN, I CAN JUST HIGHLIGHT TWO POINTS.

UM, YOU KNOW, I THINK AS WE STEPPED BACK AND GOING INTO THIS YEAR, IF YOU LOOK AT ALL OF OUR EVENTS, WE CERTAINLY, ONE OF OUR GOALS WAS TO TRY TO REDUCE THAT SUBSIDY.

AND PARTICULARLY WITH TASTES, THAT WAS THE BIGGEST DISPARITY.

AND THAT WAS A BIG GOAL.

IT'S BEEN A BIG GOAL FOR ABBY SINCE SHE'S BEEN HERE.

SO I THINK SPONSORSHIPS ARE A BIG OPPORTUNITY AND AVIE IS, UH, VERY FOCUSED ON THAT AND, AND HAVE MADE A LOT OF HEADWAYS.

SO I THINK WE'LL CONTINUE TO SEE THAT IMPROVE.

AND THEN I, I PERSONALLY THINK BECAUSE THE EVENT DID SHIFT A LOT AND WE HAD SUCH IMPROVEMENTS AT THE EVENT, I THINK WORD OF MOUTH WILL BRING MORE FOLKS OUT.

SO THAT'S ONE WHERE WE HAD SUCH A GREAT EVENT LAST YEAR.

MY HOPE IS THAT WORD OF MOUTH HAS MORE FOLKS COME AND THAT HELPS TO TICKET SALES NUMBERS.

SO I THINK WE'RE ON A GOOD COURSE TO HIT THAT PROJECTION.

CAN YOU TALK A LITTLE BIT, I, I THINK WHAT I NOTICED GOING FROM WHAT WE DEALT WITH THE TASTE TO OCTOBER FEST WAS LESSONS LEARNED AND MAYBE, UH, THE WAY WE BUILT THE STAGE, ONE OF THE HALLS OF THE STAGE, IF YOU WILL, UH, TENSE, UM, IT, IT APPEARS LIKE YOU, WE LEARNED FROM THAT.

AND WE DID SOMETHING I'VE NEVER SEEN BEFORE.

RIGHT? LIKE WE BUILT DOWN BY THE, BY THE BALL.

AND THEN, SO WE DIDN'T HAVE THAT FOR TASTE RIGHT? BUT WE, BUT WE DID FOR OCTOBER FEST.

ARE WE GONNA SEE THAT, THAT SAME THING WE JUST SAW AT OCTOBER FEST, THE TASTE FOR 2025? SOME OF SOME OF THAT.

YOU WILL START TO SEE SOME OF IT.

SOME OTHER THINGS THAT YOU WILL SEE, WHICH WE'RE SUPER EXCITED ABOUT, IS THE OVERWHELMING POSITIVE RESPONSE THAT WE GOT FROM THE RESTAURANT.

WE'RE WORKING ON CREATING A RESTAURANT COALITION TO HELP HAVE THEM DRIVE WHAT THIS LOOKS AND FEELS LIKE.

IF THEY'RE PARTICIPATING, WE CERTAINLY WANT THEM BOUGHT IN.

ONE OF THE THINGS THAT WE HEARD WAS THE STREET ACTIVATION WAS SO SUCCESSFUL.

AND SO HOW DOES THAT CHANGE AND WHAT DOES THAT LOOK LIKE? UM, THAT BEING SAID, YOU STILL HAVE A BIG OPEN FIELD THAT WE SAW A PLATFORM CAN CERTAINLY BE BENEFICIAL ON.

AND SO WHILE IT MAY NOT BE EXACTLY WHAT WE SAW AT OCTOBERFEST, YOU WILL SEE SOME OF THE LESSONS LEARNED IMPLEMENTED FOR TASTE.

IT JUST HELPS US RAINPROOF THE THING IN A YES IT DOES IN A LITTLE WAY, RIGHT? YES.

OUT IN A MAMMOTH WAY, BUT IT HELPS.

I THINK DARREN BROUGHT UP THE INSURANCE ON THE 2024 FIGURES.

IS THE INSURANCE REPORTED REPORTED IN THOSE NUMBERS? YES SIR.

IT IS.

WE, WE RECEIVED ABOUT A HUNDRED THOUSAND DOLLARS FROM INSURANCE FROM THE CLAIM FOR THE BAD WEATHER.

FOR ALL THE DAMAGE CAUGHT.

, WE DON'T INSURE THE ENTIRE EVENT.

WE FOCUS ON SPECIFIC TIMEFRAMES.

UM, AND THE TIMEFRAME THAT WE FOCUSED ON, UM, THAT WE WERE PAID OUT FOR WAS SUNDAY ON THE REVENUE SIDE.

SO, UH, YOU MENTIONED SPONSORSHIPS, UM, YOU KNOW, GOOD FAITH, ENERGY, TEXAS LOTTERY WHEN, WHEN THEY'RE SPONSORING WHATEVER THEY'RE SPONSORING.

, IS IT A TRUE SPONSORSHIP? ARE THEY COVERING A HUNDRED PERCENT OF THE COST? NO SIR.

THEY ARE NOT, SPONSORSHIPS AREN'T DECIDE DESIGNED TO COVER A HUNDRED PERCENT OF THE COST.

THEY DO COVER, UM, A PERCENTAGE OF THAT.

AND THEN WHAT WE PROVIDE IN DELIVERABLES IS REFLECTIVE OF THEIR INVESTMENT.

SO I UNDERSTAND THAT.

I GUESS REALLY MY QUESTION IS IF, AND I DON'T REMEMBER WHAT SLIDE IT WAS, BUT GOOD FAITH ENERGY FOR EXAMPLE.

SPONSORED, UM, UH, A THE TRUCK, THE TRUCK STOP.

SO DO WE ASK A SPONSORSHIP LIKE THAT OR A SPONSOR LIKE THAT TO COVER A HUNDRED PERCENT OF THE COST? NOT A HUNDRED PERCENT.

AND IT'S USUALLY A NEGOTIATING THING.

YOU START AT A NUMBER YOU MEET IN THE MIDDLE, UM, AND WE KIND OF GO FROM THERE.

THERE ARE A COUPLE OF THINGS THAT MUST BE COVERED BY THE SPONSORSHIP DOLLARS.

UM, NOT GENERALLY A HUNDRED PERCENT.

AND FIRST OF ALL, I THOUGHT THE EVENT WAS GREAT.

I THINK YOU AND YOUR TEAM DID A GREAT JOB OF WRITING SOME CREATIVITY.

UM, BUT I, I REALLY WOULD LIKE US TO SEE, YOU KNOW, WHAT I, AND I WAS GONNA SAY THIS FOR THE END, BUT WHAT I WAS HOPING WE'D SEE IS A LOSS, MAYBE FORTAY ADDISON.

'CAUSE I KNOW THAT'S SO DRIVEN BY THE ENTERTAINMENT.

OUT EXPENSIVE THAT IS BREAK EVEN OR A SMALL PROFIT ON KABOOM TOWN.

AND THEN WE SAW OCTOBER FEST MAKING UP FOR THE DIFFERENCE.

SO HOLISTICALLY WE WERE AT LEAST COMING CLOSE TO BREAK EVEN.

AND WE'RE NOT THERE.

SO A LOT OF MY QUESTIONS TONIGHT ARE GONNA BE

[00:35:01]

ABOUT THAT.

UM, AND THEN ON THE RESTAURANTS 20 TO 50, WHICH IS GREAT, HOW MANY OF THOSE ARE, ARE ADDISON RESTAURANTS? IS THAT AS A MAJORITY OF THOSE ADDISON RESTAURANTS? ALL BUT FOUR.

DO THIS PAST YEAR, DO WE FEEL LIKE, DO WE FEEL LIKE THOSE RESTAURANTS ARE BEING PROMOTED? BECAUSE, I MEAN, TO ME, HAVING BEEN HERE FOR OVER 25 YEARS, IT FELT LIKE YEARS AGO WHEN YOU WENT TO THIS, YOU WERE ACTUALLY, UM, YOU KNOW, EXPERIENCING SOME OF THESE RESTAURANTS THAT YOU MIGHT NOT BE ABLE TO GET TO OR YOU MIGHT NOT BE ABLE AFFORD.

I SPECIFICALLY REMEMBER, UM, THE CHAIN LUNCH PORK CHOP AT A TIME WHEN WE COULDN'T AFFORD TO EAT THERE.

BUT I COULD GO THERE AND GET THAT PORK CHOP FOR FIVE BUCKS.

I FEEL LIKE WE'VE GOTTEN AWAY FROM THAT AND I JUST WONDER WHAT YOUR THOUGHTS ARE ON THAT.

I WOULD AGREE.

I THINK THAT THERE'S A NUMBER OF FACTORS THAT PLAY INTO THAT.

I THINK COVID CHANGED THE LANDSCAPE OF THE HOSPITALITY INDUSTRY AS A WHOLE AND I DON'T KNOW THAT IT WILL EVER GO BACK.

AND SO I THINK THAT THAT'S CERTAINLY, UM, AN AREA, UM, THAT'S AN OPPORTUNITY FOR US IS, IS FIGURING OUT A WAY TO GET BUY-IN TO GET PEOPLE TO COME BACK.

I ALSO THINK THAT WE'VE SEEN, UM, SORT OF RESTAURANTS THAT HAVE GROWN UP, IF YOU WILL, AND THAT WAS SOME OF THE FEEDBACK THAT WE RECEIVED IS THAT WE DID THIS YEARS AGO AND WE'VE JUST KIND OF OUTGROWN IT.

UM, AND SO I THINK THAT THERE'S OPPORTUNITY TO REESTABLISH THOSE PARTNERSHIPS THAT MAKE SENSE FOR THEM NOW, NOT NECESSARILY WHAT WE DID IN 1993 TO GET THEM BACK IN, BACK ON BOARD IN SOME CAPACITY.

UM, I THINK CHAMBERLAIN'S, UM, BEING YOUR EXAMPLE, ONE OF THE THINGS THAT WHEN WE WENT TO CHEF CHAMBERLAIN AND TALKED ABOUT IT, I MEAN ALL RESTAURANTS ARE STILL STRUGGLING WITH THE EXACT SAME THING.

THERE'S NOT ENOUGH STAFF, THERE'S NOT ENOUGH COVERAGE.

YOU'VE GOTTA COVER YOUR FACILITY IF YOU'VE GOT A BRICK AND MORTAR AND THEN YOU HAVE TO COME OUT TO THE FESTIVAL AND PROVIDE COVERAGE THERE AS WELL.

NOT EASY.

BUT IF IT MAKES SENSE FOR YOU, WHEN WE PRESENTED TASTE ON THE TARMAC, CHEF CHAMBERLAIN DIDN'T HESITATE TO SAY YES.

AND SO I THINK IT'S MAYBE FINDING THE RIGHT FIT, BUT I DEFINITELY THINK THAT THERE'S OPPORTUNITY TO BRING A LOT OF THE LEGACY RESTAURANTS BACK AND MAYBE THIS COALITION THAT YOU SPOKE ABOUT, MAYBE YOU COULD HELP THAT AS WELL.

ALRIGHT, THANK YOU.

I JUST MAKE ONE COMMENT ON THAT TOO, CHRIS, THAT I KNOW SOME OF THE, SOME RESTAURANTS THAT, UH, JUST IF YOU WANT TO JUST MENTION CHAMBERLAINS, UM, FOR A RESTAURANT TO GO OUT THERE, THE WHOLE IDEA IS, IS EXPULSION.

FOR THE RESTAURANT.

GET PEOPLE TO F**K CROWD THEIR FOOD AND THEY COME BACK AND, AND COME BACK AS CUSTOMERS LATER ON.

SOME RESTAURANTS ARE NOT GOING TO SEE PEOPLE THAT TAKES ADDISON THAT ARE, THAT ARE FUTURE CUSTOMERS FOR THEM.

AND I THINK CHAMBERLAINS MIGHT BE AN EXAMPLE OF THAT.

AND THAT GOES BACK TO THE SAME QUESTION AS WHO ARE WE MARKETING THE EVENTS TO? YOU KNOW, SO WHO'S COMING OUT AND ARE THEY FUTURE CUSTOMERS ARE NOT.

AND IF YOU'RE NOT, THEN TIME TO GO THROUGH ALL THE GYRATIONS OF GETTING, YOU KNOW, HAVING THE DUAL STAFF GOING FOR THREE DAYS.

UH, PRETTY CHALLENGING.

I THINK THERE'S A LOT TO IT.

I DON'T DISAGREE.

THERE'S A LOT TO IT.

SO, UH, TO YOUR OTHER POINT ON KIND OF EXPECTING TO SEE THAT THE THREE EVENTS WOULD ESSENTIALLY PAY FOR THEMSELVES.

IF THAT'S THE GOAL OF COUNCIL, WE NEED TO HEAR IT.

'CAUSE THAT'S CERTAINLY NOT HOW THE, THE FESTIVALS HAVE BEEN OPERATING.

WE ARE FOCUSED ON REDUCING THE SUBSIDY.

YOU SEE THAT IN THE BUDGET, YOU SEE IT IN ALL THE UPPER SAVVY MAKING.

BUT IF THAT'S A WE NEED TO HEAR IT, THAT'S A PRIORITY OF COUNCIL BECAUSE THAT WOULD SIGNIFICANTLY CHANGE HOW WE OPERATE THESE FESTIVALS.

AND I THINK THAT'S FAIR.

BUT I, AND I, I, I THINK, AND I WAS GONNA GIVE YOU THIS AGAIN AFTER WE, YOU KNOW, COVER ALL THREE, BUT TO, TO ME, I DON'T SEE ANYWHERE WHERE WE DEFINE SUCCESS.

I'M NOT SAYING WE HAVE TO BREAK EVEN, BUT I WOULD AT LEAST LIKE ALL OF US TO AGREE ON HOW DO WE DEFINE SUCCESS.

I MEAN, YOU KNOW, WE LOST ALMOST A MILLION AND A HALF DOLLARS.

IS THAT SUCCESSFUL? YOU KNOW, IS, AND I KNOW A LOT OF INTANGIBLES COME FROM THESE FESTIVALS.

UM, BUT I THINK THAT'S THE QUESTION WE NEED TO ASK.

ARE WE OKAY LOSING THAT KIND OF MONEY? ARE WE OKAY WITH, UM, YOU KNOW, THE HOTELS AND THE EXPOSURE? ARE THEY GETTING ENOUGH? ARE RESTAURANTS GETTING ENOUGH EXPOSURE? THAT'S THE CONVERSATION I THINK WE NEED TO HAVE.

AND TO THAT POINT, SO LOOKING COMPLETELY, THE OTHER DIRECTION FOR ME IS THE TOWN HAS QUITE A FEW PARTNERS WITH LIKE UDR OLEY AND OTHER APARTMENT OWNERSHIP.

HAVE WE TAPPED INTO THEM FOR SPONSORSHIP FOR THESE EVENTS? ESPECIALLY TASTE.

'CAUSE IT IS SUCH A YOUNG AUDIENCE.

AND I, I CAN TELL YOU FROM EXPERIENCE I'VE LEARNED OF FOUR PEOPLE IN THE PAST SIX MONTHS THAT ARE IN MY WORLD THAT I CROSSED PATHS WITH THAT HAVE ACTUALLY MOVED.

'CAUSE THEY'VE COME TO AN EVENT, FELL IN LOVE WITH THE LITTLE, THE LITTLE IDEA OF IT, SAW THE ADDISON CIRCLE AND THEN MOVED INTO APARTMENTS LITERALLY BETWEEN PETRU AND, AND OLLEY.

SO WE TAPPED INTO THE APARTMENT OWNERSHIP GROUPS.

SO VA FRE IS A UDR PROPERTY AND THEY ACTUALLY SPONSORED THE WORLD BEAT STAGE AND WORLD

[00:40:01]

BEATS BALCONY.

AND SO WE ARE VERY HONED IN ON BRINGING IN ALL PARTNERS.

ANYTHING FROM OLLEY OR ANY MMA? NOT YET.

BUT THEY'RE ON OUR RADAR.

I THINK THAT'S A MISSING COMPONENT THAT IF, IF I'M YOUNG AND I'M 30 AND UNDER AND I'M LOOKING FOR A NEW PLACE TO LIVE, AND I'M SEEING WE'RE DOING THIS EVENT AND THIS EVENT AND THIS EVENT, KIND OF A COOL PLACE TO LIVE AND THEN ALL OF A SUDDEN SILVER LINES HERE.

SO JUST OPPORTUNITIES I THINK THAT ARE OUT THERE AWAY FROM JUST RESTAURANT SPONSORING US.

AS LONG AS I'VE BEEN PAYING ATTENTION, I'VE NEVER SEEN THESE, ANYBODY TALK ABOUT THESE AS BEING REVENUE GENERATORS AND PROFIT CENTERS.

UM, IT'S MARKETING.

THAT'S THE WAY I SEE YOU.

YOU'RE CREATING ALL THESE EXPERIENCES THAT IT'S HARD TO GO.

YOU, YOU RUN ACROSS SOMEBODY IN THE METROPLEX THAT DOESN'T HAVE SOME SORT OF ADDISON STORY BECAUSE THEY'VE COME TO SOME OF OUR EVENTS OVER THE YEARS AND, AND THEY MET THEIR BRIDE OR WHATEVER.

THERE'S, THERE'S A LOT OF STORIES OUT THERE, BUT I THINK IT'S MARKETING AND IT'S, THAT'S WHY IT'S APPROPRIATE TO USE THE HOTEL FUNDS, UH, DOLLARS TO, TO, TO PAY FOR THESE, THESE EVENTS.

SO I MEAN, YEAH, IT'S A CONVERSATION.

WE CAN HAVE TO SEE, YOU KNOW, WHERE WE WANNA BE WITH IT.

YOU COULD, YOU COULD TRY AND MAKE IT WHERE IT'S PROFITABLE.

I DON'T, I DON'T KNOW IF IT'S, I DON'T KNOW IF THAT'S REALISTIC, BUT, BUT, BUT WE CAN HAVE A CONVERSATION AND NOT TONIGHT.

AND I'M NOT SAYING THEY HAVE TO BE PROFITABLE, BUT I DO FEEL LIKE WE AGAIN, NEED TO JUST SAY, HOW DO WE DEFINE SUCCESS? IS IT LOSING 1,000,005? BUT WE KNOW WE GOT A LOT OF EXPOSURE TO OUR RESTAURANTS, OR WE BROUGHT PEOPLE IN THE TOWN THAT HAVE NEVER BEEN HERE BEFORE AND THEY FOUND ADDISON CIRCLE THAT, THAT'S GREAT.

BUT I DON'T FEEL LIKE THAT CONVERSATION'S BEING HAD RIGHT NOW.

AND I JUST, I THINK THAT'S ONE OF OUR RESPONSIBILITIES IS MAKE MAKING SURE THAT WE'RE JUST GOOD STEWARDS OF THESE FUNDS.

YEAH, TOTALLY.

I, I COMPLETELY AGREE WITH THAT.

HOW, WHAT, WHAT'S, WHAT RESULTS DO WE EXPECT? HOW DO WE DEFINE THIS SUCCESS? WHAT DOES SUCCESS LOOK LIKE? I ASKED THAT LAST YEAR, DO WE DO FEEDBACK AND SURVEYS? MM-HMM.

WHAT'S, WHAT'S THE, WHAT'S THE DRAW? WHAT ARE PEOPLE COMING FOR? IT'S A COMPLETE MIX OF ALL THREE.

SOME PEOPLE COME FOR THE FOOD, SOME PEOPLE COME FOR THE MUSIC.

UM, AND THIS YEAR WE WERE EXCITED TO EXPAND THAT FOR PEOPLE TO COME FOR THE ARTS.

I, I THINK THAT DRAWS IMPORTANT 'CAUSE THAT, THAT WE, WE BETTER UNDERSTAND THAT SO THAT WE, UH, SEE WHAT OUR FOCUS ARE.

CAN YOU GO LIKE SLIDE 19, WHAT WAS THE, UM, PROJECTIONS FOR EACH OF THOSE? WHAT WHAT DID WE EXPECT, UH, OR, OR THE TOTAL GAP TO BE? THE TOTAL GAP THAT WE EXPECTED WAS MORE IN LINE WITH, UM, THE PROJECTIONS HERE.

SO WE WERE LOOKING AT ABOUT A $500,000 INVESTMENT OF THE TOWN.

AND DO YOU THINK THE REVENUE WAS THE SHORTFALL? YES, I DO.

SOME AMOUNT OF TIME AT THE, AT MAYBE AROUND OUR STRATEGIC PLANNING.

UM, SO I THINK, UM, I THINK SPONSORSHIPS IS GOOD.

AND, AND TO YOUR POINT ABOUT DID THE SPONSORSHIP COVER THE EXPENSES, IT'S HARD TO SELL AIR.

SO WE DON'T HAVE A LOT OF GOOD TRACTION AND HISTORY ON THIS SPONSORSHIP BEING VALUABLE.

AND WE HAVE TO BUILD THAT MOMENTUM.

SO NEXT YEAR WE SHOULD HAVE MORE, MORE, MORE MOMENTUM.

WE SHOULD SEE BETTER RESULTS.

BUT I DEFINITELY THINK WE SHOULD DEFINE SUCCESS.

I THINK WE SHOULD SEE AND MEASURE IT.

'CAUSE IF WE DON'T, THEN WE'RE REALLY NOT, YOU KNOW, GETTING RESULTS.

WE EXPECT BECAUSE WE DON'T DEFINE THE RESULTS.

HOW MUCH DO WE CHARGE FOR THE TICKETS? $10.

MAYBE THAT'S TOO CHEAP.

PEOPLE COME FOR A GOOD TIME.

10 BUCKS, THEY GET 20.

I'VE GOT, I'VE GOT A COUPLE QUESTIONS.

SO FIRST ONE IS FOR DAVID.

SO IF WE ARE GOING TO DEFINE THAT DOLLAR FIGURE OF WHERE WE WANNA LAND, OBVIOUSLY WE'RE NOT CLOSE TO MAKING MONEY RIGHT NOW.

WE'RE TALKING ABOUT WHAT KIND OF LOSS ARE WE HOPING TO GET AND MAYBE LIMITING THAT.

WHEN, WHEN WOULD BE THE BEST TIME TO HAVE THOSE DISCUSSIONS FOR THE THE MA I'M JUST TALKING ABOUT THE MAJOR, MAJOR SPECIAL EVENTS AND I, I WOULD EVEN INCLUDE PETRU LIGHTS, UH, INTO THAT MIX.

YOU APPROVE A BUDGET EVERY YEAR.

SO THAT, THAT, I MEAN, AS FAR AS, HEY, IF WE WANNA SAY HOW DO WE PERFORM FOR OUR GOAL FOR INDIVIDUAL YEAR, YOU SHOULD SAY WHAT, WHAT DID WE END AT AND WHAT WAS OUR BUDGET? AS WE HAVE LONG RANGE CONVERSATIONS, THAT'S CERTAINLY SOMETHING THAT COULD COME UP IN OUR STRATEGIC PLANNING CONVERSATION.

WE COULD HAVE AN INDIVIDUAL WORK SESSION IF WE WANTED TO IDENTIFY WHERE ARE WE GOING FOR THE NEXT FIVE OR 10 YEARS, I WOULD HOPE THAT WOULD INCLUDE BOTH FINANCIAL AND ANY OTHER THINGS WE WOULD WANNA SEE AND, AND HAVE SOME METRICS ASSOCIATED.

SO, UM, I MEAN EVERY YEAR THE BUDGET'S, WHAT FINES HERE, HERE'S WHAT WE EXPECT.

YOU ALL APPROVE BUDGET SAYS, HERE'S WHAT WE EXPECT FROM WHETHER WE CALL AN INVESTMENT SUBSIDY.

UM, BUT CERTAINLY IT'S WORTHWHILE TO TAKE A LONG TERM VIEW AND SAY, WHERE DO WE WANT TO GO WITH THAT? I, I WOULD HOPE THAT WE CAN JUST CARVE OUT JUST

[00:45:01]

UM, AND THEN THE OTHER, THE OTHER THOUGHT I HAVE, I, HOLLY I'M ALWAYS INTRIGUED BY THIS QUESTION AND THE QUESTION IS, HOW MUCH MONEY DO WE MAKE, UM, FOR KAUN TOWN? AND I DON'T THINK THERE'S ANY, ANY REAL WAY TO QUANTIFY THAT.

SO I DON'T, I DON'T EVEN KNOW.

HOW DO WE, DO WE FEEL SOMEWHAT COMFORTABLE? LIKE WE, WE HAVE A HANDLE ON THIS SEEMS LIKE A GOOD SEGUE TO YEAH, THERE'S A GREAT SEGUE INTO KABOOM TOWN AND THE RESULTS.

UM, FROM THIS, THIS PAST YEAR, UM, WHAT WAS NEW THIS YEAR, WE ADDED THE CARNIVAL, UM, TO KABOOM TOWN, UM, AND UTILIZE A, A PIECE OF LAND THAT WE WEREN'T GOING TO UTILIZE FOR THE FESTIVAL ITSELF.

WE MOVED THE MAIN STAGE AND ACTUALLY DECREASE THE SIZE OF THAT.

UM, SO THAT THE VIEWING FOR THE FIREWORKS WOULD BE UNOBSTRUCTED.

WE ADDED WATER STATIONS WITH THE HEAT IN TEXAS AND OFFERED THAT FREE OF CHARGE.

WE ALSO SET NO MORE COOLERS.

UM, AND SO WE ALSO ADDED SOME AIRCRAFT TO THE AIR SHOW, WHICH, UM, IS THE REASON WE ARE A NATIONALLY RECOGNIZED EVENT.

AND SO WE'RE EXCITED TO CONTINUALLY ENHANCE THE AIR SHOW, UM, YEAR OVER YEAR.

WHEN WE LOOK AT ATTENDANCE, ONE OF THE NEW THINGS THAT WE DID FOR THE FIRST TIME EVER WAS WE DID CHARGE ADMISSION.

WE DID CHARGE $10 TO BE IN LINE WITH WHAT WE WERE DOING WITH THE OTHER FESTIVALS.

THE IDEA BEHIND THE ADMISSION WAS NOT NECESSARILY TO GENERATE REVENUE, IT WAS ACTUALLY TO INCREASE THE REDEMPTION RATE ON THE TICKETS.

WHAT WAS HAPPENING WAS PUBLIC SAFETY COMES IN AND TELLS US FROM A SAFETY PERSPECTIVE, ONCE WE FENCE OFF ADDISON CIRCLE PARK FROM A PUBLIC SAFETY PERSPECTIVE, THE FIGURE THAT WE ARE COMFORTABLE AS FAR AS OCCUPANCY OF THAT PARK IS 18,000 IN ORDER TO GET TO 18,000.

IN THE YEARS PAST WHEN WE WERE PROVIDING TICKETS FOR FREE, WE WERE GIVING OUT FOUR TIMES THAT NUMBER OF TICKETS, HOPING THAT WE WOULD GET ANYWHERE FROM 15 TO 18,000 IN THE PARK.

THE REDEMPTION RATE ON A FREE TICKET WAS 30% FOR THREE YEARS IN A ROW.

WHEN WE MADE THE DECISION TO CHARGE ADMISSION, IT WAS TO INCREASE OUR REDEMPTION RATE ON THE TICKETS.

AND YOU'LL SEE WE DID ACHIEVE THAT WITH THE 68% REDEMPTION RATE ON THE TICKETS.

WE WERE CLOSE TO SELLOUT.

UM, WE HAD, GOING INTO THAT DAY, WE TURNED OFF ONLINE SALES AND WE HAD ABOUT A LITTLE LESS THAN 5,000 TICKETS TO SELL KNOWING THAT YOU'RE PROBABLY NEVER GONNA GET TO 100% REDEMPTION.

UM, AND WE SOLD, WE DID SELL OUT ON SITE, UM, THAT EVENING.

GOING INTO THE, UM, EVENT, OUR OFFICIAL PARK ATTENDANTS WAS 16,500.

OUR RESIDENTS CONTINUED TO RECEIVE FREE TICKETS, UM, AS DID OUR HOTEL STAYS.

AND SO THERE WERE, THOSE WERE TWO GROUPS THAT DID NOT PAY.

AND YOU'LL SEE OUR ATTENDANCE HISTORY.

UM, OVER THE LAST FIVE YEARS, OUR HOTELS WERE AT 67.5% OCCUPANCY.

WE HAD 10 OUT 10 OUT OF OUR 15 THAT DID SELL OUT.

451 HOTEL PACKAGES WERE IN FACT REDEEMED.

AND THAT INCLUDED, UM, ADMISSION INTO THE PARK AS WELL AS A BRANDING COOLING TOWEL, UM, THAT THEY RECEIVED.

UM, JUST A SIDE NOTE, CARROLLTON AND FARMER'S BRANCH ALSO HOSTED THEIR 4TH OF JULY CELEBRATION ON JULY 3RD, WHICH HAS TRADITIONALLY NOT BEEN SOMETHING THAT HAS HAPPENED IN THE YEARS PAST, IS THE FIRST SHOW THAT'S HAPPENED FOR US.

UM, FOOD AND BEVERAGE, YOU CAN SEE OUR FIVE YEAR HISTORY, FOOD AND BEVERAGE WAS UP.

UM, WE DO ATTRIBUTE THAT TO THE NO COOLERS.

UM, THE NO COOLER SITUATION WAS DESIGNED FOR ONCE YOU ARE PAYING FOR ADMISSION AND YOU HAVE CONCESSIONAIRES ON SITE, YOU GOTTA DO ONE OF TWO THINGS.

IF WE'RE GONNA HAVE CONCESSIONAIRES ON SITE, YOU HAVE TO TRY AND ENSURE THAT THEY ARE SUCCESSFUL.

NOW THERE ARE OTHER PEOPLE OUT THERE, SO WHETHER I CHOOSE A CORN DOG OR A PIZZA IS COMPLETELY UP TO ME, BUT IF I'M ALLOWED TO BRING IN A COOLER, I'M ALREADY STARTING IN THE NEGATIVE WITH THE CONCESSIONAIRES.

AND SO IT'S ALSO A PUBLIC SAFETY, UM, COOLERS WERE COMING IN WITH LOTS OF GLASS BOTTLES.

UM, AND SO IN ORDER TO MITIGATE THAT, WE DID IMPLEMENT THE NO COOLERS.

UM, AND OUR CONCESSIONAIRES DID, UM, DID DO WELL WHEN YOU SEE THE TOTAL REVENUE THAT WAS GENERATED.

UM, ADMISSIONS WAS NOT SOMETHING THAT WE'VE HAD BEFORE.

WE GENERATED, UM, ALMOST 120,000 IN JUST TICKET SALES.

UM, SPONSORSHIP WAS DOWN, UM, SLIGHTLY, BUT WE ARE IN CONVERSATIONS NOW WITH A BEVERAGE PROVIDER NOW THAT NO COOLERS ARE PERMITTED.

BEVERAGE PROVIDERS ARE WILLING TO COME TO THE TABLE WITH A CHECKBOOK.

AND SO WE'RE EXPLORING OPPORTUNITIES AROUND THAT AND CERTAINLY AN OPPORTUNITY FOR US.

UM, THE RED SHARE THAT WE TOOK FROM OUR FOOD AND BEVERAGE FROM DOING SO WELL.

UM, YOU'LL SEE THAT THERE.

WE ALSO HAD AN EXCLUSIVE GLOW VENDOR ON THE GROUND, WHICH IS THE REVENUE THAT YOU SEE THERE AT THE VERY BOTTOM.

OUR TOTAL EXPENDITURES YOU SEE LISTED HERE, UM, FIREWORKS ARE INCLUDED IN THAT.

ALL OF OUR CONTRACTUAL SERVICES, SECURITY, UM, ANY REDEMPTION THAT WE HAVE ON BEVERAGE TOKENS THAT ARE PROVIDED.

AND YOU SEE ALL OF THAT

[00:50:01]

THERE.

ONE EXPENDITURE THAT DID GO UP EXPONENTIALLY WAS OUR CREDIT CARD FEES.

AND THAT WAS JUST, WE HAVEN'T TRADITIONALLY HAD ADMISSION FEES.

AND SO YOU'LL SEE THAT THERE, WHEN YOU LOOK AT THE COMPARISON YEAR OVER YEAR, YOU'LL SEE THAT THE TOWN'S INVESTMENT IN 2024 IS THE LOWEST THAT IT'S BEEN IN THE LAST FIVE YEARS.

AND SO WE ARE IN FACT WORKING TO DECREASE THAT INVESTMENT THAT THE TOWN DOES PROVIDE.

UM, AND WE WILL CONTINUE TO DO THAT GOING INTO NEXT YEAR.

WHEN WE LOOK AT WHAT OUR PROJECTIONS ARE, OUR EXPENDITURES DO GO UP.

I DO HAVE TO NOTE THAT THAT WILL BE AN INCREASE IN THE EXPENDITURES DUE TO FIREWORKS.

THE FIREWORKS, UM, FIGURE THAT YOU SEE ON OUR EXPENSES WAS $75,000.

THAT WAS A, UM, CARRYOVER FOR THE PAST FIVE YEARS.

SO THAT IS PRICING FROM FIVE YEARS AS THEY DID WIN THE BID FOR THAT.

THE CONTRACT ENDED IN 2024.

AND SO WE WILL HAVE TO GO OUT TO BID JUST IN PUTTING OUT SOME FEELERS ON WHAT THAT WILL BE.

UM, WE'RE LOOKING AT DOUBLING THE PRICE FOR THE SHOW THAT WE HAVE.

AND SO YOU DO SEE THE, UM, INCREASE THERE, BUT WE HAVE REVENUE OPPORTUNITIES AND SPONSORSHIP THAT WILL KEEP OUR TOWN INVESTMENT UNDER 300,000.

AND WITH THAT, I'LL TAKE ANY QUESTIONS ON KABOOM.

YES MA'AM.

SO, UM, YOU INCLUDED THE CARNIVAL IN BOTH CASE AND KABOOM.

HOW DO YOU EVALUATE THAT FEATURE? UH, AS FAR AS, UM, YOU KNOW, THE GUESTS PARTICIPATING IN USING IT AND, AND ALSO FROM, UH, ECONOMIC.

SO WE ACTUALLY DO A REV SHARE WITH THE CARNIVAL VENDOR.

WE DO.

WE DO.

AND SO WHAT THE CARNIVAL COSTS US IS ABSOLUTELY NOTHING EXCEPT FOR SPACE.

UM, WE DON'T DO ANY OF THE MARKETING, WE DON'T DO ANY OF THAT OUTSIDE OF WHAT WE DO WITH, WITH REGARDS TO EACH EVENT.

UM, WE TAKE A PERCENTAGE OF ANY REVENUE THAT THEY BRING IN.

SO WE MEASURE THEIR, UM, PARTICIPATION BASED OFF OF THAT.

UM, WHAT WE DID WITH KABOOM TOWN, THEY, UM, CAME BACK.

WE DID, WE PUT OUT A BID FOR A CARNIVAL VENDOR IN 2024.

UM, AND THEY TOOK A CHANCE ON US GOING INTO TASTE COMING OFF OF NOT HAVING BEEN A PART, UM, OF THE EVENT SINCE PRE COVID, UM, BECAUSE OF MOTHER NATURE AND THE IMPACT THAT THAT THAT DID HAVE THERE.

WE ACTUALLY DID NOT DO REV SHARE JUST FOR KABOOM TOWN AS A THANK YOU FOR THEIR PARTICIPATION AT TASTE.

AND SO NO REVENUE THAT YOU SAW THAT WAS GENERATED, THE 188,000, NONE OF THAT WAS DUE TO THE CARNIVAL.

WE ARE EXPLORING THAT FOR NEXT YEAR BECAUSE THEY WERE THRILLED WITH THEIR PARTICIPATION AT KABOOM.

, DO THEY CHARGE EVERYONE FOR THE RIDE? THEY DO, YES SIR.

SO CAN WE GO TO SLIDE 28? SO ON THIS ONE, ON THIS EVENT, YOU'RE SAYING WE LOST 283,000 ROUGHLY.

IT'S NOT ON THIS SLIDE.

IT'S ANOTHER SLIDE.

I'M JUST ON THIS ONE.

THE TOWN'S INVESTMENT WAS 283.

OUR REVENUE WAS ONE EIGHT OUR EXPENDITURE.

AND SO CAN WE GO BACK TO SLIDE 28? YES.

AND THIS IS OUR REVENUE.

SO, AND YOU SAID, I THINK YOU SAID WE SOLD OUT HOW MANY 15 HOTELS? 10 OUT OF 15.

10 OUT OF 15.

AND, BUT, AND SO WHEN I, I THINK OF THIS EVENT, I MEAN, I THINK OF SOMETHING MAMMOTH.

I I THINK OF LIKE HALF A MILLION PEOPLE IN IN OUR, IN OUR AREA AND OUR RESTAURANTS FULL AND, AND UH, AND OBVIOUSLY YOU'VE SAID OUR HOTELS, SO I DON'T SEE HOTEL OCCUPANCY TAXES, YOU KNOW, THAT, THAT ARE SHOWING UP HERE.

AND I DON'T SEE ANY SALES TAXES RELATED TO THIS EVENT HERE.

SO THAT'S WHY I SAY WE DON'T HAVE A GOOD HANDLE.

ON THE TOTAL.

UM, I THINK WE MAKE MONEY ON THIS EVENT.

I, I, I GOTTA BELIEVE WE MAKE MONEY.

I DON'T BELIEVE WE LOSE 283,000 THIS YEAR.

I'M JUST, I JUST DON'T, UM, SO THAT'S WHY I'M SAYING WHEN WE, WHEN WE, HOPEFULLY, WHEN WE TALK ABOUT THIS MORE IN STRATEGIC PLANNING, YOU KNOW, I DON'T KNOW HOW WE HANDLE THIS, BUT IT'S A MAJOR EVENT AND I DON'T THINK IT'S A LOSER, BUT I, I THINK WE JUST HAVE TO THINK ABOUT IT MORE SO THAN, THAN A LOSS OF 283,000.

THAT'S THE ONLY POINT I'M MAKING.

AND THEN THERE ARE PLENTY OF WAYS THAT HE HAS CALCULATED A LOT OF THOSE KIND OF EXTERNAL, EXTERNAL BENEFITS.

WE CAN HAVE ALL THOSE.

THIS PRESENTATION WAS JUST SHOWING THE EVENTS AND EXPENSES AND REVENUES.

BUT WE CAN HAVE THAT GLOBAL CONVERSATION, AND I'M HOPEFULLY SETTING THIS UP FOR, YOU KNOW, YOU KNOW WHAT, WHAT CHRIS RECOMMENDED.

UM, AND I'M NOT EVEN INSINUATING THAT WE, I DON'T KNOW HOW TO PUT A DOLLAR FIGURE ON THIS.

THAT IS WHAT I'M SAYING, BUT I'M LOOKING FORWARD TO THAT CONVERSATION.

AND THERE'S SO MANY BUSINESSES THAT I'VE TALKED TO THAT OBVIOUSLY GET THEIR EMPLOYEES, THEY GO UP ON THEIR ROOFTOPS TO PART TO, TO HAVE FULL COOKOUTS AND YEAH.

WE HAVE AN EXPOSURE OBJECT? QUESTION FAR.

I MEAN, HOW DO YOU MEASURE THAT? WELL, IT'S ALSO MEASUREMENT, BUT ALSO LIABILITY.

WE HAVE NO LIABILITY.

CORRECT.

IF SOMETHING HAPPENS TO THEIR EMPLOYEES ON THE ROOF WITH FIREWORKS, OR DO

[00:55:01]

I HAVE A QUESTION.

SO SINCE WE'RE GONNA, UM, WELL DONE.

I, WHOEVER, UH, LOCKED US IN FOR ON THE FIREWORKS.

UM, SO IS THE SHOW GONNA BE BETTER NEXT YEAR THAN THIS YEAR? SINCE WE'RE PAYING DOUBLE, WE ALWAYS DO BETTER.

AND THERE WILL BE A LOT OF LEGACY THINGS THAT COME BACK TO KABOOM TOWN AS WELL.

THE VIP AREA AND THE LEGACY OF THAT WILL COME BACK.

WE ARE ALSO CELEBRATING OUR 40TH ANNIVERSARY, AND SO YOU'LL SEE A LOT OF THAT ACTIVITIES AROUND THAT.

AND THEN WE'LL ALSO PREP FOR 2026 WHEN LATE LADY LIBERTY TURNS 250.

SO WE'VE GOT TWO YEARS OF CELEBRATION THAT ARE COMING UP SPECIFICALLY FOR FIREWORKS.

IS IT GONNA BE A DIFFERENT OR BETTER SHOW? I MEAN, IT'S A GREAT SHOW.

, UH, LIKE DRONES.

WE'RE GONNA HAVE DRONES.

YOU GOTTA PUT IT UP FOR B***H.

YOU DON'T KNOW.

FEST.

UM, THIS IS OUR GERMAN FAIR WITH THE SIDE OF TEXAS FLARE.

THIS PAST YEAR.

WE BROUGHT A BIG SIDE OF TEXAS Y STEP FLARE, WHICH TRANSLATES TO TEXAS TWO STEP.

WE ACTIVATED THIS NORTH CAMPUS OF THE PARK, WHICH YOU SAW WITH THE ADDITION OF A LOT OF THESE COMPONENTS, AND WE ARE EXCITED TO, UM, BRING THAT TO LIFE.

I'LL CONTINUE TO SAY THAT.

ARE YOU A TRUE OCTOBER FEST IF YOU DON'T HAVE A GLOCK AND SPIEL? WE HAVE A GLOCK AND SPIEL NOW.

SO WE WERE EXCITED TO BRING THAT.

WE ALSO PARTY LIKE A TEXAN BECAUSE WE ARE IN THE HEART OF TEXAS.

AND SO YOU SAW KLEIN HALL CAME BACK IN A NEW LOCATION.

OUR PARTY HALL, WHICH IS OUR SIGNATURE HALL, WAS BACK.

WE EXPANDED THE PARTY HALL DECK.

SO WE HAD INDOOR AND OUTDOOR SEATING AND SAW A SELLOUT OF THAT ON FRIDAY AND SATURDAY.

THE PARTY ZELT WAS THE TENT THAT YOU TALKED ABOUT, WHERE WE HAD ANOTHER PARTY HALL.

BUT THE ELEVATED FLOOR, JUST IN CASE MOTHER NATURE DID DECIDE, UM, TO SHOW UP, WE ADDED ANOTHER STAGE THAT FEATURED A LITTLE MORE TEXAS FLARE IN THE TEXAS PRO STAGE RIGHT HERE IN STONE COTTAGE PARKING LOT.

AND THEN OF COURSE, WE ADDED THE SCREENS BECAUSE TEXAS DOES LOVE FOOTBALL, EVEN IN THE MIDDLE OF OCTOBERFEST, WE CONTINUED TO PULL THE LIFE OF GERMAN.

WE BROUGHT THE HYDRATION STATIONS BACK, WHICH ACTUALLY MADE THEIR DEBUT IN ADDISON AT OCTOBER FEST LAST YEAR.

WE EXPANDED OUR BEER GAMES WITH A NUMBER OF MORE OFFERINGS, AND WE ADDED STADIUM SEATING TO CREATE THAT STADIUM FILL IN THE AREA.

UM, WE CONTINUED TO HAVE THE FAMILY FOCUS.

YOU MAY HAVE SEEN THE CAROUSEL THAT GREETED YOU RIGHT AT THE ENTRANCE.

UM, AND THEN JUST ADJACENT TO THAT WAS OUR KIDS' GARDEN.

SO THAT YOU WALKED IN AND FELT THAT FAMILY FEEL RIGHT OUT OF THE GATE.

WE INCREASED OUR MARKETPLACE VENDORS, AND THEN WE ADDED CORPORATE NIGHT TO OUR THURSDAY NIGHT, THURSDAY NIGHT OFFERINGS WITH ATTENDANCE.

WE WERE FLAT YEAR OVER YEAR FROM LAST YEAR WHERE WE DID SEE SOME INCREASES WERE ON THURSDAY NIGHT.

AS A RESULT OF CORPORATE NIGHT, WE ALMOST DOUBLED WHAT OUR ATTENDANCE WAS.

UM, LAST YEAR WE ALSO HAD, UM, SOME EXPANSION IN THE PARTY HALL.

UM, THE PARTY CALLED DECK TABLES.

WE SAW A SELLOUT BOTH INSIDE AND OUTSIDE.

AND WE ALSO HAD SOME ANCILLARY REVENUE THAT WE CHARGED FOR AROUND THE BEER GAMES, AS WELL AS THE BUTTONS THAT ARE SIGNATURE TO THE EVENT AS WELL.

HOTEL PACKAGES, UM, WE DID HAVE AN AVERAGE OCCUPANCY OF 72%.

UM, AND YOU'LL SEE THE BREAKDOWN OF EACH OF THOSE NIGHTS THERE.

WE HAD 245 PACKAGES THAT WERE ACTUALLY REDEEMED.

UM, ALSO GOING ON IN THE METROPLEX DURING THAT SAME WEEKEND WAS THE LIVE GOLF TOURNAMENT.

AND SO WE SAW, UM, SOME OF THAT AS WELL.

FOOD AND BEER, UM, DRASTIC, DRASTIC CONTRAST FROM TASTE, WHERE OUR GROSS SALES ARE 1.1 MILLION.

WE DO TAKE A PORTION OF THAT FROM EVERY PARTICIPATING CONCESSIONAIRE AND VENDOR IN THERE.

UM, AND YOU'LL SEE WE WERE DOWN SLIGHTLY BY ABOUT A HUNDRED THOUSAND DOLLARS FROM LAST YEAR.

OVERALL REVENUE, UM, OVER 737,000.

UM, OUR ADMISSIONS, UM, WENT UP.

OUR FOOD AND BEVERAGE STAYED RELATIVELY FLAT.

OUR SPONSORSHIP, UM, WILL COME IN IN A BIG WAY.

WE DID SIGN WITH POLLER FOR FIVE YEARS IN THIS LAST YEAR.

UM, AND SO WE'RE LOOKING FORWARD TO EXPANDING UPON ABOUT EXPANDING UPON THAT.

UM, OUR MARKETPLACE VENDOR NUMBERS ARE UP, UM, AS WAS OUR MISCELLANEOUS REVENUE WITH THE BEER GAINS AND OUR BUTTON SALES AS WELL.

OUR EXPENDITURES WERE OVER 1.1 MILLION.

UM, AND YOU SEE ALL OF THE EXPENDITURES THAT ARE LISTED OUT AND ITEMIZED OUT THERE.

WHEN YOU LOOK AT THE COMPARISON OVER THE PAST FIVE YEARS, YOU'LL SEE THAT THE INVESTMENT FOR THE TOWNS WAS ABOUT 385, 3 80 6,000.

UM, WHAT WE DID INCREASE OUR EXPENDITURES OVER LAST YEAR, WE ALSO INCREASED OUR REVENUE, UM, WITH OUR REVENUE BEING THE HIGHEST THAT IT HAS BEEN IN THE LAST FIVE YEARS.

AND THEN AS WE LOOK TO OUR 2025 PROJECTIONS, THERE'S A LOT OF THINGS THAT WERE PAID FOR THIS YEAR THAT WON'T HAVE TO BE PAID FOR NEXT YEAR.

AND SO WE DO THINK THAT WE CAN COME IN UNDER THE MILLION

[01:00:01]

DOLLAR MARK.

UM, OUR REVENUE WAS PROJECTED PRIOR TO GOING INTO OCTOBER FEST OF THIS YEAR.

SO OUR PROJECTION IS AT 700,000.

WE KNOW THAT WE CAN MEET AND EXCEED THAT.

UM, KNOWING THAT WE HIT 737,000, UM, THIS PAST YEAR WITH THE TOWN'S INVESTMENT BEING, UM, A LITTLE OVER 220,000 GOING INTO 2025, OUR BIGGEST REVENUE, UM, OPPORTUNITY WILL BE AROUND SPOT SPONSORSHIP.

UM, THAT'S A GOOD PLACE TO BE BECAUSE AS WE CONTINUE TO DEVELOP THOSE RELATIONSHIPS, UM, IT ONLY IT ALSO HELPS OUR CORPORATE VOLUNTEER PROGRAM, WHICH EVENTUALLY WILL BLEED INTO THE SPONSORSHIP REALM AS WELL.

AND WITH THAT QUESTIONS, COMMENTS, CAN WE GO BACK TO 37? DO YOU KNOW WHAT THE NUMBERS FOR OCCUPANCY ARE NORMALLY WHEN IT ISN'T AN EVENT? IS THAT SIGNIFICANTLY UP OR IS IT ABOUT THE SAME? IT DEPENDS ON WHAT'S GOING ON IN THE TOWN, UM, OR IN THE METROPLEX, UM, AS A WHOLE.

AND SO IF THERE ISN'T ANYTHING, SO IF THE LIV GOLF TOURNAMENT HAD BEEN THE WEEKEND BEFORE, YOU WOULD'VE SEEN OCCUPANCY, UM, MAYBE SIMILAR TO WHAT THAT WOULD BE, EVEN THOUGH THERE WASN'T AN EVENT HAPPENING.

IT JUST DEPENDS.

BUT ON A WEEKEND WHEN THERE'S NO EVENT HAPPENING, IS IT, MARY'S COMING, MARY'S COMING UP TO ANSWER.

OH, SORRY.

NO, YOU'RE GOOD.

UM, AS I SAID, IT DEPENDS ON WHAT'S GOING ON THE WEEKEND.

IF THERE'S A GROUP IN TOWN, IN TOWN, UM, WE DO KNOW THAT FOR THIS EVENT, UM, BOTH THE MARRIOTT AND THE RENAISSANCE HAD ROOMS THAT ARE TIED UP FOR LIV.

SO THEY WEREN'T ABLE TO BOOK AS MUCH AS THEY HAVE IN THE PAST.

THE RENAISSANCE IN PARTICULAR, UM, HAD, THEY USUALLY GET A BIG CROWD FOR OCTOBERFEST, AND THEY HAD SOME OF THOSE ROOMS SET ASIDE FOR L SO THEY WEREN'T AVAILABLE FOR THIS.

UM, SO IT JUST DEPENDS ON WHAT'S GOING ON.

I GUESS WHAT I'M ASKING IS, DOES OCTOBER FEST OR ANY OF THE EVENTS SIGNIFICANTLY IMPACT THE HOTELS? ARE THEY HIGHER BECAUSE OF THE EVENT CASE? NOT AS MUCH.

UM, KABOOM TOWN, ABSOLUTELY, BECAUSE THAT'S A HOLIDAY AND WE DON'T GET A WHOLE LOT OF PEOPLE TRAVELING FOR THAT.

SO A LOT OF PEOPLE THAT ARE STAYING FOR THAT EVENT ARE IN TOWN PEOPLE.

UM, AND OCTOBER FEST ALSO IMPACTS IT, UM, ESPECIALLY THE, THE HOTELS RIGHT AROUND THE PARK, BECAUSE WE GET A LOT OF PEOPLE THAT TRAVEL FOR THAT EVENT.

I WAS JUST CURIOUS.

GOOD QUESTION.

THE QUESTIONS, COMMENTS I, I CAN SHARE WITH YOU THAT IF YOU DIDN'T KNOW LIVE WILL BE IN TOWN.

THEY HAVE A GUARANTEED CONTRACT FOR NEXT YEAR WITH A, UH, THIRD YEAR OPTION.

THANK YOU, ABBY.

I THOUGHT OCTOBER FEST WAS GREAT.

I I THOUGHT ALL THREE EVENTS WERE GREAT, SO PLEASE DON'T TAKE MY COMMENTS THE WRONG WAY.

OH, YEAH.

UM, BUT, UM, A LOT OF CREATIVITY, A LOT OF NEW THINGS THIS YEAR.

UM, AND I JUST APPRECIATE ALL YOU AND YOUR TEAM HAVE DONE.

ABBY.

I'VE KIND OF FORGOTTEN A LITTLE BIT ABOUT THE WEATHER AND WHAT, WHAT YOUR STAFF AND, AND PARKS AND PUBLIC WORKS AND EVERYBODY DID THAT.

WE, IT WAS HEROIC.

I DON'T, I DON'T KNOW HOW WE WERE ABLE TO PULL THAT OFF, BUT IT WAS AMAZING.

AND, UH, THANK YOU, THANKS TO EVERYBODY THAT WAS INVOLVED IN THAT FOR, FOR DOING THAT REALLY GREAT WORK.

ANYTHING ELSE FROM ANYBODY ON THIS? THANK YOU, ABBY.

FOUR D, PRESENT AND DISCUSS CREATING A COUNCIL SUBCOMMITTEE TO DEVELOP A RECOMMENDATION FOR HOW TO REVIEW, EVALUATE AND AWARD ANNUAL FUNDING TO NONPROFIT AND ARTS ORGANIZATIONS.

REALLY GREAT WORK.

ALRIGHT, WE'RE GOING TO DO, DO A LITTLE ADJUSTMENT ON THE, UH, ON THE, UH, AGENDA.

WE'RE GONNA DO FOUR D NEXT AND THEN WE'LL DO FOUR C.

SO ITEM

[d. Present and discuss creating a Council Subcommittee to develop a recommendation for how to review, evaluate, and award annual funding to non-profit and arts organizations. ]

SIR, GOOD EVENING, MAYOR CITY COUNCIL, UH, SARAH KECKLER, CHIEF OF STAFF.

I'LL MAKE THIS A QUICK PRESENTATION, BUT THIS ITEM IS FOR COUNCIL TO CONSIDER FORMING SUBCOMMITTEE, UM, TO DEVELOP A PROCESS AND EVALUATION CRITERIA TO AWARD FUNDING TO NONPROFIT ORGANIZATIONS ANNUALLY.

SO, BY WAY OF QUICK BACKGROUND, THE TOWN DOES HAVE A STANDARD APPLICATION PROCESS, UM, FOR NONPROFITS THAT'S BEEN IN PLACE FOR MANY YEARS.

UM, THIS APPLICATION PROCESS IS USED FOR ALL NONPROFIT ORGANIZATIONS, WHETHER THAT BE SERVICE ORGANIZATION OR PERFORMING ARTS ORGANIZATION.

UM, IT'S ALIGNED THE ANNUAL BUDGET CYCLE SO THAT YOU CAN CONSIDER THE FUNDING AS PART OF THE BUDGET WORKSHOPS.

AND THEN THOSE THAT GET AWARDED FUNDING WILL GET AN AGREEMENT AROUND THE START OF THE NEW FISCAL YEAR.

UM, IT HAD BEEN CLOSED FOR MANY YEARS, MEANING THAT ONLY ORGANIZATIONS THAT PREVIOUSLY RECEIVED FUNDING WERE ELIGIBLE TO APPLY TO RECEIVE FUNDING IN THAT NEXT FISCAL YEAR.

UM, SO WITH THIS, THIS CURRENT FISCAL YEAR, UH, WE DID HAVE SOME CHANGES IN THE PROCESS.

UM, ONE OF THE CHANGES, OR ACTUALLY FOR THE NONPROFIT SERVICE ORGANIZATIONS, IT FOLLOWED THE SAME HISTORICAL PROCESS THAT WE'VE DONE.

THE ONLY DIFFERENCE IS THAT THE PROCESS WAS OPENED UP, MEANING NEW ORGANIZATIONS COULD APPLY, BUT WE DIDN'T HAVE ANY APPLICATIONS FOR THIS CURRENT FISCAL YEAR.

IT WAS JUST THE SAME ORGANIZATIONS THAT HAD APPLIED BEFORE.

UM,

[01:05:01]

ALSO DIFFERENT FOR THIS CURRENT FISCAL YEAR IS THAT STAFF WORK DIRECTLY WITH THE ADDISON ARBOR FOUNDATION ON A SERVICES AGREEMENT.

AND THEN STAFF ALSO WORKED DIRECTLY WITH THE WATER TOWER THEATER ON A SERVICES AGREEMENT.

AND THAT WAS DONE TO ALIGN THE SCOPE OF WORK WITH THE RECOMMENDATIONS OF THE THEATER STUDY.

AND COUNCIL OR STAFF HAD PRESENTED TO COUNCIL IN SEPTEMBER OF THIS YEAR WITH MORE INFORMATION ABOUT THAT WATER TOWER THEATER AGREEMENT AND THE SCOPE OF WORK FOR THIS YEAR.

AND AS PART OF THAT PRESENTATION, THAT'S WHERE STAFF HAD FIRST INTRODUCED AN IDEA AND RECOMMENDATION FOR COUNCIL TO FORM A SUBCOMMITTEE TO ACTUALLY DIVE IN AND DO MORE WORK FOR THIS IN ADVANCE OF THIS NEXT FISCAL YEAR TO COME UP WITH SPECIFIC CRITERIA, UM, THAT WE COULD USE TO EVALUATE PERFORMING ARTS ORGANIZATIONS AND MAKE SURE THAT THEY ALIGN WITH THE MEASURES, THE GOALS, EVERYTHING THAT WE HAD AS PART OF THAT, UM, THEATER STUDY.

UM, SO WE INTRODUCED THAT CONCEPT IN SEPTEMBER AND TONIGHT WE'RE, WE'RE FOLLOWING UP TO SEE IF COUNCIL WISHES TO FORM THAT SUB SUBCOMMITTEE.

UM, THIS SLIDE IS JUST FOR REFERENCE, UM, FOR WHAT WE'VE HISTORICALLY FUNDED FOR NONPROFIT ORGANIZATIONS, UM, BETWEEN THE GENERAL FUND AND THE HOTEL FUND.

UM, YOU'LL SEE IN THAT FIRST BOX FOR THE GENERAL FUND ARE THE FOUR KIND OF NONPROFIT SERVICE ORGANIZATIONS AS WELL AS THE ADDISON ARBOR FOUNDATION.

AND THEN THE, THE HOTEL FUND IS OUR PERFORMING ARTS ORGANIZATIONS.

SO IF COUNCIL WISHES TO FORM A SUBCOMMITTEE, UH, STAFF WOULD RECOMMEND THAT IT BE MADE UP OF THREE SITTING COUNCIL MEMBERS AND STAFF WOULD HELP PROVIDE SUPPORT TO THIS COMMITTEE.

MEANING WE WOULD PRESENT PROPOSE OPTIONS FOR THE SUBCOMMITTEE TO CONSIDER, DO AN ANALYSIS, DO INFORMATION, UM, SO WE WOULD HELP LEAD THAT COMMITTEE THROUGH, UM, THE PROCESS.

UM, THE PURPOSE OF THE SUBCOMMITTEE, AS I'VE SAID, IS TO, TO CREATE THAT APPLICATION EVALUATION OF TOWN FUNDING.

UM, YOU COULD MAKE THE SUBCOMMITTEE CAN MAKE RECOMMENDATIONS ON ANY OF THE NONPROFIT ORGANIZATION PROCESSES, BUT IT'S INTENDED THAT THE PRIMARY FOCUS FOR THE SUBCOMMITTEE WOULD BE AROUND THE EVALUATION OF THE PERFORMING ARTS ORGANIZATIONS.

SO IT'S PROBABLY WHERE THE MOST TIME AND EFFORT IS GONNA BE SPENT IS COMING UP WITH THAT EVALUATION CRITERIA FOR PERFORMING ARTS.

ALTHOUGH YOU COULD HAVE RECOMMENDATIONS AROUND JUST THE GENERAL NONPROFIT SERVICE ORGANIZATIONS AS WELL IN THE PROCESS THAT WE USE.

UM, THE SUBCOMMITTEE WOULD DO THEIR WORK AND THEN COME BACK WITH A REPORT AND RECOMMENDATION TO THE FULL COUNCIL LIKELY IN MARCH OF NEXT YEAR.

AND I'LL GO OVER THAT TIMELINE ON THE NEXT SLIDE.

UM, IT COULD BE AN AD HOC COMMITTEE, MEANING SUBCOMMITTEE WOULD DISSOLVE A COMPLETION OF THE WORK.

UM, BUT STAFF WOULD RECOMMEND THAT THE SUBCOMMITTEE, UM, CONSIDER MAKING IT STANDING COMMITTEE BECAUSE IT COULD BE A VALUABLE TOOL TO HAVE THREE, UM, COUNCIL MEMBERS REVIEW AND VET THESE APPLICATIONS FURTHER AND BEFORE THEY COME BACK TO THE FULL COUNCIL EACH YEAR FOR CONSIDERATION AS PART OF THE BUDGET PROCESS.

SO THIS IS THE TIMELINE THAT WE'VE LAID OUT, UM, UM, POTENTIALLY TO ALIGN WITH THE NEXT FISCAL YEAR AND BUDGET PROCESS.

UM, SO THE RESOLUTION TO CREATE THE SUBCOMMITTEE AND IDENTIFY THE THREE COUNCIL MEMBERS COULD BE CONSIDERED AT THE NEXT COUNCIL MEETING IN DECEMBER.

AND THEN THE SUBCOMMITTEE WOULD MEET IN JANUARY OR FEBRUARY.

THIS IS KIND OF A QUICK TIMELINE.

WE PROBABLY NEED THREE OR FOUR MEETINGS AT LEAST TO GET THAT WORK DONE, TO PRESENT OPTIONS, TO DO REVIEWS FOR THE SUBCOMMITTEE, TO COME UP WITH A RECOMMENDATION, AND THEN MAKING THAT RECOMMENDATION TO COUNCIL IN MARCH COUNCIL CONSIDERING ADOPTING THAT RECOMMENDATION OR REVISE, UM, RECOMMENDATION.

AND THEN IF APPROVED, LAUNCHING THE APPLICATIONS IN THE SPRING SO THAT THOSE ORGANIZATIONS HAVE ENOUGH TIME TO KNOW WHAT THEY'RE APPLYING, WHAT THEY MIGHT BE MEASURED AND EVALUATED AGAINST, UM, IN ADVANCE OF THE BUDGET.

SO THAT'S THE QUICK VERSION.

UM, I'D HAVE TO ANSWER ANY QUESTIONS YOU HAVE AND TAKE DIRECTION ON THE SUBCOMMITTEE.

THOUGHTS ABOUT THIS QUESTION? I HAVE A QUESTION.

WE USED TO HAVE, AND I KNOW I SHOULD KNOW THE ANSWER TO THIS, UM, I THINK WE CALLED IT THE COMMUNITY PARTNERS BUREAU, WHERE WE HAD SOME 'EM FROM OUR COMMUNITY SORT OF EMBEDDED IN ALL OF THESE NONPROFITS AND THEY WOULD COME BACK TO US AND SAY, HEY, WE'RE PUTTING OUR MONEY TO GOOD USE, OR, HEY, WE MIGHT CONSIDER ANOTHER, YOU KNOW, MAYBE FUNDING AT A DIFFERENT LEVEL.

WE NOT HAVE THAT ANYMORE.

WE DO NOT HAVE THAT.

I THINK THAT WAS, UM, ENDED LAST FISCAL YEAR.

WE HAVE, WE HAVE THE LIAISONS.

UM, FOR EACH, FOR, FOR EACH OF THE NONPROFITS, UM, OR THE BIG NONPROFITS THAT WE HAVE FOR THE COUNCIL MEMBERS.

BUT WE DON'T HAVE THAT.

UM, LET'S SEE THIS, I THINK IT'S THE SLIDE BEFORE THAT.

NOW THE KEY STEPS, UH, EVALUATE APPLICATIONS, UM, IN JUNE, JULY.

WHO ALL IS INVOLVED IN THAT? THAT WOULD BE UP TO THE SUBCOMMITTEE.

WORK WOULD BE DONE IN JANUARY OR FEBRUARY.

IF IT'S A SUBCOMMITTEE.

WELL, IT'S AHEAD.

I'LL JUST JUMP.

SO THAT WOULD BE IF WE SAID, HEY, WE'RE GONNA MAKE THIS A, IF WE'RE GONNA DO AN AD HOC COMMITTEE, YOUR

[01:10:01]

YOU MAKE THE RECOMMENDATION OF MARCH COMMITTEE DISSOLVES.

IF IT WAS GONNA BE A STANDING COMMITTEE IN THAT JUNE JULY TIMEFRAME IN ADVANCE OF THE BUDGET, WE WOULD TAKE, BRING ALL THE APPLICATIONS TO THE SUBCOMMITTEE.

AND THEN THEY WOULD KIND OF TALK IT OUT, COME UP WITH A RECOMMENDATION FOR COUNCIL.

THAT RECOMMENDATION FOR COUNCIL WOULD GO INTO THE PROPOSED BUDGET BUDGET AND IT WOULD JUST BE, HERE'S HOW WE WANT TO FUND THE PERFORMING ARTS, BUT ALSO THE OTHER ONES AS WELL.

AND MAKE THAT RECOMMENDATION TO COUNT.

SO THAT'S A MODEL I'VE USED THESE OTHER PLACES AND IT WORKS FAIRLY WELL.

SO THAT'S DEPENDENT ON OUR OTHER CHOICE ON HOW THIS ADC.

WHAT ARE THE THOUGHTS Y'ALL HAVE ABOUT, ABOUT THE COMMITTEE? ABOUT HAVING THE COMMITTEE? IT JUST IN THE FIRST PLACE.

I LIKE IT.

IS THE COMMITTEE ONLY THE THREE PEOPLE? NO ONE ELSE IS IN THIS COMMITTEE.

THAT'S WHAT WE'RE RECOMMENDING IS THREE SITTING COUNCIL MEMBERS.

CORRECT.

AND STAFF WOULD ALSO BE PART STAFF SUPPORT.

WITH STAFF SUPPORT.

WE WOULD BE, UH, AND AS, AS SARAH MENTIONED, WE WOULD REALLY BE BRINGING A LOT OF IT TO THE SUBCOMMITTEE FOR IDEAS AND FEEDBACK, PARTICULARLY ON THE THEATER.

I MEAN, THAT'S, AS SARAH SAID, A LOT OF TIME WE'LL BE SPIN ON THE THEATER BECAUSE IT'S NUANCE.

UM, IT'S NOT AS SIMPLE AS JUST, I'LL USE LIT NIGHTS BECAUSE THAT'S WHAT WE'VE USED.

IT'S NOT AS SIMPLE AS EACH AT NIGHT COST X AMOUNT AND WE'RE JUST GONNA DO IT BLACK AND WHITE.

THERE'S OBVIOUSLY A LOT MORE THAT GOES INTO THAT.

AND SO THEY'LL BE COMING UP WITH THAT CRITERIA.

THAT'LL BE A LOT OF STAFF BRINGING THOSE IDEAS FORWARD AND USING SOME EXPERTISE THAT WE FIND TO KIND OF BRING THOSE IDEAS.

SO CERTAINLY IT'LL BE STAFF LIFE FROM THAT STANDPOINT.

AND I, I WOULD SUPPORT IT.

IT MAKES SENSE TO ME TO DO IT.

SO YOU'VE GOT THREE COUNCIL MEMBERS THAT ARE MORE FOCUSED ON IT, THEN I'D SUPPORT IT AS WELL.

IS IT JUST THIS ONE TIME OR IS IT EVERY YEAR? THAT'S A QUESTION FOR, SO YEAH, SO THAT'S THE NEXT QUESTION.

SO IT SOUNDS LIKE WE'RE GENERALLY IN FA IN FAVOR OF THIS.

WHAT AD HOC OR ONGOING? ONGOING ONGOING JUST COMMITTEE BRING THAT RECOMMENDATION? WE'RE FORMING A COMMITTEE.

SO WE WANT IT TO BE AN AWKWARD ONGOING IS QUESTION.

I THINK ONGOING.

ONGOING.

THAT'S TWO QUICK, TWO QUESTIONS ANSWERED.

SO THE NEXT QUESTION YOU NEED TO KNOW IS WHO? WELL, WE, WE CAN HAVE THAT, WE NEED TO DO THAT TONIGHT.

LET ME ANSWER ON DECEMBER 10TH.

SO WE'LL BRING AN ITEM FORWARD AND THEN, UM, Y'ALL CAN NOMINATE HASH OUT.

HASH OUT.

WE WANNA BE ON THERE.

I WILL SAY, AS SARAH MENTIONED, UM, THE TIME CLIENT IS SHORT BECAUSE WE WANT GET THIS OUT IN THE SPRING SO THAT THE NONPROFITS HAVE TIME TO, TO DO WHATEVER THEY NEED TO DO TO GET READY FOR THE APPLICATION.

SO IT WILL BE A FEW MEETINGS IN JANUARY, FEBRUARY THREE OR FOUR.

UM, SO WE ARE SENSITIVE TO YOUR TIME, SO WE'RE GONNA TRY TO GET TO THOSE QUICK AS WE, SO HOW DO YOU WANT US TO PROCEED FROM HERE? YOU WANT INTERESTED PARTIES TO REACH OUT TO YOU OR TO ME OR TO SARAH? THEY CAN, UH, THEY CAN REACH OUT TO ME AND I CAN, I CAN JUST SEND THAT OUT TO COUNCIL AND SAY, HERE'S PLEASE REACH OUT TO ME.

THAT'S FINE.

IT'S REALLY UP TO Y'ALL THOUGH.

YOU CAN COME UP WITH YOUR OWN PARTIES.

SO WHAT DO Y'ALL THINK? ARE YOU TALKING ABOUT ABSORBING THE LIAISONS IN EACH OF THESE INDIVIDUAL ROLES INTO A NEW COMMITTEE? NO.

NO.

YOU'VE REMAIN, REMAIN THE LIAISON.

LIAISON, WHOEVER YOU ARE.

THE LIAISONS WHO CONTINUES.

THAT DOESN'T CHANGE.

I, A QUESTION, WOULD IT MAKE SENSE THAT SAY THE LIAISON FOR WATER FOR THE ADDISON THEATER CENTER WOULD BE ON THAT COMMITTEE? THAT MAKES SENSE.

IT JUST DEPENDS.

IT'S A GOOD DOES OR DOESN'T? I THINK IT, I I'M EVER REACHING OUT TO YOU OR DAVID TO SHOW INTEREST.

BILL, ARE Y'ALL GOOD WITH THAT? AGREE.

IF YOU'RE INTERESTED.

GOOD.

YOU KNOW, THAT'S GREAT.

CHECK.

I, VERY GOOD.

ANYTHING ELSE ON MS, SIR? YEP.

SO, UH, WE ONLY HAVE 15 MINUTES.

CIRCLE PARK GONNA TAKE LONGER.

SO LET'S DO CIRCLE PARK, THE END THE MEETING.

FOUR E AND WE'LL DO ITEM FOUR C AT THE END OF THE, UH, REGULAR MEETING.

IF YOU'RE GOOD WITH THAT, WE CAN JUST HAVE STEVEN COME UP AND, OKAY.

SO NOW WE'LL MOVE ON THAT

[e. Present and discuss the Town of Addison Fiscal Year 2024 Fourth Quarter Financial Report.]

SO ITEM FOUR E IS PRESENTED.

DISCUSS THE TOWN OF ADDISON FISCAL YEAR 2024, FOURTH QUARTER FINANCIAL REPORT.

STEVEN, THANK YOU MAYOR AND COUNCIL.

STEVEN LITMAN, CHIEF FINANCIAL OFFICER.

AND THIS EVENING WE HAVE FOR YOU OUR, UH, FOURTH QUARTER FINANCIAL REPORT.

UH, SO THIS IN ENCAPSULATES ALL OF THE, UH, FISCAL YEAR 2024, UM, UH, BUDGET AND, AND, UH, RESULTS.

UH, WE'LL SAY THIS IS NOT THE AUDITED RESULTS.

SO WHEN YOU GET GET THE AUDITED RESULTS HERE IN A FEW MONTHS, THERE WILL BE SOME SLIGHT DIFFERENCES.

BUT, UH, THIS IS THE, THE MOST ACCURATE DATA THAT WE HAVE RIGHT NOW.

UH, SO GOING INTO, UH, OUR KEY REVENUE SOURCES, UH, SOME GREAT NEWS REPORT HERE.

ALL OF OUR REVENUE SOURCES, UH, EITHER HIT THEIR TARGETS OR A COUPLE THAT WERE RIGHT BELOW A HUNDRED PERCENT OR OVER 99.

SO WE HAVE A COUPLE THERE THAT ARE BETWEEN 99 AND A HUNDRED PERCENT.

AND, UH, SOME THAT JUST WENT, UH, FAR BEYOND, UH, WHAT

[01:15:01]

WE HAD BUDGETED, INCLUDING, UH, NON-PROPERTY TAXES AT, AT ABOUT 111%.

THOSE ARE OUR SALES AND MIXED BEVERAGE TAXES.

UM, YOU KNOW, OUR, OUR SERVICE AND PERMITTING AND LICENSE FEES WENT, WENT OVER BUDGET BY ABOUT 16.5%.

AND THEN OUR SPECIAL EVENT, UH, REVENUE THERE, WHICH YOU JUST HEARD A LOT ABOUT, UH, WENT OVER IT'S, UH, ORIGINAL BUDGET BY ABOUT 22%.

AND THEN GOOD NEWS ON THE EXPENDITURE SIDE, UH, WE DON'T SEE ANYTHING OVER A HUNDRED PERCENT HERE.

SO EVERYTHING IS BELOW THAT A HUNDRED, A HUNDRED PERCENT THRESHOLD.

UH, YOU KNOW, OUR LARGEST FUND, THE GENERAL FUND, WE'RE AT ABOUT 97.2% OF EXPENDITURES.

UH, SO WE WENT OVER IN REVENUE, WE WENT BELOW IN EXPENDITURES.

SO OVERALL, THAT GENERATES, UH, SOME POSITIVE RESULTS FOR US.

UH, THE HOTEL FUND VERY CLOSE TO THAT A HUNDRED PERCENT THRESHOLD, UH, 99.7%.

UM, ECONOMIC DEVELOPMENT WE'RE AT ABOUT 84.5%, UH, THROUGH THEIR, UH, OPERATING, UH, EXPENDITURE BUDGET.

UH, THE AIRPORT IS AT 90% AND THEN OUR UTILITY FUND IS AT 96.1% OF THEIR, UH, EXPENSES.

UH, SO OUR ECONOMIC INDICATORS, UM, UNEMPLOYED STARTING AT THE TOP LEFT.

UNEMPLOYMENT, UH, CONTINUES TO BE VERY LOW.

UH, YOU CAN SEE THAT, UH, NEXT TO THAT, OUR HOTEL REVENUE PER AVAILABLE ROOM, UM, HAS BEEN FAIRLY CONSISTENT.

WE'VE KIND OF GOTTEN OUT OF THE COVID DAYS WHERE THERE WAS SOME VERY LOW NUMBERS THERE.

AND, UH, NOW YOU KIND OF SEE THE CYCLICAL NATURE OF, OF THIS, AND IT TENDS TO BE FAIRLY CONSISTENT YEAR OVER YEAR.

UM, AND THEN TO THE RIGHT, YOU CAN SEE OUR OTHER HOTEL, UH, STA STATISTICS, UH, THE GREEN BAR, OUR ROOM RATE, UM, THE REVENUE PER AVAILABLE ROOM IS THE BLUE BAR.

AND THEN OCCUPANCY THERE IS THE RED LINE.

SO AGAIN, FAIRLY CONSISTENT, UH, THROUGHOUT THE, THE PERIOD, UH, THAT'S SHOWN THERE.

UH, OCCUPANCY INDICATORS, SO OFFICE OCCUPANCY, UH, IS A LITTLE OVER 81%.

UH, RETAIL OCCUPANCY JUST UNDER 96%.

UM, HOTEL OCCUPANCY WAS ABOUT 60.6% FOR THE QUARTER.

AND THEN OUR REVENUE PER AVAILABLE ROOM IS ABOUT, IS JUST UNDER $66, UH, PER AVAILABLE ROOM.

AND THEN RIGHT BELOW THERE WE GOT OUR TOW TOTAL PERMITS ISSUED IN VALUATION, FAIRLY CONSISTENT, UH, OVER THE LAST FOUR YEARS.

UH, YOU CAN SEE THE NUMBER OF PERMITS ISSUED IS 1125 FOR THE ENTIRE YEAR.

UH, THE TOTAL VALUE OF THOSE PERMITS, UM, A LITTLE OVER, UH, ABOUT A HUNDRED AND TWENTY FIVE HUNDRED THIRTY FIVE, UH, MILLION DOLLARS, UH, FOR THAT VALUATION.

UH, AND THEN OUR QUARTERLY PERMIT ACTIVITY YEAR OVER YEAR.

UH, AGAIN, YOU CAN SEE FAIRLY CONSISTENT, UH, YEAR TO YEAR.

THERE'S NOT A LOT OF, UH, CHANGE, UH, IN THE TYPES OF PERMITS AND THE AMOUNTS OF PERMITS THAT ARE BEING ISSUED TO CHAIR.

UH, ECONOMIC INDICATORS, WE HAVE OUR, UH, ECONOMIC DEVELOPMENT INCENTIVES OVER TO THE LEFT, UH, EIGHT, EIGHT AGREEMENTS.

UH, THE AMOUNT THAT WAS PAID IN FISCAL YEAR 2024, ABOUT $328,000 OF THE TOTAL, UH, AMOUNT THAT WAS BUDGETED OF $536,000.

AND THEN YOU CAN SEE OUR FOURTH QUARTER SALES TAX COMPARISON, UH, COMPARED TO CARROLLTON FARMER'S BRANCH IN RICHARDSON.

UM, YOU KNOW, WE HAD A 3% INCREASE, UH, FROM THE PRIOR FISCAL YEAR.

CARROLLTON, UH, BASICALLY FLAT FARMER'S BRANCH HAD ABOUT A 6% INCREASE WHILE RICHARDSON HAD ABOUT A 7% DECREASE, UH, AT THE SAME TIME, UH, SALES TAX COLLECTION.

SO THIS HAS THREE YEARS OF SALES TAX DATA, AND BECAUSE WE'RE IN THE LAST QUARTER, IT'S GOT THREE FULL YEARS OF SALES TAX DATA.

UH, SO BLUE BARS FISCAL YEAR 2022 GREEN BARS, FISCAL YEAR 2023.

AND THEN PURPLE IS FISCAL YEAR 2024.

I WILL NOTE HERE IN AUGUST, YOU SEE THE PURPLE BAR IS IS VERY HIGH.

WE GOT A COUPLE OF, UM, UH, REALLOCATIONS IN OUR FAVOR OF TWO BUSINESSES.

SO WE GOT, UH, ONE I BELIEVE WAS AROUND, UH, 700,000.

UM, I THINK THAT THAT WAS THE ONE THAT WAS IN AUGUST WAS SOMEWHERE BETWEEN SEVEN AND 800,000.

SO WE GOT THAT, UH, THAT WAS FOR PREVIOUS YEARS THAT WAS BEING ALLOCATED TO ANOTHER CITY AND HAD BEEN REALLOCATED TO THE TOWN.

AND THEN OVERALL, OUR SALES TAX COLLECTIONS, WE ENDED UP AT ABOUT $17.3 MILLION IN OVERALL SALES TAX COLLECTION, WHICH IS JUST UNDER 110% OF WHAT WE BUDGETED.

YOU CAN SEE HOW THAT COMPARES TO THE PRIOR FISCAL YEAR.

UH, WE ENDED AT ABOUT 16.6 MILLION.

UH, SO ABOUT 600, A LITTLE OVER $600,000, UH, MORE IN SALES TAX, UH, OVERALL.

AND THEN TO THE RIGHT OF THAT, YOU CAN SEE OUR SALES TAX BY CATEGORY.

UH, OVERALL ACCOMMODATIONS IN FOOD SERVICE, UH, TIED WITH RETAIL, BOTH AT 17%.

THOSE ARE OUR, BOTH OUR NUMBER ONE SALES TAX PRODUCERS.

UH, WE HAVE, UM, WHICH ONE IS THAT INFORMATION, UH, IN THERE, UM, AT 15% AND OTHER MAKES

[01:20:01]

UP 16%.

NONE OF THOSE, UH, INDIVIDUAL CATEGORIES MAKE UP OVER 4% THAT'S IN THERE.

BUT AGAIN, A VERY DIVERSE, UH, SALES TAX BASE THAT WE HAVE.

AND THEN GOING INTO THE GENERAL FUND, UH, OVERALL, UH, FINANCIAL STATEMENT, UH, OVERALL REVENUE FOR THE YEAR, 51.4, JUST UNDER 0.4 MILLION, UH, 105% OF OUR BUDGET.

UH, SO EXCEEDED THE BUDGET ON THE REVENUE SIDE, AND THEN AGAIN ON THE EXPENDITURE SIDE OF 97.2%.

THE EXPENDITURE SIDE'S OVER 47.4 MILLION ON THE EXPENDITURE SIDE.

SO RIGHT NOW WHERE WE SIT, UH, THE REVENUE OVER EXPENSES IS JUST UNDER $4 MILLION FOR GENERAL FUND.

AND THEN THE HOTEL FUND.

SO AGAIN, OUR REVENUE EXCEEDED THE BUDGET.

SO WE'RE AT ABOUT 107.2% REVENUE, JUST UNDER 7 MILLION TOTAL REVENUE, UH, ABOUT 6.7 MILLION IN EXPENDITURES.

SO WE HAVE POSITIVE VARIANCE THERE OF ABOUT $280,000 IN THE HOTEL FUND, WHICH WHEN YOU LOOK AT BACK WHAT WE BUDGETED, WE BUDGETED FOR A SLIGHT DRAW DOWN IN FUND BALANCE IN THE HOTEL FUND.

SO WE OUTPERFORMED WHAT WE BUDGETED BY ALMOST HALF A MILLION DOLLARS.

AND THEN OUR ECONOMIC DEVELOPMENT FUND, UM, OVERALL REVENUE IS JUST OVER, UH, THE BUDGET AT 101% EXPENSES ARE 80, JUST UNDER 85%.

UH, SO A POSITIVE VARIANCE.

AGAIN, SAME THING WITH THE HOTEL FUND.

WE BUDGETED A SLIGHT, A DRAW DOWN IN FUND BALANCE, BUT WE ACTUALLY EXCEEDED THOSE.

UM, THAT BUDGET ACTUALLY HAVE A SLIGHT INCREASE IN OUR FUND BALANCE.

AND THEN ONTO THE AIRPORT FUND, A $7.9 MILLION IS WHERE WE'RE AT ON THE REVENUE SIDE, UH, ABOUT 9% OVER WHAT WE BUDGETED.

AND THEN ON THE EXPENSE SIDE, UH, JUST UNDER $6.5 MILLION, UH, IN TOTAL EXPENSES.

UH, SO OVERALL THE AIRPORT AND PART OF THIS IS THEY HAVE SOME CASH FUNDED CAPITAL PROJECTS, WHICH HAVE ROLLED OVER INTO THE, INTO THE SUBSEQUENT FISCAL YEAR.

SO ABOUT A MILLION DOLLARS THERE.

UH, OF THAT WHICH WAS NOT SPENT ON THE CAPITAL PROJECT SIDE, WE ROLLED INTO THE NEXT FISCAL YEAR, BUT OVERALL, UH, END OF THE YEAR ABOUT $1.4 MILLION OR REVENUE EXPENSES.

AND THEN OUR UTILITY FUND, UH, 103.1% OF OUR REVENUE, SO EXCEEDED OUR REVENUE BUDGET BY LITTLE OVER 3%.

AND THEN ON THE EXPENSE SIDE, UM, ABOUT 95.6% ON THE EXPENSE SIDE.

SO, UH, JUST ON, JUST OVER 4% BELOW WHAT WE BUDGETED.

SO OVERALL, THE UTILITY FUND, UH, AS IT SITS TODAY IS ABOUT A MILLION DOLLARS OF REVENUE, NET REVENUE OVER EXPENSE.

AND THEN OUR STORM WATER FUND, UH, $2.2 MILLION IN REVENUE.

UM, AND THEN THE OPERATING EXPENSES, UH, 2.1 MILLION.

UH, SO OVERALL A CHANGE OF ABOUT, UH, $76,000 THERE ON SCHOOL FUND AND OUR HOTEL OCCUPANCY TAX COLLECTIONS.

AND AGAIN, THIS HAS BEEN VERY CONSISTENT, UM, OVER THE LAST FEW YEARS AFTER, UH, AFTER, UH, COVID, UM, SO WE BROUGHT IN ABOUT $1.2 MILLION FOR THIS QUARTER.

UH, THIS IS GENERALLY, UM, NOT ONE OF THE STRONGER QUARTERS, UH, BECAUSE IT'S DURING THE SUMMER AND THERE'S NOT AS MUCH BUSINESS TRAVELING AND THAT TYPE OF THING, WHICH IS OUR NUMBER ONE, UM, HOTEL STAYS RELATED TO BUSINESS TRAVEL, WHICH GENERALLY OCCUR IN SPRING, UM, AND FALL.

BUT YOU CAN SEE VERY CONSISTENT, VERY STRONG OVERALL HOTEL TAX, UM, AT ABOUT $1.2 MILLION.

AND THEN OUR INVESTMENT REPORT SUMMARY, SO OVERALL INTEREST REVENUE, UH, $1,180,000 FOR THE PERIOD.

UH, OUR TOTAL, UH, WEIGHTED AVERAGE YEAR YIELD TO TREE OF OUR PORTFOLIO, 3.4699999999999998%.

UM, AND ALL OF OUR INVESTMENTS WERE MADE IN ACCORDANCE WITH OUR POLICY AND THE PUBLIC FUNDS INVESTMENT ACT.

I'D BE HAPPY TO ANSWER ANY QUESTIONS.

ONE QUICK ONE.

ON SLIDE SIX AMOUNT THAT, UM, SALES TAX REVENUE IN THAT AUGUST WHERE YOU HAVE THIS BIG JUMP THERE IS, IS THAT, IS THAT DUE TO A, LIKE AN AUDIT THAT THE CONTOUR'S OFFICE DOES SOMETHING? IT IS.

SO, SO THERE WAS A, THERE WAS A BUSINESS THAT WAS PAYING TO ANOTHER JURISDICTION, SO WE UPDATED THEIR PERMIT, ALL OF THEIR SALES TAX.

SO THAT'S BASICALLY FOUR YEARS WORTH OF SALES.

THAT'S WHAT THAT WAS GIVEN TO US IN ONE MONTH.

I WONDERED HOW MUCH INFORMATION IS PROVIDED TO YOU ON, ON WHAT, WHAT THAT MAKE, WHAT'S THAT MADE UP FROM? BUT YOU SAID ONE BUSINESS THERE, THERE ARE SOME OTHER ONES IN THERE.

THERE WAS ONE REALLY ONE SIGNIFICANT ONE, ONE SIGNIFICANT.

DO YOU GET INFORMATION ON WHO, WHO THEY ARE? YES.

YOU DO.

[01:25:02]

IT'S CONFIDENTIAL INFORMATION.

DO WE GET TO KNOW WHO IT'S, IT'S CONFIDENTIAL.

YEAH, IT'S CONFIDE, SO WE CAN'T SHARE NO, NO, NO, NO.

I UNDER, I UNDERSTAND THAT.

BUT FOR YOU TO HAVE THE INFORMATION YES.

IS GOOD FOR US IN THE TOWN FOR YOU TO HAVE THE INFORMATION, SO I JUST WANTED TO MAKE SURE WE DID OKAY.

UH, ON PAGE, UH, SIX, THE GENERAL FUND OR YEAH, SLIDE SIX.

PAGE SIX.

JUST A QUICK QUESTION ON DELINQUENT TAXES.

UM, I MEAN THERE'S A, THERE'S A JUMP FROM, YOU KNOW, 23, 24.

UM, YOU KNOW, AND I'M JUST CURIOUS, IS THAT JUST ONE OR TWO OFFENDERS? IS THAT SOMETHING THAT'S GROWING? YEAH, IT'S NOT REALLY DELINQUENT TAXES.

WHAT, WHAT IT REALLY IS.

SO WE GET BASICALLY A HUNDRED PERCENT OF WHAT'S OWED TO US WHEN THE TAX IS ASSESSED, THEY PAY US, BUT THEN SOME OF THE LARGER TAX PAYERS SUE THE APPRAISAL DISTRICT.

OH, GOT IT.

SO IT'S REALLY RELATED TO LAWSUITS.

IT'S CATEGORIZED IN THAT DELINQUENT 'CAUSE IT'S HAPPENING IN A SUBSEQUENT YEAR, BUT IT'S REALLY BECAUSE OF LAWSUITS AND PROPERTY TAX AND IF THEY, THE PROPERTY OWNER IN THE APPRAISAL DISTRICT.

THAT MAKES SENSE.

AND THEN IF THEY WIN THAT, DO WE, HOW DOES THAT WORK? DO WE PAY THEM BACK OR IS IT LESS THE FOLLOWING YEAR? THE TAX OFFICE PAYS THE BACK.

UM, AND THEY BASICALLY, WE HAVE TRANSACTIONS WITH THE TAX OFFICE ALMOST EVERY DAY AND THEY NET IT OUT.

UM, SO, YOU KNOW, SOME DAYS WE HAVE A DEPOSIT, SOME DAYS IT WOULD BE A NEGATIVE AMOUNT AND THEY WOULD WAIT UNTIL WE HAVE A POSITIVE BALANCE TO DEPOSIT THIS.

AND THEN, UM, 16, JUST ONE BRIEF QUESTION ON 16.

SO A AGAIN, YOU KNOW, IF WE HELD THOSE INVESTMENTS TO MATURITY, WOULD THERE NOT BE LOSSES? THAT'S CORRECT.

THERE WILL NOT BE LOSSES.

SO OUR STRATEGY IS WE HOLD NO MATURITY, UM, YOU KNOW, THE MARKET VALUE WHEN THEY ALL MATURE WILL BE EQUAL TO OUR BOOK VALUE.

I THOUGHT SO.

I JUST WONDERED WHY THERE WAS NEGATIVES AND THAT WAS STILL SHOWING GREEN.

BUT THAT ANSWERS MY QUESTION.

CAN WE GO TO NUMBER THREE? I JUST HAVE ONE QUESTION.

IS THIS, UM, I THINK THIS WAS THE SLIDE I WAS LOOKING AT, THE HOTEL FUND, 99.69.

IS THAT THE FUND THAT PAYS FOR KABOOM TOWN? AND THAT'S CORRECT.

AND THE OTHER EVENTS? CORRECT.

SO EVEN THOUGH WE HAD LOSSES AT THOSE EVENTS, WE DIDN'T HAVE A LOSS IN THAT FUND.

SO WE HAD, WELL, SO THIS IS JUST THE EXPENDITURE SIDE, SO WE DIDN'T GO OVER THE TOTAL AMOUNT OF EXPENDITURES THAT WERE BUDGETED.

UH, BUT WE DID ALSO GO OVER ON THE REVENUE SIDE.

SO IF I GO TO THIS SLIDE RIGHT HERE, YOU CAN SEE WE BROUGHT IN AT THE TOP 107.2% OF REVENUE.

OUR EXPENDITURES ARE 97 OR 99.7%.

SO WE ACTUALLY, TOTAL OF THE FUND BROUGHT IN POSITIVE ABOUT 280,000 OVER.

SO WITH ALL THE LOSSES ON THE THREE EVENTS, WE STILL HAD A GAIN.

THAT'S CORRECT.

WHICH DOES THAT GO TO MARLON'S POINT EARLIER? THOSE INTANGIBLES, THOSE UNMEASURABLES OF LOCAL? WELL, IT'S, IT IS THE, THE MAIN DRIVER THERE IS GONNA BE THE HOTEL TAX, WHICH IS NOT INCLUDED IN THE INDIVIDUAL EVENTS.

SO THAT'S WHAT'S REALLY PROVIDING, YOU KNOW, THOSE INVESTMENT DOLLARS THAT ARE GOING INTO THOSE, UH, EVENTS.

I'M LOOKING AT SPECIAL EVENTS WITH A SPIKE 108%.

SO IS THAT, I GUESS THAT ANSWERS THOSE QUESTION THE FOR SPECIAL EVENTS? YES.

OR THE, OH, THIS IS THE EXPENSE SIDE.

UM, SO, SO YEAH, YOU CAN SEE 2.9 IN EXPENDITURES, 1.4 IN REVENUE OVER THE TOP PROCEEDS FROM SPECIAL EVENTS.

MY NEXT QUESTION FOR YOU IS ON SLIDE 14, THE BILL ANSWER BOTTOM, NOT YOU RECEIVED ONE OR MORE PAYMENTS FOR THE QUARTER.

IT'S GOT A FEW OF THE HOTELS LISTED.

THAT STANDARD OR IS THAT AN EXCEPTION? IT, IT IS.

AND THE REASON FOR, REALLY THE REASON FOR THAT IS, IS THAT, UH, THE TAXES THAT WERE DUE FOR THE MONTH OF SEPTEMBER, UM, THOSE AREN'T DUE UNTIL OCTOBER 20TH.

UM, SO IT'S EARNED IN SEPTEMBER.

IT'S NOT DUE UNTIL OCTOBER 20TH.

SO BY THE TIME THAT WE'RE PREPARING THIS REPORT, UM, THERE'S A COUPLE OF 'EM THAT HAVE NOT PAID AT THIS POINT OR THEY MAY HAVE PAID NOW, BUT THE POINT THAT WE PRODUCE THIS REPORT HAD NOT PAID.

UM, SO THAT'S WHY WE PUT THAT AS, BUT GENERALLY WHEN WE DO THIS REPORT, WE'LL SEE THAT AS THIS REPORT, USUALLY THERE'S ONE OR TWO THAT RIGHT.

HAVE NOT PAID.

SO IT'S NOT THE NORM, IT'S JUST BECAUSE THE RECORDING TIME.

THAT'S GREAT.

GOOD STUFF.

ANYTHING ELSE ON THIS? THANKS STEVEN.

RECESS TIME FOR NINE MINUTES AND THEN WE'LL BE JOININ IN THE NEXT ROOM.

THANK YOU STEVEN.

OKAY, WE'RE GOING TO, UH, DO ITEM FOUR C AT THE END OF OUR REGULAR MEETING.

SO WE'LL GO AHEAD AND, UH,

[01:30:01]

NINE MINUTES.

GOOD EVENING EVERYBODY.

IT IS SEVEN 11 AND WE WILL COME BACK TO ORDER OF THE ADDISON CITY CITY COUNCIL.

WE DO HAVE A QUORUM PRESENT THIS EVENING WITH ALL MEMBERS OF THE COUNCIL IN ATTENDANCE TONIGHT.

AND AS ALWAYS, WE'LL WE'D LIKE TO START OUR MEETINGS WITH THE PLEDGE TO BOTH OF OUR FLAGS.

IF YOU'LL PLEASE RISE AS YOU'RE ABLE.

I PLEDGE TO LEAVE TO THE FLAG OF UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE.

HONOR THE TEXAS FLAG PGI TO THE TEXAS ONE STATE UNDER GOD ONE INDIVISIBLE.

GO STRAIGHT INTO ITEM NUMBER TWO, PROCLAMATIONS AND PRESENTATIONS.

GOOD EVENING EVERYBODY.

IT'S NICE TO SEE YOU ALL.

WE'LL

[a. City Manager's Announcements ]

AND TWO A IS CITY MANAGER ANNOUNCEMENTS AND TWO B IS EMPLOYEE RECOGNITION.

DAVID GAINES.

THANK YOU MAYOR.

I HAVE A FEW ANNOUNCEMENTS FOR EVERYONE.

FIRST, ARE YOU INTERESTED IN GETTING INVOLVED IN ADDISON? APPLICATIONS FOR PLANNING AND ZONING COMMISSION OR BOARD OF ZONING ADJUSTMENT WILL BE ACCEPTED UNTIL 5:00 PM ON NOVEMBER 22ND.

THE ADDISON AIRPORT IS ALSO SEEKING VOLUNTEERS FOR ITS MASTER PLAN STEERING COMMITTEE.

THE APPLICATION DEADLINE IS NOON ON NOVEMBER 15TH.

BOTH APPLICATIONS CAN BE FOUND ON THE TOWN'S WEBSITE@ADDISONTX.GOV.

COUNSEL WILL BE CONSIDERING APPOINTMENTS FOR ALL THREE COMMITTEES AT ITS DECEMBER 10TH MEETING.

NEXT, THE ADDISON RE, THE ADDISON RESIDENT HOLIDAY EVENT.

HOLIDAY IN THE PARK RETURNS TO RETURNS TO ADDISON CIRCLE PARK ON SUNDAY, DECEMBER 1ST FROM 10:00 AM TO 1:00 PM KEEP AN EYE OUT ON YOUR MAILBOX.

HOLIDAY POSTCARDS WILL BE ARRIVING SOON.

THIS POSTCARD IS YOUR TICKET FOR A COMPLIMENTARY BREAKFAST AND A PHOTO WITH SANTA.

AND I'VE HEARD ELF MARKET IS A BIG HIT, SO COME ON OUT NEXT.

DUE TO, DUE TO THE THANKSGIVING HOLIDAY, TONIGHT'S MEETING WILL BE THE ONLY CITY COUNCIL MEETING IN NOVEMBER.

TOWN OFFICES WILL BE CLOSED FOR THE THAN FOR THANKSGIVING ON THURSDAY, NOVEMBER 28TH AND FRIDAY NOVEMBER 8TH.

PLEASE NOTE, TRASH COLLECTION WILL NOT OCCUR ON THANKSGIVING DAY.

INSTEAD IT HAS BEEN PUSHED TO THE FRIDAY AFTER THE HOLIDAY.

THOSE ARE ALL THE ANNOUNCEMENTS.

DO WE HAVE ANY EMPLOYEE RECOGNITIONS, ASHLEY PASSIONS? DO WE HAVE ANY EMPLOYEE? OKAY, THAT'S IT FOR US, MAYOR.

OKAY, VERY, VERY GOOD.

THANK YOU DAVID.

ALRIGHT,

[3. Public Comment. The City Council invites citizens to address the City Council on any matter, including items on the agenda, except public hearings that are included on the agenda. Comments related to Public Hearings will be heard when the specific hearing starts. Citizen comments are limited to three (3) minutes, unless otherwise required by law. To address the Council, please fill out a City Council Appearance Card and submit it to a staff member prior to the Public Comment item on the agenda. The Council is not permitted to take any action or discuss any item not listed on the agenda. The Council may choose to place the item on a future agenda.]

WE'LL MOVE ON TO ITEM NUMBER THREE, WHICH IS PUBLIC COMMENT.

IT'S AN OPPORTUNITY FOR FOLKS IN THE PUBLIC TO ADDRESS THE COUNCIL FOR UP TO THREE MINUTES ON ITEMS THAT ARE ON THE AGENDA OR NOT ON THE AGENDA.

AND I DO HAVE ONE COUNCIL APPEARANCE CARD TONIGHT AND, UM, WE'LL CALL ON ANY OTHERS AFTER THIS ONE.

SO I'LL CALL ON JOE BRUCE.

EVENING, JOE.

GOOD EVENING COUNSEL.

UH, THANKS, UH, FOR, UH, HAVING ME TODAY.

UM, IF YOU'LL GIVE US YOUR NAME AND ADDRESS FOR THE RECORD, PLEASE.

50.

UH, JOE BRUCE, 50 57, UM, KELLER SPRINGS ROAD, ADDISON, TEXAS.

UM, JUST WANTED TO SPEAK OUT IN SUPPORT OF, UM, THE, UH, ADDISON CIRCLE PARK VISION PLAN.

UM, I'VE BEEN PART OF THE, THE, UM, VISION COMMITTEE THAT, UH, HAD SEVERAL MEMBERS OF THE CITY AS PART OF THAT OVERSIGHT COMMITTEE FOR THE, THE VISION PLAN OF ADDISON CIRCLE PARK.

UM, I, UH, VP OF A DEVELOPMENT FOR AM LEE IN TEXAS, UH, OVERSEE ALL OF OUR DEVELOPMENTS IN TEXAS.

ON A SIDE NOTE, I WAS AN ARCHITECT 30 YEARS AGO SHOWING MY AGE, UH, AS A YOUNG ARCHITECT, WORKED ON ADDISON CIRCLE, THE ORIGINAL, UH, UH, DEVELOPMENT.

AND IT, UM, WAS A VISION PLAN THAT WAS SO WELL-RESPECTED ULI MEMBERSHIP, UH, TOURS AS A GROUNDBREAKING DEVELOPMENT AS A PART OF NEW URBANISM.

UM, ADDISON CIRCLE PARK ITSELF WAS DONE, UH, UH, AROUND THAT TIME AS WELL.

AND IT WAS A KEY COMPONENT TO COMPONENT TO THE SUCCESS OF THE PARK AND THE CITY.

UM, NOW THAT THE TIME HAS GONE ON, EVERYTHING NEEDS A LITTLE BIT OF, UH, UH, REIMAGINATION OR REFINEMENT OVER TIME.

UM, AND SO THIS IS A UNIQUE OPPORTUNITY FOR SUCH A, A JEWEL IN YOUR CITY TO REIMAGINE IT, REINVENT IT, AND REINVEST IN IT.

SO I'M HERE TO SUPPORT THE ADDISON CIRCLE, UH, PARK VISION PLAN.

THANK YOU, JOE.

IS THERE ANYBODY ELSE THAT WOULD LIKE TO ADDRESS THE COUNCIL? IF YOU SO PLEASE COME FORWARD AND IF YOU'LL GIVE US YOUR NAME AND ADDRESS FOR THE RECORD.

HI, MY NAME IS CURTIS GREEN.

I LIVE AT 1 5 8 0 0 SPECTRUM DRIVE.

I'M ALSO HERE TO SPEAK IN SUPPORT OF THE ADDISON CIRCLE PARK VISION PLAN.

I WAS ALSO ON THE, THE ADVISORY COMMITTEE OVER THE PAST YEAR

[01:35:01]

OR SO.

AND I THINK, UH, I, I SAW THE STAFF HAVE THE, I GUESS, VERY DIFFICULT JOB OF, UM, RECEIVING LOTS OF DIFFERENT CONFLICTING INPUTS AND BEING ABLE TO PUT THEM TOGETHER IN A COHESIVE DESIGN AND TRY TO, UH, PLEASE AS MANY PEOPLE AS POSSIBLE WITHOUT BREAKING THE BANK, I THINK IS A VERY DIFFICULT CHALLENGE TO DO.

AND I THINK THEY DID A REALLY GREAT JOB.

UM, UH, I ALSO JUST, I'LL KEEP IT SHORT.

I ALSO WANT TO SUPPORT THE, UM, THE PEDESTRIAN IMPROVEMENTS ON BELTLINE AND D AND T AND I ALSO SUPPORT THE, UH, THE RENTAL REGISTRATION INSPECTION.

I THINK THOSE ARE ALL GREAT THINGS AND I HOPE YOU SUPPORT THEM.

ANYBODY ELSE? HELLO, TRICIA STEWART.

1 5 7 5 5 SIEBEL IN ADDISON.

UM, MAYOR, CITY MANAGER, COUNCIL AND STAFF.

I WANTED TO THANK YOU ALL FOR YOUR MANY HOURS OF DEDICATION TO ADDISON AND THERE'S A LOT OF CHANGE HAPPENING, WHICH GIVES YOU A WHOLE LOT TO REVIEW.

SO I'LL TRY TO BE REALLY FAST, BUT THIS MEETING HAS SOMETHING ON THE AGENDA THAT'S REALLY DEAR TO MY HEART AND TO MY FAMILY.

AND SO I JUST WANTED TO SHARE WITH YOU THE BEST KEPT SECRET IN THE METROPLEX IS COMING TO ADDISON.

AND I'D LIKE TO SHARE A LITTLE BIT ABOUT THE SCHOOL BECAUSE SO MANY PEOPLE DON'T KNOW ABOUT IT.

AS OUR FOUNDER, PAM BUTLER SAID, WE'RE THE AREA'S BEST KEPT SECRET, EVEN THOUGH WE'VE BEEN AROUND FOR CLOSE TO 40 YEARS NOW.

EVEN OUR NEIGHBORS ON PROTON AND MIDWAY DIDN'T EVEN KNOW THAT WE WERE A SCHOOL NEXT DOOR.

BUT, UM, I, I JUST LIKE TO TELL MY FELLOW ADDISON RESIDENTS AS WELL THAT MAY BE LISTENING TONIGHT ABOUT WESTWOOD IN MONTESSORI.

A KEY PART OF OUR COMMUNITY ARE THE LESSONS OF GRACE AND COURTESY.

AND OUR STUDENTS LEARN HOW IMPORTANT IT'S TO BE A CONSIDERATE NEIGHBOR TO NOT ONLY LOCALLY BUT OF THE WORLD.

AND, UH, AN ENVIRONMENT IN OUR SCHOOL IS VERY DIFFERENT THAN TRADITIONAL SCHOOLS.

IT'S ABOUT CALM AND PEACE AND QUIET, WHICH IS VERY DIFFERENT THAN ME.

SO IT TOOK ME A WHILE TO GET USED TO BEING IN THERE 'CAUSE I'M VERY LOUD.

BUT, UM, EVEN TRANSITIONS, WE DON'T HAVE LOUD BELLS, LIKE TRADITIONAL SCHOOLS DROP OFF AND PICK UP ARE VERY DIFFERENT THAN OTHER SCHOOLS BECAUSE WE HAVE FAMILIES WHO COME ALL THE WAY FROM FRISCO AND UM, FLOWER MOUND.

AND SO WE HAVE A LARGE FLEXIBLE DROP OFF IN PICKUP TIME.

SO IN SUMMARY, I JUST WANTED TO SAY, I KNOW THAT CHANGE CAN BE UNCERTAIN AND I THINK THAT IT'S WONDERFUL.

WE HAVE SUCH AN AMAZING, AMAZING VISIONARY DEVELOPER WHO SAW THE VALUE OF BRINGING OUR SCHOOL TO ADDISON.

AND SO IN SUMMARY, I UNDERSTAND THAT WE'RE FACING A LOT OF CHANGES IN ALL AREAS OF OUR TOWN, BUT THE ADDITION OF THE WESTWOOD SCHOOL IS GOING TO BE ONE THAT'S GOING TO BE AN ASSET NOT JUST TO OUR COMMUNITY, BUT TWO, THE COM, THE, UH, DFW AREA BECAUSE MANY PEOPLE WORK HERE AND THEY'RE GOING TO HAVE A WONDERFUL SCHOOL CHOICE FOR THEIR FAMILIES.

TO ITEM NUMBER FOUR, WHICH IS THE CONSENT AGENDA.

THANK YOU TRICIA.

ANYBODY ELSE WHO WOULD LIKE TO ADDRESS THE COUNCIL? ALRIGHT, SEEING NONE, WE WILL CLOSE THE PUBLIC COMMENT SECTION AND WE'LL MOVE ON

[4. Consent Agenda. All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.]

AND CONSENT THIS EVENING COVERS ITEMS FOUR A THROUGH FOUR A.

IS THERE A MOTION MOVE TO APPROVE? I'LL SECOND.

AND CAN NANCY AND CHRIS FOR THE SECOND? ANY DISCUSSION? ALL IN FAVOR? AYE.

FIVE, WHICH IS PUBLIC HEARINGS.

ANY OPPOSED? ALRIGHT.

CONSENT AGENDA IS APPROVED.

MOVING ON TO ITEM NUMBER

[a. Hold a public hearing, present, discuss, and consider action on a request for a Special Use Permit (SUP) for property located at 4950 Belt Line Road, Suite 180, that is currently zoned Planned Development (PD), through Ordinance No. O01-002, to allow a restaurant with the sale of alcoholic beverages for on-premises consumption. Case 1919-SUP/4950 Belt Line Road, Suite 180 (The Office Bar). ]

FIRST ITEM IS FIVE A HOLD A PUBLIC HEARING, PRESENT, DISCUSS AND CONSIDER ACTION ON A REQUEST FOR A SPECIAL USE PERMIT, SUP FOR PROPERTY, LOCATED AT 49 50 BELTLINE ROAD, SUITE 180, THAT IS CURRENTLY ZONED PLAN DEVELOPMENT PD THROUGH ORDINANCE NUMBER OH ZERO ONE DASH 0 0 2 TO ALLOW RESTAURANT WITH THE SALE OF ALCOHOLIC BEVERAGES.

FOR ON-PREMISES CONSUMPTION CASE 1919 DASH U SLASH 49 50 BELTLINE ROAD, SUITE 180, THE OFFICE BAR, LESLIE.

GOOD EVENING.

LESLIE KNIGHT, DIRECTOR OF DEVELOPMENT AND NEIGHBORHOOD SERVICES.

UM, THIS REQUEST IS A SPECIAL USE PERMIT REQUEST, UH, FOR EXISTING SHOPPING CENTER AT 49 50 BELTLINE ROAD SPECIFIC TO SUITE 180.

UM, THIS REQUEST AS MENTIONED IS FOR A RESTAURANT WITH THE SALE OF ALCOHOL FOR ON-PREMISE CONSUMPTION.

UM, THIS PARTICULAR SITE, UH, WAS DEVELOPED IN THE 1980S WITH THE EXISTING STRUCTURES UNDER THE LOCAL RETAIL, UH, ZONING DISTRICT.

UM, IN 2001 IT WAS REZONED FROM LOCAL RETAIL TO PLAN DEVELOPMENT, WHICH IT IS STILL, UM, IN EFFECT TODAY.

UH, 0 0 1 DASH 0 0 2.

THIS DID ESTABLISH UNIQUE, UM, USE STANDARDS AS WELL AS DEVELOPMENT STANDARDS.

UM, ONE OF THEM MOST NOTABLY, UH, UNIQUE PARKING RATIOS AS WELL.

AND THEN, UM, THIS REQUEST THIS EVENING IS A SPECIAL USE PERMIT REQUEST, UH, TO EXPAND, UH, RESTAURANT OFFERINGS AT THE SITE.

SO THIS, UH, REQUEST, WHICH IS THE

[01:40:01]

OFFICE BAR, IS A, UM, FULL SERVICE RESTAURANT BAR THAT'S PROPOSING TO OFFER A VARIETY OF, UM, FOODS LIKE WINGS, SLIDERS, AND FLATBREADS AT THIS LOCATION IS, ITS FIRST OF ITS CONCEPT, UM, THEY WOULD OCCUPY AN EXISTING, UH, 1,880 SQUARE FOOT SUITE SPACE.

UH, THEY'RE PROPOSING TO PROVIDE SEATING FOR 67 INDIVIDUALS INDOORS.

THERE IS NO PROPOSED OUTDOOR SEATING.

UM, THEY ARE PROPOSING THE SALE OF ALCOHOL FOR ON-PREMISE CONSUMPTION AS WELL AS, UH, OFFERING HOOKAH.

THE PROPOSED HOURS OF OPERATION ARE 2:00 PM TO 2:00 AM SEVEN DAYS A WEEK.

UM, AN ADDITIONAL, UM, ITEM I'LL ADD ABOUT THIS SUITE, IT HAS REMAINED VACANT FOR SEVERAL YEARS.

IT FORMERLY WAS INCORPORATED WITH THE ADJACENT SUITE, WHICH IS CURRENTLY OCCUPIED BY TASTY TALES.

UM, SEVERAL YEARS AGO THIS SPACE GOT SUBDIVIDED.

UM, AND THEN THIS WAS SORT OF A SMALLER LEFTOVER SUITE THAT'S REMAINED VACANT, UM, WHILE THE ADJACENT SUITE WAS OCCUPIED BY TASTY TAIL.

SO, UM, THIS PROPOSED USE WOULD OCCUPY, UM, THE REMAINDER OF THAT SPACE.

UH, WITH THAT, THE SPACE CURRENTLY DOES NOT HAVE, UM, KITCHEN OR UM, SUFFICIENT RESTROOM FACILITY.

SO THEY WOULD HAVE TO EXPAND THAT AND ADD THEM TO THIS SUITE IN ORDER TO OPERATE A RESTAURANT FOR THE PARKING ON SITE.

AS I MENTIONED, THIS PD DOES HAVE UNIQUE PARKING RATIOS FOR RESTAURANTS, INCLUDING ONE SPACE FOR EVERY 160 SQUARE FEET FOR RESTAURANTS.

AND THEN THOSE RESTAURANTS THAT HAVE DESIGNATED VALET PARKING IS ONE SPACE PER EVERY 100 SQUARE FEET OF GROSS FLOOR AREA.

THE, UM, ONLY SITE, EXCUSE ME, THE ONLY RESTAURANT THAT ON SITE THAT CURRENTLY USES VALET PARKING, UM, EXCUSE ME, OR BUSINESS IS THE ADDISON IMPROV.

UM, SO ALL OTHER, UH, USES, WHETHER THEY BE RETAIL, PERSONAL SERVICE, RESTAURANT, ET CETERA, UM, ALIGN WITH THE OTHER PARKING RATIOS.

UM, WITH THAT, INCLUDING THE NEW PROPOSED USE, THE CENTER WOULD EXCEED THE REQUIRED PARKING BY ONE PARKING SPACE.

UM, HAVING, UH, PROVIDED 468 SPACES ON SITE.

UH, WITH THIS REQUEST, THERE ARE NO PROPOSED MODIFICATIONS TO THE, UH, FACADE OR EXTERIOR EX APPEARANCE OF THE SUITE OR, UH, THE OPEN SPACE OR LANDSCAPING.

UH, STAFF NOTIFIED ALL PROPERTY OWNERS WITHIN 200 FEET OF THE SITE, UM, AND THAT INCLUDED 14 RECIPIENTS.

WE DID NOT RECEIVE ANY RESPONSES TO THAT NOTIFICATION AND AT THE OCTOBER PLANNING AND ZONING COMMISSION MEETING, UH, APPROVAL WAS RECOMMENDED.

UNANIMOUSLY, UH, WITH THAT STAFF RECOMMENDS APPROVAL OF THE REQUEST.

THANK YOU, LESLIE.

QUESTIONS THEN ONE QUICK QUESTION, UH, WITHIN THAT PLAZA IS, ARE THEY THE EXCEPTION THAT THEY'D BE OPEN TILL 2:00 AM OR ARE THERE OTHER RESTAURANTS OPEN UNTIL 2:00 AM? NO, THERE ARE OTHER, UH, RESTAURANTS OR ESTABLISHMENTS.

SO I KNOW THE IMPROV STAYS OPEN LATE.

I DON'T RECALL IF THEIR HOURS OF OPERATION ARE MIDNIGHT OR 2:00 AM AND THEN IN ADDITION TO THAT, I KNOW THE ALLEY AS WELL IS OPEN TILL 2:00 AM.

OTHERS, OTHER QUESTIONS? I JUST HAVE A QUICK QUESTION FOR YOU ABOUT THE, THE VALET THAT, THAT, THAT IMPROV HAS.

SO WHEN A BUSINESS LIKE THAT HAS VALET, THEY TEND TO GO OUT EARLY AND THEY BLOCK OFF A NUMBER OF SPACES.

CORRECT.

IS THERE ANY CONTROL OVER THAT WHERE THEY CAN, THEY CAN BLOCK A CERTAIN NUMBER OF SPACES, CAN THEY BLOCK WHATEVER THEY WANT TO AND THEN EVERYBODY ELSE HAS TO FIGURE IT OUT? HOW DOES THAT WORK? UH, SO CURRENTLY THERE IS NOT A FORMAL VALET SERVICE PROCESS THAT WE HAVE IN PLACE, UH, WITHIN OUR TOWN ORDINANCES.

I WILL SAY THAT THIS SITE IS ONE OF THE ONLY, I DON'T WANNA SAY THE ONLY, BUT IT IS ONE OF THE ONLY SITES THAT COMES TO MIND THAT WE HAVE STANDARDS RELATED TO VALET SERVICE WITHIN THE PD.

MOST OTHER, UH, SITES, WE DO NOT HAVE ANYTHING RELATED TO THE PD.

I WILL ALSO ADD THAT WITH THE UNIFIED DEVELOPMENT CODE, WE ARE, UM, PROPOSING STANDARDS RELATED TO THE, TO VALET PARKING SO THAT WE CAN BETTER REGULATE IT BECAUSE IT CAN HAVE A SIGNIFICANT IMPACT ON THE OPERATIONS OF THE SITE.

YEAH, I WAS THINKING THE SAME THING.

SO I'M GLAD Y'ALL ARE ALREADY THINKING ABOUT THAT.

ANY OTHER QUESTIONS, COMMENTS? MARLON? OH, JUST A QUICK QUESTION.

IS THE APPLICANT HERE OR ARE THEY GONNA SPEAK? I DO NOT SEE THE APPLICANT PRESENT.

AND, AND, UH, YOU MIGHT BE ABLE TO ANSWER THIS AS FAR AS THEIR MENU.

DO WE KNOW WHAT KIND OF MENU, UH, WHAT KIND OF FOOD THEY MIGHT OFFER? YEAH, SO THE MENU THAT THEY, UH, SUBMITTED TO STAFF PROVIDED, UH, I'M GONNA SAY TRADITIONAL BAR FOOD, SO WINGS, SLIDERS, FLATBREADS, LIKE DIPS, KIND OF VARIOUS APPETIZERS.

ALRIGHT, VERY GOOD.

UH, THIS IS A, UH, A PUBLIC HEARING.

IF THERE'S ANYBODY THAT WOULD LIKE TO ADDRESS THE COUNCIL ON THIS ITEM, PLEASE COME FORWARD

[01:45:01]

AT THIS TIME.

SEEING NONE, I'LL CLOSE THE PUBLIC HEARING AND ASK FOR A MOTION.

A MOTION TO APPROVE FIVE A.

ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.

B, HOLD A PUBLIC HEARING PRESENT, DISCUSS AND CONSIDER ACTION ON A REQUEST FOR A SPECIAL USE PERMIT, SUP UH, AMENDMENT TO ALLOW MODIFICATIONS TO THE DEVELOPMENT PLANS FOR A NEW PRIVATE SCHOOL AND TO ALLOW TEMPORARY STRUCTURES TO SERVE AS A STORM SHELTER ON A PORTION OF AN 8.67 ACRE PROPERTY LOCATED SOUTH OF PROTON DRIVE AND APPROXIMATELY 600 FEET WEST OF MIDWAY ROAD.

BE OPPOSED.

ALL RIGHT.

ITEM FIVE A IS APPROVED.

ITEM ITEM FIVE

[b. Hold a public hearing, present, discuss, and consider action on a request for a Special Use Permit (SUP) Amendment to allow modifications to the development plans for a new private school and to allow temporary structures to serve as a storm shelter on a portion of an 8.67± acre property located south of Proton Drive and approximately 600 feet west of Midway Road (14295 Midway Road), that is currently zoned Planned Development (PD), through Ordinance No. 625. Case 1924-SUP/14295 Midway Road (Westwood Montessori Amendment). ]

1 4 2 9 5 MIDWAY ROAD THAT IS CURRENTLY ZONED PLAN DEVELOPMENT PD THROUGH ORDINANCE NUMBER 6 25 CASE, 1924 DASH UH, DASH U SLASH 1 4 2 9 5 MIDWAY ROAD.

WESTWOOD MONTESSORI AMENDMENT, LESLIE LESLIE KNIGHT, DIRECTOR OF DEVELOPMENT AND NEIGHBORHOOD SERVICES.

UM, THIS REQUEST, UH, BEFORE YOU IS A REQUEST FOR A SPECIAL USE PERMIT AMENDMENT FOR THE WESTWOOD MONTESSORI SCHOOL.

THIS, UH, PREVIOUSLY WAS APPROVED BY CITY COUNCIL ON APRIL 9TH, UM, FOR THE ORIGINAL SPECIAL USE PERMIT.

AND, UM, AS WE'RE MO AS WE'VE MOVED, UH, WITH THE APPLICANT THROUGH THE DEVELOPMENT PROCESS, UM, THE NEED FOR AN AMENDMENT HAS, UM, UH, CAME UP THROUGH THIS PROCESS.

SO THAT IS, UH, WHAT WE'RE HERE TO DISCUSS THIS EVENING.

UM, THIS PARTICULAR SITE WAS ZONED, UH, RES RESIDENTIAL.

INITIALLY IT WAS REZONED TO PLAN DEVELOPMENT IN 1980, AND THAT'S THE ORIGINAL PD THAT STILL EXISTS TODAY.

ORDINANCE NUMBER 6 25.

UM, AND THEN IN 2009 THERE WAS AN AMENDMENT TO ESTABLISH SPECIFIC PARKING RATIOS FOR HOTEL AND OFFICE USES.

AND THEN, UH, AS I MENTIONED ON APRIL 9TH OF THIS YEAR, A SPECIAL USE PERMIT WAS APPROVED TO CONVERT ONE OF THE EXISTING OFFICE BUILDINGS THAT EXIST TODAY AT MIDWAY ATRIUMS INTO A PRIVATE SCHOOL.

THERE WAS ALSO ASSOCIATED A SITE IMPROVEMENTS AS WELL AS THE ADDITION OF A SECOND BUILDING RELATED TO THE SCHOOL, WHICH, UH, IS PICTURED HERE IN THIS RENDERING TO SERVE AS THE GYMNASIUM AS WELL AS THE PERMANENT STORM STRUCTURE FOR THE SITE.

UM, THIS AMENDMENT TONIGHT, UH, PROVIDES SOME MINOR MODIFICATIONS TO THE DEVELOPMENT PLANS AND ALSO INCLUDES A REQUEST TO ALLOW THREE TEMPORARY STORM SHELTER STRUCTURES, UM, AS THEY MOVE THROUGH THE PHASING OF CONSTRUCTION OF THIS PARTICULAR PROJECT.

SO A COUPLE THINGS I'LL NOTE, UM, THAT ARE MODIFIED, UH, IN THIS AMENDMENT ARE, ARE BOLDED, EXCUSE ME, UM, IN THIS PLAN.

BUT GENERALLY, UM, MANY OF THE, UM, MOST OF THE INFORMATION RELATED TO THE SCHOOL BUILDING ITSELF OR THE CONVERSION OF THE, OF THE OFFICE BUILDING, UH, REMAINS CONSISTENT.

THAT IS ACTUALLY UNDER CONSTRUCTION RIGHT NOW.

UM, AND I BELIEVE THAT THEY'RE ON TRACK TO FINISH THAT CONVERSION OF THAT BUILDING IN JANUARY OF 2025 SPECIFICALLY.

UM, HOWEVER, UH, SOME OF THE OTHER THINGS THAT HAVE CHANGED INCLUDES THE STUDENT DROP OFF AND PICKUP AREA, THE SECURITY FENCING AROUND THE PLAYGROUND, AND THE ADDITION OF THREE TEMPORARY STORM SHELTERS, WHICH, UH, ARE ANTICIPATED TO BE REMOVED ONCE THE GYMNASIUM IS COMPLETE.

THE FLOOR PLAN OF THE SCHOOL, UM, ONCE AGAIN, THEY'RE OCCUPYING THE EXISTING STRUCTURE.

IT'S A LITTLE OVER 95,000 SQUARE FEET.

THERE'S FOUR STORIES.

UM, THESE STUDENTS ARE GENERALLY SUBDIVIDED BY GRADE, OR EXCUSE ME, BY LIKE AGE BY FLOOR.

UM, THERE WILL BE, UH, VARIOUS INTERIOR PROGRAMMING INCLUDING CLASSES, OFFICE, UH, RESTROOMS AND SO FORTH.

THE SCHOOL DOES NOT PROVIDE MEALS ON SITE, SO THERE ARE NO, UH, KITCHEN FACILITIES.

THEY ALSO DON'T, UH, DO ANY SORT OF LABS OR LIKE SHOPS.

SO THERE'S NOT, UM, NECESSARILY ANY ADDITIONAL REQUIREMENTS FROM A FIRE BUILDING CODE PERSPECTIVE FOR THOSE ACTIVITIES.

UH, THE PRIMARY ENTRANCE OF THE BUILDING WILL BE ON THE WEST FACADE, UM, WHICH IS ON THE TOP OF THE SCREEN IN THIS, UM, THIS PLAN VIEW FOR THE GYMNASIUM.

THE FLOOR PLAN IS REMAINING AS IT WAS INITIALLY APPROVED.

IT'S A LITTLE UNDER 11,000 SQUARE FEET, INCLUDES A COURT, LOCKER ROOMS, RESTROOM FACILITIES, BLEACHERS, AND SO FORTH.

UM, IT WILL ALSO SERVE AS THE PERMANENT STORM SHELTER.

UM, AS I MENTIONED PREVIOUSLY, THE PHASING OF THE CONSTRUCTION CREATE SOME CODE COMPLIANCE ISSUES.

SO IN ORDER TO RECEIVE A CERTIFICATE OF OCCUPANCY UNDER BUILDING CODE, A SCHOOL IS REQUIRED TO PROVIDE A STORM SHELTER.

SO AS IT EXISTS TODAY WITHOUT THE TEMPORARY STORM STRUCTURES, UM, THE SCHOOL WOULD NOT BE ABLE TO OCCUPY AND OPERATE THEIR SCHOOL ON THIS SITE UNTIL THE GYMNASIUM AND STORM SHELTER IS COMPLETE.

UM, WITH THE INTRODUCTION OF THREE TEMPORARY PORTABLE

[01:50:01]

STORM STRUCTURES, THEY WOULD BE ABLE TO UTILIZE THE, UM, SCHOOL BUILDING, UM, DURING THE REMAINING CONSTRUCTION OF THE GYMNASIUM BUILDING.

THE PROPOSED TEMPORARY STORM STRUCTURES, UM, IS, UH, WHAT YOU SEE ON YOUR SCREEN, THEY'RE TO CALLED TORNADO LOCK, UH, WOULD INCLUDE THREE 10 BY 40 FOOT STRUCTURES.

THEY'RE EIGHT FEET TALL AND THEY WOULD OCCUPY 21 SPACES ON THE SITE.

THEY WOULD BE LOCATED ON THE EAST PROPERTY LINE, UM, WHICH IS THE COMMON PROPERTY LINE BETWEEN, UH, THIS, THE MIDWAY ATRIUM SITE AND THE FORMER CROWN PLAZA HOTEL.

UM, THESE DO, UH, MEET THE REQUIREMENTS FOR A STORM SHELTER UNDER THE BUILDING CODE, SPECIFICALLY THE ICC 500 CODE, WHICH IS WHERE THIS, UH, STIPULATION IS LOCATED.

UM, THESE TEMPORARY STRUCTURES ARE ANTICIPATED TO BE LOCATED OR THEY WOULD BE REQUIRED TO BE ON SITE FOR THE DURATION, UM, UNTIL THE COMPLETION OF THE GYMNASIUM, WHICH IS ANTICIPATED FOR NINE MONTHS.

UM, SO ON THIS PARTICULAR, UM, SITE PLAN, YOU CAN SEE THE PROPOSED STORM SHELTERS LOCATED AT THE BOTTOM OF THE PLAN, UM, ON THE SCREEN OR THE EAST SIDE OF THE THE SITE.

SO FOR THE PARKING ON SITE.

UH, ONE OF THE MODIFICATIONS INCLUDES THE DROP OFF AND PICKUP LANE.

UH, THEY RELOCATED THE DROP OFF AND PICKUP LANE, WHICH WAS ABLE TO EXPAND THEIR PROPOSED PLAYGROUND AREA AND ALSO PRESERVE SIX ADDITIONAL TREES ON SITE.

HOWEVER, THIS DID REDUCE THEIR PARKING BY 14 PARKING SPACES.

STAFF DID REEVALUATE THE PARKING DEMAND AND, UM, FELT THAT THEY COULD STILL BE, THE PARKING DEMAND COULD STILL BE ACCOMMODATED ON SITE WITH THE PROPOSED PARKING.

UM, THE PARKING DEMAND BASED UPON THE TRAFFIC IMPACT ANALYSIS WAS ABOUT 70 SPACES, OR IT WAS 70 SPACES.

UM, AND THE PROPOSED PARKING, EVEN WITH THE 14 SPACE DECREASE, IS STILL 132.

UM, HOWEVER, I WILL ALSO NOTE THAT THERE'S, THE TEMPORARY STORM SHELTERS WILL TEMPORARILY OCCUPY SOME OF THOSE PARKING SPACES AND THEY WILL, UM, DURING THAT CONSTRUCTION PHASE ONLY HAVE 111 ON SITE.

FOR THE TREE REMOVAL.

AS I MENTIONED, THEY WERE ABLE TO PRESERVE SIX ADDITIONAL TREES ON SITE.

UM, THIS IS BENEFICIAL FOR SEVERAL REASONS, AS IT WILL PROVIDE, UM, THE, THESE ARE MUCH LARGER TREES, SO THEY'RE ABLE TO PROVIDE MORE SCREENING TO THE ADJACENT RESIDENTIAL NEIGHBORHOOD.

UM, AND THEN, UM, SORRY.

IN ADDITION TO THAT, IT WILL ALSO DECREASE THEIR REQUIRED TREE MITIGATION FEE, UH, TO JUST UNDER $20,000 AS WELL.

THE TOTAL OPEN SPACE, UM, STILL EXCEEDS WHAT IS CURRENTLY THERE TODAY, UH, WITH PROPOSED CONDITION OF 19%.

UM, THEY'RE ABLE TO PRESERVE MI MUCH OF THAT EXISTING OPEN SPACE ON THE EAST SIDE OF THE BUILDING AND PRESERVE THAT FOR, UM, PROPOSED PLAYGROUND AREA.

THE PROPOSED, UM, FACADE IMPROVEMENTS ARE VERY MINOR TO THE OFFICE BUILDING.

UM, THERE ARE NO PROPOSED MODIFICATIONS RELATED TO THAT.

UH, ADDITIONALLY THERE ARE NO PROPOSED MODIFICATIONS TO THE FACADE OF THE GYMNASIUM STRUCTURE AS WELL.

JUST REVIEWING THE TRAFFIC IMPACT ANALYSIS, WHICH HAS NOT CHANGED, UM, THIS PROPOSED USE DOES ACTUALLY DECREASE BASED UPON THE TOTAL TRAFFIC GENERATION OF A VERY SUCCESSFUL AND OCCUPIED OFFICE BUILDING.

UM, QUITE SIGNIFICANTLY, EVEN WHEN THINKING ABOUT THE FUTURE PROJECTED STUDENT POPULATION, UH, WITH A MAXIMUM OF 385 STUDENTS AND THERE WERE NO TRAFFIC MEASURE MITIGATION MEASURES PROPOSED OR RECOMMENDED WITHIN THE TRAFFIC IMPACT ANALYSIS.

UM, REVIEWING THE TRAFFIC MANAGEMENT PLAN, THIS WOULD NOT CHANGE THE OVERALL MANAGEMENT PLAN.

UH, THERE WOULD STILL ENTER IN ON THE, UM, WESTERN MOST, EXCUSE ME, THE EASTERN MOST DRIVE ON PROTON, UM, NAVIGATE SOUTH AND AROUND THE SIDE OF THE BUILDING AND HEAD NORTH DROPPING OFF STUDENTS ON THE WEST SIDE OF THE BUILDING.

STAFF DID NOTIFY ALL PROPERTY OWNERS WITHIN 200 FEET OF THE SITE, AND THAT INCLUDED 109 RECIPIENTS.

AND WE HAVE NOT RECEIVED ANY RESPONSES, UH, TO THAT NOTICE.

AND, UH, THE PLANNING AND ZONING COMMISSION UNANIMOUSLY RECOMMENDED APPROVAL OF THIS REQUEST.

UH, AT THE OCTOBER MEETING.

UM, STAFF DOES RECOMMEND APPROVAL OF THIS REQUEST, UH, WITH THE FOLLOWING CONDITIONS.

UM, EXCUSE ME, THESE ARE ALL, UH, EXCUSE ME.

THE FIRST TWO ARE VARIATIONS CARRIED FORWARD FROM THE ORIGINAL SPECIAL USE PERMIT, INCLUDING A PHOTOMETRIC PLAN TO ENSURE THAT LIGHTING OR GLARE IS NOT CREATED FOR THE ADJACENT RESIDENTIAL PROPERTY.

UM, AND THEN THE PERIMETER

[01:55:01]

PLAYGROUND FENCING SHALL BE SIX TO EIGHT FEET AND THE PLANNING ZONING COMMISSION AND STAFF AGREES THAT IT SHOULD NOT BE CONSTRUCTED OF CHAIN OR WOOD.

HOWEVER, THE SCHOOL IS STILL EVALUATING WHAT MATERIAL WOULD BE BEST.

UM, AND THEY HAVE NOT DETERMINED A FINAL MATERIAL YET AT THIS TIME.

AND LASTLY THAT THE TEMPORARY STORM STRUCTURES WILL, THE APPROVAL OF THOSE WILL EXPIRE IN 18 MONTHS OR 30 DAYS AFTER THE CERTIFICATE OF OCCUPANCY HAS BEEN ISSUED FOR THE GYMNASIUM, WHICHEVER COMES FIRST, UH, THE APPLICANT IS PRESENT AND I'D ALSO BE HAPPY TO TAKE ANY QUESTIONS.

QUESTIONS FOR LESLIE MARTIN, I'VE GOT TWO QUESTIONS FOR LESLIE IF I COULD.

UM, SO IT LOOKS LIKE ON THE STORM SHELTERS, IT LOOKS LIKE THEY'RE GONNA BE POSITIONED ON, ON WHAT MIGHT APPEAR TO BE THE OLD CROWN PLAZA PARKING.

IS THAT, AM I LOOKING AT THAT CORRECTLY OR? SO IT IS STILL WITHIN THE PROPERTY BOUNDARY OF MIDWAY ATRIUMS. THE SITE IS ACTUALLY QUITE UNIQUE IN THAT THE ACCESS EASEMENT TO ACCESS THOSE PARKING SPACES IS 100% ON THE CROWN PLAZA SITE.

HOWEVER, THE PARKING ITSELF IS ACTUALLY LEASED AND YOU COULD SAY OCCUPIED BY THE SCHOOL.

UM, AND SO I REMEMBER THE LAST TIME WE DISCUSSED THIS, WE WERE TALK, WE ADDED A TREE, UM, ON, IS THAT, IS THAT STILL PART OF THE PLAN? I DIDN'T SEE IT AS PART, AS PART OF THE CONDITIONS, YES.

THAT TREE IS STILL PROPOSED.

UM, IT WAS SO THAT THAT WAS A CONDITION YOU ADDED AND WE HAD THEM UPDATE THE PLAN OKAY.

TO REFLECT THAT.

SO IT'S NOT A SPECIFIC CONDITION, BUT THE PLAN DOES REFLECT OUR THAT CONDITION THAT YOU HAD REQUESTED.

THANK YOU, NANCY.

AND BACK ON SLIDE 14, WHEN YOU'RE TALKING ABOUT TRAFFIC MANAGEMENT PLAN.

MM-HMM, , JUST FOR CLARIFICATION, ON THE VEHICLE STACKING, YOU SHOW, UM, 38 VEHICLES, IS THAT AN INCREASE OR WHAT FROM THE PREVIOUS PLAN? THAT IS A DECREASE.

SO WITH THE MODIFICATION OF THE, UM, STACKING LANE, IT DID SHORTEN THE OVERALL STACKING OKAY.

BY AROUND 12 TO 14 FEET.

SO THEY SAY THAT, UH, WHEN YOU'RE CONSIDERING STACKING, YOU NEED TO CONSIDER 20 FEET FOR A VEHICLE.

SO IT DIDN'T COMPLETELY REDUCE AN ENTIRE VEHICLE WIDTH, BUT IT DID SHORTEN IT EVER SO SLIGHTLY, 12 TO 14 FEET.

SO IT DID TECHNICALLY REDUCE IT FROM 39 VEHICLES TO 38.

THANK YOU CHRIS.

UH, AND THANKS LESLIE FOR THE PRESENTATION.

UH, TWO QUESTIONS.

SO, UM, WILL THE STORM SHELTERS BE SHELTERED FROM THE STREET? WILL YOU BE ABLE TO SEE THEM OR WILL SOME OF THAT LANDSCAPE COVER THEM UP? SO THEY ARE, THEY WILL STILL BE VISIBLE FROM THE STREET.

UM, THEY WILL BE NOT AS, THEY WILL NOT BE VISIBLE FROM MIDWAY ROAD.

UM, THEY WILL BE VISIBLE FROM PROTON WHEN YOU'RE DRIVING DOWN.

I WILL SAY THAT IT'S PROBABLY ONE OF THE, UM, THIS SITE WAS VERY CHALLENGING WHEN WE WERE LOOKING AT WHERE TO PUT THEM BECAUSE WE DIDN'T WANNA PUT THEM ON THE WEST SIDE OF THE BUILDING IMMEDIATELY ADJACENT TO THE RESIDENTIAL, UM, EXCUSE ME, THE RESIDENTIAL, UH, PROPERTIES.

WE ALSO DIDN'T WANNA PUT THEM DIRECTLY ALONG PROTON ROAD.

UM, AND THE REALLY BENEFICIAL THING ABOUT HAVING THEM ON THE, THE EAST SIDE IS THERE IS A FAIRLY SIGNIFICANT TREE CANOPY THAT'S ALONG THE EAST SIDE OF THE BUILDING AND IT DOES PROVIDE SOME SCREENING.

UM, I DON'T WANNA DECEIVE YOU THOUGH.

THEY'RE, THEY'RE RED STORM SHELTERS, SO IT'S HARD TO MISS THEM REGARDLESS OF HOW MUCH SCREENING IS PROVIDED.

BUT IT SOUNDS LIKE SOME THOUGHT WAS PUT INTO THAT AND THAT MIGHT BE JUST THE BEST PLACE FOR THEM.

AND THEN YES, TO BE EVALUATED THOROUGHLY ON WHERE TO PUT THEM.

I CAN SEE THAT.

WANNA TO, UM, REVIEW INFORMATION THAT HAD ALREADY BEEN COVERED.

AND THEN MY SECOND QUESTION HAS TO DO WITH SLIDE 14.

AND YOU KNOW, MAYBE THIS IS A QUESTION FOR THE APPLICANT, BUT HAVING, YOU KNOW, BEEN RESPONSIBLE FOR PICKING UP MY KIDS IN A CARPOOL, I KNOW HOW CHAOTIC THAT COULD BE.

SO I JUST WANNA KNOW HOW MUCH THOUGHT WE REALLY GAVE TO THIS.

I MEAN, K THROUGH 12, 289 STUDENTS, WE CAN ONLY QUEUE 30, 38.

AND I MEAN, IF, IF PEOPLE ARE ENTERING THROUGH THE EAST SIDE, THAT MEANS THEY'RE GONNA BE, THEY KNOW OBVIOUSLY IN THE RIGHT HAND LANE HAVING TO TURN ACROSS TRAFFIC AND THEN YOU'RE EXITING ACROSS TRAFFIC.

I JUST, HOW MUCH THOUGHT WAS PUT INTO THAT? HOW DO WE FEEL ABOUT ONLY 38 BECAUSE LIKE, PROTON IS SO IMPORTANT TO ALL OF OUR NEIGHBORHOODS AND IF, IF, IF WE GET CARS STACKING ON PROTON, THAT THAT COULD BE AN ISSUE.

SO I JUST WAS HOPING WE COULD TALK THAT THROUGH.

YEAH, OF COURSE.

I APOLOGIZE.

I DIDN'T GO TOO MUCH IN DEPTH ON THAT.

I DIDN'T

[02:00:01]

SO THAT, SO A COUPLE OF THINGS THAT I DIDN'T COVER SPECIFICALLY IS THE, THE SCHOOL HAS STRATEGICALLY STAGGERED PICKUP AND DROP OFF TIMES, SO THEY'RE NOT ALL AT THE SAME TIME.

UM, AND SO THE, IT'S THERE, THERE'S KIND OF ONE GROUP AT 7 45, ANOTHER GROUP AT EIGHT 15, AND THEN IN THE AFTERNOON THREE 15 AND THREE 30 DROP OFF.

SO YOU DON'T HAVE AN INFLUX OF, YOU KNOW, THE ENTIRE STUDENT POPULATION AT ONE TIME.

IN ADDITION TO THAT, UM, WHEN THE TIA ACTUALLY OBSERVED THE EXISTING SCHOOL, 'CAUSE THE, UH, SCHOOL CURRENTLY EXISTS IN FARMER'S BRANCH, UH, WHICH WHERE THEY'RE STILL OPERATING AND THEY ACTUALLY HAVE TWO CAMPUSES AND UPPER SCHOOL AND A LOWER SCHOOL.

SO THE TIA OBSERVED REAL TIME TRAFFIC COUNTS.

IT WASN'T JUST THEORETICAL, UM, DATA THAT THEY WERE LOOKING AT.

AND THIS IS MORE THAN DOUBLE OF WHAT THEY CURRENTLY EXPERIENCE AT THEIR CURRENT LOCATION.

SO WE, THE TIA KIND OF EXTRAPOLATED THAT AND LOOKED AT WHAT THE MAXIMUM STUDENT POPULATION IS AND THE TO WHEN YOU THINK ABOUT THAT, AND I BELIEVE THEY PUT THAT OUT AT A 10 YEAR SPAN.

THEY HOPED TO BE AT THAT MAXIMUM STUDENT POPULATION OF 3 85.

UM, THEY WERE STILL MEETING WHAT THEY ANTICIPATED FOR THE VEHICLE STACKING.

UM, AND THEY EXCEEDED IT.

SO THEY'RE STILL PROVIDING MORE STACKING ON SITE, UM, ADDITION.

ADDITIONALLY, ONE THING I DIDN'T MENTION IS THE WEST ACCESS POINT ON PROTON ON THE SITE IS A RIGHT OUT ONLY.

SO WE'RE ALSO, THAT'S SOMETHING THAT WAS INCLUDED IN THE ORIGINAL SUP AS WELL TO LIMIT TRAFFIC FROM TRYING TO NAVIGATE BACK THROUGH THE NEIGHBORHOOD TO POTENTIALLY SAVE ON TIME OR, YOU KNOW, ADD TO THAT CUT THROUGH TRAFFIC.

ANYTHING ELSE, CHRIS? NO, THANK YOU.

UH, YEAH, THANKS FOR ASKING THAT QUESTION BOTH ABOUT THE, UH, THE PARKING, BECAUSE I, I HAD THE SAME QUESTION AND I, AND I THOUGHT I REMEMBERED SOMETHING ABOUT STACKING OR THE, THE STAGGERED SCHEDULE FROM, UH, FROM PREVIOUS.

SO, UH, THANKS FOR THAT REMINDER.

THAT'S VERY HELPFUL.

UM, OKAY.

ANYTHING ELSE? JUST A QUESTION ABOUT THE TOTAL STUDENT BODY.

DID YOU SAY IT'S 3 85 OR THAT'S THE MAX? IT CAN BE.

SO THAT IS THE MAXIMUM ANTICIPATED.

SO THEY ARE ANTICIPATING OVER A 10 YEAR PERIOD.

UM, THE STUDENT POPULATION TODAY OR CURRENT THAT WAS, UM, CONSIDERED IS 2 89.

HOW MANY PEOPLE FIT IN THESE STORAGE UNITS? SO EACH STORAGE UNIT.

UM, SO THE, THE POPULATION OF ALL THREE OF THOSE IS 399.

THEY, UH, YOU'RE GONNA MAKE ME DO MATH ON THE SPOT, BUT THAT'S A HUNDRED AND THAT'S OKAY.

AS LONG AS IT'S MORE THAN THEY HAVE IT.

HUNDRED 20 SOMETHING EACH.

, THAT WAS MY QUESTION.

THANK YOU HOWARD.

ANYTHING ELSE? ALRIGHT, UH, THIS IS A PUBLIC HEARING.

UH, ANYBODY THAT WOULD LIKE TO ADDRESS THE COUNCIL ON THIS ITEM CAN COME FORWARD AT THIS TIME.

AND TRISHA HAD A, A CARD WITH YOUR NAME ON IT FOR THIS ITEM.

I ASSUME YOU SAID WHAT YOU WANTED TO SAY EARLIER.

I CAN SAY SOMETHING.

OH, YOU DON'T HAVE TO .

I JUST WANNA MENTION BECAUSE I KNOW THAT I, YOU CAN WAIT TILL YOU GET UP HERE TO, YEAH.

I JUST WANTED TO SAY I DROVE PAST GREEN, UH, GREENHILL TODAY AND I KNOW YOU'RE CONCERNED BECAUSE I SEE THE CAR LINE.

I'VE SAT IN THAT CAR LINE BEFORE TO HELP OUT PEOPLE.

OUR SCHOOL IS NOT LIKE THAT.

WE HAVE MANY OF OUR PARENTS COME AT MANY DIFFERENT TIMES.

IT IS, WE HAVE SOME STUDENTS WHO STAY AFTER SCHOOL UNTIL THEIR PARENTS CAN PICK THEM UP UNTIL SIX O'CLOCK.

SO WE DON'T HAVE THAT CRAZY LONG LINE.

AND I EVEN SAID DURING PLANNING AND ZONING, I WOULD BE MORE THAN HAPPY TO DON A, UM, TRAFFIC VEST.

AND I WILL COME OUT AND I'M SERIOUS.

YOU GUYS KNOW ME.

I WILL COME OUT AND I WILL DIRECT TRAFFIC.

SO YOU ALL JUST CALL ME ANYTIME.

THERE'S PROBLEM.

I WILL BE OUT THERE.

I WILL BE DIRECTING TRAFFIC.

SO, THANK YOU.

CAN YOU STOP AND ADD FRANK SCHOOL? I CAN .

TRICIA.

I'M NOT SURE THE POLICE CHIEF WILL APPRECIATE THE, UH, TRAFFIC DIRECTION THOUGH.

HE'S RIGHT OUTSIDE THERE.

UH, ANYBODY ELSE WHO WOULD LIKE TO ADDRESS THE COUNCIL ON THIS ITEM? SEEING NO OTHERS? I'LL CLOSE THE PUBLIC HEARING TO ENTERTAIN A MOTION.

I'LL MAKE A MOTION TO APPROVE FIVE BI SECOND.

THANK YOU DAN AND CHRIS FOR THE SECOND.

UH, ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.

C HOLD A PUBLIC HEARING PRESENT, DISCUSS AND CONSIDER ACTION ON AN ORDINANCE OF THE TOWN OF ADDISON.

ANY OPPOSED? ALL RIGHT.

ITEM FIVE B IS APPROVED.

ITEM FIVE

[c. Hold a public hearing, present, discuss, and consider action on an Ordinance of the Town of Addison amending the Code of Ordinances by repealing Chapter 34 Article VIII "Landlord-Tenant Affairs"; creating a new Chapter 22 Article X "Establishing Regulations for Residential Rental Properties.]

AMENDING THE CODE OF ORDINANCES BY REPEALING CHAPTER 34.

ARTICLE 13, LANDLORD TENANT AFFAIRS, CREATING A NEW CHAPTER 22, ARTICLE 10, ESTABLISHING

[02:05:01]

REGULATIONS FOR RESIDENTIAL RENTAL PROPERTIES.

LESLIE LESLIE KNIGHT, DIRECTOR OF DEVELOPMENT NEIGHBORHOOD SERVICES.

UM, THIS, UH, PRESENTATION IS TO CONSIDER THE ADOPTION OF AN ORDINANCE TO CREATE A RENTAL AND LODGING REGISTRATION AND INSPECTION PROGRAM, UH, INTENDED TO PROMOTE HEALTHY AND SAFE, UH, CONDITIONS IN ALL OF OUR RENTAL, RENTAL AND LODGING ESTABLISHMENTS WITHIN ADDISON.

UM, THIS DOES FOLLOW TWO PREVIOUS WORK SESSIONS THAT STAFF HAD WITH THE CITY COUNCIL IN AUGUST AND SEPTEMBER EARLIER THIS YEAR.

THE OBJECTIVES OF THIS PROGRAM, UM, ARE PRIMARILY TO MAINTAIN, MAINTAIN A HEALTHY HOUSING STOCK FOR OUR RESIDENTS, AS WELL AS ENSURING HEALTH AND HEALTHY AND SAFE, UH, LIVING CONDITIONS, BOTH FOR OUR VISITORS AND OUR RESIDENTS.

UM, WORK WITH AND ENGAGE WITH OUR RENTAL AND HOTEL MOTEL OWNERS, HOPEFULLY TO ACHIEVE VOLUNTARY COMPLIANCE AS WELL AS ELIMINATE ANY SUBSTANDARD CONDITIONS, UM, IN OUR RENTAL STOCK AND BUILD RELATIONSHIPS WITH OUR, NOT ONLY OUR RENTAL COMMUNITY, BUT ALSO PROPERTY MANAGERS AND PROPERTY OWNERS OF THOSE ESTABLISHMENTS.

SOME KEY COMPONENTS THAT ARE OUTLINED WITHIN THE ORDINANCE ITSELF INCLUDES, UM, OUTLINING THE REGISTRATION REQUIREMENTS, ESTABLISHING THE AUTHORITY FOR INSPECTIONS AND OUTLINING THE NOTIFICATION PROCESS, UM, WHICH IS PARTICULARLY, PARTICULARLY IMPORTANT FOR THOSE, UH, THAT MAY BE OCCUPIED, AS WELL AS, UH, IDENTIFY MINIMUM ACCEPTABLE STANDARDS FOR THOSE, UM, UH, WHETHER THEY'RE, UM, UNITS OR, UM, MULTIFAMILY OR SINGLE FAMILY OR HOTEL MOTEL UNITS.

AS WELL AS, UM, IT REFERENCES THE REGISTRATION FEES, WHICH, UH, WILL BE CONSIDERED IN A LATER ITEM TO NON TONIGHT'S AGENDA, WHICH ARE TO BE LOCATED IN THE MASTER FEE SCHEDULE AND ALSO DEFINES VIOLATION PROCESSES AND POSSIBLE PENALTIES FOR VIOLATING, UM, THIS ORDINANCE AS WELL.

UH, SO GOING THROUGH THE ORDINANCE, UM, GOING THROUGH SEVERAL OF THOSE COMPONENTS THERE, THE REGISTRATION PROCESS, IT DOES REQUIRE ALL RENTAL PROPERTIES AS WELL AS HOTEL AND MOTELS TO, UH, REGISTER THEIR, THEIR, UM, BUSINESS OR THEIR RENTAL PROPERTY WITH THE TOWN OF ADDISON.

UM, THEY ARE REQUIRED TO SUBMIT COMPLETE APPLICATIONS AND PROVIDE, UH, ACCURATE INFORMATION.

AND IT DOES OUTLINE THAT THE DIRECTOR OF DEVELOPMENT NEIGHBORHOOD SERVICES DOES HAVE THE AUTHORITY TO DENY, SUSPEND, OR REVOKE VARIOUS, EXCUSE ME, REGISTRATION BASED UPON VARIOUS CONDITIONS.

AND THAT COULD, IS COULD INCLUDE, UM, PROVIDING FALSE INFORMATION, NOT, UM, ADHERING TO THE REQUIREMENTS OR, UM, SIMILAR INSTANCES REGARDING THE INSPECTIONS.

I MENTIONED THAT IT DOES, UM, PROVIDE, UH, OR ALLOW THAT STAFF PROVIDE INSPECTIONS FOR ALL RENTAL PROPERTIES.

SO CURRENTLY, UH, WE CAN PROVIDE EXTERIOR INSPECTIONS AND ANYTHING WE CAN SEE FROM THE PUBLIC RIGHT OF WAY OR BASED UPON COMPLAINT.

UM, WITH THIS ORDINANCE, WE WILL BE ABLE TO PROVIDE BOTH, UM, ONSITE INTERIOR AND EXTERIOR INSPECTIONS AND BE MORE THOROUGH.

UM, ONE EXCEPTION THAT IT IS OUTLINED IN THE ORDINANCE IS AN EXCEPTION FOR MULTIFAMILY AND HOTEL MOTELS THAT ARE BUILT WITHIN THE LAST FIVE YEARS THAT EXEMPTS THEM FROM THE INTERIOR INSPECTION ONLY.

THAT DOES NOT EXEMPT THEM FROM EXTERIOR INSPECTIONS.

ADDITIONALLY, UH, WE CAN, UM, AT ANY TIME INSPECT ANY PROPERTY UPON COMPLAINT.

THERE IS, THIS ORDINANCE DOES NOT LIMIT THAT.

UM, ADDITIONALLY, I MENTIONED THAT STAFF, UH, DOES REQUIRE STAFF TO PROVIDE NOTICE, UH, TO, UH, AT LEAST 14 DAY NOTICE FOR ALL INTERIOR INSPECTIONS, UM, OCCUPIED OR NOT.

UM, THE INSPECTIONS CAN BE PROACTIVE OR COMPLAINT, UH, DRIVEN AND ARE NOT LIMITED TO CON UH, ROUTINE INSPECTIONS AS I MENTIONED.

UM, IT ALSO, UH, IS UNLAWFUL FOR PROPERTY OWNERS TO PREVENT INSPECTIONS OR FALSIFY RECORDS.

SO TOUCHING ON THE MINIMUM STANDARDS, UH, THIS ORDINANCE PRIMARILY RELIES ON OUR, UM, FIRE BUILDING PROPERTY MAINTENANCE CODES THAT WERE ADOPTED EARLIER THIS YEAR IN APRIL, UM, TO SET FORTH MINIMUM LIVING STANDARDS OR, UM, STANDARDS RELATED TO HOTEL MOTEL ESTABLISHMENTS.

UM, IT ALSO PROVIDES, UM, OTHER MINIMUM STANDARDS RELATED TO THE PROPERTY THAT'S MORE TARGETED TOWARDS, UM, SINGLE FAMILY.

HOWEVER, IT COULD BE APPLICABLE TO OTHER PROPERTIES AS WELL.

SO THINGS THAT ARE SPECIFICALLY MENTIONED IN HERE IS YOU CAN'T HAVE JUNK VEHICLES OR, UM, OTHER NUISANCES ON THE PROPERTY, WHICH ARE, UM, COULD BE VIOLATIONS OF OTHER CITY CODES AS WELL.

AS I MENTIONED, THE, UM, THIS ORDINANCE SET FORTH SETS FORTH THAT THE, UM, REGISTRATION FEES ASSOCIATED WITH THIS ARE WITHIN THE MASTER FEE SCHEDULE, UH, WHICH WILL, UM,

[02:10:01]

BE PRESENTED LATER TONIGHT.

UH, WHAT WAS DISCUSSED AT PREVIOUS WORK SESSIONS INCLUDED THE FOLLOWING FEES, INCLUDING $115 REGISTRATION FEE FOR SINGLE FAMILY PROPERTIES PER YEAR.

A MULTI-FAMILY FEE OF $25 PER UNIT, UH, PER YEAR.

A HOTEL MOTEL FEE OF, UH, $40, UH, PER UNIT PER YEAR.

AND THEN A EXISTING REINSPECTION FEE, WHICH INCLUDES $75 FOR THE FIRST INSPECTION AND $125 FOR ANY SUBSEQUENT INSPECTIONS.

AND THEN MOVING ON TO IMPLEMENTATION, UH, WHAT IS CURRENTLY ANTICIPATED IS THIS WOULD BE AN ANNUAL REGISTRATION, WHICH WOULD, UM, START, OR EXCUSE ME, EXPIRE DECEMBER 31ST OF EVERY YEAR.

AND THE RENEWAL WOULD BEGIN ON JANUARY 1ST.

UM, IT IS THE INTENT OF THE ORDINANCE THAT, UH, REGISTRATION MUST OCCUR BY MARCH 1ST.

SO THOSE PROPERTY OWNERS HAVE TWO MONTHS TO REGISTER AND BECOME COMPLIANT WITH THE REGISTRATION COMPONENT OF THIS ORDINANCE.

AND THEN INSPECTIONS MAY OCCUR ONCE REGISTRATION HAS BEEN COMPLETED AND FEES HAVE BEEN PAID RELATED TO THESE BUSINESSES.

UM, STAFF WILL, UH, THEN INSPECT THEM BASED UPON A PRIORITY LIST BASED UPON COMPLAINTS, CALLS FOR SERVICE AND AGE OF THE, UM, STRUCTURE ITSELF.

ADDITIONALLY, UM, THERE ARE VIOLATIONS, UM, OUTLINED FOR PENALTIES, EXCUSE ME, PROVISIONS OF THESE ORDINANCES.

AND, UM, AN INDIVIDUAL, UM, PROPERTY OWNER MAY BE FINED UP TO $2,000 PER DAY PER OFFENSE.

EACH VI EACH DAY THE VIOLATION EXISTS.

THE INTENT IS THAT, UM, THIS ORDINANCE WOULD BE ADOPTED THIS EVENING UPON, UH, FIRST READING AND THE PROPOSED EFFECTIVE DATE AS MENTIONED WOULD BE JANUARY 1ST, 2025.

UM, ADMINISTRATION RECOMMENDS APPROVAL OF THIS ORDINANCE AND I'D BE HAPPY TO TAKE ANY QUESTIONS.

QUESTIONS, CHRIS? JUST, JUST ONE.

I MEAN WE, WE'VE, WE'VE TALKED THIS THING THROUGH MULTIPLE TIMES, BUT JUST SOMETHING JUST POPPED IN MY HEAD.

THE REGISTRATION PROCESS.

THE DEADLINE IS MARCH 31ST.

MARCH 1ST, MARCH 1ST.

SO WHAT, WHAT IS THAT GONNA LOOK LIKE? UM, ARE WE GOING TO INVOICE ALL OF OUR RENTERS MULTIFAMILY PROPERTIES OR ARE WE GONNA EXPECT THEM TO REACH OUT TO US AND SAY, HEY, I SEE THAT YOU'RE, YOU KNOW, GOING TO INSPECT, UM, WHAT IS THAT? WHAT IS THAT GONNA LOOK LIKE? YEAH, SO FOR, UM, IF APPROVED THIS EVENING, UH, WE HAVE OUR WORK CUT OUT FOR US TO ENGAGE WITH AND NOTIFY ALL THE, UM, DIFFERENT ESTABLISHMENTS AND GET THE WORD OUT, UM, ABOUT THIS PROGRAM.

AND WE HOPE TO, UH, HIT THE GROUND RUNNING WITH THAT AND HAVE THAT KIND GENERALLY COMPLETED BY THE END OF THE MONTH.

WE DON'T WANT TO SPRING THIS ON ONE JANUARY 1ST.

UM, SO ONCE AGAIN, THE INTENT, UM, FROM AN INTERNAL STANDPOINT ON GETTING THE WORD OUT WOULD BE TO HAVE, HAVE THE WORD OUT BY BEGINNING OF DECEMBER.

SO MOST, UM, BUSINESSES HAVE ABOUT THREE MONTHS BETWEEN DECEMBER, DECEMBER 1ST AND MARCH 1ST TO KIND OF WORK WHETHER THIS WORK THIS INTO THEIR BUDGET OR WORK THIS INTO THEIR PROCESS.

UM, I'LL ALSO ADD THAT WHILE, UM, THIS PROGRAM SET FOR SETS FORTH STANDARDS, UM, WE WANT TO ACHIEVE VOLUNTARY COMPLIANCE.

SO IT'S, IT'S OUR JOB TO WORK WITH OUR PROPERTY OWNERS AND IF THEY'RE WILLING TO WORK WITH US, THAT'S, THAT'S WHAT WE'RE HERE TO DO.

AND HOW WILL WE KNOW, LIKE HOW WILL WE KNOW WHO THE SINGLE FAMILY OWNERS ARE? YES, THAT COULD BE RENTING.

SO, UM, THERE ARE A COUPLE OF METHODS THAT WE CAN USE TO, UM, DECIPHER OWNER OCCUPANCY AS WELL AS YOU CAN, YOU KNOW, SEARCH VARIOUS SITES AND LOOK FOR RENTAL PROPERTIES.

UM, SO THERE WAS GONNA HAVE TO BE A COUPLE, SOME PROCESSES OF VETTING OUT PROPERTY TO SEE WHAT WHAT APPLIES.

UM, AND THERE ARE ALSO PROVISIONS OF, UM, IT'S VERY POSSIBLE THAT WE COULD APPROACH AN INDIVIDUAL AND, AND SAY, I, I, YOU KNOW, I BELIEVE YOU QUALIFY FOR THIS PROGRAM.

AND IF THEY CAN, THEY CAN RESPOND.

NO, NO, NO, WE DO NOT.

AND WE WILL THEN EVALUATE THAT INFORMATION WHEN WE RECEIVE IT.

NANCY, UH, YES, I HAD QUESTIONS ALONG THOSE SAME LINES, BUT, UM, IN ADDITION TO THAT, ARE YOUR, YOUR PLANS THEN SAY THAT FOLLOWING YEAR FOR RENEWAL, WILL YOU BE SENDING OUT NOTICES MM-HMM.

TO THESE OWNERS THAT THEY NEED TO RENEW? AND WILL, WILL ANY OF THIS PROCESS AS FAR AS REGISTRATION AND PAYMENT BE, UM, ONLINE? YES.

SO THE INTENT IS THE ENTIRE PROCESS WILL BE DIGITAL.

UM, OBVIOUSLY WE WILL DO SOME TARGETED NOTIFICATION VIA, YOU KNOW, MAILERS AND, AND SO FORTH.

BUT THE REGISTRATION PROGRAM WILL BE FULLY ONLINE.

WE'LL USE OUR PERMIT, OUR ONLINE PERMITTING SOFTWARE THROUGH THE CITIZEN SELF-SERVICE.

UM, SO IT'LL BE VERY SIMILAR TO HOW WE USE BUSINESS OR BUSINESS REGISTRATION, UM, FROM THE ECONOMIC

[02:15:01]

DEVELOPMENT SIDE.

UM, BUT AN INDIVIDUAL OR BUSINESS, UH, WHERE THE, THE PROPERTY OWNER CAN GO ON AND REGISTER THEIR BUSINESS THROUGH THAT SYSTEM, IT WILL THEN, BECAUSE WE HAVE A HARD DATE, IT'S AN ANNUAL REGISTRATION, WE CAN SET THE SYSTEM TO NOTIFY EVERYONE, UM, AND SEND REMINDERS.

I BELIEVE YOU CAN ACTUALLY SET IT AS FAR OUT AS, UM, SIX MONTHS.

SO WE CAN DO LIKE A SIX MONTH, UH, THREE MONTH AND SO FORTH REMINDER OF NOTIFICATION THAT THE RENEWAL IS UPCOMING.

THE NICE THING IS ONCE WE GET THIS PROGRAM OFF THE GROUND, UM, WE WILL HAVE THAT INFORMATION IN OUR DATABASE SO THAT WE CAN SEND THOSE RENEWALS.

UM, OBVIOUSLY STARTING OUT WE'RE GOING TO HAVE TO DO A LOT OF THE, THE MANUAL LEG WORK TO GET IT UP AND GOING.

OKAY, THANK YOU VERY MUCH, HOWARD.

THIS IS JUST SEMANTICS, BUT MOST, MOST OF THESE SAY STAFF RECOMMENDS APPROVAL.

THIS SAYS ADMINISTRATION RECOMMENDS APPROVAL.

IS THERE A DIFFERENCE? NOT IN THIS CONTEXT, NO.

AND THEN MY OTHER QUESTION IS, UM, AT FIRST I WAS CONCERNED ABOUT THE COSTS MM-HMM.

AND THEN I BECAME CONCERNED ABOUT SAFETY ISSUES FROM SOMETHING THAT CHRIS BROUGHT UP.

BUT IT SEEMS TO ME, I DON'T KNOW IF THIS IS A QUESTION, CAN WE COME UP WITH A PROGRAM THAT JUST ADDRESSES THE PROBLEM AREAS IN TOWN INSTEAD OF A, A PRO A PROGRAM THAT ADDRESSES EVERY RENTAL? SEEMS LIKE WE'RE, WE'RE THE CURE IS WORSE THAN THE DISEASE, I GUESS IS WHAT I'M TRYING TO SAY.

AND, UH, WE DO HAVE A, A RESIDENT IN THERE HERE WHO WROTE A LETTER ASKING IF A HOME IS OWNED BY A TRUST AND THEN YOU LIVE IN THE HOME, IS THAT A RENTAL? IS THAT, I MEAN, DOES THAT COME UNDER THIS PROGRAM? I, I'D LIKE CLARIFICATION ON THAT ISSUE TOO.

ADD THOSE TO THE FRIDAY REPORT AND SO FORTH.

UM, SO ALL THE, AN OWNER IS, IN THIS SENSE, IS DEFINED BY ANYONE WHO HAS LEGAL OR OR PHYSICAL OWNERSHIP OF A PROPERTY.

UM, SO THERE'S A LOT OF DIFFERENT WAYS THAT AN INDIVIDUAL COULD OWN A PROPERTY, WHETHER IT'S THROUGH, UM, A TRUST OR A CORPORATION OR AN LLC.

UM, AND IF THEY HAVE, IF THEY ARE AN AUTHORIZED AGENT OR A BENEFICIARY OF THAT, UM, THEY WOULD LEGALLY BE CONSIDERED AN OWNER.

UM, FROM MY INTERPRETATION, UM, I WOULD JUST, ON THAT SPECIFIC CONSUMER MENTIONED THE SPECIFIC EMAIL, AS WE SAID IN THE RESPONSE TO THAT EMAIL, WE WOULD NOT TREAT THAT AS EVER RETURN.

SORRY.

AND YOUR OTHER QUESTION, I APOLOGIZE, UM, WAS RELATED TO A SAFETY CONCERN, UM, ABOUT THE INTERIOR INSPECTIONS THAT WAS DISCUSSED AT ONE OF THE WORK SESSIONS.

UM, AND I DIDN'T MENTION IN MY PRESENTATION, BUT WE HAVE, UM, BODY CAMS ALREADY IN OUR OFFICE READY.

THEY WERE WORKING ON DEPLOYING THEM TODAY.

SO THAT'S SOMETHING THAT WE, UM, ALREADY TOOK YOUR FEEDBACK ON AND WE'RE, WE'RE GEARING UP TO IMPLEMENT THAT WITH THIS PROGRAM AS WELL.

UM, AND THEN YOUR OTHER QUESTION WAS TARGETING, UM, AREAS THAT MAY, THIS MAY BE MORE APPLICABLE TO.

UM, THAT'S SOMETHING THAT IS A LITTLE BIT CHALLENGING TO DO BECAUSE YOU DON'T ALWAYS KNOW WHERE THE PROBLEM AREAS ARE UNTIL THEY BECOME A PROBLEM AND THEY BECOME A NOTICEABLE PROBLEM.

UM, SO I WOULD SAY WE RECEIVE COMPLAINTS ACROSS THE BOARD, UM, REGARDLESS OF OF AGE OF PROPERTIES.

UM, SO I THINK IT'S IMPORTANT THAT WE DEPLOY THIS ON A WIDESPREAD SCALE AND MAINTAIN ACROSS THE BOARD.

YOU'LL SEE, UM, AS I MENTIONED THE ORDINANCE, WE DO PROVIDE SOME EXCEPTIONS FOR INTERIOR INSPECTIONS.

REALLY GETTING AT THAT.

THE INTENT IS THAT IF YOU'VE, IF WE'VE JUST DID A FINAL INSPECTION THROUGH THE CONSTRUCTION PROCESS, UM, THE INTENT IS THAT IT SHOULD BE IN GOOD CONDITION FOR FIVE YEARS, HOPEFULLY.

AND IF NOT, WE'LL GET YOU IN YEAR SIX AND GET YOU BACK UP TO STANDARD.

SIR, I HAD NOT THOUGHT ABOUT THIS QUESTION BEFORE, BUT SINCE THIS IS A NEW PROGRAM AND WE EXPECT TO MAYBE DO SOME COURSE CORRECTION AND CHANGES AS AS WE GO ALONG, WHAT KIND OF REPORTING BACK TO COUNCIL WOULD WE BE ABLE TO SEE RESULTS OR STATUS OR, YOU KNOW, RECOMMENDED CHANGES AT WHAT POINT? QUARTERLY, SIX MONTHS NEXT YEAR? SO I THINK, UM, WE'D BE HAPPY TO BRING FORWARD, UM, MAYBE A MID-YEAR UPDATE TO YOU ALL.

I THINK, UM, FROM JUST LOOKING AT IT NOW, AND THAT CAN CHANGE WHEN WE GET IN THE MIDST OF IT, BUT PROBABLY A YEAR END SUMMARY WOULD BE MOST BENEFICIAL.

'CAUSE WE CAN SEE, UM, KIND OF HOLISTICALLY HOW MANY PROPERTIES DID WE GET INTO COMPLIANCE, HOW MANY VIOLATIONS DID WE ACTUALLY IDENTIFY? AND REALLY GET A FEEL FOR THE PROGRAM TO MAKE SURE THAT FROM A STAFFING CAPACITY THAT WE CAN HANDLE THE, UM, THIS PROGRAM AND MAKE SURE THAT WE'RE ON TRACK TO FULFILL THE INTENT.

SO, BUT WE WOULD BE HAPPY TO, UH, TO WORK WITH CITY MANAGER'S OFFICE AND BRING, BRING BACK, UM, UPDATES AND WE CAN ALSO

[02:20:01]

THAT SOUNDS GOOD.

SOUNDS GOOD.

I THINK IT'S A, A GREAT, I WOULD JUST, I THINK IT'S A GREAT SUGGESTION AND YEAH, ALONG THE WAY WE CAN CERTAINLY GIVE INTER, YOU KNOW, UPDATES ALONG THE WAY IN THE FRIDAY REPORT, GIVE COUNCIL, HERE'S HOW IT'S GOING.

BUT I THINK PROBABLY A MID-YEAR UPDATE AND THEN CERTAINLY AN ANNUAL RECAP OF WHERE WE ARE AS WE HEAD IN THE NEXT YEAR IS A GREAT, GREAT IDEA.

I LIKE THAT.

AND I HAVE ONE QUESTION FOR YOU, LESLIE.

SO, UM, REGARDING THE, UH, THE FACT THAT THE INSPECTION CAN BE PROACTIVE OR COMPLAINT DRIVEN, AND I KNOW A COMMON FRUSTRATION, UH, WITH TENANTS IS THAT THEY HAVE A SITUATION THAT'S VERY NOT UNACCEPTABLE TO THEM, BUT THEY DON'T KNOW WHAT TO DO.

THEY THINK THEIR ONLY OUTLET IS TO TALK TO THE LANDLORD WHO'S NOT COOPERATIVE.

DO YOU INTEND TO HAVE A PROCESS TO INFORM THEM WHAT THE, WHAT A COMPLAINT PROCESS MIGHT LOOK LIKE? YEAH, SO, UM, THIS, WHILE THIS PROGRAM AT ITS, UH, FACE VALUE LOOKS VERY ENFORCEMENT HEAVY, UH, WE REALLY WANNA FOCUS ON ENGAGEMENT BECAUSE THAT IS, TO, TO YOUR POINT, THAT'S EXACTLY WHAT'S HAPPENING A LOT OF TIMES.

UH, SO WE WOULD LOVE TO DO, UM, ONE OF THE, UM, KEY UNDER THE KEY FOCUS AREAS.

ONE OF THE, I BELIEVE THERE, IT'S CALLED THE STRATEGIC INITIATIVES, IS TO DO SEMI-ANNUAL, UM, ENGAGEMENT WITH MULTIFAMILY.

AND THAT'S SOMETHING WE'VE ALREADY BEGAN CONVERSATIONS WITH, WITH THE MARKETING TEAM ON HOW, WHEN DO WE START THAT, HOW DO WE GET THAT STARTED? AND WE'RE ALREADY HOPING TO START THAT AT THE BEGINNING OF THE YEAR.

UM, AND SO THAT IN ITSELF, BUT ALSO DOING TARGETED OUTREACH TO SPECIFIC MULTIFAMILY, WHETHER THAT'S, YOU KNOW, SETTING UP IN THE LOBBY, UM, AND WE MAYBE WE, UM, CAN OFFER SOME PAMPHLETS OR JUST KIND OF A, A MEET AND GREET EVENT SO THAT WE CAN MAKE SURE THAT WE'RE SHARING THAT WITH THEM, UM, AND GETTING THE WORD OUT ABOUT THE FIX IT APP AND OTHER RESOURCES THAT THEY CAN USE.

AND, UH, I THINK THAT'S A GREAT IDEA.

AND ALSO JUST MAKE SURE, JUST YOU, YOU MIGHT NOT HAVE A PLAN FOR IT ALREADY BECAUSE WE'RE A LITTLE WAYS OUT, BUT, UH, YOU KNOW, THE FOLKS THAT LIVE IN A SINGLE FAMILY HOMES MM-HMM.

, UH, IF WE CAN FIND A WAY TO COMMUNICATE THE SAME THING TO THEM AS WELL, THAT WOULD BE GREAT.

YES, WE ARE, WE ARE WORKING TO HAVE, UM, A BIG NEIGHBORHOOD SERVICES PRESENCE AT ALL OF OUR TOWN EVENTS LIKE HOLIDAY IN THE PARK AND, UM, NATIONAL NIGHT OUT AND SO FORTH TO, TO HELP ENGAGE WITH THEM AS WELL.

GREAT.

UH, SEEING NO OTHER LIGHTS ON, THIS IS A PUBLIC HEARING, SO, UH, ANYBODY THAT WOULD LIKE TO ADDRESS THE COUNSEL ON THIS ITEM, UH, CAN DO SO.

AND I HAVE TWO, UH, COUNSEL APPEARANCE CARDS AND I'LL FIRST CALL ON PHYLLIS SILVER.

AND IF YOU'LL GIVE US YOUR NAME AND ADDRESS FOR THE RECORD.

YOU KNOW THE DRILL.

THIS IS PHYLLIS SILVER AND I'M 1 5 7 2 0 ARTIST WAY RIGHT HERE IN ADDISON CIRCLE.

AND REGARDING THIS ORDINANCE TO ESTABLISH REGULATIONS FOR RESIDENTIAL PROPERTIES, I AM IN FAVOR OF THE REVISED ORDINANCE AND NEW NEIGHBORHOOD SERVICES TEAM.

I RECOMMEND THAT YOU APPROVE THIS MEASURE.

APARTMENT DWELLERS NEED ASSISTANCE IN RESOLVING MAINTENANCE ISSUES SUCH AS ELEVATORS NOT WORKING FOR SIX MONTHS OR LONGER, AND HEALTH ISSUES SUCH AS DOG POOP OUTSIDE THE APARTMENT BUILDINGS.

WHEN YOU REPEAL A CHAPTER, IN THIS CASE YOU'RE REPEALING CHAPTER 34, MAKE SURE YOU LOOK AT WHEREVER, WHERE ELSE IT EXISTS IN OTHER ORDINANCES IN THE TOWN IN PARTICULAR.

THANK YOU PHYLLIS.

AND NEXT I'LL CALL ON JIMMY NEIMAN.

I'M THAT GUY, UM, .

MY NAME IS JIMMY NEIMAN 1 4 9 2 1 BELLBROOK DRIVE.

UH, YOU, YOU SAW MY EMAIL ON FRIDAY AND YOU ALSO PROBABLY SAW THE, THE 10 QUESTIONS I HAD EARLIER.

I GOT A REALLY NICE, UH, RESPONSE FROM, FROM DAVID THIS, THIS AFTERNOON.

AND, AND, AND THE GIST WAS THE STAFF IS GONNA USE THEIR REASONABLE JUDGMENT AND, AND, AND I WAS OKAY WITH THAT RELATIVE TO OWNERSHIP AND, AND WHETHER IT APPLIES AND ALL OF THAT.

THAT MADE SENSE TO ME.

THE ONE THING I AM CONCERNED ABOUT, AS YOU KNOW, IT'S DIVIDED INTO TWO SECTIONS.

DIVISION ONE, SINGLE FAMILY AND DUPLEX AND DIVISION TWO, WHICH IS MULTIFAMILY AND HOTELS AND MOTELS.

DIVISION TWO, YOU CAN APPEAL TO THE BOARD OF ADJUSTMENTS.

THE APPEAL FOR SINGLE FAMILY, HOMEOWNERS AND DUPLEX OWNERS IS TO THE CITY MANAGER.

AND HIS JUDGMENT IS FINAL.

AND WHILE I UNDERSTAND DAVID AND I RESPECT YOUR JUDGMENT, I'M NOT SURE WHO THE NEXT CITY MANAGER MIGHT BE.

SO I WOULD RECOMMEND THAT THE FINAL APPEAL BE TO THE BOARD OF ADJUSTMENTS OR BOARD OF APPEALS, DEPENDING ON HOW YOU LOOK AT IT AS WELL, EVEN FOR SINGLE FAMILY RESIDENCIES.

I, I THINK THAT'S MORE IN KEEPING WITH THE SPIRIT OF WHAT WE'RE TRYING TO ACCOMPLISH.

I'M IN, IN FULL FAVOR OF THIS ORDINANCE 'CAUSE I THINK IT'S IMPORTANT TO KEEP RENTAL PROPERTIES SO LONG AS THEY'RE TRULY RENTAL PROPERTIES SAFE AS SINGLE FAMILY HOMES, REGARDLESS OF WHETHER THEY'RE RENTAL PROPERTIES SAFE AS WELL.

THE OTHER THING YOU MIGHT WANNA LOOK AT, SO IS

[02:25:01]

IT EXISTS IN THE PROPERTY MAN MAINTENANCE CODE THAT YOU ADOPTED IN APRIL, UH, ABOUT THE APPEALS PROCESS.

IT SPECIFICALLY REPRESENTED, UH, REFERENCES CHAPTER 34, WHICH IS NO LONGER TO EXIST IF YOU PASS THIS ORDINANCE.

SO THAT'S SOMETHING I THINK THAT YOU MIGHT NEED TO RECONCILE.

MM-HMM, .

UM, THE OTHER THING IS IIUI USED TO OWN A TOWN HOME THAT I RENTED.

IT WAS IT, IT WAS AN OWNER.

THE REST OF THE ONE REST OF THE TOWN HOMES IN THAT BUILDING WERE OWNER OCCUPIED, BUT I HAD ONE THAT I RENTED.

I DON'T THINK THIS ORDINANCE APPLIES TO THAT.

YOU MIGHT WANT TO, I I THINK YOU INTENDED TO, BUT I DON'T THINK IT DOES.

UH, TOWN HOMES IS DEFINED IN DIVISION ONE, BUT IT'S NEVER USED ANYWHERE.

SO I JUST, YOU MAY, AS YOU TWEAK THIS OVER TIME, TAKE A LOOK AT THAT.

AND THE FINAL THING IS, I'M NOT SURE WHY THE MAXIMUM PENALTY FOR THIS IS $2,000 A DAY PER PER OFFENSE, BUT THE SHORT TERM RENTAL PEN PENALTY IS ONLY $500.

I'M NOT SURE WHY THERE'S A DIFFERENCE THERE, BUT THAT'S ALL I HAVE TO SAY.

I APPRECIATE YOU LISTENING.

THANK YOU JIMMY.

ALRIGHT, IS THERE ANYBODY ELSE WHO WOULD LIKE TO ADDRESS THE COUNCIL ON THIS ITEM? ALRIGHT, WE'RE SEEING NONE.

I WILL CLOSE THE PUBLIC HEARING AND ENTERTAIN A MOTION.

MAYOR, I'D LIKE TO MAKE A MOTION TO APPROVE MARLIN REAL QUICK.

UM, JUST TO POINT OUT, SO STAFF DID, UH, RECOMMEND THAT THIS HAS AN EFFECTIVE DATE OF JANUARY 1ST.

THE ORDINANCE IN YOUR PACKET SAYS IT'S EFFECTIVE IMMEDIATELY UPON PASSAGE.

SO IF YOU COULD AMEND YOUR MOTION TO BE EFFECTIVE JANUARY 1ST, MAYOR, I'D LIKE TO REMAKE THAT MOTION AND, UM, UH, AND MOVE TO APPROVE EFFECTIVE JANUARY 1ST.

IS THAT THE DATE? CORRECT? CORRECT.

2025.

THANK YOU, MARLON.

SECOND, SECOND FROM NANCY.

ANY OTHER DISCUSSION? ALL IN FAVOR? I DO HAVE A, UH, JUST A QUESTION REALLY QUICK.

UM, I THINK ONE POINT THAT WAS BROUGHT UP, UM, THE APPEAL PROCESS TO THE CITY MANAGER RATHER THAN THE BOARD OF ADJUSTMENTS.

WHAT WAS THE THOUGHT THERE? WHO ARE YOU ASKING? UH, OUR CITY MANAGER LESLIE CAN ANSWER IT.

OH, LESLIE, OKAY.

ORDINANCE, UM, IF APPROVED WITH A CONDITION THAT ALLOWS A CITY MANAGER TO MAKE A DETERMINATION.

SO, UH, I BELIEVE THE, THE INTENT IS, IS THAT, UM, THE, UM, MULTIFAMILY OR LIKE A LARGER HOTEL ESTABLISHMENT IS A, UM, A MUCH, I'M GONNA SAY A LARGER CASE AND FEWER, POTENTIALLY FEWER INSTANCES BECAUSE WE HAVE LESS OF THEM GENERALLY WHILE OUR SINGLE FAMILY HOME, LIKE THE UNIT POPULATION OF SINGLE FAMILY HOMES IS PRETTY SIGNIFICANT.

SO IF THERE WAS, UM, POTENTIALLY A, I'M GONNA SAY A RUSH OF APPEALS PROCESSES, WE COULD HAVE BZA AGENDAS THAT WERE VERY SIGNIFICANT IN TERMS OF APPEALS PROCESS AND REALISTICALLY THE, THE APPEALS PROCESS WOULD BE AS MENTIONED, VERY REASONABLE.

SO WE WOULD LOOK AT THE, LOOK AT THE FACTS AND, AND UNDERSTAND WHAT NEEDED TO BE DONE, WHETHER IT APPLIED OR DID NOT APPLY, WHICH ARE GENERALLY MORE CLEAR CUT AND STRAIGHTFORWARD IN A SINGLE FAMILY HOME AS OPPOSED TO POTENTIALLY A LARGE, UM, HOTEL MOTEL THAT HAS, YOU KNOW, 400 PLUS ROOMS OR A LARGE MULTIFAMILY ESTABLISHMENT.

SO IN, IN THAT PROCESS, IF, IF A PROPERTY OWNER WASN'T HAPPY WITH THE CITY MANAGER'S DECISION, WOULD THERE BE ANY WAY TO APPEAL THAT TO THE LARGER BOARD GROUP OF CITIZENS? I DON'T BELIEVE AS DRAFTED, NO.

I'D BE IN FAVOR OF JUST TAKING EVERYTHING TO THE BOARD OF THE OUR BCA, OTHER THAN THE CONGESTION OF POTENTIAL CONGESTIONS OF BCA, WOULD THERE BE ANY OTHER DRAWBACKS? ANYBODY? I, I DON'T BELIEVE SO.

SORRY.

I WAS THINKING .

THAT'S OKAY.

I, I WOULD PRESUME WHEN, I MEAN IF YOU WERE GONNA SAY THERE WAS, THERE'S A DRAWBACK JUST THE TIME, OBVIOUSLY IT'D BE MORE EFFICIENT IF IT'S A RESIDENTIAL PROPERTY AND IT'S JUST REALLY EASY AND STRAIGHTFORWARD, IT'D BE A MUCH MORE EFFICIENT TO GO THAT DIRECTION.

SO IT'S, IT'S CERTAINLY A CALL FOR COUNSEL.

IT'S JUST YOUR WAY IN EFFICIENCY VERSE I WOULD CONCUR WITH GOING THROUGH BZA FOR BOTH OF THEM.

SO, UM, WE, I GUESS I'LL DEFER TO CITY ATTORNEY, BUT WE COULD GO THROUGH A PROCESS WHERE, 'CAUSE UH, I GUESS TO DAVID'S, DAVID'S POINT IS IF A, TO MOBILIZE THE BZA, 'CAUSE THEY ARE NOT A BODY THAT MEETS REGULARLY, THEY MEET AS NEEDED.

SO IT COULD POTENTIALLY TAKE UP TO 30 TO 45 DAYS TO GET THEM TO MOBILIZE, WHICH COULD BE SIGNIFICANT FOR A SINGLE FAMILY OWNER.

UM, I BELIEVE WE COULD DRAFT THE

[02:30:01]

AND THEN IF THEY DON'T AGREE WITH THAT DETERMINATION, THEY COULD APPEAL IT TO THE BZA, WHICH COULD, COULD SAVE TIME IN THE INSTANCE WHERE IT'S A VERY REASONABLE SITUATION, BUT ALSO ALLOW AN OUTLET AS NEEDED.

I WOULD BE IN FAVOR OF THAT.

I THINK THAT MAKES SENSE.

IT DOES.

WOULD THAT BE CONSISTENT WITH WHAT WE'RE DOING WITH THE OTHER PROPERTIES MULTIFAMILY HOTEL? NO.

SO I, THE OTHER PROPERTY, SORRY, THE OTHER PROPERTIES WOULD, UH, GO TO THE BZA IF THEY WERE TO APPEAL.

YEAH, THE ONLY, THE ONLY CONCERN I HAVE IS, IS KEEPING IT ALL CONSISTENT.

UM, I, I LIKE WHAT CHRIS IS PROPOSING, BUT I, I'M, MY THOUGHT IS I JUST KEEP IT THE SAME AS WHAT WE'RE DOING WITH THE OTHERS.

I WOULD SAY THAT WE HAVE THE CITY MANAGER HAVE THE FIRST PASS AT IT AND THEN IT, BOTH OF THEM.

AND THEN I, I ASSUMED THAT ANYWAY, THAT IT WOULD GO THROUGH THAT PROCESS AND THEN GO TO BZA WITH THE, UH, MULTIFAMILY.

UM, SO I, I WOULD SAY THAT WE SHOULD WRITE THAT INTO BOTH PRO TO BOTH OF THE TYPES.

THAT WOULD BE MY SUGGESTION, HOWARD.

WELL, I SAID MY, MY CONCERNS EARLIER, BUT I, I FEEL LIKE THIS, THIS PROGRAM IS EXTENSIVE AND EXPENSIVE AND DANGEROUS AND I, I THINK IT NEEDS MORE WORK.

I DEFINITELY THINK WE NEED SOME KIND OF STANDARDS.

I THINK THEY SHOULD BE PUBLISHED.

I THINK WE, WE SHOULD PURSUE ANYONE WHO MAKES A COMPLAINT.

I THINK WE SHOULD EDUCATE PEOPLE THAT LIVE IN THESE, UM, RENTALS, WHATEVER THEY ARE, HOTELS, APARTMENTS, HOMES, THAT THEY HAVE A PROCESS.

AND HERE'S THE PROCESS TO NOTIFY US.

AND I THINK WE SHOULD ADDRESS THE PROBLEMS THAT WE HAVE WITH THE, THE, THE PEOPLE WHO ARE CAUSING THE PROBLEMS. BUT I THINK TO HAVE THIS, THIS PROGRAM TO ADDRESS ALL RENTALS THROUGHOUT THE TOWN, UM, ADDING MORE PEOPLE TO STAFF AND, AND SPENDING HUNDREDS OF THOUSANDS OF DOLLARS AND CHARGING ALL THE HOTELS AND APARTMENTS AND, AND, UH, INDIVIDUAL RENTERS THESE FEES, I JUST SEE A LOT OF NEGATIVES.

I THINK IT NEEDS MORE WORK.

UM, I DID ASK DAVID ABOUT ANOTHER WORK SESSION.

HE TOLD ME WE COULDN'T HAVE ONE AND THAT I JUST SHOULD VOICE MY OPINION TONIGHT.

SO THAT'S WHAT I'M DOING.

SO I'M, I'M VERY CONCERNED ABOUT THE, THE PROGRAM.

IT'S NOT THAT WE DON'T NEED SOMETHING, I JUST THINK THIS ONE HAS PROBLEMS. UM, JUST BACK TO CHRIS'S POINT AND MARLIN'S POINT, I'M IN AGREEANCE.

I THINK THIS SHOULD ALL RUN THROUGH DAVID CITY MANAGER AND THEN GO TO BZI JUST TO EXPEDITE THE PROCESS OF THERE'S NOT SUCH A BACKLOG.

YEAH, I AGREE WITH THAT MARLON MAYOR, I'D LOVE TO KIND OF HEAR FROM OUR, OUR LEGAL COUNSEL IF THEY THINK THAT'S A GOOD IDEA FOR ALL OF THAT TO GO THROUGH THE CITY MANAGER OR NOT.

I MEAN, IT REALLY IS A PREFERENCE.

I THINK LESLIE EXPLAINED IT PERFECTLY AS TO WHY WE, UH, PROPOSE IT AS WE DID.

BECAUSE YOU ARE GONNA SEE A LOT MORE, UM, APPEALS OF THE SINGLE FAMILY RESIDENT, UM, PROGRAM THAN YOU WILL FOR THE MULTI-FAMILY.

UM, BUT AGAIN, IT'S YOUR PREFERENCE.

UM, AND ALSO TOO, I MEAN, YOU, YOU RELY ON YOUR CITY MANAGER TO KIND OF BE YOUR BUFFER AND YOUR, YOUR FIRST LINE OF DEFENSE, SO TO SPEAK.

UM, BUT I, IT'S, I THINK IT'S TOTALLY REASONABLE THAT THEY HAVE THIS SECOND OPTION TO APPEAL TO THE BZAI.

MY CONCERN WOULD BE THAT, UM, IT MIGHT PUT THE, PUT THE TOWN IN A, UH, IN A BAD POSITION, MAYBE THE CITY MANAGER IN A BAD POSITION IF A LOT OF THESE, UH, APPEALS CAME THROUGH.

SO I DON'T KNOW HOW THAT WOULD BE VIEWED, UH, LEGALLY OR COULD BE.

THAT'S, THAT'S JUST MY CONCERN.

DAN, I GUESS I, THE ONLY OTHER THOUGHT TO HOWARD'S QUESTION, MAYBE SOME CLARIFICATION WHEN HE IS SAYING THIS IS GONNA COST HUNDREDS OF THOUSANDS OF DOLLARS, I WOULD ASSUME THAT THE RECUPERATION WAS GONNA COME THROUGH FINES AND PENALTIES, CORRECT? WELL, THE, OR A PER A PERCENTAGE OF THIS.

I MEAN, I THINK THIS WHOLE, THAT'S THE WHOLE PROGRAM WAS BROUGHT FORWARD WITH BOTH, RIGHT? WE'RE GONNA HELP COME WITH THE REGISTRATION PROGRAM, THE ENFORCEMENT PROGRAM, THE INSPECTION PROGRAM ALONG WITH THE FEES TO JUSTIFY IT.

UM, SO THEY REALLY ARE HAND IN HAND.

SO EVEN IF WE WERE GONNA DO SOMETHING LIGHTER THAT SAID WE'RE NOT GONNA DO A REGISTRATION AND WE'RE, WE'RE JUST GONNA ASK PEOPLE TO REACH OUT TO US, WE HAVE A LOT OF APARTMENTS IN TOWN AND SO THAT WOULD BE GREAT TO DO THAT, BUT WE WOULD STILL NEED TO STAFF IT AND WE WOULD HAVE TO FIND THE FUNDS TO DO THAT.

YEAH, NO, I'M, I'M IN FAVOR FOR THIS PROGRAM.

YEAH, AND I THINK, I THINK BEING PROACTIVE ABOUT IT IS REALLY IMPORTANT AND NOT, UH, NOT WAITING FOR SOMEBODY TO COMPLAIN.

'CAUSE MOST PEOPLE, THEY DON'T, THEY DON'T KNOW HOW TO COMPLAIN OR WHO TO COMPLAINT TO, SO THEY JUST TOLERATE IT AND BECAUSE THEY DON'T WANNA, THEY DON'T WANNA ROCK THE BOAT.

SO BEING CONSISTENT AND BEING PROACTIVE I THINK

[02:35:01]

IS IMPORTANT.

DARREN, IF WE WERE TO TO TARGET, WE WOULD RUN INTO, UH, POSSIBLY LEGAL ISSUES WITHOUT, UH, WITH NOT BEING CONSISTENT ACROSS ALL OF THE DIFFERENT HOUSING STOCK.

YEP.

I THINK WE HEARD THAT ART THAT HOWARD, RIGHT? WELL, I, I DON'T THINK WE SHOULD TARGET, BUT I THINK IF YOU HAVE A HOTEL LIKE A MARRIOTT AND YOU'RE GOING TO HIT THEM WITH THIS FEE OF $40 A ROOM AND THEY AREN'T CAUSING A PROBLEM OR SOMEBODY COMING TO TOWN THAT WANTS, UH, TO OPEN IN, IN ADDISON THAT'S A HIGH CLASS HOTEL AND MAYBE HAS EVEN HIGHER STANDARDS THAN WE DO, AND WE'RE GONNA MAKE THEM PAY A FEE TO COME HERE.

I JUST THINK WE'RE CHARGING PEOPLE THAT AREN'T VIOLATING THE, YOU KNOW, THE, THE, THEIR, THEIR ROOMS AREN'T SUBSTANDARD AND I THINK MOST OF THEM ARE NOT SUBSTANDARD AND WE SHOULD FOCUS ON THE ONES THAT ARE, THAT'S MY POINT.

HAVING ANYTHING ELSE? DO WE NEED A REVISE MOTION? YEP.

SORRY, DO WE NEED A REVISE MOTION OR AN AMENDMENT? YEAH, SO WOULD YOU WANNA REVISE YOUR MOTION AND WITH YOUR MIC ON? UM, SURE.

WELL, I, I DON'T, BECAUSE I THINK THE GROUP WANTS TO DO SOMETHING SLIGHTLY DIFFERENT, UM, THAN WHAT I WANT TO DO, SO, SO I'LL LET SOMEBODY ELSE.

UH, OKAY, SO THERE WAS A MOTION.

THERE WAS NO SECOND TO THAT.

IS THERE ANOTHER MOTION? I'LL MOTION TO APPROVE THE, UM, THE ORDINANCE WITH THE ADJUSTMENT OF BOTH HOUSING TYPES GOING THROUGH THE CITY MANAGER AND, UH, BEING ABLE TO APPEAL THROUGH BZA.

I'LL SECOND AND WE NEED TO CHANGE THE EFFECTIVE DATE AND WE NEED TO CHANGE THE EFFECTIVE DATE TO WHAT? TO JANUARY 1ST, UH, 2025.

STEVEN GLICKMAN, CHIEF FINANCIAL OFFICER.

AND THAT WAS THE SECOND.

FROM WHO? FROM CHRIS.

ALRIGHT, ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.

ITEM FIVE C IS APPROVED.

MOVING ON TO ITEM NUMBER

[a. Present, discuss, and consider action on an Ordinance amending Chapter 2, Section 2-351 of the Code of Ordinances for updated customs users fees and residential rental registration fees.]

SIX.

THE ITEMS FOR, FOR INDIVIDUAL CONSIDERATION.

SIX A IS PRESENT, DISCUSS IN CONSIDER ACTION ON AN ORDINANCE AMENDING CHAPTER TWO, SECTION TWO DASH 3 51 OF THE CODE OF ORDINANCES FOR UPDATED CUSTOMER CUSTOMS, USER USERS FEES AND RESIDENTIAL RENTAL REGISTRATION FEES.

STEVEN, UH, GOOD EVENING, MAYOR AND COUNCIL.

AND THIS EVENING WE HAVE BEFORE YOU, UH, AN UPDATE TO OUR MASTER FEE ORDINANCE, UH, WHICH INCLUDES, UH, THE UPDATE TO TWO FEES.

THE FIRST ONE BEING, UH, CUSTOMS FEES.

SO DURING THE FISCAL YEAR 2025, UH, BUDGET PROCESS, UH, AIRPORT STAFF DISCUSSED, UH, AND THIS HAS BEEN INCLUDED IN THE BUDGET THAT YOU JUST APPROVED, UM, THE ADDITION OF TWO, UH, RATE CLASS TIERS BASED ON AIRCRAFT WEIGHT, UH, THAT GENERATE AN ADDITIONAL $36,000, UH, IN REVENUE PER YEAR, AS WELL AS INCREASING THE OVERTIME FEE, WHICH THEY CHARGE PER CLEARANCE.

UH, THIS IS ADJUSTED OR PROPOSED TO BE ADJUSTED FROM 200 TO $325 PER CLEARANCE.

UH, AND THAT'S BASED ON THE AVERAGE COST TO PROVIDE THOSE SERVICES, UH, THAT WE'VE BEEN SEEING SINCE THIS FEE HAS BEEN IMPLEMENTED.

UM, AND THAT WILL GENERATE AN ESTIMATED, UH, $30,000, UH, IN REVENUE.

AND THEN IN ADDITION TO THAT, THE ADDITION OF A $150 CONVENIENCE FEE, UH, TO OUR CUSTOMS, UH, FEE, UH, PATRONS THAT DO NOT PAY AT THE PAYMENT KIOSK THAT'S AT OUR CUSTOMS, UM, AREA AT THE AIRPORT.

UM, SO IF THEY DON'T USE THAT PAYMENT KIOSK AT THE TIME OF CLEARING AND THEN WE'RE SUBSEQUENTLY, UH, ISSUING THEM AN INVOICE AND COLLECTING THAT INVOICE, UH, THIS IS A CONVENIENCE FEE THAT, UH, IS PROPOSED TO, UH, OFFSET THOSE ADMINISTRATIVE COSTS OF DOING SO.

AND THEN IN ADDITION TO, UH, THE CUSTOMS FEES, THERE ARE THE RENTAL REGISTRATION FEES, WHICH, UH, YOU JUST RECEIVED, UM, A PRESENTATION REGARDING AN APPROVED IN ORDINANCE, UH, REGARDING THESE FEES.

THIS IS TO ADD THOSE FEES, UH, INTO THE MASTER, UH, FEE ORDINANCE.

SO AGAIN, THIS, UH, PROGRAM WAS INCLUDED IN THE FISCAL YEAR 2024 BUDGET, UH, WHICH IS, UH, THE RENTAL AND LODGING REGISTRATION AND INSPECTION PROGRAM.

UH, SO THERE WERE, UH, COUNCIL WORK SESSIONS IN AUGUST, UH, IN SEPTEMBER DISCUSSING THIS PROGRAM.

AND THEN YOU ALSO JUST, UH, RECEIVED, UH, THE FINAL ORDINANCE AND CONSIDERED THAT, UH, PRIOR TO THIS ITEM.

AND THIS, UH, FEE SCHEDULE, UH, ADDS, UH, THE ANNUAL REGISTRATION OF MULTI-FAMILY, MULTI-FAMILY RESIDENTIAL, UH, DWELLING AT $25 PER UNIT, UH, HOTEL MOTELS AT $40 PER UNIT.

AND THEN RESIDENTIAL RENTAL, UH, SINGLE FAMILY DWELLINGS AT 150, $115, UH, PER UNIT.

SO THAT'S, UH, THE, THE TWO CHANGES WE'RE PROPOSING TO THE MASTER FEE ORDINANCE.

AND I'D BE HAPPY TO ANSWER ANY QUESTIONS, WHICH

[02:40:01]

IS FOR STEVEN.

STEVEN, I'VE GOT AN AIRPORT RELATED QUESTION, UM, ON THE US CUSTOMS, WHEN THEY, WHEN THEY COME IN, UH, FOR OVERTIME, UH, I GUESS WE, WE KNOW WHEN THEY'RE COMING AND IT'S, THOSE ARE OUTSIDE OF OUR, OUR REGULAR, WHATEVER THOSE HOURS ARE THAT WE SET AT, AT THE AIRPORT.

AND SO THEY KNOW.

AND THEN, SO WE, WE KEEP ONE OR TWO, UM, CUSTOMS UH, WORKERS THERE DURING THAT LATE NIGHT.

WHAT HAVE YOU ARRIVAL IS THAT, I THINK IT REALLY DEPENDS ON WHEN THE ARRIVAL IS.

UM, WHETHER I, I'M NOT SURE THAT SOMEONE DOESN'T COME IN, UM, YOU KNOW, IF IT'S A WEEKEND, I THINK WE HAVE SOME THAT HAPPEN ON THE WEEKEND AS WELL, SO THERE MAY NOT BE ANYBODY THERE AND THEY'RE JUST COMING IN FOR THAT, FOR THAT CLEARANCE.

UM, AND REALLY DEPENDING ON, YOU KNOW, REALLY THE TYPE OF AIRCRAFT OR HOW LARGE IT IS, DEPENDS ON THE AMOUNT OF TIME THAT THEY'RE SPENDING, UM, ON THAT AIRCRAFT.

SO THAT'S, THAT'S REALLY WHERE THAT FEE COMES FROM.

SO THEY'RE BILLING US FOR THEIR OVERTIME AND THE AVERAGE THAT THEY'RE CHARGING US PER CLEARING IS ABOUT $325.

THANK YOU FOR THE QUESTIONS.

IS THERE A MOTION MOVE TO APPROVE, UM, AS PRESENTED? THANK YOU, NANCY.

SECOND.

SECOND FROM, WAS THAT MARLON? OKAY.

WE HAVE A MOTION TO SECOND ANY, UH, DISCUSSION? YES, MA'AM.

UM, I'M, I'M LOOKING FORWARD TO, UM, APPROVING THESE FEES, BUT I, I'M ALSO LOOKING FORWARD TO MAYBE A LATER DATE WHEN WE, UH, UH, LOOK TO MAKE SOME ADJUSTMENTS WHERE NEEDED ON OUR, ON OUR, UM, NEIGHBORHOOD SERVICES FEES.

I'M PROBABLY THE ONLY ONE WHO'S OPPOSED TO THE FEES FOR THE REGISTRATION PROGRAM, BUT CAN WE VOTE ON THESE SEPARATELY OR IS THIS HAVE TO BOTH BE TOGETHER? IT'S, IT'S ONE ITEM.

OKAY, ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.

SIX B PRESENT, DISCUSSED AND CONSIDER ACTION ON A RESOLUTION TO ADOPT THE NTTA PEDESTRIAN CROSSING ON BELTLINE ROAD FINAL CONCEPT AND PROVIDING AN EFFECTIVE DATE.

ANY OPPOSED? NA.

THANK YOU HOWARD.

ALRIGHT, ITEM SIX A IS APPROVED AND ITEM

[b. Present, discuss, and consider action on a Resolution to adopt the NTTA Pedestrian Crossing on Belt Line Road Final Concept and providing an effective date.]

JOE MAYOR AND COUNCIL, GOOD EVENING.

JOE PAC, ASSISTANT DIRECTOR OF PARKS.

THREE WEEKS AGO ON OCTOBER THE 22ND, 2024, IN THE WORK SESSION OF CITY COUNCIL, I PRESENTED THE FINAL CONCEPT PLAN AND RENDERINGS FOR THE NTTA PEDESTRIAN CROSSING PROJECT ON BELTLINE ROAD.

THE CITY COUNCIL APPROVED THE FINAL CONCEPT PLAN THAT EVENING ONCE FORMALLY ADOPTED THE CONCEPT PLAN AND SUBSEQUENT CONSTRUCTION DOCUMENTATION WHILE UNDERGO FUTURE MODIFICATIONS TO INCLUDE COORDINATION EFFORTS WITH THE CITY OF DALLAS TO ENTER INTO PARTNERSHIP AGREEMENTS AND ALSO FOR THEM TO HELP US MONITOR AND ADJUST SIGNAL TIMING.

AND, UH, WE ARE ALSO IN CONTACT AND COORDINATION EFFORTS WITH ENCORE PRESENTLY AND WE ARE ALSO GOING TO BE WORKING WITH OTHER FRANCHISE UTILITIES SOON.

AND, UH, SORRY ABOUT THAT.

AND THEN WE WILL ENGAGE AN ARTIST FOR PUBLIC ART AND THE POTENTIAL FOR FUTURE BRIDGE MODIFICATIONS BY THE NTTA.

SO STAFF IS WORKING VERY CLOSELY WITH NTTA CITY OF DALLAS AND FRANCHISE UTILITIES.

SO MOVING FROM THE APPROVED CONCEPT PLAN, I WANT TO JUST TAKE ONE MORE LOOK AT THIS RENDERING AND I WANNA REITERATE SOMETHING THAT WE MENTIONED A COUPLE OF WEEKS AGO IS ABOUT THE PUBLIC ART.

SO THIS PUBLIC ART THAT YOU SEE HERE IS NOTHING MORE THAN A VISION.

THIS WAS DEVELOPED BY VISIONARY LANDSCAPE ARCHITECTS, BUT IT IS NOT AN ARTIST RENDERING.

SO THIS PARTICULAR PIECE WILL TAKE ON A FORM THAT IS, UH, A VISION OF A TRUE ARTIST.

AND THE MATERIALITY OF THIS CAN BE ADJUSTED, UH, INTO ANY APPROPRIATE MATERIAL DEPENDING ON COORDINATION EFFORTS WITH UTILITIES AND OTHER ORGANIZATIONS.

AND SO WITH THAT, UH, WE ASK YOU TO CONSIDER RESOLUTION TO ADOPT THE NTTA PEDESTRIAN CROSSING ON BELTLINE ROAD, THE FINAL CONCEPT IN PROVIDING AN EFFECTIVE DATE, WHICH OF COURSE WOULD BE TODAY.

CHRIS, JOE, I APPRECIATE THE PRESENTATION.

I'M LOOKING FORWARD TO, YOU KNOW, DIVING FURTHER INTO THIS.

UM, ONE, ONE QUESTION THAT I HAVE THAT CAME UP FROM THE LAST TIME WE LOOKED AT THIS.

SO I MEAN, WE, WE CAN LOOK AT THE RENDERING AND SEE THAT, YOU KNOW, THE, THE SOUTH SIDE OF THE INTERSECTION.

IF WE CAN FIND A WAY TO PULL THIS OFF, WE'LL LOOK FANTASTIC.

WILL THE FEASIBILITY STUDY COVER ANYTHING ABOUT THE NORTH SIDE MAY, MAYBE SOME IDEAS ON HOW IT COULD VERY INEXPENSIVELY, YOU KNOW, MAKE IT A LITTLE PRETTIER.

'CAUSE RIGHT NOW IT JUST DOESN'T LOOK VERY GOOD.

SO WHAT WE HAVE DONE WITH THE FEASIBILITY STUDY IS, UH, TO MAKE ENHANCEMENTS

[02:45:01]

WITH ALL THE CROSSINGS ON BELTLINE AND THEN NORTHBOUND DALLAS FILL WAY AND THEN SOUTHBOUND SERVICE ROAD AS WELL.

SO WHAT YOU SEE IN THIS CONCEPT IS YOU HAVE A CONTINUATION OF, UH, TREATMENTS FOR THE CROSSINGS OF EACH OF THE MAJOR ROADS WITH SOME EMBELLISHMENTS TO THE LANDSCAPE AND SOME, SOME FORMS WITH, UH, CONCRETE IN MULTIPLE COLORS.

AND SO TYING THAT ALL TOGETHER WILL BE, UH, A WAY THAT WE CAN EMBELLISH THIS.

THERE'S NOT, UH, ANY OTHER PLANS AT THIS POINT RIGHT NOW TO GO ANY FURTHER THAN WHAT YOU SEE HERE.

THAT, THAT'S GREAT.

THANK YOU UHHUH.

OTHER QUESTIONS, MARLEY? YES, THANK YOU MAYOR.

UM, JOE, LAST TIME WE HAD SOME QUESTIONS ABOUT ENCORE AND I UNDERSTAND WE'VE BEEN TALKING WITH ENCORE AND SO I'M LOOKING YES SIR.

I'M LOOKING AT, UM, EXHIBIT A, THE FINAL 3D RENDERING AND I DON'T, I DON'T SEE ANY DISTRIBUTION LINES.

IS THAT BECAUSE IT'S JUST A CONCEPT OR ARE WE, WE, I'M TRYING TO FIGURE OUT WHAT ARE, WHAT ARE, WHAT MIGHT WE BE PLANNING TO DO WITH, UH, WITH THE DISTRIBUTION LINES? SO I THINK JANA'S GOING TO DIS DISCUSS THIS A LITTLE FURTHER, BUT I WILL SAY IF YOU LOOK AT THE SHADOW ON THE GROUND OVER ON THE EAST SIDE OF THE PROJECT THAT KIND OF OUTLINES WHERE THOSE DISTRIBUTION LINES ARE.

YOU CAN SEE THE OVERHEAD SHADOWS.

SO THERE, THERE ARE LINES THAT ARE RUNNING, THAT ARE TRANSMISSION LINES THAT ARE RUNNING EAST AND WEST, AND THEN DISTRIBUTION LINES THAT ARE RUNNING NORTH AND SOUTH ON THE EAST SIDE, UM, OF THE CROSSING.

UM, WE ARE WORKING WITH ENCORE TO ENGAGE THEM TO FIND OUT WHAT OUR LIMITS ARE.

WE CAN HAVE A PEDESTRIAN CROSSING UNDER THOSE LINES, BUT THE ARTISTIC ELEMENT, UM, WE MAY NOT BE ABLE TO HAVE CONDUCTIVE MATERIALS.

WE NEED TO FIND OUT WHAT THOSE LIMITS OF DISTANCE ARE FROM ENCORE SO WE CAN IDENTIFY THAT WHEN WE GO INTO OUR NEXT STEP OF DESIGN WITH AN ARTIST, WE WILL DO A CALL FOR ART AND WE WILL IDENTIFY TO AN ARTIST WHERE THEY CAN HAVE CONDUCTIVE MATERIALS AND WHERE THEY ARE REQUIRED TO HAVE NON-CONDUCTIVE MATERIALS BECAUSE THAT'S ALSO A PATH FORWARD TO US FOR US.

ALSO, THE SCULPTURE DOES NOT HAVE TO NECESSARILY BE MADE A HUNDRED PERCENT OF STEEL.

UM, SO THERE'S A LOT OF DIFFERENT TOOLS THAT WE CAN USE TO CREATE THIS DESIGN SOLUTION.

BUT THE FIRST ONE IS MEETING WITH ENCORE TO FIND OUT WHAT THE PARAMETERS ARE AND THEN ESTABLISHING THOSE PARAMETERS FOR OUR ARTIST TEAM THAT WE'RE GONNA LOOK AT, UM, IDENTIFYING IN A FUTURE STEP.

AND SO I THINK YOU WERE REFERENCING THE, THE, THE POWER LINES.

YOU CAN SEE THEM SOMEWHERE.

WHAT, WHAT SLIDE CAN YOU SEE THEM BECAUSE I CAN'T SEE THEM.

YOU CAN, YOU CAN SEE THE SHADOW OF THEM, UM, BETWEEN THE, THE RED AND THE WHITE CAR ON THIS, ON THIS SLIDE.

YOU, YOU ARE CORRECT THAT, UM, THE LINES THAT WOULD SHOW UP IN THIS RENDERING WOULD BE THE TRANSMISSION LINES THAT ARE RUNNING EAST AND WEST.

AND THE REASON THAT THEY DO NOT SHOW UP IN THIS RENDERING IS BECAUSE WE HAVE INCLUDED FUNDS TO PUT THOSE BELOW THE BRIDGE AND TO MAKE THOSE GO AWAY.

AND THOSE ARE THE ONES THAT ARE, UM, RUNNING, RUNNING ALONG BELT LINE, CORRECT? CORRECT.

AND SO LAST, SO LAST MEETING WHEN WE WERE TALKING ABOUT THIS, WE HAD A PROJECTED COST, UH, TO THAT, BUT, BUT I DON'T BELIEVE IT HAD POWER LINES INCLUDED INTO THAT.

AND SO WHAT I'M TRYING TO FIGURE OUT IS, DO WE HAVE A, THE, THE BUDGET LAST TIME DID HAVE THE COST TO UNDERGROUND THE LINES? IT DID.

UM, JENNA, JOE, QUESTION.

SO KNOWING THAT IS A SORT OF A HOT STREET OF PANHANDLING WHEN THE FINISHED PRODUCT AND RUNNING WAS ALL DONE, ARE WE ADDING A LOT MORE LIGHTING? 'CAUSE THAT'S THE LIKE AMBIENT LIGHTING OR STREET LIGHTING OR JUST TO KEEP IT AS A, AS WELL LIT AS POSSIBLE? YES.

UM, THE FI WE TOOK SOME OF THE GRAPHICS OUT OF HERE JUST TO BE BRIEF ON THIS.

UM, BUT THE WHOLE AREA WILL BE ILLUMINATED, SO WE'LL HAVE IMPROVED LIGHTING.

WE HAVE ALSO WITH THE DESIGN OF THE WALL THAT HAS THE LANDSCAPING IN IT SEPARATED YOUR ABILITY TO APPROACH CARS AND ASK FOR FUNDS AND WHERE THERE IS A WAY FOR PEDESTRIANS TO WALK.

WE HAVE USED PAVING THAT IS PEDESTRIAN DETERRENT PAVING THAT CREATES A WALKING SERVICE THAT IS NOT FAVORABLE TO ENCOURAGE THAT.

AND THEN WILL WE AT A COURTESY STILL LEAVE THE SIGNAGE UP THAT DISCUSSES, UM, DO NOT PANHANDLE REACH OUT TO METROCREST? YES.

ABOUT THEM GIVING UP THE U-TURN? HAS, HAS THAT BEEN SETTLED WITH DALLAS? YES, WE'VE HAD A SERIES OF MEETINGS.

HOWARD.

HAVE WE ALREADY TALKED TO DALLAS

[02:50:01]

UM, THE FIRST ONE WAS WITH NTTA, UM, TO ALSO GATHER, UM, THEIR SUPPORT.

UM, THEIR FEEDBACK WAS THEY SUPPORT THIS GOING AWAY BECAUSE IT ACTUALLY IS OURS.

UM, THIS, THE PORTION OF THE U-TURN BELONGS TO US UNTIL ABOUT SIX INCHES FROM THE CURB.

UM, EVERYTHING FROM SIX INCHES FROM THE CURB SOUTH IS WITHIN ADDISON JURISDICTION.

THE U-TURN WAS BUILT AT OUR REQUEST.

UM, N TTAS SUPPORT FOR THE PROJECT WAS, Y'ALL ARE, I'M COMFORTABLE WITH Y'ALL MOVING FORWARD WITH THIS REQUEST, BUT YOU DO NEED TO GET DALLAS'S BUY-IN BECAUSE THERE COULD BE TRAFFIC IMPACTS THAT MIGHT REQUIRE SIGNAL ADJUSTMENTS.

AND SO WE HAVE HAD TWO MEETINGS TO DATE DISCUSSING THIS WITH DALLAS.

ONE OF OUR NEXT STEPS WILL BE TO GET A LICENSE AGREEMENT FROM DALLAS THAT GIVES US THE AUTHORITY TO WORK IN THIS BECAUSE WE'RE, OUR DESIGN GOES OUTSIDE OF WHERE OUR PROPERTY IS AND WE'D LIKE TO DESIGN IT ALL.

AND THEN THAT ALLOWS US TO GO TO A NEXT STEP TO, UM, SUBMIT FOR FUNDING REQUEST ONCE WE HAVE THAT AGREEMENT FROM DALLAS.

FUNDING REQUESTS FROM WHO? UM, TXDOT FOR TA SET ASIDE FUNDING.

AND IS THE PRICE $10 MILLION? IS THAT STILL THE NUMBER? I'M GONNA LET JOE SPEAK TO THE COST.

THE PRICING IS JUST UNDER THAT.

OKAY, NANCY? YES.

UH, JUST FOR CLARIFICATION ON, UM, IF THIS IS ADOPTED, THIS, UM, FINAL CONCEPT PLAN THAT INCLUDES BOTH THE, I'LL CALL 'EM THE RIBBONS OVER THE PEDESTRIAN WALK AS WELL AS THE, UM, FLOATING RINGS.

YES MA'AM.

MM-HMM, , DARREN, AS WE GO THROUGH THIS PROCESS, UM, AND ANY SORT OF JURISDICTION THAT WE MAY GAIN FROM, UH, DALLAS, UH, OR THE LICENSING AGREEMENT, IF IT COVERS THAT, WOULD THAT ALLOW US TO POLICE THE INTERSECTION.

NO, IT WOULDN'T.

WE INCLUDE THAT.

YOU DON'T HAVE TO ANSWER THAT.

THAT'S JUST WE'RE HAVING MANY DISCUSSIONS WITH DALLAS.

SO SEPARATE DISCUSSION.

AND GEORGE JUST HAD A QUICK QUESTION FOR YOU ABOUT THOSE FLOATING RIBBONS.

SO I, I ASSUME THOSE ARE GONNA BE, WOULD BE SUSPENDED BY POSTS AT EACH CORNER AND, AND THEN IF THEY'RE SUSPENDED BY POSTS AT EACH CORNER, HOW WELL ARE THOSE POSTS PROTECTED? I MEAN, I JUST ENVISION SOMEBODY, YOU KNOW, WHACKING IT WITH THEIR CAR AND THE POST COMES DOWN AND THE RIBBON COMES DOWN.

SO IF, IF WE GO WITH THAT FLOATING RIBBON, THE PRICE WILL INCLUDE, UH, REMOVING ALL FOUR OF THE POST WHERE THE SIGNALIZATION IS AND PUTTING IN NEW SIGNALIZATION THAT IS APPROVED FOR THE LOAD.

IT'LL HAVE A DIFFERENT LOADING REQUIREMENT THAN IT DOES NOW.

AND SO WITH THAT, UH, THERE'LL BE, BRAND NEW SIGNALS WILL BE PUT IN THEIR PLACE AND THEY WILL HAVE LOAD PROTECTION AND BE ABLE TO HANDLE THE WEIGHT AS ENGINEERED BY A PROFESSIONAL ENGINEER TO HANDLE THE FLOATING RIBBON.

WELL, I GUESS I'M JUST THINKING ABOUT SOMEBODY, YOU KNOW, RUNNING INTO IT WITH A CAR.

IS THERE, IS THERE PROTECTION TO KEEP THAT FROM HAPPENING? I, I'M NOT AWARE OF ANYTHING.

I DON'T KNOW IF PUBLIC WORKS KNOWS ANYTHING ABOUT PROTECTING THE SIGNALIZATION ITSELF.

YEAH, SO I WOULD JUST ADD THAT WE WOULD DESIGN IT THE SAME WAY THAT WE DO OUR LIGHT POLES, OUR SIGNALS, UM, ANYTHING THAT IS IN THAT FACILITY HAS CERTAIN DESIGN REQUIREMENTS TO MAKE IT BE ABLE TO WITHSTAND.

YEAH, SURE.

I, I GET THAT.

BUT WITH, WITH ALL OF OUR OTHER SIGNALS AROUND TOWN, YOU DON'T HAVE FEAR OF SOMETHING COMING DOWN ON TOP OF SOMETHING ELSE IF SOMEBODY HITS THAT.

DOES THAT MAKE SENSE? SURE.

I I COMPLETELY UNDERSTAND WHAT YOU'RE ASKING.

UH, BECKY DIVINITY, DIRECTOR OF PUBLIC WORKS IN ENGINEERING, UM, I THINK AT THIS TIME IT'S A LITTLE PREMATURE TO TALK SPECIFICALLY ABOUT WHAT WOULD HAPPEN WITH THE FLOATING RINGS IF SOMETHING WAS TO BE HIT IN THAT AREA.

THERE ARE TYPICAL TRAFFIC STANDARDS THAT ARE APPLIED TO EACH ONE OF THE TRAFFIC SIGNAL POLES, UM, WHEN YOU DO A DESIGN.

BUT BECAUSE OF THE COMPLEXITY OF THE RINGS THAT WOULD ACTUALLY BE FLOATING, THERE WOULD BE ADDITIONAL ENGINEERING THAT WOULD HAVE TO GO INTO THAT TO LOOK AT HOW THEY COULD BE SUSPENDED IF SOMETHING WAS TO ALLOW ONE OF THOSE CABLES TO BREAK AWAY, ET CETERA.

BUT SAFETY WOULD BE OF UTMOST IMPORTANCE DURING THAT DESIGN.

WE JUST ARE NOT THAT FAR YET.

THANK YOU, BECKY.

AND I KNOW YOU ALL ARE GONNA THINK THROUGH ALL THAT, BUT IT WAS JUST, IT CAME INTO MY HEAD AS I HAD THAT VISION.

I DON'T, I I VIEW IT AS A WANT RATHER THAN A NEED.

SO THANK YOU FOR THAT.

UM, ANY OTHER QUESTIONS? ALL RIGHT.

IS THERE A MOTION I MAKE A MOTION TO APPROVE? SIX A SECOND.

THANK YOU DAN AND NANCY WITH THE SECOND.

ANY OTHER DISCUSSION? AMIR? I'VE GOT SOME THINGS I WANNA SHARE.

I THINK THIS IS BEAUTIFUL.

UM, BUT

[02:55:01]

AND WE'VE GOT SOME MAJOR, MAJOR EXPENDITURES COMING OUR WAY WITH, UH, REPLACEMENT OF QUORUM DRIVE, SOME OF OUR OTHER MAJOR STREETS, 35 MILLION FOR THE PD.

UM, AND SO I, I'M NOT GONNA SUPPORT THAT BECAUSE I DON'T THINK THE, UM, I THINK IT'S TOO, TOO EXPENSIVE FOR WHAT WE GET.

ANY OTHER DISCUSSION? I GUESS I WANT TO ECHO MARLON'S COMMENTS BECAUSE I LOOK AT THIS AND I THINK IT'S MAGNIFICENT.

I THINK YOU'VE DONE A GREAT JOB AND I DON'T HAVE A SOLUTION THAT'S ANY BETTER, BUT IT'S VERY EXPENSIVE FOR WHAT WE GAIN.

AND I'M, I'M SEEING NOT THIS SLIDE, I'M LOOKING AT THE ONE WHERE YOU STILL HAVE TWO CROSSWALKS ON THE, ON THE WEST SIDE, TWO CROSSWALKS ON THE EAST SIDE.

THE PEDESTRIANS AS IT IS NOW, STILL CAN WALK ACROSS BY THE U-TURN.

WE'RE GIVING UP THE U-TURN LANE, AND I THINK POSSIBLY GAINING PEDESTRIAN AND LOSING VEHICULAR AT A COST OF $10 MILLION.

AND WE STILL HAVE TO CROSS OVER FOUR STREETS.

I AGREE WITH MARLON.

I JUST THINK IT'S TOO EXPENSIVE FOR WHAT WE GAIN.

ANY OTHER DISCUSSION? SO WE'RE, UH, APPROVING THE, UH, ADOPTING THE FINAL CONCEPT THAT'S CORRECT.

FURTHER INTO WHAT DOES IT LOOK LIKE? HOW MUCH DOES IT COST, HOW MUCH YOU WANNA SPEND? WE'RE NOT SPENDING MONEY YET, RIGHT? THAT IS CORRECT.

I WOULD JUST, SO YOU KNOW, OBVIOUSLY WE HAD THE, A WORK SESSION ON THIS AND WE GOT DIRECTION TO MOVE FORWARD.

THIS IS REALLY JUST CODIFYING THAT DIRECTION BECAUSE OUR NEXT STEP IS TO GO FOR GRANTS.

SO WE'RE GONNA BE GOING FOR GRANTS, SO WE'RE NOT GONNA SPEND ANY ENTIRE $10 MILLION ON THIS.

UM, WE'RE GONNA SPEND A PORTION OF THAT, BUT WHEN WE GO FOR THOSE GRANTS, WE WANNA MAKE SURE WE HAVE COUNCIL SUPPORT.

SO THIS HELPS TO CODIFY THAT.

AND A LOT OF WHAT WE DO IS NOT ALWAYS JUST WHAT WE NEED TO DO.

WE DO A LOT OF THINGS BECAUSE WE WANT TO, BECAUSE IT'S ABOUT OUR BRAND AND, AND HOW WE WANT ADDISON TO REPRESENT TO THE WORLD.

AND SO, UM, YEAH, IF WE DID JUST WHAT WE NEEDED TO DO, IT WOULD BE A VERY BORING TOWN.

ANY OTHER DISCUSSION? YES, SIR.

AND TO EXPAND ON DARREN'S, DARREN'S THOUGHT IS, IF YOU READ THE RESOLUTION SECTION ONE, UM, IF WE APPROVE THIS, IT, IT HEREBY, UM, WE'RE AUTHORIZING THE TOWN STAFF TO PROCEED, PROCEED WITH IMPLEMENTING THE PLAN.

THAT'S CORRECT.

JUST IT'S A LITTLE BIT MORE THAN JUST, HEY, WE'RE APPROVING THE CONCEPT, WE'RE IF IT GETS APPROVED, SO, OKAY.

IT, CHRIS, I AND I JUST WANNA RESPOND TO MARLIN AND HOWARD.

I MEAN, I, I HEAR WHAT YOU'RE SAYING.

I REALLY DO.

I MEAN, AND YOU KNOW, MY BIGGEST CONCERN IS GETTING PEOPLE ACROSS THAT SAFELY, BECAUSE YOU'RE RIGHT.

AND LIKE, NOT A WHOLE LOT CHANGES, BUT I THINK IT'LL BE BETTER THAN WHAT IT IS RIGHT NOW.

AND, AND FOR ME, IT ALSO, UM, ALLOWS US TO, UM, YOU KNOW, PRESENT SOMETHING THAT CAN BE SEEN FROM THE TOLLWAY.

AND I KNOW WE'VE BEEN TRYING TO DO THAT FOR A VERY LONG TIME.

UM, AND, AND THAT, I, I THINK THAT REALLY MEANS SOMETHING.

SO, UH, I, I WOULD BE IN FAVOR OF THIS AND, AND AGAIN, LIKE, UM, YOU KNOW, THE, THERE'S GRANTS OUT THERE.

UM, YOU KNOW, IT SOUNDS LIKE A GOOD PORSCHE OF THAT MAY BE ABLE TO BE COVERED.

I KNOW THERE'S MONEY SET ASIDE IN DIFFERENT AGENCIES, SO I'M REALLY LOOKING FORWARD TO TAKING THE NEXT STEP AND AT LEAST SEEING WHAT KIND OF GRANTS WE CAN FIND AND HOW MUCH IT'LL ACTUALLY COST.

CHRIS, ANYTHING ELSE? I WAS, OH, JUST A QUICK POINT OF CLARIFICATION.

WAS THAT MOTION TO APPROVE SIX A OR SIX B? THANK YOU.

SIX BI WAS WAITING TO GET TO THAT.

THANKS NICOLE.

I WAS JUST GONNA ASK IF DAVID KNOWS, AS FAR AS THE GRANTS, IF WE WERE GONNA GET GRANTS OF SEVEN OR $8 MILLION AND THIS WAS GONNA COST TWO OR THREE.

TWO OR THREE, I'D BE IN FAVOR OF IT.

I THINK IT'S GREAT.

I JUST DON'T LIKE THE COST AND I, I DO SEE A GAIN, BUT I DON'T SEE A $10 MILLION GAIN.

SOME, SOME OF THE GRANTS ARE 80 20 GRANTS, SO THAT'S RIGHT IN THE RANGE OF WHAT WE WOULD BE LOOKING FOR.

WHAT WAS THAT NUMBER? 80 20 GRANTS ARE SOME OF THE GRANTS THAT WE'RE LOOKING FOR.

SO THAT WOULD IN $10 MILLION BE IN THE RANGE.

I'M NOT GUARANTEEING THAT'S WHAT WE'RE GONNA GET, BUT SOME OF THE GRANTS THAT WE'RE GOING FOR ARE 80 20 GRANTS.

IF WE GET TURNED DOWN ON THE GRANTS, WOULD WE STILL GO THROUGH WITH THE PROGRAM AND WHAT RAISE TAXES OR SPEND CITY MONEY? I MEAN, HOW, HOW WOULD WE PAY FOR THIS IF WE DON'T GET THE GRANTS? WE'RE, WE'RE GONNA PURSUE, WE'RE GONNA PURSUE GRANTS.

IF WE GET TO A POINT WHERE WE SAY, WE'LL, THERE, WE'LL, IT'S IMPOSSIBLE TO GET A GRANT.

WE'LL COME TO COUNCIL ON A BUDGET DECISION AND MAKE THAT DECISION AT THAT POINT.

SO WE WOULD GET TO, TO REVISIT THIS WHEN WE KNOW HOW MUCH IT'S ACTUALLY GONNA COST THE TOWN.

NO FUNDS ARE BEING COMMITTED WITH THIS.

ALRIGHT, WE HAVE MOTION AND A SECOND.

ALL IN FAVOR? AYE.

SIX C, PRESENT, DISCUSS AND CONSIDER ACTION ON A RESOLUTION

OPPOSED? A? OKAY, ITEM SIX B IS APPROVED.

ITEM

[c. Present, discuss, and consider action on a Resolution authorizing an agreement with Gliden Industries for Construction Manager at Risk Services for the Addison Conference Centre and authorizing the City Manager to approve the agreement in an amount not to exceed $247,500.00. ]

[03:00:01]

AUTHORIZING AN AGREEMENT WITH GL IN INDUSTRIES FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR THE ADDISON CONFERENCE CENTER AND AUTHORIZING THE CITY MANAGER TO APPROVE THE AGREEMENT IN AN AMOUNT NOT TO EXCEED $247,500.

GOOD EVENING, MAYOR AND COUNCIL.

BILL HOLLY, DIRECTOR OF GENERAL SERVICES.

SO OUR ITEM TONIGHT CAN GET A LITTLE, UM, COMPLEX AND FULL OF SOME TECHNICAL JARGONS.

SO WE'RE GONNA BREAK IT DOWN INTO, UH, SECTIONS.

WE'RE GONNA REVIEW THE ADDISON CONFERENCE CENTER REMODEL PROJECT TO DATE.

WE'RE GONNA DISCUSS CONSTRUCTION MANAGER AT RISK METHOD AS IT COMPARES TO THE STANDARD DESIGN BID BUILD PROCESS.

WE'RE GONNA HEAR FROM GLIDDEN INDUSTRIES.

ALSO WITH US IN IS TSK, WHO ARE THE ARCHITECTS ON THE PROJECT THAT Y'ALL APPROVED BACK IN AUGUST.

AND THEN WE'LL HAVE THE OPPORTUNITY TO ASK AND ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.

THE COUNCIL'S 20 24, 20 25 STRATEGIC BILL.

SO THE PROJECT, UH, BEGAN IN, UH, LATE MAY OF THIS YEAR WHEN COUNCIL GAVE DIRECTION TO STAFF, UM, TO PROCEED WITH A, A PROJECT THAT WE HAD PROPOSED TO REMODEL THIS FACILITY THAT WAS BASED ON STUDIES THAT WERE DONE ON THE TOWN'S FACILITIES BETWEEN 2019 AND 2003.

COULD I INTERRUPT YOU FOR JUST ONE SECOND? SORRY ABOUT THAT.

UH, JUST, UH, JUST AN FYI FOR THOSE IN THE, IN THE ROOM.

UH, WE ARE GONNA HAVE A CHANGE ON OUR WORK SESSION ITEMS. WE HAD, UH, ITEM FIVE C FROM EARLIER, WHICH WAS, UH, PRESENTED, DISCUSSED THE DEVELOPMENT OF THE ADDISON CIRCLE PARK VISION PLAN.

WE WERE GOING TO DO THAT AT THE END OF THE MEETING, BUT IN THE INTEREST OF TIME, WHICH IS GETTING FAIRLY LATE, BUT WE'RE GONNA GO AND PUSH THAT TO OUR DECEMBER 10TH.

IS IT 10TH AT DECEMBER 10TH MEETING? AND WE WOULD, WE HAD ALREADY PLANNED ON SEPARATING THAT ITEM AND DOING HALF, NOW HALF THEN.

SO WE'LL DO THE ENTIRE PRESENTATION ON DECEMBER 10TH.

YEAH, JUST DIDN'T WANT PEOPLE, IF YOU WERE WAITING FOR THAT, THEN, UH, WE WILL NOT BE DOING THAT THIS EVENING.

THANK YOU, BILL.

SORRY.

YES, SIR, NO PROBLEM.

UH, SO AGAIN, GOING BACK TO, TO MAY, UH, COUNCIL GAVE US DIRECTION, UH, IT, IT TIES BACK TO A NUMBER OF STUDIES AND NEEDS IN THE TOWN.

UM, THEN ON AUGUST 13TH, WHICH WAS THE FIRST MEETING RIGHT AFTER THE, THE BUDGET WORKSHOP, UH, COUNCIL APPROVED AN AGREEMENT WITH TSK ARCHITECTS FOR ARCHITECTURAL SERVICES.

ABOUT A MONTH LATER, UM, WE ISSUED ON CIV CA, WHICH IS A, A BIDDING PLATFORM, UH, REQUEST FOR PROPOSALS WHERE INTERESTED PARTIES COULD SUBMIT PROPOSALS TO SERVE AS OUR CONSTRUCTION MANAGER AT RISK.

ON THIS PROJECT, ON THE 24TH OF SEPTEMBER, WE HAD A PRE-BID WALKTHROUGH.

WE HAD 13 VENDORS ATTEND.

AND THEN ON THE 17TH OF OCTOBER, WE CLOSED THE RP PROCESS WITH EIGHT PROPOSALS.

WE HAD, UH, EIGHT OUTSTANDING PROPOSALS.

WE FEEL LIKE ANY, ANY ONE OF THOSE COMPANIES COULD HAVE PERFORMED THE WORK.

UM, BUT IN OUR RFP, WE HAD VERY SPECIFIC, UM, SCORING CRITERIA.

AS YOU'LL SEE THERE.

I DON'T WANNA READ THEM ALL OFF TO YOU, BUT IT'S, UM, HAS THIS COMPANY DONE SIMILAR, SIMILAR WORK? DO THEY HAVE GOOD REFERENCES? HAVE THEY COME THROUGH ON TIME AND ON BUDGET? AND GLIDDEN RECEIVED 124 OF 125 POINTS.

SO NOT ONLY WERE THEY JUST TOP-NOTCH IN EVERY CATEGORY, THEY WERE ALSO THE LOWEST PRICE.

SO, UH, WE WENT INTO A PROCESS WHERE WE INTERVIEWED GLIDDEN AND CHECK THEIR REFERENCES.

UH, IT'S RARE WHEN YOU CHECK REFERENCES, A LOT OF TIMES YOU HAVE TO CALL THREE OR FOUR TIMES TO GET PEOPLE TO TALK TO YOU.

THESE PEOPLE WERE CALLING ME BACK DURING THEIR LUNCH HOUR, UH, TO TALK ABOUT THEIR POSITIVE EXPERIENCES WITH GLIDDEN.

WE FELT VERY GOOD, UM, ABOUT THAT.

AND SO WE BEGAN WORKING ON, UH, AN AGREEMENT WITH THEM, WHICH AGAIN, IF YOU'VE SEEN YOUR PACKET, WHICH I KNOW YOU HAVE, IT'S, UH, IT'S PRETTY COMPLICATED.

UM, PRETTY LENGTHY AND PRETTY TECHNICAL.

BUT, UM, UH, AGAIN, WE'LL SPEND AS MUCH TIME AS YOU WANT TONIGHT TALKING THROUGH THAT.

BUT WE ARE RECOMMENDING GLIDING FOR CONSTRUCTION MANAGER AT RISK FOR THIS PROJECT.

SO, JUST TO TALK ABOUT A LITTLE BIT ABOUT CONSTRUCTION MANAGER AT RISK AND HOW THAT COMPARES TO THE TRADITIONAL DESIGN BID BUILD, I'M GONNA TALK ABOUT, UH, DESIGN BID BUILD FIRST, AND THEN WE'LL TALK ABOUT THE CHANGES IN THE BENEFITS, UH, TO CONSTRUCTION MANAGER AT RISK, ALSO CALLED CMAR.

SO IN TRADITIONAL DESIGN, BID BUILD, IT'S, IT'S IN THAT SEQUENCE.

YOU DESIGN IT, THEN YOU TAKE THOSE DOCUMENTS, YOU GO OUT TO BID, AND THEN SOMEONE BIDS ON THAT, AND THEN THEY COME IN AND BUILD IT.

SO WHAT YOU MISS OUT THERE IS, UH, SOME COLLABORATION BETWEEN THE PERSON WHO'S ULTIMATELY GONNA BE BUILDING THAT PROJECT AND THE, AND THE ARCHITECT AND THE OWNER.

UM, THE TRADITIONAL DESIGN BID BUILD PROCESS IS NOT NECESSARILY AN OPEN BOOK.

YOU KNOW, A TOTAL AMOUNT.

YOU DON'T NECESSARILY KNOW ALL THE DETAILS AND THE SUBS, AND THERE'S, THERE'S OPPORTUNITIES, UH, THERE TO, YOU KNOW, HIDE COSTS, INFLATE COSTS, AND DO SOME THINGS THAT, THAT MAY BE DIFFICULT OR PROBLEMATIC FOR THE PROS FOR THE PROJECT.

SO WE FEEL THAT C MARS A MORE, UH, TRANSPARENT

[03:05:01]

AND OPEN PROCESS DESIGN.

BID BUILD IS LINEAR.

SO YOU DO ONE STEP THAN THE OTHER, THAN THE OTHER.

SO THAT TAKES, THAT TENDS TO TAKE LONGER, AND IT REQUIRES MORE TIME ON THE OWNER'S PART AND THE ARCHITECT'S PART TO ADMINISTER AND MONITOR THOSE PROJECTS.

SO NOW WE'LL TALK ABOUT CMAR, AND AGAIN, IT'S, UH, PROJECT DEPENDENT.

CMAR ISN'T ALWAYS THE RIGHT, THE RIGHT PROCESS, BUT WE FELT LIKE FOR A, A RENOVATION OF THIS SIZE, UM, OF THIS, THIS SCALE WITH THIS TYPE OF WORK, IT'S, IT'S REALLY AN OPTIMAL, UM, UH, METHOD FOR THE TOWN TO USE.

SO IN CMAR, WE INVOLVE THE, UM, CONSTRUCTION MANAGER IN THE DESIGN PROCESS.

UH, THEY'RE ABLE TO PROVIDE, UM, SOME VALUE ENGINEERING OR OPTIONS DURING DESIGN.

I'LL GIVE AN EXAMPLE FROM A PROJECT I DID IN ANOTHER CITY WHERE THE, UH, ARCHITECT HAD DESIGNED A BEAUTIFUL FIRE STATION, AND THE CONSTRUCTION FOLKS CAME IN AND THEY SAID, WE CAN, WE CAN SAVE YOU $300,000 ON THIS PROJECT IF WE RESEQUENCE THIS AND WE DO THAT.

AND ARCHITECT WAS FINE WITH IT, STRUCTURALLY, IT DIDN'T CAUSE ANY KIND OF ISSUES OR PROBLEMS, BUT THEY, UM, THEY HAD BUILT A SIMILAR, UH, FACILITY.

THEY HAD DONE IT IN A WAY THAT WORKED, IT SAVED, IT SAVED WEEKS ON THE PROJECT.

THEY DIDN'T HAVE TO RENT CRANES FOR AS LONG.

ALL OF THOSE TYPE THINGS.

SO THERE'S A LOT OF VALUE AND BENEFIT TO HAVING THAT SYNERGY OF THE, THE, THE PEOPLE THAT ARE ACTUALLY GONNA BE PERFORMING THE CONSTRUCTION WORK ON, ON THE, THE FINAL PHASES OF THE, OF THE DESIGN, UM, AS WE INDICATED EARLIER, WE'RE ABLE TO PICK THE CONSTRUCTION MANAGER AT RISK BASED ON QUALIFICATIONS AND THEIR FEES, AND THEY ARE GONNA PROVIDE WHAT'S CALLED A GMP GUARANTEED MAXIMUM PRICE.

SO THEY'RE WORKING WITH US THROUGH THE DESIGN.

THEY KNOW THEY'RE, THEY'RE GONNA WORK WITH THEIR SUBS, UH, THEY'RE GONNA GATHER ALL OF THAT AND PUT A PRICE TOGETHER.

WE'LL COME BACK TO COUNCIL WITH THAT PRICE, UH, AS AN AMENDMENT TO THIS AGREEMENT, AND THEY WILL BE HELD TO THAT PRICE.

SO UNLESS WE DECIDE TO CHANGE, YOU KNOW, SOMETHING DRAMATIC THAT CAUSES ADDITIONAL COSTS, THEY'RE HELD TO THAT.

IF LUMBER TRIPLES OR IF SHEET ROCK TRIPLES, IF LABOR, UH, GOES THROUGH THE ROOF, THEY'RE, THEY'RE HELD TO THAT GUARANTEED MAXIMUM PRICE.

SO THAT'S WHY CONSTRUCTION MANAGER AT RISK HAS BEEN, BECOME VERY POPULAR IN THE LAST FEW YEARS WHEN IT'S BEEN VERY DIFFICULT TO, TO ESTIMATE AND PREDICT WHAT, UH, CONSTRUCTION MATERIALS AND LABOR IS, IS GOING TO COST ON A PROJECT.

IT LETS US, UH, FAST TRACK BECAUSE THEY'LL KNOW, THEY'LL BE ABLE TO SEE WHAT'S COMING, UH, THAT WORK WITH THEIR SUBS, KNOW THEIR SUBS, AND, UH, BE ABLE TO PUT TOGETHER A, A TIGHTER TIMELINE AND PRE-ORDER AND PLAN, UH, THEIR SEQUENCING AND THEIR MATERIALS.

AND THEN FROM AN OWNER'S POINT OF VIEW, IT'S LESS, UH, IT'S LESS TIME REQUIRED FOR US TO MANAGE THAT WHEN YOU'VE GOT A GREAT CONSTRUCTION MANAGER AT RISK ON BOARD.

SO I KNOW THAT WAS A LOT TO THROW AT YOU.

SO THERE'S KIND OF A SUMMARY, UH, OF IT.

AGAIN, COLLABORATING.

UH, COST SAVINGS, UH, HELPS THE SCHEDULE REDUCES A LOT OF CONFLICTS WHEN YOU'RE IDENTIFYING THAT IN TWO DIMENSIONS ON PAPER VERSUS IN THREE DIMENSIONS.

WHEN YOU'VE GOT PEOPLE MOBILIZED ON SITE, THEY PROVIDE A GUARANTEED MAXIMUM PRICE.

SO WE KNOW WHAT THAT PRICE IS GONNA BE.

UM, THE CONSTRUCTION MANAGER AND, AND GLIDDEN HAD TR TREMENDOUS, UH, CONTACTS.

AND YOU'LL SEE IN A MINUTE WHEN, UH, THOMAS COMES UP TO PRESENT THE, THE TYPES OF PROJECTS THEY'VE WORKED ON, THE SUBS THAT THEY'VE WORKED WITH AND SUCH IS REALLY JUST A PERFECT FIT FOR, FOR THIS PROJECT THAT WE HAVE.

THE, UH, CMAR PROCESS IS MORE TRANSPARENT.

AND THEN, UH, FRANKLY, WITH THE NUMBER OF OF PROJECTS WE HAVE GOING, WE DON'T QUITE HAVE THE CAPACITY IN-HOUSE.

SO IT'S GONNA BE NICE TO HAVE, UH, A PARTNER IN THIS PROCESS IN ADDITION TO THE ARCHITECT TO HELP MAKE SURE THAT THIS, THIS PROJECT IS COMING IN AT THE HIGH LEVEL OF QUALITY THAT, THAT WE NEED IT TO.

UM, TO BE FAIR, THERE'S, THERE'S ADDITIONAL, YOU KNOW, WORK AND COSTS ASSOCIATED WITH CMAR.

IT TOOK US, UH, A COUPLE WEEKS TO VET THIS OUT, UH, TO FIND THE RIGHT PERSON.

WE THINK THAT'LL PAY OFF IN DIVIDENDS LATER.

UM, WITH THAT PARTNERSHIP WITH THEM.

THE TIME COMMITMENT STILL EXISTS ON THE PART OF STAFF, BUT IT'S, IT'S LESS SO THAN, UH, IF WE HAD A GENERAL CONTRACTOR.

AND THEN OF COURSE, WE'RE PAYING FOR THOSE SERVICES.

SO, UH, AND THEN THAT CONSTRUCTION DOCUMENT IS BASED ON A, A FORM THAT'S, YOU KNOW, USED TENS OF THOUSANDS OF TIMES A YEAR IN DIFFERENT CONSTRUCTION PROJECTS.

SO WE DIDN'T HAVE TO CREATE AND INVENT THIS, UM, THIS VERY COMPLICATED, UH, CONTRACT ON OUR OWN.

WE USED THIS STANDARDIZED FORM, WE'RE ABLE TO SPECIFICALLY CUSTOMIZE IT.

WE WORKED VERY CLOSELY WITH LEGAL, UH, THE ARCHITECTS AND OTHERS TO MAKE SURE THAT THIS, UH, THIS WAS WRITTEN PROPERLY AND IT'S GONNA SERVE OUR NEEDS AND THE, AND THE CONSTRUCTION MANAGERS NEEDS, AND IF YOU DIG INTO IT CAREFULLY, IT'S REALLY JUST BROKEN DOWN INTO THREE PARTS.

THEY WORK WITH US IN THE, THE, UH, PRE-CONSTRUCTION PHASE.

THEN THEY PROVIDE THAT GUARANTEED MAXIMUM PRICE, WHICH AGAIN, WE COME BACK AND WE WE'RE TRANSPARENT.

WE SHOW YOU THAT YOU APPROVE THAT, UM, IT'S AN AMENDMENT TO

[03:10:01]

THIS CURRENT AGREEMENT.

IF THINGS HAVE, YOU KNOW, GONE TERRIBLY WRONG AND WE'RE JUST WAY OFF ON OUR ESTIMATES, YOU HAVE THE OPPORTUNITY TO NOT GO FORWARD OR TO GO FORWARD WITH A DIFFERENT BUDGET AMOUNT AT THAT POINT.

UH, AND THEN WE WOULD MOVE INTO THE CONSTRUCTION PHASE OF THE PROJECT AND THEY WOULD BE RIGHT THERE WITH US.

THROUGHOUT THAT, THAT ENTIRE PROCESS.

THERE ARE, AS YOU'LL NOTICE SOME OTHER A I A DOCUMENTS ATTACHED TO THAT, THAT JUST SUPPORT AND PROVIDE ADDITIONAL CLARITY AND INSTRUCTIONS IF WE FIND OURSELVES IN DIFFICULT SITUATIONS.

SO, UM, WITH THAT, I'LL STEP ASIDE AND LET, UH, THOMAS STEWART FROM GLIDDEN COME UP AND TALK A LITTLE BIT ABOUT GLIDDEN SO YOU HAVE A CHANCE TO MEET.

VERY GOOD.

THANK YOU, BILL.

I'VE GOT A COUPLE QUESTIONS AND WE CAN, YOUR QUESTIONS MIGHT GET ANSWERED DURING HIS PRESENTATION.

COULD YOU POSSIBLY WAIT? UH, I'LL ROLL THE DICE.

GO AHEAD, .

A LOT, YOU KNOW, HOLIDAY, THERE'S A COUPLE HOLIDAYS COMING UP, SO, UH, I'LL ASK TSK, BUT I, I BELIEVE THEY, THEY CLOSED DOWN FOR A WEEK OR SO.

WE CAN ALSO DO QUESTIONS AFTERWARD IF, IF, UH, THAT SOUNDS GREAT.

THANK YOU, UH, MR. MAYOR, COUNCIL, THANK YOU FOR HAVING US.

WE APPRECIATE IT.

UH, APPRECIATE THE TIME.

MY NAME'S THOMAS STEWART WITH GLIDING INDUSTRIES.

WE'RE OBVIOUSLY THE, UH, PROPOSED CONSTRUCTION MANAGER FOR THE PROJECT.

UH, THANK YOU FOR HAVING US THIS EVENING.

UH, I WANTED TO KIND OF JUST DO AN OVERVIEW OF WHO WE ARE, UH, THE TYPE OF WORK THAT WE DO, UM, HOW THE PROCESS WORKS, IF YOU HAVE QUESTIONS ON THAT, WE CAN ADDRESS IT.

UM, SO, UH, AS FAR AS WHAT GLIDING DOES, UH, MOST OF OUR PROJECTS, A VAST MAJORITY ARE PUBLIC PROJECTS, UM, MUNICIPALITIES, K 12 EDUCATION, UH, SOME HEALTHCARE, THINGS LIKE THAT.

ADDITION OF GROUND UP PROJECTS WE DO, UM, INTERIOR, UH, REMODELS LARGELY IN, UH, SPACES THAT ARE OPERATING, UH, SIMILAR TO THIS PARTICULAR PROJECT.

UM, WE'VE SEEN A SHIFT, UM, FROM THE CSP CAR BID PROCESS OVER TO THE CMAR PROCESS PRETTY VASTLY IN THE LAST TWO YEARS.

A LARGE MAJORITY OF WHAT WE'RE DOING AT THIS POINT IS A S MORE PROCESS, WHICH GIVES US, UH, SOME ADVANTAGES IN TERMS OF PRE-CONSTRUCTION BEING MORE WELL PREPARED, ASKING THE HARD QUESTIONS ON DESIGN EARLIER RATHER THAN AFTER THE PROJECT CONTRACT HAS BEEN AWARDED.

UM, WE USE A VARIETY OF, UH, DOCUMENTS TO, UH, FACILITATE THIS PROCESS DURING PRE-CONSTRUCTION.

SO WE PROVIDE THE TEAM WITH THE, UH, BEST VALUE RECOMMENDATION, WHICH IS A GRADING MATRIX ON SUBCONTRACTORS THAT PROPOSE ON THE PROJECT AFTER THE PRE-CONSTRUCTION PROCESS TAKES PLACE.

UH, THIS ALLOWS US TO KIND OF, UH, FACILITATE WHAT WE WOULD SAY IS THE BEST VALUE IN THIS PARTICULAR SCOPE.

SO DRYWALL, PAINTING, THINGS LIKE THAT, BUT DOESN'T IMMEDIATELY NECESSITATE A, A SPECIFIC PICK.

SO THERE'S TIME TO CHIME IN ON, ON THOSE SPECIFIC PICKS, ASK QUESTIONS ON HOW THE GRADING PROCESS TOOK PLACE, UH, THINGS LIKE THAT.

WE ALSO PREPARE A SCHEDULE A CONSTRUCTION SCHEDULE.

UM, REALLY WE DO THIS EARLY ON, UH, THROUGH THE PRE-CONSTRUCTION PHASES, UH, 30, 60, 90% DVS.

UH, AND THEN WE'LL, UH, WITHIN THE GMP, WE'LL BE ESTABLISH CONTINGENCIES IF, UH, THE COUNCIL, UH, OR TEAM WANTS TO DO SOMETHING IN ADDITION TO THE PROJECT AND, BUT IT'S NOT NECESSARILY DEFINED LIKE PAINTING A MURAL OR RANDOM THINGS LIKE THAT, WE CAN SPECIFY AN ALLOWANCE TOTAL TO BE USED DURING THE PROJECT AS A DESIGN IS COMPLETED.

UM, FROM THERE, UH, OUR PROJECT MANAGEMENT TEAM IS INVOLVED EARLY ON WITH OUR PRE-CONSTRUCTION TEAM.

AND SO WE WILL, WE WILL PULL IN THE SPECIFIC SUPERINTENDENT AND THE SPECIFIC PROJECT MANAGER, UH, GENERALLY IN THE 60% PHASE AFTER THE SDS HAVE GONE THROUGH.

UH, SO THEY'LL BEGIN TO, TO FACILITATE THE PROJECT PLAN.

WE CAN ORGANIZE, UM, SITE STRUCTURE, UH, WHICH ENTRANCES WE WANT OUR, UH, CREWS WALKING THROUGH TO AVOID IMPACT OF ONGOING BUILDING OPERATIONS, THINGS LIKE THAT.

SO WHEN THE PROJECT'S APPROVED, IF IT'S APPROVED, THEY CAN HIT THE GROUND RUNNING.

UH, YOU'VE GOT LESS TIME DOING SUBMITTALS ORDERING, THINGS LIKE THAT.

UH, OTHER RECENT WORK, OBVIOUSLY A LARGE LISTING HERE, OTHER WORK THAT WE CAN PROVIDE.

UM, WE'VE DONE SOME PROJECTS FOR THE CITY OF GARLAND, THE POLICE DEPARTMENT THERE, UH, CITY OF SOUTH LAKE RECENTLY FINISHED THOSE, UH, AS WELL AS SOME SDS, LARGELY CMAR FOR EACH OF THESE AS WELL.

UH, KIND OF JUST SOME RANDOM PHOTOS.

WE'VE GOT THOUSANDS.

WE COULD SHOW YOU, UM, OCCUPIED SPACES AT LEWISVILLE, ISD, UH, LARGE.

A LOT OF THESE SPACES HAD ONGOING OPERATIONS THAT WERE, UM, HAD AREAS OF THE BUILDING THAT WEREN'T SPECIFICALLY UNDER CONSTRUCTION THAT HAD TO BE PROTECTED, THINGS LIKE THAT, UH, INCLUDING THE AUDITORIUM.

UM, AND JUST KIND OF FACTOR BACK IS, UH, SOME PARTICULAR ENTITIES LIKE TO DO MULTI-YEAR PROGRAMS FOR THE CMAR STRUCTURE, UM, WHICH KIND OF OPENS UP THE BENEFIT IN TERMS OF CMAR CONTRACT POOLS, WHICH WE CAN ANSWER IF YOU'VE GOT QUESTIONS ON THAT.

UH, WE TOSS IN THIS SLIDE SPECIFICALLY WITH THE WORK THAT WE DO.

UM, A LARGE MAJORITY OF THE WORK THAT WE DO IS, IS REPEAT BUSINESS.

UH, BUSINESS DEVELOPMENT KIND OF TAKES CARE OF ITSELF WHEN YOU'RE DOING THINGS RIGHT AND WORD OF MOUTH CAN KIND OF TAKE PLACE.

SO GOTTA TOSS THAT IN.

AND THAT'S THE LAST SLIDE FOR ME.

THANKS THOMAS.

GOOD.

ALRIGHT, SO, UH, PROJECT TIMELINE, UH, NINE MONTHS FOLLOWING THE SMAR AGREEMENT THAT CONSISTS OF THREE MONTHS OF THE PRE-CONSTRUCTION PHASE AND THEN SIX MONTHS OF THE CONSTRUCTION PHASE.

AND IT'S ANTICIPATED PRE-CONSTRUCTION WOULD BEGIN IMMEDIATELY AFTER SMAR APPROVAL.

I DO WANT TO NOTE, JUST THIS TIME OF YEAR, RIGHT?

[03:15:01]

THEY'RE AROUND CHRISTMAS LIKE MANY, MANY FIRMS DO.

SO, UM, THAT, YOU KNOW, ADJUST JUST A TAD FOR, FOR THE TIME OF YEAR THAT WE'RE DOING THIS.

UH, AND THEN PROJECT DESIGN IS CURRENTLY AT ABOUT 50%.

SO WE'RE AT THAT PERFECT SPOT TO WHERE WE KNOW THE LAYOUT AND THE PLAN, BUT IT'S TIME TO GET INTO THE DETAILS AND, AND HOW, HOW THAT'S GONNA WORK AND COME TOGETHER AND, AND MIRROR UP AND MATCH.

SO WE'RE REALLY LOOKING FORWARD TO HAVING THE CONSTRUCTION MANAGER AT RISK BROUGHT ON BOARD AND, UH, CONTINUE THIS PROJECT.

SO THE CONFERENCE CENTER REMODEL PROJECT IS BUDGETED AT 2 MILLION AND IT WAS INCLUDED IN THE FY 25 BUDGET, I BELIEVE IT WAS INFRASTRUCTURE INVESTMENT FUND.

AND THAT'S A 2 MILLION OVERALL, 1.5 MILLION FOR CONSTRUCTION.

THERE'S OTHER FURNITURE FIXTURE AND EQUIPMENT AND THINGS THAT, THAT WE'RE PAYING OUT OF THAT, THAT DIFFERENCE.

SO IF YOU SEE 1.5 SOMEWHERE AND YOU SEE TWO SOMEWHERE ELSE, THAT'S, THAT'S WHY THAT IS.

UM, NEXT STEP IS CONSTRUCT, UH, OR SELECT A CMAR, PRE-CONSTRUCTION.

UH, DO THE GUARANTEED MAXIMUM PRICE AMENDMENT AND THEN GET INTO A CONSTRUCTION PHASE.

SO WE WILL, UH, HOP UP FOR QUESTIONS.

AND AGAIN, UH, ERICA BIS AND MICHAEL MORROW WITH TSK WHO ARE DESIGNING THE PROJECT ARE HERE TO HELP ANSWER QUESTIONS AS WELL, PARTICULARLY AS IT GETS TO ANY TECHNICAL DETAILS ON THE ACTUAL, YOU KNOW, DAY-TO-DAY, UH, MEANING OF, OF THIS VERY LENGTHY CONTRACT AND HOW SOME OF THAT WORKS.

I'M TECHNICALLY FAMILIAR WITH IT AND I'VE TRIED TO MEMORIZE IT, BUT THEY, THEY CAN PROBABLY ANSWER, HEY, HOW DOES THAT WORK IF THIS HAPPENS? TYPE QUESTION AS WELL.

THANK YOU, BILL.

THANK YOU, THOMAS.

CHRIS, REALLY MY QUESTION HAS TO DO WITH, UM, THE, THE GMP, THE GUARANTEED MAX PRICE.

CAN WE WALK THROUGH HOW THAT WORKS? AGAIN, ARE WE GONNA GET ONE PRICE BASED ON TODAY'S COST OF RAW MATERIAL AND LABOR AND THEN, UM, A MAX PRICE THAT WE WOULD PAY IF THOSE THINGS WERE TO GO UP? IS THAT HOW THAT WORKS? SO I, I DON'T WANT TO MAKE SURE YEAH, I CAN ANSWER THAT.

I JUST WANNA MAKE SURE FROM SOMEBODY THAT DOES IT ALL THE TIME.

UM, THAT THERE'S A COUPLE WAYS TO ANSWER YOUR QUESTION.

SO IN PROJECTS LIKE THIS THAT ARE SIX MONTHS, WHICH SHORT TERM IS WHAT WE'D CALL IT, UM, WE DON'T NECESSARILY, UH, IMPLY SPECIFIC INCREASES IN MATERIAL BECAUSE ONCE THE PROCESS GOES THROUGH, IT SHOULD BE IMMEDIATE ENOUGH THAT THOSE THINGS ARE TAKING PLACE QUICKLY.

WE'VE GOT A COUPLE PROJECTS THAT'LL BE 24 MONTH PROJECTS.

SO WHEN WE HIT THE 12 MONTH MARK, GENERALLY WE'LL PUT IN A PERCENTAGE STIPULATION OF PRICE INCREASES FOR THE FOLLOWING YEAR.

UH, FOR THIS PROJECT, WE WOULD NOT DO THAT.

THE GMP WOULD INCLUDE, UM, SPECIFIC BUYOUTS OF EACH TRADE FOLLOWED BY THE ALLOWANCES, UH, FOLLOWED BY GENERAL CONDITIONS FEE TO GIVE THE MAX MAXIMUM GUARANTEE PRICING.

AND I THINK 3.22 TALKS IN, IN DETAIL ABOUT THAT AS WELL AS 6.2 WHERE THAT THEY'RE, THEY'RE, THEY'RE LOCKING THAT IN AND THERE'S THE OPPORTUNITY TO ADD ADDITIONAL IF THIS WAS A LONGER PROJECT, A BIGGER PROJECT, AND WE DID NOT, WE DID NOT INCLUDE ANY.

YEAH, I GUESS THAT'S THE IMPORTANT THING IS IT'S A SIX MONTH PROJECT, SO THE LIKELIHOOD OF A HUGE FLUCTUATION JUST PROBABLY IS IN THERE.

AND THEN MY LAST QUESTION IS, UM, SO YOU, YOU TALK A LITTLE BIT ABOUT, UM, THE CMAR VERSUS LIKE A REGULAR GC.

SO WHAT, WHAT'S THE DIFFERENCE IN FEES IF WE WERE TO GO THE GC ROUTE VERSUS A A A CMAR I ANSWER AS WELL.

UM, SO, AND THEN THE HARD BID ROUTE, THE, UH, FEES ARE NOT, UM, STIPULATED PUBLICLY.

AND SO A CONTRACTOR WOULD COME TO SAY, HEY, WE'LL DO THE JOB FOR $2 MILLION.

WHATEVER FEE THEY CAN MAKE ON THE PROJECT IS THEIR FEE OR LOSS.

UM, WITH THIS PARTICULAR FEE, IT'S SET UP FRONT.

AND SO, UM, GENERALLY SPEAKING, UM, IT'S A LESS, THE COST OF THE PROJECT IS LESS TO THE OWNERSHIP THAN IT IS WITH HAR BID, OUR HISTORICALLY IN OUR PROCESS.

ALL RIGHT.

AND WE CANNOT JUST FENCE IT OFF AND FORGET IT FOR, YOU KNOW, THE NEXT NINE MONTHS.

AND, UM, SO BILL, BETWEEN, IN THAT, IN THAT TIME SPAN, WE HAVE ONE OR TWO MAJOR EVENTS OUT HERE.

WHAT, WHAT'S THE, UH, PLAN FOR THAT? YES, SIR.

SO WE HAVE A MEETING TOMORROW OR THE NEXT DAY YEAH.

UH, TO TALK ABOUT THAT.

AND THERE, THERE'S ALSO A CLAUSE, AND WE HAVEN'T TALKED IN GREAT DETAIL ABOUT IT, BUT WE, UH, WE WOULD HAVE TO COORDINATE STAGING OF MATERIALS AND BUILDING ACCESS.

AND WE HAVE THINGS THAT HAPPEN OUT HERE, LIKE THE VOTING THAT JUST HAPPENED AND, AND RESTROOMS THAT ARE ACCESSED.

SO WE WILL CAREFULLY COORDINATE AND SEQUENCE, LIKE DURING THIS PERIOD OF TIME, NOTHING CAN BE STAGED ON THE BACK PARKING LOT OR WE NEED ACCESS TO THIS LOBBY AT THAT POINT.

AND IF THAT ADDS A LITTLE MORE TIME OR COST TO THE PROJECT, THEN THAT'S, THAT WILL ALL BE DISCUSSED BEFORE THAT GUARANTEED MAXIMUM PRICE IS ESTABLISHED.

SO WE'RE, WE'RE ALREADY PLANNING AND FULLY AWARE THAT THIS, THIS SITE IS CRITICAL TO A LOT OF OPERATIONS IN THE TOWN,

[03:20:01]

IT, IT IS GONNA HAVE TO BE CAREFULLY SEQUENCED.

BUT IF YOU LOOK AT THERE, THERE'S NO CONCRETE WORK, THERE'S NO EXTERIOR, IT'S, IT, IT'S, IT'S REALLY FROM THIS WALL THAT WAY.

AND THAT'S, THAT'S OUR PUBLIC SPACE OUT HERE.

SO I, I THINK IT'S VERY DOABLE, BUT THE PARKING LOT AND STAGING OF, OF EQUIPMENT IS, IS GONNA BE MORE, THE MORE THE CONCERN.

GOTCHA.

AND WE'RE, WE ARE LOOKING AHEAD AND PLANNING AHEAD ON THAT FOR GOOD JURY.

OTHER QUESTIONS, COMMENTS? HOWARD, YOU'VE PROBABLY ALREADY SAID THIS AND I'M JUST CONFUSED, BUT FOR CLARITY, YOU SAID THE PROJECT IS $2 MILLION, WHICH IS THE FIGURE THAT I REMEMBER.

AND THEN YOU SAID SOMETIMES IT SAYS 1.5 'CAUSE THERE'S OTHER FEES INVOLVED.

IS THE 2 47 500 INCLUDED IN THE 2 MILLION OR IS IT IN ADDITION TO THE 2 MILLION? IT'S, NO SIR.

IT'S, IT'S IN THE, IT'S IN THAT 2 MILLION, BUT MORE SPECIFICALLY IT'S IN THE 1.5 MILLION CONSTRUCTION.

IT'S, IT'S CONSTRUCTION RELATED COSTS.

THE OTHER 500,000 RELATES TO FURNITURE, FIXTURES AND EQUIPMENT THAT WE WILL PUT IN THE BUILDING ONCE IT'S CONSTRUCTED.

SO THE 2 2 200 50,000 IS PART OF THE ONE AND A HALF MILLION? IT'S NOT ADDED TO IT.

THANK, YES, SIR.

OKAY, VERY GOOD.

OTHER QUESTIONS? IS THERE A MOTION, A MOTION TO APPROVE ITEM SIX C, C, SECOND.

SECOND FOR MARLON.

VERY GOOD.

ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.

ANY OPPOSED? ALL RIGHT.

ITEM SIX C IS APPROVED.

ITEM SIX D, PRESENT, DISCUSS AND CONSIDER ACTION ON A RESOLUTION PROVING THE 2025 CITY COUNCIL EVENTS CALENDAR.

[d. Present, discuss, and consider action on a Resolution approving the 2025 City Council Events Calendar.]

ASHLEY, GOOD EVENING, MAYOR AND COUNCIL.

UH, ASHLEY SCHROER, DEPUTY CITY MANAGER, AND I'M GOING TO PRESENT THIS ITEM IN, UH, VALENCIA'S PLACE.

SO BEAR WITH ME.

UH, WE WANTED TO BRING COUNCIL A CALENDAR FOR ALL OF 2025.

WE FIND IT MAKES IT A LOT EASIER FOR YOU TO PLAN YOUR STUFF AND US TO PLAN OUR STUFF WHEN WE CAN GO AHEAD AND GET THESE DATES LOCKED IN.

SO, UH, HOPEFULLY YOU'VE HAD A CHANCE TO GO THROUGH, YOU KNOW, IF THERE'S ANY CONFLICTS.

BUT IN THE CALENDAR WE LISTED BOTH THE, UH, ADDITIONAL COUNCIL WORK SESSIONS THAT WE WILL HAVE REGULAR COUNCIL MEETINGS, PLANNING AND ZONING COMMISSION MEETINGS, ANY TOWN HOLIDAYS OR TOWN EVENTS, AND THEN ANY IMPORTANT DATES SUCH AS ELECTION DAY FILINGS, THINGS LIKE THAT.

SO I WON'T GO THROUGH EACH ONE UNLESS YOU NEED ME TO.

I, IF I GET IN AS WE START TO LOOK AT THAT ONE I DO WANNA MAKE SURE THAT WE TALK ABOUT IS JULY, YOU'LL SEE JULY WE HAVE POPULATED ALL THREE OF THE POTENTIAL MEETINGS.

TYPICALLY YOU'VE HAD ONE MEETING IN JULY, AS YOU'VE SEEN THIS YEAR.

WE'VE HAD TROUBLE GETTING ALL OF OUR WORK SESSIONS IN, SO WE MAY REALLY, IF IT'S UP TO Y'ALL, BUT WE MAY, IT MAY BE WISE TO HAVE A SECOND MEETING AT LEAST PENCILED IN, IN JULY.

UM, WE DON'T NECESSARILY NEED ALL THREE OF THOSE, BUT THAT'S REALLY, THAT WOULD BE ONE POINT THAT WE WOULD BE GOOD TO DISCUSS AS A COUNCIL.

BUT NO WORK SESSION MEETING IN JULY.

WE HAVE ALL THREE OPTIONS LISTED HERE FOR YOU, BUT I DON'T THINK WE NEED IN JULY.

WE DON'T HAVE A, WE DON'T HAVE AN EXTRA WORK SESSION LISTED IN JULY.

IT'S JUST THE TWO.

OH, I'M LOOKING AT AN OLD VERSION.

YEAH, THE SCREEN DOESN'T DID WE? OKAY.

, CARRY ON.

SO, UM, ANY ISSUES WITH JANUARY OR IS THERE ANY ISSUES IN PARTICULAR? I DON'T GUESS WE HAVE TO GO THROUGH EACH MONTH, BUT YEAH, I'VE GOT A COUPLE QUESTIONS AND I, I I THINK THESE ARE FOR OUR CITY MANAGER, BUT, UM, WHEN I LOOK AT NOVEMBER, UM, WE'VE GOT A WORK SESSION FOR THE FIRST TUESDAY AND WE DON'T HAVE ANY VOTING MEETINGS THERE.

AND I THINK, UH, MAYBE THAT'S BECAUSE VETERANS DAY, IS THAT CORRECT? IT LOOKS LIKE? I WOULD SAY, I THINK THAT'S CORRECT.

UM, I WOULD SAY WE WOULD RECOMMEND THAT THE FOURTH BE A FULL MEETING, NOT A WORK SESSION MEETING, JUST A SPECIAL MEETING SO WE CAN GET ACTION DONE.

I DON'T, WE DON'T WANNA GO A WHOLE MONTH WITHOUT ACTION.

THAT'S GREAT.

THAT, THAT'S WHERE I WAS GOING WITH IT.

I WAS THINKING THE DAY THE 12TH OR THE FOURTH, WE, WE PROBABLY NEED TO VOTE ON SOME STUFF IN NOVEMBER.

THAT'S A GREAT POINT.

AND SO I'M, I'M ENCOURAGING US TO JUST SCHEDULE IT ON EITHER, EITHER ONE OF THOSE TWO DAYS, THE 12TH OR THE FOURTH.

MY QUESTION IS, IS DO WE REALLY HAVE THAT, I KNOW WE'VE GOT UDC, WE'VE GOT SOME HEAVY STUFF, BUT DO WE, DO WE REALLY WANNA START DOWN THAT PATH WHERE WE'RE, WE'RE HAVING THE FIRST TUESDAY OF THE MONTH AS A WORK SESSION MEETING WITH KNOWING THAT WE'VE GOT OUR, ALL OF OUR OTHER MEETINGS AND RESPONSIBILITIES? UH, YOU KNOW, ALL I CAN GO ON IS THE HISTORY OF MY TWO YEARS AND WE'VE BEEN PRETTY PACKED IN OUR WORK SESSIONS.

UM, I'M, I'M, I'M FLEXIBLE WITH JULY, BUT THE BIGGER QUESTION I HAVE IS IT LOOKS LIKE WE'RE WE'RE BEING ASKED TO APPROVE A RESOLUTION THAT WOULD INSTITUTE A FIRST TUESDAY OF THE MONTH WORK SESSION MEETING EVERY MONTH OR EVERY MONTH AT ONE.

AND SO

[03:25:01]

SO I THINK IT'S A GOOD QUESTION.

UM, I CERTAINLY THINK WE COULD, THAT'S AN EASY MEETING TO SKIP IF WE DON'T NEED IT.

SO IT MIGHT BE, WE COULD EVEN VIEW IT MORE IF, AS A PENCILED IN.

UM, BUT I THINK THERE'S BEEN TIMES CERTAINLY WHERE IT WOULD'VE BEEN NICE TO HAVE THAT, HAVE THAT EXTRA MEETING OVER THE PAST FEW MONTHS.

WELL, I, I LIKE THE THOUGHT OF FLEXIBILITY AND GETTING WORK DONE, BUT I DON'T LIKE THE THOUGHT OF, OF KIND OF GETTING IN THIS MINDSET WHERE, UM, YOU KNOW, WE'RE, WE'VE GOT EVERY, EVERY CALENDAR, EVERY CALENDAR MONTH IN FUTURE YEARS.

HEY, WE'RE GONNA HAVE, FIRST TUESDAY IS A WORK SESSION MEETING AND THEN SECOND AND FOUR, I JUST, I THINK, I THINK, UM, WHEN YOU CONSIDER ALL OF THE THINGS WE'RE WE'RE DOING AS CITY COUNCIL MEMBERS, IT'S, IT'S, IT'S A LOT.

AND IT HELPS ME SOMETIMES JUST TO HAVE SOME OF THIS STUFF CONDENSED TO JUST, WELL, I THINK, WELL, I THINK DAVID'S POINT IS VERY GOOD THAT WE, IF, IF, IF IT WERE TO HAPPEN THAT WE DIDN'T NEED TO HAVE A MEETING YEAH.

AND CANCEL IT.

AND THAT'S WHAT I SAID, I'M FLEXIBLE TO THAT.

I JUST, THE I THE IDEA, WELL, WE, WELL WE CAN CANCEL IT AND, UM, BUT UH, YOU SEE HOW OFTEN WE HAVE TO PUSH OFF ITEMS INTO FUTURE MEETINGS BECAUSE WE DON'T HAVE ENOUGH TIME TO GET 'EM DONE, UH, WITH, WITH WHAT WE'RE DOING RIGHT NOW.

SO, UH, SO THAT, THAT'S WHY I THINK IT'S IMPORTANT TO HAVE, HAVE THE WORK, JUST THE WORK SESSION MEETINGS.

WELL YOU HEARD WHAT MY THOUGHTS.

APPRECIATE YOUR THOUGHTS, DARREN.

ALL RIGHT.

I SEE THAT'S ALL OVER.

I DON'T KNOW WHO'S FIRST.

I DON'T MIND JUMPING IN.

UM, IS THERE ANY CHANGE WITH THE POLICIES OF ME POTENTIALLY HAVING TO ZOOM IN? THERE'S A COUPLE BAD MONTHS THAT I HAVE AUGUST AND FEBRUARY, SO TYPICALLY ZOOM MEETINGS POTENTIAL, WE HAVE THE COUNCIL RULES OF PROCEDURE THAT'S ADOPTED BY COUNCIL AND CONTINUE FOLLOWING THAT.

THAT WOULDN'T AFFECT THAT.

GREAT.

MM-HMM, , I WAS JUST GONNA SAY THREE OUTTA FOUR WEEKS.

HAVING A MEETING ON TUESDAYS MEANS IF YOU WANT A VACATION, YOU CAN ONLY VACATION THE WEEK.

WE DON'T HAVE A MEETING.

IS IT POSSIBLE TO MAKE THAT INSTEAD OF THE TUESDAY, MAYBE THE MONDAY BEFORE THE FIRST TUESDAY AND DO TWO, TWO NIGHTS IN A ROW? SO WE, I DON'T KNOW HOW OTHER PEOPLE FEEL ABOUT IT, BUT I'M, I DON'T HAVE CONFLICTS YET, BUT I THINK I'M GOING TO, IF WE'RE MEETING EVERY WEEK.

WELL THE GOOD, THE GOOD NEWS IS YOU CAN MISS A MEETING.

IT'S NOT THE END OF THE WORLD PEOPLE, PEOPLE MISS MEETINGS ALL THE TIME.

IT'S NOT UNCOMMON.

SO, AND, AND, AND DOING BACK TO BACK, I DON'T REALLY, NOT TOO INTERESTED IN HAVING THE STAFF HAVING TO HANG OUT TWO NIGHTS IN A ROW, UM, EVERY MONTH.

YEAH, GOOD QUESTION THERE.

I THINK WE DO HAVE MORE WORK THAN WE'RE ABLE TO GET DONE.

SO WE HAVE TO DO THIS TIME SOMEWHERE.

SO WE EITHER START EARLIER, HAVE A DIFFERENT DAY OR GO LATER.

AND, UM, I HAVEN'T MISSED A MEETING IN LIKE THREE YEARS AND, AND THIS MIGHT MAKE ME MISS A MEETING.

IT'S OKAY.

SO, UH, AND ZOOMING IN IS FINE.

IT'S, IT'S, UH, I'M, I'M NOT OPPOSED TO THE MONDAY BEFORE, UH, BUT THAT WOULD BE, UM, UP TO THE MAJORITY, UP TO STAFF AS WELL.

UH, AND UM, I HAVE ONE MORE THING.

I CAN'T QUITE, ALRIGHT, WE'LL COME BACK TO YOU CHRIS.

MY, MY ONLY COMMENT IS, YOU KNOW, WE'RE, WE'RE DOING STRATEGIC PLANNING AGAIN IN FEBRUARY AND I'LL JUST TELL YOU I STRUGGLED BECAUSE THERE ARE A LOT OF ISSUES THAT WERE ALREADY TALKED THROUGH IN FEBRUARY AND I GOT HERE IN MAY AND, UM, I JUST FELT BEHIND.

SO THAT WOULD BE MY ONLY SUGGESTION IS THAT WE PUSH BACK STRATEGIC PLANNING BECAUSE I MEAN, YOU COULD HAVE SOMEONE NEW IN MAY AND I, AND I KNOW IT MAKES IT TOUGH, I KNOW WE'VE GOT BUDGET, BUT, UM, I WOULD JUST TELL YOU, HAVING BEEN THROUGH IT THIS YEAR, UM, IT'S TOUGH FOR SOMEONE TO GET CAUGHT UP.

IT IS, I I, I DON'T DISAGREE WITH THAT, CHRIS.

AND YEAH, WE, IT'S, IT CAN BE CHALLENGING FOR US BECAUSE WE'RE STARTING THE BUDGET, YOU KNOW, IN THE SUMMERTIME, BUT THE STAFF STARTS WAY EARLIER THAN THAT, PUTTING THEIR BUDGET, YOU KNOW, TOGETHER THE PROPOSED BUDGET THAT THEY'RE GONNA SUBMIT TO THE CITY MANAGER.

AND THEY DO THAT BASED ON THE STRATEGIC PLANNING THAT WE GO THROUGH.

SO FOR THEM TO NOT HAVE THAT INFORMATION, THAT THAT BACKS THEM UP WHERE THEY'RE HAVING TO SCRAMBLE IN WHENEVER MARCH OR MAY, MAY OR JUNE.

AND I, AND I HEAR ALL THAT, BUT I GUESS WHERE I'M COMING FROM IS, YOU KNOW, WE, WE HAVE PEOPLE THAT DECIDE TO RUN.

UM, IT, IT'S A BIG DECISION.

IT IMPACTS THEIR FAMILIES.

UM, AND I FEEL LIKE THOSE PEOPLE NEED TO HAVE A VOICE FROM DAY ONE AND IF YOU DO STRATEGIC PLANNING, YOU DON'T

[03:30:01]

TRUST ME.

I'M LIVING IT RIGHT NOW.

WE'RE, WE'RE DOING THINGS THAT WE'RE TALKED ABOUT IN FEBRUARY THAT I HAD NO VOICE IN AND I DON'T LIKE IT.

SO I FEEL LIKE WE SHOULD SOMEHOW, IF YOU WANNA DO STRATEGIC PLANNING IN FEBRUARY, THAT'S GREAT, BUT THE PEOPLE THAT ARE ELECTED IN MAY NEED TO HAVE A VOICE WHERE THEY GO A WHOLE YEAR LIVING SOMEONE ELSE'S STRATEGIC PLAN.

SO I'LL, I'LL PICK UP WITH STRATEGIC PLAN.

UM, SO I CAME ON IN THE OPPOSITE, UM, ANGLE ON THAT TO WHERE I STARTED IN MAY AND WE HAD STRATEGIC PLANNING RIGHT AFTER I STARTED AND I WAS COMPLETELY USELESS, LOST.

IT WASN'T, IT WAS WORTHLESS.

SO I WAS A BIG PROPONENT OF MOVING IT WAY BACK INTO, INTO FEBRUARY, MARCH.

UM, AND I'LL STAND BY THAT.

UH, I UNDERSTAND WHERE YOU'RE AT, BUT SOMETIMES WE DO HAVE TO CARRY, WE HAVE TO CARRY FORTH PLANS THAT OTHER COUNCIL PEOPLE MADE COUNCILS BEFORE US.

SO, UM, THAT'S A GOOD POINT.

UH, BUT THAT'S KIND OF THE OTHER SIDE OF THE ARGUMENT I'D LIKE TO SEE A TML PUT ONTO THE CALENDAR ALSO.

NOT THAT IT'S A REQUIREMENT, BUT IT'S GOOD TO HAVE ON THERE.

AND, AND I'LL JUST MAKE A COMMENT TO THAT AS WELL, CHRIS, THAT YOU KNOW, YOU, YOU, YOU'RE A LITTLE BIT DIFFERENT SITUATION BECAUSE YOU HAD EXPERIENCE ON THE COUNCIL, SO YOU ALREADY KNEW WHAT WAS, WHAT TO EXPECT.

UH, IF SOMEBODY COMES ON AND THEY'VE, THEY'VE NOT SERVED ON THE COUNCIL BEFORE, THERE'S A LOT OF RAMP UP TIME FOR THEM TO EVEN GET UP TO SPEED ON ANYTHING THAT'S GOING ON.

HOWARD COULD PROBABLY ATTEST TO THAT LOST, RIGHT? THAT, YOU KNOW, SO, SO YOU'RE GETTING ON A TRAIN THAT'S ALREADY MOVING.

BUT, UM, THAT'S KIND OF, THAT'S KIND OF WHAT HAPPENS.

I THINK I DON'T, BECAUSE I, BECAUSE I DON'T KNOW, IF SOMEBODY CAME IN THEY WERE COMPLETELY GREEN AND HAD NOT HAD ANY REAL, REAL EXPOSURE TO, TO BEING ON THE COUNCIL AND WHAT'S GOING ON, EVERYTHING.

I THINK IT WOULD BE HARD FOR THEM TO HAVE A WHOLE LOT OF SOLID INPUT ON THE STRATEGIC PLANNING PROCESS.

NOT TO BE INSULTING TO ANYBODY WHATSOEVER, BUT I HOPE YOU GET MY POINT.

NO, I, I DO, BUT I, I GUESS I LOOK AT IT A LITTLE DIFFERENTLY.

UM, YOU KNOW, ALL YOU'RE REALLY ASKING IS, YOU KNOW, WHAT DO YOU WANT YOUR TOWN TO LOOK LIKE? AND THAT'S REALLY IT.

AND THEN THAT'S PRETTY SIMPLE AND IF YOU DON'T KNOW THE ANSWER TO THAT QUESTION, YOU PROBABLY SHOULD NEVER HAVE RUN ANYWAY.

THAT'S A WHOLE OTHER CONVERSATION.

DAN, QUESTION.

I KNOW WE'VE HAD A FEW THIS YEAR, JOINT P AND Z COUNCIL MEETINGS.

I SEE NONE ON THE CALENDAR FOR THIS COMING YEAR.

IS THERE A REASON FOR THAT? UH, YOU KNOW, THE JOINT ONES THAT WE, THAT WE HAD OVER THE PAST COUPLE YEARS HAVE BEEN RELATED TO THE UDC.

DO WE HAVE ONE ON THE COMP PLAN OR JUST MM-HMM, IN THE COMP PLAN? UM, I THINK JUST WITH WHERE THOSE ARE IN THEIR PHASE RIGHT NOW, IT'S REALLY AT THE POINT OF THOSE IN BOTH THEIR OWN TIMEFRAMES WILL GO TO PNZ AND THEN COUNCIL AS RECOMMENDATIONS.

SO I THINK YOU'RE JUST KIND OF IN YOUR OWN LANES A LITTLE BIT AT THIS POINT.

OBVIOUSLY IT'S ONE CONTINUUM, BUT, OKAY.

THANK YOU HOWARD.

I WAS JUST GONNA ADD ON TO WHAT DARREN SAID.

IF, IF WE MADE THE SECOND AND FOURTH TUESDAY MEETINGS EARLIER, AN HOUR, HOUR AND A HALF EARLIER, INSTEAD OF DOING THAT OTHER TUESDAY, WOULD THAT BE OKAY WITH STAFF AND, 'CAUSE WE ALL HAVE TO PLAN TO BE HERE THAT TUESDAY ANYWAY, UNLESS WE'VE GOT PEOPLE WORKING AND THEY CAN'T GET OFF WORK THAT EARLY.

THAT MIGHT, WHICH WHICH WE DO.

WE DO HAVE PEOPLE THAT WORK AND, AND THAT'S COULD ALSO DISCOURAGE SOMEBODY THAT HAS A REGULAR JOB FROM, FROM RUNNING AND BEING INVOLVED.

SO, UH, FROM, FROM, FROM, NEVERMIND FOR MOST OF US IT'S PROBABLY, NO, IT'S, WE, WE'VE ALL BROUGHT UP THE SAME THING MANY TIMES AND, AND UH, FOR MOST OF US IT WOULD WORK OKAY.

BUT, UH, BUT WE DON'T WANT TO BE, UH, EXCLUSIVE THAT WAY AND KEEP FOLKS FROM BEING INVOLVED.

GOT IT.

ANYTHING ELSE ON THIS? WERE YOU, WERE YOU DONE ASHLEY, OR WE JUST STARTED TALKING? OH NO, I'M DONE.

I MEAN, UNLESS, UNLESS THERE'S ANY OTHER CHANGES OR ANYTHING THAT DOESN'T WORK FOR ANYBODY, I'M, I'M GOOD.

ANYTHING ELSE FROM ANYBODY? DARREN? NO.

MOTION.

DO IT.

YEP.

ONE I'VE GOT ONE MORE.

ONE MORE QUICK QUESTION.

SO THIS, I DON'T, HAVE WE EVER DONE A RESOLUTION LIKE THIS BEFORE FOR SCHEDULE? THIS IS, YEAH, THIS IS NEW.

I THINK IT'S BEEN, I'M SURE IT'S BEEN DISCUSSED IN WORK SESSIONS BEFORE.

YOU KNOW, THIS YEAR IT GOT, AS WE GOT TO THE END OF THE LAST CALENDAR YEAR OR THIS CALENDAR YEAR, UM, MEETINGS KEPT POPPING UP.

I KNOW IT WAS CONFUSING FOR COUNCIL.

WE WERE TRYING TO PLAN AS WE WENT.

SO WE'RE TRYING TO MAKE THIS THE STANDARD MOVING FORWARD THAT WE AT LEAST COME UP WITH THE PLAN.

OBVIOUSLY WE'LL DEVIATE FROM THE PLAN AT SOME POINT, BUT IT'LL BE REALLY CLEAR.

THAT'S THE GOAL.

YEAH, THAT AND WHERE I WAS GOING, I THINK YOU JUST ADDRESSED WHERE I WAS GOING.

SO THIS DOESN'T PRECLUDE US FROM ADDING, WE'RE GONNA HAVE OTHER CITY COUNCIL MEETINGS, SPECIAL JOINT MEETINGS.

VERY, THIS DOESN'T PRECLUDE US FROM THAT, DOES IT? NO, IT'S NOT IN ORDINANCE.

I JUST, YEAH, I NEED CLARIFICATION ON THAT.

OKAY, I'LL MOVE, UH, APPROVAL FOR ITEM SIX D.

OKAY, SECOND.

THANK YOU NANCY.

WE HAVE MOTION TO SECOND ALL IN ANY OTHER DISCUSSION?

[03:35:01]

ALL IN FAVOR? AYE.

THAT MOVES US TO ITEM NUMBER SEVEN, ITEMS OF COMMUNITY INTEREST, AN OPPORTUNITY FOR THE COUNCIL TO, TO EXPRESS.

ANY OPPOSED? ALRIGHT, ITEM SIX D IS APPROVED.

[7. Items of Community Interest. The City Council will have this opportunity to address items of community interest, including: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition; a reminder about an upcoming event organized or sponsored by the Town of Addison; information regarding a social, ceremonial, or community event that was or will be attended by an Addison City Council member or an official; and, announcements involving an eminent threat to public health and safety in Addison that has arisen since posting this agenda.]

THANKS, CONGRATULATIONS, CONDOLENCES AND SO FORTH.

UH, ABOUT ANYTHING THAT'S ON YOUR MIND.

DOES ANYBODY HAVE ANYTHING? NOTHING TONIGHT.

WELL, YOU KNOW, I DO .

UM, I, I JUST, I, AND I SAID IT EARLIER DURING THE WORK SESSION, I JUST WANNA REITERATE, UM, THE, THE WORK THAT THE STAFF DOES, UH, AROUND TOWN, NO MATTER WHAT HAPPENS, YOU KNOW, THINKING BACK TO TASTE ADDISON AND EVERYTHING THEY HAD TO GO THROUGH FOR THAT TO, UH, TO GET US TO THAT PLACE, TO, TO HAVE A SUCCESSFUL, AS SUCCESSFUL AS WE COULD WITH, UH, WITH THE WEATHER AND ALL THE OTHER CONDITIONS.

UM, BUT, UM, BUT I JUST WANT, I I I HOPE THEY GET THE MESSAGE FROM, FROM THE COUNCIL THAT, THAT, UH, WE, WE SUPPORT THEM SO MUCH AND APPRECIATE ALL THE HARD WORK THAT THEY DO.

AND I CAN'T SPEAK FOR EVERYBODY ELSE, OBVIOUSLY, BUT I'M SPEAKING FOR MYSELF AND, AND WHEN I'M CONFIDENT THAT THE COUNCIL FEELS THE SAME WAY.

SO FROM, FROM DAVID GAINES THROUGH EVERY PERSON IN THE ORGANIZATION, I, I JUST SAY THANK YOU FOR, FOR ALL THAT YOU DO FOR US EVERY DAY.

ANYTHING FROM ANYBODY ELSE, I WOULD DITTO THAT EVEN IF I VOTE NO, IT DOESN'T MEAN I DON'T APPRECIATE WHAT YOU DO, .

I REALLY DO APPRECIATE IT AND I CAN DO A BETTER JOB.

I JUST DISAGREE.