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I CALL THE PLANNING AND ZONING COMMISSION WORK SESSION INTO ORDER, UH, TUESDAY, OCTOBER 15TH, 2024.
UH, WE HAVE A QUORUM, SO LESLIE, I'LL TURN IT OVER TO YOU.
LESLIE KNIGHT, DIRECTOR OF DEVELOPMENT AND NEIGHBORHOOD SERVICES.
UM, I JUST WANTED TO QUICKLY, UM, BEFORE WE GET INTO IT, ANNOUNCE, UM, WE HAVE NEW, UH, LEGAL COUNSEL JOINING US TODAY, UM, VICTOR FLORES.
SO, UM, WELCOME, THANKS FOR JOINING US,
[1. Status update and announcements on recent Planning and Zoning Commission cases and planning policy items.]
ALL RIGHT.UM, SO FIRST ITEM ON THE AGENDA.
WE HAVE STATUS UPDATE, UM, OF RECENT PLANNING CASES.
SO AT THE LAST MEETING, UM, YOU ALL CONSIDERED FOUR DIFFERENT, UH, SPECIAL USE PERMITS.
UM, THOSE ALL WENT TO COUNCIL THE LAST MEETING, UM, WHICH I BELIEVE WAS THE EIGHTH, OCTOBER 8TH, AND ALL FOUR OF THEM GOT APPROVED.
SO THAT WAS A SPECIAL USE PERMIT FOR HACHI SUSHI AT, UH, TOWN HALL SHOPPING CENTER, UM, AT SUP AMENDMENT FOR TOASTED YOLK, UH, FOR A NEW PATIO COVER.
UH, THEN TWO NEW RESTAURANTS AT VILLAGE ON THE PARKWAY, UM, LANDMARK AND, UH, NEW BO.
SO ALL OF THOSE ARE MOVING FORWARD.
AND THEN ONE OTHER QUICK ANNOUNCEMENT, UM, I, I SENT OUT A CALENDAR INVITE FOR OUR NEXT EMPLOYEE MERIT LUNCHEON ON NOVEMBER 14TH.
UM, SO IF YOU, ANY OF YOU ARE INTERESTED IN ATTENDING THAT, PLEASE LET ME KNOW.
ALRIGHT, THAT'S ALL I GOT FOR, UM,
[2. Status update and announcements on Advance Addison 2050 and Unified Development Code (UDC).]
STATUS UPDATES AND ANNOUNCEMENTS.AND I'LL HAVE OUR CONFERENCE OF PLANNING MANAGER, JADE BROAD INTRODUCE, UM, OR PROVIDE SOME UPDATES ON A COUPLE OF OUR LARGER PROJECTS.
GOOD EVENING COMMISSION, JADE BROAD NEXT ON THE COMPREHENSIVE PLANNING MANAGER.
MOST OF Y'ALL KNOW ME ALREADY, BUT IT'S NICE TO, UH, MAKE VICTOR'S ACQUAINTANCE TONIGHT.
UM, AS LESLIE MENTIONED, I'M JUST GONNA GIVE A QUICK UPDATE OF THE, UM, STATUS OF TWO MAJOR PROJECTS BEING THE COMPREHENSIVE PLAN AND THE UNIFIED DEVELOPMENT CODE.
SPOILER ALERT, WE ARE ON SCHEDULE.
SO FOR BOTH OF THESE, WE DO HAVE A CONSULTANT TEAM WHO IS DRAFTING EACH OF THESE DOCUMENTS.
UM, FOR THE UNIFIED DEVELOPMENT CODE IS A COMBINATION OF ESSENTIALLY PLANNERS AND ATTORNEYS WHO ARE, UM, VETTING THAT TO MAKE SURE WE'RE IN GOOD LEGAL STANDING AND ARE PURSUING BEST PRACTICES FROM A PLANNING PERSPECTIVE, AS WELL AS FROM THE COMPREHENSIVE PLAN SIDE OF THINGS.
WE HAVE A COMBINATION OF ACCREDITED PROFESSIONALS WHO ARE CERTIFIED PLANNERS AND CERTIFIED WITH THE CONGRESS OF NEW URBANISM AND ARE ALSO PROFESSIONAL ENGINEERS FIRST WITH THE COMP PLAN.
SO THE PROJECT TIMELINE IS SEEN ON THE SCREEN.
WE ARE IN PHASE FIVE CURRENTLY, SO WE JUST RECEIVED, UH, THE FIRST SECTION OF THE FULL COMP PLAN DRAFT TODAY.
IT'S IN STAFF'S HANDS CURRENTLY.
WE'LL BE REVIEWING THAT JUST TO MAKE SURE THERE'S NO MAJOR ISSUES.
AND THEN WE'LL BE PREPARING THAT, UM, FOR THE NEXT CPAC MEETING IN NOVEMBER.
ONCE THAT'S COMPLETED, WE WILL MOVE INTO PUBLIC REVIEW.
SO PUBLIC REVIEW BEING THE FINAL SECTION OF THE OVERALL PROJECT, AND WE WILL BE ADOPTING IN APRIL OF NEXT YEAR.
SOME SPECIFIC THINGS TO JUST EITHER MENTALLY BOOKMARK OR TO TAKE A PICTURE OR TO REFER TO THE SLIDES LATER.
UM, I WILL SEND ANY IMPORTANT INFORMATION OUT TO Y'ALL VIA EMAIL WITH, UM, DIRECTIVES FOR P AND Z REVIEW RELATED TO THE COMPREHENSIVE PLAN IN FULL.
SO WE ARE PREPARING, AS MENTIONED FOR THE NEXT SET OF, UM, REVIEWS IN ANTICIPATION OF ADOPTION.
SO THAT BEING THE CPAC MEETING ON NOVEMBER 6TH.
AND THEN WHAT WE'LL DO IS AN ONLINE REVIEW WITH YOUR CONVEO.
SO FOR THOSE OF Y'ALL WHO SERVED ON THE UDC COMMITTEE, UM, YOU WILL, YOU'LL HOPEFULLY BE FAMILIAR WITH THAT PLATFORM, BUT IT'S JUST FULLY DIGITAL REVIEW TO STREAMLINE THAT PROCESS.
SO ONCE WE GET TO THAT STAGE, AGAIN, I'LL SEND AN EMAIL OUT AND Y'ALL CAN JUST, UM, LOG INTO THE DOCUMENT AND ISSUE COMMENTS THAT WAY.
SO THERE'S A SERIES OF REVIEWS TO WHERE, UM, WE AS STAFF P AND Z COUNCIL WILL VET THE DOCUMENT BEFORE IT'S SENT OUT PUBLICLY.
SO PREPARE FOR THAT IN NOVEMBER.
FOLLOWING THOSE REVIEWS, WE WILL HAVE A COUPLE OF WORK SESSIONS.
YOU HAVE DEDICATED TIME TO REVIEW COMMENTS, AND WE CAN REACH A CONSENSUS AMONG THE COMMISSION.
AND THEN AGAIN, PREPARE FOR COUNCIL ADOPTION.
SO WE'RE MOVING TOWARDS APRIL 8TH AS ADOPTION OF THE FULL COMPREHENSIVE PLAN NEXT YEAR.
FOR THE UDC, WE ARE IN PHASE THREE.
SO WE DID RECEIVE THE CONSOLIDATED DRAFT LAST MONTH AS STAFF WENT THROUGH THAT FULLY FOR THE FIRST TIME.
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AND CLARION THE CONSULTANT IS COMPILING ALL STAFF COMMENTS RIGHT NOW.WE'RE EXPECTING THAT TO BE SENT BACK TO US, UM, IN THE NEXT FEW WEEKS OR MONTH OR SO.
UM, AGAIN, PREPARING FOR PUBLIC CONSUMPTION AND ADOPTION.
SO SPECIFIC DATES RELATED TO THAT.
UM, WE WILL HAVE ALL COMMENTS RETURNED TO US NOVEMBER 4TH FROM CLARION.
AND THEN WE WILL DO THROUGH THE SAME PLATFORM A REVIEW WITH STAFF P AND Z AND COUNCIL.
THAT IS AN OPPORTUNITY FOR ALL OF US TO VET THE DOCUMENT BEFORE IT'S RELEASED PUBLICLY.
UM, AND THEN WITH THE UDC, WHAT THE PUBLIC REVIEW WILL REALLY LOOK LIKE IS PUBLIC HEARINGS, UM, PREDOMINANTLY.
SO WE ARE TRYING TO STREAMLINE THIS PROCESS A BIT SINCE IT'S GONE ON FOR FIVE YEARS, UM, TO GET IT ACROSS THE FINISH LINE BEFORE, UM, TO MAKE SURE WE HAVE CONTINUITY OF CURRENT ELECTED AND APPOINTED OFFICIALS SO THAT, UM, WE CAN MOVE INTO ADOPTION IN ADVANCE OF THE COMPREHENSIVE PLAN.
SO THE ADOPTION DATE IS SET FOR MARCH 25TH WITH COMMENTS AND QUESTIONS FOR BOTH DOCUMENTS.
THERE IS A PROJECT HUB THAT'S BEEN CREATED.
SO AGAIN, IT'S CONVEY O BUT YOU CAN SEE BOTH PROJECTS ON THE WEBSITE LINKED THERE.
UM, ONCE THE DOCUMENTS ARE READY FOR Y'ALL TO COMMENT ON, AGAIN, I'LL SEND AN EMAIL.
YOU'LL HAVE A PASSWORD PROTECTED, UM, DOCUMENT TO VIEW AT THAT TIME.
SO IF YOU HAVE ANY QUESTIONS RELATED TO THAT NOW OR IN THE FUTURE, PLEASE DON'T HESITATE TO ASK.
YOU CAN REACH ME VIA EMAIL, CALL, WHATEVER YOU KNOW HOW TO REACH ME.
SO FOR THE REVIEW OF THE UDC, IT'S JUST GONNA BE US TO TURN IN COMMENTS.
WE'RE NOT ALL GETTING TOGETHER TO ANY KINDA MEETING.
WE, WE WILL HAVE A WORK SESSION.
SO IN JANUARY WE'LL HAVE A WORK SESSION WITH P AND Z TO DISCUSS THAT SPECIFICALLY, UM, FOR THE UDC, AND THEN WE WILL HAVE A REGULAR MEETING WHERE THERE'S AN OPPORTUNITY TO SPEAK TO IT AND THEN TAKE ACTION.
BUT NOT THE WHOLE UDC GROUP, CORRECT.
SEPARATE LIKE WE'VE MET BEFORE.
ANY OTHER QUESTIONS? GREAT, THANK YOU.
UM, AND THAT PRESENTATION THAT JAY JUST GAVE IS ON YOUR ONEDRIVE IF YOU WANNA REFER BACK TO THOSE DATES AS WELL.
[3. Discussion regarding items on the agenda for the October 15, 2024 Planning and Zoning Commission Regular Meeting: September 17, 2024 Planning and Zoning Commission Meeting Minutes Special Use Permit request The Office Bar (1919-SUP) Special Use Permit Amendment request for Westwood Montessori School (1924-SUP)]
UM, ALL RIGHT.SO MOVING ON TO ITEM THREE OF THE WORK SESSION, AND THAT'S DISCUSS ITEMS ON THE REGULAR AGENDA FOR TONIGHT.
UM, THE FIRST IS THE, UM, MINUTES FROM THE LAST MEETING, SEPTEMBER 17TH.
ARE THERE ANY EDITS FROM YOU ALL? GREAT.
AND THEN, UH, WE HAVE TWO ITEM PUBLIC, PUBLIC HEARING ITEMS. THE FIRST IS A SPECIAL USE PERMIT REQUEST FOR A NEW RESTAURANT.
UM, THIS IS A NEW RESTAURANT AT, UM, QUORUM TWO, THE QUORUM TWO SHOPPING CENTER, UM, AT 49 50 BELTLINE ROAD.
SO THIS IS THE SAME SHOPPING CENTER WHERE THERE'S, UH, LIKE THE IMPROV COMEDY CLUB, UM, AS WELL AS SOME OTHER, UH, RESTAURANTS.
SO THIS REQUEST IS A BIT UNIQUE IN THAT THE SUITE ITSELF, UH, WAS FORMALLY COMBINED WITH THE ADJACENT SUITE, WHICH IS CURRENTLY, UM, TASTY TALES, IF YOU'RE FAMILIAR WITH, WITH THAT AREA.
HOWEVER, UM, THAT WAS WITH THE PREVIOUS OCCUPANT.
WHEN TASTY TAILS CAME IN, IT GOT SUBDIVIDED AND THIS PORTION, UH, WHICH IS ABOUT 1900 SQUARE FEET, GOT LEFT OVER.
AND SO THERE, BUT SOME OF THE ISSUES IS, IS THERE WAS, THE ONLY THING THAT WAS FINISHED OUT WITH WAS A BAR AND A RESTROOM.
THERE WAS NO KITCHEN FACILITIES.
UM, SO THIS REQUEST WOULD COME IN, UM, OCCUPY THE REMAINDER OF THAT SUITE, WHICH WAS AT ONE TIME A RESTAURANT.
HOWEVER, IT IS NOW KIND OF LEFTOVER AND DOESN'T HAVE ALL THE FACILITIES.
UM, THEY WOULD FINISH IT OUT TO INCLUDE A, A KITCHEN AND ALL THE OTHER COMMERCIAL FACILITIES REQUIRED TO OPERATE A RESTAURANT, UM, AND USE THAT SPACE.
THE RESTAURANT IS ALSO PROPOSING, UH, THE SALE OF ALCOHOL AS WELL AS, UM, TO OFFER HOOKAH ON SITE.
SO JUST A LITTLE BIT MORE ABOUT THE RESTAURANT ITSELF.
THERE IS A FLOOR PLAN PROVIDED.
UH, THEY'RE PROVIDING SEATING FOR ABOUT 67 INDIVIDUALS.
UM, PROPOSED HOUR HOURS OF OPERATION ARE 2:00 PM EXCUSE ME, THAT 2:00 PM TO 2:00 AM EXCUSE ME, THAT'S A TYPO.
SO, UM, THERE'S NO PROPOSED EXTERIOR CHANGES TO THIS SITE, OR LIKE PARKING, LANDSCAPING, THE FACADE.
UM, THEY WILL HAVE TO INSTALL A NEW GREASE TRAP, BUT THAT WON'T GENERALLY AFFECT ANY OF THE, UM, EXISTING CONDITIONS LIKE PARKING OR LANDSCAPING.
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ANY QUESTIONS ON THIS ONE? ALRIGHT.AND THEN THE NEXT SPECIAL USE PERMIT IS A, AN AMENDMENT TO A PREVIOUSLY APPROVED SPECIAL USE PERMIT FOR WESTWOOD MONTESSORI SCHOOL.
SO THIS CAME BEFORE YOU ALL, UM, I BELIEVE IT WOULD'VE BEEN MARCH TIMEFRAME, UH, MARCH, 2024 FOR, UH, A PRIVATE SCHOOL AT MIDWAY ATRIUM.
SO THE SCHOOL IS, UM, TAKING AN EXISTING OFFICE FOUR STORY OFFICE BUILDING, CONVERTING IT INTO A PRIVATE SCHOOL.
UM, IN THE PRESENTATION, I'M GONNA REVIEW JUST SOME OF THE BACKGROUND FOR THOSE OF YOU THAT MAY HAVE FORGOT WHAT, WHAT'S BEING PROPOSED.
UM, BUT THE AMENDMENT REALLY COMES DOWN TO, UH, JUST TWO MAIN POINTS.
UM, THERE ARE SOME MINOR MODIFICATIONS TO THE APPROVED DEVELOPMENT PLANS, AND THAT REALLY HAS TO, UM, AFFECT THE DROP OFF LANE AS WELL AS SOME OF THE TREE MITIGATION.
UM, SO THEY'RE PROPOSING TO PRESERVE A COUPLE MORE TREES THAN THEY PREVIOUSLY WERE.
UM, AND THEN THE OTHER ITEM, WHICH IS A LITTLE BIT MORE SUBSTANTIAL IS, UM, ADDING THREE TEMPORARY STORM SHELTERS ON SITE.
SO ON THIS PLAN, WHICH, UM, NORTH IS TO THE RIGHT OF THE SITE PLAN, UM, THE STORM SHELTERS ARE LOCATED AT THE BOTTOM OF THE PLAN, UH, WHICH IS, WOULD BE TECHNICALLY ON THE EAST PROPERTY LINE.
SO THE REASON THAT THIS HAS COME TO BE, UH, A, A NECESSITY IS THERE WAS SOME PHASING, UM, NEEDED IN ORDER TO COMPLETE THE GYM.
SO THE, UM, AS EXPECTED, THE CONVERSION OF THE OFFICE BUILDING TO A SCHOOL WENT MUCH MORE QUICKLY THAN THE CONSTRUCTION OF A BRAND NEW BUILDING.
AND SO NOW THE SCHOOL IS TRYING TO OCCUPY THE OFFICE BUILDING, HOWEVER, TO MEET THE INTERNATIONAL CODE COUNCIL, UM, REQUIREMENTS FOR SCHOOLS, WHICH REQUIRES A STORM SHELTER.
THEY'RE NOT ABLE TO GET A CERTIFICATE OF OCCUPANCY WITHOUT THE GYMNASIUM BUILDING BEING COMPLETED, WHICH WILL ALSO SERVE AS A STORM STRUCTURE, STORM SHELTER, EXCUSE ME.
SO TO FILL THAT GAP, WHICH THE APPLICANT IS ANTICIPATING TO BE NINE MONTHS, THEY'RE PROPOSING THREE TEMPORARY STORM SHELTERS TO BE ADDED ON SITE TO SERVE AS THE REQUIRED STORM SHELTER TO MEET THE ICC 500 CODE SO THAT THEY CAN GET A CERTIFICATE OF OCCUPANCY AND UTILIZE THE OFFICE BUILDING.
THE GYM BUILDING, WHICH WILL EVENTUALLY SERVE AS A STORM STRUCTURE STRUCTURE WILL BE UNDER CONSTRUCTION DURING THAT TIME.
UM, OBVIOUSLY THIS DOES, SORRY, HERE'S AN IMAGE OF THE PROPOSED STORM STRUCTURES.
UM, THEY WOULD NEED THREE, WHICH PROVIDES AN OCCUPANCY, UH, FOR 399 INDIVIDUALS.
SO THEY'RE PROPOSING THREE OF THE 10 FOOT BY 40 FOOT STRUCTURES.
UM, THEY WOULD OCCUPY 21 EXISTING PARKING SPACES.
SO THOSE PARKING SPACES WOULD COME OFFLINE, OBVIOUSLY DURING THE CONSTRUCTION PERIOD WHILE, UM, THESE ARE OCCUPYING THOSE SPACES.
UH, THE ONE THING THAT I WILL NOTE IS THAT THIS IS A TEMPORARY CONDITION.
AND SO IT'S LIKELY THAT THE, I'M GONNA CALL IT THE OVERFLOW PARKING, WHICH IS OUTSIDE OF WHAT WE BELIEVE THEY WILL USE ON A REGULAR BASIS FOR SCHOOL ACTIVITIES, IS LIKELY NOT GOING TO BE AFFECTED BECAUSE WHERE THIS PARKING IS REALLY NEEDED IS WHEN THERE'S EVENTS AT THE GYMNASIUM BUILDING.
SO THE INTENT IS THAT THESE WOULD, ONCE THE GYM'S DONE, THEY CAN REMOVE THESE, THEY NO LONGER NEED THEM, SO THEY ARE INTENDING TO RENT THESE STRUCTURES.
UM, SO WE DON'T HAVE A WHOLE LOT OF, UM, CONCERN THAT THEY WILL CONTINUE TO KEEP THEM ON SITE AND BE PAYING TO RENT THEM IF THE GYM IS, IS COMPLETED.
UM, ONCE AGAIN, SO JUST LOOKING AT A COUPLE OF THE OTHER CHANGES THAT HAD SOME EFFECTS, THE SHIFT IN THE DROP OFF LANE DID DECREASE THE PARKING BY 14 SPACES.
SO PREVIOUSLY THERE WAS, UM, A ROW OF PARKING AT THE DROP OFF LANE, AND THEN THE DROP OFF LANE WAS BEHIND IT ON THE, UH, EAST SIDE.
BUT THEY HAVE SHIFTED THE DROP OFF LANE, UM, JUST OUTSIDE THE FIRE LANE, WHICH HAS REMOVED THAT PARKING.
UM, LOOKING AT THE ANALYSIS THAT WAS COMPLETED, THE TRAFFIC IMPACT ANALYSIS, THE SCHOOL ONLY ANTICIPATES TO OCCUPY ABOUT 70 SPACES PER SCHOOL DAY, AND THAT INCLUDES FACULTY AS WELL AS THOSE STUDENTS THAT ARE OF DRIVING AGE AT THE SCHOOL.
'CAUSE THE SCHOOL DOES PROVIDE, UM, SCHOOLING OR PROGRAMMING FOR, UM, PRESCHOOL THROUGH 12TH GRADE.
SO THERE IS A VERY SMALL PERCENTAGE OF THE SCHOOL THAT ACTUALLY HAS STUDENTS THAT
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ARE DRIVING AGE.UM, ONCE AGAIN, A COUPLE OF THE ADDITIONAL TREES WE'RE BE ABLE TO PRESERVE, UH, EAST OF THE NEW DROP OFF LANE.
THAT IS, THAT IS PROPOSED, UH, ULTIMATELY, UM, REDUCING THE TOTAL AMOUNT OF CALIPER INCHES TO BE REMOVED.
UM, AND THEN THEREFORE DECREASING THE AMOUNT OF TREE MITIGATION FUND DOLLARS BEING REQUIRED.
UM, THERE'S NO PROPOSED, UH, LIKE MODIFICATIONS TO THE FACADE PLANS, UH, THOSE WILL REMAIN CONSISTENT.
UM, A LOT OF THIS IS JUST CLARIFICATION OF WHAT WAS PREVIOUSLY APPROVED.
UH, ONE ADDITIONAL CHANGE IS THERE WILL BE A SLIGHT REDUCTION IN VEHICLE STACKING.
SO WITH THE REDU REDUCTION OF THE DROP OFF LANE, UM, THERE WILL BE, IT'S ESSENTIALLY THE EQUIVALENT OF ONE CAR REDUCTION.
UM, SO IT WAS AT 39 VEHICLE STACKING PROVIDED ON SITE AND IT'S REDUCED TO 38.
HOWEVER, THIS IS STILL WELL WITHIN WHAT IS ANTICIPATED.
I BELIEVE THE SURPLUS WAS, UM, LIKE THE MINIMUM SURPLUS WAS LIKE 14 VEHICLES.
SO THERE'S STILL A SUFFICIENT SURPLUS OF, OF VEHICLE STACKING ON SITE.
UM, STAFF HASN'T RECEIVED ANY RESPONSES TO, TO THIS REQUEST.
UM, A COUPLE OF THINGS I WANTED TO MENTION ABOUT THE RECOMMENDATION IS, UM, WE'VE, I'VE BEEN HAVING MANY CONVERSATIONS WITH THE SCHOOL AT WESTWOOD AND THEY HAVE CHANGED THE INTENT OF THEIR PERIMETER PLAYGROUND SCREENING AND UH, THIS WAS CARRIED FORWARD FROM THE PREVIOUS DISCUSSION ABOUT HAVING A, UM, AN IRON FENCE.
HOWEVER, BASED UPON THEIR, WHAT THEY FEEL IS BEST PRACTICES, THEY FEEL IT'S MORE APPROPRIATE TO HAVE A SOLID FENCE INSTEAD OF AN IRON FENCE.
UH, SO THEY'RE PROPOSING A DIFFERENT MATERIAL THAN IRON.
UM, THEY HAVEN'T SETTLED ON A SPECIFIC MATERIAL
SO, UM, I AT THIS POINT, UM, STAFF'S ASKING FOR CONSIDERATION TO, UM, MODIFY THE SECOND CONDITION, UH, TO EXPAND THE MATERIAL OPTIONS SO THAT THEY CAN HAVE A SOLID FENCE.
UH, THEY FEEL IT PROVIDES ADDITIONAL SCREENING FOR THE PLAYGROUND SPECIFICALLY, UM, AND NOT THE ENTIRE PERIMETER OF THE SITE.
ANY QUESTIONS? THAT WAS A LOT.
UH, CAN YOU GO BACK TO THE, THAT ONE YOU POINT OUT, YOU SAID EAST SIDE, BUT THE DROP OFF REALLY STARTS ON THE WEST SIDE OR AM I WRONG? SORRY, THE, WHERE'S THE LANE? SHOW ME WHERE THE LANE THAT THE PARKING THAT WAS GOING TO BE THERE PREVIOUSLY, THAT'S NOW NOT GOING TO BE THERE.
UM, I DON'T THINK I CAN, DO YOU HAVE A POINTER? MY POINTER DOESN'T WORK ON THE SCREENS 'CAUSE IT'S LIT.
OH, I CAN DO IT ON THE COMPUTER.
SO THAT'S WHERE THEY REMOVED A ROW OF PARKING? CORRECT.
BUT IS THAT WHERE IT ENTERS OR ENDS? BEGINS OR ENDS? SO IT ENTERS HERE.
WITH REGARDS TO THE FENCING, HAVE THEY GIVEN YOU ANY SAMPLES? LIKE ALUMINUM MAKES ME CONCERNED? YEAH.
IF YOU GIVE ME A, THEY'VE SENT ME A SAMPLE.
IF YOU GIMME A PHOTO I CAN PULL IT UP.
THEY GAVE ME A PHOTO OF A, OF A SAMPLE OKAY.
UM, AND I CAN, I CAN PULL IT UP.
SO WE WILL TABLE THAT ONE FOR A SECOND AND THEN THE NEXT IS MAYBE NOT APPROPRIATE, BUT, SO THESE TORNADO SHELTERS ARE GOING ALONG CROWN PLAZA, CROWN PLAZA'S COMING FOR SOME KIND OF A REASON OR IS IN DISCUSSIONS WITH YOU? I IS THAT SOMETHING YOU'RE FREE TO SPEAK ABOUT YET OR NOT? UM, UH, YEAH.
SO, UM, STAFF DID MEET WITH SOMEONE INTERESTED IN THE CROWN PLAZA ABOUT FOUR WEEKS AGO.
UM, WE HAVEN'T HEARD ANYTHING FURTHER ABOUT THAT.
UM, I WOULD ANTICIPATE FROM THAT DISCUSSION, UM, THAT THOSE, SO WHAT, WHAT WAS PROPOSED AT THAT TIME, WHICH ONCE AGAIN, I HAVEN'T HAD ANY FURTHER DISCUSSION.
SO I DON'T KNOW IF IT WILL COME TO FRUITION, BUT, UM, THEY, THAT WOULD HAVE TO GO THROUGH A ZONING PROCESS.
SO REALISTICALLY, UM, THIS, THE GYMNASIUM IS NEARING ISSUING OF BUILDING PERMITS AND THEY'RE ANTICIPATING CONSTRUCTION TO TAKE SIX TO NINE MONTHS.
SO JUST LOOKING AT THE TIMELINES, THOSE TEMPORARY STRUCTURES WOULD BE GONE BEFORE THEY, YOU'RE GETTING TO, WHAT I WANTED TO KNOW IS IF IT WAS GONNA INTERFERE WITH ANYTHING ON CROWN.
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ALL YOU WANNA PULL UP SOME FENCING.LESLIE, CAN YOU POINT OUT WHERE THE, UM, PLAYGROUND IS? WHERE, WHAT THE PLAYGROUND, SO, SORRY.
IT IS ON THE NORTH AND NORTHWEST CORNER OF THE BUILDING.
SO I'LL POINT OUT IT WITH MY CURSOR AND THEN, UM, I'LL ADD THAT THERE IS A SMALL, LIKE A STUDENT HANGOUT AREA IN BETWEEN THE TWO BUILDINGS IN BETWEEN THE, THE SCHOOL BUILDING AND THE GYMNASIUM.
UM, IT'S ANTICIPATED TO TO BE A, A HARD SURFACE WITH LIKE SOME PICNIC TABLES, BUT NOT PLAYGROUND MATERIAL OR EQUIPMENT I SHOULD SAY.
AND THE EXTENT OF THAT FENCE THAT THEY'RE TALKING ABOUT WANTING IT TO BE SOLID.
I GET THAT AROUND THE PLAYGROUND AREAS.
BUT HOW, WHERE ARE THE EXTENTS OF THE, UH, FENCING SHOWN HERE? SO THEY'RE NOT, SO IT'S SHOWN ON THE LANDSCAPE PLAN, UM, WHICH IS, UH, IF YOU'RE, YOU CAN EITHER PULL UP ON ONEDRIVE, YOU CAN SEE THE PLANS, THE, THE PLAN SET THEMSELVES, OR IF YOU'RE LOOKING AT THE, THE SLIDES, IT'S SLIDE 20.
UM, BUT ALL, I'LL TRACE THAT WITH MY CURSOR AS WELL AND NOT ONE OUT TO THE STREET.
YEAH, I THOUGHT THERE WAS ONE OUT ON PROTON TOO.
YEAH, TOO WITH GATES THAT WOULD, NOPE.
SO, UM, THE SCHOOL HAS MODIFIED THAT.
UM, SO THEY ARE NOT PROPOSING ANY OTHER PERIMETER FENCING.
THE FENCING WOULD JUST BE AROUND THE PLAYGROUND AREA.
SO THERE WOULD BE, SO THEY'RE NOT GONNA ENCOMPASS FOR THE PARKING.
THERE WOULD BE NO GATES FOR THE PARKING.
UH, THAT WAS A MODIFICATION THAT, UH, WAS APPROVED ADMINISTRATIVELY, UH, UH, A WHILE AGO.
ANYBODY ELSE HAVE QUESTIONS? I HAVE A ONE, JUST HAVE A COMMENT ABOUT, ABOUT THE WOOD, ABOUT A WOOD FENCE.
I'M ALWAYS CONCERNED ABOUT THAT BECAUSE MAINTENANCE, MAINTENANCE ON A WOOD FENCE, I MEAN THAT LOOK GREAT WHEN THEY FIRST GET PUT IN, BUT UNLESS SOMEBODY'S ON TOP OF IT IN FIVE YEARS AND THE STUFF'S, I MEAN, I DON'T THINK THE SCHOOL WOULD, WOULD INTENTIONALLY DO IT, BUT I'D LIKE TO SEE SOMETHING DIFFERENT THAN A WOOD FENCE PERSONALLY.
SO I'D LIKE TO SEE WHAT YOU'RE TRYING TO PULL UP.
SORRY, I JUST WANTED TO MAKE SURE TO COVER ANY OTHER QUESTIONS.
UM, SO THIS WAS AN, AN IMAGE OF AN ALUMINUM FENCE THAT WAS PROVIDED BY THE, THE SCHOOL AS A POTENTIAL OPTION? YES.
SORRY, THAT'S, YEAH, THIS IS THE, THE ONLY IMAGE, I THINK THIS WAS, UM, KIND OF AN INSPIRATION IMAGE THAT THEY ARE, UM, AIMING TO ACHIEVE AROUND THE ENTIRE EXTERIOR OR JUST THE PLAYGROUND? JUST THE PLAYGROUND.
YOU'RE GONNA HAVE NO OTHER FENCE ANYWHERE ELSE IN THIS BUILDING.
THAT IS NOT THE CORRECT, THAT IS NOT THE INTENT THAT THERE WOULD BE ANY OTHER FENCE, UH, AROUND THE PERIMETER OF THE BUILDING OR THE SITE.
AND THAT SHIP HAS SAILED 'CAUSE YOU'VE ALREADY APPROVED THAT.
I, I MEAN THERE'S, THERE'S A, YOUR ADMINISTRATIVE CHANGE LIKE THAT'S DONE.
I MEAN, THERE'S AN OPTION TO HAVE A CONVERSATION ABOUT WHAT, WHAT PLANNING AND ZONING COMMISSION WOULD LIKE AND TO PLACE CONDITIONS ON, ON THIS REQUEST.
ANYBODY ELSE HAVE ANY QUESTIONS? A QUICK COMMENT AND QUESTION.
HAPPY TO SEE THE PRESERVATION OF SIX ADDITIONAL TREES.
UM, ON THE SHELTER, YEAH, THEY'RE CERTAINLY BRIGHT RED.
THEY ARE, UM, AND VERY NOTICEABLE FROM A LONG DISTANCE.
AND I NOTICED THAT THE RECOMMENDATION IS FOR AN 18 MONTH, UH, I GUESS YOU'RE RECOMMENDING THAT THEY HAVE THE APPROVAL EXPIRES 18 MONTHS EXPIRES AFTER 18 MONTHS, MONTHS, BUT WE'RE ONLY ANTICIPATING SIX TO NINE MONTHS.
WHY DON'T WE CHANGE THAT TO 12 MONTHS? UM, THAT IS, UM, A POSSIBILITY.
SO 18 MONTHS IS OUR DEFAULT AND OUR CODE FOR TEMPORARY STRUCTURES.
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IT WAS, I PUT THAT IN THERE FOR CLARIFICATION FOR THE PLANNING ZONING COMMISSION COUNCIL AS WELL AS THE APPLICANT, THAT THAT'S WHEN IT OFFICIALLY EXPIRES.THAT UM, TIMELINE IS DEFINITELY OPEN FOR CONSIDERATION.
I KNOW IN THE PAST THERE'S A COUPLE OF DIFFERENT THINGS WE'VE DONE.
UM, SO WE'VE SAID THAT STAFF, WHICH I'M NOT NECESSARILY RECOMMENDING THIS, I'M JUST SHARING DIFFERENT OPTIONS THAT HAVE BEEN USED FOR OTHER SCHOOLS THAT HAVE USED TEMPORARY STRUCTURES.
UM, THERE'S BEEN AN OPTION THAT STAFF COULD APPROVE CERTAIN EXTENSION, CERTAIN AMOUNT OF EXTENSION SO THEY COULD APPROVE A THREE MONTH EXTENSION ADMINISTRATIVELY.
UM, I THINK THE INTENT OF THAT IS IF LET'S SAY IT'S 12 MONTHS AND THEY, THEIR CONSTRUCTION TAKES 13, BY THE TIME THAT THEY GET THROUGH THE, THE 13 MONTHS, THEY PROBABLY WOULDN'T HAVE EVEN GONE TO COUNCIL, IF THAT MAKES SENSE.
SO, UM, I THINK IF THAT'S DEFINITELY AN OPTION AND, AND I'D BE OPEN TO THAT.
I THINK, UM, IF THAT IS THE CASE, I WOULD RECOMMEND ADDING SOME SORT OF ADMINISTRATIVE GAP IN THERE SO THAT IF, IF THEY ANTICIPATE, OH I NEED FOUR EXTRA WEEKS THAT WE CAN HANDLE THAT ON THE ADMINISTRATIVE SIDE.
UM, BUT YEAH, THEY, LIKE I SAID, THEY ANTICIPATE COMPLETING COMPLETION IN NINE MONTHS.
SO I DON'T SEE AN ISSUE WITH REDUCING THAT JUST BECAUSE OF THE CONCERN.
COULD WE DO SOMETHING LIKE, OKAY, IT'S 18, YOU HAVE 18 MONTHS EARLIER OF 18 MONTHS OR LIKE 30 DAYS AFTER ISSUANCE OF CO FOR THAT STRUCTURE.
IT GIVES 'EM A MONTH TO GET IT, GET IT OFF SITE.
SO YOU KNOW WHAT I'M SAYING? YEAH.
SO LIKE IF IT'S, IF IT ENDS UP TAKING 'EM 10 MONTHS, THEN 11 MONTHS IT'S OUT OF THERE KIND OF THING.
DOES THAT MAKE SENSE? SO THAT WAY THEY, IT GIVES 'EM SOME TIME TO GET IT OFF BUT IT GETS IT OUT OF THERE AS SOON AS, 'CAUSE THE WHOLE IDEA IS ONCE THEY GET THEIR CO AND THEY CAN START USING THAT SPACE, THEN THOSE THINGS DON'T NEED TO BE THERE.
AND SINCE THEY ARE RENTING THEM, I WOULD ANTICIPATE THAT ONCE THEY'RE ABLE TO BE REMOVED, THEY'RE NOT GOING TO WANNA CONTINUE PAYING FOR THEM FOR THE SAKE OF, OF UM, HAVING THEM 'CAUSE THEY ARE LARGE AND BRIGHT RED.
BUT I MEAN, WE, WE'VE DONE THIS WITH OTHER SCHOOLS AROUND HERE.
WE HATE, WE DON'T REALLY LIKE TEMPORARY HATE, WE DON'T LIKE TEMPORARY BUILDINGS AND SOME PLACES, SOME SCHOOLS AROUND HERE, THE TEMPORARY BECOMES PERMANENT AND THAT'S, WE DON'T, YOU KNOW, ANYWAY, MY 2 CENTS.
DO WE KNOW IF THEIR LEASE ON THEM IS MONTH TO MONTH? UM, I DO NOT KNOW.
UH, I CAN'T CONFIRM THAT, BUT I BELIEVE THAT IS THE CASE.
THERE IS A SEMI BRICK WALL AND SHRUBBERY ALONG THERE ALREADY? YES.
IS ALL OF THAT, IS ALL OF THAT STAYING? YES.
SO NONE OF THAT'S BEING TORN OUT AT THIS POINT? NO, NOT THE WALL.
THERE IS SOME, SOME OF THAT LANDSCAPING IS BEING BROUGHT INTO COMPLIANCE, SO IT'S BEING REFRESHED SO YOU CAN ACTUALLY SEE ON THIS PLAN.
UM, THERE ARE SOME AREAS WHERE THERE'S SHRUBS THAT ARE MISSING THAT THOSE WILL BE REPLANTED, BUT THE, THAT IT'S PROBABLY ABOUT THREE AND A HALF TO FOUR FOOT WALL THAT'S AROUND ALONG PROTON THAT'S REMAINING AS IT IS TODAY.
I DON'T HAVE ANYTHING ELSE FOR YOU SO I CAN CLOSE.
WE OFFICIALLY CLOSE THE WORK SESSION FOR PLANNING AND ZONING COMMISSION, UH, OCTOBER 15TH AND WE'LL RECONVENE IN A COUPLE MINUTES.