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[1. Call Meeting to Order and Announce that a Quorum is Present.]
FIVE THIRTY ONE AND WE'LL CALL THE ORDER THAT'S MEETING THE ADDISON CITY COUNCIL ON SEPTEMBER 24TH.WE HAVE A FORM OF THE COUNCIL PRESENT WITH SIX, UH, IN PRESENT IN THE ROOM.
AND THEN, UH, COUNCIL MEMBER LIZIO IS JOINING US VIA ZOOM ONLINE.
HELLO, DAN, CAN YOU HEAR US OKAY? I CAN HEAR YOU GREAT.
CAN YOU HEAR ME? VERY GOOD, THANK YOU.
ALRIGHT, WE WILL GO RIGHT INTO ITEM NUMBER TWO, CITIZEN COMMENTS ON CONSENT AGENDA ITEMS, UH, AN OPPORTUNITY FOR CITIZENS TO ADDRESS
I DON'T HAVE ANY APPEARANCE CARDS.
IF THERE'S ANYBODY THAT WOULD LIKE TO ADDRESS THE COUNCIL ON CONSENT ITEMS, PLEASE COME FORWARD AT THIS TIME.
SEEING NONE, WE WILL CLOSE THAT OUT.
WE MOVE ON TO ITEM NUMBER THREE,
[3. Council Member Clarification Requests Regarding Consent Agenda Items. ]
COUNCIL MEMBER CLARIFICATION REQUEST REGARDING CONSENT AGENDA ITEMS. ARE THERE ANY CLARIFICATIONS OR QUESTIONS FROM COUNSEL ON CONSENT ITEMS? I DO HAVE ONE QUESTION.OKAY, DARREN, SO I HAVE NOT DONE THIS BEFORE, SO HOPEFULLY
SO ON THE ITEM FOR, UM, FOUR C, FOUR C, UH, THE CAR STATION PROJECT, UM, JUST WANTED TO, UM, GET A LITTLE MORE CLARIFICATION ON THE TIMING OF THAT AND THE DRIVER OF THAT.
I KNOW WE, I KNOW FIRE STATION ONE'S IN A POOR SHAPE AND I'D LIKE A LITTLE MORE DIALOGUE ABOUT THAT.
WE HAVE, UH, BILL HAWLEY, OUR DIRECTOR OF GENERAL SERVICES, WHO'LL COME SPEAK TO US ON THAT.
BILL, DID YOU GO TO THE GYM THIS MORNING? I DIDN'T
UM, BILL HOLLY, DIRECTOR OF GENERAL SERVICES.
HAPPY TO ANSWER YOUR QUESTION.
SO, UM, LET'S, CAN WE GET A LITTLE MORE DESCRIPTION ABOUT THE, THE WHY YES, SIR.
AND WHERE IT CAME FROM AND KIND OF THE TIMING.
SO, UM, YOU KNOW, A LITTLE BIT MORE IN ADVANCE.
WE, WE ALSO HAVE, UH, CHIEF JONES HERE TONIGHT, SO HE MAY BE ABLE TO SPEAK A LITTLE MORE IN DEPTH, BUT THAT, UM, RESTROOM AND I DO HAVE SOME PHOTOS OF THAT AREA AS WELL.
IF, IF YOU WANNA SEE IT A LITTLE BIT MORE, PUT PUT SOME IMAGES WITH THAT.
THE, UM, THE RESTROOMS ARE PRETTY MUCH ORIGINAL TO THE BUILDING FROM THE MID 1980S.
WHEN THE FIRE STATIONS WERE CONSTRUCTED AT.
UH, SEE IF WE CAN PASS THOSE AROUND WHILE WE'RE TALKING.
UM, THEY'VE SEEN VERY, UH, VERY LITTLE OF ANY MODIFICATION OR UPDATE.
THE FEMALE RESTROOM IS AN AFTERTHOUGHT THAT THE BUILDING WAS NOT BUILT WITH, WITH FEMALE FACILITIES AT ALL.
SO A, A LAUNDRY ROOM WAS CONVERTED INTO A FEMALE RESTROOM.
I THINK THAT WAS DONE, UM, ON A SHOESTRING BUDGET.
AND IF YOU LOOK AT IT, IT'S, IT IS, IT IS NOT REALLY COMPATIBLE WITH A MODERN APPROPRIATE FACILITY.
UH, AND THEN THE GENTLEMAN'S RESTROOM AS, AS YOU'LL SEE THERE IS SUFFERING A LOT OF ORIGINAL, ORIGINAL TILE TILE WORK.
UH, WE CAN'T GET THAT TYPE OF TILE.
WE HAVE, UH, WATER INFILTRATION ISSUES, RUST ISSUES, JUST GENERAL AESTHETICS, AESTHETICS.
UH, ALL THE METAL IN THAT AREA IS, IS RUSTING.
UH, I THINK IN THE PICTURES I SHOWED SOME OF THE OTHER, UH, THE SHOWER, UH, FAUCETS AND, AND THINGS ARE ALL PAST THEIR, ALL PAST THEIR TIME.
SO WE WANTED TO DO SOMETHING IN THAT BECAUSE IT WILL BE YEARS DOWN THE ROAD UNTIL MAYBE A, A MORE MAJOR MODERN, UH, REBUILD ON THAT SITE IS DONE.
AND A LOT OF THAT'S JUST RELATED TO REPAIRS AND UPGRADES THAT ARE NEEDED.
UH, THE FIRE DEPARTMENT CAME FORWARD TO THE CITY MANAGER'S OFFICE.
UM, THEY ASKED WHAT WE COULD DO.
THERE'S A, THERE'S ANOTHER KIND OF LAYER TO THAT.
IF WE DO ANY MORE OF A SIGNIFICANT REMODEL, WE WILL GET INTO A DA ISSUES.
THIS WAS BUILT ABOUT NINE YEARS BEFORE THE A DA WAS PUT INTO PLACE.
SO IF WE DID MUCH MORE THAN THAN A, THAN A LIGHT REMODEL, THEY WOULD ACTUALLY LOSE SOME OF THE TOILET STALLS BECAUSE YOU NEED BIGGER SPACE AND TURNAROUND.
UM, WE'RE, WE'RE CONFIDENT THAT THE BUILDING ITSELF HAS OTHER A DA FACILITIES.
THESE ARE FOR THE FIREFIGHTERS ONLY.
AND YOU'RE NOT GONNA HAVE A FIREFIGHTER IN A WHEELCHAIR BECAUSE IT IS JUST YOU, YOU WOULDN'T BE ON DUTY.
YOU'D BE UP FRONT, UH, AND YOU WOULD WORK IN A PART OF THE BUILDING THAT HAS AN 88 CAPABLE RESTROOM.
SO, SO, UH, THE FEMALE RESTROOM IS, UH, SEVERELY LACKING NOW.
IT IS, UM, SMALL IN SIZE, SO FORMER LAUNDRY ROOM, UH, AND IN THAT WAS PLACED A, A SHOWER, UH, A TOILET AND A SINK.
SO, AND IT WAS AGAIN, KIND OF AN AFTERTHOUGHT.
SO WE'LL BRING THAT UP TO SPEED.
WE DON'T HAVE A LOT OF ROOM TO MAKE IT BIGGER, BUT
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WE WILL MAKE IT, UH, AS COMPLIANT AS WE CAN AND MAKE IT MORE AESTHETICALLY, UH, PLEASING AND FUNCTIONAL.AND, AND THE, THE FINISH WILL BE UP TO WHAT YOU WOULD EXPECT IN AN ADDISON FACILITY AS OPPOSED TO WHAT, WHAT'S THERE NOW? OKAY.
I, UM, I DIDN'T GET THE CHANCE TO GO BY AND LOOK FOR MYSELF, SO I WANTED TO ASK QUESTIONS.
IT SEEMS LIKE IT WOULD MAKE IT, UM, UH, MORE, UH, UM, ACCOMMODATING FOR FEMALE FIREFIGHTERS.
SO WE'LL BE ABLE TO TRACK FEMALE FIREFIGHTER BETTER ACCOMMODATE YES, SIR.
HAVE BETTER FACILITIES AS WELL AS AS GUIDES TOO.
SO, UM, SO THE, THE TIMING, IS THERE A PARTICULAR REASON FOR THE TIMING? SO THE, THERE'S THE REQUEST CAME IN, UH, LATE IN THE, IN THE FISCAL YEAR, UH, THAT THE BUDGET PROCESS WAS UNDERWAY.
OUR ORIGINAL ESTIMATES, WE HAD AN ARCHITECT COME OUT AND, AND STUDY AND LOOK AND, AND SHE RAN INTO THE, THE ISSUES OF A DA AND LOSING, UH, SOME OF THE, THE TOILET SPACE AND ACCEPT TO COMPLY.
SO THEN WE, WE CALLED IN A FEW CONTRACTORS THAT WE KNOW AND TRUST AND SAID, WHAT CAN YOU DO TO MAKE THIS LIGHTER, BRIGHTER, FRESHER, CLEANER, UH, MORE ACCEPTABLE? AND WE OBTAINED THESE QUOTES FROM THEM AND THEY'LL HONOR THESE QUOTES INTO THE FALL.
AND THE INTENT IS IF, IF APPROVED THAT WE WOULD INITIATE JUST AFTER OCTOBER.
UH, THESE PROCESSES NOW AS DESCRIBED IN THE MEMO, WE'RE STAGGERING THAT SO THAT WE DON'T HAVE BOTH RESTROOMS OUT AT THE SAME TIME.
WE HAVE BOTH FEMALE AND MALE FIREFIGHTERS AT THAT STATION.
SO I HAVE A TEMPORARY SET UP IN THE PARKING LOT, MUCH LIKE WE HAD AT THE ATHLETIC CLUB DURING THE RENOVATIONS THERE, SO THAT THE FEMALE FIREFIGHTERS CAN USE THAT WHILE THEIR FACILITY IS DOWN.
THEN WHEN THEIRS IS DONE, THEN THE MALE FIREFIGHTERS WOULD USE THAT AND THEIRS WOULD BE DOWN.
UH, AND THAT ALSO HELPS, UH, US AVOID HAVING TO BRING CERTAIN THINGS UP TO A DA STANDARDS.
JUST WANT TO GET A LITTLE MORE INFORMATION ON IT.
KNOW FOR ANYBODY ELSE FOR QUESTIONS.
SOMEBODY ELSE MIGHT HAVE QUESTIONS THAT YES, SIR.
IS THE PORTABLE OFFER SHOWERS TOO, OR JUST YES, SIR.
IT, IT WILL BE LIKE A INDIVIDUAL RESTROOM, UH, SINK, TOILET SHOWER, AND THE, THEY'LL EACH BE PRIVATE.
THERE'LL BE FOUR IN THE TRAILER AND WE, WE ONLY HAVE THE CAPACITY WITH THE PARKING LOT AND WHERE THE UTILITIES ARE, UM, WE CAN'T DO TWO OF THOSE TRAILERS AT AT ONCE.
UM, SO THAT'S AGAIN, WHY WE'RE, ANOTHER REASON WE'RE STAGGERING THE PROJECTS.
AND WE'LL JUST HAVE THAT ONSITE FOR ABOUT SIX WEEKS WHILE THE FIRST AND, EXCUSE ME, AND THE SECOND RESTROOM REMODELS ARE BEING DONE.
AND BILL, ONE MORE TIME ON THE TIMELINE.
START AND MAYBE, SO IF FINISH, UH, IF APPROVED, UH, THEN WE WOULD BE ABLE TO SPEAK WITH THE CONTRACTOR AND START MOBILIZATION THIS FALL.
SO WE, WE'VE GOT THE, UH, WITH UNITED RENTALS, WHICH IS THE, THE, UH, THEY'LL HAVE TO, THEY'LL HAVE TO SHIP THAT IN FROM, UH, THERE, THERE'S NOT A LOT OF THE, UH, THERE'S NOT A LOT OF THOSE TYPE, UM, RESTROOM TRAILERS AVAILABLE.
SO, BUT WE'VE ALREADY CONTACTED THEM, THEY'LL MAKE THAT AVAILABLE.
WE JUST, WE DON'T WANT TO START TO ASK PEOPLE TO MOBILIZE UNTIL WE HAD THE APPROVAL FROM COUNCIL TONIGHT.
AND AS SOON AS WE DO THAT, WE WILL BEGIN TOMORROW WITH UNITED RENTALS AND THE CONTRACTOR TO SAY, LET'S PUT THIS CALENDAR TOGETHER.
HOW DO WE LINE THESE THINGS UP AND GET THAT GOING? AND WE, WE WOULD ANTICIPATE STARTING IN OCTOBER AND NOVEMBER AND HOPEFULLY BE DONE BY THANKSGIVING.
THAT'S WHERE WE'RE GETTING THE TRAILER RENTAL, UH, QUOTE.
FOR A COUPLE MONTHS FOR, UH, IT'S, UM, LET ME REFRESH.
'CAUSE THAT WAS DONE A LOT OF OTHER PROJECTS BETWEEN NOW AND THEN.
THE, UM, SIX WEEKS IS THE QUOTE.
I WANTED TO MAKE SURE I SAID THAT CORRECTLY.
AND THE HOPE IS THAT WOULD BE LESS.
AND THEN WE ALSO PUT AN OWNER'S CONTINGENCY IN THERE BECAUSE I'VE BEEN IN, IN THE WALLS AT THAT FIRE STATION ON OTHER PROJECTS AND YOU'RE NOT SURE WHAT YOU'RE GONNA FIND BACK THERE.
UH, BUT WE'RE, IT'S OWNER'S CONTINGENCY.
IT IS NOT A CONTRACTORS TO SPEND, IT'S FOR OURS FOR CHANGE ORDERS IF WE RUN INTO SURPRISES WITH PLUMBING OR ELECTRICAL WHEN WE OPEN UP THE WALLS.
GOOD TO TIE THIS OVER UNTIL WE, UH, DECIDE TO REPLACE.
AND, UH, GLAD TO SEE IT HAPPENING AND THE, THE TIMELINES SIX WEEKS REALLY QUICK.
ANYTHING ELSE ON THIS? ANY OTHER THANK YOU, BILL.
ANY OTHER, UH, QUESTIONS OR CLARIFICATIONS NEEDED ON THE CONSENT? NO, MA'AM.
AND THEN ITEM THREE A COUNCIL QUESTIONS AND ANSWERS.
THE QUESTIONS THAT, UH, COUNCIL
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MEMBERS SEND INTO TOWN STAFF REGARDING, UH, AGENDA ITEMS IS PREPARED AND PUT INTO A DOCUMENT THE SENATE TO ALL THE COUNCIL MEMBERS.AND IT'S ALSO AVAILABLE ONLINE ON OUR WEBSITE.
SO IF SOMEBODY GOES TO THE WEBSITE AND PULLS UP THE AGENDA, THERE WILL BE A LINK THERE TO THE, UH, TO THE DOCUMENT WITH THE QUESTIONS AND ANSWERS.
[4. Closed Meeting. The Addison City Council will enter a Closed Meeting pursuant to Texas Government Code Sections 551-071 through 090 to discuss the following item(s):]
I DIDN'T FORWARD A CLOSED MEETING.THE ABSENT CITY COUNCIL WILL ENTER A CLOSED MEETING PURSUANT TO TEXAS GOVERNMENT CODE SECTIONS 5 51 DASH 0 7 1 THROUGH 0 9 0 TO DISCUSS THE FOLLOWING ITEMS. UM, ITEM, UH, FOUR A 5 51 0 7 1, PARAGRAPH ONE AND TWO, CONSULTATION WITH AN ATTORNEY TO SEEK ADVICE ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BOARD OF TEXAS CLEARLY CONFLICTS WITH CHAPTER 5 5, 1 OF THE TEXAS GOVERNMENT CODE.
THE RULE PROPERTY IS LOCATED AT 15 900 ADDISON ROAD AND 4,800 COLOR SPRINGS ROAD.
THIS ITEM IS GOING TO BE PULLED AND WE'LL DO THAT AT A FUTURE MEETING.
UM, WE WANTED TO HAVE, UH, DAVID GAINES HERE FOR THAT, FOR THAT ITEM.
SO THEN ITEM FOUR B CONSULTATION, OR 5 5 1 0 7 1.
PARAGRAPH TWO, CONSULTATION WITH ATTORNEY TO SEEK MATTER ADVICE ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY OF THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH CHAPTER 5 5, 1 OF THE TEXAS GOVERNMENT CODES.
AND THE ITEM IS ORDINANCE ADOPTING A RENTAL REGISTRATION PROGRAM.
AND SO IT IS 5 43 AND WE'LL ON SESSION AT THIS TIME.
[5. Open Meeting. In accordance with Texas Government Code Chapter 551, the Addison City Council will reconvene in an Open Meeting to consider action, if any, on the matters discussed in the Closed Meeting.]
6:05 PM AND WE ARE COMING OUT OF CLOSED SESSION INTO OPEN SESSION AND THERE IS NO ACTION TO BE TAKEN FROM THE CLOSED SESSION.SO WE'LL MOVE INTO OUR WORK SESSION ITEMS IN THE OPEN MEETING.
[a. Present and discuss progress on the Rental & Lodging Registration and Inspection Program.]
A, UH, IS PRESENTED, DISCUSS PROGRESS ON THE RENTAL AND LOGIC ADMINISTRATION AND INSPECTION PROGRAM.I THINK THAT, ARE YOU GONNA KICK IT OFF? HOW, KEVIN, HOW ARE YOU? GREAT, THANK YOU.
UH, GOOD EVENING, MAYOR COUNCIL.
I AM THE ASSISTANT DIRECTOR OF NEIGHBORHOOD SERVICES.
AND WHAT I HAVE BEFORE YOU IS JUST A REVISIT OF OUR RENTAL, LODGING AND REGISTRATION AND INSPECTION PROGRAM.
UH, JUST TO TOUCH ON BASIS OR GO OVER OVERVIEW OF WHAT WE SPOKE ABOUT THE PREVIOUS SESSION.
UH, THE RENTAL PROGRAM IS DESIGNED TO ENSURE AND PROMOTE HEALTHY AND SAFE CONDITIONS FOR ALL RENTAL PROPERTIES.
AND THAT INCLUDES HOTELS AND MOTELS AND ESTABLISHMENT, OTHER ESTABLISHMENT.
UM, THIS PROGRAM WILL ADDRESS UN UNSAFE AND UNHEALTHY CONDITIONS, THREATS TO STRUCTURAL INTEGRITY AND DEFERRED MAINTENANCE BY OWNERS.
UH, EARLY THIS YEAR ON APRIL, I BELIEVE IT IS, UH, COUNCIL ADOPTED THE IPMC, WHICH IS THE INTERNATIONAL PROPERTY AND MAINTENANCE CODE.
UM, THOSE ARE, UM, ORDINANCES AND GUIDELINES THAT WE USE WHEN WE DO AND CONDUCT OUR INSPECTIONS, UM, AT ANY PROPERTY.
HERE ARE A COUPLE OF, UH, OR A FEW OF THE THINGS OUR STAFF OR INSPECTORS WILL BE LOOKING FOR WHEN THEY DO THEIR INTERIOR INSPECTIONS OF SOME OF THESE RENTAL PROPERTIES.
UM, ONE IS, UM, INOPERABLE SMOKE DETECTORS.
UM, THE OTHER HEATING COOLING ISSUES, UH, ELECTRICAL ISSUES THAT INCLUDES THE CIRCUIT PANEL ITSELF.
UM, PLUMBING ISSUES AND ANY INFESTATIONS THAT THEY COME ACROSS WHILE ON PROPERTY.
UM, GOING FROM SECURITY AND EXTERIOR.
UM, THE DOOR LOCKS AND LOCKING MECHANISMS WILL BE INSPECTED BY THE, UH, BY STAFF WHEN THEY'RE ON SITE ALONG WITH THE VIEW THE VIEWERS AND PEE HOLES.
UM, THEY'RE GONNA BE CHECKING THE PEE HOLES TO MAKE SURE THEY CAN SEE FROM THE INSIDE OUT.
UM, AND, UM, ONE OF THE OTHER THINGS THEY'RE GONNA BE INSPECTING WHEN ON SITE IS THE EXTERIOR LIGHTING.
UH, MAKE SURE THAT THERE'S NO DARK OR ANY PLACES FOR THE ELEMENT TO HIDE OR THREATS OF ANY OF THAT NATURE.
UH, TO TOUCH ON THE PROPOSED ORDINANCE, THERE'S A COUPLE OF HIGHLIGHTS.
LET ALL RENTAL PROPERTIES MUST REGISTER THEIR PROPERTIES WITH THE TOWN OF ADDISON.
UM, THOSE PROPERTY OWNERS WILL BE REQUIRED TO PROVIDE US WITH DETAILED INFORMATION ABOUT THEIR, THEIR, UM, THEIR CORPORATION, THEIR BUSINESS ENTITIES, AND ANY CONTACT INFORMATION REGARDING THAT.
UM, AND HERE'S THE ONE THAT, UH, THAT, UH, LESLIE,
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YOU SPOKE OF.THE DIRECTOR HAS THE AUTHORITY TO DENY, SUSPEND, OR REVOKE REGISTRATIONS BASED ON VARIOUS FACTORS.
AND ONE OF THOSE VARIOUS FACTORS COULDN'T BE PROVIDING FRAUDULENT INFORMATION, UH, ON THE INSPECTION COMPONENT.
UH, THE TOWN OF ADDISON MAY CONDUCT PROPERTY INSPECTIONS TO ENSURE COMPLIANCE WITH BUILDING PROPERTY, HEALTH, FIRE AND SAFETY CODES.
UM, STAFF WILL ALSO, UM, GIVE 14 DAYS NOTICE TO BEFORE THEY ACTUALLY CONDUCT AN INTERIOR INSPECTION.
UM, AND LASTLY, INSPECTIONS CAN ALSO BE COMPLAINT DRIVEN.
UM, THEY'RE NOT JUST LIMITED TO ROUTINE INSPECTIONS.
UH, STAFF MAY ALSO PROACTIVELY ENFORCE ANY CODES THAT'S NEEDED.
UH, HERE, UM, IS OUR COST RECOVERY.
I BELIEVE THIS IS ONE OF THE QUESTIONS OR THAT WE HAD IN THE PREVIOUS SESSION REGARDING STAFF AND THEIR TIME, UM, USING, UM, ACTUALLY ENFORCING THIS PROGRAM.
UH, HERE IS THE ENTIRE CODE COMPLIANCE DEPARTMENT, INCLUDING MYSELF AND MY DIRECTOR.
UM, THESE ARE PERCENTAGE HOURS ARE BASED, I THINK, BASED ON WEEKLY, UH, HOURS.
UH, AND ALSO BELOW IS THE COST BREAKDOWN FOR THE EQUIPMENT PROVIDED FOR THOSE STAFF MEMBERS THAT MAY BE USING THOSE DURING THAT TIME.
UH, PROJECTED COSTS, AS YOU CAN SEE, IS $458,123 AND 5 CENTS.
UH, OBVIOUSLY THAT'S PROJECTED, UH, WITH THAT PROJECTED NUMBER AND THE PROJECTED FEES THAT WE ARE, UH, PROPOSING.
UH, IT GIVES US A 98% PROJECTED COST RECOVERY RATE.
HERE ARE THOSE FEES AND PROJECTED REVENUES FROM THOSE FEES.
AS YOU CAN SEE, SINGLE FAMILY, $115 PROPOSED MULTI-FAMILY, 25 HOTEL MOTEL, $40 PER UNIT.
AND OUR REINSPECTION FEE, $75 FOR THE FIRST INSPECTION.
FIRST REINSPECTION, EXCUSE ME, AND 1 25 FOR THE SECOND.
UM, WITH THOSE, AS YOU CAN SEE BELOW, THOSE ARE PROJECTED REVENUES WITH THE PROJECTED, UM, FEES THAT WE HAVE PROPOSED.
HERE ARE SOME OF THE PROPOSED FEES FROM OUR COMPETITORS THAT WE'VE DISCUSSED IN OUR PREVIOUS SESSION.
AND HERE'S THE, UM, SOME OF THE TEXAS CITIES, UM, THAT ARE AROUND US THAT HAVE A HOTEL MOTEL INSPECTION.
UH, AS YOU CAN SEE, PLANO IS ON THE LOWER END AND CITY OF ARLINGTON IS ON THE HIGHER END.
UM, OUR AVERAGE COMPETITORS ARE $28 AND 83 CENTS.
UH, HERE WE'VE PROVIDED AN ADDITIONAL FEE ANALYSIS AND PROJECTED REVENUE.
UM, JUST IN CASE THERE WAS SOME QUESTIONS REGARDING THE FEE AMOUNTS FOR THE, UH, HOTEL AND MOTEL FEES.
AS YOU CAN SEE, WE HAVE, UM, $15 AND $25 AND $30 IS OPTIONS.
UM, AND AT THE VERY BOTTOM YOU CAN SEE HOW THAT AFFECTS THE, AFFECTS THE COST RECOVERY WITH THOSE LOWER RATES PROPOSED.
UH, HERE'S ALSO AN ADDITIONAL FEE ANALYSIS FOR PROJECTED REVENUE FOR MULTIFAMILY.
UM, CURRENTLY WE'RE PROPOSING $25.
SO YOU CAN SEE $15 IF YOU GUYS DECIDED TO GO DOWN, OR 30 IF YOU WANTED TO GO UP A LITTLE BIT.
HERE IS A PROJECTED REVENUE IF, UM, THE PROPOSAL WAS TO GO FROM $40 DOWN TO 25 FOR HOTEL MOTELS AS WELL.
UM, SO WHAT YOU'LL SEE HERE IS THE $25 FOR OUR MULTIFAMILY AND $25 FOR THE HOTEL AND MOTEL FEES.
THE MATH IS ON, ON THE RIGHT HERE.
YOU WILL SEE THE ANTICIPATED COST RECOVERY IF WE WERE TO GO DOWN ON THE HOTEL MOTEL SIDE OF THINGS.
AND HERE'S A SLIDE WITH THE PROPOSED AMOUNTS.
UM, AS YOU CAN SEE, 87 IS THE ANTICIPATED COST RECOVERY FOR 25 ACROSS THE BOARD AND WHAT THE PROPOSED AMOUNTS THAT WE HAVE BEFORE YOU ARE ANTICIPATED, COST RECOVERY IS 98%.
UH, ANY QUESTIONS? WHO HAS QUESTIONS? CHRIS? I APPRECIATE THE, UH, PRESENTATION.
UM, SO I HAVE A BUNCH OF QUESTIONS.
JUST, UH, A LOT OF 'EM CAME OUT FROM OUR LAST SESSION.
DO WE, ARE WE CURRENTLY DOING THESE TYPES OF INSPECTIONS NOW? UH, WE'RE NOT.
WE'RE, IT'S BASICALLY ON A COMPLAINT DRIVEN BASIS RIGHT NOW.
UM, IF THERE IS A SOMEONE WHO CALLS IN A COMPLAINT ABOUT SOMETHING THAT THEY'RE EXPERIENCING IN THEIR APARTMENT, WE WILL RESPOND, UH, IN THE SAME MANNER THAT THIS PROGRAM IS PROPOSING.
SO I DON'T, I DON'T WANNA GET TOO MUCH INTO THE WEEDS, BUT, YOU KNOW, HAVE WE GIVEN THOUGHT TO THE PROCESS OF WHAT THIS IS GONNA LOOK LIKE? UH, AND WHAT I'M GETTING AT IS, UM, YOU KNOW, A LOT OF TIMES WE'RE GOING INTO PEOPLE'S HOMES.
AND SO HAVE WE GIVEN THOUGHT TO IS, IS THAT HOMEOWNER
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GONNA BE THERE OR THAT RENTER GONNA BE THERE? ARE WE GONNA HAVE TWO, UM, REPRESENTATIVES FROM THE CITY BEING THERE? YES.UM, BASICALLY WHAT HAPPENS IF THERE'S AN INTERIOR INSPECTION, UM, ONCE WE GET ON SITE, UM, WE WILL HAVE THE MAINTENANCE PERSON OR MAINTENANCE MAN OR WHATEVER, UM, PRESENT WITH US WHEN WE DO THOSE INSPECTIONS, ANY INTERIOR INSPECTIONS.
AND WE'RE GIVING 14 DAY NOTICE TO THE PROPERTY.
SO THEY'RE, THAT'S ALLOWING THEM TIME TO GIVE THEIR, I GUESS THEIR, THEIR TENANTS TIME AND TO CLEAN UP OR WHATEVER HAVE YOU, AND BE PREPARED FOR OUR INSPECTION THAT'S COMING.
SO THE 14 DAYS, YOU MAY ALLOW THE RENTER TO ACTUALLY BE PRESENT.
UM, AND THEN A REPRESENTATIVE FROM, YOU KNOW, EITHER THE OWNER OF THE HOME OR THE OWNER OF THE APARTMENT COMPLEX OR THE OWNER OF THE HOTEL TO BE THERE AS WELL? THAT'S CORRECT.
AND THEN MAYBE THIS IS A QUESTION FOR THE CITY ATTORNEY.
I I, I MEAN, I KNOW OTHER CITIES ARE DOING THIS, I'M GLAD WE'RE DOING THIS, BUT, UM, DO WE SUDDENLY NEED, YOU KNOW, I JUST THINK ABOUT THE LIABILITY THAT COULD BE ASSOCIATED WITH GOING INTO SOMEONE'S HOME.
I CAN THINK OF A THOUSAND THINGS THAT COULD GO WRONG.
DO WE SUDDENLY NEED DIFFERENT TYPES OF INSURANCE OR ARE WE COVERED FOR LIKE A WORST CASE SCENARIO? UH, OUR, OUR INSURANCE POLICIES WOULD COVER, UH, OUR, UM, EMPLOYEES AND STAFF IN THIS REGARD.
THE ORDINANCE IS SPECIFICALLY SET UP, AGAIN, WITH THE NOTICE AND WITH THE PRESENCE OF THE PROPERTY OWNER AND OR RESIDENT, UM, TO ENSURE THAT WE WOULD MEET AND COMPLY WITH OUR INSURANCE.
BUT I THINK THAT'S A GREAT QUESTION.
UH, AND SOMETHING OBVIOUSLY WE WOULD CHECK AND, AND WHEN WE, UM, LAUNCH THE PROGRAM, IF, IF AND WHEN COUNSEL WANTS TO MOVE FORWARD, 'CAUSE THAT WOULD, THAT WOULD ABSOLUTELY BE SOMETHING THAT I WOULD LIKE TO SEE IS, UM, YOU KNOW, THAT HOMEOWNER THERE A REPRESENTATIVE FROM THE PROPERTY THERE.
I MEAN, I, I KNOW WE'RE GONNA BE SPREAD THIN, BUT I MEAN, IT ALMOST SEEMS LIKE IT WOULD MAKE SENSE TO HAVE TWO REPRESENTATIVES FROM THE TOWN THERE.
UM, IN CERTAIN SITUATIONS, UH, DEPENDING ON THE NUMBER OF APARTMENTS THAT THEY'RE INSPECTING THAT DAY, LET'S SAY FOR INSTANCE IT'S A SMALL NUMBER, MAYBE 10 20, UM, OR EVEN SAY FOR INSTANCE, THERE'S MORE.
UM, THERE WILL BE, THAT'LL BE AN ALL HANDS ON DECK APPROACH.
UH, SO IF WE HAVE AN APARTMENT COMPLEX THAT HAS 400 OR 500, UH, IT'S GONNA BE ALL HANDS ON DECK APPROACH, WE'RE GONNA HAVE THE ENTIRE STAFF OUT THERE WORKING THAT PROPERTY TOGETHER BECAUSE JUST ONE PERSON TRYING TO HANDLE 5% OF 400, THAT'S QUITE A BIT.
I WAS MORE CONCERNED WITH ONE OF OUR EMPLOYEES WALKING INTO SOMEONE'S HOME AND BEING ACCUSED OF SOMETHING THEY DIDN'T DO.
IT WOULD BE NICE TO HAVE ANOTHER, A SECONDARY EMPLOYEE FROM THE TOWN SAYING, WAIT A MINUTE, I WAS HERE.
I DIDN'T SEE WHAT YOU'RE ACCUSING THAT PERSON OF.
UM, THAT'S PART OF THE REASON WHY WE ASK THAT MAINTENANCE PERSON OR THE PROPERTY OWNER OR SOMEONE OF THAT NATURE TO BE THEIR PRESENT.
BUT WE CAN, WE CAN ACTUALLY TAKE THAT INTO ACCOUNT AS WELL.
I JUST DON'T KNOW WHAT BEST PRACTICES ARE AND WHAT OTHER CITIES WILL DO.
I'M, I'M SURE YOU GUYS WILL, YOU KNOW, THINK THAT THROUGH, BUT THAT WAS JUST ONE OF MY THOUGHTS.
CAN I COMMENT ON THAT, CHRIS? SO, SO CAN, CAN, CAN YOU, UH, CLARIFY, THERE WOULDN'T BE A TOWN EMPLOYEE GOING INTO A PROPERTY UNDERSCORED, RIGHT? THAT'S CORRECT.
SO THERE WOULD BE SOME OWNER'S REPRESENTATIVE WOULD BE THERE AND OR THE TENANTS YES, SIR.
SO, SO I DON'T HAVE A LOT OF PROBLEM WITH THAT BECAUSE THAT'S, THAT'S VERY TYPICAL IN A RESIDENTIAL LEASE.
AND EVERY LEASE IS GONNA ALLOW FOR, FOR A PROPERTY INSPECTION WITH REASONABLE NOTICE IS USUALLY HOW IT'S WRITTEN OUT, REASONABLE NOTICE TO THE TENANT AND GIVES THEM AN OPPORTUNITY TO BE THERE OR NOT.
AND I THINK PROBABLY MOST TENANTS PROBABLY WOULD, BUT WOULDN'T HAVE TO BE BE, BUT YOU, BUT YOU DO HAVE TO HAVE SOMEBODY THERE.
AND SO I DON'T, I DON'T KNOW THAT I LOVE THE IDEA OF HAVING, HAVING TO REQUIRE A SECOND STAFF PERSON THAT JUST DOUBLES THE COST ON EVERY INSPECTION.
IF YOU HAVE TO HAVE TWO PEOPLE, UH, AS LONG AS WE DON'T GET OUR TOWN STAFF IN A SITUATION WHERE THEY ARE, SOME PLACE THEY'RE ALONE AND SUDDENLY THEY GET ACCUSED THEY DIDN'T DO IT.
AND I DON'T KNOW IF IT NEEDS TO BE TWO EMPLOYEES, BUT THERE NEEDS TO BE A SYSTEM THERE OF, I DON'T KNOW, CALL IT WHAT YOU WANT, A CHECKS AND BALANCE OR A DUAL CONTROL SITUATION.
BUT YES SIR, WE'LL DEFINITELY TAKE THAT INTO ACCOUNT.
UM, THE, WE ARE WAIVING THE INSPECTION FOR THE FIRST FIVE YEARS FOR, UH, NEW PROPERTIES.
ARE WE, ARE WE GONNA CHARGE THE FEE FOR THOSE PROPERTIES EVEN THOUGH WE'RE NOT MAKING THE INSPECTION? WE'RE GONNA CHARGE THE FEE? YES SIR.
BECAUSE WE'RE, THOSE ARE JUST INTERIOR INSPECTIONS THAT WE'RE NOT CONDUCTING.
WE STILL WILL BE ON SITE TO CONDUCT EXTERIOR INSPECTIONS.
UM, THE LAST ONE IS, UM, ON YOUR SLIDE, UH, 16, THOSE HOURS, 30 HOURS, 30 HOURS, 60.
THAT'S, IF I MATH IS RIGHT, 146 HOURS.
[00:25:02]
IN A YEAR YOU, YOU EXPECT TO PUT INTO THIS PROJECT? OH, SORRY.THAT'S, UM, LESLIE AND I HAVE DIRECTOR DEVELOPMENT NEIGHBORHOOD SERVICES, SO THESE HOURS ARE BASED UPON A WEEK.
SO IF YOU LOOK AT LIKE 60 HOURS, THAT'S FOR TWO CODE COMPLIANCE OFFICERS.
SO WE'RE BASING ONE, THESE ARE ALL PROJECTIONS OF WHAT WE ANTICIPATE THIS PROGRAM WILL TAKE FROM A RESOURCE STANDPOINT.
SO WE HAVE, SO THAT IS, WE'RE THINKING 75% OF THE WORKLOAD FOR THESE FOUR EMPLOYEES AT THE, THE, THE TOP THREE BULLETS THERE WOULD BE 75% OF THEIR WORKLOAD.
SO WHERE WE GOT THAT NUMBER WAS CURRENTLY TODAY WE DO INTERIOR INSPECTIONS BASED UPON COMPLAINT.
AND WE ALSO DO EXTERIOR PROACTIVE EXTERIOR INSPECTIONS AS WELL FOR ALL LODGING AND MULTIFAMILY ESTABLISHMENTS TODAY.
SO SOME OF THAT IS GOING TO BE ABSORBED INTO THIS PROGRAM.
THEN IN ADDITION TO THAT, UM, THERE'S SOME OTHER THINGS KIND OF ON THE BACK END THAT WE'RE REWORKING FROM A RESOURCE SIDE, SUCH AS, UM, JUST AN EXAMPLE OF THAT IS RIGHT NOW SIGN PERMITTING IS ACTUALLY UNDER CODE COMPLIANCE.
WE'RE LOOKING TO SHIFT THAT TO BUILDING INSPECTION, UM, TO FREE UP SOME OF THEIR HOURS, MAKING SURE THAT THEY'RE STILL ABLE TO DO ALL THE OTHER COMMERCIAL CODE COMPLIANCE AS WELL AS THIS PROGRAM.
UM, AND THEN YOU SEE AS YOU MOVE DOWN, OBVIOUSLY WITH THE ASSISTANT DIRECTOR, KEVIN HERE, 12 HOURS A WEEK AT LEAST.
ONCE AGAIN, THESE ARE PROJECTIONS WE'RE THINKING STARTING OUT.
AND THEN YOU SEE, UM, THE DIRECTOR, WHICH IS MY POSITION ABOUT SIX HOURS A WEEK, AND THEN LOOKING AT OTHER SUPPORT PERSONNEL.
SO FOR EXAMPLE, THAT'S IF WE HAVE, WE SEE, LET'S SAY SOME DEAD TREES AT A HOTEL CALLING OUT OUR ARBORIST OR A LANDSCAPE ARCHITECT TO LOOK AT THOSE, UM, OR OUR BUILDING INSPECTORS IF MAYBE THERE'S, UM, SOME ADDITIONAL WORK THAT NEEDS TO BE DONE OR ANOTHER SET OF EYES FROM THEIR, THEIR EXPERTISE.
SO ONCE AGAIN, THESE ARE ESTIMATES
A BIG COMMITMENT AND A HUGE COMMITMENT.
I MEAN, WE'RE, WE'RE TALKING ABOUT IN TOTAL WE'RE EVEN IF, IF YOU INCLUDE THE OR PROJECTED INCREASE IN UNITS OVER THE NEXT, I DON'T KNOW, FIVE YEARS OR SO, I MEAN, WE'RE LOOKING AT ABOUT 6,000, 16,000 UNITS BETWEEN MULTIFAMILY AND, AND HOTEL LODGING.
SO, UM, IT'S GONNA BE A, A SIGNIFICANT UNDERTAKING FOR THIS TEAM.
UM, WHICH IS WHY WE'VE BEEN SPENDING THE LAST, YOU KNOW, SIX TO NINE MONTHS REALLY BUILDING UP THAT TEAM AND GETTING THEM TRAINED AND AND CERTIFIED.
WE HAVE MULTIPLE OF THEM AT TRAINING THIS WEEK, UM, TO GET THEM TO A POINT WHERE WE CAN HIT THE GROUND RUNNING COME JANUARY 1ST WHEN IF ADOPTED, IF WE'RE ABLE TO GET THIS PROGRAM UNDERWAY.
UM, AS FAR AS WHAT TYPES OF THINGS, UM, YOU'RE GONNA BE LOOKING FOR.
ONE, WE TALKED ABOUT DEFERRED MAINTENANCE AND SOME OTHER THINGS, EXTERIOR LIGHTING, DOOR SAFETY AND ALL.
UM, WHERE DOES, WHERE DOES THAT, AND YOU TALKED ABOUT EXTERIORS, WHERE DOES LANDSCAPING COME IN? THAT'S A PART OF THE EXTERIOR INSPECTION AND WELLBEING.
AND IF THERE'S ANY JUMP MOTOR VEHICLES OUTSIDE IS, UH, IN THE PROPERTY, UM, THINGS FALLING APART, UM, SEWER THAT IS BACKED UP, THAT'S OUT IN THE, IN THE OKAY.
IN THE BREEZEWAY AREA OR ANYTHING OF THAT NATURE.
SO EFFICIENCIES AND LANDSCAPING IS INCLUDED? ABSOLUTELY.
THAT PROPERTY MAINTENANCE CODE THAT, THAT, UH, COUNCIL ADOPTED ON APRIL 23RD IS WHERE IS GONNA ALLOW US TO DO EXTERIOR PROPERTY MAINTENANCE JUST LIKE A HOME.
AND THEN AGAIN, AS FAR AS WHAT IS, WHAT, WHAT IS GOING TO BE INSPECTED, UM, UM, UM, AND, AND I KNOW THAT, UM, SINGLE FAMILY RESIDENCE AS TOWN HOMES, CONDOS ARE, ARE NOT THE BULK OF WHAT WILL BE ADDRESSED HERE, BUT IN TALKING ABOUT THOSE, UM, THOSE PLACES, THOSE HOMES, THOSE DWELLINGS, THEY DON'T HAVE LIKE, UM, MAINTENANCE ENGINEERS, FACILITY ENGINEERS AND THAT SORT OF THING.
UM, SO WILL THERE BE A WAY, SOMETHING NOT, WELL YOU CAN READ THE CODE AND SEE WHAT WE'RE GOING TO INSPECT FOR, BUT WILL THESE PEOPLE HAVE ANY INFORMATION, BE GIVEN ANY INFORMATION THAT THIS IS KIND OF THE CHECKLIST THAT WE'RE GOING TO GO OVER? UM, I CAN IMAGINE THAT SOMETIMES NOT BEING INFORMED ON EXACTLY WHAT ALL IS GONNA BE CHECKED.
THERE'S GONNA BE A LOT OF, OF FAILURES, YOU KNOW, MISSED THINGS THAT, UH, SO I, I DIDN'T KNOW IF THAT WAS GONNA BE WORKED INTO THE PROGRAM SOMEWHERE WHERE YES, THESE, THESE
[00:30:01]
INDIVIDUAL OWNERS WOULD BE EITHER HAVE SOME TOOL TO GO WITH THAT.THIS IS GONNA HAVE TO BE UP TO, UP TO CODE.
ARE YOU REFERRING TO SINGLE FAMILY OR JUST IN, IN GENERAL? I WAS MAINLY FOR, UH, UH, REFERRING TO SINGLE FAMILY TOWN HOMES.
SINGLE FAMILY BUILDING, NOT MULTI-FAMILY NECESSARILY, BECAUSE LIKE I SAID, THEY HAVE PROFESSIONAL, YOU KNOW, MAINTENANCE FACILITY ENGINEERS THAT ARE FAMILIAR, UM, WITH UH, WITH CODE AND WHAT ALL THEY'RE EXPECTED TO HAVE IN ORDER.
OPPOSED TO A A SINGLE OWNER? YES, MA'AM.
WHAT WE'RE ENFORCING ARE JUST MINIMUM HOUSING STANDARDS.
PARDON? MINIMUM HOUSING STANDARDS.
SO USING MINIMUM HOUSING STANDARDS PLUS THE INTERNATIONAL PROPERTY MAINTENANCE CODE.
THOSE ARE YOUR BASIC HIGH WEEDS AND GRASS.
UM, YOU KNOW, YOU KNOW, IF YOU HAVE A BROKEN WINDOW IN YOUR, IN FRONT OF YOUR HOME, JUMP MOTOR VEHICLES, UM, OUTSIDE STORAGE, UM, THINGS OF THAT NATURE.
UM, THOSE ARE THINGS THAT YOU WOULD GET ENFORCEMENT FROM IN ANY CITY.
HOWEVER, WHEN THIS PROGRAM IS, UM, IF, IF YOU GUYS DECIDE TO, TO PASS IT AND ADOPT THIS PROGRAM, UH, WE'RE GONNA SEND OUT, UM, FLYERS AND NOTIFICATIONS TO, UH, TO THE PUBLIC AND WE'RE GONNA MAKE IT, UH, AVAILABLE SO PEOPLE CAN SEE WHAT'S COMING ON THE HORIZON AND WHAT ARE THE TYPE OF THINGS THAT WE'RE LOOKING FOR DURING OUR INSPECTIONS.
WHO ELSE? OH, UM, I REALLY DIDN'T THINK ABOUT THESE THINGS UNTIL CHRIS BROUGHT UP THOSE QUESTIONS, BUT I THINK THAT OPENS A WHOLE CAN OF WORMS AND, AND SO WHERE I WAS KIND OF IN FAVOR AND JUST CONCERNED ABOUT THE FEES, NOW I'M CONCERNED ABOUT SOMEBODY SAYING I HAD A DIAMOND RING SITTING NEXT TO THE KITCHEN SINK AND IT'S MISSING.
OR SOMEBODY TOOK PICTURES IN MY HOME AND THERE ARE PICTURES THAT ARE INVADING THEIR PRIVACY OR SOMEONE ACCUSING SOMEBODY OF SOME MISBEHAVIOR.
I USED TO HAVE DELIVERY GUYS GOING INTO PEOPLE'S HOMES AND WE HAD ALL KINDS OF COMPLAINTS.
SO JUST GOING INTO SOMEONE'S HOME, I THINK THAT JUST RAISED A, I HADN'T EVEN THOUGHT ABOUT THOSE ISSUES.
SO THE PEOPLE WHO CALL IN WITH COMPLAINTS YES.
IS THAT NOT ENOUGH FOR US TO JUST INVESTIGATE THE ONES THAT ARE COMPLAINING? THAT MAY BE THE ONES THAT ARE NOT COMPLAINING? THEY'RE OKAY.
YEAH, THAT'S A GREAT QUESTION.
UH, AND AND WHAT I WOULD'VE TO SAY TO THAT IS THERE IS A PART OF THIS POPULATION THAT IS NOT AS EDUCATED AND THEY DON'T KNOW WHAT THEIR RIGHTS ARE AND THEY DON'T KNOW THAT THEY DON'T HAVE TO LIVE IN A CERTAIN WAY, WHETHER THAT'S UNSAFE OR INSANITARY.
UM, SO WE'RE ALSO HERE PROVIDING A TWOEDGED KIND OF, IT'S LIKE A TWOEDGED SWORD.
WE'RE ALSO PROTECTING THE TENANTS OF OUR TOWN AS WELL.
NOT JUST THE PROPERTY ON SEE THAT GROUP, NOT KNOWING WHO TO CALL.
BUT LIKE, UH, I GUESS I WANNA SAY THAT THE SECURITY COMPONENT THAT'S IN MY MIND, THAT'S SOMETHING THAT'S EASILY RESOLVABLE.
LIKE THERE'S A LOT OF OTHER AVENUES, UM, THAT WE COULD EXPLORE TO, TO RESOLVE THAT ISSUE.
I MEAN, I KNOW WE, WE'VE HAD A CONVERSATION ABOUT BODY CAMS, WE'VE HAD A CONVERSATION ABOUT SOME OTHER THINGS THAT WE COULD POTENTIALLY DO IT A RELATIVELY INEXPENSIVE COST.
UM, SO I THINK THERE'S OTHER WAYS TO KIND OF RESOLVE THAT, THAT DON'T DERAIL THE, THE PROGRAM, UM, OR SIGNIFICANTLY ALTER THE PROGRAM.
AND, AND, AND OUR, AND I GUESS I UNDERSTAND YOUR CONCERNS AND I DON'T WANNA DIMINISH THOSE.
I JUST THINK THAT THAT'S SOMETHING THAT WE COULD, WE COULD EXPLORE AND, AND ADDRESS RELATIVELY EASILY.
I HATE TO ASK THIS QUESTION, BUT I'M ASSUMING WE WOULD DO BACKGROUND CHECKS ON WHO WE WOULD HIRE FOR THESE ROLES? YES.
SO THEY GO THROUGH ALL, ALL OF OUR PRE-EMPLOYMENT WITH HUMAN RESOURCES.
SO THAT INCLUDES, UM, I THINK A DRUG DRUG SCREENING, BACKGROUND CHECKS, REFERENCE CHECKS, JUST THEIR FULL-TIME EMPLOYEE, JUST LIKE THE REST OF US.
SO WE'RE ALREADY DOING INSPECTIONS? NO, WE'RE ALREADY GOING INTO UNITS.
WE'RE ALREADY NOT, THIS IS NOT NEW.
IT IS JUST GONNA INCREASE THE EXPOSURE AREA 'CAUSE WE'RE HAVING A HIGHER VOLUME.
ALL OF THESE OTHER CITIES DO THIS NOW.
SO THERE'S NOTHING NEW AND THEY'RE NOT, DON'T DUPLICATE OR TWO PEOPLE EVERY TIME.
BUT YOU GUYS ARE PROFESSIONALS AND I KNOW YOU KNOW WHAT TO DO AND TO USE THE BEST PRACTICE.
I MEAN, I, I TRUST THAT DONE IT FOR 20 YEARS, THIS PROGRAM, THE BEST PRACTICES AND STUFF.
AND CERTAINLY IT'S, IT'S NOT, WE'RE DOING IT NOW ALREADY.
AND ONE OF THE THINGS HOWARD MENTIONED ABOUT, UH, JUST LET THEM CALL IN AND REPORT THIS.
WE DID ASK FOR THIS, COUNCIL DID ASK FOR THIS TO THIS PROGRAM TO BE PUT IN PLACE AND THAT'S TO HELP INSPECT PROACTIVELY, RIGHT.
[00:35:01]
IT'S A GOOD QUESTION, BUT I I'M, I'M ALL IN FAVOR OF THIS.I I'M, THANK YOU FOR PUTTING TOGETHER SUCH A COMPREHENSIVE PROGRAM TO START WITH.
UM, I THINK IS SO NECESSARY AND JUST, AND IT, IT IS A VALUE TO, TO THE PEOPLE THAT LIVE IN THOSE PLACES.
THEY DESERVE A GOOD QUALITY OF LIFE, YOU KNOW, AND THIS GIVES THEM, UH, A BETTER LIVING CONDITION WHY HOME NEEDS.
WE'LL, MAKE NO MISTAKE ABOUT IT, I'M A HUNDRED PERCENT IN FAVOR OF THIS, BUT THE ONLY REASON I'M BRINGING UP THE QUESTIONS IS TO MAKE SURE THAT WE'RE THINKING THIS THROUGH.
AND IF THERE'S A WAY TO MITIGATE SOME OF OUR RISKS, WE DO IT.
NOW'S THE TIME, NOW'S THE TIME TO KIND OF FIGURE THAT OUT.
I, I DIDN'T HEAR ANYTHING THAT YOU SAID, SAID EVERY TIME TO PEOPLE.
I BELIEVE, YOU KNOW WHAT I MEAN? I THINK, I THINK STAFF WILL CAN NAVIGATE YEAH.
I CAN SEE, I CAN, I CAN SEE YOUR FEAR ABOUT THAT AND I'M ON BOARD THAT THERE, THERE COULD BE AN, YOU TALK ABOUT LIKE ALL HANDS ON DECK GOING, UM, IF YOU GOT ALL HANDS ON DECK, PROBABLY KNOCK OUT ONE, ONE UNIT WITH TWO PEOPLE AND HALF THE TIME AND THEN MOVE TO THE I I, SO, SO I THINK, I THINK STAFF IS GOING TO, I THINK YOU ALL ARE GONNA NAVIGATE THAT, BUT, BUT I DEFINITELY CAN SEE SITUATIONS WHERE YOU ARE DEFINITELY GONNA WANT TO GO IN WITH MORE THAN ONE PERSON.
AND AND I TRUST YOU GUYS REALLY, AND I KNOW YOU, YOU'LL, YOU'LL MAKE THIS WORK IN THE BEST WAY POSSIBLE.
BUT YEAH, THERE MIGHT BE PLACES WHERE YOUR GUYS MIGHT NEED A POLICE ESCORT.
AND AND ONE THING I'LL SAY IS OUR, UH, POLICE DEPARTMENT'S GREAT AND WE COLLABORATE VERY CLOSELY.
SO THEY MAKE SURE TO INFORM US AND, AND VICE VERSA, IF THERE IS A, A SITUATION WHERE WE NEED TO MAYBE PROTECT OURSELVES OR ASK FOR AN ESCORT.
SO I WOULD SAY THAT'S ONE OF THE BENEFITS OF WORKING IN ADDISON IS WE HAVE A, A GRACE POLICE SUPPORT POLICE DEPARTMENT TO SUPPORT US.
AND IF WE SEE ANYTHING ON SITE, WE CAN MAKE A PHONE CALL.
I'VE, I'VE GOT A COUPLE QUESTIONS.
CAN YOU GO TO SLIDE 2222 AND THEN AT THE BOTTOM YOU'VE GOT THE AVERAGE OF COMPARATORS AND IS THAT THE AVERAGE OF THE, THE CITIES ON THAT, ON THAT LIST? OR IS THAT THE AVERAGE OF, OF OUR ADDISON COMPARATOR CITIES? OH, THAT'S, UM, THE PEOPLE ON THE LIST.
AND I WILL ADD THAT THIS LIST ALSO INCLUDES THE, THE TWO FROM OUR COMPARATOR CITIES THAT HAVE PROGRAMS, WHICH IS PLANO AND CARROLLTON.
'CAUSE IF UM, THE OTHER CITIES ON OUR COMPARATOR CITY LIST, THEY DO NOT HAVE PROGRAMS. RIGHT, RIGHT.
SO IT'S, I'M JUST TRYING TO MAKE SURE I'M UNDERSTANDING THE, WHAT YOU'RE COMMUNICATING THERE.
AND THEN ON SLIDE 21, I'M FIXATED ON THE HOTEL COLUMN.
UM, AND THERE, YOU, YOU, THOSE AREN'T OUR COMPARATOR CITIES, BUT IT'S PRETTY CLOSE, RIGHT? UM, ON THIS CORRECT LITTLE UH, 22, I'M SORRY, 21, YOU'RE ON 21 ON THE HOTEL COLUMN.
SO WE'VE GOT MOST OF OUR COMPARATOR CITIES, BUT WE'VE ADDED GARLAND, GRAND PRAIRIE, LITTLE EL, THE COLONY.
SO, SO IT'S NOT, IT'S NOT EXACTLY OUR COMPARATOR CITIES, BUT IT'S PRETTY CLOSE.
UM, AND SO I'M LOOKING AT THE HOTEL FEES AND UM, I'M JUST CONCERNED THAT, UM, 40 $40 PER PER UNIT, UM, IN MY MIND THIS SEEMS A LITTLE HIGH.
UM, AND SO WHEN YOU GO TO SLIDE 26, I THINK IT WAS 26 WAS 25.
25, WAS THAT THE OTHER, THE OTHER OPTION WHERE YOU'VE GOT THE, THE HOTEL THAT'S 25.
SO YOU AT THAT ONE, YOU'RE, YOU'RE JUST SHOWING US AN EXAMPLE.
IF WE HAD THE, THE, THE HOTEL FEE AND 25 PER UNIT, WHICH IS ALSO THE, THE SAME FEE FOR MULTI-FAMILY PER UNIT, THEN, THEN THAT COMES OUT CLOSE TO ABOUT 80, 80%, 79% ANTICIPATED COST RECOVERY.
COUNCIL MEMBER WILSON, THERE WAS A, AN ERROR ON THE PRESENTATION.
THERE WAS A, A MATH MATHEMATICAL ERROR.
AND, UH, YOU HEARD IN THE RIGHT DIRECTION AND, UH, FOR ME, UH, UM, OKAY.
NANCY WAS ABLE TO CATCH THAT FOR ME THIS MORNING, SO I APPRECIATE THAT.
SO THE, THE ONE THAT'S ON THE SCREEN IS CORRECT.
THE ONE THAT'S, UM, ON YOUR IPADS IS LIKELY INCORRECT.
SO 87% IS THE, THE CORRECT NUMBER THERE.
WELL, I, YEAH, I WANT TO GO ON RECORD.
THAT, THAT I, I LIKE THAT THOUGHT OF, UM, THE UNIT COST BEING THE SAME.
YEAH, FOR, FOR HOTEL AND MULTIFAMILY.
AND I JUST, I WAS UNCOMFORTABLE WITH $40 PER HOTEL UNIT.
I JUST, UM, I JUST THOUGHT THAT'S HIGH.
[00:40:01]
THINK THAT, THAT WE'RE GONNA REALIZE A LOT OF FEES.UH, UNFORTUNATELY IF, IF SOMETHING IS OUT OF COMPLIANCE AND NEEDS TO BE REVISITED AND REVISITED AND WE'VE GOT FEES FOR THAT, UM, AND I, I THINK THAT IS, UH, I THINK THAT SET UP IS MORE EQUITABLE AND MORE FAIR, UM, BECAUSE I, I DON'T THINK IT'S FAIR TO CHARGE, UM, THAT MUCH FOR OUR HOTELS AND ESPECIALLY IF THEY'RE DOING A GREAT JOB.
SO I, I LIKE SLIDE 25 AND I LIKE YOUR SLIDE 25 BETTER THAN MY SLIDE 25
WELL, CAN I ASK A QUESTION? WHAT DO YOU BASE THAT OFF OF? WHAT DO I BASE WHICH PART OF, UH, MAKING THE FEES THE SAME FOR HOTEL AND AND APARTMENT? UM, YOU KNOW, MY INITIAL THOUGHT WAS, UM, THERE'S A REASON WHY THEY PUT IT ON THE SLIDE TO SHOW US.
UM, AND THEN NUMBER TWO IS, UM, UM, GOING BACK TO WHAT I SHARED ON THE HOTEL COLUMN, IF YOU GO BACK TO SLIDE 21 AGAIN, SO IF YOU JUST FOCUS ON THE HOTEL COLUMN PRICING, UM, AGAIN, THESE ARE NOT, YOU KNOW, WE DON'T HAVE ALL OF OUR COMPARATOR CITIES.
WE'VE GOT SOME ONES ADDED, ADDED IN HERE, UM, LITTLE LAMB, WE'VE GOT SOME OTHER ONES.
AND EVEN WITH THE LIST THAT WE'RE SHOWING HERE, I MEAN, WHAT'S THAT AVERAGE? I MEAN, YOU'VE GOT, YOU'VE GOT SOME THAT, THAT DON'T, DON'T CHARGE HOTEL FEES.
AND THAT'S WHY WE HAVE NOT APPLICABLE OR THEY DON'T HAVE THE, THEY DON'T HAVE THE PROGRAM AT ALL.
THEY DON'T HAVE THE PROGRAM AT ALL.
SO THE AVERAGE PER AVERAGE OF COMPARATORS, IS THAT JUST FOR PLANO AND GRAND PRAIRIE AND CARROLLTON? IS THAT HOW WE GOT YEAH, THAT GOT THAT AVERAGE OF 1240? THAT'S CORRECT.
OUT OF WHAT IS IN THAT COLUMN.
THAT'S SO, SO THAT IS THE AVERAGE OF, OF THOSE THREE CITIES AT 1240.
AND WE'RE PROPOSING, UM, YOU KNOW, WHAT IS THAT HOWARD, YOU'RE GOOD WITH NUMBERS THREE, 300% MORE, SOMETHING LIKE 340% MORE.
YOU KNOW, JUST THAT'S, THAT'S KIND OF WHERE I'M, I'M THINKING, SO YOU PREFER THE, UM, 25 ACROSS THE BOARD FOR I, I, I DO 300% HERE.
UM, I THINK WE HAVE SOME AGED HOTELS THAT REALLY, UM, NEED SOME HELP, SOME GUIDANCE.
UM, THEY, WE NEED THOSE PROPERTIES TO BE INSPECTED AND I FEEL LIKE WE'RE GONNA SPEND A LOT OF TIME THERE AS OPPOSED TO ANYWHERE ELSE.
SO, YOU KNOW, I CAME IN HERE THINKING THE $40 WAS HIGH THE LAST SESSION.
BUT THE MORE THAT I THINK ABOUT IT, WE'VE GOT SOME REALLY OLD PROPERTIES, AGE PROPERTIES THAT I HAVE A FEELING WE'RE GONNA SPEND A LOT OF TIME ON.
MY THOUGHT WOULD BE IF WE WANT TO CUT THE HOTELS A BREAK, MAYBE WE CAP, UM, YOU KNOW, CAP IT TO, I DON'T KNOW, 400 ROOMS AND THAT WOULD, THAT WOULD MAYBE GIVE SOME OF OUR FULL, FULL SERVICE HOTELS THAT I FEEL LIKE DO MAINTAIN THEIR PROPERTY.
MAYBE A LITTLE BIT OF HELP, BUT I DON'T KNOW IF I WANNA REDUCE IT DOWN TO 25.
THE OTHER THING IS, IF WE GO TO PAGE 21 WITH THE REINSPECTION FEES, SO INSPECTION FEES, PAGE 2121, SLIDE 21, 21, 21 ON THE REINSPECTION.
CAN YOU GO ONE MORE TO 21? ONE MORE? ONE MORE, ONE MORE.
ON THE, OKAY, SO HELP ME ON THAT.
YOU'VE GOT REINSPECTION FEE 75 SLASH 1 25.
CAN YOU TALK ME THROUGH THE, THROUGH THE TWO FIGURES? YES.
CURRENTLY, RIGHT NOW, THIS IS WHAT OUR BUILDING INSPECTIONS RE-INSPECTION FEES IS.
SO FOR CONSISTENCY PURPOSES, WE USE THE SAME, UM, FEES FOR OUR RE-INSPECTIONS.
CURRENTLY, RIGHT NOW, IF A BUILDING INSPECTION GOES OUT AND FAILS A, A SITE MM-HMM,
THAT'S FOR THAT SECOND REINSPECTION.
AND SO, SO BACK TO YOUR POINT, IF THEY'RE GONNA BE SPENDING A LOT OF TIME WHEREVER, IS THIS THE SAME PRICING, UH, FOR, FOR WHOMEVER NEEDED TO BE INSPECTED REINSPECTED AND, AND THEN REINSPECTED THE, SO YEAH, I THINK IF THEY'RE SPENDING A LOT OF TIME AT A PARTICULAR PROPERTY, UM, WE ARE GOING TO BE CHARGING
[00:45:01]
EVERY, EVERY TIME WE GO OUT.AND, AND IT, BUT, UH, UH, WOW.
SO IF IT, IF THEY KEEP DOING THAT, IT'LL JUST, INEVITABLY IT'LL BE PRICED OUT AT THE 1 25, 1 25 REINSPECTION FEE AND ANY OTHER FEES, UM, IN THAT SITUATION.
IF THEY DON'T, WELL, IF THEY DON'T PASS AT THAT POINT IN TIME, THEN WE PROBABLY HAVE A, HAVE TO HAVE A DEEPER TALK OR CONVERSATION ABOUT WHY THEY HAVEN'T BEEN BROUGHT INTO COMPLIANCE.
AND THEN THERE'S ANOTHER AVENUE WE WILL TAKE THAT INCLUDES CITATIONS.
I JU I JUST THINK THAT YOU KNOW THIS, I THINK YOU'RE CORRECT.
I THINK THERE ARE GONNA BE, AND I THINK YOU'RE GONNA HAVE SOME FOLKS THAT NEED, UM, THEY'RE GONNA BE REINSPECTED AND I THINK THAT THEY'VE GOT IT.
UH, THEY'RE ACCOUNTING FOR THOSE, THOSE SITUATIONS.
THE BIGGER THING IS, IS IF YOU GO THROUGH A COUPLE INSPECTION, A REINSPECTION REINSPECTION, YOU'LL PASS.
IT'S LIKE WHAT YOU'RE, WHAT YOU'RE SUGGESTING, IT'S LIKE NOW WE'RE, NOW WE'RE HAVING A MUCH, MUCH LARGER CONVERSATION ABOUT YOUR CERTIFICATE OF OCCUPANCY, RIGHT? ABSOLUTELY.
SO KEVIN, CAN YOU HELP ME WITH THE, UH, WITH THE NUMBERS? SO IF I HAVE A 300 ROOM HOTEL AND A $40 PER ROOM, AM I GONNA PAY $1,200 A YEAR? OR THOUSAND? YEAH, 12,000, YEAH, 12,000 PER YEAR.
SO THOUSAND A MONTH FOR THAT, FOR THAT TO INSPECT HOWEVER MANY ROOMS WE DO, WHICH IS, COULD BE, COULD BE A LARGER NUMBER, IT COULD BE A SMALLER NUMBER.
IT'S NOT, THERE'S NO CAP ON THAT.
UM, SO A THOUSAND DOLLARS A MONTH FOR A HOTEL PROPERTY, THAT'S A, THAT'S A REALLY, REALLY SMALL LINE ITEM.
LET'S HERE, IN THEIR BUDGET 12,000 A YEAR.
YEAH, THAT, THAT'S A, THAT'S A, THAT'S A FRACTION OF A FRACTION THREE IN THEIR BUDGET FOR 300.
THEN WHEN YOU LOOK AT SOMEWHERE LARGER HOTELS, THE TWO BIGGEST ONES, 547 ROOMS, 525 ROOMS, THEN LOOK AT THEIR AVERAGE DAILY ROOM RATES.
IT'S STILL A FRACTION, BUT A FRACTION, BUT A FRACTION OF THEIR BUDGET.
I'D SAY WE, WE DID SOME MATH BECAUSE WE WERE, UM, I MEAN THERE WAS CONVERSATION ABOUT SOME, SOME OF THE CONCERNS WITH, YOU KNOW, PASSING THIS ON CONSUMERS AND HOW THAT WOULD BE RECEIVED.
AND WE TOOK THE AVERAGE, UM, NIGHTLY RATE, WHICH WAS FROM JUNE, WHICH WAS A HUNDRED, OR EXCUSE ME, JULY, I APOLOGIZE, $133 84 CENTS.
AND WE FIGURE FOR A, A HOTEL OF 150 ROOMS BASED UPON 70% OCCUPANCY, WHICH IS PRETTY CONSERVATIVE, THAT IS ABOUT 15 CENTS PER NIGHT PER OCCUPIED ROOM IF THEY PASSED IT DIRECTLY ON TO, TO THE, THE VISITOR COMING TO ADDISON.
UM, I WILL SAY JUST HAVING SOME, SOME CONVERSATIONS ABOUT WHAT THIS LOOK LOOKS LIKE, I WILL SAY THAT IT, THE PROGRAM ITSELF COULD BE, UM, CHALLENGING IN SOME WAYS BECAUSE A LOT OF THESE BUSINESSES, WHETHER THEY'RE MULTIFAMILY OR OR OTHERWISE, OR HOTEL ESTABLISHMENTS, THEY DON'T HAVE THIS LINE ITEM IN THEIR BUDGET RIGHT NOW.
SO THAT'S SOMETHING THAT THEY'RE, THEY WOULD HAVE TO EVALUATE AND, AND WORK INTO THEIR OPERATING COSTS SO THAT, THAT IS A CONSIDERATION.
AND, AND WE DON'T TAKE LIGHTLY TO THAT EITHER WHEN LOOKING AT THIS COST.
SO, UM, I WOULD JUST THINK ABOUT THAT AS WELL.
UM, AND TO, TO, MARLON, YOU KIND OF ELABORATE ON THIS.
WE'RE WITH THE REINSPECTION FEES, WE ARE REALLY TRYING TO TARGET THAT TOWARDS WHERE WE'RE SPENDING OUR TIME.
SO THEY ARE, THEY ARE SUBSIDIZING THE PROGRAM IN THAT SENSE WHERE WE'RE SPENDING OUR TIME INSTEAD OF HAVING OTHER LARGER HOTELS SUBSIDIZE THE PROGRAM FOR OTHERS.
SO, SO WE TALK ABOUT, UH, HOTEL RATES AND SO FORTH.
UM, CAN YOU HELP REMIND US WHERE WE ARE WITH A, UH, OUR LITTLE, UH, ADD-ON FEE FOR THE HOTELS, AN EXTRA, UM, TAX MARKETING, UH, TAX, WHAT'S THAT ACRONYM? I THINK OUR WONDERFUL MARKETING COMMUNICATIONS DIRECTOR CAN SHARE A QUICK UPDATE ON THAT.
HAS THAT BEEN IMPLEMENTED? AND, UM, MAYOR COUNCIL, MARY
WE ARE AT ABOUT 50% OF WHERE WE NEED TO BE RIGHT NOW.
SO, UM, WE'RE HOPING TO GET THAT WRAPPED UP SOON AND WE'LL, IT'LL COME BACK TO YOU ALL BEFORE THAT, BUT WE'RE IN THE PROCESS OF GETTING THOSE PETITIONS SIGNED RIGHT NOW.
HOW'S IT BEING RECEIVED? UM, SO FAR SO GOOD.
UM, I MEAN THE, WE'VE GOT, UM, RENAISSANCE ASSIGNED.
MARRIOTT'S BEEN A LITTLE BUSY WITH OCTOBERFEST.
UM, THERE ARE A COUPLE, ONE HOTEL IN PARTICULAR THAT, UM, IS PART OF FRISCO'S, UM, NEW TPI PROGRAM.
HE SAID HE'S SEEN SUCH AN INCREASE, UM, FOR THEM OUT THERE THAT, UH, HE, HE WAS, YOU KNOW, LET ME KNOW WHEN WE GET STARTED ON THIS.
SO, UM, YEAH, I THINK IT'S GONNA BE, UM, A GREAT TOOL FOR US.
AND THAT'S A 2% ASSESSMENT THAT 2% THINK MM-HMM,
[00:50:01]
AND THE THING THAT, ABOUT THIS PROGRAM, YEAH, IT IS, IT IS NOT EXPENSIVE.I DON'T WANNA BE DISMISSIVE OF THAT, BUT IT DOES ADD TO THE EXPENSE.
BUT WHAT IT ALSO DOES, IT IMPROVES OUR HOTEL STOCK, OUR, OUR, OUR, OUR MULTIFAMILY STOCK.
AND SO IT'S THAT RISING TIDE BECAUSE NOBODY WANTS TO HAVE A BUSINESS OUT THERE, AND YOU'RE DOING YOUR BEST TO KEEP YOUR PROPERTY UP TO A CERTAIN STANDARD AND THAT KIND OF QUALITY AND THE GUY NEXT DOOR OR DOWN THE ROAD ISN'T, AND, AND THAT PERSON BRINGS DOWN YOUR VALUE, JUST THEIR, THEIR MERE PRESENCE IN THE MARKETPLACE.
AND SO I THINK JUST IF, IF WE CAN JUST IMPROVE THE STOCK OF ALL OF OUR RENTAL PROPERTIES, YOU KNOW, HOTELS AND MULTI-FAMILY AND SINGLE FAMILY, I THINK IT'S A WIN.
YOU KNOW, IT'S, IT'S MORE, IT'S A LITTLE MORE EXPENSIVE, BUT IT'S, I DON'T THINK IT'S CATASTROPHIC FOR MOST.
AND, AND I'M, I WANNA BE CLEAR, I AM FOR THIS PROGRAM, AND I TOTALLY AGREE WITH WHAT YOU'RE SAYING.
IT'S JUST A MATTER OF WE, WE GOTTA CHARGE SOMETHING.
HOW DID YOU ARRIVE AT THE $40 FOR A HOTEL AND 25 FOR APARTMENTS? UH, 25, UM, IS BEST PRACTICES IS WHAT A LOT OF CITIES ARE ARE GOING TOWARDS NOW.
UH, I USED THAT NUMBER IN A PREVIOUS CITY, ZERO COMPLAINTS.
CITY WAS MUCH SMALLER THAN THIS.
UM, $40 WAS ALONG THOSE LINES TO, UH, KIND OF HELP US ACHIEVE THE, UH, COST RECOVERY, UH, RATE.
I CAN SEE WITH THERE, THERE'S MORE WEAR AND TEAR ON HOTEL ROOMS BECAUSE OUR ARE TURNED OVER MUCH MORE FREQUENTLY THAN, UH, LAUNDRY IN APARTMENTS.
SO THAT'S, THAT'S KIND OF WHAT I WOULD THINK IS, IS PART OF IT ALSO.
AND I WANNA START WRAPPING THIS UP PRETTY SOON.
WE'RE GETTING A LITTLE TIGHT QUESTION, GETTING LITTLE TIGHT ON TIME.
I JUST HAVE A COUPLE OF QUICK QUESTIONS FOR YOU, KEVIN.
UH, WHEN THEY'RE DOING THE INSPECTIONS, IS, IS IS ONE OF THE THINGS THEY'RE LOOKING FOR ALL THE, UH, THE SECURITY REQUIREMENTS, THE SECURITY SECURITY DEVICE REQUIREMENTS? YES, SIR.
TEXAS PROPERTY CODE REQUIRES YES, SIR.
BECAUSE I KNOW A LOT OF, A LOT OF SINGLE FAMILY PROPERTIES ARE SELF-MANAGED BY THE OWNER, AND A LOT OF 'EM JUST DON'T KNOW WHAT THEY'RE SUPPOSED TO PROVIDE.
SO, SO I'LL HAVE THAT AND THAT'LL BE PART OF WHAT WE GIVE THEM TO SAY, THIS IS WHAT WE'RE GONNA BE LOOKING FOR.
THOSE VIEWERS AND ANY TYPE OF ADDITIONAL LOCKING MECHANISMS ON THE INTERIOR OF THE DOOR.
THOSE KIND OF THINGS WE'RE LOOKING AT MAKING SURE THAT THEY'RE OPERATIONAL AND FUNCTIONING AS, AS INSTALLED.
YEAH, AND UH, THE OTHER QUESTION I THINK YOU ALREADY ANSWERED FOR ME, SO THANK YOU.
UM, AND I'M REALLY, I'M, I'M IN FAVOR OF THIS AND I LIKE THE 98%, YOU KNOW, COVERING OUR COSTS PLAN FOR, FOR MYSELF.
SO, UM, WHAT, I DON'T KNOW WHERE EVERYBODY ELSE IS RIGHT NOW.
COULD WE GO AROUND THE RESTAURANT? GOT A QUESTION? YEAH, GO AHEAD DAN.
SORRY, SORRY TO CHIME IN FROM AFAR, BUT I'VE GOT JUST A COUPLE QUICK ONES.
SO, AND, AND JUST HEARING EVERYONE'S CONVERSATIONS AND I DIDN'T HEAR THE CONVERSATION.
MAYBE I MISSED IT WHEN I HAD TO CHECK INTO THE HOTEL.
IS THERE A CORRELATION WITH POLICE AND FIRE CALLS TO THESE RESIDENCES OR APARTMENTS OR HOTELS WITH, IN TERMS OF WHO MIGHT BE OUR LIKELY OFFENDERS? MEANING LET'S JUST TAKE COMMON SENSE PREVAILS USUALLY ALWAYS WINS.
DO WE KIND OF HAVE A CALL LIST? DO WE HAVE A GENERAL IDEA, A HOT, I'LL CALL 'EM HOTSPOTS WHERE WE ALREADY KNOW LIKELY WHERE COMPLIANCE IS GONNA BE, BE NEEDED? FIRST AND FOREMOST, ARE WE JUST GOING OUT BLINDLY AND NOT HAVING A, NOT HAVING A HOT LIST? UH, WE'RE GOING OUT TO EVERY PROPERTY AND WE'RE TREATING 'EM ALL EQUALLY.
UM, WE'RE NOT TAILORING OR KEYING IN ON ONE INDIVIDUAL PROPERTY.
SO I GUESS TO THAT WOULD BE, IF, IF, IF WE'VE GOT, LET'S USE A ROUND NUMBER SIX CALLS ON AVERAGE A WEEK TO A CERTAIN LOCATION VERSUS ONE CALL A MONTH TO A CERTAIN LOCATION, WE WOULD NOT BE PRIORITIZING ONE OVER THE OTHER.
OH, IT'S, IT'S, SORRY, IN TERMS OF LIKE WHEN ON THE SCHEDULE, IS THAT WHAT YOU'RE TALKING ABOUT? 'CAUSE WE'RE GONNA, THE, THE GOAL OF THE PROGRAM IS TO INSPECT EVERY PROPERTY, SO UNDERSTOOD.
SO I GUESS TO, I HOPE THIS, ANSWERING YOUR QUESTION, THERE COULD BE A PRIORITIZATION BASED UPON AGE OR COMPLAINTS.
SO IF THERE IS A PROPERTY THAT WE ARE SEEING A LOT OF COMPLAINTS OR CALLS FOR SERVICE, THEN WE'RE GONNA TRY AND HIT THEM EARLIER ON IN THE YEAR BECAUSE IT'S GONNA TAKE US SEVERAL MONTHS TO GET THROUGH ALL THE INSPECTIONS.
UM, AND THE OTHER THING I'LL ADD IS THERE'S A LITTLE BIT OF DISCRETION BUILT INTO THE PROGRAM THAT ALLOWS US TO INSPECT MORE UNITS.
SO IF, AND, AND THAT CAN BE FOR A VARIETY OF REASONS.
SO IF WE'RE EXPERIENCING A HIGH, HIGH CALL FOR SERVICE, WE COULD INCREASE THE NUMBER OF INSPECTIONS AS WELL.
SO WITHIN THAT, THAT'S WHAT I'M TRYING TO GET AT.
SO IF IN, IN A, IN A CALL, LET'S USE FIRE, FOR EXAMPLE.
IF FIRE WRITES UP A REPORT AND POINTS OUT 3, 4, 5 THINGS THAT ARE RELATED TO CODE COMPLIANCE AS A PART OF THE
[00:55:01]
FILE OF THE CALL, WOULD THAT NOT RAISE IT TO THE TOP OF THE LIST OR A, OR A LIST OF SOME NATURE INSTEAD OF IT BEING IN THE MIDDLE OF THE PILE BECAUSE THEY JUST ALPHABETICALLY FALL ON THAT, ON THAT STREET? YES, SIR.UM, SAY FOR INSTANCE, IF IT'S A LIFE SAFETY ISSUE, UM, THAT WILL MOVE IT TO THE TOP THAT, THAT'S WHAT I'M TRYING TO GET AT.
THERE WILL BE, THERE'S A PRACTICAL COMMON SENSE THAT IF WE'RE GOING TO A CERTAIN LOCATION SIX TIMES A WEEK VERSUS SIX TIMES IN A YEAR, THEY'RE GONNA MOVE TO THE TOP OF THE LIST.
ESPECIALLY IF FIRE AND POLICE OR EMS SERVICES HAVE CALLED OUT CERTAIN VARIABLES THAT WOULD RAISE THEM TO THE TOP OF THE LIST.
AND MOST LIKELY, THOSE TYPE OF PROPERTIES THAT YOU'RE DESCRIBING, WE'RE GONNA BE ON THOSE PROPERTIES PROBABLY FOR A WHILE ANYWAYS, FOR, UH, REINSPECTION PURPOSES, WHICH THEN GOES BACK TO, TO, TO, TO SORT OF SWAY HOW I'M FEELING.
I THINK $40 IS A LITTLE BIT AGGRESSIVE.
I LIKE HAVING SOME EQUAL MERIT.
PERSONALLY, I JUST THINK THERE'S SOME EQUAL MERIT, WHETHER IT BE A TOWN, A CONDO, A TOWN HOME OR, OR A HOTEL ROOM.
THAT $40 SEEMS A BIT OF EXTREME, WHEREAS 25 ACROSS THE BOARD, IN MY MIND IS, IS CERTAINLY MORE, MORE, MORE, UM, I'M MORE HAPPY WITH THAT.
BUT I'M CERTAINLY ON THE FLIP SIDE SAYING THERE'S GOTTA BE A QUICKER PRIORITIZATION OF THIS FROM START DAY ONE, THAT WE ALREADY HAVE AN IDEA WHERE WE'RE GOING BECAUSE AS A TAXPAYER, WE'RE PAYING POLICE FIRE AND EMS TO GO TO, TO A CERTAIN LOCATION SIX TIMES A DAY, SIX TIMES A WEEK IS WAY OUT OF CONTROL IN TERMS OF SOMEBODY'S POTENTIAL NEED.
SO I JUST WOULD LIKE US TO PRIORITIZE THIS LIST FROM DAY ONE VERSUS DAY 300 THAT WE'RE ABLE TO THEN GO BACK TO START TO TAG THOSE FEES.
AND I, I'M GONNA GO BACK ON MY, MY NOTES HERE THAT THE, WHAT'S THE RIGHT WORD WE'RE, WE'RE USING HERE, THE REINSPECTION FEE.
SO THAT'S WHERE, WHEN YOU'RE TALKING ABOUT TRYING TO AMORTIZE THIS, YEAH.
THE REINSPECTION FEES IN OF ITSELF, SECOND, THIRD, FOURTH, FIFTH TIME IS GONNA COMPLY ITSELF TO SAY, WE'VE GOT A CODE VIOLATION HERE, WE'RE GONNA HAVE TO SHUT THIS DOWN.
I, I JUST FEEL LIKE THERE'S, THERE'S GOTTA A WAY OF SIFTING THROUGH THE DECK OF HUNDREDS OF POTENTIALS DOWN TO THE FIRST 10, 20, 30, OR AS A PRIORITY.
I'VE BEEN SITTING AND LISTENING THE WHOLE NIGHT, AND I JUST FEEL LIKE WE'RE, WE'RE NOT STARTING OUT WITH A PRIORITY LIST OF WHICH WE LIKELY ALREADY HAVE.
YEAH, I THINK WE, WE GET YOUR POINT, DAN, AND, AND IT MAKES SENSE.
AND I, AND I'M CONFIDENT THAT THEY'LL BE ABLE TO SET THEIR PRIORITIES, UH, WHERE THEY NEED TO BE.
AND SO, AND I GET, I GOT YOUR POINT BECAUSE I DO WANNA GO AROUND THE ROOM AND SEE WHERE EVERYBODY IS.
AND SO YOU DON'T, YOU WANT TO, YOU WANT TO, BASICALLY, WE'RE LOOKING IF YOU WANT TO DO IT, DO WE WANNA DO $25 PER HOTEL, PER HOTEL ROOM, OR $40? IS THAT REALLY THE DIFFERENCE? WE'RE LOOKING AT, I WOULD SAY BETWEEN THE 98% RECOVERY, 87% HOTEL ROOM.
MY THOUGHT IS I REALLY DON'T FEEL LIKE THESE GUYS ARE GONNA SPEND A LOT OF TIME AT THE HOTELS.
AND IT'S, IT'S NOT, WE'RE GONNA GET IN AND THEN WE'RE GONNA HIT, WE'RE GONNA HAVE TO SEE ANOTHER REINSPECTION FEE.
IT'S GONNA BE, I'M GONNA WALK IN AND YOU'RE GONNA HAVE TO INSPECT A WHOLE LOT MORE YES.
SO I FEEL LIKE WE'RE GONNA SPEND A LOT OF TIME ON IT.
SO WHERE I CAME IN TODAY THINKING $40 WAS HIGH.
UM, I, I, I STRUGGLE WITH REDUCING IT.
ONE THING I MIGHT CONSIDER IS MAYBE CAPPING IT AT THAT WOULD HELP SOME OF THE LARGER HOTELS.
IT MAY BE LIMITED TO 400 ROOMS OR FOUR OH UNITS OR SOMETHING LIKE THAT.
BUT I, I LOVE THE IDEA OF TRYING TO RECOUP EVERY PENNY.
AND AS I'M SITTING HERE DOING THE MATH, UM, IT'S ONLY GONNA TAKE MORE OUT OF THE GENERAL PLAN.
UM, 40 AND 25 AND NO CAPS JUST PER ROOM.
SO YOU'RE SAYING 40 HOTEL AND 25 OH, PARK, IS THAT WHAT YOU'RE SAYING? YES.
SO THE, THE, THE, THE, THE PROJECTED REVENUE WITH THE 98% ANTICIPATED COST RECOVERY, NANCY, UH, BASICALLY THAT THE, THE WHAT, WHAT WE SEE HERE ON SLIDE 26.
HOWARD? UH, YES, I'M OKAY WITH 26 AS WELL.
MARLIN? YEAH, I'M, I'M, UH, LIKE I SAID EARLIER, I, I WOULD LIKE A, A CAP.
AND IF THE GROUP DOESN'T WANT TO DO THE MAJORITY, DOESN'T WANT TO DO 25, THEN I'M OPEN TO A CAP.
BUT I THINK IT'S A LITTLE, UM, IT CAN BE A LITTLE HIGH.
I MEAN, I THINK 22,000 FOR, UH, SOME OF OUR LARGER HOTELS IS A, IS, UH, NOT A SMALL AMOUNT, ESPECIALLY IF THEY'RE, UM, THEY'VE GOT NO ISSUES.
WELL, AND THEY ALSO, THAT'S A BIG, THEY ALSO HAVE MORE, YOU KNOW, POTENTIAL REVENUE BECAUSE
[01:00:01]
THEY HAVE MORE ROOMS AS WELL.UH, DAN, I'M GILBERT, SLIDE 26.
I'VE READ THROUGH THIS TWICE NOW.
ANYTHING ELSE YOU NEED FROM US ON THIS, LESLIE? I DON'T THINK SO.
KEVIN, YOU'RE GOOD WITH US? YES SIR.
ALRIGHT, THAT'S OFF THAT ITEM.
WE'LL GO TO OUR SECOND WORKS SESSION ITEM SIX B,
[b. Present and discuss solutions for aggressive dog training on Town property. ]
PRESENT A DISCUSS SOLUTION FOR AGGRESSIVE DOG TRAINING ON TOWN PROPERTY CHIEF FREEZE.GOOD EVENING, MAYOR AND COUNSEL, CHRIS FREEZE, CHIEF OF POLICE.
UM, TONIGHT WE'RE GONNA DISCUSS VERY BRIEFLY, UH, PROHIBITING AGGRESSIVE DOG TRAINING ON TOWN PROPERTY.
SO, PROVIDE A LITTLE BACKGROUND.
THERE'S A RECENT INCIDENT IN THE PARK OR IN, IN THE TOWN.
AND, UH, DURING THAT INVESTIGATION, WE DISCOVERED THAT THERE IS NO ORDINANCE PROHIBITING AGGRESSIVE DOG TRAINING ON ANY TOWN PROPERTY.
UH, WHAT IS AGGRESSIVE DOG TRAINING? IT'S DEFINED AS DOG TRAINING FOR ANY FORM OF PROTECTION, INCLUDING PERSONAL PROTECTION OR AREA PROTECTION BY THE APPREHENSION OR WARNING OFF AN INDIVIDUAL OR OTHER IN, OFTEN, OFTEN USED BY MILITARY POLICE ORGANIZATIONS.
AND THERE ARE NO RESTRICTIONS ON PRIVATE CITIZENS FOR UTILIZING THIS TYPE TRAINING.
WHAT WE'RE RECOMMENDING IS CREATING AN ORDINANCE AND PUTTING IT UNDER CHAPTER 54, THE MUNICIPAL CODE THAT WILL DEFINE AGGRESSIVE DOG TRAINING.
THEY DON'T PROHIBIT IT ON ANY, UM, PROPERTY THAT IS OWNED, MANAGED, AND OR CONTROLLED BY THE TOWN.
AND ALSO PROVIDE A CARVE OUT FOR ANY TRAINING THAT'S BEING CONDUCTED BY A CERTIFIED PEACE OFFICER IN THE COURSE OF THEIR OFFICIAL TIES.
UH, SO RIGHT NOW WE'RE JUST LOOKING FOR DIRECTION FROM THE COUNCIL.
ANY THOUGHTS ON THIS? UM, IF YOU LIKE IT AS IS, WE CAN COME BACK AS AN ORDINANCE.
WE WANT CHANGES, WE CAN DO THAT AS WELL.
MAYOR, I KNOW YOU'RE OUTTA TIME HERE, SO I'M HERE FOR YOU, SIR.
I THOSE QUESTIONS FOR THE CHIEF, DARREN? UH, SO BACK ON SLIDE THREE, UM, I MIGHT MISS THIS, BUT ALL OF THIS ORDINANCE IS NEW SECTION ONE, TWO, AND THREE.
IS THERE A REASON FOR SECTION ONE BEING READ? OH, THAT WAS JUST A, UH, CARVING OUT EXACTLY WHAT THE DEFINITION OF AGGRESSIVE DOCTRINE WOULD DO.
BUT ALL OF IT'S, ALL OF IT'S IN.
UM, YOU KNOW, ONE OF THE THOUGHTS I HAD IS, UM, SO WE'VE GOT I THINK CAMP GLADIATOR OR ANYBODY ELSE WHO COMES INTO THE PARK.
ARE YOU TALKING ABOUT THE, IS THIS PARK OR ANYWHERE IN THE PUBLIC? ANY TOWN PROPERTY? ANY TOWN PROPERTY, ANY TOWN PROPERTY? YES, SIR.
SO, SO WHEN WE HAVE FOLKS LIKE CAMP GLADIATOR THAT WE'D LOVE TO SEE AND THEY, THEY GET A PERMIT AND SO FORTH TO USE TOWN PROPERTY, UM, IS IS THIS MUCH DIFFERENT THAN THAT? I MEAN, IT JUST DOESN'T SEEM LIKE FOLKS CAN, UM, SHOULD BE DOG TRAINING ON PEOPLE TRAINING THOUGH.
THAT'S JUST, THAT'S JUST PEOPLE TRAINING, ISN'T IT? I'M TALKING ABOUT USE OF TOWN PROPERTY TO DO WHATEVER THE HECK YOU WANT.
I MEAN, I, I MEAN, WELL, AND, AND THE REASON WE WERE IDENTIFYING THIS PARTICULARLY IS BECAUSE THE TYPE OF TRAINING IT IS, IT'S A AGGRESSIVE DOG TRAINING.
WE'RE NOT PROHIBITING DOG TRAINING IN GENERAL.
I MEAN, I'VE GOT A GOLDEN RETRIEVER AND WE'VE, WE'VE TRAINED HER, BUT THIS IS FOR A VERY SPECIFIC TYPE OF TRAINING.
I, YEAH, I AGREE WITH, WITH WHAT YOU'RE PROPOSING HERE.
I'M JUST, I'M JUST THINKING WE MIGHT HAVE OTHER TOOLS, UM, AND I'M JUST KIND OF CURIOUS IF, IF, IF THOSE AREN'T SOME OF THE THINGS WE SHOULD BE THINKING ABOUT WHEN WE SEE, SEE SOMETHING LIKE, LIKE THIS.
AND I'M JUST KIND OF CURIOUS IF, IF, UM, IF, IF WE SHOULD BE THINKING BROADER WITH OTHER TOOLS ALSO THAT ARE NEEDED.
UM, SO THAT WAS THE ONLY THOUGHT I WANTED, BUT I THINK THAT'S WHY THIS CAME UP SO MARLON, BECAUSE WE DON'T HAVE THOSE TOOLS AVAILABLE BECAUSE WHEN THAT INCIDENT HAPPENED AND THOSE PICTURES WERE TAKEN AND THE COMPLAINTS WERE MADE, THE POLICE CAN, SO THEY DIDN'T HAVE TOOLS AVAILABLE TO THEM.
SO I'M GLAD TO HAVE SOMETHING THAT'S REALLY CLEAR LIKE THIS.
NO, I, I'M TOO, BUT I, I, I, I SUSPECT WE, MAYBE WE DO HAVE THE TOOLS.
I'D LOVE TO HEAR WHATEVER JANA'S GOT TO SHARE, BUT I'M JUST, I THINK THERE'S MORE TO IT THAN THIS IS, IS WHAT I'M EAGER TO HEAR HER RESPOND TO.
MAYOR AND COUNCIL, JAN TEWELL, DIRECTOR OF PARKS AND RECREATION.
UM, OUR, OUR DEPARTMENT ACTUALLY HAS BEEN WORKING VERY CLOSELY WITH PD AND I THINK THAT'S KIND OF WHERE WE FIRST STARTED OUT IS WE DO HAVE A PERMIT THAT, UM, IF YOU'RE GOING TO BE A VENDOR IN A PARK, THAT YOU HAVE TO HAVE A PERMIT THROUGH OUR DEPARTMENT.
SO THAT'S OUR CAMP GLADIATORS, OUR ADDISON CIRCLE YOGA.
WE EVEN HAVE A SIX PACKS DOG TRAINING
BUT I THINK WHAT'S DIFFERENT ABOUT THIS IS SOMEBODY CAN COME INTO OUR PARKS THAT IS NOT A VENDOR.
SO THEY'RE A PRIVATE CITIZEN THAT'S WANTING TO USE OUR PARK FOR, UM, TRAINING THEIR DOGS.
AND I THINK THAT'S WHERE THIS, SO THERE'S TWO WAYS.
ONE, IF YOU'RE A BUSINESS OFFERING A SERVICE, YOU NEED TO HAVE A PERMIT THROUGH THE PARKS DEPARTMENT.
BUT IF YOU'RE A PRIVATE INDIVIDUAL WANTING TO DO DOG TRAINING IN A PARK OR ON PUBLIC PROPERTY,
[01:05:01]
THIS WOULD COME INTO PLAY.AND SO THAT'S KIND OF THAT FULL, THERE'S MULTIPLE LAYERS OF KIND OF PROTECTING US TO MAKE SURE THIS DOESN'T HAPPEN.
WAS WAS WHERE WE CAME TO, WAS THAT, UH, HELP ME WITH THIS.
WAS THE DOG OFF THE LEASH? UH, AT THE TIME OF THE INCIDENT? UH, THERE WERE PARTS WHEN IT WASN'T OFF THE LEASH, YES.
AND THERE'S AN ORDINANCE STATING THAT DOGS HAVE TO BE ON A LEASH, BUT YOU COULD STILL CONDUCT AGGRESSIVE DOG TRAINING WITH A DOG ON LEASH.
SO THAT'S WHY WE'RE PROHIBITING THAT TYPE OF TRAINING.
UM, NO, I, I, I SUPPORT THIS, UM, A HUNDRED PERCENT.
AND I, I THINK THERE ARE OTHER TOOLS LIKE WHAT YOU JUST MENTIONED AND, AND I WOULD LOVE TO EXPLORE, I KNOW THIS IS AN ODD THING THAT'S OCCURRED AND WE'RE ALL A LITTLE DISTURBED AND IN SHOCK.
UM, BUT WHEN I SAW THIS, I'M THINKING THAT DOG'S OFF LEASH, WHAT, WHAT OTHER THINGS? AND SO, UM, YOU KNOW, I HOPE THAT, UM, I HOPE THAT WE'LL ADOPT THIS, BUT I HOPE THAT, UM, WHEN SOMETHING, IF SOMETHING LIKE THIS OCCURS, AND I HOPE IT DOESN'T EVER AGAIN, BUT IF IT DOES, UM, YOU KNOW, THERE MIGHT BE MULTIPLE, MULTIPLE THINGS.
UM, UH, IT MIGHT BE ON THAT CITATION.
AND I HOPE THERE IS, RIGHT? I MEAN, IF PEOPLE BREAK THE LAW AND IF THEY DO IT FIVE DIFFERENT WAYS, I MEAN, IT'S, IT'S SORT, YOU KNOW, THOSE, THOSE ARE A LAWS.
ANY OTHER COMMENTS, QUESTIONS? ALRIGHT, THANK YOU.
I, I THINK IT'S REALLY GREAT AND I THINK IT'S REALLY, REALLY CLEAR WHAT IT'S, WHAT THE PURPOSE OF IT IS AND YEAH.
'CAUSE SOMEBODY COULD ABIDE BY ALL THE LEASH LAWS AND HAVE A 30 FOOT LEAD OUT THERE THAT, AND THEY'RE STILL DOING ALL THIS STUFF THAT'S REALLY DANGEROUS THAT THEY DON'T HAVE ANY CONTROL OVER.
THANK YOU FOR BRINGING THIS FORWARD.
UM, SO SOMETHING LIKE, WE'VE GOT THIS IN PLACE, ASSUMING WE GET THIS PASSED, WE GOT THIS IN PLACE.
UH, IF I'M SOMEONE I SEE THIS, UH, DO I SHOOT VIDEO OF IT OR, AND CAN YOU USE THAT VIDEO OR DO YOU HAVE TO SEE IT? UM, JUST TRYING TO GET A FEEL FOR HOW THAT WOULD WORK.
IF YOU HAVE VIDEO, UH, OBVIOUSLY IF YOU SEE SOMETHING, CALL US.
UH, THAT'S ONE OF THE THINGS THAT I'VE TALK TO PEOPLE ALL THE TIME IS NOT AN EMAIL THREE DAYS LATER, IF YOU'RE SEEING SOMETHING THAT'S GOING ON RIGHT THEN AND THERE, PICK UP YOUR PHONE, DIAL NINE ONE ONE, DIAL THE NON EMERGENCY SO WE CAN GET OUT THERE AND HOPEFULLY CATCH IT IN THE ACT ISSUE THE CITATION, PROVIDE EDUCATION AND REMEDY IT.
UH, IF WE HAVE EVIDENCE, UH, WE CAN ALWAYS GO BACK THROUGH INVESTIGATION, ISSUE A SUMMONS TO THE COURT AND GO THAT ROUTE.
BUT IDEALLY WE WANNA BE NOTIFIED OF SOMETHING IMMEDIATELY.
THAT WAY WE CAN GET OFFICERS OUT THERE AND RECTIFY THE SITUATION RIGHT THEN.
ALRIGHT, SO LET'S SAY I CALL YOU IMMEDIATELY AND YOU ALL ARE SUPER QUICK, BUT MAYBE THERE'S A MINUTE THAT PASSES AND I'LL SHOOT SOME VIDEO.
UM, AND, AND LET'S SAY THE PERPETRATOR HAS THE DOG, WHAT HAVE YOU, BUT, BUT YOU DON'T SEE IT.
CAN YOU USE THAT VIDEO AS EVIDENCE THAT I SHOT? UH, YES.
SO WE WOULD THEN ISSUE, WE WOULD HAVE YOU FILL OUT A STATEMENT.
WE WOULD WRITE IT TO THE COURTS AND YOU WOULD TAKE IT THROUGH LIKE ANY OTHER CITATION.
SO YOU CAN'T, YOU DON'T HAVE TO SEE IT YOURSELF.
IF I, IF I PROVIDE THE VIDEO AND SIGN OFF THAT YEAH, AS LONG AS WE WOULD GET AN AFFIDAVIT FROM YOU AND TAKE IT THROUGH THE COURT PROCESS THAT WAY.
AND THAT IS LAST OF OUR WORK SESSION ITEM.
WE'LL RECESS FOR 10 MINUTES AND WE'LL, UH, RECONVENE IN THE NEXT ROOM FOR OUR REGULAR SESSION.
IT IS SEVEN 11 ON UH, SEPTEMBER 24TH.
WE ARE COMING BACK INTO SESSION WITH THE COUNCIL AND UH, WE'RE GOING STRAIGHT IN ITEM NUMBER ONE, WHICH IS THE PLEDGE TO BOTH OF OUR FLAGS, IF YOU PLEASE RISE, I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL HONOR THE TEXAS FLAG.
I PLEDGE ALLEGIANCE TO THEE TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.
ALL RIGHT, THANK YOU VERY MUCH.
IT'S NICE TO SEE EVERYBODY THIS EVENING.
[a. City Manager's Announcements]
GOING RIGHT INTO ITEM NUMBER TWO, PROCLAMATIONS AND PRESENTATIONS TO A CITY MANAGER ANNOUNCEMENTS AND TO B EMPLOYEE RECOGNITION.AND WE ARE GRACED WITH THE PRESENCE OF DEPUTY CITY MANAGER.
UM, I HAVE A FEW ANNOUNCEMENTS TONIGHT, BUT BEFORE I START, I JUST WANNA TAKE THIS OPPORTUNITY TO RECOGNIZE OUR DIRECTOR OF SPECIAL EVENTS, ABBY MORALES AND THE ENTIRE SPECIAL EVENTS TEAM.
THEY PRODUCED AN OUTSTANDING OCTOBER FEST AND I'M JUST SO PROUD OF THEIR GREAT WORK, SO I WANNA CARVE OUT TIME TO THANK THEM.
I ALSO WANNA THANK OUR EMPLOYEES WHO WORK THAT ENTIRE EVENT AND DO A GREAT JOB SUPPORTING THE OPERATIONS.
[01:10:01]
SO THANKS TO THEM AND ALL OF OUR VOLUNTEERS.OUR NEXT ANNOUNCEMENT, WE'RE MOVING TO ANOTHER EVENT ON A SMALLER SCALE, BUT VERY IMPORTANT.
WE ARE HOSTING NATIONAL NIGHT OUT ON TUESDAY, OCTOBER, THE FIRST AT LAY LOCKS PARK FROM FIVE 30 TO 7:30 PM OUR PARKS DEPARTMENT HAS DONE AN OUTSTANDING JOB IN PREPARING FOR THAT EVENT.
WE'LL HAVE COTTON CANDY, A DJ, AND LOTS OF GOOD FOOD.
SO WE HOPE EVERYONE CAN JOIN US.
ALSO, THERE WILL BE AN ADDISON CIRCLE VISION PLAN COMMUNITY MEETING ON THURSDAY, OCTOBER THE THIRD FROM FIVE 30 TO SEVEN 30 HERE AT THE CONFERENCE CENTER.
WE WOULD LOVE FOR FOLKS TO COME OUT AND SHARE THEIR VISION FOR THE FUTURE OF THIS VERY IMPORTANT PARK.
WE ARE ALSO LAUNCHING A NEW WEBSITE ON SEPTEMBER THE 30TH.
THANKS TO THE GREAT WORK OF MARY ROSEN BLE, OUR COMMUNICATIONS DIRECTOR, PLEASE MAKE A NOTE THAT WE'LL HAVE A NEW URL, WHICH WILL NOW BE ADDISON TX.GOV.
AND SO THAT'LL BE EFFECTIVE SEPTEMBER THE 30TH.
MY LAST ANNOUNCEMENT, WE'RE ALSO CHANGING OUR NON-EMERGENCY PUBLIC SAFETY PHONE NUMBER ON OCTOBER 1ST.
OUR CURRENT NUMBER IS ROUTED THROUGH SPECTRUM AND AT AND T BEFORE IT REACHES INTACCT, WHICH HAS UNFORTUNATELY CAUSED SOME OUTAGES AS OF LATE.
SO THIS NEW NUMBER, WHICH WILL BE 4 6 9 2 8 9 3 2 7 0, AGAIN 4 6 9 2 8 9 3 2 7 0.
THIS WILL GO DIRECTLY TO DISPATCH, WHICH IS INTACCT.
SO WE'RE REALLY EXCITED ABOUT THIS FOR RELIABILITY PURPOSES AND WE'LL CONTINUE TO COMMUNICATE THAT THROUGH OUR VARIOUS SOCIAL MEDIA SITES AND IN OUR NEWSLETTER.
[b. Employee Recognition]
THAT, I'M EXCITED TO INTRODUCE FIRE CHIEF DAVID JONES TO INTRODUCE A VERY IMPORTANT EMPLOYEE THAT I'VE KNOWN FOR A LONG TIME.SO CHIEF, I'LL TURN IT OVER TO YOU.
MY PLEASURE TO INTRODUCE DUSTIN DAVIS, WHO CURRENTLY SERVES AS A BATTALION CHIEF IN OUR FIRE DEPARTMENT.
DUSTIN JOINED THE TOWN OF ADDISON IN 2006 AND HAS SINCE BECOME A KEY MEMBER OF OUR TEAM, A NATIVE OF CANTON, TEXAS.
DUSTIN CONTINUES TO RESIDE THERE WHERE HE AND HIS WIFE JAMIE, ARE RAISING THEIR CHILDREN.
ALEY, WHO'S 13 AND HAYES IS SEVEN.
DUSTIN'S EDUCATIONAL BACKGROUND INCLUDES AN ASSOCIATE'S DEGREE IN PARAMEDICINE FROM TRINITY VALLEY COMMUNITY COLLEGE AND A BACHELOR'S DEGREE IN EMERGENCY SERVICES ADMINISTRATION FROM THE UNIVERSITY OF NORTH TEXAS AT DALLAS.
HIS COMMITMENT TO LIFELONG LEARNING HAS PLAYED A PIVOTAL ROLE IN HIS SUCCESS AND ADVANCEMENT WITHIN OUR DEPARTMENT.
DUSTIN TAKES IMMENSE PRIDE IN HIS ROLE AS A FAMILY MAN AND CONSIDERS HIS PROMOTION TO BATTALION CHIEF.
AMONG HIS MOST PROFESSIONAL ACHIEVEMENTS.
HE'S DEEPLY COMMITTED TO HIS TEAM AND VALUES THE STRONG RELATIONSHIPS THAT HE'S BUILT WITH HIS FIREFIGHTERS IN HIS FREE TIME.
DUSTIN IS AN ACTIVE VOLUNTEER IN HIS COMMUNITY, MAINTAINING LOCAL BASEBALL FIELDS AND COACHING HIS SON'S BASEBALL TEAM.
AND WHEN NOT ENGAGED IN THESE ACTIVITIES, HE ENJOYS WORKING ON HIS FARM WHERE HE RAISES CATTLE AND BAILS HAY.
DUSTIN IS ALSO AN ENTHUSIASTIC SUPPORTER OF THE TEXAS LONGHORNS.
HE LOVES THE SCHOOL'S TRADITIONS, HISTORY AND COACH IAN'S LEADERSHIP STYLE, PLUS HIS BROTHER IS A PROUD LONG LONGHORN ALUM.
DUSTIN WAS DRAWN TO ADDISON BECAUSE OF THE TOWN'S UNIQUE CHARACTER AND EVERYTHING IT HAS TO OFFER.
HE KNEW IT WAS THE PERFECT FIT FOR HIM.
HE IS AN INVALUABLE MEMBER OF OUR FIRE DEPARTMENT AND WE WERE FORTUNATE TO HAVE HIM ON OUR TEAM.
WHEN ASKED WHAT THE ADDISON WAY MEANS TO DUSTIN, HE SAID IT'S ABOUT MEETING THE NEEDS OF OUR CITIZENS WHILE TAKING CARE OF HIS TEAM AND ENSURING THE MISSION IS EXECUTED.
PLEASE JOIN ME IN RECOGNIZING DUSTIN DAVIS.
WELL, HE JUST, HE JUST KIND OF DEFINES TEXAS, DOESN'T HE? WITH AS CATTLE AND EVERYTHING.
ALRIGHT, ITEM NUMBER THREE, PUBLIC COMMENT.
IT'S AN OPPORTUNITY FOR FOLKS IN THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS THAT ARE ON THE AGENDA OR NOT ON THE AGENDA FOR UP TO THREE MINUTES.
AND, UH, I DON'T HAVE ANYBODY THAT, UH, HAS FILLED OUT AN APPEARANCE CARD, BUT I DO HAVE, UH, AN A, A MESSAGE THAT WAS, UH, SENT THROUGH THE WEBSITE, UH, THROUGH THE PUBLIC COMMENT FORM FROM BARBARA NICHOLAS WHO LIVES ON JULLIARD DRIVE.
AND THAT ITEM WILL BECOME PART OF THE RECORD THAT THAT MESSAGE WILL BECOME PART OF THE RECORD.
AND I'VE ASKED VALENCIA TO SEND THAT TO COUNCIL MEMBERS IN VIA EMAIL, SO YOU'LL HAVE THAT AS WELL.
[01:15:01]
AND, UH, SO I DON'T HAVE ANY PUBLIC APPEARANCE CARDS.IS THERE ANYBODY IN THE ROOM THAT WOULD LIKE TO ADDRESS THE COUNCIL? IF SO, PLEASE COME FORWARD.
ALRIGHT, FOR SEEING NONE, WE WILL CLOSE THE PUBLIC COMMENT
[4. Consent Agenda. All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.]
AND MOVE ON TO ITEM NUMBER FOUR, THE CONSENT AGENDA, WHICH INCLUDES ITEM FOUR A THROUGH FOUR D.IS THERE A MOTION? I'LL MOVE TO APPROVE.
THANK YOU DARREN, FOR THE SECOND.
ANY DISCUSSION? ALL IN FAVOR? AYE.
[a. Hold a public hearing, present, discuss, and consider action on a request for a Special Use Permit (SUP) for an existing private school, Greenhill School, located at 4141 Spring Valley Road, currently zoned R-1 Single Family Dwelling and Planned Development (PD), through Ordinance 084-092, to allow a new private school building. Case 1916-SUP/Greenhill Athletic Performance Center. ]
FIVE, PUBLIC HEARINGS FIVE A HOLD A PUBLIC HEARING PRESENT, DISCUSS AND CONSIDER ACTION ON A REQUEST FOR A SPECIAL USE PERMIT.SUP FOR AN EXISTING PRIVATE SCHOOL, GREENHILL SCHOOL LOCATED AT 41 41 SPRING VALLEY ROAD, CURRENTLY ZONED R ONE, SINGLE FAMILY DWELLING AND PLAN DEVELOPMENT PD THROUGH ORDINANCE OH EIGHT FOUR DASH 0 9 2 TO ALLOW A NEW PRIVATE SCHOOL BUILDING CASE.
1916 DASH SU SLASH GREENHILL ATHLETIC PERFORMANCE CENTER.
LESLIE MAYOR, I'VE GOT A CONFLICT OF INTEREST, SO I NEED TO RECUSE MYSELF FROM THIS ITEM.
MARLON WILLISTON WILL RECUSE HIMSELF AND HE WILL LEAVE THE ROOM.
SO WE'LL, UH, GIVE HIM A MOMENT TO DO THAT.
LESLIE KNIGHT, DIRECTOR OF DEVELOPMENT NEIGHBORHOOD SERVICES.
UM, THIS REQUEST, UH, IS A SPECIAL USE PERMIT AT GREEN VALLEY, OR EXCUSE ME, GREENHILL SCHOOL, UH, LOCATED AT 41 41 SPRING VALLEY ROAD.
UM, SO THIS PARTICULAR REQUEST IS, UM, SPECIFIC TO A NEW ATHLETIC PERFORMANCE, UH, CENTER, UH, FACILITY, UH, TO FURTHER ENHANCE, UH, GREENHILL'S EXISTING, UM, CAMPUS.
SO THIS, UH, SCHOOL GREENHILL HAS EXISTED AT AT THAT LOCATION SINCE 1959.
UM, OVER TIME IT HAS, UM, CONTINUED TO EVOLVE THROUGH SEVERAL SPECIAL USE PERMITS.
UM, MOST OF THE SITE IS ZONED R ONE, SINGLE FAMILY RESIDENTIAL, UH, WHICH DOES NOT ALLOW PUBLIC OR PRIVATE SCHOOLS BY, RIGHT? SO A SPECIAL USE PERMIT MUST BE, UM, APPROVED FOR, UM, THE USE AS WELL AS, UH, ANY IMPROVEMENTS.
UM, THERE IS A SMALL PORTION OF THE PROPERTY IN THE FALL, FAR SOUTHEAST CORNER, UH, WHICH IS ZONED, UH, PLAN DEVELOPMENT, WHICH WAS, UM, APPROVED IN 1984.
SO THIS PARTICULAR PROPOSAL INCLUDES A NEW, UM, APPROXIMATELY 21,000 SQUARE FOOT ATHLETIC PERFORMANCE CENTER.
UH, THIS IS A TWO STORY BUILDING AND IT'S GENERALLY LOCATED IN THE, UM, SOUTHWEST CORNER OF THE CAMPUS.
SO THE PROPOSED ACCESS IS DIRECTLY OFF OF SPRING VALLEY ROAD.
UM, AND YOU CAN SEE IN THE, THE LOWER LEFT CORNER OF THIS SITE MAP THERE, THERE ARE ALSO SOME, UM, OUTDOOR SPORTS FIELDS THAT ARE AFFECTED BY THIS IMPROVEMENT AS WELL.
THAT INCLUDES, UM, THE RELOCATION OF FIVE TENNIS COURTS AS WELL AS THE FIELD HOCKEY.
THOSE TWO OUTDOOR FIELD COURTS HAVE ESSENTIALLY SWAPPED LOCATIONS TO WHERE THEY CURRENTLY ARE TODAY VERSUS WHAT'S PROPOSED.
UM, THERE'S ALSO THE, UH, THE PUTTING GREEN, WHICH IS GENERALLY LOCATED IN THE SAME AREA.
AND THEN THE NEW, UM, SOME NEW PARKING FACILITIES DRIVE AISLES AS WELL AS THE NEW, UH, 21,000 SQUARE FOOT BUILDING.
UM, IN ADDITION TO THAT, THERE'S ALSO 123 SURFACE PARKING SPACES PROPOSED.
UM, THIS IS AN INCREASE IN PARKING.
THERE IS NOT ANY SUBSTANTIAL CHANGE OR REDUCTION OF PARKING.
MOST OF THIS AREA TODAY EXIST IS, UM, KIND OF USED AS OUTDOOR SPORTS COURTS OR, UM, OPEN FIELD KIND OF GREENFIELD AREA.
SO THERE'S NOT A LOT OF REDEVELOPMENT HAPPENING IN THIS, IN THIS AREA OF THE CAMPUS.
THERE'S ALSO, UM, I WILL ADD AN EMERGENCY, UM, CONNECTION, WHICH IS ALSO PROPOSED WITH THIS FROM SPRING VALLEY TO HORNET.
UM, THAT IS INTENDED FOR ONCE AGAIN, EMERGENCY ACCESS ONLY.
SO, UM, EMS FIRE ENGINE, SO FORTH, IT IS NOT INTENDED FOR, FOR PASSENGER VEHICLE TRAFFIC TO CUT THROUGH.
UM, SO HERE'S JUST A KIND OF A BLOWN UP IMAGE OF THE LIMIT OF WORK, UM, SHOWING THE VARIOUS IMPROVEMENTS THAT ARE PROPOSED.
UM, THE KIND OF BRIGHT BLUE LINE SHOWN THROUGH THERE IS THE NEW WATER LINE EASEMENT THAT WILL BE, UH, SERVE AS THE NEW WATER LINE UNDERGROUND.
SO IT DOESN'T HAVE ANY IMPACT TO THE, UH, PHYSICAL, UM, AESTHETIC IMPROVEMENTS OF THE, THE NEW SITE.
SO ONE THING THAT IS A BIT UNIQUE ABOUT THIS TWO STORY, UM, BUILDING IS DUE TO THE GRADE OF THE SITE, WHICH IS GENERALLY EXISTING TODAY.
THE FIRST FLOOR WILL BE AT GRADE ON THE SOUTH SIDE OF THE BUILDING, BUT THE SECOND FLOOR WILL BE AT GRADE ON THE NORTH SIDE OF THE BUILDING.
UH, SO THE SECOND FLOOR WILL SERVE AS THE
[01:20:01]
ATHLETIC ROOM OR THE, THE PERFORMANCE CENTER AREA.AND THAT WILL OPEN UP TO AN EXISTING, UM, PRACTICE FIELD TO ON THE NORTH SIDE.
THERE WILL ALSO BE SOME, UH, LIKE OFFICES AND RESTROOM FACILITIES.
AND THEN ON THE FIRST FLOOR, WHICH WILL OPEN TO THE SOUTH, UH, WE'LL HAVE LOCKER ROOMS. IT WILL HAVE LIKE A MEETING SPACE.
IT WILL ALSO HAVE A, UM, SPORTS MEDICINE AREA.
THERE WILL BE A SMALL CONCESSION STAND PROPOSED.
IT IS THE, THERE'S NO, UM, COOKING FACILITIES.
THERE'S A SMALL, LIKE HAND SINK, SO IT'S INTENDED FOR PREPACKAGED FOOD AND BEVERAGE ONLY AS WELL.
UM, THE MAIN ENTRANCE WILL BE ON THE SOUTHEAST SIDE OF THE BUILDING.
UM, THERE WILL, AND THEN THERE WILL BE STAIRS ON THE NORTH SIDE, WHICH IS PRIMARILY INTENDED FOR, UM, LIKE STUDENT ACCESS.
SO, UM, EXPANDING UPON THE PARKING AS I MENTIONED, THERE'S NO MODIFICATIONS TO EXISTING PARKING, WHICH IS PROVIDED ELSEWHERE ON SITE.
UH, THE 123 SPACES THAT ARE PROPOSED ARE A NET INCREASED.
WHAT IS THERE TODAY? UH, THE SITE DOES CURRENTLY HAVE AN EXCESS PARKING BASED UPON THE REQUIREMENT.
AND SO WITH THIS ADDITIONAL PARKING, THEY WILL CONTINUE TO EXCEED THAT REQUIREMENT WITH 885 SPACES.
UH, I WILL ALSO ADD THAT A TRAFFIC IMPACT ANALYSIS WAS REQUIRED WITH THIS SUBMITTAL.
UM, THERE WAS NO, UM, ADDITIONAL INTERVENTION THAT WAS PROPOSED, UM, BY THE TRAFFIC ENGINEER WITH THAT STUDY.
AND THAT WAS DUE, UM, TO A COUPLE REASONS.
THE FIRST IS THAT THIS FACILITY IS NOT INTENDED TO INCREASE STUDENT POPULATION.
IT'S INTENDED TO SERVE THE EXISTING STUDENT POPULATION.
SO WE'RE NOT ANTICIPATING, UM, INCREASED TRAFFIC COMING TO OR FROM THE SITE.
THE OTHER THING THAT'S A BIT UNIQUE WHEN WE'RE TALKING ABOUT A SCHOOL IS FOR THIS, UM, THE TARGETED PEAK TIMES ARE BEFORE SCHOOL AND AFTER SCHOOL WHEN YOU MAY SEE STUDENTS, UM, PRIMARILY WITHIN THE UPPER SCHOOL HAVING WEIGHT CLASSES OR VARIOUS PRACTICES MAYBE TO AVOID THE HEAT.
SO YOUR PEAK TIMES FOR THIS PARTICULAR FACILITY ARE NOT IN LINE WITH OUR PEAK TIMES THAT YOU WOULD TYPICALLY SEE PEOPLE COMMUTING TO AND FROM, UM, UH, EXCUSE ME, TO AND FROM WORK FOR OPEN SPACE AND LANDSCAPING.
UM, THIS WITHIN LOOKING AT THE LIMIT OF, UH, SCOPE OF WORK OR THE LIMIT OF WORK, THE SITE HAS EX MATTER EXCEEDED ALL OF THE LANDSCAPE REQUIREMENTS, UH, FOR TREE MITIGATION.
THERE WAS, I BELIEVE IT'S EIGHT TREES THAT WERE REMOVED THERE.
EIGHT PROTECTED TREES, UM, ARE PROPOSED TO BE REMOVED AND THAT'S THE EQUIVALENT TO 86 CALIPER INCHES.
AND THEY'RE PROPOSING TO FULLY MITIGATE ON SITE AND EXCEED THAT BY PROVIDING 144 CALIBER INCHES ON SITE.
UM, PRIMARILY LOCATED, UM, UH, THE SOUTH SIDE OF THIS AREA ALONG SPRING VALLEY ROAD.
SO THE FACADES ARE PRIMARILY GLAZING, AS YOU CAN SEE FROM THE IMAGES.
THERE ARE SOME, UH, MASONRY AND METAL ACCENTS THROUGHOUT AS WELL.
AND HERE'S SOME, ADDITIONALLY, SOME RENDERINGS KIND OF SHOWING, UH, WHAT THEY ANTICIPATE THAT BUILDING TO LOOK LIKE.
AND IN THIS, IM IN THE FIRST IMAGE ON THE LEFT, YOU CAN SEE, UM, HOW THE BUILDING KIND OF, UM, MEETS THE EXISTING GRADE OF THE SITE.
SO ONE ITEM THAT, UM, STAFF WANTED TO ADDRESS WAS SOME EXISTING CODE COMPLIANCE ISSUES THAT HAVE BEEN ONGOING ON SITE.
SO WHILE THESE ARE, UM, NOT LOCATED NEAR THE EXISTING SCHOOL AND ARE NOT NECESSARILY DIRECTLY IMPACTED FROM THE CONSTRUCTION OF OR POSSIBLE CONSTRUCTION OF THE NEW PERFORMANCE ATHLETIC CENTER, UM, IT WAS EVALUATED AS WE DO REVIEW, UH, THE ENTIRE SITE AND LOOK FOR ANY OUTSTANDING, UM, ISSUES THAT MAY EXIST.
SO, UM, STAFF HAS BEEN WORKING WITH GREENHILL TO ADDRESS A CODE COMPLIANCE ISSUE RELATED TO EXISTING, UH, TREE LINE AND TREE BUFFERING ALONG THE NORTH PROPERTY LINE, WHICH IS ON THE NORTH SIDE OF FORNET ROAD.
UM, TO HELP, UH, CONTINUE THIS DISCUSSION, GREENHILL DID ORGANIZE A NEIGHBORHOOD MEETING WHICH OCCURRED ON AUGUST 28TH TO, UM, STAFF ATTENDED THAT AS WELL AS GREENHILL AND EIGHT RESIDENTS ALSO ATTENDED TO HELP DISCUSS SOME OF THE EXISTING CONSTRAINTS AS WELL AS SOME OF THE POSSIBLE SOLUTIONS.
SO WHAT, UM, THERE WAS A COUPLE OF THINGS THAT CAME OUT OF THAT MEETING, UM, INCLUDING THE DESIRE TO PROVIDE VISUAL SCREENING ACROSS THE PROPERTIES, WHICH IS THE INTENT OF THE ORDINANCE.
THERE WAS ALSO A DESIRE TO TRY TO PROVIDE SOME SHADE TO THE RESIDENTIAL PROPERTIES ON THE NORTH SIDE, AS WELL AS TRYING TO PROVIDE SOME ADDITIONAL VISUAL SCREENING FOR, FROM EXISTING OVERHEAD UTILITIES THAT GENERALLY ARE ALONG THE PROPERTY BOUNDARY.
SO THERE ARE OTHER, SOME OTHER ISSUES THAT KIND OF EXIST AS WELL, INCLUDING THE EXISTENCE OF A LARGE
[01:25:01]
NUMBER OF HACKBERRY TREES, WHICH ARE, I'M GONNA SAY NEARING THE END OF THEIR LIFE.THERE ARE SOME THAT ARE IN VERY POOR HEALTH, SOME IN DECLINING HEALTH, AND SOME THAT ARE IN, UM, FAIR HEALTH, BUT WE WILL EXPECT THEM TO MOVE INTO A DECLINING HEALTH STATUS IN THE NEAR FUTURE.
UM, SO KIND OF WHAT CAME FROM THAT, AND I'LL CONTINUE TO DISCUSS THIS LATER, UM, BUT WAS GREENHILL TO REMOVE THE EXISTING HACK BERRIES AND REPLANT, UM, NEW LIVE OAK TREES APPROXIMATELY PROVIDING A TREE, ONE OF TREE EVERY 30 FEET PLANTED ON CENTER.
THE OTHER THING I'LL ADD IS WHEN TALKING ABOUT THIS, UM, WE ARE AT A A A TIME OF, UM, KIND OF UNPREDICTABLE WEATHER.
WE'RE HAVING EXTREME HEAT, SO COMPLIANCE IS NOT LIKELY TO OCCUR PRIOR TO CONSIDERATION OF THIS REQUEST 'CAUSE IT'S A LITTLE BIT WARM TO TRY TO PLANT AN ENTIRE TREE LINE THAT LIKELY NEEDS TO OCCUR LATER THIS FALL.
SO THAT'S ANOTHER REASON WHY STAFF DIDN'T WANT TO DELAY THE CONSIDERATION OF THE, A PERFORMANCE ATHLETIC CENTER PRO, UH, INTEL COMPLIANCE OF THIS, THIS ISSUE.
SO SOME, JUST GOING INTO SOME OF THE CONFLICTS THAT EXIST THAT MAKE THIS AREA QUITE CHALLENGING.
SO THERE ARE OVERHEAD UTILITIES AS I MENTIONED, UM, INCLUDING SOME ENCORE LINES.
THERE IS A 12 INCH WATER LINE IN THIS AREA AS WELL, AS WELL AS A 21 INCH STORM WATER LINE THAT ACTUALLY INCREASES TO 24 INCH IN SOME AREAS.
SO THAT'S WHY THOSE ARE SOME OF THE, THE REASONS WHY THE PROPOSAL HAS KIND OF, I GUESS, SHAKEN OUT THE WAY IT HAS.
SO YOU'LL SEE IN THIS KIND OF BLOWN UP IMAGE OF THE UTILITY CONSTRAINTS, YOU CAN SEE WHERE THERE'S AN EXISTING, UM, WATERLINE, EXCUSE ME, WATER MAIN EASEMENT THAT IS ACTUALLY PUBLIC UTILITIES THAT IS OWNED BY THE TOWN.
AND THEN THE PROPOSED PLACEMENT, WHICH IS THE BLUE DOT.
SO THAT IS A PROPOSED LIVE OAK TREE GENERALLY LOCATED BETWEEN THE EDGE OF THE SURFACE PARKING PAVEMENT AND THE EDGE OF THE WATER MAIN EASEMENT.
SO IT'LL ALSO ADD THAT THE STORM WATER IS LOCATED WITHIN THAT EASEMENT IMMEDIATELY SOUTH OF THE WATER MAIN, WHICH IS NOT SHOWN ON THIS PLAN.
SO THIS IS KIND OF A, A IMAGE ON THE SOUTH.
THE BOTTOM IMAGE SHOWS THE OVERHEAD UTILITY LINES IN RED.
AND THEN ON THE TOP IMAGE THAT'S, UM, OUR UTILITY PLAN FOR PUBLIC UTILITIES.
SO YOU SEE, UM, THE GRAY LINE THAT'S GENERALLY IN LINE WITH THE GREEN LINE, WHICH IS, UH, THE PROPERTY LINE AND SANITARY SEWER.
THEN YOU HAVE THE, THE BLUE LINE, WHICH IS OUR, UH, 12 INCH WATER MAIN AND OUR PURPLE LINE, WHICH ARE 21 INCH STORM MAIN.
THEN YOU HAVE HORNET ROAD IMMEDIATELY SOUTH OF THERE.
SO WHEN WE'RE LOOKING AT AREA WHICH IS FEASIBLE TO PLANT TREES, WE'RE, WE'RE QUITE CONSTRAINED IN THAT.
SO JUST A HIGH LEVEL OF WHY WE WOULD TRY TO AVOID PLANTING ON OUR PUBLIC INFRASTRUCTURE.
SO JUST LOOKING AT THE EXISTING DEPTH OF OUR WATER, MAINE, IT'S ABOUT TWO AND A HALF FEET BELOW THE GRADE AND YOU NEED TO PLANT A LIVE OAK TREE AT LEAST 30 INCHES.
SO YOU'RE GONNA PLANT A LIVE OAK TREE DIRECTLY ALMOST TOUCHING OUR EXISTING WATER MAINE, WHICH IS NOT BEST PRACTICE.
UM, YOU ALSO AT FULL MATURITY, YOU COULD HAVE A LIVE OAK TREE WEIGH UP TO 40,000 POUNDS PUTTING PRE UN UNNECESSARY PRESSURE ON OUR WATER MAIN.
SOME OTHER CONCERNS THAT WE HAVE FROM A MAINTENANCE STANDPOINT, IF THERE WAS EVER ANY SORT OF ISSUE WITH EITHER OF THOSE, THE STORM WATER OR THE WATER MAIN, WE WOULD POTENTIALLY HAVE TO REMOVE THE TREE FROM A TOWN PERSPECTIVE ANYWAYS TO ACCESS THAT INFRASTRUCTURE.
SO IT'S A LITTLE BIT CHALLENGING, UM, WHEN WE'RE DEALING WITH AN AREA THAT APPEARS TO BE FREE AND CLEAR AND YOU CAN PLANT, UM, WHEREVER THERE ARE SOME CONSTRAINTS THAT ARE, UM, NOT APPARENT TO THE EYE.
SO THEN JUST LOOKING AT OUR LANDSCAPE REQUIREMENTS AND WHAT THE INTENT OF THE CODE IS.
UM, AND I'LL ADD THAT, UH, WITH THIS PROPOSAL, UH, GREENHILL HAS MET THE LANDSCAPE REQUIREMENTS AND THE FIRST IS A, LIKE A SCREENING REQUIREMENT ALONG THAT PROPERTY LINE.
AND THAT'S A TREE PLANTED, ONE TREE EVERY 35 LINEAR FEET.
AND, UM, WITHIN A FIVE FOOT LANDSCAPE BUFFER AREA, GREENHILL HAS MET THAT THERE'S A 12 FOOT WIDE LANDSCAPE BUFFER AREA WITH A TREE ONE EVERY 30 FEET.
AND THEN WITH THE PARKING LOT TREE REQUIREMENT, WHICH THEY ARE, UM, THE PROPOSED TREES THAT THEY'RE PLANTING ARE OR SO SERVING DUAL PURPOSE FOR BOTH THE SCREENING
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AS WELL AS THE PARKING LOT TREES.UM, THESE TREES ARE INTENDED TO PROVIDE SHADE FOR OUR PARKING AREAS AND VO AVOID KIND OF THE HERB URBAN HEAT ISLAND EFFECT, PROVIDE ADDITIONAL SHADE AS WELL AS MAKING SURE THAT YOU HAVE A PARKING SPACE AT LEAST ONE TREE WITHIN 50 FEET OF EACH PARKING SPACE AS WELL.
SO ONCE AGAIN, THEY HAVE EXCEEDED THIS REQUIREMENT WITH THE PROPOSED 11 LIVE OAKS THAT THEY WOULD PLANT.
AND THEN AFTER HEARING SOME FEEDBACK, WHICH WE HEARD FEEDBACK FROM SIX RESIDENTS, UM, THEY, I WILL SAY NONE OF THE FEEDBACK WE RECEIVED WAS SPECIFIC TO THE ATHLETIC PERFORMANCE CENTER.
IT WAS PRIMARILY RELATED TO THE TREE BUFFER.
UM, AND WE HAVE RECEIVED THREE PRIOR TO THE PACKET AND THREE MORE.
SO, UM, YOU SHOULD HAVE RECEIVED ALL SIX IN TOTAL, BUT THERE WAS SOME CONCERNS ABOUT REMOVING ALL OF THE EXISTING HACKBERRIES.
SO THERE'S TWO OPTIONS THAT ARE PROPOSED.
I DON'T, FROM A STAFF PERSPECTIVE, NEITHER OPTION IS THE WRONG OPTION.
IT'S JUST HOW WE WANT TO PROCEED.
SO I THINK THERE WAS SOME OPINIONS ON BOTH SIDE, UH, BOTH SIDES OF THE, OF THE, THESE OPTIONS.
SO OPTION ONE WOULD REMOVE JUST THE EXISTING HACKBERRIES, WHICH ARE IN POOR HEALTH, UM, AND THEN PRESERVE THOSE OTHER HAS HACKBERRIES, WHICH ARE IN FAIR HEALTH OR IN THE VERY EARLY STAGES OF DECLINE.
HOWEVER, NOTING THAT WE WILL HAVE TO RE REMOVE THOSE IN THE FUTURE WHEN THEY GET TO THAT POINT OF POSING A SAFETY RISK.
IT'S NOT A MATTER OF IF, IT'S A MATTER OF WHEN.
UM, THEN IN ADDITION TO THAT, IN THE NEAR TERM, THE UH, GREEN HILL WILL PLANT THE 11 OAK TREES, UM, ESSENTIALLY ONE EVERY 30 FEET WITH ON THAT BUFFER LINE SO THAT THE LIVE OAK TREES HAVE A, A MOMENT TO MATURE OR GROW BEFORE WE CLEAR OUT THE REMAINING, UM, HACKBERRIES, WHICH ARE STILL IN FAIR CONDITION.
OPTION TWO, UM, IS REMOVING ALL EXISTING HACK HACKBERRIES PERIOD AND THEN REPLANTING, OR EXCUSE ME, PLANTING 11 OAK TREES.
UM, SOME OF THE CONCERNS WITH THIS IS YOU LOSE BASICALLY ALL OF THE BUFFERING WHILE YOU WAIT FOR THOSE LIVE OAKS TO MATURE.
'CAUSE THEY WILL NOT PROVIDE A FULL CANOPY FOR SEVERAL YEARS.
SO A FULL MATURE CANOPY OF A LIVE OAK IS ABOUT 40 FEET WIDE.
IT'S JUST GONNA TAKE MANY YEARS TO GET THERE.
SO THEN JUST ONCE AGAIN, GOING BACK AND LOOKING AT THE PLANS FOR THIS, UM, OPTION ONE WOULD PRESERVE 35 TREES AND REMOVE NINE.
AND THEN OPTION TWO WOULD REMOVE, UH, 17, EXCUSE ME, REMOVE 27 TREES.
SO THOSE ARE THE, THE, THE TWO OPTIONS.
AND I GUESS AT, AT THIS POINT, STAFF'S LOOKING FOR, UM, ADDITIONAL INPUT FROM THE PUBLIC AS WELL AS COUNSEL ON HOW TO PROCEED WITH THIS MATTER.
UM, AND LASTLY, UM, NOTICES WERE SENT OUT FOR THIS, UM, REQUEST TO ALL PROPERTY OWNERS WITHIN 200 FEET OF THE SITE, WHICH INCLUDED 85 RECIPIENTS.
UM, AS I MENTIONED, WE DID NOT RECEIVE ANY FEEDBACK DIRECTLY RELATED TO THE ATHLETIC PERFORMANCE CENTER, HOWEVER, WE RECEIVED INPUT FROM SIX RESIDENTS SPECIFICALLY RELATED TO THE TREE BUFFER AND THE OUTSTANDING CODE COMPLIANCE ISSUES.
UM, PLANNING AND ZONING COMMISSION DID RECOMMEND APPROVAL FOR THIS ITEM UNANIMOUSLY.
UM, STAFF DOES RECOMMEND APPROVAL OF THIS REQUEST, UM, WITH THE CONDITION THAT THE TREE LINE BE BROUGHT INTO COMPLIANCE.
UM, IDEALLY THIS PLANTING TIME WOULD BE OCTOBER, UM, BUT TO PROVIDE ADDITIONAL SAFEGUARD NO LATER THAN, UM, ISSUANCE OF A BUILDING PERMIT FOR THIS PERFORMANCE ATHLETIC CENTER.
I'D BE HAPPY TO TAKE ANY QUESTIONS.
QUESTIONS NANCY? UM, YES, THANK YOU.
CAN YOU GO BACK, UM, WHERE YOU WERE OUTLINING, UM, FOR OPTION ONE AND TWO, HOW MANY TREES WOULD BE TAKEN OUT? HOW MANY WOULD BE PRESERVED? AND I I I DIDN'T GET ALL OF THAT DOWN.
SO FOR OPTION ONE THAT WOULD, THE, THE OPTION ONE WOULD BE TO PRESERVE AS MANY TREES AS WE CAN RIGHT NOW THAT INCLUDES THE HACK BERRIES THAT ARE IN FAIR HEALTH.
UM, SO THAT WOULD PRESERVE 35 TREES AND REMOVE NINE FOR OPTION ONE.
AND THEN FOR OPTION TWO IT WOULD REMOVE 27 TREES AND PRESERVE 17.
SO ON THIS, THE, THE LITTLE XS, THE RED XS INDICATE REMOVAL ON THIS PLAN.
SO IF YOU KIND OF, I GUESS JUMP BETWEEN THE TWO, YOU CAN SEE A QUITE SUBSTANTIAL DIFFERENCE,
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UM, IN THE REMOVAL OF THE TREES.AND THEN, SORRY, ONE MORE THING.
IF YOU LOOK IN THIS IMAGE, UH, YOU CAN SEE TOWARDS THE RIGHT HAND SIDE OF THE IMAGE, THOSE TREES THAT DON'T HAVE AS DENSE OF A CANOPY.
THOSE ARE HACKBERRIES THAT ARE IN, I WOULDN'T SAY, I DON'T KNOW ABOUT ALL OF THEM SPECIFICALLY, BUT SEVERAL OF THOSE ARE IN POOR HEALTH AND THEY'RE NOT, UM, I WOULD SAY THEY'RE ENDING THE, THE, THEIR LIFE EXPECTANCY AT THIS, THIS POINT.
ANYTHING ELSE, NANCY? NO, THAT'S ALL.
SO FIRST OF ALL, I, I LOVE THE PERFORMANCE CENTER.
I THINK IT'S BEAUTIFUL AND I'M REALLY EXCITED FOR GREENHILL TO HAVE THAT.
UM, BUT I, I ALSO WANT TO TALK ABOUT THE, THE TREE MITIGATION OR THE SCREENING REQUIREMENTS.
SO IT LOOKS LIKE WE'RE MOVING THAT TREE LINE SOUTH.
SO WE'RE, WE'RE, BUT WE'RE PLANTING A, I'M ASSUMING A BETTER TREE, SOMETHING THAT'LL GROW RIGHT? AND, AND OFFER MORE OF A CANOPY MM-HMM,
SO IF WE, IF WE MOVE THAT SOUTH A BIT, WILL IT ACCOMPLISH WHAT ALL OF THE RESIDENTS WANT? THE, THE VISUAL SCREENING IN THE SHADE, EVEN THOUGH WE'RE MOVING IT SOUTH? I THINK EVENTUALLY IT WILL, UM, THE, THOSE LIVE OAK TREES AT FULL MATURITY WILL HAVE A 40 FOOT CANOPY.
SO THEY WILL GET, SO THAT, AND THAT LANDSCAPE BUFFER IS 12 FEET WIDE, SO THEY ARE GOING, IT'S GONNA GROW FAR BEYOND THAT 12 FOOT LANDSCAPE BUFFER INTO THE, TO THE NORTH AND TO THE SOUTH AS WELL, AS WELL AS ON EITHER SIDE.
UM, HOWEVER, I ALSO WANT TO BE CLEAR THAT THE MATURITY OF A, OF A LIVE OAK COULD, THAT THAT COULD BE 10, 20 YEARS.
SO IT, IT'S, IT'S A BIT CHALLENGING TO ANSWER.
UM, I MEAN THE ANSWER IS YES, IT'S JUST A MATTER OF OF HOW LONG.
AND THEN IF, AND IF WE MOVE THE, AGAIN, MOVE THE TREES SOUTH, IS THAT FAR ENOUGH AWAY FROM THE POWER LINES THAT WE WON'T RISK? UM, ENCORE COMING IN AND CARVING 'EM UP, UM, THEY WILL LIKELY GET CARVED UP REGARDLESS OF WHAT WE PLANT THERE.
SO ENCORE RECOMMENDS, UM, NOT PLANTING WITHIN 20 FEET OF THE UTILITY LINE.
THAT IS THEIR GUIDELINE THAT THEY HAVE PUBLISHED ON THEIR WEBSITE.
UM, THEY CAN PROHIBIT SOMEONE FROM PLANTING A TREE OR ANYTHING ON PRIVATE PROPERTY.
THEY DON'T HAVE THE RIGHT TO PROHIBIT SOMEONE FROM, FROM, UM, FROM DOING THAT.
HOWEVER, THEY DO HAVE THE RIGHT TO COME IN AND CARVE AWAY ANY BRANCHES THAT GROW OR THAT ARE GROWING IN OR HAVE POSE A POTENTIAL HAZARD TO THOSE LINES.
SO, UM, THEY WILL CONTIN THEY WILL CONTINUE TO DO THAT AND, UH, WE WILL CONTINUE TO TRY TO MITIGATE THE HEALTH OF THOSE TREES WHEN THAT HAPPENS.
AND THEN I KNOW YOU'RE LOOKING FOR GUIDANCE, UH, EITHER OPTION ONE OR OPTION TWO.
IS THERE, IS THERE ANY REASON WHY WE WOULDN'T JUST GO WITH OPTION ONE AND SAVE THE 35 TREES TO OFFER A LITTLE MORE OF A, OF A SCREENING? I MEAN, IS IT MORE COST EFFECTIVE TO GO IN THERE NOW AND REMOVE THEM NOW OR, UM, I, I WOULD HAVE TO DEFER THAT TO, TO GREENHILL AS FAR AS THE, THE COST IS CONCERNED.
UM, SO I THINK FROM STAFF'S PERSPECTIVE, IT WAS JUST TO, TO BE BRUTALLY HONEST, WE HEARD FEEDBACK ON BOTH SIDES.
LIKE LET'S WEIRD FEEDBACK THAT WAS LIKE, YEAH, LET'S JUST REMOVE 'EM ALL NOW.
AND WE ALSO HEARD, UM, FEEDBACK AS WELL THAT WAS, LET'S KEEP THEM AS MANY AS WE CAN TO CONTINUE TO PROVIDE AS DENSE OF A, A SCREENING AS WE CAN.
SO, UM, FROM STAFF'S PERSPECTIVE, NEITHER OPTION IS A, UM, CHALLENGED OPTION OR A A, AN ISSUE.
UM, SO WE'RE, AND YOU HEARD FROM BOTH SIDES OF OUR, OF, OF THE NEIGHBORS OF THIS PROPERTY SAYING SOME WOULD LIKE THE, THE, UM, THE HACKBERRY TREES CLEANED UP AND SOME SAID, HEY, MAYBE IT'S A GOOD IDEA TO KEEP 'EM.
YEAH, I, I WILL SAY THAT GENERALLY SPEAKING THE CONSENSUS OR NOT, I SHOULDN'T SAY THE CONSENSUS, THE THE THOUGHT WAS THEY'RE GONNA HAVE TO GET REMOVED.
SO IT'S FINE IF THEY GET REMOVED.
I, I WOULDN'T SAY THAT ANYONE WAS EXCITED ABOUT THEM BEING REMOVED.
THE PICTURE WE'RE SEEING ON THE SCREEN NOW IS, WHEN WAS THAT TAKEN? DO YOU KNOW HOW OLD THAT IS? UH, JUNE 4TH, 2024.
SO TODAY I WENT THERE AND WALKED THAT LINE.
MM-HMM,
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MM-HMM.AND SO ARE THOSE STUMPS HACKBERRIES THAT HAVE ALREADY BEEN REMOVED AND WERE THEY REMOVED BEFORE OR AFTER THIS PICTURE? SO YES, THOSE WERE HACKBERRIES THAT WERE REMOVED.
THEY WERE REMOVED BEFORE THIS PHOTO WAS TAKEN, I BELIEVE.
UM, THOSE WERE TREES THAT, UM, WERE IDENTIFIED TO BE A DEAD AND A, A SAFETY RISK.
SO ARE THEY PART OF THE COUNT OF THE REMOVED TREES OR IS THIS ADDITIONAL TREES NOT COUNTING THIS? I DIDN'T COUNT THE STUMPS, SO I DON'T KNOW HOW MANY WERE TAKEN OUT.
THOSE STUMPS THAT YOU'RE REFERRING TO ARE NOT INCLUDED IN THESE COUNTS.
SO WHAT ARE WE DOING TO REMEDIATE THOSE TREES THAT WERE TAKEN OUT? WE DO, SO THOSE WERE HACKBERRY TREES.
WE DO NOT RE REQUIRE MITIGATION FOR HACKBERRY TREES.
UM, SO THEY ARE CONSIDERED A, A NUISANCE AND NOT A SPECIES THAT IS DESIRABLE.
SO THEY'RE NOT A PROTECTED TREE WITHIN OUR ORDINANCE.
SO ESSENTIALLY WHAT THAT MEANS IS THEY COULD BE REMOVED AND WE'RE NOT, WE DON'T REQUIRE MITIGATION FOR THEM.
UM, SO LOOKING AT THOSE NUMBERS THAT WE TALKED ABOUT, SO FOR EXAMPLE, 27 TREES BEING REMOVED, THEY COULD POTENTIALLY REMOVE THOSE.
HOWEVER THAT TAKE THEN TAKES THEM OUT OF COMPLIANCE WITH THE LANDSCAPE BUFFERING REQUIREMENT, WHICH IS A DIFFERENT ORDINANCE THAT THEN WOULD APPLY SO THAT WE'RE, WE'RE KIND OF TALKING ABOUT TWO DIFFERENT REGULATIONS IN THAT SENSE.
WELL SINCE IT TAKES 20 YEARS FOR THESE TREES TO GROW, YOU SAID THEY'RE GONNA BE PLACED THIR 30 FEET APART.
MM-HMM,
SO PLANTING THEM CLOSER TOGETHER IS NOT ADVISED FOR THE HEALTH OF THE TREE.
UM, BECAUSE THOSE CANOPIES WILL GET FOUR, UH, 40 FEET AT MATURITY.
THAT'S THE EXPECTED, EXPECTED, UM, CANOPY WIDTH.
SO WHEN YOU HAVE THEM 30 AND 30 FEET APART, YOU'RE GOING TO HAVE THEM GROW INTO EACH OTHER ANYWAYS.
SO WHEN YOU PLACE THEM CLOSER, IT COULD CREATE ADDITIONAL ISSUES.
AND MY ONLY OTHER QUESTION WAS, I LOOKED AT THE TREE LINE TODAY AND THOSE TREES SEEM TO BE RIGHT UNDER THE POWER LINES.
AND THEY'RE IN A STRAIGHT LINE AND THE ONES YOU'RE PROPOSING ARE CLOSER TO THE PAVEMENT, SO IT'LL BE LIKE INSTEAD OF ONE STRAIGHT LINE.
SO, AND WHERE IS THE, THE WATER LINE? IS IT UNDER THE TREE AS IT CURRENTLY EXIST? SO THE WATER LINE IS GEN IS, I'M GONNA SAY IT'S ALMOST, IT'S NOT DIRECTLY UNDER THE POWER LINE, BUT IT'S IN THAT GENERAL VICINITY.
UM, THERE ARE TREES THAT ARE PLANTED VERY CLOSE TO THE WATERLINE.
UM, I DON'T KNOW THE EXACT HISTORY.
I WOULD SUSPECT THAT THOSE TREES ARE MORE THAN 40 YEARS OLD.
UM, SO YES, THOSE, THAT'S KIND OF A, POSES A RISK FOR THAT AREA ALREADY.
I THINK OUR PERSPECTIVE FROM A, FROM A STAFF PERSPECTIVE IS THAT WAS MAYBE NOT DONE IN ERROR OR DONE WITHOUT KNOWLEDGE.
SO WHY WOULD WE DO IT AGAIN AND, AND ADD TO THAT POTENTIAL RISK? OKAY.
I HAVE A QUESTION, LESLIE, IF IT'S MY TURN.
SO LESLIE, THE, THE PHOTOS FROM COUNCIL QUESTIONS THAT CAME BACK, THOSE VISUALS THAT I'M LOOKING AT, THOSE ARE THE TREES WE'RE PROPOSING MITIGATING AND AND REMOVING CERTAIN AMOUNTS.
CORRECT? SORRY, CAN YOU REPEAT THAT QUESTION? SORRY DAN.
THE ANSWERS TO COUNCIL QUESTIONS.
DO YOU KNOW WHAT I'M REFERRING TO? I DO, YES.
SO WITHIN THOSE PHOTOS THAT I'M VIEWING, ARE THESE SOME OF THE TREE SPECIES, THE OAKS THAT WE'RE TALKING ABOUT REMOVING? SO WE ARE NOT PROPOS.
SO EITHER, NEITHER OPTION ONE OR TWO IS PROPOSING REMOVING ANY LIVE OAK TREES.
SO THOSE IN THAT IMAGE THAT YOU ARE SEEING, THOSE WOULD BE PRESERVED.
THERE'S THEIR ONLY, THE ONLY PROPOSED REMOVAL, UM, ON SITE AT THIS TIME WITHIN THIS, THIS TREE BUFFER AREA IS HACKBERRY TREES THAT ARE ONCE AGAIN, EITHER IN POOR OR DECLINING HEALTH OR ARE IN FAIR HEALTH AND ANTICIPATED TO, TO MOVE INTO DECLINING HEALTH.
SO THEN SECOND PART OF THE QUESTION, SORT OF IN PART WITH WHAT HOWARD'S REFERRING TO AS I UNDERSTAND THIS, UM, MOVING THE TREES AND, AND CHRIS BROUGHT THE POINT, WE'RE MOVING THE TREES SOUTH, UM, 20 YEARS FROM NOW, THEY'RE GONNA LOOK BEAUTIFUL AND GORGEOUS BETWEEN NOW AND 20 YEARS FOR THE SCREENING FOR THE HOMEOWNERS.
UM, THERE'S NOTHING THAT CAN BE DONE WITH RED TIPS OR HOLLY TREE MEANING SHRUBS, SOMETHING THAT'S NOT GONNA BE DEEPLY ROOTED AND OR HEAVILY WEIGHTED ON OUR
[01:45:01]
SEWER LINES AS AN ADDITIONAL SCREENING THAT WOULD MATURE FASTER.I'M JUST CONCERNED THAT, AGAIN, THIS MIGHT BE SIX HOMEOWNERS WE'RE TALKING ABOUT, BUT IF I'M ONE OF THOSE SIX AND WE'RE PULLING UP FOLIAGE THAT'S GIVING ME SCREENING TO POWER LINES AND POWER POLES, I, I I CAN EMPATHIZE.
THERE'S GOTTA BE SOMETHING THAT CAN BE DONE TO MITIGATE, OR AT LEAST SOMETHING THAT'S NOT GONNA BE A PROBLEM 20 YEARS DOWN THE ROAD AS YOU JUST REFERRED TO.
UM, SO I GUESS IS WHAT I'LL SAY TO THAT IS WE DID EXPLORE, UM, ADDING IN A COMBINATION OF TREE SPECIES.
SO WE, UM, EXPLORED EASTERN RED CEDARS.
THEY ARE A DENSER EVERGREEN THAT HAS, UM, A MORE LIKE CONICAL SHAPE, SO IT DOESN'T HAVE THE, THE BRANCHES THAT WOULD POTENTIALLY INTERFERE WITH OVERHEAD UTILITIES AND THEY ARE CONSIDERED ORA MENTAL.
SO THEY WOULDN'T PUT THAT EXTREME KIND OF WEIGHT OR PRESSURE ON OUR, UH, UNDERGROUND UTILITIES AS WELL.
UM, I THINK SOME OF THE CONCERNS WITH THAT, THAT THAT STAFF HEARD FROM THE NEIGHBORS WAS IT DOES NOT PROVIDE THE SHADE OR REALLY A LOT OF SCREENING FROM THE OVERHEAD UTILITIES BECAUSE EVEN IF YOU PLANTED THEM LIKE A, FOR EXAMPLE, EVEN IF YOU PLANTED THEM IN UNDER THE UTILITY LINE, IT'S, THEY WOULD KIND OF GET CHOPPED OFF ON THE TOP.
'CAUSE ENCORE WOULDN'T LET THEM GROW IN.
AND, AND YOU HAVE A FENCE LINE ON THE OTHER SIDE, SO THERE'S NOT MUCH ROOM BETWEEN THE FENCE LINE AND WHERE THE UTILITY, OVERHEAD UTILITY START TO GET A TREE THAT'S UPRIGHT KIND OF IN, IN BETWEEN THERE.
UM, WHICH CREATES SOME OTHER CHALLENGES.
SO THEN IF YOU ADDED SOME OF THOSE ADDITIONAL, THEY WOULD JUST PROVIDE SOME ADDITIONAL CROWDING OF THE, OF THE TREES IN THAT AREA, INCLUDING THE PROPOSED LIVE OAKS AND NOT SERVE A TON OF PURPOSE BECAUSE THERE ALSO IS, WHICH HASN'T BEEN MENTIONED, AN EXISTING, UM, LIKE EIGHT FOOT MASONRY WALL, WHICH PROVIDES TOTAL VISUAL SCREENING.
UM, SO I GUESS, YEAH, I MEAN I UNDERSTAND.
SO IN A SENSE, IF WE WERE IN A PERFECT WORLD, UM, KNOWING THAT THE SPACE IS NARROW, AND I'LL USE ANOTHER, ANOTHER, UM, FOLIAGE, UH, ITALIAN CYPRUS, RIGHT? THEY'RE NARROW, THEY GROW VERY TALL, THEY PER, THEY PROVIDE BUFFERING, UM, AND THEY'RE NOT VERY WIDE AND THERE'S NO BRANCHING.
IS THAT A POTENTIAL OPTION TO LOOKING AT AS POTENTIALLY NOW MAYBE ITALIAN CYPRESSES TO GIVE THEM SOME SCREENING? UM, SO I, FOR THAT, I THINK WE RUN INTO A SIMILAR ISSUE.
UM, SO I GUESS TO CLARIFY, ARE YOU ASKING FOR SCREENING ACROSS THE PROPERTIES OR SPECIFICALLY TO THE OVERHEAD UTILITIES? I, I THINK IT'S MORE TO THE UTILITY POLES AS MUCH AS IT WOULD BE, LET'S SAY THE POWER LINE WITHOUT INTERFERING WITH ON, WITHOUT INTERFERING WITH ENCORE.
BECAUSE ITALIAN CYPRUS DON'T HAVE, THEY DON'T HAVE UM, ARMS, THEY, THEY DON'T HAVE TREE LIMBS.
THEY DO NOT GROW DIMENSIONALLY.
CAN YOU PULL UP, UM, THE, CAN YOU PULL UP THE TREE FROM APRIL 8TH? SO SORRY, I THINK WE'RE GONNA PULL UP SOME IMAGES.
I'M JUST GOING FOR PERSONAL EXPERIENCE.
IF I, IF I DIDN'T WANNA SEE MY NEIGHBOR'S, UM, AIR CONDITIONER, THEIR CABLE BOX, I HAVE ITALIAN CYPRESSES, THEY'RE GROWING STRAIGHT UP.
THEY'RE NOT GROWING INTO THEIR PROPERTY, THEY'RE NOT, THEY'RE NOT IMPEDING ON ANYTHING OR ANY ONE.
UM, AND YET THEY'VE SUBSTANTIALLY GROWN WITHIN FIVE YEARS.
I'M JUST THINKING SOMETHING THAT'S SUBSTANTIAL.
HEAT TOLERANT, THAT'S JUST ONE SPECIES THAT I CAN COME TO MIND AND THINK OF THAT.
I'M JUST WONDERING IF WE EXPLORED THAT AS A CONVERSATION WITH GREENHILL.
WE HAVE A CHART THAT WE'RE PULLING UP TO, TO REALLY GIVE A GOOD ILLUSTRATION OF YOUR QUESTION COUNCIL MEMBER.
SO, UM, WE ARE WORKING ON THAT.
I DUNNO IF YOU CAN SEE IT HERE.
WE HAVE OUR DIRECTOR PARKS AND RECREATION, JANET TIDWELL WHO'S GONNA WALK THROUGH THAT.
AND I'M NOT SEEING IT ON, I'M JUST TELLING CHAD I DON'T SEE IT ON MY SCREEN.
I CAN ONLY SEE YOU AS A COUNCIL MYSELF AND THEN A BLANK SCREEN BELOW THAT.
SO I'M UNFORTUNATELY UNABLE TO SEE POTENTIALLY WHAT JANA'S GONNA TALK ABOUT.
JANA TIDWELL, DIRECTOR OF PARKS AND RECREATION.
UM, THE PHOTO THAT YOU SEE ISN'T THE GREEN HILL PROPERTY, BUT IT'S A PHOTO THAT WE LOOKED AT TO DISCUSS HOW MUCH TREES GROW OVER A FIVE YEAR PERIOD ON A RECENT PROJECT BACK IN APRIL.
AND I THOUGHT IT MIGHT BE HELPFUL TO FACILITATE THE DISCUSSION,
[01:50:01]
UM, BECAUSE ONE OF THE CONCERNS IS WE'RE GONNA HAVE TO WAIT 20 YEARS FOR FULL TREE COVERAGE.AND SO WHAT YOU'RE SEEING HERE ARE THE TREES THAT WERE PLANTED ALONG FESTIVAL WAY.
UM, IF MY MEMORY IS CORRECT, I BELIEVE THESE TREES WERE PLANTED THREE TO FOUR YEARS PRIOR TO WHAT YOU SEE IN THE PHOTO HERE.
UM, AND SO WHAT IS IN THIS PHOTO WOULD BE SOMETHING THAT WE COULD EXPECT TO SEE.
THEY'RE SIMILAR, THEY HAVE SIMILAR GROWTH PATTERNS IN A FIVE YEAR PERIOD AFTER THEY'RE PLANTED.
AND THEN WHEN WE GO TO 2015, WHICH WAS A FOUR YEAR GAP FROM THAT, YOU BEGIN TO SEE THAT THE TREES THAT WERE PLANTED 30 FEET ON CENTER, SO THE SPACING'S THE SAME AS WHAT WE'RE UM, DISCUSSING, THEY START TO GROW TOGETHER AND THEY START TO CREATE THAT SCREEN THAT WE'RE LOOKING FOR.
AND THEN THIS IS THE PHOTOS IN ANOTHER.
THESE ARE THE SAME TREES IN ANOTHER FOUR YEARS.
NOW THESE ARE RED OAK TREES AND NOT LIVE OAK TREES, SO THEY'RE DECIDUOUS.
BUT I THOUGHT IT MIGHT BE HELPFUL WHEN WE'RE TALKING ABOUT A CONCERN THAT THE TREES AREN'T GOING TO GIVE US GOOD COVERAGE FOR 20 YEARS, THAT IN FIVE YEARS YOU'RE GOING TO START TO SEE, UM, SOME SIZE TO THE TREES AND SOME WIDTH SPREADING OUT.
AND THEN IF YOU ADD ANOTHER FOUR YEARS, THE CANOPY OF THE TREES WILL START TO GET CLOSE TO WHERE THEY'RE TOUCHING AND THEY'RE PROVIDING A MORE SOLID SCREEN.
AND THEN 15 YEARS LATER IS WHEN YOU HAVE THE TREES THAT THE CANOPIES ARE GROWING IN TOGETHER AND YOU GET THAT MORE SOLID SCREEN.
SO A PICTURE'S WORTH A THOUSAND WORDS.
I THOUGHT THIS MIGHT BE HELPFUL AS Y'ALL ARE, UM, KIND OF WORKING THROUGH THE SITUATION TO UNDERSTAND WHAT IT IS WE'RE EXPECTING TO SEE ON THE PROPERTY IF THE TREES ARE PROPERLY TAKEN CARE OF EVERY FIVE YEARS.
OTHER QUESTIONS FOR LESLIE? THAT WAS HELPFUL, JANET.
SO GOING BACK TO THE COUNCIL QUESTIONS, PAGE THREE.
SO WHERE IS THE WATERLINE IN THAT PICTURE? THAT WATERLINE IS LIKELY AL PROBABLY IMMEDIATELY TO THE LEFT, IF NOT ALMOST DIRECTLY UNDER THE IMMEDIATE TREE THAT YOU SEE IN THE FOREGROUND OF THIS PHOTO.
AND IT RUNS ALONG THE LINE OF THOSE TREES.
SO THE, THE TREES THAT YOU SEE FURTHER IN THE DISTANCE THAT ARE, UH, CLOSER TO THE FENCE LINE, YOU, THEY APPEAR LIKE THEY'RE AL THEY'RE ALMOST KIND OF GROWING INTO THE FENCE LINE.
THE WATER LINE IS GOING TO BE TO THE LEFT OF THOSE, THAT WATER LINE.
SO THE WATER LINE IS NOT PARALLEL TO THE PROPERTY LINE.
IT, IT'S SLANTED A BIT AN ANGLE.
SO IT'S NOT, IT'S HARD TO TELL EXACT, YOU KNOW EXACTLY WHERE IT IS AT, AT ANY GIVEN POINT ON THE PROPERTY LINE.
BUT WHEN YOU LOOK FURTHER IN THE DISTANCE IN THIS PHOTO, THE WATER LINE WILL BE TO THE LEFT OF THOSE TREES.
AND WHEN IT GETS CLOSER DOWN HERE, AS I SAID, THE, IT'S, IT'S, UM, ANGLED A BIT EVER SO SLIGHTLY.
SO IT'S LIKELY ALMOST DIRECTLY UNDER THIS TREE YOU SEE RIGHT HERE IN THE FOREGROUND.
SO WAS IT THERE FIRST OR WAS THE TREE THERE FIRST? I COULD NOT TELL YOU.
SO I GUESS THE PREMISE OF THIS IS THAT PROBABLY WASN'T THE BEST THING TO DO AND WE DON'T WANT TO MAKE THAT MISTAKE AGAIN.
IS THAT SOME OF THE PREMISE? YEAH.
SO IF FOR EXAMPLE, THAT WATERLINE WOULD HAVE A RUPTURE AT THIS LOCATION, WE WOULD LIKELY HAVE TO REMOVE THAT TREE TO TO WORK.
WE HAVE TO, YOU HAVE, YOU HAVE TO DIG, DIG UP TO ACCESS THE THE INFRASTRUCTURE, UNDERGROUND INFRASTRUCTURE.
AND WE DON'T, WE WANT TO AVOID THAT AT ANY, AT ANY COST.
I WAS THINKING OF THE TREE ALSO CAUSING THAT RUPTURE SINCE THE, THAT AS WELL THE ROOT SYSTEM.
AND THE CURRENT PLAN IS PLANNING IT MUCH CLOSER TO WHAT WE SEE THE PARKING LOT THERE, WHICH YOU REALLY CAN'T SEE WHERE THERE'S NO CURB, BUT THE THE UH, THE PA THE LIGHTS, THAT LIGHT POLE THERE.
SO IT WOULD, IT WOULD BE GENERALLY IMMEDIATELY TO THE RIGHT OF THE, THOSE THAT ROW OF LIGHTS.
WELL, AND THIS, THIS IMAGE, THERE MAY NOT BE A LOT OF NEW TREES IN THIS PARTICULAR AREA BECAUSE WE'RE NOT PROPOSING TO REMOVE ANY OF THE LIVE OAKS AT THIS STAGE.
SO IT'S ONLY THE, UM, THE NEW PLANTINGS ARE PROPOSED IN INFILL AREAS.
[01:55:01]
I DON'T LOOK, IT DOESN'T LOOK LIKE THERE'S A LOT OF LARGE GAPS THAT WOULD WARRANT NEW TREES.SO WHAT'S THE PRIMARY PURPOSE OF THE TREES THERE? TO BEGIN WITH? THE INTENT OF THE, THE BUFFER TREE LINE, WHICH IS REQUIRED IN OUR CODE, IS TO PROVIDE VISUAL SCREENING A ACROSS PROPERTIES.
UM, SPECIFICALLY IN THIS INSTANCE, WE WANNA ENSURE THAT IT NOT ONLY PROVIDES VISUAL BUFFER, BUT ALSO HELPS SOME OF THE NOISE AND PRIVACY WHEN YOU'RE TALKING ABOUT A NON-RESIDENTIAL USE NEXT TO A RESIDENTIAL USE.
SO SCREENING THE, THE POWER FACILITIES WAS, IS NOT A PRIMARY PURPOSE, IT IS NOT A INTENT THAT IS DESCRIBED IN OUR, IN OUR CODE TO, TO SCREEN UTILITIES.
JUST WANTED TO KIND OF LOOK AT THE PRIORITY HERE.
THE PRIORITY IS NOT TO BREAK THE WATER LINES OR NOT TO, THERE'S NO, THERE'S NO OVERHEAD EASEMENTS THERE THAT'S, UH, RELEVANT.
BUT YOU DON'T WANNA DISTURB OR CAUSE FAILURE OF THE INFRASTRUCTURE, RIGHT? MM-HMM,
AND THEN YOU DO WANT TO, UH, UP HERE, UH, PULL OUR CODE, WHICH IS THE, THE SCREENING BETWEEN THE TWO PROPERTIES AND THE, UH, THE, THE POWER LINES.
THAT'S, THAT'S A LUXURY TO, TO BE ABLE TO DO THAT.
I DON'T WANT THE NEIGHBOR TO HAVE THAT, YOU KNOW, VISUAL, BUT IT'S, UH, IF YOU HAVE TO PRIORITIZE THINGS, I, I GUESS THAT'S SOMETIMES THE DECISIONS YOU HAVE TO MAKE.
AND, UM, I WOULD BE MORE IN FAVOR OF KEEPING, UH, AS MANY TREES AS WE COULD, UH, GOING, GOING FORWARD.
I THINK THAT'S ALL THE QUESTIONS I HAVE.
I I, I, IT'S UNFORTUNATE, UH, BUT THAT'S THE WAY THAT IT WAS ALL DESIGNED AND THAT'S THE, I GUESS WE COULD MOVE THE WATERLINE, BUT THAT'S, UH, KIND OF AN EXPENSE THAT NOBODY WANTS TO DO, I'M SURE.
NO, I'M SURE NOBODY'S PING UP THAT, SO THAT'S NOT AN OPTION.
IT'S AN OPPORTUNITY FOR FOLKS IN THE PUBLIC TO ADDRESS THE COUNCIL ON THIS PARTICULAR ITEM.
UM, THE APPLICANT DOES HAVE A BRIEF PRESENTATION THAT THEY WOULD LIKE TO SHARE.
I WOULD, I WOULD VERY MUCH WELCOME THAT.
STANDBY ON THE, UH, PUBLIC HEARING, MAYOR ARSON AND COUNCIL MEMBERS, THANKS FOR LETTING US PRESENT TONIGHT.
I'M HEAD OF SCHOOL AT GREENHILL SCHOOL.
UM, REALLY ENJOYING LEARNING ALL ABOUT TREES WITH ALL OF YOU TOGETHER.
UH, HERE TONIGHT WE HAVE A FULL TEAM TONIGHT, INCLUDING REPRESENTATIVES FROM PERKINS AND WILL OUR ARCHITECTS AND ENGINEERS, ECHELON LEADERSHIP, OUR PROJECT MANAGERS, AND JACKSON WALKER, OUR LAND USE COUNCIL.
I'M VERY EXCITED TO, TO BE BEFORE YOU TONIGHT TO SHARE OUR PLANS FOR OUR ATHLETIC PERFORMANCE CENTER.
UM, WE HAD A FULL PRESENTATION ABOUT THE TREE MITIGATION PLAN, BUT LESLIE AS ALWAYS HAS DONE SUCH A TREMENDOUS JOB PRESENTING IT THAT, UH, MOST OF MY PRESENTATION TONIGHT WILL BE REDUNDANT.
BUT, UM, I DO WANNA SAY, UM, AND I'M HAPPY TO ANSWER ANY QUESTIONS THAT YOU HAVE FROM THE GREENHILL SIDE AND WE REMAIN OPEN TO REALLY ANY PLAN THAT, UM, UM, MEETS THE ORDINANCE AND, UH, CHECKS THAT BOX FOR ADDISON AND ALSO, UM, MEETS OUR, OUR NEIGHBOR'S NEEDS AS WELL.
SO, UM, WE'RE OPEN TO WHATEVER GUIDANCE, UH, UH, STAFF CAN PROVIDE, UH, SO THAT WE CAN MOVE FORWARD AND, UM, I'M GRATEFUL FOR THEIR WORK AND THEIR HELP AND GETTING US TO THIS POINT.
UM, BUT ALSO I DID WANNA AND WANNA PAUSE HERE FOR JUST A SECOND AND, AND ANSWER ANY OTHER QUESTIONS THAT YOU HAVE FROM THE GREENHILL SIDE OF THINGS, IF I CAN.
ANYBODY HAVE QUESTIONS FOR THE APPLICANT? VERY GOOD.
OKAY, SO JUST FINALLY I WANNA SAY, UM, WE'RE SUPER EXCITED ABOUT, UM, THIS NEW ATHLETIC PERFORMANCE CENTER.
IT'S, UH, GONNA PUT A CHARGE INTO OUR ATHLETIC PROGRAM.
UM, IT'S A REALLY IMPORTANT ATHLETIC PROGRAM'S, A REALLY IMPORTANT PART OF ANY GOOD SCHOOL.
IT'S CERTAINLY AN IMPORTANT PART OF GREENHILL AND, UH, IS THE FRONT DOOR FOR MANY VISITORS TO OUR SCHOOL.
UM, AND BRINGS A LOT OF FOLKS TO ADDISON AS WELL.
AND SO WE FEEL LIKE, UH, AN INVESTMENT IN THIS SENSE IN GREENHILL IS ALSO AN INVESTMENT IN ADDISON.
AND WE ARE A VERY PROUD RESIDENT OF ADDISON AND, AND WANT TO DO WHAT WE CAN TO, UH, UM, TO CONTINUE TO BE A GOOD RESIDENT.
SO WE'RE HOPEFUL THAT, UM, UH, AT THE END OF THIS, YOU, UM, YOU CAN, UH, APPROVE, UM, OUR PROPOSAL AND, AND, AND ASK FOR APPROVAL OF OUR REQUEST.
AND NO, NO QUESTIONS FOR THE APPLICANT.
NOW WE'RE READY ALL, AS I SAID, THIS IS A PUBLIC HEARING AND FOR ANY, ANY FOLKS TO ADDRESS THE, THE COUNSEL ON THIS PARTICULAR ITEM.
AND I DON'T HAVE ANY APPEARANCE CARDS.
AND SO IF YOU WOULD LIKE TO SPEAK TO ADDRESS THE COUNSEL, PLEASE COME FORWARD AT THIS TIME.
AND IF YOU WOULD GIVE US YOUR NAME AND ADDRESS FOR THE RECORD AND HIT THE LITTLE BUTTON THERE TO TURN ON THAT MICROPHONE.
AND YOU ALSO GOT MY WRITTEN SUBMISSION.
I WAS THE HOUSE WITH THE POLE THAT IN THE MIDDLE OF THE PROPERTY LINEUP WAS REMOVED.
WHEN THAT POLE WAS PLACED, THERE WAS ACTUALLY A TREE THERE AND THAT TREE WAS REMOVED TO PLACE A POLE.
SO AFTER THAT THERE WAS ONLY ONE TREE BEHIND
[02:00:01]
MY HOUSE AND THE INITIAL PLAN THAT I WAS SHOWN YESTERDAY HAD THAT OTHER TREE BEING REMOVED.SO I WOULD'VE LOST TWO TREES AND THERE WAS NO INTENT TO PLANT ANOTHER TREE BEHIND MY HOUSE.
THERE WAS GOING TO BE ONE CLOSER TO, UM, ONE ON MY NEIGHBOR'S SIDE CLOSE TO THE BOUNDARY LINE.
UM, THOSE TREES NOT ONLY PROVIDE SCREENING FOR ELECTRICAL UTILITIES, WHICH SOME, EVEN THOUGH, YOU KNOW, I DON'T KNOW HOW YOU KNOW, THE 10 IN 10, 40 YEARS AGO.
UM, BUT THEY DO PROVIDE SCREENING FOR THE ELECTRIC UTILITIES AND ALSO A BUFFER ZONE WITH THE FACILITY AND THE NEW SCIENCE FACILITY, THE TOP WINDOWS.
THEY ACTUALLY, MY HOUSE AND MY NEIGHBOR'S HOUSE IS KIND OF PARALLEL TO THAT.
I DON'T WALK AROUND MY HOUSE LIKE I NORMALLY WOULD
THE HOUSE IS FURTHER DOWN CLOSE TO, UM, GOING UM, EAST TOWARDS MIDWAY.
DO NOT, ARE NOT FACING THE SCIENCE CENTER WITH THE WINDOWS FACING THERE.
SO OF THE TWO PLANS I WAS TOLD, UH, BY GREENHILL TODAY THAT THEY'RE PROPOSED ANOTHER PLAN WHERE YOU KEEP THE TREES AND I ACTUALLY SUPPORT THAT PLAN WHERE YOU KEEP THE TREES THAT ARE CURRENTLY THERE AND PLANT THE LIVE OAKS.
GIVE THEM SOME TIME TO GROW AND, UH, SPREAD WHILE LEAVING SOME OF THE REMAINING COVERAGE FOR THE HACKBERRY TREES, WHICH ARE NOT IN BAD CONDITION.
UM, I THINK IT'S VERY, VERY IMPORTANT THAT WE CONTINUE TO HAVE THAT COVERAGE IN THE INTERIM.
IS THERE ANYBODY ELSE? ALRIGHT.
WELL, SEEING NONE I WILL CLOSE THE PUBLIC HEARING AND ENTERTAIN A MOTION.
I WILL MAKE A MOTION TO APPROVE SUBJECT TO THE CONDITIONS LISTED AND, UM, THAT CONDITION WOULD BE SATISFIED BY USING OPTION ONE THAT WE WERE SHOWN TONIGHT.
AND OPTION ONE IS THE ONE THAT RETAINS THE, THE, THE, THE MOST TREES AT THIS TIME.
AND YEAH, SAVING 35 TREES AND IT WOULD ADD SOME ADDITIONAL SCREENING UNTIL THOSE NEWER TREES GROW AND MATURE.
THANK YOU CHRIS, THAT'S YOUR MOTION.
IS THERE A SECOND? I'LL SECOND.
ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.
ANY OPPOSED? ALRIGHT, THAT ITEM IS APPROVED.
[a. Present, discuss, and consider action on a request for a Meritorious Exception to Chapter 62 of the Code of Ordinances for Chick-Fil-A, located at 3790 Belt Line Road, in order to allow two attached wall signs to exceed the maximum effective area on the north and south facades within the Addison Town Center Special District. (Case MR2024-07/3790 Belt Line Road - Chick-Fil-A).]
ITEM NUMBER SIX, A PRESENT, DISCUSS AND CONSIDER ACTION ON A REQUEST FOR A MERITORIOUS EXCEPTION TO CHAPTER 62 OF THE CODE OF ORDINANCES FOR CHICK-FIL-A LOCATED AT 37 90 BELTLINE ROAD IN ORDER TO ALLOW TWO ATTACHED WALL SIGNS TO EXCEED THE MAXIMUM EFFECTIVE AREA ON THE NORTH AND A SOUTH, NORTH AND SOUTH FACADES WITHIN THE ADDISON TOWN CENTER SPECIAL DISTRICT CASE MR 2024 DASH SEVEN SLASH 37 90 BELTLINE ROAD, CHICK-FIL-A LESLIE LESLIE KNIFE, DIRECTOR OF DEVELOPMENT NEIGHBORHOOD SERVICES.UM, THIS REQUEST IS A MERITORIOUS EXCEPTION SPECIFIC TO, UH, TWO PROPOSED ATTACHED WALL SIGNS AT A NEW CHICK-FIL-A, WHICH IS CURRENTLY UNDER CONSTRUCTION AT 37 90 BELTLINE ROAD.
UM, SO CHICK-FIL-A, UM, THEY WOULD LIKE TO ADD, UM, WALL SIGNS ON THE NORTH AND SOUTH SIDE OF THEIR BUILDING.
SO THE SIDE THAT FACES DIRECTLY ONTO BELTLINE ROAD, AND THEN THE SIDE THAT FACES, UM, TOWARDS THE ADDISON TOWN CENTER, WHICH CURRENTLY HAS, UM, UM, TARGET AND AND KROGER IN IT.
HOWEVER, UM, THESE PARTICULAR SIGNS, UM, EXCEED THE MAXIMUM AREA ALLOWED.
SO WHAT IS CURRENTLY ALLOWED, UM, IS 31 A MAXIMUM OF 31 SQUARE FEET, AND THE PROPOSED SIGN IS 59 SQUARE FEET.
THE APPLICANT PROVIDED JUSTIFICATION FOR THIS MERITORIOUS EXCEPTION, UM, WHICH WOULD ENSURE THE PUBLIC SAFETY DUE TO HIGH VOLUME OF TRAFFIC ON BELTLINE ROAD AND EASE NAVIGATION FOR CUSTOMERS AS WELL AS MAINTAINING CONSISTENCY WITH THEIR BRAND.
UH, FOR CHICK-FIL-A THE STAFF DID, UH, REVIEW THIS PROPOSAL BASED UPON THE CRITERIA THAT'S OUTLINED IN THE SIGN ORDINANCE, WHICH, UM, STIPULATES THAT, UH, WE STAFF MUST FIND, OR EXCUSE ME, THE COUNCIL MUST, UH, FIND AND CONSIDER, UM, WHETHER THEY'RE EXCEPTIONAL, EXCEPTIONAL CIRCUMSTANCES TO THE SITE OR SURROUNDINGS, OR THERE EXISTS SOME SORT OF UN UNNECESSARY HARDSHIP WHICH WOULD, UM, CONSTITUTE ALLOWING THEM FOR, UM, ADDITIONAL ALLOWANCES WITHIN THE SIGN CODE.
UM, THIS PARTICULAR SIGN ORDINANCE, WHICH I APOLOGIZE I HAVEN'T MENTIONED YET, DOES NOT NECESSARILY FALL WITHIN OUR BASE CODE 'CAUSE IT IS WITHIN A SPECIAL SIGN DISTRICT, UM, WHICH ACTUALLY HAS ADDITIONAL ALLOWANCES.
SO IT'S IN THE ADDISON TOWN CENTER SPECIAL DISTRICT.
UM, SO STAFF DID REVIEW THE SIGN BASED UPON THE SPECIAL
[02:05:01]
DISTRICT, UM, AND WE FOUND THAT THE ADDISON TOWN CENTER DISTRICT REGULATIONS FOR ATTACHED WALL SIGNS ARE ACTUALLY LESS RESTRICTIVE THAN OUR BASE CODE.SO THEY'RE ACTUALLY RIGHT NOW ALLOWED GREATER THAN WHAT THEY, WHAT A TRADITIONAL BUSINESS WOULD BE OUTSIDE OF THAT SPECIAL DISTRICT.
ADDITIONALLY, TO PROVIDE ADDITIONAL VISIBILITY, UM, COUNCIL DID APPROVE A MERITORIOUS EXCEPTION EARLIER THIS YEAR FOR A MONUMENT SIGN AT THIS PARTICULAR SITE.
SO THIS IS THE, UM, APPROVED MONUMENT SIGN, WHICH WAS APPROVED MAY 28TH, 2024.
UM, SO A, A MONUMENT DETACHED MONUMENT SIGN IS NOT CURRENTLY ALLOWED WITHIN THE SPECIAL DISTRICT, BUT TO ENCOURAGE COMPATIBILITY WITH SOME OF THE OTHER BUSINESSES IN THE AREA SUCH AS MCDONALD'S ACROSS THE STREET.
UM, COUNSEL DID, UM, CHOOSE TO APPROVE THIS MERITORIOUS EXCEPTION IN ADDITION TO THAT, UM, BASED UPON THE ALLOWANCES.
SO ON THE FAR LEFT, WHAT IS CURRENTLY ALLOWED WITHIN OUR BASE CODE WOULD BE A MAXIMUM LOGO LETTER HEIGHT OF APPROXIMATELY 20 INCHES.
SO THE FAR LEFT IS WHAT YOU SEE WOULD BE ALLOWED WITHIN OUR BASE CODE.
THE MIDDLE IS WHAT IS ALLOWED.
THEY COULD BE, UH, ALLOWED TO DO BY RIGHT WITHIN THE ADDISON TOWN CENTER SPECIAL DISTRICT, WHICH YOU SEE IS SUBSTANTIALLY LARGER THAN WHAT IS TYPICALLY ALLOWED.
AND THEN ON THE FAR RIGHT YOU SEE WHAT IS PROPOSED, UM, UNDER THIS MERITORIOUS EXCEPTION REQUEST.
UM, STAFF DOES FEEL LIKE THE CRITERIA HAS NOT BEEN MET FOR THIS PROPOSAL.
UM, AND IT WOULD BE UNCHARACTERISTICALLY LARGE BASED UPON WHAT WE SEE AT OTHER BUSINESSES.
AND WITH THAT STAFF RECOMMENDS DENIAL.
SO QUESTION WITH THIS REQUEST.
HAS THERE BEEN ANY OTHER APPLICANTS IN THE PAST FIVE TO 10 YEARS THAT HAVE REQUESTED SAME SIMILAR SIGNAGE REQUIREMENTS OR REQUESTS? I WOULD SAY NOT TO THIS SCALE.
SO WE HAVE, I WOULD SAY IT'S NOT UNCOMMON THAT WE SEE, UM, BUSINESSES THAT ARE WITHIN OUR BASE CODE DISTRICT, WHICH YOU SEE ON THE FAR LEFT IN THIS IMAGE THAT WANT A LITTLE BIT LARGER.
SO MAYBE INSTEAD OF 20 INCHES IN TERMS OF THE MAXIMUM LETTER LOGO HEIGHT, THEY WOULD LIKE TO GO UP TO, TO TWO AND A HALF FEET.
AND I, WE DO CONSIDER THOSE ON A CASE BY CASE BASIS VIA THE, THE MERITORIOUS EXCEPTION PROCESS.
AND WE LOOK AT THINGS LIKE COMPATIBILITY WITH SURROUNDING BUSINESSES OR BUS, UM, UH, PROPERTIES AS WELL AS GENERAL SCALE TO THE BUILDING.
THE ONE THING I WILL ADD IS THAT OUR BASE CODE IS, UM, DESIGNED IN A WAY THAT THERE'S THE MAXIMUM LETTER LOGO HEIGHT IS BASED UPON THE HEIGHT IT IS LOCATED ON THE BUILDING.
AND THEN THE AREA IS ALSO BASED UPON THE SIZE OF THE FRONTAGE OR THE, THE FACADE, EXCUSE ME, THE FACADE LENGTH.
THE INTENT OF THAT IS THAT THE PROPOSED SIGN WOULD BE, UM, NOT NECESSARILY COMPATIBLE, BUT UM, IT WOULDN'T BE OVERSIZED OR UNDERSIZED THAT THAT'S THE INTENT OF THE CODE.
UM, SO WITH THIS PROPOSAL, WE FEEL LIKE THE ADDISON TOWN CENTER DISTRICT ALLOWANCES, WHICH YOU SEE IN THE MIDDLE HERE, IS PROBABLY MORE APPROPRIATE THAN THE BASE CODE.
HOWEVER, WHAT IS WHAT IS PROPOSED IS IN STAFF'S OPINION EXCESSIVE.
SO THAT'S, THAT'S WHAT I'M GETTING AT.
IT'S, IT'S NOT QUITE IN PROPORTION TO THE BUILDING AND, AND THEIR CURRENT BUILDING ACROSS THE STREET, THEY NEVER REQUESTED A MERITORIOUS EXEMPTION TO DO THE SIMILAR THING ON THEIR CURRENT BUILDING YEARS AGO, DID THEY? THAT THAT IS MY UNDERSTANDING.
I DO NOT BELIEVE THAT THEY HAVE ANY MERITORIOUS EXCEPTIONS GRANTED ON THEIR EXISTING LOCATION, WHICH IS ON THE NORTH SIDE OF BELTLINE.
THANK YOU VERY MUCH FOR THE DETAILS.
SO A COUPLE QUESTIONS, LESLIE.
SO IF THIS IS DENIED, UM, WOULD THEY COME, WOULD THEY WOULD HAVE AN OPTION TO COME BACK WITH THE SIGN WITHIN THE, THE CODE OR JUST ADHERE TO THE CODE AND JUST DO THE PERMIT AND PUT THE SIGN UP? YEAH, SO THEY COULD, SO THE, UM, THE MIDDLE OPTION OR ANYTHING SMALLER OKAY.
JUST WITH THE ASSIGNED PERMIT.
UM, AND THEY COULD USUALLY GET THAT WITHIN A COUPLE DAYS.
UM, THEY COULD BRING BACK A ALTERNATIVE PROPOSAL AS WELL IF THEY WANTED TO.
UM, WE'VE, WE'VE WORKED WITH THEM FOR QUITE SOME TIME AND THEY'RE PRETTY CONSISTENT WITH, UH, WHAT THEY HAVE PROPOSED.
I'LL OH, IF YOU DON'T ASK, YOU DON'T GET TOLD NO.
UH, AND OUR CHOICES HERE ARE APPROVE OR DENY, IT'S NOT GIVE SUGGESTIONS.
UM, I BELIEVE THAT THE COUNSEL
[02:10:01]
HAS THE AUTHORITY TO POSTPONE, UM, THIS ITEM I.SO, UH, ALSO, UM, IT IS, UM, ASKING FOR FOUR SIGNS, IF THERE, EXCUSE ME.
IT'S ASKING FOR TWO SIGNS ON THE, I APOLOGIZE.
IT'S, UH, THE SIGNS YOU SEE ON THE LEFT FACADE.
SO C3, WHICH IS ON THE NORTH AND SOUTH FACADES, WHICH ARE CIRCLED, THE OTHER TWO SIGNS THAT THEY'RE MENTION THAT THEY'RE ON THIS SITE PLAN HERE, THOSE ARE PERMITTED BY RIGHT.
THEY'VE MET THE SIGN REQUIREMENTS FOR THIS.
OKAY, SO THEY CAN HAVE FOUR SIGNS ON THE BUILDING IN THAT DISTRICT, CORRECT? YEAH.
SO GENERALLY THEY CAN HAVE, UM, IN ALL OF ALL OF OUR SIGN CODES, THEY CAN HAVE ONE SIGN PER FACADE.
THIS PARTICULAR DISTRICT, THE ADDISON TOWN CENTER SPECIAL DISTRICT, ACTUALLY ALLOWS MULTIPLE SIGNS IF YOU HAVE GREATER FRONTAGE.
UM, THE INTENT OF THAT IS IF YOU HAVE MAYBE A, LIKE KROGER IS A GREAT EXAMPLE.
THEY HAVE A VERY LONG FRONTAGE, SO THEY HAVE MULTIPLE SIGNS.
THEY HAVE THEIR, THEIR PRIMARY BUSINESS SIGN, I BELIEVE THEY HAVE A PHARMACY SIGN AS WELL.
UM, SO THAT'S KIND OF THE, THE INTENT OF THE DISTRICT IS MORE TAILORED TO A LARGER SHOPPING CENTER WITH POTENTIALLY LARGER BUSINESSES, BUT ALSO TO CREATE A COHESIVE CENTER.
THANK YOU FOR YOUR PRESENTATION HERE,
UM, YEAH, LESLIE, ON ONE OF THE APPLICANT JUSTIFICATIONS, IT'S ENSURE PUBLIC SAFETY ON HIGH TRAFFIC ROAD TO FACILITATE THE EASE OF NAVIGATION FOR CUSTOMERS.
AND CAN YOU, DID, DO YOU HAVE ANY, CAN YOU EXPAND ON, ON THAT THOUGHT? WHAT THEY WERE, WHAT THEY WERE, MEANING, WHAT THEY WERE TRYING TO GET AT? YEAH, I THINK THEIR INTENT WAS THAT BELTLINE ROAD IS A, UM, A HIGHER VOLUME ROADWAY AND THEY WANTED TO ENSURE THAT CUSTOMERS COULD SEE THEM.
AND CAN YOU GO BACK TO THAT MONUMENT, OH, SORRY, SLIDE AND HELP ME, HOW TALL IS THAT THING? AND WIDE, UH, THAT MONUMENT SIGN IS SIX FEET TALL.
SO THE ACTUAL, UM, THE BASE IS ABOUT A FOOT AND A HALF A MASONRY BASE.
AND THEN THE SIGN ITSELF, UM, IS ALMOST FIVE FEET AND IT'S FOUR FEET WIDE.
SO, YEAH, IN MY MIND I'M THINKING THAT'S, THAT'S TO ENSURE PUBLIC SAFETY SO PEOPLE CAN EASILY SEE IT AS THEY'RE TRAVERSING DOWN DOWN BELTLINE.
AND THE OTHER, THE OTHER THING I'M KIND OF CURIOUS ABOUT IS, UM, UM, WHEN THEY BRING THESE SIGNAGE PACKAGES, IS IT TYPICAL THAT THEY WOULD BRING THE MONUMENT, UH, SIGNAGE PACKAGE A COUPLE MONTHS PRIOR TO THIS SIGNAGE PACKAGE? ARE WE GONNA SEE MORE SIGNAGE PACKAGES, UM, DIFFERENT, I MEAN DIFFERENT SIGNAGE OR DO YOU HAVE ANY, DO YOU HAVE ANY IDEA OF, OF WHAT WE MIGHT GET, UM, FROM YOUR CONVERSATIONS WITH HIM? YEAH, SO I GUESS AT THIS TIME I WOULD SAY, UM, POSSIBLY NO, I WOULDN'T EXPECT IT.
UM, BUT AS, AS, UM, COUNCIL MEMBER GARDNER MENTIONED, IF THIS IS REQUEST IS DENIED, THEY COULD, YOU KNOW, MAYBE GO BACK TO THE DRAWING BOARD AND, AND MAYBE PROPOSE SOMETHING ALTERNATIVE.
UM, SO THAT DOES NOT NECESSARILY PRECLUDE THEM FROM COMING BACK FROM ANOTHER MERITORY EXCEPTION, IF THAT'S THE PATH THAT THEY CHOOSE TO TAKE.
UM, I THINK FOR, I, I GUESS I, I CAN'T, I DON'T WANNA SPEAK FOR, UM, CHICK-FIL-A OBVIOUSLY IN, IN THEIR DESIGN TEAM.
I THINK IT WAS VERY OBVIOUS EARLY ON IN THE DESIGN PROCESS THAT A, A DETACHED SIGN WAS NOT ALLOWED AND THEY HAD, AND SO THAT WAS FRONT OF MIND THAT THEY WERE, WERE GOING TO HAVE TO, TO DO THAT.
AND THEY WERE, IT'S UNDER CONSTRUCTION NOW, SO THEY WANTED TO MAKE SURE TO GO GO THROUGH THAT PROCESS SO THAT THEY COULD, YOU KNOW, PUT THE UNDERGROUND ELECTRICAL AND SOME OF THE OTHER INFRASTRUCTURE IN PLACE DURING CONSTRUCTION, WHEREAS THEY'RE NOW GETTING TO THE STAGE WHERE THEY'RE FABRICATING THE WALL SIGNS.
SO I DON'T, UM, I GUESS I DON'T BELIEVE IT WAS DONE MALICIOUSLY TO KIND OF BREAK IT IN SEGMENTS.
I THINK IT WAS JUST A PART OF THE, THEIR CONSTRUCTION PROCESS.
'CAUSE THEY'VE BEEN MOVING VERY FAST.
AND WHEN YOU SAY DETACHED SIGN, IS THAT THE SAME AS THE MONUMENT SIGN THAT WE'RE LOOKING AT? CORRECT.
HOWARD, I DON'T KNOW WHICH SLIDE IT IS, BUT IT'S THE ONE THAT HAS THE FRONT OF THE BUILDING AND THE BACK OF THE BUILDING.
THAT ONE, THE SIGN THAT'S IN THE FRONT AND THE BACK ON THOSE TWO DRAWINGS, THOSE RENDITIONS, IS THAT THE SIZE PROPORTIONAL TO THE BUILDING? IS, IS THAT THE SIZE THEY'RE ASKING FOR? YES, IT IS TO SCALE.
IS THERE A DRAWING OF THIS, THE BUILDING WITH THE SIGN THAT'S PERMITTED TO SCALE SO WE CAN SEE? 'CAUSE I DON'T THINK THAT LOOKS BAD.
I DON'T THINK IT LOOKS TOO BIG FOR THE BUILDING TO, TO ME, I'M JUST WONDERING HOW THE OTHER, BECAUSE WHEN YOU SHOW THE THREE SIGNS WITHOUT THE BUILDING, IT'S KIND OF HARD TO TELL IF THEY'RE GONNA LOOK DWARFED.
[02:15:01]
I MEAN, I, I DON'T FIND THOSE OFFENSIVE.I WE DO NOT HAVE A, A COMPARISON SUPERIMPOSED ON THE, ON THE FACADE.
IS IT 50% SMALLER? SO THIS, THIS PARTICULAR SIGN THAT YOU SEE ON THESE FACADES IS FIVE FEET IN HEIGHT.
UM, SO THE, THE SEA OF THE CHICK-FIL-A ON THE FAR LEFT, UM, IS FIVE FEET.
WHAT IS ALLOWED BY RIGHT IS THREE FEET TALL.
NANCY, JUST REAL QUICK, LESLIE, DO YOU RECALL, UM, DID THEY HAVE A MONUMENT SIGN ACROSS THE STREET IN THEIR CURRENT LOCATION? I DO NOT RECALL OFF THE TOP OF MY HEAD.
I WOULD SAY I BELIEVE THEY DO.
AND SO, JUST TO BE CLEAR, THE FORESIGHT THAT THE ONE SIGN ON EACH FACADE IS ALLOWED BY, RIGHT? SO THAT'S NOT A PROBLEM.
IT'S JUST ABOUT THE SIZE OF THESE TWO? THAT IS CORRECT.
THEY ARE SEEKING TO EXCEED THE MAXIMUM SIZE.
YEAH, I THINK, I THINK THAT, THAT, THAT BASE SIGN CODE SIZE REALLY SMALL.
SO THAT CERTAINLY WOULDN'T WORK.
SO I, I THINK, I THINK THAT THAT ONE IN THE MIDDLE, YOU KNOW, THE ADDISON TOWN CENTER, UH, DISTRICT, I THINK THAT SEEMS APPROPRIATE TO ME.
AND I DON'T THINK ANYBODY'S GONNA HAVE ANY TROUBLE IDENTIFYING CHICK-FIL-A, UM, BECAUSE YOU, YOU COULD JUST PUT THE C UP THERE AND EVERYBODY WOULD KNOW IT'S CHICK-FIL-A BECAUSE THAT'S, IT'S ONE OF THOSE RECOGNIZED, UH, LOGOS THAT PEOPLE DON'T HAVE ANY TROUBLE WITH.
AND, AND WITH THE MONUMENT SIGN, I THINK, I THINK IT'S VERY VISIBLE AND, UH, PLUS YOU'LL SEE ALL THE CARS IN THE, IN THE DOUBLE DRIVE THROUGH ANYWAY.
SO IT'LL BE, WE'LL HAVE NO PROBLEM FINDING IT.
I JUST HAD A LITTLE BIT OF EXTRA THOUGHT I WANTED TO SHARE.
AND IT'S ALONG THE LINES OF WHAT YOU'RE, WHAT YOU'RE SUGGESTING, UM, IN THIS PD WE'RE ALREADY LESS RESTRICTIVE.
UM, AND IF, IF WE ALLOW EXCEPTIONS, YOU KNOW, WE'RE GONNA HAVE A LOT LONGER COUNCIL MEETINGS 'CAUSE PEOPLE ARE GONNA LINE UP.
EVERYBODY WANTS A BIGGER LOGO.
UM, OR FOUR WORMS, RIGHT? PARDON ME? KINDA WORMS. WELL, YEAH, BIG ONE.
SO, UM, THAT'S, THAT'S ONE OF THE THINGS THAT CROSSED MY MIND WHEN I WAS GOING THROUGH THIS INFORMATION.
UM, WE WOULD, YOU KNOW, WE'VE GOT A LOT OF PEOPLE THAT WANT LARGER LOGOS, LARGER PEPPERS, LARGER, ALL KINDS OF ICONS.
UM, SO, UH, THAT'S, THAT'S MY FEAR WHEN I LOOKED AT THIS.
I AGREE WITH WHAT MARLIN JUST SAID FOR THE, UH, THE COMPLIANCE AND SETTING THE PRECEDENTS.
ANYTHING ELSE? IS THERE A MOTION? I MOVE.
SO THE MOTION IS FOR APPROVAL OF THE, OF THIS REQUEST.
IS THERE A SECOND HEARING NOTE? SECOND.
IS THERE ANOTHER MOTION? MAYOR, I'D LIKE A MOTION TO DECLINE.
THE, THE SIGN MOTION IS TO DENY THE REQUEST.
I'LL SECOND THAT AND A SECOND FROM MR. LISIO.
ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.
[b. Present, discuss and consider action on a Resolution approving the installation of three public art pieces donated by the Addison Arbor Foundation to be located in the public open space trail corridor dedicated to the Town with the AMLI Treehouse Development and providing for an effective date.]
ITEM SIX B, PRESENT, DISCUSS AND CONSIDER ACTION ON A RESOLUTION APPROVING THE INSTALLATION OF THREE PUBLIC ARC PIECES DONATED BY THE ADDISON ARBOR FOUNDATION TO BE LOCATED IN THE PUBLIC OPEN SPACE TRAIL CORRIDOR DEDICATED TO THE TOWN WITH THE AM TREE HOUSE DEVELOPMENT AND PROVIDING FOR AN EFFECTIVE DATE.GOOD EVENING, MAYOR AND COUNCIL.
JANA TIDWELL, DIRECTOR OF PARKS AND RECREATION.
I'M HERE THIS EVENING WITH REPRESENTATIVES FROM THE ADDISON ARBOR FOUNDATION.
THEY'RE BRINGING FORWARD FOR YOUR CONSIDERATION THE INSTALLATION OF THREE ART PIECES TO BE LOCATED WITHIN THE AMLI OPEN SPACE, THE AMLI TREE HOUSE, THE OPEN SPACE AREA THAT'S BEEN DEDICATED TO THE TOWN FOR, UH, PUBLIC ACCESS AND A TRAIL.
UM, I HAVE, I'M SORRY, I'M LOSING MY WORDS.
J IREG HERE WITH ME THAT IS GOING TO PRESENT THE SCULPTURES THAT THEY'VE BEEN WORKING ON.
I THINK IT'S IMPORTANT TO POINT OUT THAT THEY'VE BEEN WORKING WITH STAFF ON THE SELECTION THAT THEY'VE BEEN GOING THROUGH TO IDENTIFY THE THREE, UM, ART PIECES.
AND THEY ALSO HAVE ENGAGED AM E AS THE DEVELOPER WHO IS CONTRIBUTING FUNDS FOR THE INSTALLATION OF AN ART PIECES.
AND AM E ALSO HAS SHOWN THEIR SUPPORT FOR THE INSTALLATION OF THE THREE ART PIECES.
AND WITH THAT, I'LL TURN IT OVER TO DR.
GOOD EVENING, MAYOR AND COUNCIL.
I AM THE PRESIDENT OF THE AS AND ARMOR FOUNDATION.
BEFORE I START, UH, AND I CAN INTRODUCE, UH, WE HAVE THREE MEMBERS OF OUR BOARD DIRECTORS HERE.
WE HAVE BARBARA PAPPAS, WHO IS THE VICE PRESIDENT,
[02:20:01]
MARGIE GUNTHER AND JUDY BARRETT WHO ARE ON THE BOARD DIRECTORS.AND THANK YOU FOR COMING THIS EVENING.
UM, AND DO I HAVE A I'LL DO YOU HAD THE CLICK.
ALRIGHT, SO ON THE, OUR FIRST REQUEST IS FOR LOCATION NUMBER ONE, UM, WHICH SHOWS UP AS PUBLIC ARTS SITE ONE KINETIC ART PIECE.
IF YOU GO TO THE FIRST SLIDE OF THE ARTWORK, WHAT'S THE FIRST SLIDE? OH, IS THAT THE FIRST MM-HMM.
I WAS SHOWING SOMETHING DIFFERENT ON, ON MINE HERE.
UH, THE MATERIAL IS ALUMINUM AND IT HAS A SIZE RANGE OF 18 TO 22 FEET IN HEIGHT.
WE'VE BEEN IN CONSULTATION WITH THE, THE ARTISTS AND HE IS STILL FLESHING OUT THE HEIGHT OF IT WOULD MAKE IT JUST A LITTLE BIT TALLER AND A LITTLE BIT WIDER, UH, WITH THE, UH, KINETIC MOVEMENT OF THE FOUR MOONS.
THE PIECE IS ENTITLED FOUR MOONS RISING.
DO WE HAVE A PICTURE OF THE ARTWORK? MM-HMM.
AND SO THIS IS THE PIECE, AND IT IS KINETIC, WHICH MOVES IN THE WIND, AND IT IS REPRESENTED WITH FOUR MOONS AT THE VERY TOP.
AND CAN WE CLICK ON THE KINETIC ONE? YEAH, LET'S SEE.
I HAVE A LITTLE VIDEO THAT THE ARTIST CREATED SHOW PIECES IN MOVEMENT, AND IT DOES NOT COME WITH THE BIRD SOUND, UNFORTUNATELY,
UH, WE'VE BEEN WORKING WITH THE DEVELOPER WHO HAD EXPRESSED INTEREST IN HAVING A KINETIC R PIECE IN THE LOCATION.
UM, WE THINK IT'S WITHIN THE SCALE OF NOT ONLY THE, UM, FOR RENT UNITS, BUT ALSO THE FEE SIMPLE, UH, TOWN HOMES WILL BE OVER THERE.
AND THIS IS THE FIRST OF THE THREE, THE SECOND PIECE, UM, WHICH IS THE PIECE BY MICHAEL WARWICK.
AND THIS IS A PIECE ENTITLED THREE SONGS FOR A POET.
UM, AND IF WE CAN GET THE PICTURE UP ON THAT ONE.
IT IS, UM, A STAINLESS STEEL TREE AND IT ALSO HAS A BENCH, UH, WHICH WE ARE STILL IN DISCUSSIONS ABOUT WHERE ITS PLACEMENT WILL BE WITHIN THE, THE CIRCLE ON THE, UH, THE TRAIL SYSTEM.
UH, IT'S APPROXIMATELY 15 FEET TALL, UH, AND THE LEAVES ARE GOLD LEAFED.
AND THERE'S ALSO THREE BIRDS CORRECT ON IT.
THREE BIRDS, ONE ON THE BENCH, AND TWO OTHERS IN THE, IN THE TREE.
AND, UH, I DON'T BELIEVE THE BOOK IS GOLD LEAF, THOUGH.
THE BOOK IS GOLD LEAF AS WELL.
THE, THERE IS A BOOK THAT IS ON THE BENCH, UM, AND WE HAVE BEEN IN TOUCH WITH THE ARTISTS ABOUT HOW THE GOLD LEAFING IS APPLIED AND ITS DURABILITY, AND IT APPEARS THAT IT IS QUITE DURABLE, UH, AND WOULD LAST IN OUR, OUR WEATHER.
UH, WE DID GO OUT AND LOOK AT A SIMILAR TREE AS A FIELD TRIP OUT TO SOUTHLAKE.
AND THEY HAVE A SIMILAR TREE, NOT TO THIS EXTENT, BUT THEY DO HAVE A, A TREE THAT IS OFF OF SOUTHLAKE BOULEVARD BEHIND A SHOPPING CENTER THAT, UH, UH, HAS A, A CIRCLE AROUND FOR A DRIVEWAY, UH, AROUND IT.
AND SO WE CAN GET THE SIZE OF THE SCALE AND THE SCALE ALSO FITS WITHIN THE, THE TRAIL SYSTEM AND SITE NUMBER, ACTUALLY THREE.
SO IT SAYS PUBLIC ARTS SITE NUMBER TWO IS ACTUALLY SITE THREE.
UM, THERE IS A, UH, SITE, RIGHT, IT'S THE ENTRANCE OF THE DOG PARK.
AND THE DOG PARK IS BEING REBUILT, UH, AT THIS TIME.
AND THERE HAS BEEN A PUBLIC ARTS SITE THAT WAS PROPOSED BY, UH, AMIE, WHICH IS THE DEVELOPER, AND FOR A SITE FOR SOMETHING TO BE A MONUMENT INTO THE DOG PARK.
SO DALE ROGERS, UH, WHO IS A, AN ARKANSAS ARS HAS CREATED, UH, SOME DOGS WE THINK ARE JUST ABSOLUTELY AWESOME.
AND, UH, ONE OF OUR, UM, BOARD MEMBERS HAPPENED TO BE OUT AT COTTONWOOD
[02:25:01]
ART FESTIVAL AND ACTUALLY SAW THEM.AND SO HE CONTACTED, UH, BARBARA, WHO WAS ABLE TO GO OUT AND TAKE A LOOK, SEE AT IT AS WELL.
AND SO THESE WOULD BE REPRESENTATIVE OF DOGS, JUST GENERIC, GENERIC DOGS WHO WOULD BE KIND OF IN A PLAYFUL POSITION, UH, AT THE ENTRANCE.
THE SMALL DOG IS FOUR FEET HIGH, APPROXIMATELY, AND THE LARGE ONE IS APPROXIMATELY SIX FEET HIGH.
AND, UH, THAT'S MADE OUT OF CORTEN STEELS.
THERE'S VERY LITTLE, YOU KNOW, MAINTENANCE TO IT.
UM, AND THE HEAD POSITIONS AND THEIR PLACEMENT MIGHT VARY FROM THE PHOTO JUST SLIGHTLY.
UH, IT MIGHT BE HAD TO TURN ON THE SMALLER ONE, A LITTLE DIFFERENT DIRECTION.
SO THEY LOOK LIKE THEY'RE PLAYING MORE.
UM, BUT THAT WOULD BE SOMETHING THAT THE ARTISTS WOULD BE WORKING WITH TO CREATE.
BUT THAT'S ESSENTIALLY WHAT THE PIECE WOULD, WOULD LOOK LIKE.
AND WITH THAT, WE JUST WOULD LIKE TO PRESENT THAT TO, TO COUNCIL FOR APPROVAL.
ANY QUESTIONS FOR JAY OR FOR JANA? DR.
JAY ON THE, UH, ON THE THIRD INSTALLATION WITH THE DOGS, JUST OUTTA CURIOSITY, BEING FOUR AND SIX FEET TALL, IS THERE ANY LIABILITY BY THE TOWN OR OLEY IF PEOPLE WERE TO CLIMB ON TOP OF THERE AND TAKE SELFIES? YOU WANNA FIELD THAT ONE?
AND I THINK JUST THE NATURE OF THAT, PEOPLE ARE GONNA GET THEIR HANDS DIRTY AND REALIZE PRETTY QUICKLY THAT THEY SHOULDN'T CLIMB UP ON IT.
UM, BUT WE HAVE TALKED TO AMLI ABOUT SOME LANDSCAPE TREATMENTS THAT WE CAN PUT AROUND THE BASE OF THE DOG THAT WOULD ALSO DISCOURAGE PEOPLE WALKING UP TO THEM AND CLIMBING ON THEM.
SO, UM, WE WILL DO THE BEST THAT WE CAN TO LIMIT PEOPLE CLIMBING ON 'EM.
UM, I THINK THAT THE THINGS THAT WE'RE TALKING ABOUT WILL BE SUCCESSFUL.
DAN MARLIN? YES, THANK YOU, MAYOR.
UM, YEAH, I DON'T HAVE A QUESTION.
UH, THE ART IS, LOOKS OUTSTANDING.
IT'S GONNA LOOK GREAT AT THESE SITES.
AND I DO WANNA, UH, THANK THE WORK YOU ALL HAVE PUT IN ON THIS AND ALSO AM EMILY, UM, UH, LOVE THE, THE CONTRIBUTION OF $150,000 TO GET THIS DONE.
SO ROBERT, I HOPE YOU'LL SHARE THAT WITH YOUR TEAM.
CHRIS? YEAH, REALLY THE SAME THING.
I JUST WANTED TO SAY THANK YOU FOR ALL YOUR HARD WORK.
I THINK THESE ARE THREE GREAT PIECES THAT'LL MAKE OUR TOWN BETTER.
UM, I'M REALLY EXCITED WHAT, UH, AMELIA HAS PUT TOGETHER AS FAR AS THE TRAIL SYSTEM AND THE CONNECTIVITY.
UM, AND I THINK THESE PIECES WILL JUST MAKE IT BETTER.
SO THANKS FOR EVERYTHING YOU GUYS HAVE DONE.
UM, JUST WONDERING IF MAYBE WE CAN HAVE NAMING RIGHTS FOR THE DOGS.
I, I, I THOUGHT AT FIRST LOOKING THROUGH THEM, I KNEW WHICH ONE WAS MY FAVORITE, BUT NOW I'M CONFUSED AGAIN.
UH, I USE THAT PARK DAILY, SO REDING TRAIL DOG PARK.
SO THANK YOU FOR THE, THE ARC, THE WORK THAT YOU DO ON THAT.
AND TO AM EMILY FOR, UM, FUNDING.
THIS IS, DOES THE 150,000 COVER ALL THE EXPENSES TO PROCURE INSTALL? YES.
THANK YOU TO THE TEAM AT FOUNDATION AND PARKS.
UH, I HAVE A QUESTION FOR YOU ABOUT THE, UH, THE FOUR MOONS RISING.
UH, I LIKE THE KINETIC ONE BECAUSE IT MAKES ME THINK OF THE ONE ACROSS THE ROAD HERE AT, AT, UH, GALAXY.
HOW DOES THAT COMPARE TO WHAT THIS IS OVER HERE? I'M, I'M TRYING TO RECALL HOW TALL THAT IS.
THAT'S WHAT I WAS REMEMBERING.
THE, THE ONE ACROSS THE STREET IS ABOUT 13 FEET TALL.
I THINK WHAT'S GONNA BE VERY DIFFERENT ABOUT THE FOUR MOONS RISING THOUGH, IS IT'S ON A VERTICAL KIND OF ELEMENT THAT RAISES THE KINETIC PIECE UP OFF THE GROUND.
AND SO THAT HEIGHT IS GONNA KIND OF CHANGE AS THE SCULPTURE MOVES WITH THE WIND.
IT'LL, IT'LL KIND OF LOOK TALLER AND THEN SOMETIMES LONGER THE PIECE MOVES.
AND SO IS THAT PIECE ALREADY CREATED OR WAS THAT A SIMULATION? THAT WAS A SIMULATION I BELIEVE, OR THAT CREATED, UM, BECAUSE IT LOOKED LIKE IT WAS MOVING QUITE A BIT WITH NO WIND.
HE HAS DONE VARIATIONS OF GET, HE WAS TALKING ABOUT IT GONNA BE TALLER THAN
[02:30:05]
AND YOU FEEL LIKE IT'S GONNA BE STRONG ENOUGH TO STAND UP TO OUR SPRINGTIME WINDS AROUND HERE? WELL, UM, I WILL TELL YOU YES.UM, BUT THE ONE ACROSS THE STREET IS ACTUALLY BEING REPAIRED BECAUSE OF THE, THE WINDSTORM THAT WE HAD IN MAY
UM, BUT WHAT I WOULD POINT OUT IS WE ALSO HAD SOME BUTTERFLIES, UM, THAT SURVIVED THE WIND VERY WELL.
AND I THINK THE DIFFERENCE BETWEEN THE PIECE ACROSS THE STREET, WHICH IS KIND OF A LARGE CELL THAT'S VERY HEAVY MATERIAL, THAT'S BRONZE.
UM, AND THEN WHEN YOU LOOK AT THE BUTTERFLIES, THEY'RE A LOT LIGHTER AND THEY KIND OF MOVE A LITTLE MORE FREELY IN THE WIND.
THOSE TWO PIECES ARE MADE BY THE SAME ARTIST.
AND THE KINETIC PIECE ACROSS THE STREET WAS HIS FIRST KINE, OR ONE OF HIS FIRST KINETIC PIECES.
AND I THINK HE, HE FINE TUNED AND PROGRESSED, UM, IN HOW HE CREATED KINETIC PIECES.
UM, THE ARTIST THAT HAS PRESENTED THIS PIECE HAS SHOWN THEM EXAMPLES OF OTHER AREAS WHERE THAT PIECE HAS SURVIVED HIGHER WINDS, SIMILAR TO WHAT WE'VE SEEN WITHOUT ANY DAMAGE.
I DON'T ANTICIPATE THAT WE'RE GONNA SEE A PROBLEM, BUT THE REASON I TOLD YOU ABOUT THE STORY, ABOUT THE PIECE ACROSS THE STREET IS BECAUSE IT REALLY HASN'T BEEN A CHALLENGE FOR US TO FIND SOMEBODY THAT COULD GO IN AND CORRECT THE PROBLEM AND GET IT FIXED FOR US.
AND IT'S NOT A SIGNIFICANT COST.
SO IF SOMETHING DOES HAPPEN, WE CAN EASILY GET IT CORRECTED, BUT I DON'T ANTICIPATE IT.
WELL, I, I THINK THEY ALL LOOK REALLY GREAT, REALLY INTERESTING.
AND, UH, AND I JUST, I JUST LOVE IT.
UH, AND, UH, LOOKING FORWARD TO SEEING THEM HERE.
I'M ASSUMING THEY, WE WILL GET A MOTION FROM SOMEBODY.
SO AS WE'RE PROCURING THE ART, UH, ARE WE GETTING THE, UH, ARTIST, UM, DIALOGUE ABOUT IT FOR AUTOCAST? WE, WE WILL, YEAH.
SO ONE OF THE THINGS THAT WE DO AS THE ARTIST IS FABRICATING THE PIECE IS WE DO GIVE THEM A HEADS UP THAT, HEY, AT SOME POINT, UM, THE GENTLEMAN THAT PUTS TOGETHER THE AUTOCAST APP FOR US WILL REACH OUT TO YOU.
SO WE WANNA GIVE 'EM A LITTLE TIME FOR THEM TO THINK ABOUT WHAT THEY WANNA SAY.
UM, AND WE WANT ERIC, THE GENTLEMAN WITH AUTOCAST TO BE ABLE TO COORDINATE WITH THEM WHERE WE GET THAT RECORDED, YOU KNOW, I GUESS DESCRIPTION OF THE ART PIECE IN ABOUT THE SAME TIME THAT WE PUT THE ART PIECE IN.
SO THAT'S THE PROCESS THAT WE'VE BEEN WORKING ON WITH THE NEW INSTALLATIONS.
AND YOU SAW THAT ON MEDITATION BEAR, WHICH WENT PRETTY SMOOTHLY.
IS THERE A MOTION I'D LIKE TO MAKE A MOTION TO APPROVE THE SECOND PIECE OF THANK YOU ADDISON ARBOR FOUNDATION AND LEY FOR THE GREAT WORK AND OUR TEAM AT, UH, PARK AND REC SECOND.
I HEARD A SECOND SOMEWHERE, BUT I'M NOT SURE.
WHAT WAS THAT? MARLON? YES, SIR.
ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.
THANKS TO ALL INVOLVED ARBOR FOUNDATION PARKS MAYOR COUNCIL, AND FOR FUNDING US FUNDING THIS PROJECT.
[c. Present, discuss, and consider action on an Ordinance to amend the Town's annual budget for the fiscal year ending September 30, 2024.]
ITEM SIX C, PRESENT, DISCUSS AND CONSIDER ACTION ON AN ORDINANCE TO AMEND THE TOWN'S ANNUAL BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30TH, 2024.GOOD EVENING, MAYOR AND COUNCIL.
STEVEN GLICKMAN, CHIEF FINANCIAL OFFICER.
AND, UH, THIS EVENING FOR YOUR CONSIDERATION, WE HAVE THE, UH, FISCAL YEAR 2024 END OF YEAR BUDGET AMENDMENT.
UH, THIS IS THE SECOND BUDGET AMENDMENT, UH, THAT HAS BEEN PROPOSED FOR FISCAL YEAR 2024.
UH, SO JUST A, A BRIEF OVERVIEW OF WHAT OUR PROCESS IS.
UH, SO REGULAR BUDGET AMENDMENTS ARE AN ACCEPTED PRACTICE.
UH, IT MEANS THAT WE ARE ACTIVELY LOOKING AND MONITORING AND MANAGING OUR FISCAL AFFAIRS HELPS US, UH, MITIGATE ANY IMPACT OF CHANGES IN CIRCUMSTANCES AND ARE THEY'RE ALSO TRANSPARENT.
AND THEN THE TOWN'S, UH, BUDGET AMENDMENT POLICY.
UH, SO TRANSFERS IN BETWEEN, UH, INDIVIDUAL ACCOUNTS WITHIN A DEPARTMENT CAN BE, UH, APPROVED BY THE, UH, CHIEF FINANCIAL OFFICER.
UH, TRANSFERS BETWEEN DEPARTMENTS OF LESS THAN 5% OF THEIR TOTAL BUDGET, UH, CAN BE APPROVED BY THE CITY MANAGER.
AND THEN TRANSFERS BETWEEN FUNDS ARE MORE THAN 5%.
UH, CHANGE BETWEEN DEPARTMENTS, UH, MUST BE APPROVED BY THE CITY COUNCIL.
SO WE'VE GOT SEVERAL, UH, FUNDS THAT WERE AFFECTED, UH, BY THIS PROPOSED BUDGET AMENDMENT.
STARTING WITH THE GENERAL FUND.
UH, OVERALL, WE HAVE, UH, EXPENSES, UH, PROPOSED TO INCREASE IN COMBINED SERVICES FOR LEGAL SERVICES, THE POLICE DEPARTMENT, UH, ANIMAL CONTROL SERVICES, UH, THE STREETS DEPARTMENT, UH, SOME, UH, UH, STREET MAINTENANCE AND SIGNAL, UH, EXPENDITURES THERE.
AND THEN, UH, BACK IN NOVEMBER, UH, VOTERS STATEWIDE APPROVED, UH, SOME FUNDING FOR, UH, CITIES, UH, THROUGH, UM, 9 1 1 FEES, WHICH HAD NOT, UH, BEEN INCREASED IN, IN A VERY LONG TIME.
[02:35:01]
THAT WAS A, A ONE-TIME, UM, ALLOCATION TO THE TOWN OF $87,000.UM, THAT'S A PASS THROUGH TO INTECH, WHICH IS, UH, OUR EMERGENCY COMMUNICATIONS PROVIDER.
UM, SO YOU SEE THE EXPENSE ON ONE SIDE.
ON THE REVENUE SIDE, WE HAVE THAT $87,000, UH, THERE IN 9 1 1 FEES.
AND THEN THE OTHER EXPENDITURES THERE, UH, ARE OFFSET BY A PROPOSED INCREASE IN SALES TAX REVENUE OF $300,000.
UH, SO AN ADDITIONAL NOTE ON THE GENERAL FUND, AND WE'VE DONE THIS FOR THE, THE PAST SEVERAL FISCAL YEARS, IS THAT, UH, THIS END OF YEAR BUDGET AMENDMENT ALSO AUTHORIZES THE CITY MANAGER, UM, TO TRANSFER ANY, UM, UNENDED UH, UH, APPROPRIATIONS OR ANY EXCESS REVENUE, UH, FROM THIS FISCAL YEAR 2024 BUDGET TO THE SELF-FUNDED SPECIAL SPECIAL PROJECTS FUND, UH, WHICH IS GENERALLY WHERE THE TOWN IS BUDGETED, UH, ONE-TIME ITEMS, UH, THROUGH THE ANNUAL BUDGET PROCESS.
AND THIS IS HOW WE FUND THOSE.
UM, SO THIS AMOUNT, UH, OF THIS TRANSFER, WE'LL KNOW WHAT THE, WHAT THAT AMOUNT WILL BE IN, IN NOVEMBER AFTER WE'RE, UH, CLOSING THE BOOKS ON FISCAL YEAR 2024.
UH, AND IN THE BUDGET THAT THE COUNCIL ADOPTED AT THE LAST MEETING, UH, WE HAD AN ESTIMATE OF WHAT THAT AMOUNT WOULD BE AT $2 MILLION.
UM, SO WE STILL THINK THAT'S A GOOD ESTIMATE, UH, MAY EVEN BE SLIGHTLY MORE THAN THAT.
BUT, UM, AT ANY RATE, THIS AMENDMENT ALLOWS THE CITY MANAGER TO, UH, GO AHEAD AND TRANSFER THOSE FUNDS TO THIS, UH, SELF-FUNDED, UH, SPECIAL PROJECTS FUND.
UH, GOING INTO OUR INFRASTRUCTURE INVESTMENT FUND, UH, WE HAD SOME PRIOR YEAR ENCUMBRANCES RELATED TO A, UH, SIGNAL AND A DA PROJECT THAT WAS APPROVED IN THE FISCAL YEAR 2023 BUDGET.
THAT PROJECT HAS NOT BEEN, WAS NOT COMPLETED IN FISCAL YEAR 2023.
SO, UH, THOSE PROJECT FUNDS OF ALMOST $1.4 MILLION, UM, ARE BEING, UH, REQUESTED FOR, UH, FISCAL YEAR 24.
AND THEN, UM, IN THE BUDGET THAT COUNCIL ALSO JUST APPROVED, THERE WAS, UH, SOME RENOVATIONS TO THE CONFERENCE CENTER.
WE ANTICIPATE SOME EXPENDITURES OCCURRING IN FISCAL YEAR 2024.
UH, SO THERE'S AN APPROPRIATION REQUEST THERE FOR 500,000, UH, FOR, UH, THAT PROJECT.
SO A TOTAL OF JUST UNDER $1.9 MILLION IN THE INFRASTRUCTURE INVESTMENT FUND.
THEN WE HAVE OUR CAPITAL PROJECTS FUND, AND THERE WERE A COUPLE OF PRIOR YEAR ENCUMBRANCES RELATED TO PROJECTS, UH, THAT WERE APPROVED IN THE 2019 BOND PROGRAM FOR, FROM OUR 2021 GENERAL OBLIGATION BONDS OF ABOUT $157,000.
UM, AND THEN WE HAVE, UH, ANOTHER PROJECT THAT WAS APPROVED IN THE FISCAL YEAR 2025 BUDGET, WHICH WE ANTICIPATE SOME EXPENDITURE FOR FISCAL YEAR 2024.
AND THAT'S THE, UH, NEW FACILITY FOR THE, UH, JOINT, UH, COMMUNICA, UH, EMERGENCY COMMUNICATIONS FACILITY FOR, FOR, UH, NORTH TEXAS EMERGENCY COMMUNICATION CENTER, UH, AT $500,000.
AND THAT'S FUNDED BY THE 2024, UH, CERTIFICATES OF OBLIGATION THAT THE TOWN, UH, COUNCIL JUST APPROVED AT THE LAST COUNCIL MEETING.
UH, SO THE TOTAL OF THAT, UH, BUDGET AMENDMENT $656,000 $903.
THEN WE HAVE OUR SELF-FUNDED SPECIAL PROJECTS FUND.
UM, SO THERE'S SEVERAL EXPENSES HERE, UH, RELATED TO, UH, SOME, UH, EMERGENCY STORM DEBRIS CLEANUP FROM THE STORMS THAT HAPPENED EARLIER THIS FISCAL YEAR.
THERE WAS, UH, SOME FACILITY REPAIRS AT SEVERAL OF THE TOWN FACILITIES, UH, AT 126,000 IN TOTAL.
AND THAT CONSISTS OF, UH, REPAIRS AT THE FINANCE DEPARTMENT, THE, UH, SERVICE CENTER, UM, UH, UH, ONE OF OUR, UM, ELECTRICAL VAULTS OUTSIDE OF THE FINANCE DEPARTMENT THAT, THAT HANDLES SOME OF OUR PUMPS IN THAT, UH, THOSE KIND OF THINGS.
UH, THERE WAS A PUBLIC SAFETY STAFFING STUDY THAT WAS APPROVED BY COUNCIL EARLIER IN THE FISCAL YEAR AT $120,000.
UH, WE HAVE TREE MITIGATION, UH, OF $200,000, AND THAT'S OFFSET BY TREE MITIGATION REVENUE.
SO THOSE REVENUE REVENUES CAN ONLY BE USED BY, UH, FOR THAT PURPOSE.
UH, WE HAVE CHRISTMAS TREE LEASE AND LIGHTING, AND THAT WAS, UH, APPROVED ON YOUR CONSENT AGENDA THIS EVENING.
UH, WE HAVE, UH, TXDOT, UH, HIGHWAY SAFETY IMPROVEMENT PROGRAM.
UH, SO THE COUNCIL'S APPROVED SEVERAL OF THOSE, UM, ITEMS THIS FISCAL YEAR.
UH, THE TOWN'S, UH, PORTION OF THOSE, UH, PROJECTS IS $300,000.
UH, WE HAVE SOME PRIOR YEAR ENCUMBRANCES FOR THE UNIFIED, UH, DEVELOPMENT CODE OF $80,000.
UH, AND THEN THE BELTWAY BELTWAY DRIVE TRAIL, UM, CONSTRUCTION DOCUMENTS.
THIS WAS A PROJECT THAT WAS APPROVED, UH, IN FISCAL YEAR 2020 THREE'S BUDGET, UM, AT 223,000.
SO THE REMAINING AMOUNT ON THAT, UH, CONTRACT WAS ABOUT $160,000.
SO THAT, UH, IS, IS, UH, ROLLING OVER TO FISCAL YEAR 2024.
UH, SO IN TOTAL WE HAVE 1,000,221, UH, THOUSAND DOLLARS IN EXPENSES OFFSET BY $200,000 IN REVENUE.
[02:40:01]
OUR UTILITY FUNDS.SO, UH, THERE WAS A WATER AND WASTEWATER MASTER PLAN, UH, THAT WAS APPROVED BY THE CITY COUNCIL EARLIER IN THIS FISCAL YEAR, UH, AT TWO, $200,000.
AND THEN THE PROPOSED BUDGET AMENDMENT, UH, IS OFFSETTING THAT WITH, UH, AN INCREASED, UH, REVENUE OF WATER SALES OF $200,000.
THEN WE HAVE OUR CAPITAL EQUIPMENT REPLACEMENT FUND AND, UH, JUST VEHICLES IN GENERAL HAVE BEEN, UH, MORE DIFFICULT TO GET OR HAVE BEEN MORE EXPENSIVE, UH, TO GET, UH, AS WE'VE SEEN IN THE PAST FEW YEARS.
SO WE DO HAVE SOME, UH, ADDITIONAL POLICE VEHICLE UPFITTING CHARGES AND THEN, UH, THE PARTIAL COST OF AN AMBULANCE.
UH, SO IN TOTAL, UH, THOSE COME OUT TO JUST UNDER $171,000.
AND THEN WE HAVE OUR FACILITY MAINTENANCE FUND.
AND, UH, WE HAD SEVERAL EXPENSES, THE MAJORITY OF THOSE RELATED TO, UH, SOME REMEDIATION REPAIRS AT THE, UH, POLICE DEPARTMENT AND COURTS FACILITY, UM, CONFERENCE CENTER AND THEATER CENTER REPAIRS, AND THEN SOME IMPROVEMENTS TO THE SERVICE CENTER.
UH, AND IN TOTAL THOSE AMOUNT TO $350,000.
AND WHEN WE GET TO OUR GRAND TOTAL, SO OUR OPERATING MAIN GENERAL FUND, UH, REVENUES, UM, OF $387,000 OFFSET THE EXPENDITURES OF $387,000.
SO, UH, NO EFFECT ON THE FUND BALANCE.
THEN WE HAVE OUR INFRASTRUCTURE INVESTMENT FUND, UH, JUST UNDER $1.9 MILLION.
OUR CAPITAL PROJECTS FUND $657,000 APPROXIMATELY, UH, SELF-FUNDED SPECIAL PROJECTS FUND.
WE HAVE 1,221,000 OFFSET BY 200,000 IN REVENUE.
SO JUST OVER A MILLION, UH, DOLLAR IMPACT THERE.
UH, OUR UTILITY FUND $200,000 IN EXPEN EXPENSES OFFSET BY, UH, 200,000 IN REVENUE.
AND WE HAVE OUR CAPITAL EQUIPMENT REPLACEMENT FUND, UH, JUST UNDER $171,000.
AND OUR FACILITY MAINTENANCE FUND AT $350,000.
SO IN TOTAL, UH, EXPENDITURES, UH, $4,876,872, UH, SLIGHTLY OFFSET BY THE REVENUE OF $787,000.
SO A NET IMPACT THERE OF $4,089,872.
WITH THAT, I'LL BE HAPPY TO ANSWER ANY QUESTIONS YOU HAVE.
QUESTIONS? CHRIS, DID YOU HAVE ONE? YOUR LIGHT WAS ON ALREADY.
UH, SO HELP ME JUST UNDERSTAND THE, THE PROCESS.
SO THIS IS, UH, FOR THE 2324 BUDGET, RIGHT? MM-HMM,
THE, IS THIS SOMETHING THAT YOU DO EVERY YEAR WHERE YOU'RE, YOU'RE GONNA COME IN AND, AND WITH THE FUNDS WHERE THERE'S ADDITIONAL EXPENSES, YOU'RE GONNA ASK FOR, UH, THE AMENDMENT TO THE BUDGET TO BE APPROVED? YEAH, SO IT'S A COMBINATION OF A COUPLE OF THINGS.
SO, UM, SOME, YOU KNOW, SOME THINGS CIRCUMSTANCES CHANGE, BUT YEAH, WE GENERALLY DO TWO OF THESE A YEAR.
WE'LL DO ONE WE CALL THE MIDYEAR BUDGET AMENDMENT GENERALLY IN APRIL, AND THEN WE'LL DO ONE THE LAST MEETING OF, OF THE FISCAL YEAR TO KIND OF CLEAN EVERYTHING UP AND MAKE SURE THAT WE HAVE ENOUGH APPROPRIATION, UM, UM, FOR THE YEAR.
AND SEVERAL OF THESE THINGS ARE, YOU KNOW, IF IT'S AN OPERATING THING AND A DEPARTMENT SAYS, HEY, WE, YOU KNOW, THIS, THIS HAPPENED, THEN WE MAKE SURE THAT THEY'RE GONNA SPEND ALL OF THEIR EXISTING BUDGET BEFORE WE BRING IT FORWARD AS A BUDGET AMENDMENT.
SOME THINGS THAT ARE PROJECT RELATED, UH, THAT GOT APPROVED IN A PRIOR YEAR, UM, YOU KNOW, WE BRING THOSE AS PRIOR YEAR ENCUMBRANCES.
IT'S THINGS THAT, YOU KNOW, OBVIOUSLY WE DON'T STOP THE WORK, RIGHT? COUNCIL APPROVED THIS PROJECT IN, YOU KNOW, 2023.
WE DON'T JUST STOP AND, AND YOU KNOW, WAIT AND THAT KIND OF THING.
SO WE JUST BRING THOSE BACK AS, AS, YOU KNOW, A WAY TO CLEAN UP THE BUDGET AND MAKE SURE THAT IT'S MATCHING THE ACTUAL WORK THAT'S BEING DONE.
SO, UH, SO, BUT THE BUDGET THAT WE APPROVED, THE 20 24, 20 25 BUDGET, MM-HMM.
SOME OF THESE ESTIMATES WOULD'VE BEEN, I BELIEVE, UM, THAT WE HAD LIKE THE UTILITY FUND.
I THINK WE, THESE EX THAT THAT EXPENSE FOR, YOU KNOW, THE WATER AND WASTE WATER, WATER MASTER PLAN, UH, WERE IN THERE.
I KNOW THAT ON THE CAPITAL PROJECTS FUNDS THAT THESE, UH, THESE EXPENDITURES WERE IN THERE.
UM, SO TO ANSWER YOUR QUESTION, YES, FOR INSTANCE, THE, YOU KNOW, THE, THE TRANSFER FROM THE GENERAL FUND OF THE SELF-FUNDED SPECIAL PROJECTS FUND, WE HAVE, YOU KNOW, A $2 MILLION ESTIMATE IN THERE FOR THAT.
UM, SO TO ANSWER YOUR QUESTION, THE MAJORITY OF OF THOSE ARE INCLUDED IN THE BUDGET THAT YOU JUST ADOPTED.
AND THEN THIS IS MY LAST QUESTION.
THE, THE 4 MILLION, UM, WHICH IS REALLY THE NET, UH, IS IT SAFE TO SAY A MAJORITY THAT HAS ALREADY BEEN APPROVED BY COUNCIL, OR COUNCIL HAS SEEN THAT BEFORE? I MEAN, I KNOW THERE WERE SOME THINGS THAT, LIKE THE MILLION TWO, UM, IN THE SELF-FUNDED PROJECT.
[02:45:01]
I MEAN, A LOT OF THAT WAS CLEAN UP FROM THE STORM, BUT IT'S SAFE TO SAY THERE'S REALLY NO SURPRISES HERE.IS THAT RIGHT? HO? HOPEFULLY NOT.
SO FOR INSTANCE, IN THE INFRASTRUCTURE INVESTMENT FUND, UH, THAT, YOU KNOW, BASICALLY $1.4 MILLION OF THAT WAS THERE'S A CONTRACT THAT'S BEEN APPROVED BY COUNSEL THAT WAS APPROVED IN A PRIOR BUDGET.
UH, THE OTHER $500,000 WAS APPROVED IN THE BUDGET THAT, THAT YOU JUST ADOPTED.
UM, SO TO ANSWER YOUR QUESTION, YES, THE MAJORITY OF THE, THE, THE MAJOR CONTRACT ITEMS HERE, UM, IN FACT ALL OF THE MAJOR CONTRACT ITEMS HAVE ALREADY BEEN APPROVED BY COUNSEL.
THERE'S SOME SMALLER ITEMS THAT WOULD BE IN THE CITY MANAGERS, UM, PURCHASING AUTHORITY THAT WE'RE, WE'RE CLEANING UP HERE.
UH, AND THEN THERE IS LIKE THE EMERGENCY STORM DAMAGE AND THOSE TYPES OF THINGS, WHICH, UM, WHICH WE'RE, WE'RE BRINGING NOW WE HAD THOSE EXPENDITURES, SO WE'RE BRINGING THOSE TO, TO OKAY.
YOU KNOW, CLEAN UP THE, THE FISCAL YEAR.
NANCY, UM, JUST TO FOLLOW UP ON, UM, SOME OF CHRIS'S QUESTIONS AND WHAT YOU WERE SAYING, UM, AS FAR AS WHAT WE'RE SEEING HERE AND THE ENDING FUND BALANCES THAT WE WERE LOOKING AT DURING THE BUDGET PROCESS.
SO ARE YOU SAYING THAT THOSE ENDING FUND BALANCES AND THOSE PERCENTAGES THERE ARE PROBABLY NOT GREATLY AFFECTED BY THIS, THAT OH, THEY'RE NOT, NO, THAT'S CORRECT.
MOST OF THE, THAT MOST OF THIS IS IN WAS IN THERE? THAT'S CORRECT.
UM, IS, WOULD YOU SAY IT'S TYPICAL THAT WE WOULD HAVE TWO, KIND OF TWO AMENDMENTS, TWO BUDGET AMENDMENTS, LIKE ONE MAYBE MIDYEAR AND THEN THE ONE WE'RE SEEING NOW AT THE END? YEAH, THAT'S BEEN THE TOWN'S PRACTICE FOR AS LONG AS I KNOW.
UM, AND, BUT WELL BEFORE MY TIME THAT WE'VE JUST DONE A MIDYEAR AND THEN WE DO DO ONE AT THE END OF THE YEAR.
IT'S BEEN THE TOWN'S PRACTICE.
YES, THANK YOU STEVEN, FOR GOING THROUGH EACH OF THE SLIDES AND REFERENCING BACK TO WHEN THE DECISION WAS MADE OR APPROVED OR DISCUSSION WAS HAD BY CITY COUNCIL.
UH, THOSE, THOSE QUESTIONS, UH, IN THE COUNCIL QUESTIONS ALSO THAT'S BEEN AMENDED TO THE AGENDA FOR THE PUBLIC VIEWING, UH, THAT WE ASK THE QUESTIONS ON THAT.
FOR ME, I LIKE TO SEE THAT BECAUSE I CAN, ANYBODY THAT WANTS TO GO BACK AND SAY, WHY DID WE DO THAT OR WHAT'S BEHIND THAT OR WHAT'S MORE COLOR TO THAT CAN GO BACK AND LOOK AT THE, THE MEETING THAT IT'S FROM.
AND I UNDERSTAND GOING FORWARD THAT THAT REFERENCE IS GONNA BE MADE AS A GENERAL RULE IN EACH OF, IN THE, THE BACKGROUND IN EACH OF THE ITEMS IN THIS, THIS EXERCISE.
SO IN THE PAST, I HAVEN'T PUT THAT ON LIKE THE PRIOR YEAR ENCUMBRANCE ITEMS, BUT YEAH, GOING FORWARD WE CAN CERTAINLY ADD A REFERENCE TO WHEN IT WAS, WHEN SOMETHING WAS ORIGINALLY APPROVED, UH, RATHER THAN JUST SAYING IT'S A PRIOR YEAR.
THE PRESENTATION WAS REALLY GOOD 'CAUSE YOU DID THAT ALONG THE WAY.
UM, WE HAD ESTIMATED WE'RE BEING A LITTLE AGGRESSIVE THAT 500,000 WAS GONNA BE SPENT IN 2024 AND $1.5 MILLION IN, UH, 2025.
BUT IT HAD A TOTAL PROJECT BUDGET OF 2 MILLION.
SO THAT, MY QUESTION WAS DOES THIS REDUCE THE 2 MILLION TO 1.5 IN THE, IN THE 25 BUDGET? WELL, SO THE BUDGET THAT YOU DID JUST ADOPT, WE APPROPRIATED THE 1.5 FOR FISCAL YEAR 2025.
SO, AND WE ESTIMATED THAT WE WERE GONNA DO THE 500,000 IN THIS FISCAL YEAR.
SO THE BUDGET AMENDMENT IS JUST BASICALLY RATIFYING WHAT WHAT YOU HAD ALREADY APPROVED IN THE BUDGET.
ANYTHING ELSE? IS THERE A MOTION? A MOTION TO APPROVE ITEM SIX C? SIX C SECOND.
THANK YOU DARREN AND NANCY FOR THE SECOND.
ANY OTHER DISCUSSION? ALL IN FAVOR? AYE.
ANY OPPOSED? ALRIGHT, ITEM 60 IS APPROVED.
ALRIGHT, WE'RE COMING IN THE HOME STRETCH.
[7. Items of Community Interest. The City Council will have this opportunity to address items of community interest, including: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition; a reminder about an upcoming event organized or sponsored by the Town of Addison; information regarding a social, ceremonial, or community event that was or will be attended by an Addison City Council member or an official; and, announcements involving an eminent threat to public health and safety in Addison that has arisen since posting this agenda.]
WE HAVE IS ITEMS OF COMMUNITY INTEREST.ITEM SEVEN, OPPORTUNITY FOR COUNSEL TO ADDRESS ANY ITEMS OF COMMUNITY INTEREST.
UH, THANKS CONDOLENCES, CONGRATULATIONS AND SO FORTH.
ANYBODY HAVE SOMETHING THEY'D LIKE TO SHARE? NANCY? WELL, PASSION WENT OVER IT EARLIER, BUT I THINK IT, IT DESERVES A, A SECOND COMMENT ABOUT WHAT A GREAT, GREAT OCTOBER FEST THAT WE HAD AND ALL OF THE STAFF, EVERY ONE OF THEM SHOULD BE PROUD OF, UH, THEIR COMMITMENT AND WHAT THEY PUT TOGETHER.
AND, UH, I KNOW I CERTAINLY WAS FOR OUR TOWN, VERY PROUD OF THE, OF THE EVENT.
[02:50:01]
JUST WANTED TO SECOND THAT.UH, I HAD THE OPPORTUNITY TO COME OUT.
UH, AND I KNOW IT TAKES, UH, A LOT OF COMMITMENT AND HARD WORK FROM EVERYONE ON THE STAFF, FROM POLICE, FIRE, UM, THE ENTIRE STAFF TO MAKE IT SUCCESSFUL.
SO I JUST APPRECIATE EVERYONE'S HARD WORK.
DARREN, I'LL HAVE TO THIRD THAT TOO.
AND I WROTE THE FERRIS WHEEL WITH MY WIFE AND IT WAS REALLY A COOL VIEW UP AT THE TOP.
AND THAT FERRIS WHEEL WENT AROUND 12 TIMES ON MY SIX TICKETS, JUST TO LET YOU KNOW, IT'S REALLY, REALLY
I GOT SOME PICTURES, MARY, FROM THE TOP OF THE FERRIS WHEEL, BUT MY CAMERA'S NOT AS GOOD AS YOURS.
SO IT WAS REALLY, REALLY A GOOD TIME.
AND I'M JUST SO PROUD OF THE TOWN, THE STAFF, UH, PUBLIC SAFETY, YOU GUYS TAKING CARE OF EVERYTHING.
WAS THAT YOU? I HEARD SCREAMING AT THE TOP.
YEAH, MAYOR, ONE OF THE THINGS THAT WANTED TO ADD THAT I THOUGHT WAS VERY UNIQUE ABOUT OCTOBER FEST THIS YEAR IS HOW MANY TIMES HAVE WE HAD SOME RAIN EVENT AND KIND OF, UH, MAY HAVE TOOK, TAKEN US OUT FOR A NIGHT A COUPLE DAYS, BUT UM, THIS YEAR IT SEEMED LIKE WE WERE DOING A LITTLE RAIN PROOFING, RIGHT? MAYBE A LOT OF RAIN PROOFING.
UM, AND ONE OF THE, I'M SURE THERE'S A LOT OF STUFF THAT, THAT THAT WENT ON, BUT ONE OF THE THINGS THAT WAS, UH, CLEAR AND EVIDENT TO ME IS ONE OF THE, THE NEW BIG TENTS WAS ELEVATED.
AND SO IF IT HAD RAINED, PEOPLE WOULD'VE BEEN HIGH AND DRY IN THAT ATMOSPHERE AND BEEN PERFECTLY CONTENT.
SO I WAS PRETTY IMPRESSED WITH THAT.
AND I WAS WALKING AROUND, UM, DURING THE SETUP AND I THOUGHT, WHY ARE THEY, WHY DO WE NEED TO? IS THAT THE RIGHT PLACE? ALL THESE QUESTIONS.
AND THEN I THOUGHT ABOUT THE RAIN ELEMENT.
I THOUGHT, HEY, THIS IS PERFECT, YOU KNOW, THIS IS GREAT.
SO, UM, HOPEFULLY WE'LL SEE MORE OF THAT GOING FORWARD, BUT I THINK IT, IT COULD PLAY OUT BIG, UH, WHEN WE DO, IT WILL RAIN IN THE FUTURE, RIGHT? IT'S GOING TO RAIN AND WE GET THE EVENT MUST GO ON.
SO I WAS PRETTY IMPRESSED WITH THAT, WHAT I THINK IS A NEW IDEA THAT I, I DON'T REMEMBER SEEING THAT BEFORE.
SO, SO KUDOS TO ABBY OR WHOEVER CAME UP WITH THAT IDEA.
BUT ALL THE GREAT WORK AND IT'S APPRECIATED.
THANK YOU MARLON, THAT DAN DIDN'T WANNA LEAVE YOU OUT.
YEAH, I'LL, I'LL CHIME IN SUIT YOU, RA AND THE VOLUNTEER CREW, YOU KNOW, AND I SIT, SIT BACK AND LOOK AT HOW MANY TIMES I ENTERED AND EXITED AND ALL THE SECURITY STAFF ON TOP OF POLICE AND FIRE AND EMS, BUT SUJI WITH THE VOLUNTEERS THAT JUST COME OUT OF THEIR, THE GOODNESS OF THEIR HEARTS FOR THAT EVENT.
SO YEAH, HATS OFF FOR EVERYBODY AND THE VOLUNTEERS THAT COME.
OBVIOUSLY VERY FULLY PRESENT IN THAT IMAGE THERE.
SO, UM, YEAH, JUST A COUPLE THINGS I WON'T GO ON ABOUT THE, ABOUT THE EVENT, BUT IT WAS, IT WAS REALLY AMAZING.
JUST A COUPLE THINGS REAL QUICKLY.
UM, YOU KNOW, YOU NOTICE THAT, UH, UH, DAVID GAINES IS NOT HERE TONIGHT AND, UH, THEY DID HAVE A, UH, A DEATH IN THE FAMILY.
SO WANT TO EXPRESS OUR CONDOLENCES AND SYMPATHIES TO, TO THEIR ENTIRE FAMILY.
PASSION FOR FILLING IN IS, UH, IS, IS IN A GREAT WAY AS YOU ALWAYS DO.
UH, AND THEN COUNSEL, YOU'LL NOTICE, UH, NEXT TO YOUR PLACE YOU HAVE A, UH, LITTLE CONTAINER OF COOKIES HERE.
IT SAYS, YOU SERVE US WELL FROM DR. JEFF WILLIAMS. HE'S THE HEAD OF SCHOOL AT TRINITY CHRISTIAN ACADEMY.
AND, UH, THEY DROPPED THIS OFF TO ME, UH, AT MY HOUSE THE OTHER DAY AND ASKED ME TOO IF I COULD, UH, DELIVER THIS TO YOU ALL.
THEY, THEY LIKE BEING, THEY LOVE BEING IN ADDISON AND THEY WANNA BE A GOOD NEIGHBOR AND JUST, UH, PASS ON A LITTLE SOMETHING.
THERE'S A FEW EXTRAS OVER THERE.
SO VALENCIA, HOPEFULLY YOU CAN FIGURE OUT, UH, SOME, SOMETHING TO DO GOOD WITH THOSE.
UM, BUT THAT'S ALL I HAVE WITH THAT AND ANYTHING ELSE FROM ANYBODY? ALL RIGHT.
WE WILL ADJOURN FOR THE NIGHT.