* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:01] GOOD EVENING. IT IS SIX O'CLOCK AND IT IS TIME FOR US TO GET OUR MEETING STARTED WITH THE, FOR THE [1. Call Meeting to Order and Announce that a Quorum is Present.] ADDISON CITY COUNCIL. WE DO HAVE A QUORUM PRESENT. GOOD EVENING EVERYBODY. AND WE WILL, UH, CALL THE MEETING TO ORDER. AND, UH, DID I SAY WE HAVE A QUORUM? WE HAVE A QUORUM. AND, UH, SO WE'LL GO STRAIGHT TO ITEM NUMBER TWO. CITIZEN COMMENTS ON CONSENT AGENDA ITEMS. THIS AS AN OPPORTUNITY FOR FOLKS IN THE PUBLIC TO MAKE COMMENTS ON ANYTHING THAT'S ON THE CONSENT AGENDA. UH, OR IF THERE'S SOMETHING ELSE THAT YOU PARTICULARLY LIKE TO SPEAK ABOUT, YOU CAN DO THAT AS WELL. AND THAT WOULD BE A, WITH A THREE MINUTE, THREE MINUTE TIME LIMIT. AND IS THERE ANYBODY IN THE AUDIENCE THAT WOULD LIKE TO SPEAK AT THIS PARTICULAR TIME? SEEING NONE, WE'LL MOVE [3. Council Member Clarification Requests Regarding Consent Agenda Items. ] ON TO ITEM THREE. COUNCIL MEMBER CLARIFICATION REQUESTS REGARDING CONSENT AGENDA ITEMS. ARE THERE ANY QUESTIONS OR CLARIFICATIONS NEEDED FROM COUNCIL MEMBERS REGARDING CONSENT ITEMS? MAYOR, I'VE GOT A QUESTION. YES, SIR. UM, REGARDING FOUR C, DO WE HAVE, ARE WE GONNA HAVE ACCESS, UM, TO LOOK AT THE, A MAP OR SOME, SOME INFORMATION REGARDING PHASE TWO? UH, UM, GOOD AFTERNOON, MAYOR AND COUNCIL. JOE P, ASSISTANT DIRECTOR OF PARKS. SO HERE IS THE, THE MAP I THINK THAT YOU WERE REFERENCING. SO SPECIFICALLY YOUR QUESTION WAS, WHERE IS PHASE TWO AND PHASE THREE? WELL, I APPRECIATE IT. UM, WHAT I WAS TRYING TO GET A FEEL FOR IS THIS IS FROM SURVEYOR BOULEVARD TO THE, THE WHEELER BRIDGE TO IN ESSENCE. YEAH. SO PHASE TWO IS FROM SURVEYOR BOULEVARD EASTWARD ALL THE WAY TO NORTH DALLAS TOLLWAY. AND THAT DOES INCLUDE THE BYPASS BRIDGE OVER MIDWAY AS WELL. AND THEN PHASE THREE WILL BE FROM SURVEYOR WESTWARD TO MARSH LANE, WHICH IS A MUCH SHORTER SECTION OF, OF TRAIL. OKAY. UM, SO YOU'RE SAYING PHASE TWO IS FROM SURVEYOR BOULEVARD ALL THE WAY OVER TO THE TOLLWAY TO NORTH DALLAS TOLLWAY? THAT IS CORRECT. ALRIGHT. ALRIGHT. AND, OKAY. AND DO WE HAVE ANY, UH, VISUALS OR ANYTHING RELATED TO THAT? SO I CAN GIVE YOU, UM, THIS VISUAL HERE, UH, WHICH IS A LITTLE BIT COMPRESSED AND I APOLOGIZE FOR THAT. BUT, UH, A AS YOU CAN SEE FROM NORTH ELLIS TOLLWAY ONTO THE WEST, UH, RIGHT ABOUT WHERE SURVEYOR IS JUST A LITTLE BIT EAST OF, OF, I'M SORRY, WEST OF MIDWAY, YOU CAN SEE THE RED LINE THERE, WHICH IS ALL THE PHASE TWO OF THE COTTON BELT TRAIL. SO EVERYTHING IN RED FROM ADDISON AT SURVEYOR ALL THE WAY TO SHILOH AND PLANO IS PHASE TWO, WHICH INCLUDES WHAT WE ARE DOING. AND THEN AREAS TO, UH, THE WEST OF THAT IN CARROLLTON ALL THE WAY TO THE FW AIRPORT IS GONNA BE PHASE THREE, WHICH INCLUDES SURVEYOR TO MARSH LANE AND ADDISON. OKAY. AND, AND I GUESS THE, THE THING THAT'S KIND OF THROWING ME OFF A LITTLE BIT IS I WOULD THINK MOST OF THIS WORK IS DONE BETWEEN SURVEYOR UP TO, UH, THE NEW WHEELER, WHEELER BRIDGE AREA WHERE THE TRAIL BRIDGE WILL BE. AND, AND SO IS, IS MOST OF THESE FUNDS DEDICATED, UM, TO THE PORTION OF THE, THE FUTURE TRAIL THAT WILL BE FROM THE TOLLWAY TO, TO THE WHEELER BRIDGE? SO IF WE COULD LOOK AT A LITTLE BIT OF HISTORY ON FUNDING REAL QUICK. I THINK THAT SHOULD ANSWER YOUR QUESTION. SO IF YOU LOOK AT THE TRAIL SECTIONS ON THE LEFT, CB 12, 13 AND 14, THOSE ARE RELATIVELY UNIMPORTANT BECAUSE THEY HAVE BEEN REASSIGNED. SO THE HISTORY OF FUNDING REALLY STARTED IN 2018 AS A RESULT OF COOPERATIVE WORK WITH THE COUNCIL OF GOVERNMENTS WITH DART AND ALL OF THE PARTICIPATING CITIES TO INCLUDE ADDISON. SO THE FIRST FUNDING THAT WAS AWARDED WAS ACTUALLY BY DALLAS COUNTY AND IT WAS WITH COUNTY TRAIL AND PRESERVE PROGRAM IN, UH, SEPTEMBER OF 2018. THAT WAS TOTALLY FUNDED BY DALLAS COUNTY. AND THERE IS A LOCAL MATCH BY DALLAS COUNTY. AND THEN THE SECOND THING THAT HAPPENED WAS THERE WAS AN AWARD BY THE REGIONAL TRANSPORTATION COUNCIL, ACTUALLY TWO AWARDS. UH, THE FIRST ONE WAS, WAS WITH, UH, CAC FUNDS, WHICH IS CONSTRUCT, UH, CONGESTION MITIGATION AND AIR QUALITY FOR 2 MILLION 6 97. 4 57. AND THEN, UH, YOU CAN SEE THE LOCAL MATCH FOR THE TOWN OF ADDISON WAS, UH, 2 69, 7 46, [00:05:01] WHICH IS REALLY 10%. AND THEN THE OTHER 10%, WHICH MAKES THE 20 CAME FROM DALLAS COUNTY. UH, AT THE SAME TIME, THERE WAS ANOTHER AWARD, UH, WHICH CAME ALSO FROM CMAC FOR 3 77, 2 37, AND YOU CAN SEE THE LOCAL MATCH BY THE TOWN OF ADDISON AND DALLAS. AND THEN WHEN, WHEN YOU TALK ABOUT, UH, THE BIGGEST PART OF THE WORK IS AT THE MIDWAY BRIDGE BECAUSE OF THE COMPLEXITY OF THE PROJECT AND THE FACT THAT IT'S CANTILEVERED OVER THE, UH, NEXT TO THE RAIL ON THE ROADWAY. UH, AND SO THEREFORE THERE IS $12 MILLION, 2 74, 8 26 WAS JUST AWARDED ABOUT A YEAR AGO. AND NO LOCAL MATCH WAS INVOLVED BECAUSE WE HAD, UH, REGIONAL TRANSPORTATION DEVELOPMENT CREDITS. AND SO THE 3 0 7 4 69 THAT YOU SEE HIGHLIGHTED IN 11 IS THE LOCAL MATCH FUNDING THAT IS PART OF THIS ILA, WHICH, UH, WE'RE TALKING TO THIS EVENING. OKAY. AND IS THIS THIS VISUAL? AND I, I APOLOGIZE, I CAN'T NO, YOU'RE FINE. WELL, FROM WHERE I'M AT, IS THAT IN OUR AGENDA PACKET? IT IS NOT. ALRIGHT. OKAY. BUT THIS IS DESCRIBED IN DETAIL IN THE AGENDA MEMO, BUT IT MAKES MORE, MUCH MORE SENSE HERE. OKAY. UH, YEAH, THE THING I, THAT WAS THROWING ME OFF IN THE AGENDA MEMO, AND I'M JUST UM, FIGURING THIS OUT RIGHT NOW, IS, WOULD IT BE SAFE TO SAY THAT WE HAVE, UH, VERY LITTLE, LITTLE OF THIS WORK WE'RE TALKING ABOUT IS GONNA BE FROM SURVEYOR TO MIDWAY, THAT THE MOST OF, OF THE, THE WORK AND THE MONEY WILL GO, UM, EAST, EAST OF, EAST OF, UH, WHEELER BRIDGE, THE TRAIL SECTION EAST OF WHEELER BRIDGE, SO EAST OF THE WHEELER BRIDGE. UH, SO THERE, THERE'S $12 MILLION THAT'S TIED UP ON THE WHEELER BRIDGE. WE, YOU CAN SEE WE HAVE A TOTAL OF 16 MILLION, OH, 66, 88, 53. AND UH, IT'S ABOUT 19.4 MILLION IS THE ESTIMATED TOTAL. SO THE DIFFERENCE BETWEEN THE 19 MILLION AND THE 12 MILLION TELLS YOU THAT THE REST OF THAT 19 MILLION WILL BE, UH, BETWEEN THE WHEELER BRIDGE AND THE DALLAS NORTH TOLLWAY WITH A SMALL PORTION OF THAT GOING FROM THE WHEELER BRIDGE TO SURVEYOR. OKAY. GOT IT. THANK YOU. YOU'RE WELCOME. I, I HAVE NO INTEREST. I HAVE NO NEED TO PULL THAT ITEM NOW. THANK YOU, MARLON. THANK YOU, JOE. YOU'RE WELCOME. ANY OTHERS? OKAY, VERY GOOD. PERHAPS , SORRY, PERHAPS. OKAY. UM, I'M HAVING A HARD, I SHOULD HAVE IN MY NOTES TO MYSELF MADE A NOTE ON WHERE THESE THINGS WERE IN THE AGENDA. SO THEY MAY ACTUALLY NOT BE IN THE CONSENT AGENDA AND YOU CAN TELL ME IF I HAVE MADE A MISTAKE. OKAY. OKAY. WATER TOWER THEATER, THE FUNDING INFORMATION, IS THAT ON THE CONSENT AGENDA? I BELIEVE IT IS, ISN'T IT? WELL, WE HAVE THE FINANCE QUARTERLY REPORT, AND I BELIEVE THAT WAS WHAT YOUR QUESTION WAS. SO THAT'LL BE A WORK SESSION. AND SO YOU CAN ASK QUESTIONS REGARDING THAT DURING THE WORK SESSION. PERFECT. IS THAT ALSO TRUE OF THE ASTROTURF? THAT IS AN OPPORTUNITY TO ASK THAT QUESTION. YES. THANK YOU. OKAY, VERY GOOD. ANY OTHERS? OKAY, WE, [4. Council Questions and Answers.] WE WILL MOVE ON TO ITEM FOUR COUNCIL QUESTIONS AND ANSWERS. JUST A REMINDER TO THE PUBLIC THAT THIS IS, UH, SOMETHING RELATIVELY NEW, NOT SO NEW ANYMORE, BUT WE DO HAVE QUESTIONS THAT ARE SENT FROM COUNCIL MEMBERS TO STAFF REGARDING PARTICULAR AGENDA ITEMS. AND, UH, WE GET RESPONSES BACK FROM STAFF ON THAT SENT TO US IN AN EMAIL DOCUMENT. AND THE NET DOCUMENT IS UPLOADED TO THE WEBSITE, TO THE AGENDA ITSELF A FEW HOURS BEFORE THE MEETING. SO WHEN YOU GO ONLINE, THE WEBSITE TO THE WEBSITE AND, AND PULL UP THE AGENDA, THERE WILL BE A LINK ON THERE TOO THAT YOU CAN SEE THAT DOCUMENT WITH THE QUESTIONS AND THE ANSWERS FROM STAFF ON THAT. SO THAT'S JUST IN THE INTEREST OF BEING TRANSPARENT SO YOU ALL CAN SEE THE SAME INFORMATION THAT WE'RE SEEING. [5. Closed Meeting. The Addison City Council will enter a Closed Meeting pursuant to Texas Government Code Sections 551-071 through 090 to discuss the following item(s):] ITEM FIVE, CLOSED MEETING, THE ADDISON CITY COUNCIL WILL ENTER A CLOSED MEETING PURSUANT TO TEXAS GOVERNMENT CODE SECTIONS 5 51 71 THROUGH NINE TO DISCUSS THE FOLLOWING ITEMS. ITEM A 5 51 0 7 1 PARAGRAPH ONE, A CONSULTATION WITH ATTORNEY TO SEEK ADVICE ON PENDING OR CONTEMPLATED LITIGATION WHITE ROCK CHAPEL. AND THAT IS THE ONLY CLOSED SESSION ITEM THAT WE WILL HAVE. AND WE'RE GOING TO GO INTO CLOSED SESSION. AND I DO HAVE A COUPLE OF, UH, COUNCIL APPEARANCE CARDS FROM, UH, FOLKS IN THE PUBLIC THAT WANNA SPEAK ON AN ITEM ON ITEM SEVEN A AND THAT WE WILL BE DOING AFTER THE, AFTER THE CLOSED SESSION WHEN WE COME BACK. SO, UM, JUST WANT YOU TO KNOW THAT WE'RE, WE'VE GOT YOU UP HERE AND, AND YOU'LL BE QUEUED UP WHENEVER WE GET READY FOR ITEM SEVEN. AND SO WE WILL GO INTO CLOSED SESSION. IT IS SIX 10 AT THIS TIME. WE'LL SEE YOU ALL IN A LITTLE WHILE. [00:10:06] OKAY. IT IS [6. Open Meeting. In accordance with Texas Government Code Chapter 551, the Addison City Council will reconvene in an Open Meeting to consider action, if any, on the matters discussed in the Closed Meeting.] 7 0 5 AND WE ARE COMING BACK INTO OPEN SESSION AND THERE IS NO ACTION TO BE TAKEN FROM THE CLOSED SESSION. WE'LL MOVE RIGHT INTO OUR WORK SESSION REPORTS. ITEM SEVEN [a. Present and discuss maintenance of residential masonry perimeter screening walls.] A, PRESENT AND DISCUSS MAINTENANCE OF RESIDENTIAL MASONRY PERIMETER SCREENING WALLS, GENERAL MAYOR AND COUNCIL, JANET TIDWELL, DIRECTOR OF PARKS AND RECREATION. THE ITEM THAT I'M BRINGING BE JANET, YOU WANNA WAIT ONE SECOND? SURE. YES. WE'LL, YEAH, YOU WANNA GO DO THOSE? YEAH, YEAH. SO BEFORE WE DO THE PRESENTATION, WE DO HAVE SOME FOLKS WHO WOULD LIKE TO SPEAK ON, ON THIS ITEM. SO WE'D LIKE, WE'LL GO AHEAD AND GET THOSE, UH, ON THE RECORD FIRST. AND, UH, THANK YOU JANA, FOR YOUR, YOU ALREADY YOU PROBABLY KNEW WHAT I WAS SUPPOSED TO BE DOING ANYWAY, SO . SO WE DO HAVE, I DO HAVE THREE CARDS OF FOLKS WHO WOULD LIKE TO SPEAK ON THIS PARTICULAR ITEM, IF THERE ARE ANY OTHERS WHO WANNA SPEAK ON THAT, IF YOU WOULD GET A CARD AND, UH, GIVE THAT, TURN THAT INTO A STAFF MEMBER AND WE'LL GET YOU ON THE RECORD TONIGHT. THE FIRST ONE OUT WILL BE FRAN POWELL. WE'LL INVITE FRAN TO THE FRONT AND OF COURSE ASK YOU TO GIVE YOUR NAME AND YOUR ADDRESS. OF COURSE, WE KNOW YOU'RE FRAN POWELL. GOOD EVENING, FRAN POWELL. 1 4 7 9 6 LOCKEN BAR COURT. UM, AND I AM ALSO THE PRESIDENT OF THE HOA THE OAKS NORTH, HOA. UM, AFTER THE LAST MEETING, WE WERE ASKED TO, UH, LOOK AT OUR RECORDS, THE HOA RECORDS, AND WE DID SO AND HAD A NICE MEETING WITH JANA AND HANDED OVER TO HER SOME OF THE RECORDS THAT WE HAD FOUND, UM, SOME DOCUMENTS THAT WE HAD FOUND ON OUR RECORDS. UM, IN THE ORIGINAL PRESENTATION BY THE TOWN, UM, IN AUGUST, UH, IT STATED THAT THE OAKS NORTH HOA HAD HYSTERICALLY MAINTAINED AND CLAIMED RESPONSIBILITY FOR THE WALL BASED ON PERMITS ISSUED IN 2016. THAT'S NOT CORRECT. IN 2016, A NEIGHBOR, A NEW NEIGHBOR RAISED, WANTED TO RAISE THE WALL ALONG MONTFORD, HE OBTAINED, UH, PERMITS INDIVIDUALLY FROM THE TOWN. UM, THE ONLY PART THAT WE HAD WAS TO ISSUE A LETTER TO HIM THAT SAID THAT WE HAD NO ISSUE WITH THE WALL BEING RAISED, BUT WE WERE NOT INVOLVED IN ANY OF THE PERMIT PROCESS OR ANYTHING LIKE THAT. UM, GOING BACK TO THE RECORDS, OUR CCRS INDICATE NO OWNERSHIP OF THE WALL, THEREFORE, IT IS OAKS NORTH'S POSITION THAT ANY MAINTENANCE IMPROVEMENTS CHANGES TO THE WALLS WOULD BE BETWEEN THE INDIVIDUAL HOMEOWNER AND THE TOWN IF THE WALLS BELONG TO THE HOMEOWNER. UM, THAT BEING CLARIFIED, UH, THE HOA IS WILLING TO OFFER, UH, INPUT INTO THE DRAFTING OF ANY DOCUMENTS RELATING TO THE GRANT PROCESS THAT'S GONNA BE DISCUSSED TONIGHT, BUT WE CANNOT BE INVOLVED IN THE ACTUAL PERMIT REQUESTS BETWEEN THE OWNER AND THE TOWN. UM, VERY QUICKLY, I WILL QUOTE SOMETHING THAT RON WHITEHEAD WROTE TO US IN JUNE OF 2020. WE REQUIRED ALL OF THE DEVELOPERS TO BUILD THE WALLS, BUT THEN THEY BECAME THE PROPERTY OF THE TOWN. WE DID THIS BECAUSE WE SAW HOW THEY WENT MAINTAINED IN OTHER CITIES, AND WE DIDN'T WANT THAT HAPPENING HERE, UNQUOTE FROM WHAT RON WHITEHEAD. THANK YOU VERY MUCH. THANK YOU, FRAN. NEXT WE HAVE BOB HECKMAN AND I KNOW YOU ALL ARE AWARE OF IT, BUT YOU DO HAVE THREE MINUTES FOR THIS. THANK YOU, MR. MAYOR. I'M BOB HECKMAN. I LIVE AT 1 4 7 7 6 MAIDEN COURT THAT'S IN OAKS NORTH. SANDY AND I HAVE LIVED THERE FOR, UH, 30 YEARS. AND AS PART OF OUR, UH, RESEARCH AND TRYING TO COME TO GRIPS WITH THE, UH, OWNERSHIP AND THE MAINTENANCE OF THE WALLS, I PROBABLY HAVE LOOKED AT MORE SURVEYS THAN I'VE EVER SEEN IN MY LIFE. AND TRYING TO MAKE THAT DETERMINATION, I FINALLY REACHED OUT TO SEVERAL PEOPLE WHO HAD SERVED ON COUNCIL BEFORE THEY RECOMMENDED THAT I TALK TO, UH, RON WHITEHEAD. SO I DID. AND YOU'VE HEARD ONE, UH, COMMENT FROM RON, SO I'D LIKE TO READ THIS TO YOU. I ASKED HIM IN 1984, THE QUESTION CAME UP TO, UH, COUNCIL OR TO RON OR BOTH ON OWNERSHIP AND MAINTENANCE OF THE WALLS. AND I SAID, RON, COULD YOU CLARIFY THAT FOR ME? AND HE SAID, BOB, I THINK YOU'LL GET A KICK OUT SINCE YOU, YOU ALL KNOW RON, BOB. I HONESTLY DON'T REMEMBER. IN FACT, I DON'T REMEMBER MUCH FROM 38 YEARS AGO. , I DO KNOW THIS. THE TOWN HAS REPAIRED THE WALLS AROUND OAKS NORTH. WE REPAIRED THE, THE WALLS ON THE SIDES OF THE ENTRANCE COMING INTO THE NEIGHBORHOOD OFF BELTLINE. WE'VE ALSO REPAIRED WALLS ON CELESTIAL. WE REBUILT WALLS ON BOTH SIDES OF PROTON ALSO OVER THE YEARS. [00:15:01] AND WE'VE REPAIRED WALLS ALONG THE PERIMETER OF LAY LOCKS DRIVE THAT ARE ADJACENT TO THE BACKYARDS OF THE GRAND HOMES DEVELOPMENT. WE ALSO DID A REPAIR ON THE WALL AT MARSH LANE WHERE SOMEONE HAD RUN INTO IT. WE HAVE A HISTORY OF FIXING PERIMETER WALLS IN THE GRAND SCHEME OF THE ADDISON BUDGET. SETTING ASIDE MONEY TO MAKE REPAIRS TO PERIMETER FENCES AND WALLS DOESN'T SEEM TO BE A HUGE DEAL TO ME. OF COURSE, I DON'T HAVE ANYTHING TO DO WITH THAT ANYMORE, BUT THOSE ARE MY THOUGHTS. RON WHITEHEAD, THANK YOU. THANK YOU BOB. GOOD TO HEAR FROM RON AS WELL. AND NEXT WE HAVE CHUCK GREEN. YES. UH, MY NAME IS CHUCK GREEN AND I LIVE AT 14,000 9 74 TO FOGGER COURT IN OAKS NORTH IN ADDISON. AND I AM THE TREASURER OF THE HOMEOWNERS ASSOCIATION. UM, IN REGARDS TO THE PRESENTATION TONIGHT, UH, CONCERNING THE MAINTENANCE OF MASONRY SCREENING WALLS, I WOULD LIKE TO MAKE THE FOLLOWING COMMENTS. THE 80 20 PROPOSAL IS INDEED GENEROUS AND VERY MUCH A PRODUCT OF THE ADDISON WAY. WE APPRECIATE, UH, UH, THAT THAT IS A A, A CURRENT PROPOSAL. A PORTION OF THE PROCESS CONCERNS ME THOUGH SPECIFICALLY THAT APPLICATIONS MUST BE MADE BY THE NEIGHBORHOOD ASSOCIATION. IF ONE EXISTS, OAKS NORTH HOA DOES NOT OWN THE PERIMETER WALL, NOR HAVE AN EASEMENT ALLOWING ACCESS TO THE PERIMETER WALL, SHOULDN'T THE OWNER OF THE WALL BE THE APPLICANTS? UH, SIMILAR TO THE TOWN'S BUILDING PERMIT PROCESS, OUR CCRS, UH, DO REQUIRE THAT OUR ARCHITECTURAL CONTROL COMMITTEE TO APPROVE HOMEOWNER CONSTRUCTION TO BE IN CONFORMITY WITH OUR EXISTING HOMES, AND ALSO REQUIRES THAT HOMEOWNERS GET THE APPROPRIATE PERMITS FROM THE TOWN. SOME HOAS IN ADDISON DO OWN THE PERIMETER WALLS, AND AS SUCH WOULD BE THE APPLICANT. OAKS NORTH DOES NOT OWN, UH, NOR, UH, EXCUSE OAKS NORTH DOES NOT AS AND AS SUCH, WE FEEL THAT OUR INVOLVEMENT SHOULD BE THROUGH OUR AAC APPROVAL PROCESS ONLY AND NOT AS AN APPLICANT. I RESPECTFULLY REQUEST THAT THE AFOREMENTIONED BE KEPT IN MIND WHEN DEVELOPING THE GRANT APPLICATION PROCESS. THANK YOU VERY MUCH FOR YOUR TIME. THANK YOU, CHUCK. ARE THERE ANY OTHERS? NO, I JUST SAID THANK YOU. UH, ARE THERE ANY OTHERS WHO WOULD LIKE TO SPEAK ON THIS ITEM? YES, GO AND COME ON FORWARD. THAT'S OKAY. COME ON, YOU. I NEED TO COME UP THERE. SURE. JUST GIVE US YOUR NAME AND YOUR ADDRESS PLEASE. SO MY NAME IS LORI WARD AND I LIVE AT, UH, 14 8 0 1 LAKE FOREST DRIVE. AND I DON'T REALLY UNDERSTAND ALL THE BACKGROUND OF THIS OTHER THAN IT'S, UM, SUPPOSED TO BE A GRANT FOR, UM, SOME REPAIRS DONE ON THE RETAINING WALLS. AND, AND WE HAVE A SITUATION ON OUR STREET WHERE IT'S A, IT'S A PRIVATE ROAD AND I WOULD JUST LIKE TO, UM, SUGGEST THAT IF FUNDS ARE BEING PUT ASIDE IN A GRANT TO MAKE REPAIRS THAT OUR ROAD ALSO BE PART OF THAT CONSIDERATION. OKAY. THANK YOU. THANK YOU. THANK YOU FOR YOUR COMMENTS. ARE THERE ANY OTHERS WHO WOULD LIKE TO SPEAK ON THIS? WELL, WITH SEEING NONE, WE WILL GO AHEAD AND CLOSE THE PUBLIC HEARING PORTION OF THIS. AND EILEEN? YES, MAYOR. UM, BECAUSE I HAVE ONE OF THOSE WALLS BEHIND MY HOUSE, I DO NEED TO RECUSE MYSELF, SO I WILL LEAVE UNTIL THIS DISCUSSION IS FINISHED. ALL RIGHT, VERY GOOD. WE'LL CALL YOU WHEN WE'RE FINISHED. UH, JANA, WELCOME BACK. THANK YOU. UM, ONCE AGAIN, JANA TIDWELL, DIRECTOR OF PARKS AND RECREATION. UM, THE ITEM THAT I'M BRINGING BEFORE YOU IS A DISCUSSION ABOUT MAINTENANCE OF MASONRY SCREENING WALLS IN ADDISON. THIS DISCUSSION IS A FOLLOW UP TO A PRESENTATION THAT STAFF MADE TO COUNCIL IN SEPTEMBER OF 2022, AND THEN AGAIN IN AUGUST OF 2023 REGARDING WHO IS RESPONSIBLE FOR THE MAINTENANCE OF MASONRY SINGLE FAMILY RESIDENTIAL PERIMETER SCREENING WALLS. UM, THE PURPOSE OF THE PRESENTATION TONIGHT IS, UM, TO GO OVER FOUR TOPICS WITH YOU. THE FIRST TOPIC WOULD BE TO, UM, GET SOME BACKGROUND INFORMATION RELATED TO THE ORIGIN OF THE, UM, DISCUSSION THAT WE'RE HAVING AND INFORMATION THAT WAS INCLUDED FROM PREVIOUS COUNCIL PRESENTATION. SO A BROAD OVERVIEW OF THAT INFORMATION. UM, THE SECOND TOPIC WOULD BE TO PROVIDE YOU SOME ADDITIONAL FINDINGS FROM RESEARCH THAT WAS CONDUCTED SINCE THE LAST PRESENTATION IN AUGUST. THE THIRD TOPIC WOULD BE INFORMATION RELATED TO GRANT PROGRAMS OTHER COMMUNITIES ARE USING TO ADDRESS NEIGHBORHOOD WALL MAINTENANCE. AND THEN THE FINAL TOPIC, WHICH I VIEW WOULD BE THE FOCUS OF THIS PRESENTATION TONIGHT, WOULD BE CONTEXT FOR ACCOUNT, A COUNCIL POLICY DISCUSSION REGARDING A POTENTIAL GRANT PROGRAM FOR ADDISON NEIGHBORHOODS IN WHICH FUNDS CAN BE ALLOCATED TO MASONRY SCREENING WALL REPAIRS. OKAY, SO FOR TOPIC [00:20:01] ONE, UM, THE BACKGROUND, HOW DID WE GET HERE TODAY? SO REPRESENTATIVES FROM SEVERAL SINGLE FAMILY RESIDENTIAL NEIGHBORHOODS HAD MADE REQUESTS OF TOWN STAFF TO MAINTAIN MASONRY PERIMETER SCREENING WALLS WITHIN THEIR NEIGHBORHOODS. UM, WE, UH, IN SOME INSTANCES DO NOT HAVE DOCUMENTED EVIDENCE THAT WE'VE MAINTAINED THOSE WALLS. WE'VE RELIED ON STAFF THAT HAS A LOT OF TENURE. UM, IF THEY CANNOT, YOU KNOW, RELATE THAT THEY'VE OVERSEEN MAINTENANCE OF THOSE WALLS, WE HAVE TO GO AND DO RESEARCH ON IF WE OWN THE WALL OR IF THERE IS AN EASEMENT IN PLACE THAT GIVES US THE OBLIGATION OR THE RIGHT TO MAINTAIN THOSE WALLS. SO THAT'S, THAT'S WHERE THE CONVERSATION STARTED. UM, AS WE STARTED THOSE CONVERSATIONS AND WE WERE DISCOVERING THAT MANY OF THE WALLS THAT ARE WE HAVE MAINTAINED HISTORICALLY, OR THAT WE ARE BEING REQUESTED TO MAINTAIN, UM, WE COULD NOT FIND THOSE EASEMENTS THAT WE WERE LOOKING FOR OR WE COULD NOT FIND, UM, ON SURVEY INFORMATION THAT THE WALLS WERE EVEN ON TOWN PROPERTY AND MANY INSTANCES THEY WERE ON PRIVATE PROPERTY. UM, SO THERE WAS, THE NEIGHBORHOOD REPRESENTATIVES DID BRING TO US THAT THERE WAS THAT COMMITMENT AND WE FOLLOWED UP AND PREVIOUS LEADERSHIP DID CONFIRM THAT THEY HAD MADE THAT COMMITMENT. BUT WHAT WE WEREN'T FINDING WAS THE DOCUMENTATION THAT GAVE US THE RIGHT OR THE AUTHORITY TO DO IT. UM, SO AFTER WE PRESENTED THAT INFORMATION TO COUNCIL, WE WERE DIRECTED TO REVIEW ALL NEIGHBORHOOD PLAID INFORMATION AND HIRE A CONSULTANT TO PREPARE A REPORT THAT WOULD IDENTIFY WALL MAINTENANCE RESPONSIBILITIES FOR RESIDENTIAL MASONRY SCREENING WALLS. UM, AT THAT TIME IN THAT PRESENTATION, STAFF ALSO IDENTIFIED CHALLENGES INTERPRETING MAINTENANCE RESPONSIBILITY. UM, MANY OF THE NEIGHBORHOOD PLATTS DO NOT IDENTIFY THE LOCATION OF THE WALLS. UM, AND THERE WERE DESCRIPTIONS THAT WERE MISSING ON WALL EASEMENTS. SO THOSE WERE JUST SOME OF THE CONSTANT THEMES THAT, UM, WE WERE WORKING WITH AS WE WERE DOING THIS RESEARCH. UM, AS I MENTIONED, COUNCIL DIRECTED STAFF TO FACILITATE A REPORT. AND AT THE LAST MEETING, UM, WE APPROVED, WELL PREVIOUS TO THIS, WE APPROVED A CONTRACT WITH CO COBB FINLEY, A PROFESSIONAL ENGINEERING FIRM TO CONDUCT A STUDY. AND AT THE LAST MEETING IN AUGUST, COB BENLEY REPRESENTATIVES PRESENTED THEIR FINDINGS TO COUNCIL. AND SO THIS SPREADSHEET IS AN OVERVIEW OF THOSE FINDINGS, UM, THAT COB BENLEY REPORTED. YOU WILL NOTICE IN HERE THEY, UM, LISTED THE SUBDIVISIONS. THEY IDENTIFIED IF THERE WAS AN HOA ASSOCIATED WITH THE SUBDIVISION, AND THEN THEY PROVIDED A PROFESSIONAL OPINION ON WHERE THE CURRENT MAINTENANCE RESPONSIBILITY LIES. AND IF YOU LOOK IN THE PERCENTAGES THAT THEY HAD BROKEN DOWN 44% OF THE MAINTENANCE RESPONSIBILITY WIDE, IN MOST CASES WITH INDIVIDUAL LOT OWNERS, THERE WERE 17% THAT THOSE CASES WERE WELL DOCUMENTED. UM, HAVING THE EASEMENT OR AGREEMENTS IN PLACE THAT GAVE THE TOWN THE OBLIGATION OR THE RIGHT TO MAINTAIN THE WALLS. AND THEN THERE WERE, UM, 27% THAT WERE WITHIN HOAS THAT THE RESPONSIBILITY WAS DETERMINED THAT IT LIED WITH THE HOA. OKAY. UH, DURING THAT DISCUSSION AND IMMEDIATELY AFTER, WE HAD SEVERAL TOPICS THAT WERE, UM, BROUGHT UP TO US. UM, THE FIRST WAS IF WE'RE, WHAT ARE THE WALLS THAT WE ARE MAINTAINING? AND SO ONE OF THE AREAS WOULD BE THE ADDISON TOWN CENTER WALLS. THIS IS AN AREA THAT WE HAVE A LICENSE AGREEMENT OR A WALL REALIGNMENT LICENSE THAT GIVES THE AUTHORITY OF THE WALL MAINTENANCE OR THE OBLIGATION TO THE TOWN OF ADDISON. THE SECOND WHERE THE RESPONSIBILITY LIES WITH THE TOWN OF ADDISON WOULD BE ALONG BELTWAY AND PROTON FOR THE WATERFORD PARK NEIGHBORHOOD. UM, WHAT'S UNIQUE IS WHEN THE WALL TURNS DOWN LAY LOCKS, UM, THAT IS NOT A TOWN RESPONSIBILITY IS NOT DOCUMENTED ON AN EASEMENT LIKE IT IS, UM, ON THE PLAT FOR THE OTHER TWO ROADS. WHAT IS INTERESTING IS I HEARD HISTORICALLY THAT LAY LOCKS WAS AT ONE TIME INTENDED TO BE A PRIVATE ROAD, AND THEN IT WAS GIVEN OVER TO THE TOWN. SO THAT IS OUR INTERPRETATION OF WHY THAT WALL EASEMENT WAS EXCLUDED. AND THEN THE SAME THING FOR WATERFORD PART TWO, THE WALL THAT IS ALONG BELTWAY WOULD BE THE TOWN'S RESPONSIBILITY, WHERE THE WALLS THAT ARE ALONG LAY LOCKS WERE IDENTIFIED THAT THEY WERE NOT. STAFF GAVE AN OVERVIEW. UM, IN THAT PRESENTATION THAT WE JUST MADE, STAFF GAVE AN OVERVIEW OF THE IMPORTANCE OF MASONRY SCREENING WALLS. SO WE DO ACKNOWLEDGE THAT IT WAS THE INTENT OF PREVIOUS TOWN LEADERSHIP, UM, TO MAINTAIN THE WALLS. AND THE REASON THAT THIS WOULD BE [00:25:01] IMPORTANT TO TOWN LEADERSHIP IS THE WALLS ARE IMPORTANT. THEY CREATE CONTINUITY OF AN AREA, THEY'RE AN AESTHETIC BUFFER. THEY SCREEN DIFFERENT USES. WHEN YOU DRIVE INTO ADDISON, YOU KNOW THAT YOU'RE IN SOMEPLACE THAT HAS, YOU KNOW, HIGH STANDARDS. UM, AND SOME OF THAT IS BECAUSE OF THE MASONRY SCREENING WALLS. SO THEY DO BENEFIT THE TOWN. UM, IN ADDITION TO, THEY BENEFIT THE HOAS, THE NEIGHBORHOODS AND THE PRIVATE, PRIVATE PROPERTY OWNERS. UM, DURING THAT PRESENTATION THAT WE MADE, STAFF PROVIDED INFORMATION TO COUNSEL TO HAVE A POLICY DISCUSSION RELATED TO ESTABLISHMENT OF A GRANT PROGRAM FOR THE MAINTENANCE OF MASONRY SCREENING WALLS. AND IN THAT MEETING COUNCIL DIRECTED STAFF TO PROVIDE ADDITIONAL INFORMATION RELATED TO THIS PROGRAM. AND SO I'M GONNA PROVIDE SOME INFORMATION RELATED TO THAT IN THE LAST TWO TOPICS. UM, SO TOPIC TWO, UM, WE DID HAVE A COUPLE OF GROUPS THAT REACHED OUT TO US EITHER DURING THIS LAST COUNCIL MEETING, AREAS WERE BROUGHT UP OF QUESTION OR WE HAD GROUPS THAT REACHED OUT TO US AFTERWARDS. AND SO WE DID DO A DEEPER DIVE FOR THOSE THREE AREAS. AND THAT WOULD BE OAKS NORTH CHATHAM COURT, WHICH IS THE WALL ALONG MARSH LANE, AND THEN THE TOWN HOMES OF ADDISON. AND THAT'S PARTICULARLY LOOKING AT THE WALL ADJACENT TO THE COMMERCIAL DEVELOPMENT. AND AFTER WE DID A DEEPER DIVE, UM, ONE OF THE THINGS THAT I WOULD LIKE TO SHARE IS HOA MEMBERS, UM, FROM OAKS NORTH DID BRING TO THE TOWN MEMOS FROM ADDISON STAFF THAT ARE NOT ADDISON STAFF, BUT ADDISON COUNCIL THAT WERE DIRECTED TO THE CITY MANAGER THAT WAS COMMUNICATING THE DEDICATION OF WALLS OVER TO THE TOWN. THERE WAS NOT A RESPONSE, THEY DID NOT HAVE DOCUMENT OF THAT RESPONSE. UM, BUT IN THEIR RECOLLECTION, THE DISCUSSION FRAMED AROUND HAVING THOSE WALLS AND THE COMMON SPACES DEEDED OVER TO THE TOWN OF ADDISON. AND SO WE DID DO A DEEPER DIVE LOOKING TO SEE IF OUR CONSULTANT WAS MISSING SOME INFORMATION FROM A DEEDED, UM, SOME OF THE NAMING IN THEIR NEIGHBORHOOD. IT CHANGED THE WAY THEY ABBREVIATED ABBREVIATED MONFORT CORPORATION. AND SO IT DID TAKE A LOT OF RESEARCH AND CHANGING THE WAY THE NAME WAS SPELLED TO TRY TO FIND ALL THE DOCUMENTS RELATED WITH THIS NEIGHBORHOOD. AND SO WE WENT AND DID A DEEPER DIVE BECAUSE OF WHAT THEY WERE TELLING US. AND WHAT WE FOUND IS WE COULD NOT FIND THOSE DEEDED RECORDS, BUT IF WE LOOKED AT THE PLAT, THE OPEN SPACE, THE COMMON SPACE AREAS THAT THEY INDICATED, SO THE GREEN SPACES IN THE MIDDLE OF THE NEIGHBORHOODS WITH THE PARKING, UM, THAT WAS ORIGINALLY INCLUDED IN THE PLAT. SO THAT WOULD NOT HAVE BEEN DEEDED OVER TO THE TOWN AT A LATER DATE. IT WAS INCLUDED IN THE ORIGINAL PLAT. THE OTHER THING THAT WE WERE IDENTIFYING IS IF YOU GO LOOK ON D AD WHERE THEY SHOW PROPERTY BOUNDARIES, ONE STRONG PROPERTY BOUNDARY THAT WOULD SHOW UP FOR US IS IF WE WERE LOOKING ON MONFORT DRIVE, BECAUSE MONFORT IS IN THE CITY OF DALLAS, AND THEN YOU HAD THE INDIVIDUAL HOMEOWNERS. IF THAT WALL HAD BEEN DEEDED TO ADDISON, THERE WOULD'VE BEEN THREE PROPERTY OWNERS LOCATED IN THAT D AD MAP. THERE WOULD'VE BEEN DALLAS, THERE WOULD'VE BEEN THE TOWN OF ADDISON, AND THEN THERE WOULD'VE BEEN THE INDIVIDUAL PROPERTY OWNER. AND THAT DOES NOT EXIST ON DC AD. SO IF THERE WAS A DEEDED THAT WAS FILED, IT WOULD BE REPRESENTED IN D. AND SO ALTHOUGH WE BELIEVE THAT IT WAS THE ORIGINAL INTENT, UM, TO HAVE THE WALL MAINTENANCE DEEDED OVER TO THE, OR THE WALLS DEEDED OVER TO THE TOWN, WE DO NOT BELIEVE THAT THERE WERE ANY LEGAL DOCUMENTS THAT WERE FILED BASED ON WHAT WE WERE FINDING THAT WOULD'VE DONE ACCOMPLISHED THAT. UM, SO THAT WAS ONE OF THE NEIGHBORHOODS THAT WE LOOKED AT. THE SECOND NEIGHBORHOOD THAT WE LOOKED AT, THERE WAS A QUESTION ABOUT WHAT ABOUT THE WALLS THAT ARE ALONG MARSH LANE, BECAUSE THERE IS AN ALLEY AND THERE ARE INDIVIDUAL HOMES THERE. AND WE DID A DEEPER DIVE AND WE ACTUALLY FOUND SOME INFORMATION THAT INCLUDED A WALL EASEMENT, A LONG MARSH THAT ASSIGNS THE MAINTENANCE OBLIGATION OF THOSE WALLS TO THE TOWN. SO IF YOU SEE IN THIS GRAPHIC, I'VE UPDATED THAT WALL THAT IS IN BLUE TO SHOW THAT THAT'S THE PORTION THAT THERE IS AN EASEMENT THAT IS THE TOWN'S RESPONSIBILITY TO MAINTAIN. AND THEN THE THIRD AREA THAT WE LOOKED AT WAS THE TOWN HOMES OF ADDISON. THERE WAS A QUESTION ABOUT THE SECTION OF A WALL THAT GOES BETWEEN THE RESIDENTIAL AREA AND THE COMMERCIAL PROPERTIES. AND WHAT WE WERE ABLE TO DETERMINE, UM, FROM DOING OUR DEEPER DIVE IS THAT THE WALL WAS ACTUALLY CONSTRUCTED WITH THE LA MARADA DEVELOPMENT, WHICH WAS ORIGINALLY PART OF THE LAY LOCKS VILLAGE DEVELOPMENT. UM, AND WHEN THAT WAS DONE, THERE WAS A WALL EASEMENT [00:30:01] THAT WAS ESTABLISHED AND RECORDED, UM, THAT IDENTIFIED THAT, THAT THE SECTION OF WALL THAT YOU SEE HERE IN RED BELONGED TO THE NEIGHBORHOOD GROUP. UM, AND SO IT IS OUR FINDINGS THAT THE DEVELOPER OF LA MORADA GRANTED A WALL EASEMENT TO THE TOWN HOMES OF ADDISON. UM, AND THE LENGTH, UH, IN THAT EASEMENT, IT MATCHES THE LENGTH OF THE DOCU, THE DESCRIPTION, THE LEGAL DESCRIPTION FOR THAT WALL EASEMENT THAT IS IDENTIFIED IN THE PLANS. AND I THINK I PROVIDED SOME ADDITIONAL INFORMATION ON THAT EARLIER. UM, SO IT IS OUR RECOMMENDATION THAT WE MAKE THIS ONE UPDATE TO THE TABLE THAT THE CONSULTANT PUT TOGETHER WHERE WE MODIFY THE INFORMATION THAT WAS PROVIDED IN THIS TABLE TO SHOW THAT CHATHAM COURT, THERE'S A SECTION OF THAT WALL THAT WOULD BE MAINTAINED BY THE TOWN AS WE MOVE FORWARD, STAFF IS RECOMMENDING THAT ALL WALLS THAT ARE IDENTIFIED, THAT THEY ARE MAINTAINED BY THE TOWN BECAUSE THERE IS A, A EASEMENT OR A LEGAL DOCUMENT IN PLACE THAT GIVES US THE RIGHT OR OBLIGATION TO DO SO THAT WE CONTINUE TO MAINTAIN THOSE WALLS. UM, WHEN WE MADE THE LAST PRESENTATION TO COUNCIL, COUNCIL ALSO REQUESTED THAT STAFF BRING BACK INFORMATION TO THEM REGARDING WHAT OTHER CITIES ARE DOING IN REGARDS TO GRANT PROGRAMS. AND SO THE NEXT TWO SLIDES ARE GONNA SHOW WHAT SOME OF OUR COMPARATOR CITIES ARE DOING. UM, I'M NOT GONNA READ EACH ONE OF THESE OFF TO YOU BECAUSE I KNOW THAT YOU'VE HAD SOME TIME TO LOOK AT IT, BUT AN OVERARCHING THEME IS THAT THERE ARE GRANT PROGRAMS THAT OTHER, OTHER CITIES ARE DOING. THEY ARE BASED ON NEIGHBORHOOD ENHANCEMENT, COMMUNITY DEVELOPMENT. SO THEY'VE ALL GOT THE BENEFIT TIED TO WHAT IS THE BENEFIT OF THIS GRANT PROGRAM FOR THE TOWN. AND IN SOME INSTANCES THEY REQUIRE GRANTS. I THINK THE COMMON WAS A TWO TO ONE GRANT. UM, AND THEN THEY HAVE VARIOUS LEVELS OF WHAT THE MAXIMUM REQUEST COULD BE PER INDIVIDUAL ITEM. SO SUMMER, IF YOU SEE IN CARROLLTON IT'S 25,000, UM, WHERE IN GRAPEVINE WOULD BE 10,000 TO FIVE GRAPEVINE'S KIND OF UNIQUE BECAUSE IT TIES IT SPECIFICALLY TO HISTORIC PROPERTIES. SO SOME OF THEM DO HAVE SOME UNIQUE FEATURES TO THEM. UM, THE GRANT PROGRAMS CAN BE USED IN OTHER CITIES FOR ANYTHING FROM ENTRYWAY, FEATURES, WALL MAINTENANCE, LANDSCAPING, UM, THE STREET TOPPER SIGNS, LIGHTING. UM, THERE'S VARIOUS AMENITIES THAT CAN BE INCLUDED IN THE GRANT PROGRAMS THAT WE FOUND. UM, THE SECOND SLIDE IS ANOTHER LIST OF SOME OF OUR COMPARATOR CITIES THAT ARE IMPLEMENTING SIMILAR GRANT PROGRAMS. AND THEN THIS THIRD SLIDE ARE CITIES THAT ARE NOT OUR COMPARATOR CITIES. ONE OF 'EM IS THE CITY OF COLLEYVILLE, SO IT'S CLOSE BY. UM, AND SO THEY'RE DOING A SIMILAR GRANT WHERE IT'S A NEIGHBORHOOD ENTRANCE BEAUTIFICATION GRANT. UM, AND I BELIEVE OUR CITY ATTORNEY HAS SOME, UM, KIND OF JUST EXPERIENCE WITH THE IMPLEMENTATION OF THAT PROGRAM. AND SO THAT'S WHY I WANTED TO BRING YOUR ATTENTION TO THIS ONE. AND THEN THE CITY OF AUSTIN HAS A VERY GENEROUS GRANT PROGRAM, UM, WHERE THEY'RE ACTUALLY LOOKING IF A NEIGHBORHOOD WANTS TO GET INVESTED AND CREATE POCKET PARKS OR ENHANCE A PARK SPACE THAT THEY COULD APPLY FOR GRANT FUNDS FOR THOSE ITEMS. SO IT'S VERY DIFFERENT THAN THE DISCUSSION THAT WE'VE HAD. UM, SO THE FINAL TOPIC, UM, WOULD BE TO HAVE A CO A POLICY DISCUSSION REGARDING A POTENTIAL GRANT PROGRAM. UM, THIS WAS SOMETHING THAT COUNCIL REQUESTED AFTER OUR LAST PRESENTATION. AND SO WHAT STAFF IS RECOMMENDING IS THAT WE FORM A GRANT THAT'S CALLED THE N THE ADDISON NEIGHBORHOOD VITALITY PROGRAM. I THINK THAT'S THE INTENT OF US WANTING TO HELP MAINTAIN THE, UM, PERIMETER WALLS WOULD BE TO MAINTAIN THE VITALITY OF ADDISON. UM, ELIG WHAT WE'RE PROPOSING IS THE ELIGIBILITY WOULD BE LIMITED TO INDIVIDUAL HOMEOWNERS AND HOMEOWNER ASSOCIATIONS LOCATED WITHIN THE CITY LIMITS OF ADDISON. THERE WOULD BE PREFERENCE GIVEN FOR INDIVIDUAL HOMEOWNERS THAT ARE SUBMITTING A GROUP APPLI APPLICATION. SO IF WE HAD A NEIGHBORHOOD THAT DID NOT HAVE AN HOA, WE WOULD WANT HOMEOWNERS THAT LIVE CLOSE TO EACH OTHER TO SUBMIT A GROUP APPLICATION. SO WE AREN'T REPAIRING THIS WALL THIS YEAR AND HAVING ANOTHER NEIGHBOR COME BACK THE NEXT YEAR AND REPAIR, UM, ANOTHER SECTION OF WALL. UM, AND THEN WE ARE ALSO ASKING THAT IF THERE IS AN HOA, THAT THE SUBMISSION OF THE APPLICATION COME FROM THE HOA. SO THERE MAY BE, UM, INDIVIDUAL HOMEOWNERS THAT ARE FILLING OUT THAT APPLICATION AND THEY'RE STEWARDING THAT PROCESS, BUT THEY'RE COORDINATING WITH THEIR NEIGHBORS AND THEIR HOA TO SUBMIT A GROUP APPLICATION ON BEHALF OF THE HOA. UM, WE'RE SUGGESTING THAT THE GRANT THAT WE ARE PROPOSING WOULD BE THE PREDOMINANT EMPHASIS [00:35:01] OF THIS GRANT WOULD BE FOR THE REPAIR OF MASONRY SCREENING WALLS. BUT WE ARE SUGGESTING THAT YOU COULD CONSIDER OTHER NEIGHBORHOOD ENHANCEMENTS SUCH AS PUBLIC FACING ENHANCEMENTS LIKE LANDSCAPING. UM, THE PARKS DEPARTMENT DOES HAVE REQUESTS OFTEN TO REDO LANDSCAPING IN CERTAIN AREAS, AND IT'S A DIRECT BENEFIT TO THE NEIGHBORHOODS THAT MAKE THOSE REQUESTS. AND SO THIS COULD BE A PATH FORWARD FOR THOSE RE UM, THOSE REQUESTS TO BE IMPLEMENTED. UM, STAFF IS RECOMMENDING THAT THERE WOULD BE A MATCH REQUIRED, UM, IF IT IS IN WIDE OR IN CONSIDERATION OF REPAIRING MASONRY SCREENING WALLS, THAT IT WOULD BE AN 80 20 MATCH AND IT WOULD BE LIMITED TO TYPICAL MAINTENANCE REPAIRS. UM, TIME. WE ALSO ARE PROPOSING THAT THE MATCH PORTION THAT THE INDIVIDUAL OR THE HOA, THE TIME THAT THEY SPEND FILLING OUT THE GRANT APPLICATION, GETTING QUOTES, MANAGING THE IMPLEMENTATION COULD BE COUNTED TOWARDS THEIR 20% MATCH. SOME GOOD EXAMPLES HOW OF HOW THIS IS DONE. I BELIEVE IT'S CARROLLTON AND PLANO. THEY ACTUALLY HAVE ESTABLISHED AN HOURLY RATE OF WHAT THEY WILL PAY FOR. UM, YOU, I THINK IT'S LIKE $18 AN HOUR TO PUT TOGETHER A GRANT APPLICATION OR GET QUOTES AND THEY HAVE SOME RECOMMENDED HOURS THAT IT TAKES TO FILL OUT THE APPLICATION AND TO GET THE QUOTES. AND SO AN INDIVIDUAL OR AN HOA COULD APPLY THEIR TIME SPENT TOWARDS A PORTION OF THEIR MATCH. UM, THE OTHER MATCH THAT WE'RE RECO, UM, SUGGESTING IS THAT THERE WOULD BE A 50 50 MATCH FOR OTHER NEIGHBORHOOD ENHANCEMENTS THAT ARE RE ARE REQUESTED SUCH AS, UM, LANDSCAPING OR IF THERE WAS LIGHTING ADDED OR SOMETHING LIKE THAT. AND THAT MATCH COULD ALSO INCLUDE DONATED SERVICES OR SWEAT EQUITY. UM, ONE THING I WOULD LIKE TO POINT OUT IS WE'RE SUGGESTING THAT WE MAKE IT VERY CLEAR IN THE APPLICATION THAT THE GRANT RECIPIENT IS RESPONSIBLE FOR MAINTENANCE OF THE PROJECT. SO IF WE GO IN AND PROVIDE FUNDS FOR A HOMEOWNER OR AN HOA TO REPAIR A WALL, WE ALSO WANT THAT HOMEOWNER OR HOA TO BE RESPONSIBLE FOR MAKING SURE THE WALL'S BEING PROPERLY MAINTAINED. THEY'RE NOT PUTTING HOLES IN IT OR DOING ANYTHING TO IT THAT WOULD CAUSE DAMAGE. UM, WE WANT THEM TO KEEP THE WALL IN IN GOOD SHAPE. AND, YOU KNOW, MOVING FORWARD IN FUTURE YEARS, UM, WE MAY NOT HAVE THE FUNDS TO APPLY, SO WE WANNA MAKE SURE THAT THE HOMEOWNERS AND THE HOAS ARE DOING THEIR DUE DILIGENCE TO MAKE SURE THAT THEY'RE KEPT IN GOOD SHAPE. OKAY. UM, THE PROCESS THAT STAFF IS SUGGESTING IS THE APPLICATIONS FOR THE GRANT WILL BE MADE, UM, AS I MENTIONED BY EITHER AN INDIVIDUAL HOMEOWNER OR AN HOA OR A NEIGHBORHOOD ASSOCIATION. UM, AND THAT WE ARE RECOMMENDING THAT WHERE THERE IS AN HOA THAT THE APPLICATION NEEDS TO BE SUBMITTED BY THAT HOA. UM, WE'RE SUGGESTING THAT THIS PROGRAM WOULD BE ADMINISTERED BY THE NEW NEIGHBORHOOD SERVICES DEPARTMENT THAT IS BEING FORMED THROUGH DEVELOPMENT SERVICES. UM, WE DO HAVE PROCESSES WHERE STAFF, UM, REVIEWS AS A GROUP WITH THE PLANNING DEPARTMENT, SO PUBLIC WORKS AND PARKS AND FIRE, WE REVIEW PROJECTS. AND SO ALTHOUGH WE WOULDN'T ROLL THIS INTO THE DR LIKE THE FORMAL DRC PROCESS THAT WE DO WEEKLY, WE WOULD BRING THIS GROUP TOGETHER TO REVIEW THOSE APPLICATIONS AND MAKE RECOMMENDATIONS ON WHETHER OR NOT THEY SHOULD BE AWARDED. SO ALTHOUGH DEVELOPMENT SERVICES AND NEIGHBORHOOD SERVICES WOULD BE THE LEAD ON THIS, THEY WOULD HAVE SUPPORT FROM OTHER DEPARTMENTS IN TOWN. UM, STAFF IS SUGGESTING THAT AN INITIAL OPERATING BUDGET OF A HUNDRED THOUSAND DOLLARS BE FORMED FROM OUR SELF-FUNDED ACCOUNT. UM, IT WOULD BE MOVED INTO A MAINTENANCE ACCOUNT THAT WOULD BE EARMARKED FOR WALL MAINTENANCE REPAIRS IN YEAR ONE. UM, IF POTENTIAL AWARDED GRANT APPLICATIONS EXCEED THIS AMOUNT, UM, TOWN STAFF CAN ELECT TO INCLUDE A DECISION PACKAGE FOR ADDITIONAL FUNDS AS PART OF THE BUDGET PROCESS. UM, OR THEY CAN AWARD THOSE FUNDS IN A LATTER YEAR. SO IF THEY GO LOOK AT A WALL AND SAY THIS WALL IS GOING TO NEED MAINTENANCE, BUT, UM, THE MAINTENANCE COULD BE DEFERRED FOR ONE YEAR, AND SO WE COULD USE FUNDS FOR THESE WALLS THIS YEAR AND THIS WALL NEXT YEAR, THOSE WOULD BE DECISIONS THAT STAFF COULD MAKE THROUGH THIS, UM, GRANT PROCESS. WE ALSO ARE RECOMMENDING THAT AS WE GET INTO THIS AND WE KNOW WHAT THAT NUMBER IS STARTING TO BECOME, UM, WE CAN ALWAYS REVISIT THAT BUDGET, BUT WE FELT LIKE A HUNDRED THOUSAND DOLLARS, UM, GAVE US SOMETHING TO START WITH. AND THE TIMELINE THAT WE'RE PROPOSING IS THAT GRANT APPLICATIONS WOULD BE DUE, UM, IN LATE FEBRUARY, UM, OF EACH YEAR. SO THAT MEANS WE'VE GOT SOME WORK TO DO REALLY QUICK TO BE ABLE TO IMPLEMENT THIS SOON. UM, STAFF WOULD REVIEW THE APPLICATIONS AND MAY MAKE RECOMMENDATIONS FOR AWARD. UM, TIMELINES FOR COMPLETION OF WORK WILL BE ESTABLISHED WITH THE GRANT AWARDS AND FUNDS WILL NOT BE [00:40:01] DISTRIBUTED UNTIL THE WORK IS COMPLETE, IS WHAT WE'RE RECOMMENDING. OKAY. AND WITH THAT, I WILL OPEN THE FLOOR UP, UM, FOR ANY QUESTIONS THAT YOU MIGHT HAVE FOR US. I'M SURE WE'LL HAVE PLENTY. AND I SEE MARLON HAS HIS LIGHT ON ALREADY. GO AHEAD, SIR. THANK YOU MAYOR JANA. UM, CAN YOU GO TO SLIDE 14 WHERE WE'RE SHOWING THIS SPREADSHEET MATRIX? MM-HMM, AND UNDER THE WALL EASEMENT EXIST COLUMN, YOU, YOU'VE GOT SOME OF THESE XED OFF WITH AN ASTERISK AND I COULDN'T, COULD YOU, COULD YOU SHED SOME LIGHT WHAT THE ASTERISK REPRESENTS? SO I BELIEVE THOSE ASTERISK YES. THOSE AS ASTERISK ARE THERE AS EXAMPLES IF THERE'S MORE THAN ONE. UM, SO THERE'S AN EASEMENT IN SOME AREAS, BUT NOT ALL AREAS FOR, SO IT DOESN'T APPLY TO ALL THE WALLS. AND WHEN YOU SAY WALL, WOULD THAT INCLUDE FENCING OR, OR, OR IT WOULD BE MAINSTREAM WALL. IF I'M SAYING WALLS IN THIS PRESENTATION, I'M REFERRING TO MASONRY SCREENING PERIMETER WALLS. OKAY. THANK YOU. THAT'S IT. UM, I'VE GOT SOME THOUGHTS, BUT THAT'S, THAT'S MY QUESTION. OKAY. OTHERS? GQ. THANK YOU JANA. THE, ON THE, UH, ANSWERS TO THE COUNCIL QUESTIONS. MM-HMM. FOR TODAY. CAN YOU, UH, GO OVER QUESTION NUMBER ONE WHERE IT'S ASKING YOU TO PLEASE QUALIFY WHAT THE 50 50 NEIGHBORHOOD ENHANCEMENTS WOULD INCLUDE FOR THE SCREENING WALLS? SURE. SO WHAT I CLARIFIED IN THAT QUESTION IS THAT THE 50 50 ENHANCEMENTS WOULD BE SOMETHING THAT WAS ANYTHING BUT A SCREENING WALL. SO IF AN INDIVIDUAL OR NEIGHBORHOOD REQUESTED A DIFFERENT ENHANCEMENT, SUCH AS A LANDSCAPE PROJECT IN FRONT OF THEIR ENTRYWAY, UM, SIGN TOPPERS ON THEIR STREET SIGNS, SOMETHING LIKE THAT, THAT THAT WOULD REQUIRE A 50 50 MATCH WOULD BE WHAT MY SUGGESTION IS. IS THERE ANOTHER VEHICLE REVENUE THAT WHERE THE TOWN CAN OFFER THIS 50 50 INCENTIVE OR COMPONENT THAT WE'RE SHOWING HERE? I'M A LITTLE CONCERNED ABOUT IT BEING CONFLATED WITH WALL WITH WALLS PROPER. WHEN WE GO BACK AND LOOK AT THIS, THEN WE'RE GONNA HAVE TO DISSECT WHICH PIECE WAS, WAS, WAS, UH, PART OF THE WALL, WHICH PIECE WAS PART OF THE, UH, LANDSCAPE. SO, AND LANDSCAPE ISN'T, IS IT CAN BE A LOT OF DIFFERENT COMPONENTS. SO I'M WONDERING, I'D LIKE FELLOW COUNCIL MEMBERS TO CONSIDER THIS AND SEE IF IN FACT THIS IS, THIS IS THE PLACE TO PARK THIS 50 50 NEIGHBORHOOD ENHANCEMENT. YEAH. GQ, I HAD THE SAME THOUGHT. IT JUST SEEMS LIKE IT'S, UH, THE WALLS ARE PRETTY, YOU KNOW, IT'S PRETTY EASY TO FIGURE OUT. BUT THE OTHER STUFF COULD BE, IT'S PRETTY SUBJECTIVE IT SEEMS LIKE TO ME AND TO ME, HAVING IT WOULD BE BE A LITTLE NEATER AND CLEANER IF WE JUST, THE WALLS ARE THE WALLS AND THE OTHER THINGS COULD BE DONE SEPARATELY. IT DOES SEEM CLEANER THAT WAY. MAYOR, I, I JUST, WE DON'T WANNA HAVE TO REVISIT THIS ENTIRE, UM, DESCRIPTION OR HOW THIS, HOW THIS IS BEING BROUGHT FORWARD. I LIKE THE IDEA OF, OF MAKING IT AVAILABLE, BUT I, I, AGAIN, I DON'T, I'M NOT SURE THIS IS THE VEHICLE. MM-HMM. CAN I ASK A CLARIFICATION ON THAT? YEAH. SO ARE YOU INDICATING THAT YOU'D LIKE THAT COMPLETELY PULLED FROM THIS GRANT PROGRAM AND MAYBE IT BE SOMETHING SEPARATE OR THAT IN THIS IT'S VERY CLEAR THAT YOU'RE EVEN EITHER APPLYING FOR A WALL MAINTENANCE GRANT OR YOU'RE APPLYING FOR A DIFFERENT GRANT THAT WOULD NOT INCLUDE WALLS. JUST SO I MAKE SURE I'M CLEAR ON WHAT YOUR DIRECTION WAS, UM, YEAH, I'M, I'M WITH YOU TWO. I'M NOT COMFORTABLE WITH LANDSCAPING, UM, AS SOME OTHER FORM OF 50 50 GRANT. I WOULD LOVE TO HEAR SOME OTHER DI IDEAS THAT I AM COMFORTABLE WITH, BUT THE ONES WE'VE, I'VE HEARD SO FAR, I'M NOT, I'M NOT COMFORTABLE WITH IT. OKAY. GQ, DID YOU HAVE A RESPONSE TO JANICE'S QUESTION? I'M NOT SURE. I'M NOT SURE I HAVE A SOLUTION FOR THAT. AND AGAIN, I'M, I WOULD, I WOULD EXPECT THAT, UH, STAFF TO BE ABLE TO BRING SOMETHING, UNDERSTANDING WHAT THE, WHAT WHAT WE'RE OFFERING HERE IN THIS, IN THIS PIECE OF THE LEGISLATION AS IT WERE. BUT I'D LIKE TO SEE SOMETHING ALONG THIS PATH, BUT NOT NECESSARILY IN THESE DOCUMENTS. OKAY. SO SOMETHING SEPARATE FROM WHAT WE'RE TALKING ABOUT WITH A NEIGHBORHOOD VITALITY GRANT PROGRAM, I WOULD PREFER THAT. YEAH. IT SEEMS TO ME THAT ESPECIALLY WITH, WITH THE AMOUNT OF MONEY THAT WE'RE TALKING ABOUT, THAT PROBABLY WON'T LAST VERY LONG WHEN YOU START WORKING ON SOME WALLS. AND SO I'D, I'D BE INCLINED TO LOOK AT IT AS A SER AS A SEPARATE, SEPARATE ITEM. NANCY, UH, [00:45:01] TO, UH, GARRE, COUNCILMAN GARRE, UH, TIA, UM, ARE YOU LOOKING FOR MORE DEFINITION AS TO WHAT WOULD BE MORE DEFINITION WOULD, WOULD BE HELPFUL? UH, BUT IT, IT CERTAINLY YOU WANNA BE CREATIVE, BE ABLE TO BE CREATIVE AND NOT LOCK, LOCK THAT DOWN SPECIFICALLY, BUT CERTAINLY REMOVED FROM, UH, FROM FROM THIS PARTICULAR DOCUMENT, SEPARATE PROGRAM. SEPARATE, SEPARATE. WHO WANTS TO GO FIRST? TAKE A STAB AT, YEAH, SO IN, IN TALK ABOUT SWEAT EQUITY AND THE INDIVIDUALS OR THE HOAS BEING INVOLVED PERSONALLY, DOES THE TOWN AT SOME POINT WITH THIS 80 20 CLAUSE HAVE ANY ADDITIONAL LIABILITY? SOMEBODY GETS INJURED, SOMEBODY HAS THE WALL FALL ON THEIR PERSONAL PROPERTY? DO WE HAVE TOWN LIABILITY? SO WHERE WE INCLUDED SWEAT EQUITY, IT WAS ASSOCIATED WITH LANDSCAPE PROJECTS. UM, OUR EXPECTATION IF YOU'RE REPAIRING A MASONRY WALL WOULD BE THAT YOU GO THROUGH OUR PERMITTING PROCESS AND YOU'RE USING A CONTRACTOR. UM, WHERE SWEAT EQUITY IN THAT INSTANCE MIGHT APPLY WOULD BE THERE'S AN ENGINEER, THE STRUCTURAL ENGINEER THAT LIVES IN THE NEIGHBORHOOD THAT IS WILLING TO DONATE HIS PROFESSIONAL SERVICES TO DO A DESIGN ON A WALL FOOTING. TO ME THAT WOULD BE VERY APPLICABLE THAT WE COULD APPLY THAT SWEAT EQUITY FOR DOING THOSE PLANS. UM, BUT BY NO MEANS, UM, DO WE WANNA GET IN A SITUATION WHERE WE'VE GOT, UM, PEOPLE THAT, THAT'S NOT THEIR EXPERTISE, BUILDING WALLS THAT HAVE VERY STRINGENT STRUCTURAL REQUIREMENTS. SO THAT GOES AS PART OF THE APPLICATION. THEY'VE GOT PROVE THAT THEIR LICENSE OR BONDED CORRECT. WE WOULD NEED THEIR INSURANCE JUST LIKE WE ASK OF ANY OTHER CONSULTANT. THAT'S OKAY. THAT'S WHAT I WAS INQUIRING ABOUT. I AGREE WITH THE COMMENTS ABOUT SEPARATING, JUST KEEPING THE WALL TOPIC SEPARATE FOR THIS. I THINK IT KEEPS IT VERY CLEAN. IT'S WHAT A LOT OF PEOPLE, WHAT THE MAIN TOPIC IS BY FAR. SO JUST KEEP IT CLEAN ON THIS ONE. WALLS AGREE WITH HUMIRA. OKAY. SO JEN, I HAVE SOME QUESTIONS JUST KIND OF LOGISTICALLY TRYING TO SEE HOW THIS WORKS. SO IT'S A GRANT, THEY DO A GRANT REQUEST AND THEN THE GRANT, THERE'S A COMMITTEE THAT'S GONNA LOOK AT IT AND DECIDE WHO GETS A GRANT. CORRECT. SO THEN SOME, SOME MONEY GOES OUT TO SOMEBODY. WHO DOES THAT GO TO, HOW IS IT ADMINISTERED? WHO DOES THE WORK, WHO AND WHO CONTRACTS TO HAVE THE WORK DONE? KIND OF WALK ME THROUGH THAT WHOLE PROCESS. SO WE WOULD BE LOOKING FOR THE INDIVIDUAL HOMEOWNERS OR A HOMEOWNER GROUP OR AN HOA TO GET THE QUOTES. UM, WE CAN PROVIDE A LIST OF CONTRACTORS, UM, THAT ARE PRE-QUALIFIED IF THEY WANT TO, IF THAT IS HELPFUL BUT NOT A REQUIREMENT. UM, WE WOULD BE ASKING THE HOMEOWNERS TO COORDINATE THE REPAIRS THEY WOULD HAVE TO SUBMIT FOR A PERMIT. SO WE WOULD REVIEW IT IN THAT PROCESS AND WE WOULD DO OUR INSPECTIONS LIKE WE WOULD ON ANY OTHER PROJECT THAT'S A CONSTRUCTION PROJECT. UM, AND WHEN THE REPAIRS WERE DONE AND THE INSPECTION WAS DONE, THEN WE WOULD REIMBURSE THE HOMEOWNER FOR THOSE EXPENSES. SO THEY WOULD NOT BE PAID UNTIL THE WORK HAS MET THE EXPECTATIONS AND IT'S COMPLETE. OKAY. OKAY. I THINK I'M COMFORTABLE WITH THAT. I THINK I'LL THINK ABOUT THAT A LITTLE BIT MORE. UM, AND SO WOULD, SO WOULD WE HAVE, YOU SAY WE WOULD HAVE, WE'D HAVE SOME, A PRE-APPROVED LIST WE COULD PROVIDE, BUT THEY WOULDN'T BE OBLIGATED TO USE THEM, IS THAT RIGHT? CORRECT. WHEN WE SPOKE WITH A FEW HOA GROUPS ABOUT THE GRANT PROGRAM, I THINK THE, THE FIRST WAS, WELL, WHO DO WE GET TO DO THIS WORK? UM, AND WE, WE ARE FAMILIAR WITH CONTRACTORS THAT DO THAT WORK. AND SO WE WOULD BE HAPPY TO MAKE A REC IF IT'S SOMEBODY THAT WE WOULD USE ANYWAY, WE, THAT WORKS ON THAT SCALE. WE COULD PUT TOGETHER A LIST FOR A SUGGESTED LIST, BUT WE, IT WOULDN'T BE A REQUIREMENT THAT YOU HAVE TO USE THIS CONTRACTOR. THE HOMEOWNER COULD OPT TO GO FIND THEIR OWN CONTRACTOR. AND IF AND IF WE'RE NOT PAYING UNTIL THE WORK IS DONE TO OUR SATISFACTION, WHAT ABOUT THE SITUATION? BECAUSE THERE'S A LOT OF CONTRACTORS THAT SAY, WELL, WE'LL START THE WORK, BUT WE NEED TO GET HALF UP FRONT. HOW DOES THAT WORK? YES, WE WOULD BE LOOKING FOR, UM, IN THE WAY THAT WE'VE PROPOSED IT OR STAFF HAS RECOMMENDED IT, IS THAT THE HOA OR THE HOMEOWNER WOULD MAKE THAT PAYMENT UP FRONT AND THEN ONCE THE WORK IS DONE, IT WOULD, THEY WOULD BE REIMBURSED BY THE TOWN. OKAY. OKAY. UM, I THINK THAT'S ALL THE QUESTIONS I HAVE FOR RIGHT NOW. MARLON, I SEE YOUR LIGHTS BACK ON. THANK YOU. UH, CAN WE GO TO SLIDE 18? SURE. [00:50:01] PERFECT. UM, ON THE ELIGIBILITY, ONE OF THE THOUGHTS I HAD ON THE SECOND SENTENCE IS I'M JUST, I'M NOT OKAY WITH IT AT ALL. IT'S HIS PREFERENCE GIVEN FOR INDIVIDUAL HOMEOWNERS SUBMITTING A GROUP APPLICATION VERSUS INDIVIDUAL APPLICATIONS. UH, I I DON'T, I DON'T THINK THAT'S FAIR TO THE INDIVIDUALS, UM, THAT HAVE THE SITUATION WHERE THEY JUST OWN THE WALL AND THEY'RE NOT PART OF AN HOA, SO THAT'S, I WOULD LOVE TO SEE US GET RID OF THAT, THAT THOUGHT. UM, ANOTHER QUESTION I HAD IN HERE AS I WAS READING, READING THIS APPLIED TO AND, AND MATCH REQUIRED, I'M, I'M LOOKING FOR THE, I SEE THE WORD REPAIR, BUT I DON'T SEE THE WORD REPLACEMENT. IS THAT PART OF THE THOUGHT PROCESS BEHIND THIS REPLACEMENT WOULD ALSO BE INCLUDED IN THE WORDING? CORRECT. IN MOST INSTANCES WHAT WE'RE SEEING IS THAT THERE'S MINOR REPAIRS THAT ARE NEEDED FOR THE WALLS. UM, BUT IF THERE WAS EVER SOMETHING THAT REQUIRED A TOTAL REBUILD, THAT REBUILD WOULD BE A REPAIR. AND WHEN WE, THIS IS A, A VERY HIGH LEVEL FRAMEWORK FOR WHAT THE GRANT COULD LOOK LIKE, BUT OUR NEXT STEP WOULD BE FOR STAFF TO PUT TOGETHER A DETAILED WORKING DOCUMENT THAT WOULD PROVIDE SOME DE, UM, DEFINITIONS THAT WOULD CLARIFY THAT BECAUSE THAT'S A GOOD POINT. WE WOULD WANNA MAKE SURE THAT HOMEOWNERS KNEW THAT THEY COULD USE THAT IF THEIR WALL NEEDED TO BE COMPLETELY REPLACED. YEAH, I'M, I'M HOPING WE WOULD, IN THAT FINAL DOCUMENT, WE WOULD DEFINITELY SEE THE WORDS REPAIR, REPLACEMENT AND THE WORD MAINTAIN. UM, AND THE OTHER, THE OTHER THOUGHT I HAVE, AND I I THINK THIS IS THE THOUGHT, BUT UH, UH, WE'RE GONNA HAVE SOME OF THESE, WE'VE GOT MONUMENT SIGNS BUILT INTO SOME OF THESE WALLS. IS THAT, IS THAT YOUR THOUGHT THAT'S INCLUDED AS PART OF THE THE WALL PROGRAM? YES, THAT WOULD BE INCLUDED. OKAY. OKAY. DAN, SO JENNA, IF IN JUST HYPOTHETICAL, IF SOMEBODY STARTS A PROJECT THAT THE GRANT'S BEEN APPROVED HALFWAY THROUGH THE PROJECT, THE CONTRACTOR SAYS, FUNDS ARE DRIED UP, WE NEED MORE MONEY. DID THEY HAVE TO REAPPLY? HAS THAT BEEN THOUGHT THROUGH IN TERMS OF THE, WHAT IF THAT IS A GOOD POINT FOR US TO THINK THROUGH THE DETAILS OF WHAT THAT LOOKS LIKE. I THINK IT WOULD MAKE A LOT OF SENSE. WE BUILD IN CONTINGENCY TO OUR CONSTRUCTION PROJECTS FOR THOSE UNKNOWNS. AND I THINK IT WOULD BE SMART OF US IN THAT APPLICATION TO HAVE THE HOMEOWNERS TO BUILD IN SOME CONTINGENCY. UM, LIKE I SAID, WE WOULD ONLY RE REIMBURSE THEM FOR MONEY THEY SPENT SO WE COULD AWARD A PROJECT COST THAT INCLUDED CONTINGENCY AND THEN WE WOULD ONLY REIMBURSE THEM FOR THEIR EXPENSES. OKAY. I I, I'D ASSUME LIKE TO SEE US HAVE RFPS WITH SET VENDORS, LET'S SAY TO BE USED VERSUS, I'M GONNA USE MARLON BECAUSE HE IS A NICE GUY AND HE IS LICENSED AND BONDED. I JUST THINK IF YOU OPEN IT UP TO WHOMEVER KNOWS SOMEBODY VERSUS THE TOWN HAS A SET RFP LIST, WE'VE ALREADY DONE THE DUE DILIGENCE. IT MIGHT SAVE A LOT OF TIME. I'D LIKE TO, I, DAVID, WERE YOU GONNA SAY WHAT I, I WOULD LIKE TO TALK TO OUR PURCHASING MANAGER JUST TO MAKE SURE THAT WE WEREN'T, UM, THAT WE WERE FOLLOWING ALL PURCHASING PROCEDURES. WHAT WOULD BE BETTER IS TO PERHAPS IDENTIFY WHAT THOSE QUALIFICATIONS ARE THAT YOU HAVE TO HAVE TO BE APPROVED. UM, AND THAT WAY IF THERE'S A CONTRACTOR THAT WE'RE NOT FAMILIAR WITH, BUT THEY MEET ALL OF THOSE QUALIFICATIONS THAT WE COULD APPROVE 'EM. FAIR ENOUGH. THANK YOU, DARREN. FIRST OF ALL, JANA, GREAT JOB ON PULLING ALL THIS TOGETHER AND PUSHING IT FORWARD. THIS, THERE'S A LOT TO THIS TOPIC. SO I THINK IT'S, IT'S REALLY, IT'S, YOU'VE DONE AND YOUR TEAM HAVE DONE A GREAT JOB SO FAR. SO THIS MAY BE IN THE DETAILS AND MAY BE FURTHER DOWN THE ROAD, BUT JUST THE QUESTION. SO THOUGH THERE'S SOME OBVIOUS REPAIRS THAT NEED TO BE MADE MAYBE, UH, STRONGLY NEED TO BE RE UH, MADE AND IT'S A INDIVIDUAL HOMEOWNER OR HOA OR WHOEVER AND THEY REFUSE TO MAKE THE REPAIRS. HOW, HOW DOES THAT, HOW IS THAT HANDLED? THAT IS SOMETHING THAT WOULD BECOME A CODE ENFORCEMENT CASE. AND ONCE AGAIN, UM, THIS PROGRAM KIND OF LIVING UNDER THAT NEIGHBORHOOD SERVICES UMBRELLA, UM, THAT'S WHERE CODE ENFORCEMENT IS GOING TO BE. AND SO IT WOULD MAKE SENSE FOR, UM, FROM THAT ASPECT THAT WOULD BE A CODE ENFORCEMENT CASE. OKAY. GREAT. THANKS. AND JUST TO BE CLEAR, JENNA, SO WITH THIS PROCESS THAT WE HAVE THAT WE'RE TALKING ABOUT THAT WE WOULD NOT, OUTSIDE OF DOING INSPECTIONS AND SO FORTH, THAT WE WOULD NOT HAVE TOWN EMPLOYEES DOING WORK ON PRIVATE PROPERTY. IS THAT CORRECT? CORRECT. OKAY. ANYTHING ELSE FROM ANYBODY? WHAT DO YOU NEED FROM US TONIGHT? JANET, DAVID, I, I'LL, I'LL, I'LL JUMP IN AND I MAY MAKE A FEW COMMENTS. THANK YOU. I GET THERE AS WELL. UM, AND SOME OF THIS GOES TO ONE OF YOUR POINTS, UM, MARLON AND I'LL OBVIOUSLY, [00:55:01] I THINK THE POINTS MADE, UM, THE CONCERNS ARE LEGITIMATE CONCERNS BY OAKS NORTH. WE WANT THIS TO BE A SUCCESSFUL PROGRAM, AND THE MORE COLLECTIVE ACTION WE HAVE, THE MORE SUCCESSFUL IT WILL BE. SO TO YOUR POINT EARLIER, CERTAINLY IF THERE'S ONE, YOU KNOW, ONE EXACT AREA THAT'S IN DIRE NEED, WE ARE GONNA LOOK AT THAT FOR AN INDIVIDUAL HOMEOWNER. AND THAT'S CERTAINLY, AND THAT'S WHY IT SAYS, YOU KNOW, WE, WHAT WE WANT TO DO IS PUSH THOSE INDIVIDUAL HOMEOWNERS THAT ARE NOT IN HOA TO WORK TOGETHER. ONE OF THE CONCERNS I HAVE OF THIS NOT BECOMING THE SUCCESSFUL PROGRAM WE WANT IT TO BE ARE THE NON OHOA AREAS, BECAUSE IT IS JUST, WITHOUT THAT FORMAL ASSOCIATION, IT'S A LOT MORE DIFFICULT FOR THOSE NEIGHBORS TO WORK TOGETHER FOR A COLLECTIVE ACTION THAT'S REALLY NEEDED AS WE HAVE THIS PROGRAM GO FORWARD. WHEN WE TALK ABOUT PLANNING FOR THE FUTURE FOR THIS, IDEALLY WE GET TO A POINT, PARTICULARLY WITH THE HOAS INDIVIDUAL HOMEOWNERS AS THEY WORK TOGETHER, THAT WE GET FIVE, 10 YEAR PLANS, LONG-TERM PLANS, SO WE CAN BUDGET FOR IT AND WE KNOW EXACTLY WHAT'S COMING. IF WE HAVE A BIG EXPENSE COMING, WE CAN BE PREPARED FOR IT. UNDERSTANDING THERE'S GONNA BE EMERGENCIES AND, AND WE COULD HAVE SOME THAT, THAT WE NEED TO PRIORITIZE. AND THAT'S REALLY THE WHY WE HAVE THE STIPULATION IN THERE THAT, UM, IF THERE'S AN HOA THAT IT'D BE THE ORGANIZING PARTY. AND I UNDERSTAND THERE'S CONCERNS WITH THAT, BUT I THINK THAT IS WHAT WILL MAKE THIS A SUCCESSFUL PROGRAM. IF WE DON'T LEAN ON THE HOAS FOR THAT PURPOSE, I AM CONCERNED THAT IT WOULDN'T BE AS SUCCESSFUL. SO OFF MY SOAPBOX, UM, WHAT WE NEED FROM DIRECTION IS, IS REALLY, AGAIN, HIGH LEVEL, WE'RE NOT THERE. THERE'S A LOT OF GOOD DETAILED QUESTIONS THAT WERE ASKED TODAY THAT WE CAN GO BACK AND TALK ABOUT. UH, BUT WE, WE JUST, THIS IS SOMEWHAT OF A TEMPERATURE CHECK. THIS CONVERSATION'S BEEN GOING ON FOR A LONG TIME. WE, LAST TIME WE SAID WE WERE INTERESTED IN A GRANT PROGRAM, WE PRE PRESENTED SOME MORE DETAIL FOR WHAT THAT COULD LOOK LIKE. SO WE JUST WANNA HEAR SOME CONSENSUS THAT WE'RE HEADED IN THE RIGHT DIRECTION SO WE CAN BRING SOMETHING MORE FORMAL FOR CONSIDERATION. GREAT. YEAH, AND, AND FOR ME, I MEAN, I'M REALLY GLAD WE'RE HAVING THIS CONVERSATION BECAUSE IT, BECAUSE IT'S, IT REALLY SO IMPORTANT FOR THE THINGS THAT WE WANNA DO FOR ADDISON TO, TO KEEP IT SPECIAL AND DIFFERENT WHERE, YOU KNOW, BECAUSE WE'VE ALSO, WE'VE DRIVEN AROUND PLENTY OF OUR NEIGHBORING CITIES AND YOU DRIVE AROUND AND YOU SEE THESE, THESE PERIMETER WALLS AND, AND THEY'RE, THEY'RE FALLING APART AND LEANING OVER AND, AND, UH, IT IS, IT'S A TERRIBLE REFLECTION. AND WE, WE, WE, WE WANNA STAND OUT AS, AS A TOWN THAT, YOU KNOW, IS, TAKES PRIDE IN OUR APPEARANCE IN EVERYTHING THAT WE DO. SO I'M GLAD WE'RE HAVING THIS CONVERSATION. AND FOR ME, I'M, I'M VERY MUCH IN FAVOR OF MOVING FORWARD WITH, UH, WITH THIS, THIS, THIS PROGRAM. MARLET. YEAH, I'M IN FAVOR OF MOVING FORWARD ALSO. AND, AND I REALLY, WHEN YOU, WHEN YOU SEE THIS FROM A TOWN WIDE PERSPECTIVE, AND THIS HAS THIS SITUATION AND THIS HAS THAT SCENARIO AND ALL THESE DIFFERENT, THIS, THIS SEEMS TO BE BRINGING MORE OF THIS TOGETHER AT A, AT A TOWN LEVEL AND A UNIFORMLY LEVEL. AND, UM, I, I FEEL MUCH BETTER ABOUT THAT THAN WHAT WE'VE LEARNED ALONG THE TRAIL. THANK YOU. THANK YOU. OTHER COMMENTS? EVERYBODY SEEMS TO BE PRETTY MUCH ON BOARD. ANYBODY? NOT ANYBODY. OKAY, GOOD. GOOD. ANYTHING ELSE YOU NEED FROM US? THAT'S IT. THANK YOU. AND THANK YOU, JENNA. THANK YOU, JENNA. THAT THAT WAS A REALLY GOOD PRESENTATION BECAUSE THAT'S COMPLICATED TOPIC TO DELIVER. SO NICE JOB PUTTING ALL THAT TOGETHER. AND, UH, MAYBE WE CAN GO AND FIND EILEEN SOMEWHERE AND LET HER COME BACK IN. AND SO NOW, UH, WHAT WE'RE GOING TO DO TONIGHT, SINCE JUST FOR THE UH, SAKE OF TIME, WE'RE GOING TO, WE'RE GOING TO PUSH THE, UH, AIRPORT QUARTERLY REPORT, WHICH IS ITEM SEVEN B. WE'RE GONNA PUSH THAT TO A FUTURE MEETING. AND SO WE'LL NOT GET THAT TONIGHT. AND AS FAR AS ITEM SEVEN C, WHICH IS THE, UM, TOWN OF, UH, ADDISON FISCAL YEAR 2023 FOURTH QUARTER FINANCIAL REPORT, WE'LL, WE'LL DO THAT TONIGHT, BUT WE'LL DO THAT AT THE END OF, OF THE, UH, OF THE SESSION JUST SO WE CAN, UH, KEEP A LITTLE BIT MORE ON TIME WITH OUR OTHER ITEMS. EVERYBODY GOOD WITH THAT? YES. VERY GOOD. SO THEN IT IS NOW PAST SEVEN 30, SO WE CAN START OUR REGULAR MEETING. WELCOME BACK, EILEEN. THANK YOU. THANK Y'ALL FOR COMING. HAVE A GOOD NIGHT. AND ITEM ONE, WE WILL DO THE PLEDGES TO OUR FLAGS. IF YOU PLEASE RISE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THE TEXAS ONE STATE UNDER GOD, ONE AND INDIVISIBLE. THANK YOU VERY MUCH. ITEM TWO, PROCLAMATIONS AND PRESENTATIONS. WE HAVE CITY MANAGER ANNOUNCEMENTS AND EMPLOYEE RECOGNITION. DAVID. THANK YOU MAYOR. WE HAVE TWO [b. Employee Recognition] NEW EMPLOYEES TO RECOGNIZE AND I'LL, I'LL KICK IT OFF, UM, BY INTRODUCING SARAH KECKLER. SARAH KECKLER IS, IT'S A NEW POSITION TO THE TOWN IN OUR [01:00:01] CITY MANAGER'S OFFICE. UM, I AM PLEASED TO INTRODUCE SARAH KECKLER, WHO WORKS IN THE CITY MANAGER'S OFFICE AS A NEW CHIEF OF STAFF. SARAH HAS BEEN WITH THE TOWN SINCE LAST MONDAY, NOVEMBER 6TH. SHE GREW UP IN MILWAUKEE, NEAR MILWAUKEE, IN FOND FADDEN, , FAAH . IF YOU TALK TO HER LONG ENOUGH THE WISCONSIN ACCENT WILL COME OUT. UM, AND, AND WENT ON TO ATTEND THE UNIVERSITY OF WISCONSIN LACROSSE FOR HER UNDERGRADUATE EDUCATION AND THEN TO NORTHERN ILLINOIS UNIVERSITY WHERE SHE OBTAINED HER MASTER'S OF PUBLIC ADMINISTRATION DEGREE. SARAH IS PROUD OF HER FAMILY, WHICH CONSISTS OF HER FIANCE JAY, THEIR GERMAN, UH, SHORT-HAIRED POINTER, MAGGIE AND THEIR NEW DAUGHTER DYLAN, WHO WAS BORN IN JUNE. AND OF WHOM SARAH IS MOST PROUD BEING A WISCONSIN NATIVE. SARAH IS NATURALLY A GREEN BAY PACKERS FAN. SO SOMETHING YOU MAY NOT KNOW ABOUT SARAH, UH, HOWEVER, IS THAT SHE LIKES TO PLAY GOLF IN HER FREE TIME, THOUGH NOT VERY WELL, SHE JOKES THE ADDISON WAY OF PROVIDING THE BEST SERVICE TOGETHER. IT IS PROVIDING THE BEST SERVICE TOGETHER FOR THE RESIDENTS, BUSINESSES, AND COMMUNITY. UM, DREW SARAH INTO HER CAREER WITH THE TOWN. SHE SAYS SHE WANTED TO BE A PART OF A COLLABORATIVE TEAM AS WELL AS PART OF AN ORGANIZATION THAT TAKES PRIDE IN ENHANCING QUALITY OF LIFE FOR THE COMMUNITY. IN FACT, COLLABORATION RUN DEEPS RUNS DEEP IN HER CAREER HISTORY AS SHE CREATED MANY SHARED SERVICE MODELS DURING HER, UH, TIME WORKING AT GLENVIEW, ILLINOIS, INCLUDING A JOINT PURCHASING INITIATIVE WITH 20 DIFFERENT MUNICIPALITIES AND EXPANDING GLENVIEW'S JOINT DISPATCH CENTER TO 12 TO SERVE 12 DIFFERENT MUNICIPALITIES. WE ARE EXCITED TO WELCOME HER AND HER KNOWLEDGE TO ADDISON. PLEASE JOIN ME IN RECOGNIZING SARAH. THANK YOU, SARAH. THANK YOU SARAH. THANKS SARAH. THANK YOU. NEXT UP, TIM SCHMIDT WILL INTRODUCE ANOTHER GREAT NEW EDITION. I, GOOD EVENING MAYOR AND CITY COUNCIL. KEN SCHMIDT, DIRECTOR OF DEVELOPMENT SERVICES FOR THE TOWN. I AM PLEASED TO INTRODUCE THE TOWN'S NEW BUILDING OFFICIAL, UH, DALE JACKSON. UH, DALE'S FIRST DAY WITH THE TOWN WAS YESTERDAY AND WE'RE EXCITED TO WELCOME HIM TO THE ADDISON FAMILY. DALE GREW UP IN TEXAS CITY, TEXAS AND HE WENT ON TO ATTEND HARDIN SIMMONS UNIVERSITY FOR HIS UNDERGRADUATE EDUCATION. DALE ALSO RECENTLY OBTAINED HIS MASTER'S DEGREE IN LEADERSHIP AND MANAGEMENT. DALE AND HIS WIFE CANDY SHARE. THREE BOYS, SCOTT, TIM, AND ROBERT, AND A DAUGHTER NAMED KATIE. UH, THEY ALSO HAVE TWO GRANDCHILDREN, ELLIE, MAE AND WAYNE. SO IN HIS FREE TIME, DALE ROOTS ON FOR A REAL FOOTBALL TEAM, THE DALLAS COWBOYS. UH, AND HE ALSO TAPS INTO HIS MUSICAL SIDE BY PLAYING THE TEMPE. I LEARNED WHAT THAT WAS TODAY. SO QUITE A TALENT THERE. IN ADDITION TO RECEIVING HIS MASTER'S DEGREE LAST YEAR, DALE IS PROUD TO SAY THAT HE RECEIVED ATML AWARD FOR MANAGEMENT INNOVATION IN 2002. AFTER WORKING WITH THE TOWN THROUGH A THIRD PARTY INSPECTION FIRM. AFTER AND AFTER ENJOYING HIS EXPERIENCE DOING SO, DALE DECIDED TO MAKE THE MOVE AND BEGIN HIS CAREER WITH THE TOWN OF ADDISON. HE'S READY TO BRING HIS EXPERIENCE TO HIS ROLE AND TO EMBODY THE ADDISON WAY BY GOING THE EXTRA MILE TO DELIVER NOT JUST GOOD, BUT EXCELLENT CUSTOMER SERVICE. PLEASE JOIN ME IN WELCOMING DALE TO THE TOWN. GET UP HERE, DALE. THANK YOU. I'M JUST GLAD TO BE HERE, . THANK YOU. WE'RE GLAD TO HAVE YOU. THANK YOU. ALL RIGHT. [a. City Manager's Announcements] I ALSO DO HAVE JUST TWO ANNOUNCEMENTS TODAY. UH, ONE RELATES TO TOMORROW OUR PLANNING AND ZONING MEETING HAS MOVED DATES. UM, AS YOU ALL KNOW, UH, THE PLANNING AND ZONING MEETING TYPICALLY MEETS ON THE THIRD TUESDAY OF THE MONTH. HOWEVER, TO ACCOMMODATE THE THANKSGIVING HOLIDAY, THE NOVEMBER MEETING HAS BEEN MOVED TO TOMORROW, NOVEMBER 15TH. THE MEETING WILL BEGIN AT 6:00 PM RIGHT HERE AT ADDISON CONFERENCE CENTER. THANKSGIVING TOWN OFFICES, INCLUDING THE ATHLETIC CLUB, WILL BE CLOSED ON THURSDAY, NOVEMBER 23RD AND FRIDAY NOVEMBER 24TH FOR THANKSGIVING. IF YOU NEED ASSISTANCE DURING THE HOLIDAY, PLEASE CALL THE PHONE THE POLICE DISPATCH NON-EMERGENCY NUMBER, WHICH IS 9 7 2 4 5 0 7 1 5 6. TRASH WILL NOT BE COLLECTED ON THANKSGIVING, BUT WILL INSTEAD BE PICKED UP ON FRIDAY, NOVEMBER 24TH. AND HAPPY HOLIDAY TO ALL. THAT'S ALL FOR ME, MAYOR. VERY GOOD. THANK YOU DAVID. AND WELCOME TO OUR TWO NEW FOLKS. GREAT TO, GREAT TO HAVE YOU ALL HERE. I GOT TO MEET SARAH THE OTHER DAY, SO GLAD TO, GLAD TO SEE YOU AGAIN AND, UH, LOOK FORWARD TO GETTING TO KNOW EVERYBODY, ALL THE NEW FOLKS WE HAVE. SO ITEM THREE, PUBLIC COMMENT. THIS [01:05:01] IS THE OPPORTUNITY FOR FOLKS IN THE PUBLIC TO ADDRESS THE COUNCIL ON ANY ITEMS THAT EITHER ARE ON THE AGENDA TONIGHT OR NOT ON THE AGENDA TONIGHT. AND IF YOU WOULD, UH, IF THERE'S ANYBODY IN THE ROOM THAT WOULD LIKE TO ADDRESS THE COUNCIL, I DON'T HAVE ANY CARDS THAT, UH, INDICATE THAT, BUT IF THERE'S ANYBODY THAT WOULD LIKE TO SPEAK, PLEASE RAISE YOUR HAND OR JUST COME FORWARD AND SEEING NONE, WE WILL CLOSE THE PUBLIC COMMENT SECTION ITEM THREE [4. Consent Agenda. All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.] AND GO TO ITEM FOUR, WHICH IS OUR CONSENT AGENDA. AND, UH, CONSENT INCLUDES ITEMS FOUR A THROUGH FOUR D. IS THERE A MOTION? MAYOR, I'D LIKE TO MAKE A MOTION TO APPROVE A THROUGH D ITEM FOR A THROUGH D AND A SECOND. MAYOR, I SECOND PLEASE. JUST MISSING THE B. YES. YES. AND AC AND D WOULD ALSO BE A THROUGH D. YES. . . WAS THAT, WAS THAT YOUR SECOND ALSO THE GQ? YES. I WILL SECOND THAT. ALL RIGHT, SO WE HAVE A MOTION FROM MARLON AND GQ SECONDED TO ANY DISCUSSION. ALL IN FAVOR? AYE. AYE. AYE. ANY OPPOSED? ALRIGHT, ITEM FOUR PASSES IS APPROVED. ITEM FIVE [a. Hold a public hearing, present, discuss, and consider action on a request to amend Special Use Permit (SUP), Ordinance No. O13-051, for property located at 4875 Belt Line Road, that is currently zoned Commercial-2 (C-2), to allow modifications to the development plan. Case 1892-SUP/4875 Belt Line Road (Home2 Suites).] ARE PUBLIC HEARINGS FIVE A HOLD A PUBLIC HEARING PRESENT, DISCUSS AND CONSIDER ACTION ON A REQUEST TO AMEND SPECIAL USE PERMIT SUP ORDINANCE NUMBER ZERO. UM, ACTUALLY OH 1 3 0 DASH 0 5 1 FOR PROPERTY LOCATED AT 48 75 BELTLINE ROAD THAT IS CURRENTLY ZONED COMMERCIAL TWO C TWO TO ALLOW MODIFICATIONS TO THE DEVELOPMENT PLAN CASE 1892 DASH U SLASH 48 75 BELTLINE ROAD HOME TWO SUITES. KEN, GOOD EVENING MAYOR AND CITY COUNCIL. KEN SCHMIDT, DIRECTOR OF DEVELOPMENT SERVICES. SO THE SUBJECT PROPERTY IS LOCATED NORTH OF BELTLINE ROAD AT THE MIDPOINT BETWEEN ADDISON ROAD AND QUORUM DRIVE. UH, THE ZONING FOR THE SUBJECT PROPERTY, UH, WITH THE CURRENT USE STATES BACK TO 2013 WHEN THE TOWN APPROVED AN SUP, UH, TO ALLOW A HOTEL, THAT HOTEL HOME TWO SUITES WAS CONSTRUCTED IN 2015 WITH THIS REQUEST. TONIGHT, THE APPLICANT IS REQUESTING TO AMEND THAT EXISTING SUP IN ORDER TO ACCOMMODATE SOME NEW STRUCTURES ON THE EXTERIOR OF THE SITE. UH, SPECIFICALLY SHADE STRUCTURES IN THE POOL AREA OF THE SITE. UH, THREE OF THOSE, UH, STRUCTURES, UH, WILL BE ADDED. UH, THOSE ARE CONSTRUCTED OF STEEL WITH POLYETHYLENE COVER. UM, WITH THIS REQUEST, THERE ARE NO OTHER MODIFICATIONS TO THE EXTERIOR, UH, OR INTERIOR, UH, OF THE PROPERTY. UH, AND WITH THAT, STAFF DID NOTIFY ADJACENT PROPERTY OWNERS WITHIN 200 FEET OF THE REQUEST IN ACCORDANCE WITH TOWN AND STATE LAW. UH, 13 NOTICES WERE SENT. UH, WE DID NOT RECEIVE, WE DID NOT RECEIVE ANY FEEDBACK ON THE REQUEST AT THE OCTOBER PLANNING ZONING COMMISSION MEETING. THE COMMISSION VOTED SIX ZERO TO APPROVE THIS REQUEST. UH, THE APPLICANT IS HERE TONIGHT. IF YOU DO HAVE ANY QUESTIONS, UH, STAFF DOES RECOMMEND APPROVAL OF THE REQUEST. VERY GOOD. ANY QUESTIONS FOR KEN GQ? NO. THANK YOU. AND, UH, NO PRESENTATION FROM THE APPLICANT, IS THAT CORRECT? OKAY, VERY GOOD. THIS IS A PUBLIC HEARING, SO WE WILL OPEN UP THE PUBLIC HEARING AND ALLOW ANYBODY TO SPEAK ON THIS ITEM IF THEY WOULD LIKE TO THE COUNCIL. IS THERE ANYBODY THAT WOULD LIKE TO SPEAK ON ITEM FIVE A? SEEING NONE, WE WILL CLOSE THE PUBLIC HEARING AND I'LL ENTERTAIN A MOTION. SO MOVED. MAYOR FROM MY LIEN AND SECOND FROM DARREN. ANY DISCUSSION? ALL IN FAVOR? AYE. AYE. AYE. ANY OPPOSED? ITEM FIVE A IS APPROVED. THANK YOU. ITEM FIVE B, [b. Hold a public hearing, present, discuss, and consider action on a request to amend Special Use Permit (SUP), Ordinance No. 098-022, for property located at 4960 Arapaho Road, that is currently zoned Planned Development (PD), Ordinance No 004-048, to allow modifications to the development plan. Case 1893-SUP/4960 Arapaho Road (Radisson Hotel).] HOLD A PUBLIC HEARING PRESENT, DISCUSS AND CONSIDER ACTION ON OUR REQUEST TO AMEND SPECIAL USE PERMIT, SUP ORDINANCE NUMBER OH 9 5 0 2 2 FOR PROPERTY LOCATED AT 49 60 ARAPAHOE ROAD THAT IS CURRENTLY ZONED PLAN DEVELOPMENT PD. ORDINANCE NUMBER 0 0 4 DASH 0 4 8 TO ALLOW MODIFICATIONS TO THE DEVELOPMENT PLAN CASE 1893 DASH U SLASH 49 60 ARAPAHOE ROAD, RADISSON HOTEL KEN. THANK YOU. KEN SCHMIDT, DIRECTOR OF DEVELOPMENT SERVICES FOR THE TOWN. SUBJECT PROPERTY IS LOCATED AT THE SOUTHWEST CORNER OF ARAPAHOE ROAD AND QUORUM DRIVE AND THE ZONING, UH, FOR THE EXISTING, UH, RADISSON FLAGGED HOTEL USE, UH, DATES BACK TO 1998, UH, WHEN THE TOWN FIRST APPROVED AN SUP FOR THAT USE. UH, WITH THE REQUEST TONIGHT, THE APPLICANT IS PROPOSING TO AMEND THAT SUP IN ORDER TO FACILITATE RE FLAGGING OF THE PROPERTY TO A, UH, HAMPTON BY HILTON, UH, HOTEL. SO WITH THIS REQUEST, THE APPLICANT IS PROPOSING, UH, INTERIOR FLOOR AREA, UH, ENHANCEMENTS, [01:10:01] UH, TO THE GROUND FLOOR, SPECIFICALLY THE LOBBY RESTAURANT, UH, FITNESS CENTER AND KITCHEN TO ALIGN WITH THE HAMPTON BY HILTON BRAND STANDARDS. NO OTHER MODIFICATIONS OR INCREASES IN FLOOR AREA ARE PROPOSED WITH THIS REQUEST. UH, ALSO, UH, EXTERIOR TO THE SITE, UH, NO UH, IMPROVEMENTS ARE PROPOSED TO EITHER THE PARKING AREAS OR, UH, THE LANDSCAPE. UH, THERE ARE MODIFICATIONS AND REFINEMENTS PROPOSED TO THE BUILDING FACADE SPECIFICALLY, UH, CHANGES IN MATERIAL TO, UH, BETTER ALIGN WITH THE HILTON, UM, UH, HAMPTON BY HILTON BRAND STANDARD, UH, CHANGING AND INCLUDING SOME BRICK EFIS AND WOOD PANELING. AND THEN, UH, IMPROVEMENTS AND ENHANCEMENTS TO THE, UM, ENTRYWAY SPECIFICALLY, UH, UPDATING THE PORTER CASHIER AREA AND THE AWNINGS AND WINDOWS. WITH THIS REQUEST, UH, STAFF NOTIFIED ADJACENT PROPERTY OWNERS WITHIN 200 FEET OF THE SUBJECT PROPERTY IN ACCORDANCE WITH TOWN AND STATE LAW. 12 NOTICES WERE SENT. WE DID NOT RECEIVE ANY FEEDBACK ON THIS REQUEST AT THE OCTOBER PLANNING ZONING COMMISSION MEETING. COMMISSION VOTED SIX ZERO TO APPROVE THE REQUEST. UH, THE APPLICANT IS PRESENT IF YOU HAVE ANY QUESTIONS RELATED TO THEIR SPECIFIC PROPOSAL, STAFF DOES RECOMMEND APPROVAL OF THE REQUEST. THANK YOU. ANY QUESTIONS FOR KEN? OKAY. THIS IS A PUBLIC HEARING AS WELL, SO WE'LL OPEN UP THE PUBLIC HEARING FOR ANY OF THEM. ANYONE THAT WOULD LIKE TO SPEAK TO THE COUNCIL ON THIS ITEM. IF THERE IS ANYBODY PLEASE RAISE YOUR HAND OR COME FORWARD AND SEEING NONE, WE'LL CLOSE THE PUBLIC HEARING AND ENTERTAIN A MOTION. MAYOR, I MOVE FOR APPROVAL. I'LL SECOND. THANK YOU EILEEN AND DAN WITH A SECOND. ANY DISCUSSION? MAY I LIKE TO COMMENT? SURE. DID. GQ, I'D LIKE TO THANK THE APPLICANT FOR THEIR COMMITMENT TO ADDISON AND WE RECOGNIZE THE, UH, THE COST AND THE EFFORT AND, AND APPRECIATE THAT AS A COUNSEL. THANK YOU FOR THE COUNT FOR THE COMMENT. GQ. ANY OTHER COMMENTS? ALRIGHT, ALL IN FAVOR? AYE. AYE. AYE. THE OPPOSED? ALRIGHT. ITEM FIVE B IS APPROVED. THANK YOU VERY MUCH ON THAT. ITEM FIVE [c. Hold a public hearing, present, discuss, and consider action on a request for a Special Use Permit (SUP) for property located at 4006 Belt Line Road, Suite 100, that is currently zoned Planned Development (PD), through Ordinance No. 460, and amended by Ordinance No. 085-003, to allow an educational institution. 1897-SUP/4006 Belt Line Road, Suite 100 (Montessori Institute of North Texas).] C, HOLD A PUBLIC HEARING PRESENT, DISCUSS AND CONSIDER ACTION ON A REQUEST FOR A SPECIAL USE PERMIT, SUP FOR A PROPERTY LOCATED AT 4 0 0 6 BELTLINE ROAD, SUITE 100 THAT IS CURRENTLY ZONED PLAN DEVELOPMENT PD THROUGH ORDINANCE NUMBER 4 6 0 AND AMENDED BY ORDINANCE NUMBER 0 8 5 DASH ZERO THREE. TO ALLOW AN EDU EDUCATIONAL INSTITUTION 1897 DASH SU SLASH 4 0 0 6 BELTLINE ROAD, SUITE 100 MONTESSORI INSTITUTE OF NORTH TEXAS. KEN KEN SCHMIDT, DIRECTOR OF DEVELOPMENT SERVICES FOR THE TOWN. UH, THE REQUEST, UH, THE SUBJECT PROPERTY IS SITUATED AT THE SOUTHWEST CORNER OF BELTLINE ROAD AND SURVEYOR BOULEVARD. UH, THE ZONING FOR THIS PROPERTY DATES BACK TO 1978 WHEN IT WAS REZONED TO PLAN DEVELOPMENT. UH, THIS EXISTING OFFICE BUILDING THAT IS CURRENTLY SITUATED ON THE SITE WAS CONSTRUCTED IN 1983. UH, WITH THIS PROPOSAL TONIGHT, UH, A NEW TENANT IS REQUESTING, UH, THIS SUP IN ORDER TO ALLOW FOR AN EDUCATIONAL INSTITUTION. THIS TENANT IS THE MONTESSORI INSTITUTE OF NORTH TEXAS, AN ORGANIZATION DEDICATING TO TRAINING, UH, MONTESSORI SCHOOL TEACHERS. UM, SO WITH THIS REQUEST, THE APPLICANT WOULD OCCUPY JUST UNDER 15,000, UH, SQUARE FEET TENANT SPACE. UH, IN THAT SPACE THEY'D PROVIDE TRAINING, CERTIFICATION AND PROFESSIONAL DEVELOPMENT FOR MONTESSORI TEACHERS. TYPICAL CLASS SIZE WOULD RANGE FROM, UH, FOR ONSITE TRAINING WOULD RANGE FROM SIX TO 30 INDIVIDUALS AND THEY WOULD MAINTAIN TYPICAL BUSINESS HOURS 8:00 AM TO 5:00 PM MONDAY THROUGH FRIDAY. UM, SO WITH THIS REQUEST, THE APPLICANT IS NOT PROPOSING, UH, ANY IMPROVEMENTS TO PARKING LANDSCAPE OR EXTERIOR APPEARANCE. AND, UH, STAFF UH, BELIEVES THE EXISTING SITE IMPROVEMENTS ARE APPROPRIATE TO SUPPORT THIS USE. UH, THE PARKING, UH, ON THE SITE IS SOMEWHAT UNIQUE IN THAT IT'S REQUIRED TO HAVE 678 SPACES BUT ONLY SUPPLY 621 SPACES. WE BELIEVE THERE WAS SOME LOSS OVER TIME, UH, DUE TO ACCOMMODATIONS FOR, UH, ACCESSIBLE PARKING. BUT WE ALSO DO BELIEVE THERE IS VERY LIKELY AN AGREEMENT, UH, FOR THE EXISTING ENCORE PROPERTY. THERE'S SURFACE PARKING THAT IS ONLY ACCESSIBLE FROM THIS PROPERTY THAT WE BELIEVE WAS LIKELY NEEDED AT A TIME WHERE THERE WAS MUCH MORE PARKING DEMAND GENERATED BY THIS EXISTING OFFICE BUILDING. BASED ON CURRENT CONDITIONS, WE DO NOT BELIEVE THERE ARE ANY PARKING CHALLENGES FOR THIS PROPERTY AND WE'RE COMFORTABLE WITH THE CURRENT SUPPLY. UM, SO IN ACCORDANCE WITH TOWN [01:15:01] AND STATE REQUIREMENTS, STAFF DID PROVIDE NOTICE TO PROPERTY OWNERS WITHIN 200 FEET OF THE SUBJECT PROPERTY. 38 NOTICES WENT OUT. UH, WE DID NOT RECEIVE ANY FEEDBACK ON THE REQUEST AND AT THEIR OCTOBER MEETING, THE PLANNING ZONING COMMISSION RECOMMENDED APPROVAL BY A SIX ZERO VOTE. WITH THAT STAFF DOES RECOMMEND APPROVAL OF THE REQUEST. THE APPLICANT IS PRESENT IF YOU HAVE ANY QUESTIONS RELATED TO THEIR PROPOSAL. THANK YOU. ANY QUESTIONS FOR KEN? OKAY. THIS IS A PUBLIC HEARING AS WELL, AND SO WE'LL OPEN UP PUBLIC HEARING FOR ANYONE THAT WOULD LIKE TO ADDRESS THE COUNCIL ON THIS ITEM. AND IS THERE ANYBODY THAT WOULD LIKE TO DO SO? AND SEEING NONE, WE'LL CLOSE THE, UH, PUBLIC HEARING TO ENTERTAIN A MOTION. I'LL MOTION TO APPROVE. SECOND. THANK YOU DAN. AND A SECOND FROM NANCY. ANY DISCUSSION? UH, I DID, I HAVE ONE QUESTION, KEN, MAYBE IT'S A QUESTION FOR THE APPLICANT. SO, UH, I'M JUST CURIOUS, I GUESS WHETHER SI CLASS SIZE OF SIX TO 30 ARE THERE, ARE THERE PRETTY MUCH CLASSES ONGOING MOST OF THE TIME? OR IS THERE LIKE CLASS FOR A LITTLE WHILE AND THEN THERE'S NOT, I'M JUST KINDA CURIOUS AS TO HOW, WHAT THAT I'M NOT AS FAMILIAR AS THEIR OPERATION AS, AS THEY WOULD PROBABLY BE, AS IT WOULD BE. UH, I WOULD ANTICIPATE IT'S PROBABLY MORE SPORADIC, BUT, UH, I I THINK THEY WOULD BE BEST SITUATED TO, TO RESPOND TO THAT QUESTION. OKAY. IT IS JUST CURIOUS CURIOSITY. UM, ANYWAY, UM, UM, ALL IN FAVOR? AYE. ANY OPPOSED? ALRIGHT, ITEM FIVE D IS APPROVED, ACTUALLY FIVE C IS APPROVED. MOVING ON TO [d. Hold a public hearing, present, discuss, and consider action on a request to amend the development standards and approve a development plan for Phase II of a 12.22± acre property located at 16675 Addison Road, currently zoned Planned Development (PD), Ordinance No. 023-32, to allow for the construction of an office/warehouse development with associated site improvements. Case 1900-Z/16675 Addison Road (Phase II).] ITEM FIVE D, HOLD A PUBLIC HEARING PRESENT, DISCUSS AND CONSIDER ACTION ON A REQUEST TO AMEND THE DEVELOPMENT STANDARDS AND APPROVE A DEVELOPMENT PLAN FOR PHASE TWO OF A 12.22 ACRE PROPERTY. LOCATED AT 1 6 6 7 5 ADDISON ROAD, CURRENTLY ZONED PLAN DEVELOPMENT PD. ORDINANCE NUMBER 0 2 3 DASH THREE TWO TO ALLOW FOR THE CONSTRUCTION OF AN OFFICE SLASH WAREHOUSE DEVELOPMENT WITH ASSOCIATED SITE IMPROVEMENTS CASE 1900 DASH Z SLASH 1 6 6 7 5 ADDISON ROAD, PHASE TWO. KEN KEN SCHMIDT, DIRECTOR OF DEVELOPMENT SERVICES FOR THE TOWN. UH, THE 12.22 ACRE SUBJECT PROPERTY IS SITUATED AT THE SOUTHWEST CORNER OF ADDISON ROAD AND XCEL PARKWAY. UH, THE ZONING FOR THIS SITE DATES BACK TO THE MID EIGHTIES WHEN IT WAS FIRST REZONED PLAN DEVELOPMENT DISTRICT. UM, IN THE EARLY NINETIES. IT WAS, UH, THE ZONING WAS MODIFIED AGAIN TO FACILITATE THE CONSTRUCTION OF THE EXISTING, UH, AND VACANT CALL CENTER BUILDING, UH, THAT CURRENTLY EXISTS ON THE PROPERTY. UM, EARLIER THIS YEAR, THE COUNCIL, UH, ACTED ON AND APPROVED A REQUEST TO AMEND THE EXISTING PLAN DEVELOPMENT, UH, ZONING DISTRICT TO, UH, ALLOW FOR, UH, ADAPTIVE REUSE OF THE EXISTING BUILDING AND THEN ALSO TO ADD AN INFILL BUILDING, UM, ON THE SITE TO CONVERT THIS CALL CENTER SITE TO A, UH, OFFICE WAREHOUSE SITE, INDUSTRIAL SITE, UM, UH, SITUATED, UH, AT THIS PROPERTY. UM, SO WITH THAT APPROVAL, THE TOWN DID APPROVE NEW, UH, USE AND DEVELOPMENT STANDARDS, DEVELOPMENT PLANS AND A REGULATING CONCEPT PLAN TO FACILITATE THE PHASE DEVELOPMENT OF THE PROPERTY WITH THIS REQUEST. TONIGHT, THE APPLICANT IS PROPOSING A MINOR AMENDMENT TO THOSE, UH, USE AND DEVELOPMENT STANDARDS. AND THEN ALSO, UH, IS PRESENTING A DEVELOPMENT PLAN FOR BOTH PHASES TO FACILITATE A SINGLE PHASE PROJECT ON THE SITE. SO THE TWO AMENDMENTS TO THE PERMITTED USES AND DEVELOPMENT STANDARDS RELATE TO, UH, THE, UM, FLOOR PLAN, UH, STANDARDS FOR THE SECOND PHASE. SO THE NEW INFILL BUILDING AT THE WESTERN EDGE OF THE SITE. UM, SO THERE WAS A CHANGE FROM IN THE MAXIMUM TENANT OCCUPANCY. SO THAT BUILDING IS, UH, REQUIRED TO HAVE NO LESS THAN TWO TENANT SPACES AND NO MORE THAN FOUR. UM, AND SO IF IT WERE TO BE A, A, UM, UH, TO MAXIMIZE, UH, THE TENANT SPACE SIZE, THE MAXIMUM, UH, IS CHANGING, UH, FROM WHAT WAS PREVIOUSLY APPROVED 50,000 SQUARE FEET TO A NEW MAXIMUM, UH, TENANT SPACE SIZE OF 50,495 SQUARE FEET. SO JUST, JUST UNDER A 500 SQUARE FOOT INCREASE. SO VERY SMALL CHANGE. AND THEN ALSO THERE WAS A CHANGE TO THE, UM, UH, FACADE DESIGN, UH, REQUIREMENTS. SO INSTEAD OF REQUIRING THE BUILDING ENTRY TO BE ON THE NORTH FACADE FACING, UM, EXCEL, UH, UH, PARKWAY, UH, THIS WOULD ALLOW THE BUILDING ENTRY TO BE AT THE WEST [01:20:01] FACADE IN THE SAME GENERAL VICINITY. AND THEN INSTEAD OF HAVING DOORS ON EXCEL PARKWAY, THEY WOULD HAVE GLAZING. UM, SO WITH MOST OF THEIR PARKING, UH, FOR WORKERS AND VISITORS BEING ON THE WEST FACADE, IT MADE SENSE TO PLACE THE BUILDING ENTRY AT THAT FACADE AS WELL. UM, SO HERE IS THE FLOOR PLAN FOR THE PROPOSED PHASE TWO BUILDING. UH, IT IS, UH, PRESENTLY, UH, PROPOSED TO BE JUST OVER A HUNDRED THOUSAND SQUARE FEET, RANGING FROM TWO TO FOUR TENANT SPACES AND NO MORE THAN 13 DOCK DOORS CONSISTENT WITH THE PREVIOUS, UH, PD REZONING APPROVAL. UM, WITH THIS, UH, THE APPLICANT IS PROPO HAS PRESENTED, UM, A SITE PLAN AND A LANDSCAPE PLAN THAT APPLIES, UH, PARKING STANDARDS AND, UH, PRESENTS A PARKING SUPPLY THAT EXCEEDS THE MINIMUM PARKING REQUIREMENTS, UH, BY, UM, 43 SPACES, UH, APPLYING A PARKING RATIO OF ONE SPACE PER 1000 SQUARE FEET OF FLOOR AREA. AND THEN IT ALSO PROVIDES A LANDSCAPE PLAN THAT MAXIMIZES, UH, PLANTINGS ON SITE. BUT BECAUSE THIS IS A REDEVELOPMENT PROJECT WHERE THEY WERE, ARE REDEVELOPING WHAT WAS PREVIOUSLY A LARGE SURFACE PARKING LOT THAT HAD A LOT OF, UM, CANOPY TREES, UM, IN ACCORDANCE WITH TOWN REQUIREMENTS FOR PARKING LOT LANDSCAPING, UM, THERE IS NOT ENOUGH SPACE ON SITE TO REPLACE AND MITIGATE ALL THE TREES ON SITE. SO WITH THAT, UM, UH, STAFF HAS, UH, BELIEVE AN APPROPRIATE SOLUTION FOR THIS CASE IS ALLOWING, UH, THE APPLICANT TO MITIGATE 80 CALIPER INCHES OF TREE REMOVAL, UM, WITH, UM, EXCUSE ME, 228 CPER INCHES OF TREE REMOVAL, UH, THROUGH, UH, PAYMENT IN LIEU OF MITIGATION. SO THAT WOULD AMOUNT TO, UH, JUST UNDER $45,000 IN FEE IN LIEU OF MITIGATION. UM, SO, UH, WITH THE PROPOSED FACADE PLAN FOR THE PHASE TWO BUILDING, UH, IT WILL MATCH THE CHARACTER OF THE EXISTING CALL CENTER BUILDING WITH THE MODIFICATIONS THAT WERE PREVIOUSLY PROPOSED TO THAT BUILDING. AND THEN ALSO THE, UH, WE'LL MEET THE INTENT OF THIS NEW BUILDING. UH, STAFF DID PROVIDE PUBLIC NOTICE, UH, TO PROPERTY OWNERS WITHIN 200 FEET OF THE SUBJECT PROPERTY IN ACCORDANCE WITH TOWN AND STATE LAW 13 RECIPIENTS. UH, NOTICE RECIPIENTS, UH, WERE, UH, NOTIFIED. UH, WE DID NOT RECEIVE ANY FEEDBACK ON THE REQUEST, UH, AND PLANNING ZONING COMMISSION DID RECOMMEND APPROVAL OF THIS APPLICATION BY A VOTE OF SIX ZERO, UM, AT THEIR OCTOBER MEETING WITH THAT STAFF DOES RECOMMEND APPROVAL OF THIS REQUEST. JAMES YU FROM LOVET COMMERCIAL, THE NEW OWNER, EXCUSE ME, LOVET INDUSTRIAL, THE NEW OWNER OF THE PROPERTY IS HERE. UH, IF YOU WISH TO ADDRESS THE APPLICANT. ANY QUESTIONS FOR KEN EILEEN? ONE WITH 43 EXTRA PARKING SPACES. IS THERE NOT A WAY THAT WE CAN SAVE SOME OF THOSE TREES OR ADD SOME MORE ON THE PROPERTY AS OPPOSED TO HAVING THEM PAY FOR THE CALIPER INCHES? SO WE DID LOOK AT THAT AND WHAT YOU'LL SEE, UM, WHERE THERE IS POTENTIAL TO ADD MORE SPACES, UM, OR ADD MORE TREES WITHIN THE PARKING AISLES, YOU'LL SEE A, A PATTERN THERE. ONE ON THE, AT THE SOUTHERN LIMIT OF THE SITE, THERE ARE SOME ADDITIONAL CONSTRAINTS IN THAT. THERE'S SOME EXISTING UTILITIES THAT ARE PREVENTING FROM US FROM, UH, ACCOMMODATING NEW TREE PLANTINGS. AND THEN, UM, AT THE WESTERN EDGE OF THE SITE, YOU'LL SEE, AND REALLY THROUGHOUT ALL THE, THE PARKING AISLES, YOU'LL SEE THAT WE'RE TRYING TO ACCOMMODATE A SPACING THAT WOULD NOT CROWD THE TREES, A CONDITION THAT WE HAVE ON A LOT OF OUR COMMERCIAL PROPERTIES THROUGHOUT TOWN, WHERE THEY'RE PLANTED TOO CLOSELY TOGETHER, UH, AND THEY, IT'LL DOES NOT OPTIMIZE THEIR GROWING CONDITIONS. SO WHAT WE DO BELIEVE, GIVEN THAT, AND GIVEN THAT THESE ARE ARE PAVED AREAS WHERE PEOPLE GENERALLY WON'T BE WALKING IS THERE'S GREATER BENEFIT THAT CAN BE ACHIEVED BY PLANTING TREES IN AREAS WHERE PEOPLE CAN ENJOY THEM MORE. OTHER QUESTIONS? SO, KEN, I HAVE A QUESTION SLASH COMMENT. I GUESS. SO WITH THE RECENT HEAVY RAINS THAT WE HAD, UH, 'CAUSE THIS IS ON MY NORMAL WALKING ROUTE, UM, THOSE ON THE EAST SIDE OF THE PROPERTY FACING ADDISON ROAD, THEY HAVE THE BIG WATER DETENTION AREAS AND UH, AND THEY HAVE DRAINS THAT GO OUT TO THAT, THAT REALLY DON'T DRAIN. SURE. AND SO, I MEAN, THEY WERE, THEY WERE FULL AND, AND, AND ONE OF THEM, IT'S, IT'S BACKING UP THROUGH THESE, THROUGH THE STORM DRAIN AND FLOODING THAT, THAT RIGHT, THE CURB LANE ON SOUTHBOUND ADDISON ROAD THERE, IS THERE ANYTHING THAT WE [01:25:01] CAN DO TO MAKE SURE THAT THAT, UH, STAYS CLEAR? I DON'T KNOW IF THAT'S A, AN ADDISON THING TO DO OR THE, THE PROPERTY OWNER. SO IT, IT, THERE'S, THERE'S PROBABLY ITEMS FOR BOTH THE TOWN AND THE PROPERTY OWNER TO ADDRESS THE, THE GOOD THING, WHEN YOU DO HAVE NEW DEVELOPMENT OR REDEVELOPMENT, IT'S A GREAT OPPORTUNITY TO LOOK AT NOT ONLY EXISTING CONDITIONS THAT NEED TO BE ADDRESSED, BUT TO USE THE OPPORTUNITY OF THAT DEVELOPMENT TO ADDRESS EXISTING CHALLENGES. SO THEY WILL BE REQUIRED TO, UH, SUBMIT THE CIVIL ENGINEERING PLANS TO FACILITATE THIS PROJECT, AND DRAINAGE WILL BE A KEY CONSIDERATION. THEY WILL NOT BE ABLE TO EXCEED, UH, THE CURRENT, UH, RUNOFF, UH, THAT IS GENERATED BY THE SITE. SO IF THEY WERE TO EXCEED IT, THEY WOULD HAVE TO MITIGATE THAT AND DETAIN THAT RUNOFF. UH, BUT IF IT IS A TOWN MAINTENANCE ISSUE, THAT'S SOMETHING, UM, CERTAINLY OUR PUBLIC WORKS TEAM WILL EVALUATE AND, AND SEE IF THERE'S ANYTHING THAT WE CAN DO TO ADDRESS THAT IN THE INTERIM. OKAY. YEAH, 'CAUSE IT DOES CREATE A DANGEROUS SITUATION BECAUSE THE WATER DOES COME UP OVER THE CURB THOUGH, SO THAT'S, SO I SEE PEOPLE AND THEY, THEY GO DEEP INTO WATER OR THEY SWERVE AND ALMOST RUN INTO OTHER PEOPLE. SO THANK YOU FOR, UH, FOLLOWING UP ON THAT. I APPRECIATE THAT. UH, ANY OTHER QUESTIONS FOR KEN? ONE QUICK QUESTION, KEN. BEING, IT WAS A, A FORMERLY A CALL CENTER AND NOW THERE'S BAY DOCKS FOR 18 WHEELERS. I'M ASSUMING THIS IS A MORNING ROUTINE, MEANING WILL WILL ADDISON ROAD BE FLOODED NOW WITH BIG RIGS COMING UP AND DOWN TO THAT FACILITY? SO WHEN WE, UM, CONSIDERED THIS REQUEST, UH, WE WERE, UH, THAT WAS A CONCERN, UH, FOR TOWN STAFF. AND SO WHAT WE DID, UH, IN THE DEVELOPMENT OF, UH, THE DEVELOPMENT PLANS AS WELL, AND MORE IMPORTANTLY THE USE AND DEVELOPMENT STANDARDS IS WE WORKED, UM, UH, FOR SOME TIME WITH THE, UM, APPLICANT, UH, WHO, UH, INITIALLY, UH, UH, TOOK CONTROL OF THE PROPERTY AND FACILITATED THE REZONING PROCESS TO ENSURE THAT THE DOCK DOORS THAT ARE ACCOMMODATED ON, UH, BOTH OF THESE BUILDINGS, THE, THE NUMBER AND THE ORIENTATION WERE CONSISTENT WITH THE OTHER BUILDINGS IN EXCEL, IN THE EXCEL CORRIDOR. SO IF, IF YOU EVER HAVE A CHANCE TO TAKE A DRIVE THROUGH THERE, OR YOU CAN, YOU CAN DO THAT DRIVE VIRTUALLY THROUGH GOOGLE STREET VIEW, YOU'LL SEE THAT, UM, THERE ARE OTHER BUILDINGS IN THAT AREA THAT HAVE DOCK DOORS. AND SO WHAT WE, THE APPROACH WE APPLIED IS NOT EXCEEDING BASED ON SIMILARLY SCALE BUILDINGS, THE QUANTITY OF, UH, DOCK DOORS ON THESE PARTICULAR BUILDINGS. IT'S MORE ABOUT THE VOLUME OF THE, THE VOLUME AND THE TYPE OF TRAFFIC. IT'S, YOU KNOW, I'M SURE SOMETHING SHANNON HAD ADDRESSED OR STUDIED, RIGHT. AND, AND THEY'LL HAVE TO CONTINUE TO ANALYZE THE TRAFFIC, UH, IN, IN THAT AREA BASED ON THEIR PLANS MOVING FORWARD. SO THERE MAY BE SOME ADDITIONAL TRAFFIC ANALYSIS REQUIREMENTS AS THEY, UH, MOVE FROM GOING TO A TWO PHASE PROJECT TO A SINGLE PHASE PROJECT. SO, UH, IT, IT'S, IT'S SOMETHING THAT, UH, HAS ALWAYS BEEN A CONCERN FOR US, UH, AND WE WANTED TO ENSURE THAT WHAT DOES GET ACCOMMODATED THERE AND THE USES WE PERMIT THERE. SO THAT'S ANOTHER PIECE OF THIS IS CONSISTENT WITH WHAT IS PERMITTED IN THE CORRIDOR ALREADY. THANK YOU. YEAH. AND SINCE THAT PROPERTY HAS BEEN, YOU KNOW, REALLY INACTIVE FOR QUITE SOME TIME NOW, UH, HAS BECOME A REGULAR, UH, TRUCK PARKING AREA ON THE, ON THE SOUTHERN BORDER OF THE, UH, OF THE PROPERTY THERE. SO I DON'T KNOW IF THE PROPERTY OWNER'S AWARE OF THAT, BUT MIGHT BE SOMETHING THEY, IF, IF IT'S OF INTEREST TO THEM THAT THEY WOULD WANNA BE AWARE OF THAT. BUT, UH, OKAY. ANY OTHER QUESTIONS FOR KEN? I, I DO HAVE ONE. YES, SIR. SO, UH, ONTO DAN'S COMMENT THERE, IS THERE A PLACE, UH, FURTHER DOWN THIS PROCESS OF APPROVAL WHERE TRAFFIC ANALYSIS WILL BE, UH, CONSIDERED FURTHER? SO ANY TRAFFIC ANALYSIS WOULD BE DONE DURING THE CIVIL ENGINEERING, UH, PLAN REVIEW PROCESS AND THERE'LL BE SOME CONSTRAINTS OR EVALUATION IF IT'S EXCESSIVE. SO IF ANYTIME WE DO ATIA OR HAVE AN APPLICANT DO ATIA AND REVIEW IT, UM, THERE WILL BE RECOMMENDATIONS MADE IN THE REPORT EITHER TO PROVIDE FOR ENHANCEMENTS OR TO, UH, PROVIDE ANALYSIS SUPPORTING WHY ENHANCEMENTS ARE NOT REQUIRED. SO A KEY CONSIDERATION AT THAT LOCATION WOULD BE THE IMPACT OF THIS PARTICULAR USE ON THE INTERSECTION OF ADDISON ROAD AND XCEL PARKWAY, WHETHER SOMETHING LIKE THIS WOULD TRIGGER, UH, A CONSIDERATION SUCH AS A TRAFFIC SIGNAL OR WHETHER THERE WOULD NEED TO BE ADDITIONAL MITIGATION ACTIONS. UM, ONE THING I WOULD, I WOULD SAY IS WHEN YOU THINK ABOUT THE PREVIOUS USE CALL CENTER, UM, THAT IS, AND YOU LOOKED AT THE AMOUNT OF PARKING THAT WAS PROVIDED THERE, [01:30:01] THAT IS SYMBOLIC OF A USE THAT DUE TO THE AMOUNT OF EMPLOYEES THAT WORK IN THAT BUILDING, UH, CREATES A SIGNIFICANT TRAFFIC VOLUME. UM, SO IF THIS, IT IS HIGHLY UNLIKELY THAT THIS PARTICULAR USE WOULD CREATE, UM, A TRAFFIC VOLUME THAT EXCEEDS THAT. UM, WHAT IT WILL DO IS CREATE A DIFFERENT, UH, MIX OF TRAFFIC. SO IT WILL INCLUDE SOME TRUCK TRAFFIC. DO WE ANTICIPATE IT TO BE A, SAY LIKE AN AMAZON WAREHOUSE? OF COURSE NOT. NO. THAT, AND THAT WAS, THAT WAS THE MAIN INTENT WITH THE, UH, USE AND DEVELOPMENT STANDARDS AS WELL AS THE LIMITATION ON DOCK DOORS WAS SO THAT IT DIDN'T GET POSITIONED AS A LOGISTICS SITE. IT'S SOMETHING THAT WE SEE AS A, A GREAT OPPORTUNITY FOR POTENTIAL, UH, GROWTH OF SOME OF THE EXISTING BUSINESSES IN THE EXCEL CORRIDOR, BUT ALSO, UH, NEW BUSINESSES SIMILAR TO SOME OF THE ADDITIONS WE'VE SEEN RECENTLY, SUCH AS FIREHAWK AEROSPACE THAT IS IN A SIMILARLY SITUATED BUILDING, BUT IT'S NOT A USE THAT'S GOING TO GENERATE A LOT OF TRAFFIC. SO GIVEN THAT IT'S AN ATTRACTIVE SITE IN AN URBAN LOCATION THAT IS NOT A GREAT SITE TO MANEUVER HUGE 18 WHEELER TRUCKS, WE FEEL IT'S PROBABLY GOING TO ATTRACT A TENANT MIX THAT'S PRETTY SIMILAR TO WHAT YOU ALREADY SEE IN THAT AREA. AND THAT'S WHAT I WAS MORE CONCERNED ABOUT WAS THE TYPE OF TRAFFIC BEING THE HEAVY TRUCKS AND THE WEAR AND TEAR ON THE ROADS AND CURBS AND ALL OF THAT THAT DAN HAD HAD WOULD MENTIONED. SO THAT, THAT DOES MAKE SENSE. THAT ADDRESSES THAT. THANK YOU. THANK YOU DAN. AND FOR THE, FOR THE APPLICANT, I'M ALL FOR THE REDEVELOPMENT AND WELCOME TO ADDISON. SO THANKS KEN. ANY OTHER QUESTIONS? ALRIGHT, THIS IS A PUBLIC HEARINGS. WE'LL OPEN UP THE, UH, PUBLIC HEARING TO ANYONE THAT WOULD LIKE TO ADDRESS THE COUNCIL ON THIS ITEM. AND IF THERE IS ANYBODY, WOULD YOU PLEASE COME FORWARD? SEEING NONE, I WILL CLOSE THE PUBLIC HEARING AND ENTERTAIN A MOTION. MAYOR, I'LL MOVE FOR APPROVAL. EILEEN SECOND. A SECOND FROM GQ. ANY DISCUSSION? ALL IN FAVOR? AYE. AYE. AYE. ANY OPPOSED? ALRIGHT, AND THAT ITEM FIVE D IS APPROVED. WE'LL MOVE ON TO [a. Present, discuss, and consider action on the second reading of an Ordinance extending the existing franchise between the Town and Atmos Energy Corporation. ] ITEM SIX, ITEM FOR INDIVIDUAL CONSIDERATION, SIX A PRESENT, DISCUSS, AND CONSIDER ACTION ON THE SECOND READING OF AN ORDINANCE EXTENDING THE EXISTING FRANCHISE BETWEEN THE TOWN AND ATMOS ENERGY CORPORATION. STEVEN, UH, THANK YOU MAYOR AND COUNCIL. STEVEN GLICKMAN, CHIEF FINANCIAL OFFICER, AND THIS EVENING WE HAVE FOR YOU THE, UH, FOR YOUR CONSIDERATION, THE SECOND READING, UH, FOR THE EXTENSION OF THE, UH, FRANCHISE AGREEMENT WITH THE ATMOS ENERGY. THERE WE GO. SORRY ABOUT THAT. UH, SO A LITTLE BIT OF BACKGROUND. SO ATMOS ENERGY, UH, UTILIZES THE TOWN OWNED RIGHTS OF WAY, UH, TO DELIVER, UH, TRANSPORT, DISTRIBUTE NATURAL GAS, UH, THROUGHOUT TOWN TO THEIR CUSTOMERS, INCLUDING ALL OF THE PUBLIC, UH, THAT RESIDES WITHIN THE TOWN. UH, THE CURRENT AGREEMENT EXPIRES AT THE END OF THIS CALENDAR YEAR. UH, THE NEW AGREEMENT WOULD EXTEND FROM THE BEGINNING OF, UH, CALENDAR YEAR 2024 THROUGH, UH, THE END OF CALENDAR YEAR 2043. SO IT'S A 20 YEAR AGREEMENT. UH, THE, UH, TOWNS CHARTER, CHARTER ARTICLE SIX, UH, SECTION 6 0 2, UH, REQUIRES THIS ORDINANCE TO BE READ AT TWO SEPARATE, UH, MEETINGS OF THE CITY COUNCIL. AND THEN, UH, WE HAD THE FIRST READING OF THIS ORDINANCE, UH, BACK ON SEPTEMBER 26TH. UH, THE SECOND READING HAS TO OCCUR AT LEAST 30 DAYS AFTER THE FIRST READING, SO WE MET THAT REQUIREMENT. UH, THEN AFTER THE SECOND READING, UH, ASSUMING, UH, APPROVAL, THE ORDINANCE WILL BE PUBLISHED ONCE A WEEK, UH, FOR, UH, THE NEXT FOUR WEEKS IN THE DALLAS MORNING NEWS AND WOULD GO INTO EFFECT ON JANUARY 1ST, 2024. AND WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS ABOUT THE ORDINANCE. QUESTIONS FROM ANYBODY? NO, MAYOR, IS THERE A MOTION I WILL MOVE FOR APPROVAL. THANK YOU, EILEEN. YOU'RE REALLY GETTING GOOD AT THAT. I'LL SECOND THANK YOU AND DAN WITH A SECOND. ANY DISCUSSION? ALL IN FAVOR? AYE. AYE. AYE. ANY OPPOSED? ALL RIGHT. ITEM SIX A IS APPROVED. THANK YOU, STEVEN. ITEM SIX [b. Consider action on a Resolution approving a Master Lease Agreement between the Town of Addison and Dallas Area Rapid Transit (DART), setting forth the terms and conditions of a ground lease of DART’s Addison Transit Center property for inclusion in a future Transit Oriented Development project.] B, CONSIDER ACTION ON A RESOLUTION APPROVING A MASTER LEASE AGREEMENT BETWEEN THE TOWN OF ADDISON AND DALLAS AREA RAPID TRANSIT DARTS SETTING FORTH THE TERMS AND CONDITIONS OF A GROUND LEASE OF DARTS ADDISON TRANSIT CENTER PROPERTY FOR INCLUSION IN A FUTURE TRANSIT-ORIENTED DEVELOPMENT PROJECT. WAYNE. GOOD EVENING MAYOR. EVENING COUNCIL, UM, TONIGHT'S DISCUSSION, WE'RE GONNA BE TALKING ABOUT THE MASTER GROUND LEASE FOR DART'S ADDISON TRANSIT CENTER PROPERTY. AND [01:35:01] SO THE DART MASTER GROUND LEASE, UH, ESTABLISHES THE TERMS AND CONDITIONS FOR THE TOWN'S LEASE OF DART'S, ADDISON TRANSIT CENTER AND PROPERTY FOR INCLUSION, AND THE PLAN TOD AROUND THE INCOMING SILVER LINE RAIL STATION. UH, THE PROVISIONS OF THIS LEASE ARE IN ACCORDANCE WITH A INTERLOCAL AGREEMENT, UH, THAT WAS APPROVED BY THE TOWN IN DART IN 2021. OKAY, SO LET'S TAKE A LOOK AT THIS FIRST TIMELINE FOR, UH, ENGAGING A DEVELOPER AND THE COMMENCEMENT OF CONSTRUCTION FOR THE DEVELOPER. SO, UH, THERE ARE TWO PERIODS THAT INITIATE, UH, ON THE EFFECTIVE DATE. AND FOR THE PURPOSE OF THIS PRESENTATION, WE'RE ASSUMING THAT'S GONNA BE IN NOVEMBER OF 2023. AND THESE TWO TIME PERIODS RUN CONCURRENT. SO THIS FIRST WEEK CALL THE TOWN'S EARLY TERMINATION PERIOD. IN THIS PERIOD, THE TOWN HAS 48 MONTHS FROM THE EFFECTIVE DATE TO ENGAGE A MASTER DEVELOPER AND SUBLEASE THE PROPERTY. SO AT THE CONCLUSION OF THAT 48 MONTHS, THEN THE TOWN LOSES ITS ABILITY TO TERMINATE THIS AGREEMENT WITHOUT DEFAULT. UM, THE, THE OTHER PERIOD THAT IS RUNNING CONCURRENTLY, AS I MENTIONED EARLIER, IS KNOWN AS THE PRE-DEVELOPMENT PERIOD. IN THE PRE-DEVELOPMENT PERIOD. UH, THE DEVELOPER HAS 60 MONTHS ALSO FROM THE EFFECTIVE DATE TO SECURE ZONING FINANCING, UH, PLAN PREPARATION, AND ULTIMATELY, UM, COMMENCE CONSTRUCTION ON THE PROPERTY. UH, IF AT THE END OF THAT 60 MONTHS, THE DEVELOPER HAS NOT COMMENCED CONSTRUCTION, THEN DART HAS THE ABILITY TO TERMINATE THIS AGREEMENT WITHOUT DEFAULT. UH, ON THIS NEXT SLIDE, WHAT WE'RE GONNA DO IS WE'RE GONNA LOOK AT, UH, A TIMELINE THAT LOOKS AT THE RENT COMMENCEMENT, THE DETERMINATION OF ANNUAL BASE RENT, AND THEN THE SUBSEQUENT RENT ADJUSTMENTS. SO AT THE ONSET OF THIS AGREEMENT, UH, THERE IS A NO RENT PERIOD. SO THE, THE TOWN WILL NOT, UH, NEED TO PAY RENT TO DART AND THE ANNUAL RENT WILL NOT BE DUE UNTIL THE FIRST OF THE FOLLOWING OCCURS. UH, CONSTRUCTION ACTIVITIES IMPACT DARTS TRANSIT OPERATIONS. A CO IS ISSUED FOR THE FIRST BUILDING ON THE PROPOSED DEVELOPMENT OR THE END OF THAT 60 MONTH, UH, PRE-DEVELOPMENT PERIOD THAT WE DISCUSSED ON THE PREVIOUS SLIDE. AND SO IF YOU KIND OF COME DOWN HERE AND YOU LOOK AT THIS GRAPHIC AND WHAT IT'S TRYING TO ILLUSTRATE HERE IS, UH, THEORETICALLY THAT NO RENT PERIOD COULD LAST ANYWHERE BETWEEN ZERO AND FIVE YEARS. AND THEN AT THE CONCLUSION OF THAT NO RENT PERIOD, WHAT'S GONNA HAPPEN IS THE PROPERTY IS GOING TO BE APPRAISED AND THE VALUE IS GONNA BE DETERMINED OFF THAT, UH, PROPERTY VALUE. THE RENT WILL BE SET AT 4% OF THE PROPERTY VALUE AND WILL REMAIN CONSTANT FOR THAT INITIAL FIVE YEAR PERIOD. THE END OF THE INITIAL FIVE YEAR PERIOD, UH, THE, THE PROPERTY'S RENT WILL BE ADJUSTED AND THE PROPERTY WILL BE REAPPRAISED. UM, BUT WHAT'S IMPORTANT HERE IS THAT IN THIS FIRST, UH, ADJUSTMENT PERIOD, EVERY SUBSEQUENT ADJUSTMENT PERIOD THAT WILL HAPPEN EVERY 10 YEARS, THAT ANNUAL BASE RENT WILL, WILL, UH, AT, AT A MINIMUM BE ADJUSTED UP TO 2% AND AT A MAXIMUM 3%. SO WHAT THAT REALLY TELLS YOU IS THERE'S, THERE'S A PRETTY TIGHT BAND AT WHICH THE, THE LEASE, UH, THE RENT, I'M SORRY, COULD, COULD INCREASE THROUGHOUT THE, THE TERM OF THIS LEASE AGREEMENT. AND SO REALLY THAT INITIAL, UH, APPRAISAL IN THAT, IN THAT INITIAL FIVE-YEAR PERIOD, IS REALLY THE MOST IMPORTANT, UH, APPRAISAL THAT WE'RE GONNA SEE WITH THIS LEASE. UM, DURING THE LAST COUNCIL MEETING, THERE WAS A QUESTION, UH, RELATED TO SUBORDINATED GROUND LEASES. SO IN THIS AGREEMENT, UH, THE MASTER DEVELOPER AND THE TENANTS OF THE PROJECT, UH, MAY ATTAIN FINANCING AND USE THE LEASEHOLD TO SECURE LOANS. HOWEVER, THE MASTER DEVELOPER, IF THEY WERE TO DEFAULT ON A LOAN, ITS LENDER HAS NO RIGHT TO FORECLOSE ON DART'S OWNERSHIP INTEREST IN THE PROPERTY ONLY THAT LEASEHOLD, UH, BY, BY THE MASTER DEVELOPER. AND THEN, UH, JUST TO KIND OF BACKTRACK A LITTLE BIT AND TAKE A LOOK AT THE, THE SUBLEASE WITH A MASTER DEVELOPER, I THINK THIS IS IMPORTANT TO THINK ABOUT. SO IF YOU REMEMBER, UH, THE TOWN'S GOT THE 48 MONTHS TO ENGAGE A MASTER DEVELOPER AND NEGOTIATE THE SUBLEASE OF THE PROPERTY. UM, BUT WHAT'S IMPORTANT TO REMEMBER IS THE REVENUE FROM THAT SUBLEASE CAN BE USED TO OFFSET, UH, THE TOWN'S, UH, OBLIGATIONS ON, ON THE RENT, ON THE MASTER LEASE. UM, AND THEN SHOULD THAT RENT ACTUALLY, YOU KNOW, BE ABOVE AND BEYOND THE, THE MASTER LEASE AMOUNT, THEN THE TOWN AND DART WILL SPLIT THAT SURPLUS RENT [01:40:01] 50 50. OKAY. AND WITH THAT, UM, I'LL TAKE SOME QUESTIONS. AND WE HAVE, UH, BILL, IS BILL SLATED, UH, ON ONLINE FOR THE ZOOM CALL? CHRIS? CHRIS IS. OKAY. AND THEN WE ALSO HAVE, UH, PHYLLIS GERD. GREAT. ANY QUESTIONS? I HAVE ONE. SURE. SO IN THE CONTRACT ON PAGE 3 84, IT DOESN'T MENTION ANYTHING ABOUT SECURITY. SO CAN YOU TALK ABOUT WHO IS RESPONSIBLE FOR THE SECURITY AT THAT IN THAT FACILITY? SURE. SO, UH, IF WE LOOK AT THIS, THIS TIMELINE HERE, UM, IN, IN THE NO RENT PERIOD, DART IS RESPONSIBLE FOR ALL OPERATIONAL EXPENSES ON THEIR TRANSIT OPERATIONS AND, AND THE ENTIRE PROPERTY. UM, AND, AND THOSE EXPENSES WOULD INCLUDE SECURITY FOR THE SITE, UM, AT THE, AT ONCE THE RENT COMMENCES, THEN DART REMAINS RESPONSIBLE FOR ALL EXPENSES, UH, RELATED TO THEIR TRANSIT OPERATIONS TO INCLUDE SECURITY. BUT THEN THE, THE TOWN OR THE MASTER DEVELOPER IS RESPONSIBLE FOR ALL, UH, OPERATION EXPENSES FOR THE REST OF THE DEVELOPMENT. IT MAKES SENSE, BUT WHAT I DON'T UNDERSTAND IS WHY IT'S NOT IN THE CONTRACT. SO I THINK IT IS IMPLICIT, UH, THAT SECURITY IS PART OF OPERATIONAL EXPENSES. UM, YEAH, WE, WE, WE SPOKE ABOUT THIS WITH OUR ATTORNEYS, UM, WHO HAVE BEEN INVOLVED IN THE PROCESS AND THEY'RE COMFORTABLE WITH THAT. THEY'RE OKAY WITH IT, THEY'RE UNCOMFORTABLE WITH OPERATIONS, INCLUDE SECURITY. YEAH. GREAT. ANY OTHER QUESTIONS? I HAVE A QUESTION. YEAH, DARREN, SO DO WE HAVE A, A GRAPHIC OR PICTURE OF THIS PROPERTY? SO IT'S GOING TO BE THE SOUTHERN PROPERTY THERE IN YELLOW, THAT'S ABOUT 5.5 ACRES. SO IF YOU, YOU, WE'VE TALKED A LOT ABOUT PHASE, PHASE ONE, RIGHT? SO YOU CAN SEE PHASE ONE THERE IN THE BLUE FESTIVAL WAY DOWN TO, UM, DOWN TO THE STATION. SO THOSE FUTURE PHASES, WHICH CERTAINLY HAVE BEEN PART OF THE MOU PART OF THE DISCUSSION, UM, BUT THIS IS REALLY STARTING THAT PROCESS FORMALLY IS THAT YELLOW PORTION THAT DAR OWNS. NOW YOU CAN SEE THE BAUMAN BUILDING THERE TO THE LEFT AND KIND OF ORIENT YOURSELF A LITTLE BIT. SO ALL OF THE, UH, YELLOW AREA IS THE 5.5 ACRES THAT WE'RE TALKING ABOUT, CORRECT? IT'S THE ENTIRE YELLOW AREA, YES. OKAY. SO, UM, BACK TO SLIDE FOUR. I HAVE ANOTHER QUESTION ON THAT PRESENTATION, JUST A CURIOSITY. UM, ANNUAL RENTS NOT DUE UNTIL THE, UH, THE FIRST BULLET. IF CONSTRUCTION ACTIVITIES IMPACT DARTS TRANSIT OPERATIONS, WHAT'S, WHAT, WHAT, WHAT DOES THAT MEAN? UM, SO EXAMPLE OF THAT, I GUESS AN, SO AN EXAMPLE WOULD BE, LET'S SAY CONSTRUCTION IS TAKING PLACE AND THEY'VE GOT SOME LAY DOWN, THEY'VE GOT SOME, UM, SOME EQUIPMENT THAT'S, THAT'S POSSIBLY, UH, OBSTRUCTING THE, THEIR BUS ROUTES. THAT COULD BE AN EXAMPLE OF THEIR OPERATIONS OR BEING DISRUPTED. UM, CERTAINLY IF THEY NEED TO SHUT DOWN ANY PIECE OF THAT, YOU KNOW, PAR PARKING IS ELIMINATED, THAT COULD BE A DISRUPTION. AND SO I BELIEVE THAT WOULD BE A TRIGGER TO, TO INITIATE THE RENT. I, I MEAN THE, THE, THE CO OR I MEAN, HOPEFULLY THAT SECOND BULLET POINT IS THE TRIGGER, RIGHT? WHEN THE CO IS ISSUED, UM, AND NOT THE END OF, OF PRE-DEVELOPMENT. THE FIRST ONE, I THINK THAT'S JUST THERE IS KIND OF LEGAL EASE TO SAY IF SOMETHING HAPPENS, BUT I, THAT WOULD NOT BE OUR INTENT. WE WOULD, WOULD WORK WITH THE DEVELOPER, WHOEVER'S GOING FORWARD SO THAT THAT WOULDN'T HAPPEN. I UNDERSTAND THAT. JUST, JUST A CLARIFICATION OF THAT WAS, IT SEEMS ODD TO BE IN THERE. AND ON SLIDE, UM, I THINK IT'S SLIDE FIVE, THE 50 50, UM, SPLIT OF THE, ANY RENT IN EXCESS OF THE SUBLEASE. IS THAT COMMON? IS THAT A COMMON ARRANGEMENT FOR, FOR DART? I, I'LL MAKE AN ASSUMPTION, WHICH WE ALL KNOW WHAT ASSUMPTIONS CAN BE. UM, MY, MY ASSUMPTION IS THIS IS THE STANDARD AGREEMENT THEY HAVE WITH, UM, A NUMBER OF OTHER PROPERTIES. THEY HAVE RICHARDSON AND OTHERWISE, BUT, UM, I'M OPEN TO CONFIRMING THAT AND COMING BACK AND, AND, AND LETTING YOU KNOW, THAT'S ALL THE QUESTIONS I HAD. THANKS. OKAY. FURTHER QUESTIONS. ALL RIGHT, IS THERE A MOTION I MOVE TO APPROVE AGAIN, NANCY? SECOND. SECOND FROM DARREN? ANY OTHER DISCUSSION? ALL IN FAVOR? AYE. AYE. AYE. ANY OPPOSED? ALRIGHT, ITEM SIX B IS APPROVED. NOW WE WILL CIRCLE [c. Present and discuss the Town of Addison Fiscal Year 2023 Fourth Quarter Financial Report.] BACK TO OUR WORK SESSION ITEM SEVEN [01:45:01] C, WHICH IS PRESENT AND DISCUSS THE TOWN OF ADDISON FISCAL YEAR 2023 FOURTH QUARTER FINANCIAL REPORT. STEVEN, UH, GOOD EVENING, MAYOR AND COUNCIL. STEVEN GLICKMAN, CHIEF FINANCIAL OFFICER. AND, UH, THIS, UH, ITEM BEFORE YOU IS THE, UH, QUARTERLY FINANCIAL REPORT FOR THE FOURTH QUARTER OF FISCAL YEAR 2023. UM, OVERALL WE HAD A GREAT YEAR, SO, UH, PRETTY HAPPY WITH RESULTS. UM, SO LOOKING AT OUR, UH, KEY REVENUE SOURCES, UH, EVERYTHING YOU CAN SEE THAT, UH, OUR MAJOR REVENUE SOURCES, UH, TRENDED, UH, POSITIVELY COMPARED TO OUR BUDGET AND HISTORICAL AVERAGES. UH, BIG, UH, ITEMS HERE, UH, RELATED TO NON-PROPERTY TAX. UH, THAT INCLUDES SALES TAX, MIXED BEVERAGE TAXES, UH, COMING IN ABOUT 10% OVER WHAT WE BUDGETED. UH, THEN WE HAVE OUR HOTEL TAX, UH, ABOUT 11.5% OVER WHAT WE BUDGETED. UH, SO OVERALL, UH, UH, VERY, UH, STRONG REVENUE. UM, OVERALL, UH, KEY EXPENDITURES FOR OUR MAJOR FUNDS, UH, ALL OF THESE, UH, CAME IN UNDER BUDGET, UM, FOR THE FISCAL YEAR. A GENERAL FUND CAME IN AT A JUST A LITTLE OVER 97% OF THE FISCAL YEAR EXPENDITURE BUDGET. UH, OUR HOTEL FUND WAS JUST OVER 90% OF THEIR BUDGET. UH, ECONOMIC DEVELOPMENT WAS JUST UNDER 70% OF THEIR BUDGET. UH, AIRPORT OPERATIONS, ABOUT 93.3% OF THEIR BUDGET. AND THEN IN THE UTILITY FUND, THE OPERATIONS ABOUT 96.9%, UH, OF THEIR BUDGET. UH, LOOKING AT SALES TAX COLLECTIONS, IF YOU REMEMBER THE FIRST COUPLE OF, UH, QUARTERS, WE WERE A LITTLE BIT, UM, GETTING A LITTLE BIT ANTSY ABOUT WHAT WAS WHAT WE WERE SEEING. UM, OVER THE LAST, UH, TWO QUARTERS, UH, IT'S BEEN KIND OF A COMPLETE REVERSAL FROM WHAT WE SAW THE FIRST COUPLE OF QUARTERS. UH, WE ACTUALLY ENDED THE YEAR VERY STRONG. UH, OUR FISCAL YEAR, 2023, UH, SALES TAX. UM, YOU CAN SEE THE, THE GREEN BAR THERE, UH, FOR THE LAST FEW MONTHS, ESPECIALLY THE LAST QUARTER HAS BEEN, UH, VERY STRONG. UM, SO GETTING INTO THE DETAILS OF THAT, UH, OVERALL SALES TAX, UH, FOR THE FISCAL YEAR CAME IN AT, UH, JUST UNDER $16.7 MILLION. AGAIN, YOU CAN SEE, UH, THE LAST FEW MONTHS OF THE FISCAL YEAR, SOME REALLY STRONG INCREASES OVER, UH, WHAT WE SAW THE PRIOR FISCAL YEAR. AND ONE OF THE MAJOR CHANGES WAS IF YOU LOOK AT THE BREAKDOWN BY ECONOMIC CATEGORY, UH, ONE OF THE MAJOR CHANGES FROM THE PREVIOUS FISCAL YEAR IS WE'RE SEEING A LOT MORE IN THAT CONSTRUCTION CATEGORY. SO THIS QUARTER LAST YEAR, THAT CATEGORY MADE UP ABOUT 4% OF THE TOTAL SALES TAX, UH, FOR THE QUARTER. UH, IN THIS QUARTER FOR THIS FISCAL YEAR, IT'S MAKING UP ABOUT 14% OF THAT, UH, TOTAL SALES TAX. UM, UM, GENERATION, UH, LOOKING OVERALL AT THE GENERAL FUND DETAIL, UH, AGAIN, OUR OVERALL REVENUE IN THE GENERAL FUND CAME IN ABOUT 6% OVER WHAT WE BUDGETED, UH, 47, UH, 47,655,000, UH, FOR THE FISCAL YEAR. AND THEN ON THE EXPENDITURE SIDE, OUR EXPENDITURES ARE AT 97.2%, UH, JUST UNDER $43.7 MILLION FOR THE FISCAL YEAR. SO YOU CAN SEE, UH, THAT THERE IS A, UH, PRETTY SUBSTANTIAL, UH, INCREASE OVER, UH, REVENUES OVER EXPENDITURES. UM, THESE ARE NOT THE, YOU KNOW, I'LL PREFACE THIS WITH, THESE ARE NOT THE AUDITED FINANCIAL STATEMENTS, SO WE'RE STILL FINISHING UP THAT. SO THESE NUMBERS WILL CHANGE SLIGHTLY, BUT OVERALL, PRETTY HAPPY WITH THE PERFORMANCE THERE. UH, AGAIN, IN THE HOTEL FUND, UH, GREAT NEWS ON THE REVENUE SIDE. REVENUE, UH, WE BUDGETED JUST UNDER 6 MILLION. WE ENDED UP WITH, UH, JUST OVER 6.5 MILLION, UM, ABOUT $550,000, UM, UH, INCREASE OF HOTEL OCCUPANCY TAX OVER WHAT WE BUDGETED IS THE MAIN DRIVER OF THAT. AND THEN WE HAVE, ON THE EXPENDITURE SIDE, WE BUDGETED ABOUT 6.9 MILLION. UH, WE ACTUALLY CAME IN ABOUT, UH, 6.2 MILLION OR A LITTLE BIT OVER 6.2 MILLION. SO WHEREAS WE BUDGETED, UH, TO HAVE A, A, UH, NET DECREASE IN OUR FUND BALANCE OF, OF ABOUT $900,000, WE'RE ACTUALLY INCREASING OUR FUND BALANCE BY ALMOST $300,000. UH, THEN IN THE ECONOMIC DEVELOPMENT FUND, UH, REVENUE, ABOUT A HUNDRED, 2.5% OF THE BUDGET. UH, AND THEN AGAIN, THE EXPENDITURES JUST UNDER 70% OF THE BUDGET. SO YOU CAN SEE A POSITIVE VARIANCE THERE FOR THAT FUND. UH, OUR AIRPORT FUND, UH, REVENUE CAME IN AT ABOUT 111% OF WHAT WE BUDGETED. UH, THE MAIN DRIVERS THERE WERE, UH, RENTAL INCOME, UH, AND FUEL FLOWAGE FEES. UH, AND THEN WE HAVE, WE HAVE INTEREST AND OTHER INCOME, UH, UH, WHICH DOESN'T MAKE UP AS LARGE OF A PIECE OF LARGE, AS LARGE, AS LARGE OF A PIECE OF THE PIE, EXCUSE ME, UH, AS THE OTHER CATEGORIES. BUT, UH, THE PERCENTAGE INCREASE THERE IS MORE SUBSTANTIAL. UH, THEN ON THE EXPENDITURE SIDE, UH, OVERALL OPERATING EXPENSES ABOUT 93.3% OF THE BUDGET. AND THEN BELOW THAT YOU CAN SEE, UH, THE CAPITAL, UH, EXPENDITURES THERE. SO TOTAL EXPENDITURES, UH, WERE ABOUT 81% OF THE BUDGET. UH, SO OVERALL THE [01:50:01] AIRPORT FUND, UH, AS WE STAND TODAY, UH, ABOUT A $432,000 INCREASE IN THEIR WORKING CAPITAL, UH, AT THE END OF THE FISCAL YEAR. AND THEN OUR UTILITY FUND, UH, THE MAIN DRIVER HERE WAS OUR WATER SALES, WHICH WE, UH, RECEIVED A LOT IN WATER SALES THE LAST TWO MONTHS OF THE FISCAL YEAR RELATED TO THE, UH, HOT AND DRY, UH, REALLY JULY, AUGUST, SEPTEMBER MONTHS. UM, SO YOU CAN SEE THAT OUR REVENUE CAME IN ABOUT 107.2% OF WHAT WE BUDGETED. UH, AGAIN, THAT DRIVER THERE WAS THE WATER SALES, WHICH WERE ABOUT 112% OF WHAT, UH, WE ANTICIPATED THERE. UH, AND THEN THE OPERATING EXPENSES WERE JUST UNDER 97% OF OUR BUDGET, UH, 15.4 MILLION. UH, SO IN TOTAL YOU CAN SEE A POSITIVE VARIANCE THERE, AGAIN, WITH OUR WORKING CAPITAL. AND THEN IN THE STORMWATER UTILITY FUND, THE OVERALL REVENUE, ABOUT 105.1% OF OUR BUDGET, UH, OVERALL EXPENSE IS ABOUT 73.2% OF THE BUDGET. UH, WE BUDGETED FOR A DRAWDOWN IN WORKING CAPITAL WITHIN THIS FUND BECAUSE OF THE LARGE CAPITAL PROJECTS THAT WE HAD BUDGETED THERE. UH, THE DRAWDOWN WAS A LITTLE BIT SMALLER THAN WHAT WE ANTICIPATED, WHICH IS GOOD. UH, BUT STILL A DRAWDOWN OF ABOUT $811,000, UH, IN WORKING CAPITAL. AND THEN THIS IS A DETAIL OF OUR HOTEL OCCUPANCY TAX COLLECTIONS OVER THE LAST, UH, 12 MONTHS. UH, THE GOOD NEWS IS, IS IT'S STILL GOING UP. IT'S JUST GOING UP MORE SLOWLY THAN IT WAS. UH, SO ALL OF OUR QUARTERS FOR THE LAST, UH, 12 MONTHS HAVE BEEN WITHIN THAT 1.2 TO $1.4 MILLION RANGE, UH, WHICH, WHICH IS A GOOD RANGE TO BE IN, WHICH GENERATES ENOUGH REVENUE FOR US TO OPERATE THE, THE FUND AND, AND PRODUCE THE EVENTS AT THE LEVEL THAT WE'RE ACCUSTOMED TO. UH, SO OVERALL, UH, FAIRLY, FAIRLY HAPPY WITH THE WAY THAT WE'RE TRENDING HERE. UH, PLEASE NOTE THAT THERE ARE, I THINK THERE WAS ONE, UM, HOTELIER THAT WE HAD NOT RECEIVED A PAYMENT FOR, UH, WHEN THIS REPORT WAS PRODUCED. AND THEN OUR INVESTMENT REPORT SUMMARY. UH, SO OVERALL THE INVESTMENT REVENUE FOR THE QUARTER, UH, JUST OVER A MILLION DOLLARS, UM, COMPARED TO ABOUT $860,000 FOR THE PRIOR QUARTER. SO ABOUT A 16.5% INCREASE. UH, THEN THE, UH, WEIGHTED AVERAGE MATURITY, MATURITY OF THE TOWN'S PORTFOLIO, UH, WE SAW A HALF PERCENT INCREASE IN THAT PORTFOLIO A QUARTER OVER QUARTER OR ABOUT A 17.5% INCREASE, UH, IN OUR, UH, INVESTMENT YIELD. UH, THE INVESTMENT PO OR INVESTMENT REPORT IS ATTACHED TO THIS AGENDA ITEM AS WELL, UH, WAS RE UM, PRODUCED IN ACCORDANCE WITH THE TOWN'S POLICY AND ALSO, UH, THE PUBLIC FUNDS INVESTMENT ACT. AND WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS. QUESTIONS FROM ANYBODY FROM I SURE. LIKE SEEING ALL THAT GREEN ON THERE, STEVEN'S VERY NICE. THAT'S RIGHT. YES. AND SO NOW THAT WE'RE HALFWAY THROUGH THE FIRST QUARTER OF THIS, UH, FISCAL YEAR, UH, YOUR PROJECTION LOOKING FORWARD, YOUR CRYSTAL BALL, HOW'S THAT LOOKING FOR US? EVERYTHING IS GOING ACCORDING TO PLANS. . GREAT ANSWER. ALRIGHT, ANY OTHER QUESTIONS? JQ? MAYOR, I'D JUST LIKE TO MAKE A COMMENT, UH, ON THE HOTEL FUND, IT'S GOOD TO SEE THE RETURN OF THE HOTEL TAX REVENUES INCREASE. UM, I HOPE THIS TREND, UH, IS, UH, UH, IS, IS NOTICED BY HOTELS IN THE, IN THE, WITHIN OUR, UH, BOUNDARIES. AND THEY TAKE ADVANTAGE OF THIS POSITIVE CLIMATE TO, UH, YOU KNOW, FOR REBRANDING AND OUR GENERAL UPGRADING OF THEIR PROPERTIES. YEAH. THANK YOU. ANY OTHERS? ALL RIGHT. AND THERE'S NO ACTION TO BE TAKEN ON THIS. THANK YOU STEVEN, FOR THE EXCELLENT PRESENTATION. AND THEN THAT [7. Items of Community Interest. The City Council will have this opportunity to address items of community interest, including: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition; a reminder about an upcoming event organized or sponsored by the Town of Addison; information regarding a social, ceremonial, or community event that was or will be attended by an Addison City Council member or an official; and, announcements involving an eminent threat to public health and safety in Addison that has arisen since posting this agenda.] BRINGS US TO OUR FINAL ITEM OF TONIGHT, UNLESS I MISSED ANYTHING. HOW ABOUT THAT? UH, ITEM SEVEN ITEMS OF COMMUNITY INTEREST, OPPORTUNITY FOR MEMBERS OF THE COUNCIL TO GIVE. THANKS. CONGRATULATIONS. CONDOLENCES. ANY ANNOUNCEMENTS? YOU HAVE ANY? AND I SEE YOUR LIGHT IS ON MARLON. YEAH. YES, MAYOR. UM, AS MANY PEOPLE KNOW, WE HAD A COMMUNITY WIDE CLEANUP EVENT, UM, RECENTLY. AND, UH, I ATTENDED THE EVENT. WE HAD THIS AT THREE DIFFERENT PARKS AND UH, I ATTENDED THE EVENT AT LE LOCK PARK WITH, WITH SIX OTHER RESIDENTS. AND UM, I JUST, I WANT TO COMMEND THOSE RESIDENTS THAT SHOWED UP. I THINK WE HAD TWO DOZEN, ROUGHLY TWO DOZEN TOTAL IN THE VARIOUS PARKS. I WANT TO COMMEND THE MAYOR. I WANT TO COMMEND, UM, GUILLERMO, UH, FOR SHOWING UP. I THINK YOU WERE AT WYNWOOD PARK AND SO, UH, I WAS AT LAY LOCK PARK. WE DID A GREAT JOB. UM, AND, AND I ALSO WANNA HIGHLIGHT, UH, ONE OF THE PEOPLE THAT WAS THERE, PHYLLIS MCKENZIE WENT ABOVE AND BEYOND THE CALL OF DUTY. I MEAN, AT SOME POINT I WAS, I WAS THINKING WE NEED TO CALL THE FIRE DEPARTMENT TO GET HER OUT OF THE SHRUBS 'CAUSE SHE WAS SO DEEP IN THERE AND, AND HELPING OUT. AND SO ANYWAY, GREAT EVENT AND I REALLY APPRECIATE ALL THOSE VOLUNTEERS. YEAH, I'LL, I'LL SECOND THAT MARLIN, [01:55:01] BECAUSE I WAS OUT HERE, I WAS IN ADDISON CIRCLE. WE DID THE ADDISON CIRCLE AREA, NOT JUST THE PARK. SO WE DID FROM THE PARK OUT HERE, WE OVER DALLAS PARKWAY UP TO MORRIS AND CAME ALL THE WAY AROUND. SO IT WAS REALLY GOOD EVENT. AND THE THING WAS THAT, THAT IT LOOKED PRETTY GOOD BEFORE WE STARTED, BUT I HAD A PRETTY HEAVY BAG BY THE TIME WE GOT THROUGH. I FOUND SOME HIDE HOLES FOR BEER BOTTLES AND THINGS LIKE THAT. AND SO IT WAS, IT WAS KIND OF INTERESTING TO SEE WHERE THINGS END UP AROUND HERE. BUT, UM, YEAH, I APPRECIATE ALL THE VOLUNTEERS THAT CAME OUT FOR THAT. ANYBODY ELSE HAVE ANYTHING THEN LIKE TO SORT OF RECOGNIZE IRMA PARKER FOR GETTING HER AWARD? SHE WAS RECOGNIZED RECENTLY THIS WEEK FOR, UH, HER EXECUTIVE ASSISTANT WORK AND THE FACT THERE'S ONLY ONE MORE MEETING WITH OUR IRMA, SO I WILL MISS, MISS HAVING YOU EVERY TIME. YEAH, THANK YOU DAN. I HAD THAT ONE ON MY LIST AS WELL. YEAH, SHE WAS, UH, SHE RECEIVED THE TEXAS MUNICIPAL CLERKS ASSOCIATION AWARD AND IT'S ON THE, UH, DISTINGUISHED SERVICE AWARD RECIPIENT. SO CONGRATULATIONS IRMA FOR THAT AND FOR ALL THE HARD WORK YOU DO FOR US. ANYTHING ELSE FROM ANYBODY? WELL, WITH THAT, IT IS EIGHT FIFTY ONE AND WE'LL CALL THIS MEETING ADJOURNED FOR THE NIGHT. THANKS EVERYBODY. HAVE A GOOD NIGHT. THANK YOU, MAYOR. THANK. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.