Sep 19, 2023 Planning & Zoning Commission Work Session

[00:00:02]

AND WELCOME TO THE SEPTEMBER 19TH, 2023

[0. Call Meeting to Order]

THIS IS IN PREPARATION FOR OUR REGULAR MEETING TONIGHT AT SIX O'CLOCK.

UH, I WILL NOW CALL THE MEETING TO ORDER.

[1. Announcements for the Planning and Zoning Commission: Welcome new Planning and Zoning Commissioner, Jimmy Barker]

SHE HAD SOME WORK COMMITMENTS, UM, AND WE THANK HER FOR HER SERVICE AND THAT ALSO GIVES US THE OPPORTUNITY TO WELCOME A NEW PLANNING END ZONING AND COMMISSIONER JIMMY BARKER.

SO, WELCOME, JIMMY.

THANK YOU VERY MUCH.

UH, AS WE DO IN ALL IN ALL THESE WORK SESSIONS.

UM, KEN, DO, CAN

[2. Status update on recent Planning and Zoning Commission cases and planning policy items.]

UH, KEN SCHMIDT, DIRECTOR OF DEVELOPMENT SERVICES FOR THE TOWN.

SO WE DID HAVE FOUR APPLICATIONS, UH, FROM YOUR, UM, AUGUST MEETING MOVE FORWARD, UH, FOR CITY COUNCIL CONSIDERATION AT THEIR SEPTEMBER 12TH MEETING.

UH, THREE OF THOSE APPLICATIONS WERE ULTIMATELY APPROVED, UH, BY CITY COUNCIL.

ONE OF THOSE APPLICATIONS, UH, LUX, A RESTAURANT CONCEPT ON THE NORTH SIDE OF BELTLINE, UH, ADJACENT TO SURVEYOR BOULEVARD, UH, WITHDREW THEIR APPLICATION, UH, PRIOR TO ACTION BEING TAKEN.

UM, THE THREE OTHER ITEMS, UH, BEGINNING WITH THE TRAMMELL CROW MIXED USE PROJECT THAT WAS APPROVED BY A VOTE OF FIVE, ONE AND ONE.

SO THE SAME VOTE AS P AND Z ITEM.

AND THEN, UH, WE HAD THE, UH, BAUMAN OFFICE, UM, RESIDENTIAL USE CONSIDERATION THAT WAS APPROVED UNANIMOUSLY.

AND THEN ALSO, UH, WE HAD THE, UM, UH, THE, UH, LIQUOR SALES KIOSK OR THE ALCOHOL SALES KIOSK FOR THE HOLIDAY INN EXPRESS THAT WAS ALSO APPROVED UNANIMOUSLY.

ALRIGHT, THANK YOU KEN.

YEAH.

AND YOU, ANYONE HAVE QUESTIONS FOR KEN? SO IS THAT A PERMANENT REMOVAL FOR THE REQUEST OF LUXE OR WAS IT THEY WERE FINE TUNED WITH, IS THERE A LITTLE MORE DETAIL ON THAT ONE? UH, THEY DID NOT INDICATE, UM, A SPECIFIC DIRECTION, UH, FOR THAT PARTICULAR BUSINESS IT SOUNDS LIKE.

UM, THEY ARE NOT WISHING TO MOVE FORWARD.

THANK YOU.

ALRIGHT, ANY OTHER QUESTIONS FOR KEN ON THE UPDATES? ALL RIGHT, THANK YOU.

[3. Discussion regarding items on the agenda for the September 19, 2023 Planning and Zoning Commission Regular Meeting: August 15, 2023 Planning and Zoning Commission Meeting Minutes Replat approval request for Village on the Parkway, Block 900 (R2023-07) Special Use Permit request for The Alley (Case 1888-SUP/4980 Belt Line Road, Suite 200) Rezoning request for Chick-Fil-A (Case 1891-Z/3790 Belt Line Road) Appointment of a Planning and Zoning Commission Representative to the Comprehensive Plan Advisory Committee (CPAC)]

UM, THE FIRST ITEM IS THE MINUTES FROM THE AUGUST 15TH MEETING, UM, THEY WERE CIRCULATED.

DOES ANYONE HAVE ANY, UH, CHANGES OR EDITS THAT WE NEED TO MAKE TO THOSE MINUTES? ALRIGHT, AND WE'RE, WE'RE GONNA USE THE CONSENT AGENDA TONIGHT, OR DO WE, ARE WE JUST GONNA VOTE ON THE MINUTES? I WAS A LITTLE CONFUSED ON THE AGENDA YOU SENT OUT.

UH, THE MINUTES ARE ON THE CONSENT AGENDA FOR THIS TONIGHT'S MEETING.

OKAY.

OUR SECOND AGENDA ITEM IS THE REPL.

UH, IT'S AN APPROVAL OF A REQUEST FOR A VILLAGE ON THE PARKWAY.

IT LOOKS LIKE THAT'S A 30 DAY EXTENSION.

YES.

UH, LESLIE KNIGHT PLANNING AND DEVELOPMENT MANAGER, UH, THAT ITEM, THEY ARE REQUESTING A 30 DAY EXTENSION FOR THE, UH, REPL FOR A VILLAGE ON THE PARKWAY.

THAT WAS, UH, THE BLOCK 900, UH, KIND OF OFFICE RETAIL BUILDING THAT WAS APPROVED EARLIER THIS YEAR.

UH, THEY HAD REQUESTED AN EXTENSION WHILE THEY WRAP UP SOME OF THEIR CIVIL REVIEW THAT WILL COME BACK TO YOU FOR CONSIDERATION NEXT MONTH.

AND IS THAT A REPL OF THE WHOLE AREA OR THAT MIXED USE OFFICE RETAIL BUILDING JUST TO THE EAST OF WHOLE FOODS.

SO IT'S TECHNICALLY A REPL OF THE ENTIRE SITE, BUT THE MODIFICATIONS ARE SPECIFIC ONLY TO THE BLOCK 900.

SO VILLAGE ON THE PARKWAY IS ACTUALLY PLATTED AS ONE SINGULAR LOT FOR THAT ENTIRE AREA.

IT IS NOT SUBDIVIDED INTO MULTIPLE LOTS, SO THAT'S WHY, UM, THE REPL COMES AS THE ENTIRE LOT.

HOWEVER, THE MODIFICATION IS ONLY TO ABANDON AND RELOCATE, UH, VERY SPECIFIC UTILITY AND FIRE LANE EASEMENTS TO ACCOMMODATE THE, UH, SHIFT IN THE BUILDING LOCATION OF THE OFFICE RETAIL THAT WE PREVIOUSLY PROVED A COUPLE MONTHS AGO.

CORRECT.

OKAY.

THANK YOU.

AND SO THAT LOCATION IS BACKED UP TO WHOLE FOOD, IS THAT CORRECT? SO IT'S, UH, THAT TRIANGLE THAT'S CURRENTLY VACANT, THAT'S ON THE, THE EAST SIDE OF WHERE WHOLE FOODS IS REALLY THE WHOLE FOODS PARKING LOT.

OKAY.

YEP.

SO THAT IS AGENDA ITEM TWO.

UH, DOES ANYONE HAVE ANY OTHER QUESTIONS ON THAT AGENDA ITEM FOR LESLIE? ALL RIGHT.

UH, THE THIRD AGENDA ITEM

[00:05:01]

YES.

THIS IS A SPECIAL USE PERMIT FOR A RESTAURANT WITH THE SALE OF ALCOHOL.

THEY'RE PROPOSING TO, UM, OCCUPY AN EXISTING, UH, SPACE THAT WAS FORMERLY USED, UH, AS PETE'S, UH, DO DUELING PIANO BAR.

UM, SO IT'S BEEN VACANT FOR, UH, I BELIEVE APPROXIMATELY FOUR TO FIVE MONTHS AT THIS STAGE.

UH, SO THIS BUSINESS, THE ALLEY IS PROPOSING TO MOVE INTO THIS SPACE ONCE AGAIN, OPEN A RESTAURANT.

UM, THEY'RE PROPOSING TO KEEP, UH, THE TWO EXISTING BARS THAT ARE IN THE SPACE.

THEY WILL SELL ALCOHOL.

THEY'RE ALSO PROPOSING TO MAINTAIN THE STAGE THAT'S CURRENTLY IN THERE FOR, UH, VARIOUS ENTERTAINMENT OPPORTUNITIES.

UH, YOU'LL READ IN THEIR LETTER OF INTENT THAT THEY HAVE INDICATED, UH, AN INTEREST IN HAVING THINGS OFFERING ENTERTAINMENT OPTIONS LIKE, UH, KARAOKE TRIVIA NIGHTS, UM, BEER AND WINE TASTINGS, UH, OTHER SMALLER EVENTS WITHIN THEIR, THEIR RESTAURANT SPACE FOR THEIR PATRONS.

UH, THEY AREN'T PROPOSING ANY SITE MODIFICATIONS.

UM, THEY DO, UH, MEET OUR MINIMUM REQUIREMENTS AS IT AS IT RELATES TO, UH, PARKING.

UM, THEY DO HAVE MODIFIED PARKING REQUIREMENTS ON THIS SITE, UH, UNDER AN EXISTING PLAN DEVELOPMENT THAT WAS APPROVED IN, IN TWO TH UH, 2001.

EXCUSE ME.

SO, AND WE'LL, WE CAN GO OVER THAT IN A LITTLE BIT MORE GRANULAR DETAIL DURING THE, THE REGULAR MEETING, BUT I'D BE HAPPY TO ANSWER ANY QUESTIONS.

LESLIE, ANY QUESTIONS ON THAT AGENDA ITEM? I HAVE ONE.

SO, AND YOU GUYS MIGHT NOT KNOW.

WHY ARE YOU THAT, JUST THE WAY YOU SAID IT , SO YOU GUYS MIGHT NOT KNOW THIS OR, OR NOT, BUT, UM, SO ADDISON WALK, YOU KNOW, THERE WERE SOME PARKING ISSUES THERE FOR A WHILE.

YOU PEOPLE WERE PARKING IN THAT IN THIS CENTER.

AND I JUST WONDER HOW, HOW IS THAT PARKING WORKING OUT NOW? ARE THERE ANY ISSUES THAT YOU KNOW OF? UM, I HAVE HEARD THAT PARKING CAN BE CONGESTED DURING PEAK TIMES.

I THINK, UM, SPECIFICALLY WHILE THERE IS EVENTS, I KNOW THE, THE IMPROV, UM, LOCATION WHEN THEY DO HAVE EVENTS, EVENTS HAS A BIG DRAW AND A BIG PARKING DEMAND.

UM, AS FAR AS THE REMAINING USES, THERE IS A, A QUITE SIGNIFICANT, UM, DIVERSITY IN THE, IN THE USES.

SO THERE IS, UH, A SIGNIFICANT PRESENCE OF, OF RETAIL AS WELL AS PERSONAL SERVICE AND RESTAURANT USES.

UM, SO THAT'S, I GUESS WHAT I WOULD COMMUNICATE ABOUT THE, THE CURRENT PARKING ON SITE.

AND EARLY IN MY TENURE HERE, I DID GET FEEDBACK FROM A BUSINESS OWNER IN THIS CENTER, UM, WITH CONCERNS RELATED TO PARKING.

UM, THAT HAS NOT HAPPENED IN, IN SOME TIME.

SO IT'S PROBABLY BEEN TWO YEARS SINCE THAT DISCUSSION OCCURRED.

SO I HAVE NOT RECEIVED ANY SPECIFIC FEEDBACK, UM, UH, OF LATE RELATED TO PARKING CHALLENGES, UM, IN THIS SITE.

I'VE NEVER RECEIVED ANY, UM, FEEDBACK RELATED TO ADDISON WALK, UH, CUSTOMERS, UM, UH, PARKING IN THE SITE, BUT I COULD CERTAINLY SEE WHERE THAT, THAT COULD HAPPEN, UM, ON A BUSY NIGHT.

BUT, UH, NO RECENT FEEDBACK THAT WOULD SUGGEST, UH, THERE'S STILL SIGNIFICANT PARKING CHALLENGES.

I KNOW THERE WAS SOME TALK ABOUT DOING SOME SORT OF PARKING AGREEMENT WITH THE, THAT GARAGE THAT'S BEHIND ADDISON WALK.

DO YOU KNOW IF THAT EVER HAPPENED? I DON'T BELIEVE IT DID.

IS WESTWOOD FINANCIAL THE OWNER OF THE RETAIL CENTER OR MANAGER? OKAY.

THAT IS CORRECT.

THEY ARE THE, THE PROPERTY OWNER.

ARE THEY COMING THIS EVENING THAT YOU'RE AWARE THE I THE PROPERTY OWNER IS NOT COMING WESTWOOD FINANCIAL, BUT THE, THE BUSINESS, UH, OPERATOR AND OWNER, UH, SEAN COOPER, IT WILL BE IN ATTENDANCE THIS EVENING.

SO HE WOULD KNOW THINGS LIKE CHRIS'S QUESTION ABOUT IF THEY'VE EXTENDED A, UH, IF THEY'VE NOT EXTENDED, NOT THE ALLEY OPERATOR, SOMEBODY FROM THE REAL ESTATE, FROM THE THE PROPERTY.

SO DOES CHRIS, IS DOES YOUR QUESTION RELATE TO ADDISON WALK OR TO THE PRO THIS PROPERTY, I GUESS COLLECTIVELY? I I JUST WANTED TO KNOW IT IS PARKING WORKING AT BOTH CENTERS? MM-HMM.

.

'CAUSE IF IT'S NOT WORKING IN EDISON WALK AND IT'S WORKING NOW BECAUSE PETE'S WENT OUT, IF WE PUT ANOTHER BAR IN THERE, ARE WE GONNA CERTAINLY GONNA HAVE A PROBLEM AGAIN, IS MY QUESTION.

I HAVEN'T RECEIVED ANY FEEDBACK IN MY TENURE HERE RELATED TO PARKING ON EDISON WALK.

AND THE ONLY FEEDBACK I RECEIVED IN THIS PARTICULAR PROPERTY WAS WHAT I MENTIONED EARLIER.

OKAY.

YEAH, AND I THINK THE DIFFERENCE BETWEEN THE TWO, KEN IS ADDISON WALK, THEY ONLY, THEY REALLY ONLY HAD ONE, UM, VALET PARKING AND IT WAS, I GUESS FOR ONE OF THE RESTAURANTS AND IT WASN'T ANYTHING LIKE THE IMPROV OR PEACH DUELING PIANOS THAT IT TAKES IT TO A WHOLE NOTHER LEVEL.

SO I WOULD THINK THAT YOU PROBABLY HAVE NO ISSUE AT ADDISON, MARK AND, UH, ADDISON WALK.

AND THE REASON IN THE LAST

[00:10:01]

SO IF THIS GETS APPROVED, STAY TUNED AS THEY SAY 'CAUSE IT MIGHT GO BACK TO WHAT IT WAS.

SURE.

ALRIGHT, ANY OTHER QUESTIONS ON THIS AGENDA ITEM, THE ALLEY? NOPE.

UH, THE NEXT AGENDA ITEM IS THE REZONING REQUEST FOR CHICK-FIL-A.

YES.

THIS IS A, UH, REQUEST TO REZONE THE SUBJECT PROPERTY, UH, 37 90 BELTLINE ROAD.

THIS IS ON THE SOUTH SIDE OF BELTLINE ROAD, UM, ALMOST DIRECTLY ACROSS FROM THEIR CHICK-FIL-A'S CURRENT SITE ON THE NORTH SIDE.

UM, SO THEY'RE REQUESTING TO REZONE THE SITE.

IT HAS A QUITE EXTENSIVE ZONING HISTORY AND WE WILL, WE WILL WALK THROUGH THAT.

UM, THIS PAD SITE WAS AT ONE TIME BACK IN THE, THE EIGHTIES AND NINETIES, A PART OF WHAT IS ADDISON TOWN CENTER, WHICH IS THE, THE TARGET KROGER SHOPPING CENTER.

SO THAT ACCOUNTS FOR MUCH OF ITS ZONING HISTORY.

UM, THEY WERE ALSO REQUESTING A SPECIAL USE PERMIT FOR A RESTAURANT WITH A DRIVE-THROUGH AS WELL.

UM, THEY ARE PROPOSED TO HAVE THE, WE, THEY WILL HAVE DINE-IN SEATING.

UH, THEY WILL HAVE QUITE EXTENSIVE DRIVE-THROUGH LANE, UM, MORE THAN FIVE TIMES THE STACKING CAPACITY OF WHAT THEY CURRENTLY HAVE ACROSS THE STREET.

UH, AND THEY WILL ALSO HAVE A SMALL OUTDOOR PATIO AREA AS WELL.

UM, THEY DO MEET THE PARKING AND LANDSCAPING REQUIREMENTS.

UH, THEY WERE NOT ABLE TO FULLY MITIGATE TREES ON SITE.

THEY ARE DOING A COMBINATION OF MITIGATION VIA REPLACEMENT TREES.

UM, APPROXIMATELY 170 CALIBER INCHES WILL BE REPLACED ON SITE.

AND THEN I BELIEVE, UM, IT'S AROUND 80 CALIBER INCHES AT THEIR PER PROPOSING TO, UH, REPLACE VIA FEE IN LIEU OF WHICH EQUATES TO JUST OVER $17,000.

SO STAFF, UM, IS RECOMMENDING APPROVAL OF THIS REQUEST.

I'D BE HAPPY TO TAKE ANY QUESTIONS.

QUESTIONS FOR LESLIE? HOW MUCH THOUGHT DID WE GIVE? EXCUSE ME.

I KNOW WE DID THE TRAFFIC STUDY, BUT, UM, IS THERE GONNA BE, IT'S GONNA BE TWO DRIVE-THROUGH LANES, RIGHT? CORRECT.

UM, THE, AS FAR AS QUEUING FOR THE CARS GO MM-HMM.

, UM, DO WE KNOW HOW MANY CARS COULD STACK UP AND IS THERE ANY POTENTIAL FOR IT TO COME OUT TO EITHER ON BELTLINE OR THE ENTRANCE OR EXIT TO THAT CENTER? YEAH, SO, UH, THERE WE DID, UH, ASK THE APPLICANT TO COMPLETE A, A TRAFFIC IMPACT ANALYSIS.

UH, THE RESULTS OF THAT DID SHOW A, UM, AN INCREASE IN THE ANTICIPATED TRIPS PER DAY BASED ON THE CURRENT LOCATION TO THE PROPOSED SITE.

UH, ON THE SOUTH SIDE, UM, STAFF DOES FEEL LIKE THEY ADEQUATELY ACCOMMODATED ONSITE AND BOTH.

AND ADDITIONALLY, THE T I A DID NOT, UH, RECOMMEND OR I SHOULD SAY RECOMMENDED MINIMAL TRAFFIC MITIGATIONS OFFSITE.

SO, UH, THE, THE MITIGATION EFFORTS THAT WERE PROPOSED BY THE T I A INCLUDED SOME MINOR TIMING CHANGES TO THE STOPLIGHTS, UM, BOTH AT, UH, WHAT WOULD BE BUSINESS AVENUE AND THEN THE, UH, ANOTHER ONE ON BELTLINE I, THE CROSS STREET ESCAPES ME AT THIS POINT, BUT SOME SLIGHT TIMING ISSUES DURING PEAK HOURS TO ACCOMMODATE DEMAND AT THOSE INTERSECTIONS.

UM, BUT THERE IS NO ADDITIONAL NEED FOR, UM, TRAFFIC SIGNALS, THINGS LIKE THAT.

SORRY, DO YOU HAVE ANOTHER QUESTION? WHAT I WAS REALLY GETTING AT IS WITH, WITHIN THE SITE ITSELF, WHEN YOU START TO QUEUE UP CARS, DO WE KNOW HOW MANY? YEAH, SO THERE'S, THERE'S OVER 700 FEET OF STACKING ON SITE.

SO IF YOU FIGURE ABOUT 20 FEET PER CAR, THAT'S 35 CARS THAT WOULD BE STACKED ON SITE, THAT IS COMPLETELY OUT OF THE FIRE LANE AND OUT OF MANEUVERABILITY AREA FOR PARKING SPACES AS WELL.

SO THERE WOULD BE TECH, THERE WOULD TECHNICALLY BE ADDITIONAL STACKING AREA, UM, THAT WOULD NOT BE WITHIN THE FIRE LANE.

HOWEVER, IT WOULD HINDER MANEUVERABILITY OF CARS GETTING IN AND OUT OF PARKING SPACES.

UM, I THINK GENERALLY, UM, CHICK-FIL-A DOES A PRETTY GOOD JOB ABOUT PUSHING TRAFFIC THROUGH, ESPECIALLY THROUGH THE DRIVE-THROUGH AND MAKING SURE THAT THEY'RE, THEY'RE MITIGATING ANY SAFETY CONCERNS THAT EXIST.

AND BOTH THE ENTRANCES, THEY HAVE TO COME TO THE, INTO THE SHOPPING CENTER.

THERE'S NO, THERE IS NO ACCESS.

THEY, THEY'RE COMING CA BACK WHAT I CALL KIND OF BACK BEHIND IT TO GET SOME WAY, RIGHT? CORRECT.

THEY'RE, THEY'RE NOT PROPOSING ANY ADDITIONAL ACCESS POINTS.

THEY'LL MAINTAIN THE TWO, UM, THAT ARE BOTH SET BACK OFF OF BELTLINE ROAD.

THERE WILL BE NO ACCESS DIRECTLY FROM BELTLINE ROAD, UM, FOR CARS TO STACK ALL THE WAY

[00:15:01]

I CAN'T IMAGINE THAT THAT WOULD, UM, FAIR ENOUGH.

THAT'S A, THAT'S A HIGH RISK SITUATION.

AND AS FAR AS THE TRAFFIC STUDY VERSUS LIKE THE TOWN'S REVIEW, DO THEY LOOK AT THAT POINT IN TIME DURING THIS? IF THEY WOULD NEED A LEFT TURN AT WHAT IS NOT A LIGHT CURRENTLY THAT GOES INTO THE CENTER? SO BETWEEN THIS BANK SITE AND LIKE THE EINSTEIN'S BA BAGELS, WHEN YOU'RE WESTBOUND ON BELTLINE, THERE'S A MM-HMM.

YOU CAN TURN THERE, BUT IT'S NOT A PROTECTED, IT'S NOT A LIGHT INTERSECTION.

CORRECT.

THEY REVIEWED WHO, WHO DOES THAT KIND OF, AND HAS THAT BEEN DONE AT THIS POINT? YES, SO THAT WAS A PART OF THE, THE T I A, SO THEY STUDIED BOTH OF THE ADJACENT INTERSECTIONS.

UM, I GUESS WHAT WOULD BE ON THE NORTH, UM, WEST AND THE NORTHEAST CORNERS OF THE SITE, UH, 'CAUSE YOU HAVE BUSINESS AVENUE ON THE, THE EAST SIDE AND THEN YOU HAVE THE PRIVATE DRIVE ON THE WEST.

SO BOTH OF THOSE INTERSECTIONS WERE EVALUATED AS WELL AS OTHER ADJACENT INTERSECTIONS, UH, FURTHER EAST AND FURTHER WEST ALONG BELTLINE.

OKAY.

I JUST WANNA MAKE SURE, 'CAUSE I DON'T KNOW IF I WOULD TECHNICALLY CALL THAT AN INTERSECTION BECAUSE IT'S NOT CROSSING ACROSS BELTLINE AT THAT POINT.

SO THAT'S WHY I'M CLARIFYING.

SO THANK YOU.

ALRIGHT, ANY OTHER QUESTIONS ON THIS AGENDA ITEM? HAVE WE GOT ANY INTEREST ON THE CURRENT CHICK-FIL-A SITE? DO WE HAVE AN IDEA OF WHAT THEY'RE GONNA DO WITH THAT? SO, UM, THERE WILL BE A CHICK-FIL-A REPRESENTATIVE, UH, ATTENDING VIA ZOOM TONIGHT.

UM, IT IS, I, THEY'VE SHARED THAT THEY DO NOT INTEND TO OPERATE BOTH CHICK-FIL-A'S DIRECTLY ACROSS THE STREET FROM EACH OTHER.

SO IT WILL LIKELY THE EXISTING SITE WILL LIKELY REMAIN OPEN UNTIL THE NEW SITE IS, IS AVAILABLE AND, AND OPEN.

UM, THEY HAVE NOT INDICATED WHAT THEY WILL DO FOLLOWING THAT POINT.

THANK YOU.

OUR NEXT AGENDA ITEM IS THE APPOINTMENT OF A PLANNING AND ZONING COMMISSION REPRESENTATIVE TO THE COMPREHENSIVE PLAN ADVISORY COMMITTEE.

OH, OKAY.

GOOD EVENING COMMISSION JADE.

BROAD NEXT, COMPREHENSIVE PLANNING MANAGER.

I'M HERE TO ANSWER ANY QUESTIONS YOU MIGHT HAVE BRIEFLY.

CAN YOU DISCUSS THE TIME COMMITMENT THAT IT WOULD TAKE, UH, TO GET THROUGH HOW LONG SOMETHING LIKE THIS TAKES? HOW MANY MEETINGS? YES.

SO THE COMMITMENT'S ABOUT ONCE A MONTH.

THAT'S WHAT WE'VE ADVERTISED FOR ANYONE WHO'S FILLED OUT AN APPLICATION.

UM, WE'RE EXPECTING MONTHLY MEETINGS, ROUGHLY TWO HOURS, UM, FOR THE OFFICIAL MEETINGS WITH THE ADVISORY COMMITTEE.

IN THE INTERIM THOUGH, THEY WILL BE ASKED TO REVIEW PRETTY ROBUST POLICY DOCUMENTS.

UM, THE AMOUNT OF TIME SPENT ON THAT REALLY, I WOULD SAY DEPENDS ON KIND OF THE LEVEL OF EXPERIENCE WITH LOOKING AT THOSE TYPE OF DOCUMENTS.

BUT THE INTENTION IS TO, UM, BRIEF THE COMMITTEE AS MUCH AS WE CAN BEFORE ATTENDING, UM, THOSE MEETINGS SO THAT WE CAN GET A LOT OF THAT, UH, MORE ROBUST ENGAGEMENT AT THOSE PREVIOUSLY COMMITTED TIMES.

AND IS THOSE, SORRY, GO AHEAD.

UH, HAVE THOSE MEETING TIMES BEEN DETERMINED? ARE THEY EVENING, DAYTIME HOURS? WHAT ARE THEY WE'RE PLANNING FOR THURSDAY EVENINGS.

UM, A COUPLE OF HOURS.

IT'S LOOKING LIKE IT MIGHT BE LEANING TOWARDS THE THIRD THURSDAY OF THE MONTH.

BUT, UM, ONCE WE KIND OF GET MORE INTEGRATED WITH NOT ONLY THE CONSULTANT BUT OFFICIALLY HAVING THE APPOINTED MEMBERS, THEN WE'LL WORK THOSE DETAILS OUT AFTER HAVING OUR FIRST C P A C MEETING.

AND IS THIS THE SAME CONSULTANT THAT WE USE WITH THE U D C OR A DIFFERENT GROUP THAT'S DIFFERENT? THE UDC IS CLARION, THIS IS ITY AND THEY HAVE A FEW SUB CONSULTANTS.

OKAY, THANK YOU.

IS THERE ANY QUESTIONS FOR JAY? I HAVE A FOLLOW UP QUESTION.

OUTSIDE OF THE PERSON WHO IS APPOINTED ON THIS COMMISSION, OUTSIDE OF A PERSON WHO IS APPOINTED ON THIS COMMISSION, CAN SOMEONE ELSE AT LARGE ON THIS COMMISSION APPLY AND AND SERVE ON THE, ON THAT ADVISORY PANEL? I WOULD SAY IDEALLY YES, BUT THE APPLICATION IS CLOSED.

IT WAS OPEN FOR A FEW WEEKS AND IT CLOSED YESTERDAY.

OKAY.

BUT IF SOMEONE HAS ALREADY APPLIED, THE ANSWER IS YES.

CORRECT.

THANK YOU VERY MUCH.

AND HOW, HOW MANY PEOPLE ARE YOU PUTTING ON THIS COMMISSION ON THIS COMMITTEE? 54 HAVE APPLIED TO BE ON THE CPAC.

UM, BUT IT WILL BE 25 ONCE THE APPOINTMENTS ARE FINALIZED AT THE SEPTEMBER 26TH COUNCIL MEETING NEXT TUESDAY.

AND THEN IS THIS THE COMMITTEE YOU BASICALLY ARE RUNNING? MM-HMM.

? YES MA'AM.

KEN,

[00:20:01]

IT'S A DYNAMIC DUO.

.

AND JIMMY, JUST TO FOLLOW UP ON, ON YOUR QUESTION, I MEAN THIS, THIS BOARD IS INVOLVED IN, IN THAT PROCESS, SO WE'LL GET FEEDBACK AND THE OPPORTUNITY TO GIVE OUR OWN FEEDBACK.

IS THAT RIGHT? THAT'S CORRECT.

ALRIGHT.

SO IT IS THE CHAIR'S RESPONSIBILITY TO APPOINT SOMEONE, UM, TO THAT COMMISSION AND, AND YOU KNOW, TO BE HONEST, I WAS THINKING THAT DENISE WOULD BE THE PERFECT REPRESENTATIVE OF THIS BODY JUST BECAUSE OF HER PROFESSIONAL EXPERIENCE, HER TIME ON PLANNING AND ZONING AND THE FACT THAT SHE LIVED IN MADISON FOR HOW LONG HAVE YOU BEEN HERE? TWO, THREE OR 24 YEARS.

YEAH, SO, UM, YOU KNOW, KNOW, I DON'T KNOW IF YOU'RE LOOKING FOR AN ANSWER.

I'M STILL 29 , OF COURSE.

YES.

WE ALL NEED IT.

ARE YOU LOOKING FOR AN APPOINTMENT TONIGHT OR, UM, YOU ARE LOOKING FOR AN APPOINTMENT TONIGHT? YES, WE'RE LOOKING FOR ONE TONIGHT JUST SO WE CAN WRAP UP THE PROCESS.

THERE'S, UM, QUITE A FEW DELIVERABLES TO PREPARE FOR WHERE WE'RE GONNA PLAN TO HAVE THAT OFFICIAL CPAC MEETING, UM, MID-OCTOBER.

SO HAVING THE APPOINTMENT TONIGHT WOULD DEFINITELY ASSIST IN GETTING THAT COMMITTEE OFFICIALLY FORMED.

DONE NOW? OR IS IT DONE? ARE WE DOING IT RIGHT NOW OR AT THE REGULAR MEETING? THAT'S A GOOD QUESTION.

IT'S A REGULAR AGENDA ITEM.

OKAY.

ALRIGHT.

THANK YOU.

THANK YOU.

ALRIGHT.

UM, AND THEN PING ME, SHE SAID, THEN

[4. Discussion regarding planning and logistics for a Development Tour for the Planning and Zoning Commission. ]

UH, THAT'S COMING UP NEXT FRIDAY.

YES, LESLIE KNIGHT PLANNING AND DEVELOPMENT MANAGER.

UH, SO THIS, UH, ITEM, UM, IS JUST TO SHARE SOME INFORMATION WITH YOU, OUR, WITH YOU ALL ABOUT, UH, THE DEVELOPMENT TOUR THAT WE HAVE SCHEDULED NEXT FRIDAY ON SEPTEMBER 29TH.

UM, I'VE PROVIDED YOU A HANDOUT THAT HAS, UM, KIND OF A, A BRIEF AGENDA FOR THE AFTERNOON, UM, AND HOPEFULLY PROVIDES YOU ALL OF THE KIND OF THE MINIMUM INFORMATION AT THIS POINT.

UH, AND WE WILL, UH, OBVI ALL THREE OF US, UH, MYSELF, KEN, AND JADE WILL BE, UH, A ALONG FOR THE AFTERNOON AS WELL.

UH, SO LUNCH WILL BE SERVED AT THE ADDISON, UM, AIRPORT CONFERENCE ROOM AT 1230.

UM, IT'LL BE A TACO BAR, SO, UM, HOPEFULLY YOU ALL CAN COME AND JOIN US FOR LUNCH.

AND THEN, UH, WE'LL ALSO THERE WAS SOME YEP.

WHICH BUILDING IS THAT EXACTLY? SO THIS IS THE, THE NEW, UH, AIRPORT AND CUSTOM FACILITY HERE THAT WE KIND OF T-BONE INTO.

YES, OFF OF KING VIRGINIA'S JUST RIGHT THERE OUT FRONT.

YEAH.

SO THERE, THERE IS PARKING.

YOU, UH, YOU'LL, THERE'LL BE AVAILABLE PARKING IN THE FRONT OF THE BUILDING.

UM, YOU, YOU'LL LIKE WALK THROUGH A LITTLE ALCOVE AND UP, THERE'S AN ELEVATOR ONCE YOU WALK THROUGH THE DOOR OR, UM, A STAIRWELL UP TO THE SECOND FLOOR.

AND THE CONFERENCE ROOM IS, IS RIGHT THERE FRONT AND CENTER.

UM, WE'LL ALL BE HANGING AROUND SO IF YOU GET LOST, FIND ONE OF US AND WE'LL SHOW YOU WHERE YOU NEED TO GO.

UM, THERE WAS ALSO SOME FEEDBACK ON THE SURVEY REGARDING, UM, SOME MAYBE AN EDUCATIONAL PRESENTATION, LEARNING A LITTLE BIT MORE ABOUT OUR REGULATIONS, GOING A LITTLE BIT MORE IN DEPTH, UH, THAN WE TYPICALLY DO WHEN WE'RE VIEWING AN ACTUAL PROPOSAL, UH, HERE IN A PLANNING AND ZONING COMMISSION.

SO, UH, THAT'LL BE KINDA LUNCH AND LUNCH AND LEARN STYLE INFORMAL AND WE'LL BE AVAILABLE TO ASK QUESTIONS OR ANSWER QUESTIONS.

STAFF WILL BE, UM, THEN WE GOT APPROVAL TO DO AN, UM, A TOUR OF THE ADDISON AIRPORT, UH, TOWN OFFICES, THE CUSTOMS FACILITY AS WELL.

AND WE WILL DO A, UM, AN AIRFIELD TOUR, UM, VIA SPRINTER VAN.

SO A MEMBER OF THE ADDISON AIRPORT WILL SHOW US SITES ON THE, UH, ON THE AIR SIDE.

AND I ACTUALLY DID THAT FOR THE FIRST TIME A COUPLE WEEKS AGO AND IT IS SHOCKING HOW DIFFERENT IT LOOKS ON THE OTHER SIDE.

SO THAT WILL BE A FUN TIME.

WE ACTUALLY HAVE A LOT OF, UH, WE HAVE SEVERAL PROJECTS THAT ARE UNDER CONSTRUCTION RIGHT NOW THAT YOU'LL ALL LOOKED AT IN THE LAST YEAR ON, UM, THE AIR SIDE, THE AIRPORT.

UH, WE WILL THEN GO TO, UH, VITRUVIAN.

SO THE VILLAS AT FIORE, I WAS HOPING TO GET A TOUR OF THE, UH, NEW TOWN HOMES FOR YOU ALL, BUT THEY'RE NOT, UH, READY, THEY'RE STILL UNDER CONSTRUCTION.

SO WE WILL BE ABLE TO TOUR THE MOCK UNIT THAT THEY HAVE SET UP IN THEIR LEASING OFFICE.

UH, SO, UH, VITRUVIAN STAFF WILL FACILITATE THAT TOUR.

WE WILL THEN DO A BUS TOUR OF VARIOUS PROJECTS THAT ARE UNDER CONSTRUCTION THAT YOU ALL HAVE APPROVED IN THE LAST, UM, YEAR OR TWO.

AND THEN WE WILL ALSO GET A TOUR OF CUT SHACK AS WELL.

SO IT IS CURRENTLY UNDER CONSTRUCTION.

[00:25:01]

UM, BUT I'VE SEEN SOME PHOTOS OF THE INSIDE AND IT LOOKS VERY COOL.

SO I'M EXCITED FOR YOU ALL TO SEE THE INSIDE AS WELL.

UM, PUTT SHACK STAFF WILL BE FACILITATING THAT TOUR FOR YOU ALL.

UH, FOLLOWING THAT WE'RE GONNA RETURN TO THE AIRPORT.

UH, I ANTICIPATE WE'LL WRAP UP AROUND 4, 4 30 AND THEN, UH, WE'LL DROP YOU BACK OFF AT YOUR VEHICLES AND YOU'RE FREE TO GO.

SO 'CAUSE OF THE CUSTOMS AND BORDER PROTECTION TOUR, IS THERE ANY RESTRICTIONS? LIKE, DO WE NEED TO NOT HAVE THESE WITH US OR DO THEY HAVE PLACES FOR US TO PUT 'EM IF THEY WERE? IS IT, YEAH, SO, UM, I'M NOT SURE ON ALL THE SPECIFICS OF THAT, BUT IT IS CONNECTED TO THE, WHERE WE'LL BE IN THE CONFERENCE ROOM.

UM, SO IF THERE ARE RESTRICTIONS ON TAKING CELL PHONES OR PERSONAL ITEMS, UH, WE CAN LEAVE THEM IN THE CONFERENCE ROOM.

THEY, THERE'S A RECEPTIONIST THAT WORKS, UM, AT THE AIRPORT THAT, UH, CAN WATCH ALL OF OUR BELONGINGS.

UM, WHEN I DID A TOUR, THEY DIDN'T, THERE WASN'T ANY ISSUES, SO I WOULD HOPE THAT'S NOT AN ISSUE.

THE ONLY THING, THE ONLY CAVEAT WITH THAT IS THEY DID SAY THAT IF THEY ARE ACCEPTING A FLIGHT, AN INTERNATIONAL FLIGHT, UM, THEY POTENTIALLY WOULD HAVE TO DELAY OUR, OUR TOUR.

SO HOPEFULLY THAT DOESN'T HAPPEN.

BUT, UM, AND THE OTHER THING I WANTED TO MENTION, THANK YOU, THIS REMINDED ME IS, UH, AS I MENTIONED, PUTT CHECK IS STILL A CONSTRUCTION ZONE.

I WOULD RECOMMEND WEARING CLOTHES TOE SHOES.

UH, THEY ARE NOT, THEY ARE STOPPING ANY CONSTRUCTION AT THREE O'CLOCK, SO WE CAN COME IN AND TOUR AT THREE 30.

UH, SO THERE WON'T BE ANY ACTIVE CONSTRUCTION HAPPENING, BUT AS I I MENTIONED IT IS A CONSTRUCTION SITE.

SO, UM, THAT'S WHAT I WOULD RECOMMEND.

THEY SAID THAT IF P P E IS UH, NEEDED, THEY WILL PROVIDE IT FOR US.

ANY QUESTIONS OR COMMENTS FOR LESLIE? I JUST WANNA SAY THANK YOU.

I KNOW WE'VE BEEN ASKING FOR THIS FOR A WHILE.

THIS LOOKS LIKE A GREAT AGENDA.

UH, I'M SURE WE'RE GONNA GET A LOT OUT OF IT.

SO THANK YOU FOR PUTTING ALL THIS TOGETHER.

OF COURSE.

IT WAS FUN.

ALRIGHT, THANK YOU.

ALRIGHT, IS THERE ANY OTHER ITEMS WE NEED TO DISCUSS DURING THIS WORK SESSION? OKAY, THEN WE'LL BE ADJOURNED.

OKAY.

WHO'S DRIVING THE VAN? OH, OKAY.