[1. Call Meeting to Order and Announce that a Quorum is Present. ]
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IT IS FIVE OH THREE AND WE'LL CALL TO CALL TO ORDER THE MEETING OF THE ADDISON CITY COUNCIL AND WELCOME EVERYBODY.
AND AS WE ALWAYS DO, WE'D LIKE TO START WITH THE PLEDGE OF ALLEGIANCE TO BOTH FLAGS.
PLEASE RISE MY PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
I PLEDGE ALLEGIANCE TO THE TEXAS ONE STATE UNDER GOD ONE INDIVISIBLE.
AND WE DO HAVE A QUORUM PRESENT AND WE HAVE COUNCIL MEMBER LISIO ON ZOOM.
[3. Citizen Comments on the Consent Agenda Items. This item allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Citizen comments are limited to three (3) minutes, unless otherwise required by law. To address the Council, please fill out a City Council Appearance Card and submit it to a staff member prior to the beginning of this item.]
STRAIGHT TO ITEM NUMBER THREE AND THAT IS CITIZEN COMMENTS ON CONSENT, AGENDA ITEMS. THIS IS AN OPPORTUNITY FOR CITIZENS IF THEY WOULD LIKE TO, IF THERE'S SOMETHING ON THE CONSENT AGENDA THAT THEY WOULD LIKE TO MAKE COMMENTS ABOUT, WE WOULD GIVE THEM UP TO THREE MINUTES TO DO THAT.AND I WOULD OPEN THE FLOOR TO THAT IF ANYBODY WOULD LIKE TO DO SO.
WHAT'S WE GOT ONE, FRAN, THIS IS FOR ITEM EIGHT.
GOOD EVENING, MAYOR AND COUNCIL.
MY NAME IS FRAN POWELL AND I LIVE AT 1 4 7 9 6 LOCK INVAR COURT.
I HAVE BEEN A BOARD MEMBER OF THE OAKS NORTH HOMEOWNERS ASSOCIATION FOR OVER 20 YEARS, AND I'M CURRENTLY THE PRESIDENT AS OF TWO WEEKS AGO.
I HAVE REVIEWED THE PARKS DEPARTMENT AND THEIR CONSULTANTS' PRESENTATION, WHICH YOU WILL SEE LATER THIS EVENING.
I'M CONCERNED ABOUT SOME INACCURACIES IN THE PORTION ON OAKS NORTH ON PAGE 11 OF THAT PRESENTATION.
ALTHOUGH IT'S STATED IN AN ORIGINAL DOCUMENT RELATED TO THE DEVELOPMENT OF OAKS NORTH BY THE MONTFORD CORPORATION IN 1979, THAT THE COMMON AREAS WHICH INCLUDED LANDSCAPE AREAS AND WALLS WERE THE RESPONSIBILITY OF THE DEVELOPER IN THE EARLY 1980S.
ALL THE COMMON AREAS AS DESCRIBED IN THE DOCUMENT, WERE DEEDED TO THE TOWN.
THE TOWN SHOULD HAVE A COPY OF THAT DOCUMENT.
TWO, THEY CLAIM THAT THE H O A HISTORICALLY HAS MAINTAINED THE PERIMETER WALLS.
THEY HAVE BASED THIS ON BUILDING PERMITS.
AT NO TIME HAS THE H O A OBTAINED A PERMIT TO MAINTAIN OR EXTEND THE WALL.
SOME INDIVIDUAL NEIGHBORS HAVE EXTENDED THE HEIGHT OF THE WALL AND IT IS MY UNDERSTANDING THAT THE TOWN REQUIRED THESE INDIVIDUAL O HOMEOWNERS TO OBTAIN A PERMIT TO DO SO.
THREE, THE DESCRIPTION OF THE LANDSCAPED AREA BETWEEN THE WALL ON MONTFORD AND THE ROAD IS INCORRECT.
AS THE TOWN OF ADDISON HAS BEEN MAINTAINING AND LANDSCAPING THIS AREA.
I BELIEVE THAT THIS AREA IS IN ADDISON, NOT DALLAS.
AS SHOWN IN THE REPORT, DALLAS BEGINS AT THE CURB, THE ROADWAY ITSELF CELESTIAL IS FULLY IN ADDISON.
FURTHERMORE, ON MA ON THE MATRIX PAGE OF THEIR REPORT, PAGE 29, IT INDICATES NO HISTORICAL TOWN MAINTENANCE OF THE OAKS NORTH WALL.
HOWEVER, THE ADDISON TOWN SIGN IS ATTACHED TO THE WALL OF THE CORNER OF MONTFORD AND CELESTIAL.
AND IT HAS BEEN MAINTAINED OVER THE YEARS.
EQUIPMENT AND ELECTRICAL CONNECTIONS RELATED TO THE IRRIGATION SYSTEM FOR THE TOWN'S LANDSCAPING IS ATTACHED TO THE WALL IN TWO LOCATIONS.
THE TOWN HAS BEFORE THIS REMOVED FOOT GRAFFITI FROM THE WALL.
PREVIOUS CITY MANAGERS HAVE CONFIRMED THE TOWN'S COMMITMENT TO MAINTAIN NEIGHBORHOOD SCREENING WALLS UNDER DETERMINATION OF PROFESSIONAL OPINION.
IN THIS PRESENTATION, WALL EASEMENTS, PAGE SIX, AND I QUOTE, IF A WALL EASEMENT IS LOCATED ON PRIVATE PROPERTY WITHOUT A C C R OR OTHER LEGAL DOCUMENT DOCUMENTATION STATING RESPONSIBILITY, THE DOCUMENT INDICATES THE CURRENT OBLIGATION FOR WALL MAINTENANCE IS THE TOWN.
THE OAKS NORTH CCRS AMENDED SINCE THE MONTFORD CORPORATION PASSED THE H O A ONTO THE RESIDENTS OF THE NEIGHBORHOOD DO NOT CLAIM ANY RESPONSIBILITY FOR THE PERIMETER WALLS AS IT HAS ALWAYS BEEN UNDERSTOOD THAT THE WALLS WERE DEEDED TO THE TOWN BY THE ORIGINAL DEVELOPER.
ALONG WITH THE REST OF THE COMMON AREA.
WITH THESE ERRORS IN THE CONSULTANTS' REPORT, WE ARE CONCERNED ABOUT THE PROFESSIONAL OPINION CONCERNING MAINTENANCE RESPONSIBILITY FOR THE OAKS NORTH BAROMETER WALL.
I RESPECTFULLY REQUEST THAT THE RESULTS OF THE CONSULTANTS' WORK AND THE FACTS BE CAREFULLY REVIEWED BEFORE ANY FINAL DECISIONS ARE MADE REGARDING ISSUES ON THE OAKS NORTH NEIGHBORHOOD PERIMETER WALL.
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AND, UH, JUST TO, JUST IN CASE ANYBODY'S WONDERING, THAT'S CERTAINLY NOT A CONSENT AGENDA ITEM, BUT IT'S, I DON'T HAVE A PROBLEM WITH SOMEBODY SPEAKING ON THAT.UM, AND WE WOULD JUST MONITOR THAT GOING FORWARD.
I LIVE AT 1 4 7 7 6 MAIDEN COURT AND THAT'S IN OAKS NORTH.
I AM A MEMBER OF THE BOARD OF THE, UH, HOMEOWNER'S ASSOCIATION.
THE PRESENTATION THAT YOU'LL SEE TONIGHT ON THE PERIMETER WALLS INDICATES THAT 12 OF THE 19 NEIGHBORHOODS THAT HAVE PERIMETER WALLS HAVE HISTORICALLY BEEN MAINTAINED BY THE TOWN OF ADDISON, 12 OF 19.
MANY OF THESE INDICATE THAT THE WALL IS WITHIN THE INDIVIDUAL HOMEOWNER'S PROPERTY LINE OR THE RESPONSIBILITY OF THE H O A.
NEVERTHELESS, THE TOWN HAS PROVIDED MAINTENANCE.
FOR EXAMPLE, MIDWAY MEADOWS IS HISTORICALLY MAINTAINED BY THE TOWN OF ADDISON, THOUGH APPARENTLY THERE ARE H O A CCRS STATE THAT THE LOT OWNERS ARE TO MAINTAIN ALL IMPROVEMENTS.
SAME IS TRUE FOR WATERFORD PARK ONE AND TWO GRAND ADDISON, ONE AND TWO, AND CHATHAM COURT.
WE COULD LIST MORE, BUT YOU GET THE IDEA.
THE OAKS NORTH PERIMETER WALL ALONG CELESTIAL IN MONTFORD HAS UNTIL RECENTLY NOT HAD ANY MAINTENANCE ISSUES.
AS FRAN MENTIONED, GRAFFITI WAS REMOVED SEVERAL YEARS AGO AND THE TOWN TOOK RESPONSIBILITY FOR THAT AND REMOVED IT AND DID A REALLY GOOD JOB.
QUESTION THAT I HAVE IS, DID THE CONSULTANTS CONDUCT ANY PROPERTY LINE SURVEYS IN OAKS NORTH? IF THEY DID, DID THESE INDICATE ANYTHING OTHER THAN THE PERIMETER WALL IS ON THE TOWN OF ADDISON'S PROPERTY? WHY ARE THESE SURVEYS NOT PART OF THE PRESENTATION? THANK YOU.
IS THERE ANYBODY ELSE THAT WOULD LIKE TO SPEAK ON ITEM NUMBER THREE? VERY GOOD.
AND WE'LL GO AND CLOSE THAT CITIZEN COMMENT PORTION OF THE MEETING AND WE'LL MOVE ON TO NUMBER FOUR.
BEFORE WE DO THOUGH, IN CASE YOU'D NOTICE A, A NEW FACE ON THE DICE TONIGHT, WE HAVE A, UH, A FILL IN CITY ATTORNEY, WHICH SHE'S, SHE'S A PROFESSIONAL FOR SURE, NICOLE COURSE.
THANKS FOR BEING HERE, NICOLE.
ITEM NUMBER FOUR, COUNCIL MEMBER CLARIFICATION REQUEST REGARDING CONSENT AGENDA ITEMS. ARE THERE ANY QUESTIONS THAT COUNCIL HAS REGARDING CONSENT THAT WE BE ABLE TO MOVE THAT ALONG OR ANY, BUT ANYTHING THAT YOU'RE GOING, YOU'RE INTEND TO PULL? EXCELLENT.
[5. Council Questions and Answers. ]
ITEM NUMBER FIVE, COUNCIL QUESTIONS AND ANSWERS.WHAT WE'VE BEEN DOING FOR THE LAST FEW MONTHS NOW IS, UH, THAT WE TAKE THE QUESTIONS THAT THE COUNCIL SENDS INTO STAFF, UH, EACH WEEK OR EACH TWO WEEKS BEFORE EACH COUNCIL MEETING.
AND, UH, WE, WE SEND THE, THE QUESTIONS INTO STAFF AND THEN THEY RESPOND TO THOSE AND THEY SEND THE, THE RESPONSES TO EVERYBODY.
AND WHAT WE'VE BEEN DOING IS WE UPLOAD THOSE TO THE WEBSITE.
SO NOW WHEN YOU, BY NOW WHEN YOU GO ONTO THE TOWN WEBSITE, THERE WILL BE A LINK THERE ON THE AGENDA SO YOU CAN DOWNLOAD THOSE, THE ANSWERS TO THOSE QUESTIONS.
SO IT HELPS YOU KIND OF SEE THE WAY WE'RE WE'RE THINKING AND QUESTIONS THAT WE'RE ASKING AND SO FORTH.
AND, AND YOU WONDER, WELL, HOW DID THEY GET THIS EXTRA INFORMATION? A LOT OF TIMES THAT'S HOW WE GET THAT.
SO THAT'S, UH, THAT'S ITEM NUMBER FIVE.
[6. Closed Meeting. The Addison City Council will enter a Closed Meeting pursuant to Texas Government Code Sections 551-071 through 090 to discuss the following item(s):]
NOW ITEM NUMBER SIX, WE HAVE A CLOSED MEETING OF THE ADDISON CITY COUNCIL.WE'RE GONNA ENTER A CLOSED MEETING PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 51 DASH 0 7 1 THROUGH 0 9 0 TO DISCUSS THE FOLLOWING ITEMS. SECTION 5 51 0.0712, CONSULTATION WITH AN ATTORNEY ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BOARD OF TEXAS CLEARLY CONFLICTS WITH THIS CHAPTER, SECTION 5 5 1 0 8 7 1 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS TO DISCUSS OR DELIBERATE REGARDING COMMERCIAL OR FINANCIAL INFORMATION THAT THE GOVERNMENTAL BODY HAS RECEIVED FROM A BUSINESS PROSPECT THAT THE GOVERNMENTAL BODY SEEKS TO HAVE, LOCATE, STAY, OR EXPAND IN OR NEAR THE TERRITORY OF THE GOVERNMENTAL BODY AND WITH WHICH THE GOVERNMENTAL BODY IS CONDUCTING ECONOMIC DEVELOPMENT NEGOTIATIONS OR SECTION 5 5 1 0 8 7 2 TO DELIBERATE THE OFFER OF A FINANCIAL OR OTHER INCENTIVE TO A BUSINESS PROSPECT DESCRIBED BY SUBDIVISION ONE ADDISON CIRCLE, TRANSIT ORIENTED DEVELOPMENT PROJECT.
AND IT IS
SO WE'LL BE BACK SHORTLY AND WE ARE BACK FROM CLOSED SESSION.
[7. Open Meeting. In accordance with Texas Government Code Chapter 551, the Addison City Council will reconvene in an Open Meeting to consider action, if any, on the matters discussed in the Closed Meeting.]
AND WE'RE COMING BACK INTO OPEN SESSION.THERE'S NO ACTION TO BE TAKEN FROM THE CLOSED SESSION.
WE'LL GO RIGHT INTO THE WORK SESSION ITEMS. AND, UH, JUST A COUPLE REMINDERS FOR
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THE COUNCIL TONIGHT.WE DO HAVE A VERY FULL AGENDA, SO IF YOU COULD BE MINDFUL OF THAT AS YOU'RE THINKING ABOUT YOUR COMMENTS AND, UH, SEE IF WE CAN TRY TO MOVE THINGS ALONG AS EXPEDITIOUSLY AS POSSIBLE WHILE STILL HAVING GOOD, GOOD DISCUSSION.
JUST PLEASE, UH, PLEASE BE MINDFUL OF THAT.
AND ONE OTHER THING IS WE CONTINUE TO WORK ON THE AUDIO FOR THIS ROOM.
IT, IT ALREADY SEEMS BETTER TONIGHT, BUT WE GOT A REMINDER FROM THE IT DEPARTMENT THAT WHEN YOU'RE SPEAKING, TRY TO KEEP THE MIC ABOUT IT, ABOUT A FOOT TO A FOOT AND A HALF AWAY FROM YOU AND REALLY STILL PROJECT EVEN THOUGH YOU'RE SPEAKING INTO A MICROPHONE.
AND IF YOU, 'CAUSE IF YOU START TO TURN AND, AND TURN AWAY FROM THE MICROPHONE, THEN WE WE'RE NOT GOING TO HEAR YOU VERY WELL.
SO, UH, I KNOW SOMETIMES IT'S DIFFICULT IF YOU'RE LOOKING AT SOMEBODY TALKING TO SOMEBODY AT THE LECTERN OVER HERE, IT'S, UH, YOU, YOU WANT TO TURN THAT DIRECTION, BUT PLEASE BE, UH, PLEASE BE AWARE OF THAT AND TRY TO KEEP THE AUDIO AS GOOD AS POSSIBLE.
[a. Present and discuss maintenance of masonry single-family perimeter screening walls.]
SO ANYWAY, OUR FIRST ITEM, UH, ITEM EIGHT A PRESENT AND DISCUSS MAINTENANCE OF MASONRY SINGLE FAMILY PERIMETER SCREENING WALLS.JANET MAYOR AND COUNCIL JANET THERE, MAYOR AND COUNCIL, JANET TIDWELL, DIRECTOR OF PARKS AND RECREATION FOR THE TOWN OF ADDISON.
THE ITEM THAT I'M PRESENTING TO YOU THIS EVENING IS A WORK SESSION ITEM REGARDING THE MAINTENANCE OF RESIDENTIAL MASONRY PERIMETER SCREENING WALLS.
UM, I DO WANNA DRAW, DRAW YOUR ATTENTION TO THE FACT THAT WE HAVE UPDATED THIS PRESENTATION SINCE IT WAS ORIGINALLY SUBMITTED, AND YOU WILL SEE THAT WE HAVE PROVIDED AN UPDATED NOTE ON THOSE SLIDES THAT WE DID UPDATE.
UM, THE DIS THIS DISCUSSION IS A FOLLOW UP TO A PRESENTATION THAT STAFF MADE TO COUNCIL IN SEPTEMBER OF 2022 REGARDING WHO IS RESPONSIBLE FOR THE MAINTENANCE OF MASONRY SINGLE FAMILY RESIDENTIAL PERIMETER SCREENING WALLS.
UM, THIS PRESENTATION IS GOING TO ADDRESS SIX TOPICS THIS EVENING.
TOPIC ONE IS STAFF IS GONNA PROVIDE BACKGROUND INFORMATION REGARDING THE ORIGIN OF THE DISCUSSION.
UM, AN OVERVIEW OF COUNCIL DIRECTION THAT WAS GIVEN IN THE SEPTEMBER, 2022 MEETING, UM, WILL BE GIVEN BY STAFF.
TOPIC THREE, STAFF WILL PRESENT THE CON, OR STAFF HAS OUR CONSULTANT WITH US, AND THEY WILL PRESENT THEIR RESEARCH TO IDENTIFY DOCUMENTED INFORMATION REGARDING CURRENT MAINTENANCE RIGHTS AND OBLIGATIONS.
TOPIC FOUR, UM, IS TO DISCUSS THE IMPORTANCE OF MASONRY PERIMETER SCREENING WALLS IN RESIDENTIAL AREAS WHILE WE HAVE THEM.
TOPIC FIVE IS TO PROVIDE CURRENT WALL MAINTENANCE BUDGET INFORMATION AND IDENTIFY A ROUGH ORDER OF MAGNITUDE ESTIMATE FOR ADDITIONAL WALL MAINTENANCE.
AND THEN TOPIC SIX IS TO PROVIDE COUNSEL WITH AN OPPORTUNITY TO HAVE A POLICY DISCUSSION REGARDING MAINTENANCE OF RESIDENTIAL MASONRY PERIMETER SCREENING WALLS.
SO TOPIC ONE IS TO PROVIDE BACKGROUND INFORMATION REGARDING THE ORIGIN OF THIS DISCUSSION.
PRIOR TO SEPTEMBER, 2022, REPRESENTATIVES FROM SEVERAL SINGLE FAMILY RESIDENTIAL NEIGHBORHOODS MADE REQUESTS FOR THE TOWN TO MAINTAIN THE MASONRY PERIMETER SCREENING WALLS ASSOCIATED WITH THEIR NEIGHBORHOOD.
REPRESENTATIVES OF THE NEIGHBORHOOD INDICATED THAT PREVIOUS TOWN LEADERSHIP COMMITTED TO THE MAINTENANCE OF THE SCREENING WALL.
PREVIOUS TOWN LEADERSHIP DID CONFIRM THROUGH VERBAL COMMIT THAT A VERBAL COMMITMENT WAS MADE TO MAINTAIN RESIDENTIAL MASONRY SCREENING WALLS.
STAFF REVIEWED ALL NEIGHBORHOOD PLATT INFORMATION AND DETERMINED IN MOST INSTANCES THAT DOCUMENTED INSTRUMENTS SUCH AS EASEMENTS OR AGREEMENTS THAT GIVE THE TOWN AUTHORITY TO ACCESS PRIVATE PROPERTY COULD NOT BE FOUND.
STAFF ALSO IDENTIFIED CHALLENGES INTERPRETING MAINTENANCE RESPONSIBILITIES SINCE MANY OF THE NEIGHBORHOOD PLATS DO NOT IDENTIFY THE LOCATION OF PERIMETER SCREENING WALLS AND OR THEY WERE MISSING DESCRIPTIONS THAT DEFINE THE MAINTENANCE OBLIGATION OF THE WALL EASEMENTS.
TOPIC TWO IS AN OVERVIEW OF THE DIRECTION THAT COUNCIL GAVE STAFF IN SEPTEMBER OF 2022.
THAT DIRECTION WAS THAT STAFF SHOULD FACILITATE A STUDY RESEARCHING INFORMATION REGARDING CURRENT DOCUMENTED OWNERSHIP, MAINTENANCE RESPONSIBILITIES FOR RESIDENTIAL MASONRY PERIMETER SCREENING WALLS IN ADDISON.
AND AS A RESULT, STAFF APPROVED AN AGREEMENT WITH COBB FINLEY, A PROFESSIONAL ENGINEERING FIRM TO CONDUCT THE STUDY.
ONE OF THE THINGS, UM, THAT I'D LIKE TO BE VERY CLEAR ON IS COB FINLEY IS GOING TO, IN TOPIC THREE, PRESENT THEIR RESEARCH AND THEIR FINDINGS AND WHAT HAS BEEN DOCUMENTED ABOUT THE CURRENT MAINTENANCE OBLIGATIONS.
STAFF DOES, UM, ACKNOWLEDGE THAT WHAT IS DOCUMENTED DOESN'T
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NECESSARILY ALIGN WITH CURRENT PRACTICES OR PERHAPS THE PREVIOUS INTENT OF OTHER CITY LEADERSHIP.AND SO WHEN WE GET TO THE SLIDE ABOUT POLICY DISCUSSION, THAT'S WHERE WE WOULD LIKE TO HAVE A DISCUSSION WITH COUNCIL ABOUT HOW WE MOVE FORWARD WITH THE INFORMATION THAT WE HAVE.
AND WITH THAT, I'M GOING TO BRING UP OUR CONSULTANT JENNY PRO.
SHE IS WITH THE FIRM COBB FINLEY, AND SHE WILL WALK YOU THROUGH THE INFORMATION THAT SHE FOUND IN THE STUDY THAT SHE CONDUCTED.
AS JANA SAID, I AM JENNY PJAK.
I'M WITH COBB FINLEY AND ASSOCIATES.
I'M A LICENSED ENGINEER IN THE STATE OF TEXAS.
I HAVE BEEN THE TOWN'S CONSULTING REVIEW ENGINEER FOR THE LAST 12 YEARS, SO I'M VERY FAMILIAR WITH STAFF.
AND, UM, AS JANA HAS ALREADY MENTIONED, WE WERE CONTRACTED TO PERFORM RESEARCH AND DETERMINATIONS ON THE, UM, THE MAINTENANCE OF THESE MASONRY RESIDENTIAL SCREENING WALLS.
SO WE DOVE INTO, UH, RECORDED PLATS, RECORDED EASEMENTS, MAINTENANCE AGREEMENTS, PERMITS AVAILABLE THROUGH THE TOWN PLANS, AVAILABLE THROUGH THE TOWN RECORDS.
AND THROUGH ALL OF THESE ITEMS, WE DETERMINED THESE DEFINITIONS NEEDED TO BE, UH, SORT OF NOT ONLY DEFINED, BUT WE ACTUALLY SOUGHT LEGAL OPINIONS FOR THESE DEFINITIONS, UH, TO ENSURE THAT OUR INTERPRETATIONS OF THE DOCUMENTS WERE CORRECT WHEN WE WERE FORMING A BASIS FOR OUR PROFESSIONAL OPINIONS.
SO I'M NOT GONNA READ THEM ALL OUT, BUT THEY ARE THERE AVAILABLE FOR YOU.
UM, THE IMPORTANT ONES I THINK THAT ARE GONNA BE MENTIONED MOST OFTEN WOULD BE THE CCRS, WHICH ARE CO UH, CONDITIONS, COVENANTS AND RESTRICTIONS, USUALLY ESTABLISHED BY AN H O A OR THE DEVELOPER.
UH, A LOT OF TIMES IT DOES SET OUT GENERAL RULES, RESPONSIBILITIES, UH, DEFINES COM COMMUNITY, PROPERTY, COMMUNITY AREAS, COMMON AREAS, AND THEN DECLARANCE AND SUCCESSORS.
UH, SO THE DECLARANT IS T TYPICALLY THE DEVELOPER OF THE H O A MAKING THIS LEGAL STATEMENT, RECORDING THE HOAS, FORMING THE H O A, EXCUSE ME, RECORDING THE CCRS OR FORMING THE H O A.
AND THE SUCCESSOR WOULD BE, UH, EITHER THE H O A ITSELF, UH, SUCCEEDING THE DEVELOPER OR IF THE H O A HAS BEEN, UM, REMOVED OR DISSOLVED, THE SUCCESSORS WOULD BE THE INDIVIDUAL LOT OWNERS.
SO THOSE ARE THE HIGHLIGHTS FROM FROM THOSE DEFINITIONS.
AND THEN WHEN WE WERE FORMING OUR DETERMINATION OF PROFESSIONAL OPINIONS, UH, THESE ARE HOW WE FORMED IN A, UH, SORT OF CONCISE MANNER THAT WAS CONSISTENT ACROSS EVERYTHING AS WE WERE APPLYING.
IT WAS THE H O A OR DEVELOPER C C C R, WHERE IF THE DEVELOPMENT HAS AN ACTIVE C C R, IT STATES THE WALL'S MAINTENANCE RESPONSIBILITY DOCUMENT INDICATES THE CURRENT OBLIGATION FOR WALL FROM WALL MAINTENANCE IS TO THE DECLARANT OF THE C C R, WHICH IS EITHER THE H O A OR THE DEVELOPER.
IF THERE ARE WALL EASEMENTS PRESENT AND THE EASEMENT IS LOCATED ON PRIVATE PROPERTY WITHOUT A C C R OR OTHER LEGAL DOCUMENTATION STATING RESPONSIBILITY, THE DOCUMENTATION INDICATES THE CURRENT OBLIGATION FOR WALL MAINTENANCE IS TO THE TOWN.
IF A WALL EASEMENT IS LOCATED ON PUBLIC PROPERTY, THE DOCUMENTATION INDICATES THE CURRENT OBLIGATION FOR WALL MAINTENANCE IS TO THE INDIVIDUAL LOT OWNER OR TO THE H O A.
IF THE C C R STATE'S RESPONSIBILITY OF THE WALL IS WITH THE H O A, AND THEN IF THE, IF THERE WAS A DEVELOPER OR H O A DIS DISSOLUTION, IF A C C R WAS ISSUED, BUT THE H O A UNDER THE AND OR THE DEVELOPER HAS BEEN DISSOLVED, THEN THE DOCUMENTATION INDICATES THE CURRENT RESPONSIBILITY OF THE WALL IS CONVEYED TO INDIVIDUAL LOT OWNERS.
THIS WOULD INCLUDE THE DEV, INCLUDE DEVELOPER CCRS STATING THE CONVEYANCE OF RESPONSIBILITY TO ITS SUCCESSORS.
AND THEN IF THERE IS NOT AN EASEMENT PRESENT OR AN ASSIGNMENT DETAILED IN A C C R OR OTHER LEGAL AGREEMENT, THEN THE DOCUMENTATION INDICATES THE CURRENT OBLIGATION OF WALL MAINTENANCE DEFAULTS TO THE INDIVIDUAL LOT OWNER.
OKAY, SO WE'VE GOTTEN PAST THE BORING STUFF.
SO THIS IS THE MAP OF ALL OF THE, UH, RESIDENTIAL SUBDIVISIONS THAT HAVE MASONRY SCREENING WALLS THAT WE LOOKED AT.
JUST SORT OF GENERAL OVERVIEW.
IT WAS SPLIT INTO THREE DIFFERENT AREAS, NORTHEAST AND WEST, AND THEN WE'VE COLOR CODED THEM.
RED IS PRI PRIVATE MAINTENANCE RESPONSIBILITY, AND BLUE IS TOWN MAINTENANCE RESPONSIBILITY.
AND THOSE ARE BASED ON, UH, THE DETERMINATIONS OF PROFESSIONAL OPINION THAT WE MADE.
SO NORTH ADDISON IS THE EASY ONE.
IT ONLY HAS THE ONE RES RESIDENTIAL SUBDIVISION WITH A MASON NEW SCREENING WALL, WHICH IS ADDISON.
SO OUR PROFESSIONAL OPINION IS CURRENT MAINTENANCE OBLIGATION IS WITH THE H O A FOR THIS SUBDIVISION.
THE WALL IS WITHIN THE COMMON PROPERTIES OF THE H O A, UH, WHICH
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ARE THE, THE ACTUAL LAND THAT'S SET ASIDE IN THE PLATT CALLED A COMMON PROPERTY IS A LOT.AND THE H O A C C R DOES NOT EXPLICIT EXPLICITLY STATE THAT THE SCREENING WALL IS PART OF THOSE COMMON PROPERTIES, BUT IT LIES WITHIN THOSE COMMON PROPERTIES.
AND THERE IS NO RECORD OF ADDISON PERFORMING MAINTENANCE.
THEREFORE, OUR PROFESSIONAL OPINION IS THE OBLIGATIONS WITH THE H O A.
OUR NEXT SECTION IS EAST ADDISON, WHICH INCLUDES FOUR DEVELOPMENTS OAKS NORTH STANFORD COURT, VILLAS, CELESTIAL PLACE, AND TOWN HALL CENTER.
OUR PROFESSIONAL OPINION IS THAT THE CURRENT MAIN MAINTENANCE OBLIGATION IS NOT WITH THE TOWN.
THEA'S ORIGINAL C C R FROM 1979 EXPLICITLY STATES THE ASSOCIATION SHALL PAY FOR THE MAINTENANCE OF THE BRICK WALL ON THEIR PROPERTY.
THERE HAVE BEEN SUBSEQUENT AMENDMENTS WHICH REMOVE THIS LANGUAGE IN BOTH 1989 AND 2007.
HOWEVER, THERE'S NO RECORD OF AN AGREEMENT FROM ADDISON TAKING ON THE MAINTENANCE OF THESE WALLS.
THEREFORE, IT'S OUR PROFESSIONAL OPINION THAT THE CURRENT MAIN MAINTENANCE OBLIGATION IS NOT WITH THE TOWN.
IT MAY BE WITH THE INDIVIDUAL LOT OWNERS OR THE H O A, BUT THAT IS FOR FURTHER RESEARCH AND DOCUMENTATION WITH THE H O A STANFORD COURT VILLAS.
OUR PROFESSIONAL OPINION IS THE MAINTENANCE OBLIGATION IS WITH THE H O A.
THEIR C C R EXPLICITLY STATES THAT THE ASSOCIATION SHALL MAINTAIN ALL THE SCREEN WALLS INSTALLED BY THE DEVELOPER, AND THERE'S NO RECORD OF ADDISON PERFORMING MAINTENANCE CELESTIAL PLACE.
OUR CURRENT MAINTENANCE OBLIGATION IS WITH THE INDIVIDUAL TOWN OWNER.
LOT OWNERS, EXCUSE ME, WALLS ALONG MONTFORD AND CELESTIAL BOTH HAVE A THREE FOOT WALL EASEMENT, WHICH IS ON PUBLICLY DEDICATED LAND, INDICATING THE EASEMENT WOULD BE TO ENSURE LOT OWNER ACCESS ON THAT PUBLIC LAND FOR MAINTENANCE OF THE WALL.
ADDISON HAS HISTORICALLY MAINTAINED THE CELESTIAL WALL, BUT NOT THE MOUNT FOR WALL FOR TOWN HALL CENTER.
OUR PROFESSIONAL OPINION, THIS IS NOT A RESIDENTIAL SCREENING WALL I'D LIKE TO ADD, BUT IT IS ATTACHED WELL ADJACENT TO A RESIDENTIAL SCREENING WALL NORTH, UH, OF THE OAKS NORTH DEVELOPMENT.
AND SO IT WAS INCLUDED IN OUR REVIEW.
UH, IT IS A RETAINING WALL WITH A SCREENING WALL ON TOP OF IT, AND THE RESPONSIBILITY FOR THIS IS ON THE COMMERCIAL PROPERTY ON THE HIGH SIDE OF THE WALL.
THE NEXT SECTION IS WEST ADDISON, WHICH IS 12 DIFFERENT SUBDIVISIONS, INCLUDING THOSE LISTED THERE,
OUR PROFESSIONAL OPINION IS THAT THE CURRENT MAINTENANCE OBLIGATION IS WITH THE H O A IN THAT THE C C R EXPLICITLY STATES THAT THE SCREENING WALLS ARE INCLUDED IN THE COMMON AREAS AND THE COMMON AREAS ARE TO BE MAINTAINED BY THE H O A FOR ADDISON TOWN CENTER.
THE CURRENT MAINTENANCE OBLIGATION DOES LIE WITH THE TOWN.
THE WALL IS LOCATED WITHIN A DEDICATED AREA AND WALL EASEMENTS THAT ARE DEDICATED TO THE TOWN OF ADDISON EXPLICITLY.
UH, AND THE WALL REALIGNMENT LICENSE STATE STATES THAT THE EASEMENTS ARE TO BE USED TO MAINTAIN THE WALL BY THE PUBLIC CHATHAM COURT.
THE CURRENT MAINTENANCE OBLIGATION IS WITH THE INDIVIDUAL LOT OWNERS, C C R STATES.
THE RESPONSIBILITY OF THE WALL IS FOR THE DECLARANT AND ITS SUCCESSORS CONVEYANCE OF THE LOT TO THE INDIVIDUAL.
LOT OWNER MAKES THE OWNER OF THE LOT THE SUCCESSOR AND THE WALL EASEMENT IS LOCATED WITHIN THE INDIVIDUAL LOTS LEADING TO THE OBLIGATION BEING FOR THE LOT OWNER GRAND ADDISON TWO AND THREE ARE A PROFESSIONAL OPINION IS CURRENT MAINTENANCE OBLIGATION IS WITH THE H O A.
THEIR CCRS EXPLICITLY STATE THAT ALL THE EASEMENTS, INCLUDING SCREENING WALLS, ARE TO BE MAINTAINED EXCLUSIVELY BY THE H H O A AND THE WALL EASEMENTS ARE LOCATED WITHIN THE PRIVATE LOTS.
THIS ONE HAS HISTORICALLY BEEN MAINTAINED BY THE TOWN LAY LOCK'S, GARDEN HOMES.
OUR PROFESSIONAL OPINION IS THAT THE OBLIGATION LIES WITH THE INDIVIDUAL LOT OWNER C C R STATES THAT THE RESPONSIBILITY IS WITH THE MAINTENANCE AND ITS, EXCUSE ME, WITH THE DECLARANT AND ITS SUCCESSORS.
AND AGAIN, THE CONVEYANCE OF THE LOT TO THE INDIVIDUAL OWNERS MAKES THE LOT OWNER THE SUCCESSOR.
THIS HAS BEEN HISTORICALLY MAINTAINED BY ADDISON COUNT HOMES OF ADDISON.
OUR PROFESSIONAL OPINION IS THE CURRENT MAINTENANCE OBLIGATION IS WITH THE H O A, THE C C R STATE THAT THE H O A IS RESPONSIBLE FOR MAINTAINING COMMON PROPERTIES AND THE PERIMETER WALL IS EXPLICITLY STATED TO BE INCLUDED AS PART OF THESE COMMON PROPERTIES.
THERE IS A ADDITION TO THEIR C C R THAT SAYS THAT IF THE SUBDIVISION DOES NOT MAINTAIN THESE AREAS OR REFUSES TO, THEN THE TOWN SHALL TAKE RESPONSIBILITY.
HOWEVER, THERE IS NO LEGAL AGREEMENT WITH THE TOWN SAYING THEY WILL ACTUALLY TAKE ON THAT RESPONSIBILITY.
LA MARADA PROFESSIONAL OPINION IS THAT THE WALLS SHOULD BE JOINTLY MAINTAINED BY TWO HOAS.
THERE'S A SHARED ACCESS AGREEMENT,
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SPECIFICALLY DETAILING EXACTLY HOW H O A IS RESPONSIBLE FOR CERTAIN PARTS AND, UH, PERCENTAGES OF THE COST OF MAINTENANCE OF THE WALL AND THE WALL IS LOCATED WITHIN A SHARED ACCESS EASEMENT.THIS WALL HAS HISTORICALLY BEEN MAINTAINED BY ADDISON WATERFORD PARK ONE, THIS IS ACTUALLY A SPLIT.
THERE ARE TWO DIFFERENT PIECES OF WALL AND IT WAS DEFINED ON THE PLAT THAT THE SECTION ALONG BELTWAY AND PROTON ARE TO BE MAINTAINED BY THE, OR HAVE THE CURRENT MAINTENANCE OBLIGATION WITH THE TOWN AS THERE ARE EASEMENTS ON THE INDIVIDUAL LOTS FOR PUBLIC ACCESS TO, FOR THAT MAINTENANCE.
AND THEN THE WALL ALONG LAY LOCKS IS TO BE MAINTAINED BY THE INDIVIDUAL LOT OWNERS AS SO THERE ARE NO EASEMENTS CURRENTLY THERE.
WATERFORD PARK TWO HAS A VERY SIMILAR SITUATION AND THAT THE LOTS ALONG LAY LOCKS HAVE, UH, HAVE WALL MAINTENANCE EASEMENTS WITHIN THE PRIVATE LOTS.
HOWEVER, THE LOTS ALONG BELTWAY DO NOT HAVE ANY EASEMENTS.
THIS ONE HAS HISTORICALLY BEEN MAINTAINED BY ADDISON.
AND THEN LAY LOCKS ITSELF, THE C C R STATES, THE LOT OWNERS ARE TO MAINTAIN THEIR LOTS AND ANY IMPROVEMENT ON MADE ON THE LOT.
THEREFORE, THE OBLIGATION IS WITH THE INDIVIDUAL LOT OWNERS.
AND THE WALL HAS BEEN HISTORICALLY MAINTAINED BY ADDISON WESTFIELD COURT.
OUR OUR CURRENT MAINTENANCE OBLIGATION OPINION IS WITH THE INDIVIDUAL LOT OWNERS.
AGAIN, THE C C R STATES THAT THE RESPONSIBILITY IS TO THE DECLARANT AND ITS SUCCESSORS.
THEREFORE, CONVEYANCE OF THE LOT STATES THAT THE MAINTENANCE SHALL GO TO THE SUCCESSOR, WHICH IS THE LOT OWNER.
THIS HAS HISTORICALLY BEEN MAINTAINED BY ADDISON MIDWAY MEADOWS.
OUR PROFESSIONAL OPINION IS THAT THE CURRENT MAINTENANCE OBLIGATION IS WITH THE INDIVIDUAL LOT OWNERS, THE C C R STATE, THAT THE LOT OWNERS ARE TO MAINTAIN ALL IMPROVEMENTS ON THEIR LOTS.
THIS WALL HAS BEEN HISTORICALLY MAINTAINED BY ADDISON.
WATERVIEW IS STATES THE PROFESSIONAL OPINION IS THE CURRENT MAINTENANCE OBLIGATION IS WITH THE INDIVIDUAL LOT OWNERS AS THERE ARE NO EASEMENTS PROVIDED FOR THE WALL.
ONE JUST SORT OF ITEM TO NOTE IS THAT THE WALL ACTUALLY HAS GRAND ADDISON'S NAME ON THE WALL, ALTHOUGH IT IS WATERVIEW ESTATES.
THE WALL HAS BEEN HISTORICALLY MAINTAINED BY ADDISON.
AND THEN THIS IS OUR JUST SORT OF WRAP UP MATRIX INDICATING WHETHER EASEMENTS EXIST, IF THE SUBDIVISION HAS AN H O A OR NOT, WHETHER HIS MAINTENANCE HAS HISTORICALLY BEEN MADE, UH, PERFORMED BY THE TOWN LINEAR FOOTAGE OF THE WALL.
AND THEN WHAT OUR PROFESSIONAL OPINION IS, I THINK REAL QUICKLY, SOME GENERAL OBS OBSERVATIONS, UM, THAT JENNY'S GROUP MADE WAS APPROXIMATELY 68% OF THE SUBDIVISIONS FOLLOW THE TREND.
IF AN EASEMENT IS PROVIDED, THE H O A WAS NOT ESTABLISHED BY THE DEVELOPER, AND IF AN EASEMENT IS NOT PROVIDED, AN H O A WAS ESTABLISHED BY THE DEVELOPER IN SUBDIVISIONS WITH HOAS, APPROXIMATELY 90% ASSIGNED SCREEN WALL MAINTENANCE RESPONSIBILITY TO THE H O A IN THEIR CCRS.
SO THAT LAST, UM, CHUNK OF INFORMATION THAT WE PROVIDED YOU WAS A LOT.
UM, IT PROVIDED YOU AN OVERVIEW OF THE DOCUMENTATION THAT WE COULD FIND GOING BACK THROUGH OUR FILES, THROUGH LASER FISH GOING THROUGH COUNTY DOCUMENTATION.
AND THAT'S WHAT WE'VE PRESENTED TO YOU.
BUT WE ALSO FEEL THAT IT'S VERY IMPORTANT FOR US TO UNDERSTAND WHY WE HAVE MASONRY PERIMETER WALLS IN ADDISON AND WHY THEY'RE IMPORTANT.
UM, IN A LOT OF INSTANCES, THEY ARE REQUIRED TO BE CONSTRUCTED, UM, BY THE TOWN.
THE TOWN RE REQUIRES DEVELOPERS TO BUILD THEM.
UM, THEY ARE A BENEFIT TO THE TOWN AND THE NEIGHBORHOOD THAT THEY'RE ASSOCIATED WITH.
SO WE BENEFIT FROM THE WALLS AND SO DO THE PEOPLE THAT LIVE IN THE NEIGHBORHOODS THAT HAVE THOSE WALLS.
UM, SOME OF THE BENEFITS ARE THEY CREATE CONTINUITY OF AN AREA.
UM, THEY DO ESTABLISH, UM, KIND OF THE QUALITY OF AN AREA THEY SERVE AS AN AESTHETIC BUFFER BETWEEN DIFFERENT USES AND THEY SCREEN DIFFERENT USES AND CREATE PRIVACY.
UM, IN THAT CONTEXT OF WHY WALLS ARE IMPORTANT, I THINK IT'S ALSO IMPORTANT TO UNDERSTAND OUR CURRENT BUDGET FOR WALL MAINTENANCE AND TO TRY TO IDENTIFY SOME ROUGH ORDER OF MAGNITUDE COST.
UM, IF THE TOWN WAS GOING TO MOVE FORWARD WITH MAINTAINING ALL OF THE WALLS, UM, IN ADDISON OR A PORTION OF THE WALLS.
UM, ONE OF THE THINGS AS A MAJORITY OF THE WALLS WERE ALL BUILT AT
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THE SAME TIME, AND HISTORICALLY WE HAVE NOT SEEN SIGNIFICANT BUDGET AMOUNTS.UM, BUT THEY ARE STARTING TO HIT THOSE 20, 25 PLUS YEAR MARKS AND THE PARKS DEPARTMENT THAT MAINTAINS THE WALL IS STARTING TO, THOSE NUMBERS GO UP BEYOND WHAT WE HAVE IN OUR REGULAR OPERATING BUDGET.
SO OUR ANNUAL OPERATING BUDGET FOR WALL MAINTENANCE IS $20,000.
THIS DOESN'T INCLUDE JUST MAINTENANCE FOR PERIMETER SCREENING WALLS, BUT ALSO ENTRANCE SIGNAGE AND WALLS THAT ARE NOT PERIMETER SCREENING WALLS IN TOWN.
UM, TO MAKE, TO GIVE YOU AN IDEA OF THE COST THAT WE'RE SPENDING TO MAKE MINOR REPAIRS TO AN EIGHT FOOT TO 10 FOOT LONG PANEL OF SCREENING WALL THAT'S SIX TO EIGHT FOOT TALL, THE COST IS $2,500 TO, UM, $2,750.
THIS DOES NOT INCLUDE REPAIR TO COLUMNS OR REPLACEMENT OF AN ENTIRE WALL PANEL, WHICH CAN BE SIGNIFICANTLY HIGHER.
SO THE NUMBER THAT I'VE PROVIDED TO YOU IS THE MOST COMMON EXPENSE THAT WE SEE IN REPAIRING WALLS TO REPAIR ENTRYWAY SIGNAGE THAT IS DAMAGED BY AUTO AUTOMOBILES.
THE DEPARTMENT HAS RECENTLY SPENT 10,000 TO $25,000 ON REPAIRS.
SO THAT GOES BEYOND OUR BUDGETED AMOUNT.
IF WE HAVE A CAR ACCIDENT, IN MOST CASES, THIS CAN BE RECOUPED BY INSURANCE, BUT NOT ALWAYS.
UM, SOME OF THOSE INSTANCES WOULD BE THE DRIVER LEFT THE SCENE AND WE WEREN'T ABLE TO CAPTURE THEIR INSURANCE INFORMATION.
UM, OUR DEPARTMENT IS SEEING AN INCREASE IN WALL REPAIRS DUE TO THE AGE OF THE MASONRY WALLS.
UM, THIS FISCAL YEAR, WE'VE ALREADY SPENT THE BUDGETED $20,000 THAT WE HAVE, AND WE HAVE AN ESTIMATE FOR AN ADDITIONAL $36,000 IN WALL REPAIRS THAT ARE NEEDED.
UM, NOT ALL OF THOSE WALL REPAIRS ARE ASSOCIATED WITH SINGLE FAMILY RESIDENTIAL.
WE HAVE A WALLET AT VITRUVIAN RIGHT NOW THAT NEEDS TO BE REPAIRED, AND WE HAVE A WALL AT THE INTERSECTION OF, UM, QUORUM AND ARAPAHOE THAT NEEDS TO BE REPAIRED.
SO THAT'S IN THAT $36,000 BUDGET NUMBER THAT I SHARED.
AND I BELIEVE COUNSEL IN OUR, IN OUR LAST DISCUSSION KIND OF SAID IT WOULD BE HELPFUL TO HAVE A ROUGH ORDER OF MAGNITUDE, UM, TO UNDERSTAND WHAT THE COST OF FUTURE WALL MAINTENANCE WOULD BE.
UM, SO WHAT STAFF DID IS WE LOOKED AT THE TOTAL LINEAR FOOT OF WALLS THAT WE HAVE, WHICH IS APPROXIMATELY 24,950.
UM, AND THEN WE DIVIDED THAT BY EIGHT FOOT PANELS, ALTHOUGH IN SOME INSTANCES THERE'S 10, UM, BUT THE MAJORITY IS EIGHT.
SO WE CAME UP WITH A NUMBER OF THAT.
WE HAVE APPROXIMATELY 3,119 WALL PANELS IN TOWN.
AND SO IF WE WERE GOING TO ESTIMATE THAT WE WERE GONNA REPAIR EACH ONE OF THOSE PANELS ONE TIME OVER THE COURSE OF 25 YEARS, UM, THAT DOLLAR AMOUNT COMES OUT TO BE $8.5 MILLION.
THIS DOES NOT TAKE INTO AN ACCOUNT INFLATION OR MORE SIGNIFICANT REPAIRS TO COLUMNS OR STRUCTURAL FOUNDATIONS TO WALLS.
UM, THOSE REPAIRS AREN'T AS COMMON.
THE MOST COMMON REPAIR IS GOING IN AND RE KIND OF REBUILDING REGROUTING, ADDING RE REINFORCEMENT INTO THE WALLS.
AND SO THIS NUMBER IS PURELY BUILT ON THAT MOST COMMON REPAIR THAT STAFF MAKES TO THOSE WALLS.
SO STAFF IS BRINGING BEFORE YOU THIS EVENING, THIS INFORMATION TO FACILITATE A POLICY, UM, DISCUSSION.
UM, WE WANTED TO PROVIDE YOU WITH AN OPPORTUNITY, UM, TO DISCUSS HOW WE SHOULD MOVE FORWARD WITH WALL MAINTENANCE.
UM, WE DO HEAR, UM, THAT THERE HAVE BEEN COMMITMENTS FROM CITY LEADERSHIP TO MAINTAIN WALLS.
UM, HOWEVER, THE DOCUMENTATION TO DOCUMENT THAT COMMITMENT WAS NEVER PUT IN PLACE TO GIVE STAFF THE AUTHORITY TO SPEND TOWN DOLLARS AND TO EVEN ACCESS THOSE AREAS IN SOME INSTANCES.
UM, AND SO TO HAVE THAT POLICY DISCUSSION, WE WANTED TO ACKNOWLEDGE THAT THERE ARE CHALLENGES ASSOCIATED WITH MAINTAINING WALLS THAT THE TOWN IS NOT OBLIGATED TO MAINTAIN.
UM, THE MOST OBVIOUS IS WHAT WE JUST DISCUSSED, THE BUDGET FOR WALL REPAIRS.
UM, AND THEN IF WE WERE GOING TO MAINTAIN THE WALLS AND WE WERE GOING TO DO IT IN A WAY THAT IT'S DOCUMENTED, WHICH WE HAVE TO HAVE THAT, UM, IT WOULD REQUIRE DEVELOPMENT OF MULTIPLE EASEMENTS TO ALLOW ACCESS FOR MAINTENANCE, WHICH WILL HAVE A SIGNIFICANT TIME AND BUDGET IMPACT.
SO WHEN A PROPERTY WAS BUILT BY A DEVELOPER AND WE WERE GRANTED A WALL MAINTENANCE EASEMENT, MAYBE AT THE TIME THAT IS ONE INSTRUMENT, BUT SINCE THAT WAS NOT TRANSFERRED
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OR GIVEN TO THE TOWN WHEN THE DEVELOPMENT WAS MADE, THE WALLS NOW THAT ARE ON PRIVATE PROPERTY, THAT'S MULTIPLE EASEMENTS, YOU WOULD HAVE TO HAVE A SURVEY FOR EACH ONE OF THOSE PROPERTIES AND A WALL MAINTENANCE EASEMENT FOR EACH ONE OF THOSE PROPERTIES.AND SO THE TIMEFRAME AND THE FINANCIAL COMMITMENT FOR THAT IS SIGNIFICANT.
THERE'S ALSO, UM, ONE OF THE CHALLENGES THAT OUR STAFF DEALS WITH IS THE COORDINATION WITH MULTIPLE PROPERTY OWNERS.
UM, AND IT HAS A SIGNIFICANT TIME IMPACT ON, ON OUR DEPARTMENT, AND IT'S ESCALATING EVERY YEAR AS, UM, THE WALLS AGE.
UM, WE ARE PICKING OUT BRICK COLORS AND WE ARE COORDINATING FOR PETS TO BE PUT UP AND WHEN HOMEOWNERS MIGHT BE HOME, AND WE'RE TRYING TO ORCHESTRATE A CONTRACTOR TO COME OUT AND WORK WITHIN THOSE TIMEFRAMES.
AND IT, THERE IS A SIGNIFICANT TIME COMMITMENT.
AND SO IF WE WERE GOING TO TAKE ON A GREATER WALL MAINTENANCE RESPONSIBILITY, THAT WOULD SIGNIFICANTLY INCREASE THAT TIME COMMITMENT, UM, TIME DEMAND ON STAFF TO FACILITATE REPAIRS, CAN IT OFTEN EXCEEDS AVAILABLE STAFF HOURS.
AND WE DEFINITELY SEE THAT BEING AN ISSUE AS MORE REPAIRS ARE NEEDED.
AND THEN, UM, HOW DO WE HANDLE REPAIRS OR MODIFICATIONS OR DAMAGE THAT WAS MADE TO THE WALLS BY PROPERTY OWNERS THAT ARE ADJACENT TO THE WALLS? WE HAVE MULTIPLE INSTANCES WHERE PROPERTY OWNERS, UM, HAVE PUT HOLES IN WALLS TO HAVE DRAINAGE EXIT, HAVE EXTENDED THE HEIGHT OF THE WALLS, UM, HAVE ATTACHED THINGS IN SOME INSTANCES HAVE RAISED THE GRADE BEHIND THE WALLS.
AND IN THOSE INSTANCES, SOMETIMES THEY WERE DONE WITH THE INVOLVEMENT OF A STRUCTURAL ENGINEER AND SOME GUIDANCE, BUT NOT ALWAYS.
UM, AND SO THERE'S SOME WALLS THAT ARE FAILING BECAUSE OF THOSE DECISIONS THAT WERE MADE WITHOUT THE TOWN'S CONSENT IF WE'RE GOING TO MAKE THOSE REPAIRS.
AND SO THAT IS ONE OF OUR CHALLENGES.
HOW DO WE HANDLE, UM, THOSE SITUATIONS AND, AND IF WE TOOK ON THE MAINTENANCE OF THE WALLS, BUT THEY WERE MODIFIED WITHOUT A STRUCTURAL ENGINEER, WE WOULD BE TAKING ON POTENTIALLY THE LIABILITY OF THOSE WALLS WITHOUT KNOWING WHAT WAS DONE TO EXTEND THEM.
UM, LIKEWISE, THEIR RISK OF NOT PAYING, MAINTAINING THE MASONRY PERIMETER SCREENING WALLS IN ADDISON.
UM, IF WE LET THOSE WALLS GO INTO A STATE OF DISREPAIR, UM, IT'S ONE OF THE MOST DOMINANT FEATURES THAT YOU SEE WHEN YOU DRIVE THROUGH ADDISON.
THERE WERE THE WALLS IN THE OUR TREES.
UM, SO IF WE LET THOSE WALLS GO INTO DISREPAIR, THERE'S GOING TO BE AN IMPACT TO THE IMAGE IN IDENTITY OF ADDISON.
UM, THERE WILL BE A DECREASE IN NEIGHBORHOOD AND TOWN PRIDE.
THERE, UM, IS A RISK, UM, TO SAFETY AND SECURITY.
AND THERE'S ALSO A LACK OF EQUITY AMONGST NEIGHBORHOODS IF WE ARE REPAIRING SOME WALLS IN SOME NEIGHBORHOODS, BUT NOT WALLS IN OTHER NEIGHBORHOODS.
SO OUR POLICY QUESTION IS, WOULD COUNCIL ELECT TO CREATE A POLICY THAT DOCUMENTS THE TOWN'S OBLIGATION FOR MAINTENANCE OF ALL MASONRY SCREENING WALLS? UM, STAFF UNDERSTANDS THAT THIS IS GOING TO BE A BIG CONVERSATION IN A DIFFICULT ONE TO HAVE.
UM, WE WOULD LIKE TO RECOMMEND IF COUNCIL IS CONSIDERING ESTABLISHING THAT POLICY FOR THE TOWN TO PARTICIPATE IN THE MAINTENANCE OF THOSE PERIMETER SCREENING WALLS, THAT WE FACILITATE A GRANT PROGRAM THAT WOULD ALLOW AN H O A OR AN INDIVIDUAL PROPERTY OWNER TO APPLY FOR FUNDS RELATED TO MAINTENANCE REPAIRS.
THIS PROGRAM COULD PROVIDE A PERCENTAGE OF ALL THE MAINTENANCE COSTS OR OR PERCENT PERCENTAGE OF THE MAINTENANCE COSTS ARE ALL OF THE MAINTENANCE COSTS.
THAT WOULD BE, UM, UP TO COUNCIL'S DISCRETION.
UM, IT WOULD CREATE EQUITY AMONGST ALL NEIGHBORHOODS BECAUSE WE WOULD BE TREATING ALL NEIGHBORHOODS EQUALLY AND HOW WE HANDLED THOSE REPAIRS.
IT WOULD PROVIDE A SOLUTION TO MAINTENANCE CHALLENGES.
UM, IT WOULD PLACE THE COORDINATION OF THE REPAIRS ON THE H O A OR THE PROPERTY OWNER, UM, REQUESTING THE REPAIRS.
SO THE HOMEOWNER THAT'S BENEFITING FROM THE WALL REPAIR WOULD BE RESPONSIBLE IN COORDINATING WITH THE CONTRACTOR FOR WHEN THEIR PETS ARE, YOU KNOW, GONNA BE PUT UP AND THE TIMING AND THE SCHEDULING.
UM, BUT MOST IMPORTANTLY, IT WOULD AVOID A LENGTHY AND COSTLY PROCESS TO SECURE WALL MAINTENANCE EASEMENTS IN ADDISON.
UM, BECAUSE AS I HAD MENTIONED, A SIGNIFICANT PORTION OF OUR FUNDS, UM, COULD GO TO THOSE EASEMENTS AND SURVEYS, UM, AND THIS PATH WOULD ALLOW US TO PUT IDENTIFIED FUNDS INTO MAKING REPAIRS FASTER.
IT WOULD GO TO THE REPAIR OF WALLS INSTEAD OF KIND OF THE DOCUMENTATION AND PAPERWORK.
UM, THIS APPROACH WOULD ALIGN WITH SIMILAR APPROACHES THAT SOME
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OF OUR COMPARATOR CITIES HAVE ESTABLISHED.UM, AND IF COUNCIL IS IN FAVOR OF THIS APPROACH, WE'RE NOT HERE THIS EVENING TO KIND OF, WE'D LOVE TO HEAR YOUR ADVICE, BUT WE'RE NOT HERE TO, YOU KNOW, KIND OF CHISEL OUT WHAT THAT PROGRAM LOOKS LIKE.
WE'LL TAKE THE CONVERSATION THAT YOU HAVE AND THE FEEDBACK THAT YOU PROVIDE, AND THEN STAFF WILL GO AND WORK UP A DRAFT OF WHAT THAT PROGRAM COULD LOOK LIKE, HOW, HOW WE COULD FUND IT THROUGH THE BUDGET PROCESS.
AND THEN WE WILL ASK FOR YOUR FEEDBACK ON THAT PARTICULAR ITEM.
AND WITH THAT, I'M HERE TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE.
AND OUR CONSULTANTS ARE ALSO HERE.
UM, JENNY IS HERE TO ANSWER QUESTIONS.
AND THEN SHE ALSO BROUGHT NATE WITH HER, WHO DID A LOT OF THE LEGWORK IN FINDING THOSE DOCUMENTS.
AND I THINK HE HAS THEM IMPRINTED, UM, IN HIS BRAIN BETTER THAN EITHER ONE OF US BECAUSE HE'S GONE THROUGH THEM SO WELL.
AND SO WE WOULD BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE REGARDING THAT ALSO.
AND I'LL, I'LL JUMP IN AND THANK YOU JANA, FOR THE PRESENTATION.
AND ONE THING I WOULD, UH, THE, THE PRESENTATION WAS LAID OUT VERY DELIBERATELY SO THAT WE COULD COME BACK WITH THE CHARGE THAT WE HAD TO GO AND DO THE DOCUMENTATION AND DO THE WORK TO FIND OUT WHERE ARE WE WITH OUR CURRENT OBLIGATION, BUT IT WAS ALSO DESIGNED DELIBERATELY TO LEAD TO A POLICY DISCUSSION.
SO WHILE WE CAN CERTAINLY ANSWER ANY QUESTIONS ON INDIVIDUAL NEIGHBORHOODS, AND THAT'S WHAT WE'RE HERE TO DO, WE ALSO REALLY WANT TO HAVE THAT POLICY LEVEL DISCUSSION FOR THE ENTIRE COMMUNITY.
AND I WOULD ENCOURAGE YOU TO TAKE TAKEAWAYS AS WE WENT NEIGHBORHOOD BY NEIGHBORHOOD, AND WE TRY TO LAY THOSE OUT OF THE COMPLEXITIES OF EACH, THE LACK OF DOCUMENTATION AT TIMES, AND THE LACK OF EQUITY AMONGST NEIGHBORHOODS.
SO WE WERE TRYING TO LAY THOSE OUT TO FOR KEY TAKEAWAYS AS WE WENT THROUGH PIECE BY PIECE TO HAVE THIS POLICY CONVERSATION.
IT IS A COMPLEX CONVERSATION AND WE'RE HERE TO HAVE IT, BUT I WANTED TO, UH, PROVIDE THAT CONTEXT AS, AS YOU ALL MOVE ON WITH THE DISCUSSION.
FIRST QUESTIONS OR COMMENTS? CHIEF Q I SEE YOUR LIGHT.
THANK YOU JENNY AND JEREMY, I'M SORRY, NICK.
UH, CAN YOU TELL US HOW YOU DETERMINE, UH, THAT THE MOST CURRENT CCRS ARE, ARE BEING USED? CAN YOU GIVE US A LITTLE BACKGROUND ON THAT? YES, SIR.
UH, NATE HAS PROBABLY SPENT MORE TIME ON THE CITY, UH, COUNTY OF DALLAS, UH, RECORDS SITE THAN ANY OF US COMBINED AND EVER COULD AND EVER WOULD WANT TO.
UM, BUT SO WE STARTED INITIALLY WITH, UH, FINDING OUT WHEN THE, WHEN THE NEIGHBORHOODS WERE DEVELOPED, YOU KNOW, GENERAL TIMEFRAME WENT SEARCHING ALONG, UH, YOU KNOW, PLUS OR MINUS TWO, THREE YEARS OF WHEN THOSE, WHEN THAT DATE WAS, UH, TRIED TO FIND ORIGINAL RECORDED DOCUMENTS WHERE WE COULD.
AND THEN FROM THERE, UH, UH, PLACE, UH, EXCUSE ME, I'M SO SORRY.
NEIGHBORHOODS THAT HAVE HOAS CURRENTLY AND HAVE WEBSITES FOR HOAS, WE WENT SEARCHING THROUGH THEIR WEBSITES ANYTHING THAT WAS PUBLICLY AVAILABLE THERE.
ALSO ANYTHING LATER THAN WHAT WE HAD THAT WE FOUND ORIGINALLY THAT WAS AVAILABLE ON THE DALLAS RECORDS SITE.
ONE OF THE CHALLENGES IS, UH, DALLAS RECORDS IS NOT CONSISTENT IN HOW THEY LOG ALL OF THESE RECORDED DOCUMENTS.
SO LIKE OAKS NORTH COMES BACK AS OAKS N OAKS NOR OAKS, N T,
WE TRIED OUR BEST TO ABSOLUTELY GO THROUGH ALL ITERATIONS AND VERSIONS OF NAMES THAT WE COULD THINK OF, UM, AND COME BACK WITH, UH, EVEN DID JUST A VERY GENERAL SEARCH WITHIN TIMEFRAMES OF, YOU KNOW, ANY EASEMENTS THAT WERE GIVEN TO ADDISON, ANY RECORDING DOCUMENTS THAT CAME THROUGH.
SO WE CERTAINLY MIGHT HAVE MISSED SOME HERE OR THERE.
UH, AND WE DID FOCUS ON WHAT WAS RECORDED, WHERE WE COULD FIND IT.
HOWEVER, SOME OF THE ITEMS THAT WERE PUBLICLY AVAILABLE ON H O A WEBSITES ARE ALSO INCLUDED IN OUR, IN OUR DOCUMENTATION.
CAN YOU, UM, JENNY, CAN YOU SPEAK TO, CAN YOU SPEAK TO THE HISTORIC TOWN MAINTENANCE? JUST TELL US AGAIN WHAT YOU CONSIDER MAINTENANCE.
I'M GONNA ACTUALLY HAND THAT OVER TO JANA.
UM, SO I HAVE RELIED HEAVILY SINCE I'VE BEEN HERE ON OUR STAFF THAT HAS 25, 20, 25 PLUS YEARS OF TENURE, UM, AND HAS HAD EXPERIENCE MAINTAINING THE WALLS IN ADDISON BECAUSE WE DO NOT HAVE FILES THAT HAVE THAT MAINTENANCE DOCUMENTED.
I'VE GONE BACK THROUGH AND FOUND INVOICES WHERE WE'VE PAID FOR WALLS TO BE MAINTAINED, AND SO I'VE RELIED
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ON THAT.BUT MOST IMPORTANTLY, I'VE RELIED ON OUR STAFF, UM, THAT ARE KIND OF WALKING ENCYCLOPEDIAS FOR WHAT THEY HAVE HISTORICALLY MAINTAINED.
UM, I DON'T DISAGREE THAT THERE MIGHT BE SOME AREAS THAT WE SAY THAT WE HAVEN'T MAINTAINED AND SOMEBODY THINKS THAT WE HAVE THAT WASN'T THE DEPARTS DEPARTMENT'S RECORD FROM A MEMORY, HISTORICAL MEMORY OF A STAFF MEMBER OR FROM INVOICES THAT WE COULD FIND.
UM, PERHAPS IT COULD HAVE BEEN A DIFFERENT DEPARTMENT, BUT WHAT WE HAVE DOCUMENTED IS ANYTHING THAT THE PARKS DEPARTMENT HAS HISTORICALLY TOUCHED AND MAINTAINED.
SO, LOOKING AT, LOOKING AT THIS LIST, I HAVE THE LIST, UH, THAT YOU SHOW ON PAGE.
OH, WHAT PAGE? IT'S, IT'S THE MATRIX.
ON THE MATRIX IT SHOWS SEVEN NEIGHBORHOODS THAT DO NOT HAVE, THAT HAVE NO HISTORICAL TOWN MAINTENANCE, AND ONE OF 'EM IS ONE OF THE OLDER NEIGHBORHOODS THAT WE HAVE IN ADDISON.
UH, OF COURSE, UM, O UH, OAKS ADDISON PLACE, AND 1981, I BELIEVE, AND OAKS NORTH.
NOW, THERE WERE SOME COMMENTS EARLIER ABOUT OAKS NORTH.
CAN YOU, CAN YOU, UH, SPEAK TO IT? I'M, I'M MAYBE JUMPING HERE A LITTLE BIT, BUT CAN YOU TALK ABOUT THE, THE OWNERSHIP OF THE LAND THAT'S ON THE, BETWEEN MONTFORT AND THAT WALL? SURE.
SO THE PLATTS THAT WE HAVE DOCUMENTED, WHICH IS THE MOST, UM, ACCURATE INSTRUMENT BECAUSE IT WAS DEVELOPED WITH SURVEYOR, UM, IDENTIFY THAT THE PROPERTY LINE IS AT THE BACK OF THE WALL, NOT THE BACK OF CURB.
UM, THIS ACTUALLY ALIGNS WITH COMMON PRACTICES FOR IDENTIFYING TOWN BOUNDARIES, WHICH TYPICALLY FOLLOW PROPERTY LINES.
UM, IN ADDITION TO THAT, THOSE LINES ALSO LINE UP WITH THE TOWN'S G I S MAP SYSTEM, WHERE WE DOCUMENT THE TOWN BOUNDARIES.
UM, AND IT ALIGNS WITH D DCAS TOWN BOUNDARIES FOR ADDISON.
SO THE WALL IS ON DALLAS PROPERTY OR ON THE INDIVIDUAL'S PROPERTY THERE, THE WALL FROM THE, WE DID PULL, UM, ANY PROPERTY SURVEY THAT WAS PROVIDED TO OBTAIN A TOWN PERMIT AND LOOK AT THOSE.
AND IN ALL INSTANCES, EXCEPT FOR ONE, THE WALL IS ON PRIVATE PROPERTY.
UM, THERE IS ONE INSTANCE ON MONTFORT WHERE THE WALL LOOKS LIKE IT WAS OFF SKEW A LITTLE BIT.
THERE'S A SMALL PORTION THAT FALLS ON THE, UM, PARTIALLY ON THE TOWNSIDE, BUT THE MAJORITY OF IT FALLS ON THE PROPERTY, PROPERTY, PRIVATE PROPERTY SIDE.
AND SO WE DID MAKE AN ASSUMPTION LOOKING AT, IN SOME INSTANCES WE HAD EVERY OTHER PROPERTY GOING DOWN THE LINE ON MONFORT THAT BECAUSE THESE PROPERTIES SHOWED THAT THE WALL WAS ON PRIVATE PROPERTY, THAT THE ONES IN BETWEEN THAT ARE IN THE STRAIGHT LINE WOULD BE THE SAME.
SO THE STAYING WITH THAT SAME STRIP OF LAND THERE, THE TOWN IS CURRENTLY MAINTAINING THE, UH, GRASS AND, AND, UH, EVERYTHING ALONG THERE YOU ARE CORRECT.
WE HAVE AN IRRIGATION SYSTEM THERE, WE HAVE LANDSCAPE THERE.
WE HAVE BEEN MAINTAINING THAT AREA.
UM, I DON'T HAVE ANY DOCUMENTATION OF A LICENSE AGREEMENT WITH THE CITY OF DALLAS LIKE WE HAVE ON BELTLINE.
THAT GIVES US THE AUTHORITY TO DO THAT.
BUT WE HAVE BEEN DOING THAT AND I BELIEVE THAT WE ARE IN THE PROCESS OF PERHAPS HAVING SOME CONVERSATIONS WITH THE CITY OF DALLAS TO SEE IF WE COULD, UM, MAKE SOME CHANGES TO THAT.
UH, SO STICKING WITH THE, UH, OAKS NORTH, ARE YOU GETTING INFORMATION FROM ANY OF THE RESIDENTS THAT MAY HELP YOU TO CHANGE THE, UH, UH, CHANGE AS TO WHETHER OR NOT THERE'S BEEN SOME HISTORY OF ADDISON WORKING ON THESE WALLS? I HAVE NOT RECEIVED INFORMATION ABOUT ADDISON WORKING ON THE WALLS.
UM, I DID RECEIVE SOME COMMUNICATION FROM REPRESENTATIVES FROM OAKS NORTH, UM, THAT POINTED OUT THAT THE CCNRS THAT WE WERE USING WERE NOT THE MOST CURRENT CCNRS, AND THEY DID ASK US TO LOOK INTO THAT.
UM, THAT WAS THE INSTANCE THAT JENNY MENTIONED WHERE, UM, THE ACRONYMS THAT DALLAS COUNTY USES CAN CHANGE AND WE WERE NOT FINDING THEM, BUT THE INFORMATION THAT
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THEY WERE ABLE TO GIVE US, WE WERE ABLE TO HONE IN ON THAT SPECIFIC YEAR AND FIND THOSE DOCUMENT DOCUMENTS.AND IN ADDITION TO THAT, WE ALSO FOUND TWO OTHER DOCUMENTS, UM, THAT WERE AMENDMENTS TO THE FIRST YEAR.
AND WHAT WE DID FIND IS THAT THEY DID DONATE THE, UM, COMMON LANDSCAPE AREAS, SO THE LANDSCAPE ISLAND AREAS TO THE TOWN.
UM, BUT THERE IS NO MENTION OF WALLS, UM, BEING MAINTAINED BY THE TOWN.
THE ORIGINAL CCNRS DO SAY THAT THEIR H O A WILL TAKE CARE OF THOSE WALLS.
UM, THE LATER ONES DO NOT REFERENCE THE, THE PERIMETER WALLS.
SO, UM, JUST TO BE, TO GET THIS STRAIGHT, THE COMMON AREA IS ALSO CAN THE ISLANDS, WHAT WE'D CALL ISLANDS, UH, WITHIN THE NEIGHBORHOOD.
IN FACT, THOSE STREET NAMES HAVE CHANGED FROM THE ORIGINAL, UH, LAYOUT.
SO THAT, THAT WAS, THAT WAS INTERESTING FROM 1991, I THINK IT WAS.
I'D LIKE TO LOOK AT, UH, SOME OF THESE SLIDES HERE.
UM, WHERE, UH, NUMBER EIGHT, EIGHT.
MY FIRST QUESTION WAS GONNA BE ON AND THE, THERE, THERE'S, YOU'RE RIGHT, THERE'S A LOT OF INFORMATION HERE TO DIGEST AND, UH, UNDERSTANDING, UH, OUR OBLIGATIONS ON SOME OF THESE WALLS OR, UH, THE OBLIGATION OF THE HOMEOWNER.
SO THIS RED LINE INDICATES THAT IT'S THE, UH, CURRENT MAINTENANCE, UH, OBLIGATION WITH THE INDIVIDUAL HOMEOWNERS.
THAT'S THE PERIMETER SHOWING, UH, THIS PARTICULAR WALL.
I'M CURIOUS AS TO THE WALL THAT'S ON MARSH THERE.
THAT WALL IS ACTUALLY ON THE OTHER SIDE OF AN ALLEYWAY.
CAN YOU SPEAK TO THAT A LITTLE BIT? SO, UH, IT IS, HOWEVER, IN A WALL EASEMENT THAT WAS SPECIFICALLY GRANTED TO THE DEVELOPER FOR MAINTENANCE AND CONSTRUCTION AND MAINTENANCE PURPOSES.
SO IN THAT CASE, BECAUSE IT'S NOT ON A PRIVATE INDIVIDUAL LOT OWNER, THERE WILL BE SOME DISCRE, NOT NECESSARILY DISCREPANCIES, BUT THERE'S SOME QUESTIONS TO WHO IS RESPONSIBLE FOR THOSE? BECAUSE OF THE ALLEY.
IT'S DEFINITELY NOT TOWN MAINTENANCE.
UH, WE WOULD ASSUME THAT THOSE LOTS WOULD SORT OF EXTEND THE LOT LINE BACK FROM THE, THE LOTS THAT BACK UP TO THAT ALLEY AND THEN EXTEND ON OVER.
HOWEVER, THAT WOULD DEFINITELY BE A CONVERSATION FOR ATTORNEYS.
SO THAT'S NOT, THAT'S NOT ON PRIVATE PROPERTY, THAT PARTICULAR NO SIR.
AND THE ONLY REASON WHY IT'S NOT BLUE IS BECAUSE WE HAVEN'T WORKED ON IT.
IT IS, IT, IT'S NOT ON INDIVIDUALLY OWNED PROPERTY.
IT IS ON WHAT WAS H O A PROPERTY? SO THERE WAS AN H O A THERE AT ONE TIME AND IT WAS DISSOLVED DEVELOPER, EXCUSE ME, I'M SORRY, I MISSPOKE.
IT'S DEVELOPER NOT H O A, UH, COUNSEL.
UH, I'VE BEEN ADVISED THAT WE NEED TO GO INTO CLOSED SESSION TO DISCUSS SOME OF THIS.
IS THAT WHAT YOU'RE SAYING, DAVID? BRIEFLY? YES.
SO SORRY FOR, SORRY EVERYBODY, WE'RE GONNA GO INTO CLOSED SESSION, UH, JUST FOR A FEW MOMENTS AND WE'LL BE RIGHT BACK WITH YOU AND JUST TELL S THE PURPOSE OF LEGAL CONSULTATION.
AND IT'S FOR THE PURPOSE OF LEGAL CONSULTATION, WE'RE GOING IN AT 6 25.
IF SOMEBODY COULD PUT THE TIME UP THERE, THAT'D BE ON.
WE'RE COMING OUT OF CLOSED SESSION BACK INTO OPEN SESSION, AND THERE'S NO ACTION TO BE TAKEN FROM THAT.
AND THANK YOU FOR YOUR PATIENCE WHILE WE GO WHEN WE, UH, HAD SOME CONSULTATION WITH OUR ATTORNEY.
GQ, DID YOU HAVE SOME QUESTIONS YOU WANNA CONTINUE WITH MAYOR? I DO.
I HAVE, UH, TWO MORE QUESTIONS.
ONE IS ON THE, UH, MATRIX AGAIN, CAN YOU TELL US WHAT THE ASTERISKS MEAN ON THE WALL EASEMENT? IF IT'S, I THINK IT'S STILL ON THERE.
OH NO, IT, OH, THAT'S NOT ON MY COPY.
NO, THIS SLIDE HAS BEEN, I CAN'T SEE UP THERE.
THE ASTERISK MEANS THAT THE EASEMENT DOESN'T COVER THE ENTIRE LENGTH OF THE WALL.
ALRIGHT, SO MY FINAL QUESTION, MAYOR, IS, UH, I THINK IT'S FOR JANA.
[00:55:01]
JANA, IS IT POSSIBLE FOR US TO LEVERAGE OUR ASSET MANAGEMENT SOFTWARE FOR, FOR, UH, THIS KIND OF PROJECT? THAT WOULD BE A GREAT, UM, SOLUTION TO DOCUMENTING WHAT WALLS THE TOWN WAS RESPONSIBLE FOR MAINTAINING AND MEMORIALIZING THAT DOCUMENTATION, UM, FOR FUTURE STAFF, UM, TO KNOW THAT THIS IS IN OUR ASSET MANAGEMENT LOG AND WE'RE RESPONSIBLE FOR MAINTAINING IT.SO IF THE DIRECTION IS TO MAINTAIN THOSE WELLS, IT SHOULD BE INCLUDED, UM, IN OUR ASSET MANAGEMENT TOOL.
FROM THAT, WE CAN ALSO SET UP AND GENERATE WORK ORDERS THAT WOULD SCHEDULE COMMON, UM, THINGS LIKE INSPECTIONS AND THINGS THAT WE KNOW THAT WE NEED TO DO.
AND SO THAT WOULD BE A VALUABLE TOOL FOR US TO USE IF THAT IS THE DIRECTION MOVING FORWARD FOR US TO MAINTAIN THE WALLS.
CAN YOU BRIEFLY DESCRIBE THE ASSET MANAGEMENT? SURE.
THE ASSET MANAGEMENT TOOL, IT'S CALLED IRIS.
UM, UH, IT HAS EVERY ONE OF THE TOWN'S A MAJOR ASSETS LOCATED IN A DATABASE.
SO I SAY MAJOR, UM, IRRIGATION SYSTEM MIGHT HAVE, UH, FITTING ON IT THAT WE'RE NOT GONNA IDENTIFY, BUT WE'RE GONNA IDENTIFY THOSE MAJOR COMPONENTS.
UM, IT GIVES, UH, G I S LOCATION FOR THOSE COMPONENTS AND ANNUALLY WE CONDUCT AN INSPECTION OF THOSE ASSETS AND GIVE A CONDITION REPORT AND MAKE REPAIRS AS NECESSARY AND DOCUMENT THOSE REPAIRS.
AND THE BENEFIT OF THAT IS WE CAN ACTUALLY CLICK ON, FOR EXAMPLE, ADDISON CIRCLE PARK AND HAVE IT SHOW US DO WE HAVE ANYTHING THAT IS IN THE RED, WHICH MEANS THAT IT IS NEARING THE POINT OF BEING A CRITICAL ITEM.
UM, AND THAT WILL GIVE US AN IDEA OF WHAT WE NEED TO BE FOCUSING OUR ASSET DOLLARS ON MAINTENANCE WISE.
I'M, I'M, I'M GLAD TO HEAR THAT, MAYOR, THAT'S THE LAST QUESTION I HAD.
QUESTIONS FROM ANYBODY ELSE COMMENTS? DARREN, I HAVE A FEW QUESTIONS, SO YOU PULL THAT CLOSER TO YOU, DARREN, I KEEP THE FOOT AWAY THAT CHAD SAID THANK YOU.
ON THE ACCURACY OF THE SCOPE OF WHAT WE'RE LOOKING AT HERE, I THINK THAT'S IMPORTANT FOR ME TO KNOW, UH, QUESTIONS THAT, UH, GUILLERMO WAS ASKING ABOUT, UM, THE ALLEYWAY AND, AND THE PROPERTY ACROSS THAT, YOU KNOW, IS, IS THIS 80% ACCURATE, 80, 80% IS, IS USUALLY GOOD ENOUGH TO MAKE A DECISION OR IS IT 40% ACCURATE? THAT'S, THAT'S ONE OF MY CONCERNS AND I'D LIKE TO KIND OF, UH, ADDRESS THAT BEFORE SETTLING ON WHAT POLICY WE, WE GO WITH.
AND THEN, SO DO WE WANNA ADDRESS THAT OR, OKAY.
UM, SO WHAT WE HAVE PROVIDED, AND I BELIEVE WE PROVIDED YOU WITH A SPREADSHEET THAT INCLUDED ALL OF THE DOCUMENTATION THAT WE FOUND FOR EACH SUBDIVISION.
SO, UM, YOU HAVE THE SAME RESOURCE THAT, THAT WE FOUND.
UM, WE'RE ONLY AS GOOD AS THE DATA THAT WE HAVE AND WE FEEL PRETTY CONFIDENT THAT WE FOUND THE MAJORITY OF THE DATA.
UM, YOU ARE CORRECT THAT IT WAS HARD TO FIND ALL OF IT AND UM, WITH THE HELP OF CERTAIN HOAS, THEY ACTUALLY HELPED US BECOME MORE ACCURATE.
UM, BUT THE OTHER THING, UH, TO ACKNOWLEDGE IS IN NOT ALL INSTANCES DID THE DOCUMENTATION FULLY ADDRESS SPECIFICS ABOUT THE WALLS.
UM, I FEEL VERY CONFIDENT IN WHAT WE HAVE PROVIDED TO YOU.
THERE ARE SOME COMPONENTS LIKE THE ALLEYWAY THAT IF YOU WOULD LIKE US TO GO BACK AND DO A LITTLE MORE RESEARCH TO SEE WHAT WE CAN FIND, WE DEFINITELY CAN DO THAT.
BUT FOR THE MAJORITY OF THE DOCUMENTATION THAT WE PROVIDED YOU, WE FEEL PRETTY CONFIDENT, UM, IN WHAT WE PROVIDED AND WHAT OUR PROFESSIONAL OR WHAT THE CONSULTANTS' PROFESSIONAL OPINION WAS BASED ON LEGAL TERMINOLOGY OR THOSE LEGAL DESCRIPTIONS THAT WE PROVIDED YOU IN THE BEGINNING.
SOUNDS LIKE YOU FEEL LIKE THE INFORMATION IS ACCURATE ENOUGH TO MOVE FORWARD WITH POLICY DISCUSSION ON YOUR ESTIMATED COST OF THE EIGHT AND A HALF MILLION OVER 25 YEARS, WHICH COULD BE A PARTIAL LIFESPAN OF ONE OF THE, OF, OF THE WALLS.
DOES THAT INCLUDE STAFF COSTS OR LABOR? THAT ONLY INCLUDES THE COST THAT WE PAY A CONS, UM, A CONTRACTOR TO COME OUT AND MAKE REPAIRS.
SO THAT DOES NOT CAPTURE ANY STAFF TIME.
SO THERE COULD BE SUBSTANTIAL STAFF TIME.
THERE COULD BE, UM, WITH THE GRANT PROGRAM THAT, UM, KIND OF WHAT WE ARE ENVISIONING WOULD BE SOMETHING THAT'S VERY SIMILAR TO WHAT OTHER COMMUNITIES
[01:00:01]
HAVE DONE WHERE STAFF IS FACILITATING THE RECEIVING OF THE GRANTS, REVIEWING OF THEM MAKING DETERMINATIONS, UM, BUT NOT GOING OUT AND COORDINATING WITH CONTRACTORS.IN MOST INSTANCES THAT WOULD BE THE H O A OR THE HOMEOWNER.
AND SO THERE'S, THERE WOULD BE STAFF TIME, BUT IT WOULD NOT BE AS SIGNIFICANT UNLESS COUNCIL'S DIRECTION WAS FOR STAFF TO BE OVERSEEING THE, THE CONTRACTOR MAKING THOSE REPAIRS.
AND THEN YES, THAT WOULD BE SIGNIFICANT.
SO YOU MENTIONED OTHER THANK YOU.
I HAVE A FEW MORE QUESTIONS, I CAN PAUSE IF SOMEBODY ELSE WANTS TO GO.
SO YOU MENTIONED OTHER COMMUNITIES, UM, OUR COMPARATOR CITIES, UM, WHICH IS GOOD TO KNOW WHAT THEY DO.
UM, AND WE'VE DONE SOME KIND OF A QUICK LOOK.
UM, WE KNOW FOR EXAMPLE THAT THE COLONY, WHICH IS NOT A COMPARATOR CITY, BUT THEY'RE ONE THAT OUR LEGAL COUNSEL IS FAMILIAR WITH THEIR GRANT PROGRAM.
SO WE'VE BEEN MADE AWARE OF THAT.
UM, I BELIEVE THE CITY OF PLANO ALSO HAS A SIMILAR GRANT PROGRAM, UM, IN THE CITY OF CARROLLTON.
IF WE WERE GOING TO BRING BACK ANOTHER POLICY DISCUSSION FOR COUNCIL, WHAT WE WOULD DO IS INCLUDE A MORE DETAILED REPORT.
WE DO A DEEPER DIVE IN, GET GATHERING THAT INFORMATION AND PROVIDING YOU A GOOD SCREENSHOT OF WHAT OUR COMPARATOR CITIES ARE DOING.
THAT LEADS TO THE QUESTION OF WHAT, WHAT THE OTHER OPTIONS ARE.
SO DOES THIS INCLUDE THE, SO WHAT WALLS DOES THIS NOT INCLUDE? THIS MATRIX? IT, IT WOULD NOT INCLUDE COMMERCIAL SCREENING WALLS.
IT WOULD NOT INCLUDE ANY WALLS THAT ARE ON PARK PROPERTY THAT WE ALREADY MAINTAIN.
UM, THERE'S SOME, UH, WALLS ALONG COMMERCIAL AREAS THAT AREN'T NECESSARILY SCREENING WALLS.
THEY'RE KIND OF DECORATIVE ENTRY WALLS IN ADDISON CIRCLE THAT ARE IN OUR RIGHT OF WAY.
UM, AND IT, IT WOULDN'T INCLUDE ANY WALLS THAT ARE ASSOCIATED WITH MULTIFAMILY.
SO WOULD THAT NEED TO BE JUST A SEPARATE DISCUSSION ON THOSE? A LOT OF 'EM FALL IN OUR RIGHT OF WAY IF THEY'RE ON PARK PROPERTY, WE ALREADY MAINTAIN 'EM.
IF THEY'RE IN OUR RIGHT OF WAY, WE MAINTAIN 'EM.
UM, IT WOULD BE A POLICY DISCUSSION OF COUNSEL IF WE WERE GOING TO MOVE FORWARD WITH MAINTAINING, UM, MULTI-FAMILY WALLS.
I DON'T HAVE A GRASP FOR THE, THE QUANTITY OF THOSE.
OTHER QUESTIONS? COMAN, MARLIN.
UM, FIRST THING I WANT TO SAY, THE, THE C C R INFORMATION THAT YOU ALL COLLECTED, THAT IS NOT EASY TO GET.
AND THEN WHEN YOU FINALLY FIND IT, TRYING TO FIGURE OUT WHAT, IF IT'S THE UPDATED VERSION AND HOW TO DECIPHER IT.
UM, SO KUDOS TO TO THE WORK YOU'VE DONE SO FAR.
UM, I I WOULD SAY FROM, FROM WHAT I'VE SEEN AND WHAT WE'VE HEARD TONIGHT IS, IS THERE IS A LITTLE MARLIN, EXCUSE ME, WOULD YOU SHOOT, WOULD YOU MOVE YOUR MICROPHONE AROUND IN FRONT OF YOU IF YOU'RE GONNA FACE THAT DIRECTION PLEASE.
AND, UM, I DO THINK IT'S A GREAT IDEA TO LOCK DOWN THE ACCURACY, UH, AS WE GO.
UM, AND I LIKE, I LIKE THE IDEA OF, UH, LOOKING AT OUR COMPARATOR CITIES AND WHAT OTHER CITIES HAVE DONE AS FAR AS A, A GRANT PROGRAM.
UM, UH, I LIKE THE THOUGHT OF, OF A PERCENTAGE, UM, THAT WOULD BE COMMITTED.
I DON'T LIKE THE IDEA OF TAKING A HUNDRED PERCENT OWNERSHIP OF, OF, OF SOMEBODY.
I THINK THAT'S VERY PROBLEMATIC.
UM, MANY, MANY DIFFERENT LEVELS.
UM, BUT, UM, I, I AM IN FAVOR OF, OF SOME TYPE OF GRANT PROGRAM WITH A, A PERCENTAGE THAT THE TOWN WOULD GRANT AND, AND THAT WOULD BE A TIED INTO SOME, UH, GRANT AGREEMENT THAT, THAT WOULD KEEP, UH, UNIFORMITY AND, AND VARIOUS THINGS NEEDED TO MAKE SURE, UM, THAT, THAT THE TOWN'S NOT COMMITTING MONEY, UM, TO, TO SOMETHING DONE NOT AT A, AT A UNIFORM HIGH LEVEL.
UM, SO THIS IS CERTAINLY THE FIRST CONVERSATION WE'RE HAVING ABOUT THIS.
IT'S A HIGH LEVEL, WE'RE, WE'RE NOT ABOUT GETTING DOWN INTO THE DETAILS ON THIS AND, AND FIGURING OUT A SOLUTION TONIGHT.
UM, BUT IT CERTAINLY IS AN IMPORTANT CONVERSATION FOR US TO HAVE AND FIGURE OUT A SOLUTION SO THAT
[01:05:01]
THINGS ARE OFFICIAL IN WHAT WE HAVE IN PLACE AND HOW DO WE, HOW DO WE MAINTAIN OUR TOWN? AND THE, UH, THE INTEGRITY OF THOSE PERIMETER WALLS IS VERY IMPORTANT BECAUSE IT'S, IT'S, IF YOU DRIVE THROUGH A TOWN AND THEY DON'T TAKE CARE OF 'EM IMMEDIATELY, JUST DRIVING DOWN THE MAIN STREET OF A TOWN, YOU'LL DRIVE THROUGH THERE AND SAY, THIS IS NOT, NOT A VERY GOOD PLACE.AND IT LOWERS YOUR PERCEPTION OF THE VALUE OF THAT TOWN.
SO WE'VE GOTTA MAKE SURE THAT WE TAKE CARE OF THOSE, UH, FOR THE PERCEIVED VALUE OF THAT.
UM, BUT THEN WE GOTTA HAVE SOME, WE NEED TO HAVE SOME EQUITY THROUGHOUT THE, THROUGHOUT THE TOWN AS WELL, FROM ONE NEIGHBORHOOD TO THE OTHERS.
AND, UH, SO YOU'RE GONNA GET US SOME MORE INFORMATION ABOUT THE COMPARATIVE CITIES AND WHEN WE GO FORWARD WITH ADDITIONAL CONVERSATION.
SO WHAT I WOULD LIKE TO SEE, AND, AND OTHERS CAN CHIME IN AS WELL, I'D LIKE TO SEE US IF, WHEN YOU COME BACK, WHEN WE GO TO OUR NEXT CONVERSATION, GIVE US ALL THE DIFFERENT OPTIONS.
GIVE US THAT HIGH LEVEL, THAT EIGHT AND A HALF MILLION DOLLARS OVER 25 YEARS, AND DIFFERENT GRANT OPTIONS THAT YOU MIGHT CONSIDER, UM, THAT WE MIGHT, THAT WE MIGHT WANT TO CONSIDER GOING FORWARD.
AND JUST GIVE US SOME DIFFERENT OPTIONS TO LOOK AT AND, UM, PROS AND CONS OF EACH.
AND, YOU KNOW, IF, IF, IF A, IF, IF A PARTICULAR NEIGHBORHOOD NEEDS TO BE GRANDFATHERED OR SOMETHING BASED BASED ON THEIR HISTORY, JUST DIFFERENT, ALL THE DIFFERENT OPTIONS THAT YOU CAN GIVE US.
SO WE'VE GOT THE MOST INFORMATION THAT, THAT WOULD BE VERY HELPFUL.
AND I THINK THAT'S ALL I HAVE.
ANY OTHER COMMENTS FROM DAVID? YOU HAVE SOMETHING? WELL, I, I APPRECIATE THAT AND WE CAN CERTAINLY BRING THAT BACK.
I THINK IT WOULD BE, IT WAS GREAT TO HEAR MARLON'S DIRECTION IN YOUR DIRECTION.
IT WOULD BE GOOD TO HEAR, UM, A MAJORITY TELL US YOU WANT US TO COME BACK AND DISCUSS OPTIONS FOR THE TOWN TAKING AND OBLIGATION, WHETHER THAT'S THROUGH A GRANT PROGRAM OR OTHERWISE, THAT WOULD HELP US DIRECT THE NEXT CONVERSATION.
IF WE COULD GET THAT DIRECTION FROM A MAJORITY, THAT WOULD BE GREAT.
SO WE JUST NEED SOME GOOD DIRECTION.
BUT WITH WHAT I JUST SAID WITH MARLON JUST SAID, IS EVERYBODY COMFORTABLE WITH THAT? ANYBODY NOT? I AM COMFORTABLE WITH THAT.
MAYOR, YOU'RE COMFORTABLE WITH THAT? I AM GOOD.
DOES THAT GIVE YOU THE DIRECTION YOU NEED? WE'RE GOOD TO GO.
OUR NEXT ITEM, WE'RE GOING TO RE-SHUFFLE THE, UH, THE, UH, AGENDA JUST SLIGHTLY.
[d. Present and discuss the Fiscal Year 2024 Budget.]
D UH, ITEM EIGHT D PRESENT AND DISCUSS THE FISCAL YEAR 20, FISCAL YEAR 2024 BUDGET TO OUR NEXT ITEM.AND WE HAVE STEVEN GLICKMAN, STEVEN, THANK YOU, MAYOR COUNCIL, STEVEN GLICKMAN, CHIEF FINANCIAL OFFICER.
AND, UH, THIS EVENING WE HAVE AN UPDATE ON THE, UH, FISCAL YEAR 2024, UH, BUDGET.
UH, SO WE'RE GETTING CLOSE TO THE END OF THE PROCESS HERE, UM, AND HAVE SOME UPDATES FOR YOU.
SO, UH, WHAT I'M KIND OF GO, GONNA GO OVER THIS EVENING, GO AHEAD.
STEVEN'S GONNA GO THROUGH THIS VERY HIGH LEVEL, AND WE'RE REALLY JUST, WE'VE, WE'VE GONE, YOU'VE SEEN A LOT OF THESE SLIDES.
WE HAVE SOME NEW INFORMATION IN HERE AND SOME UPDATES, SOME GOOD NEWS, UM, THAT PROVIDE SOME OPTIONS.
UH, AND SO WHEN WE GET THE DECISION PACKAGES, STEVEN'S NOT GONNA READ EVERYONE, BUT WE WOULD, THIS IS REALLY ONE OF THAT KIND OF, UH, THE PERFECT OPPORTUNITY TO TRY TO GET THE FINAL DIRECTION FROM COUNCIL.
SO AS WE GO THROUGH DECISION PACKAGES, IF YOU HAVE ISSUES WITH ONE OR QUESTIONS ON ONE, UM, AND YOU WANNA MAKE A CHANGE, THIS WOULD BE A GREAT TIME TO TRY TO GET THAT MAJORITY SO WE CAN UNDERSTAND SO THAT WHEN WE BRING THIS BACK FOR A PUBLIC HEARING, IT'S REALLY THE KIND OF FINAL DOCUMENT THAT WE PRESENT TO THE PUBLIC.
SO, UH, SO WHAT I'M GONNA SHOW YOU THIS EVENING IS GONNA BE BASICALLY ALL THE CHANGES THAT HAVE, HAVE OCCURRED AND HAVE, UH, BEEN, UM, UH, RECOMMENDED, UH, FROM THE ORIGINAL PROPOSED BUDGET.
AGAIN, AS DAVID SAID, AN OVERVIEW OF ALL THE DECISION PACKAGES.
UH, WE HAVE SOME UPDATES ON, UH, OUR TEXAS MUNICIPAL RETIREMENT SYSTEM, UH, PROGRAM, SOME GOOD NEWS THERE.
UH, AND THEN WITHIN THE GENERAL FUND, SOME SALES AND PROPERTY TAX UPDATES, UH, WITH THE DEBT SERVICE FUND, WITH OUR, OUR, UH, RECENT DEBT SALE, UH, THE INTEREST IN SINKING TAX RATE, UH, LOOK AT THE TOTAL TAX RATE, HOTEL FUND, UTILITY FUND, STORMWATER FUND, THOSE THREE FUNDS THAT HAD SOME CHANGES, UH, FROM THE PROPOSED BUDGET.
UH, SO AGAIN, IN THE OVERALL CHANGES FROM THE PROPOSED BUDGET.
SO WITHIN THE GENERAL FUND, IF YOU REMEMBER FROM THE LAST MEETING, WE ADDED A HUNDRED THOUSAND DOLLARS IN INVESTMENT REVENUE, ADDED THE CODE ENFORCEMENT MANAGER POSITION, UH, ADDED THE CODE ENFORCEMENT OFFICER POSITION.
UH, WE REMOVED THAT FACILITY, UH, STUDY PHASING PLAN, AND THEN REMOVED ONE FACILITY ATTENDANT POSITION WITHIN THE SELF-FUNDED PROJECTS FUND.
ADDED THE ONE-TIME COST FOR THAT, THAT, UH, CODE ENFORCEMENT MANAGER POSITION, UH, THE ONE-TIME COST FOR THE CODE ENFORCEMENT
[01:10:01]
OFFICER POSITION, AND THEN THE STARTUP FUNDING FOR THE NEIGHBORHOOD SERVICES PROGRAM.UH, WITHIN THE HOTEL FUND, THERE WAS A $60,000 OVERSTATEMENT.
WE CORRECTED THAT AND SHOWED THAT TO YOU AT THE LAST MEETING.
SO THAT'S LISTED HERE AS WELL.
AND WITHIN THE UTILITY FUND, UH, CHANGED THE, UH, PROPOSED RATE INCREASES FROM 5.5%, WHICH WERE IN THE PROPOSED BUDGET TO 4.5%, UH, WHICH REDUCED THE WATER AND SEWER REVENUE, ABOUT 98,000 FOR WATER REVENUE AND ABOUT 88,000 FOR SEWER REVENUE.
SO FOR T M R S, AND, AND JUST A REMINDER, T M R SS IS THE TOWN'S, UH, RETIREMENT SYSTEM.
UM, LAST YEAR, UH, THE COUNCIL, UH, MADE, UM, A COMMITMENT TO FUND WHAT'S AT WHAT'S CALLED A, A REPEATING COLA.
A COST OF LIVING ADJUSTMENT FOR RETIREES, UH, WHICH IS A 30 WAS WAS AT A 30% LEVEL.
30% OF THE CONSUMER PRICE INDEX.
UM, LEGISLATION WAS JUST PASSED THIS YEAR, UH, WHICH ACTUALLY CHANGED SOME OPTIONS AND GAVE US SOME NEW OPTIONS RELATED TO THAT.
SO, IF YOU REMEMBER FROM THE DISCUSSIONS LAST YEAR, I KNOW THAT WE HAVE SOME NEW MEMBERS, UH, ON THE COUNCIL, BUT THE WAY, THE ONLY WAY THAT, UH, THESE COLA ADJUSTMENTS WERE MADE WAS RETROACTIVELY.
SO THEY WOULD GO ALL THE WAY BACK TO WHEN SOMEONE RETIRED AND RECALCULATE THE PENSION THAT THEY SHOULD HAVE BEEN GETTING.
UM, THE NEW METHOD THAT THEY OFFER, AND THEY STILL OFFER THAT METHOD AS WELL, IS TO BASICALLY JUST LOOK AT WHAT DID THAT PERSON GET LAST YEAR? WHAT WAS THE, WHAT WAS THE INFLATION RATE? IF WE PAY 30% OF THE INFLATION RATE, THEY GET A 30%.
UM, YOU KNOW, IF IT'S WHATEVER THAT CALCULATION COMES OUT TO, IT'S BASED ON THEIR LAST YEAR, UM, RETIREMENT, UH, BENEFIT.
SO ACTUALLY UNDER THE OLD PLAN, UH, OF THE RETROACTIVE, WE STILL HAD 50 FOLKS THAT WOULD NOT GET A COST OF LIVING ADJUSTMENT THIS UPCOMING YEAR BECAUSE THEY HAD GOTTEN 70% COST OF LIVING ADJUSTMENTS, UH, FOR A PERIOD OF TIME.
AND THE NEW BENEFIT WAS AT 30%.
SO UNDER THIS NEW PROPOSED PLAN, EVERYONE GETS A COST OF LIVING ADJUSTMENT, EVEN THOSE FOLKS THAT, UH, WOULD PREVIOUSLY HAVE NOT GOTTEN ONE.
UH, THE OTHER, UH, POSITIVE HERE IS THAT IT WOULD SAVE US ABOUT A HUNDRED THOUSAND DOLLARS OVERALL IN THE GENERAL FUND.
SO, UM, OVERALL ALL OF OUR RETIREES GET, GET AN INCREASE.
UH, AND AT THE SAME TIME, OUR RATES A LITTLE BIT LOWER OVERALL.
SO, UM, SOME OPTIONS FOR IF COUNCIL WISHED TO MOVE FORWARD WITH THIS, WHICH I THINK STAFF WOULD RECOMMEND, UH, SOME OF THAT SAVINGS COULD BE USED TO EITHER REDUCE THE TAX RATE, UH, WE HAD THAT LANDSCAPE ARCHITECT POSITION OR, UM, YOU KNOW, COULD THROW IT INTO THE COMPENSATION POOL OR ANY OTHER INITIATIVE.
SO, UM, ANY QUESTIONS ON T M R S? OKAY.
DOES, WOULD COUNCIL LIKE US TO MOVE FORWARD WITH THE, THE NEW PLAN, WHICH WOULD SAVE US ABOUT A HUNDRED THOUSAND DOLLARS? OR WOULD WE LIKE TO STICK WITH, I DO HAVE A QUESTION.
THE OLD MYTH, WOULD I LIKE TO SPEND MORE OR LESS MONEY? MAYBE WE'D LIKE TO SAVE A LITTLE BIT.
SAVING A HUNDRED THOUSAND DOLLARS.
I DON'T KNOW ABOUT ANYBODY ELSE, STEVEN, IS THERE A DOWNSIDE TO DOING THAT FROM, FROM MY REVIEW, I DON'T THINK THERE IS.
UM, WE HAVE, LIKE I MENTIONED, WE HAVE A LOT OF OUR RETIREES THAT HAVE BEEN RETIRED AND WERE PREVIOUSLY GETTING A COST OF LIVING ADJUSTMENT.
UM, THOSE ALL SEE A BENEFIT, SO THEY SEE AN INCREASE.
UH, SOME OF OUR MORE RECENT RETIREES SEE LESS OF AN INCREASE UNDER THIS NEW METHOD.
UM, BUT OVERALL, OUR RETIREES ARE SEEING, WHEN WE LOOK AT ALL OF THEM AND ADD, ADD UP ALL THEIR BENEFITS, WE'RE GONNA SEE A ABOUT $723 MORE IN BENEFIT PAYMENTS NEXT YEAR UNDER, UH, THE REVISED PLAN AS OPPOSED TO THE PREVIOUS RETROACTIVE PLAN.
EVERYBODY COMFORTABLE GOING IN THAT DIRECTION? YES, I AM MAYOR.
UH, AND THEN SALES TAX PROJECTION, AS WE MENTIONED AT THE LAST MEETING, UH, WE WERE GONNA GET SOME NEW SALES TAX DATA, UH, THE FOLLOWING DAY.
SO, UH, SALES TAX IS, IS LOOKING GREAT FOR US.
UH, THE LAST, UH, ESPECIALLY FOUR OR FIVE MONTHS HAVE BEEN VERY POSITIVE.
SO WE'RE COMFORTABLE INCREASING OUR SALES TAX BUDGET, UH, FROM 15 MILLION TO 15.2 MILLION, WHICH WOULD AGAIN, FREE UP, UH, SOME ABILITY FOR THE COUNCIL TO EITHER REDUCE THE PROPERTY TAX RATE.
AGAIN, THERE'S THAT LANDSCAPE ARCHITECT POSITION.
UM, ANOTHER DECISION PACKAGE COMPENSATION, UM, ANYTHING LIKE THAT.
SO AS WE GO THROUGH THE GENERAL FUND REVENUE, UM, WE HAVE INCLUDED THAT ADDITIONAL $200,000 IN SALES TAX ON THIS SLIDE.
SO YOU CAN SEE THAT WITH THAT $200,000, UH, THAT INCREASES THE TOTAL REVENUE TO, TO ABOUT $48.1 MILLION.
AND UNDER THE ASSUMPTION THAT, UH, THE T M R S, UH, PROPOSED CHANGE WAS APPROVED, WHICH IS, IS, UH, INCLUDED HERE, UH, THAT REDUCES OUR EXPENDITURES
[01:15:01]
TO ABOUT 47, UH, $0.7 MILLION.SO YOU CAN SEE THAT NET INCREASE OR DECREASE LINE THAT'S BOLDED THERE.
UH, THERE'S ABOUT 370, 70 $9,000 WITHIN THE GENERAL FUND, UH, INCLUDING THOSE TWO THINGS FOR, AS I MENTIONED, EITHER PROPERTY TAX RATE INCREASE, UM, COMPENSATION, LANDSCAPE ARCHITECT, OR ANOTHER INITIATIVE THERE.
UH, SO WHEN WE LOOK AT WHAT THE TOTAL TAX RATE, UH, COULD BE, UM, YOU LOOK AT THE PROPOSED TAX RATE, WE'RE CURRENTLY AT 60.98 CENTS.
AND THE EFFECT THAT THESE THINGS COULD HAVE ON THE TAX RATE, UH, IF YOU WISH TO REDUCE THE TAX RATE, SO THE SALES TAX, UH, INCREASING THAT BY $200,000, YOU COULD DECREASE THE TAX RATE A LITTLE BIT.
UH, SAME THING FOR THE T M R S COST OF LIVING ADJUSTMENT CHANGE.
AND THEN, AS I MENTIONED, UH, AND I'LL GET TO A LITTLE BIT, UH, IN MORE DEPTH ON, ON A SUBSEQUENT SLIDE, UH, OUR BOND SALE, THE INTEREST RATE WAS A LITTLE BIT LOWER THAN WE ANTICIPATED, SO THERE'S SOME SAVINGS THERE.
UH, SO IF YOU WISH TO APPLY ALL OF THOSE TO A PROPERTY TAX DECREASE, UH, WE COULD DECREASE THE PROPERTY TAX RATE FROM 60.98 CENTS TO 60.41 CENTS.
SO IT'S ABOUT, UH, ALMOST 0.6 OF 1 CENT ON THE TAX RATE.
ANY QUESTIONS REGARDING THAT TAX RATE SLIDE? I SAY I, I THINK YOU CAN GO TO THE NEXT SLIDE, STEVEN, AND THEN WE CAN HAVE QUESTIONS.
AND THEN, UH, SO IF YOU WISH TO KEEP THE PROPERTY TAX RATE THE SAME AT 60.98 CENTS, SO AS I MENTIONED BEFORE, WE ADD A GENERAL FUND SURPLUS, UH, INCLUDING THE SALES TAX AND THE T M R SS CHANGE OF $379,000.
UH, WE HAVE THE BOND SALE SAVINGS, WHICH WAS ABOUT $40,000.
SO IN TOTAL THERE'S ABOUT $419,000 THERE.
UM, SOME POTENTIAL EXPENDITURES THERE WOULD BE, AGAIN, THE LANDSCAPE ARCHITECT POSITION, WHICH WAS $204,000.
AND JUST FOR SOME CONTEXT, A 1% INCREASE IN THE COMPENSATION POOL IS ABOUT $270,000.
OR I KNOW LAST MEETING THERE WAS SOME TALK ABOUT NONPROFIT FUNDING OR IF THERE'S ANY OTHER INITIATIVE THAT COUNCIL WOULD WISH TO USE THAT $419,000 ON.
SO FROM HERE, I GUESS THAT THE DECISION POINT IS DO YOU WANNA REDUCE THE TAX RATE OR DO WE WANNA LOOK AT ONE OF THESE OTHER, UM, OPTIONS KEEPING THE TAX RATE THE SAME OR SOME COMBINATION OF THE TWO? YOU KNOW, STEVEN, THAT'S EXACTLY WHERE WE WANT TO BE FOR CONVERSATION, BUT I, I ACTUALLY, I THINK IT WOULD BE RELEVANT TO SHOW THE NEXT SLIDE BECAUSE THAT THAT IS ONE OF THE OPTIONS THAT THEY COULD SPEND THE MONEY ON.
AND, UM, SO THIS IS A FOLLOW-UP ITEM RELATED TO THE HOUSING INCENTIVE.
UM, SO THERE WAS, UH, A HUNDRED, UH, EMPLOYEES THAT WERE RANDOMLY SELECTED FOR A SURVEY.
78 RESPONDED, UH, 62% OF THOSE 78 THAT RESPONDED WERE IN FAVOR OF THAT $5,000, UH, POTENTIAL INCENTIVE.
UM, WE CURRENTLY HAVE 11, UH, TOWN STAFF THAT LIVE IN ADDISON, SO THAT WOULD BE A $55,000 INCENTIVE.
SO IF COUNSEL DID WISH TO, UH, USE, UH, YOU KNOW, MAKE THIS A PROGRAM THAT, THAT WOULD BE, UH, $55,000 OF THAT $419,000, UM, AVAILABLE THERE.
ON THE PREVIOUS SLIDE, WHEN YOU TALK ABOUT THE 1% COMPENSATION, I, I ASSUME THAT'S FOR EXAMPLE, PURPOSES BECAUSE WE'VE ALREADY INCLUDED THE, THE 4% AND THEN THE 4% MERIT, RIGHT? THAT'S CORRECT.
IF, UM, YOU WANTED TO APPLY SOME PERCENTAGE TO THAT $419,000, THAT, THAT IS WHAT THE COST OF 1% INCREASES.
UM, I PERSONALLY WOULD RATHER SEE US COMPENSATE ALL OF OUR EMPLOYEES RATHER THAN JUST THE ONES WHO LIVE IN ADDISON.
YEAH, I'M, I'M ON, I'M ON THE SAME PAGE WITH THAT.
I'D JUST RATHER FOCUS ON, UH, ON, ON EVERYBODY AS A WHOLE INSTEAD OF A, IT WOULD BE A PRETTY SMALL NUMBER, I THINK.
CAN I, CAN I SAY SOMETHING ABOUT THAT? UM, WE'VE GOT A COMPENSATION PHILOSOPHY AND, UH, AND IF WE'RE NOT GONNA STICK TO IT, I'D LIKE TO HEAR SOMEBODY TALK ABOUT THAT.
SO MY THOUGHT IS, IS WE'RE GONNA HONOR THE COMPENSATION PHILOSOPHY.
UM, I DON'T THINK THAT'S IN QUESTION.
SO AS FAR, WELL, EILEEN, I THINK EILEEN WAS TALKING ABOUT, UH, SOMETHING ABOUT USE USE 1% TO, TO SAVE, TO PAY MORE.
CAN WE GO BACK TO THAT? THAT'S NOT WHAT I MEANT.
HELP ME, WHAT WERE, WHAT WAS YOUR THOUGHT ON THAT? OKAY, SO I WANTED TO SEE IF THEY WERE TALKING ABOUT ADDING AN ADDITIONAL 1% ON TOP OF THE 8% THAT WE HAD ALREADY TALKED ABOUT.
SO WHAT I'M HEARING, AND CORRECT ME, STEVEN IF I'M WRONG, IS THAT THAT 1% IS JUST, FOR EXAMPLE, PURPOSES ONLY.
[01:20:01]
UH, I'LL JUMP, I'LL JUMP IN.SO I KNOW WE'RE SAYING 8% ALTOGETHER, BUT IT'S TWO DIFFERENT BUCKETS, OBVIOUSLY.
WE, I MEAN, AS WE'VE TALKED ABOUT MANY TIMES, THE 4% IS THIS YEAR OUR REGULAR MERIT, UM, AND RE AND, AND ADJUSTMENTS.
THE OTHER IS THE 4% FOR THE COMPENSATION POOL.
W THE 4% IS NOT GONNA BE ENOUGH, VERY LIKELY TO FUND THE ENTIRE COMPENSATION STUDY WHERE IT SAYS WE NEED TO BE.
IF WE'RE TRYING TO GIVE YOU OPTIONS, OBVIOUSLY YOU SEE THE OPTIONS UP THERE.
THE OTHER OPTION IS LOWER THE TAX RATE.
IF YOU SAID, YOU KNOW WHAT, WE WANT TO GO UP TO 5% TO BE PREPARED FOR THE COMPENSATION STUDY, THAT'S REALLY WHAT THAT 1% IS, IS TO TRY TO HAVE A BIGGER BUCKET TO GO TOWARD THE COMPENSATION STUDY.
AND I'M ACTUALLY PERFECTLY FINE WITH THAT, AND I WOULD RATHER SEE IT GO TO THE POOL OF ALL OF OUR EMPLOYEES INSTEAD OF JUST TO THOSE THAT LIVE IN ADDISON.
WE LOVE THE ONES THAT LIVE IN ADDISON, BUT I WOULD LIKE TO SEE IT GO TO THE WHOLE POOL.
I THINK WE NEED TO FOCUS ON THE BIG PICTURE FOR ALL OF THE, UH, FOR ALL THE TOWN STAFF AND, UH, AND MAKE SURE THAT WE'RE, THAT WE'RE PUTTING OURSELF IN A GOOD PLACE AND, AND BE PREPARED FOR WHEN THE RESULTS OF THAT COMPENSATION STUDY COME BACK.
AND, UH, I DON'T WANT, I DON'T WANT TO, YOU KNOW, ON OUR HEELS WHENEVER WE SEE THAT AND WE, WE CAN'T DO ANYTHING AT THAT POINT.
SO I'D RATHER BE PREPARED WITH THAT.
UH, OBVIOUSLY I WOULD LOVE, OBVIOUSLY I WOULD LOVE TO SEE A, UM, EMPLOYEE HOUSING INCENTIVE, UM, FOR THE, AND, AND I THINK THE, UH, THE BUDGETED AMOUNT, A REALISTIC BUDGETED AMOUNT WOULD BE LIKE 40 SOMETHING THOUSAND THAT WOULD PROBABLY BE REALISTIC.
NOT EVERYBODY'S GONNA MAX OUT, UM, UH, YOU KNOW, A 3%, UH, GETTING UP TO 5,000.
SO WE'RE TALKING ABOUT THE MOST MINIMAL LEVEL, BUT IT'D BE START OF SOMETHING, UM, THAT I THINK WOULD BE INCREDIBLY HELPFUL, A GREAT TOOL FOR, FOR BRINGING IN FUTURE TALENT AND, AND, UH, RETENTION ALSO.
AND SO WITH THAT IN MIND, I'M FOR IT AND WOULD LOVE TO HEAR FROM THE REST OF THE COUNCIL MEMBERS THAT, THAT HAVEN'T SPOKEN UP ALREADY ABOUT IT.
WELL, I, I KNOW YOU'VE HEARD FROM ME AND EILEEN, DID YOU, WERE YOU, WHERE WERE YOU ON THAT, DARREN? I WOULD PREFER TO USE ANY EXCESS, UH, FOR THE GENERAL POOL OF EMPLOYEES THINKING THAT WE PROBABLY WILL NEED TO DO SOME MORE CATCH UP THAN THE 4%, UH, HOLDS.
SO I WOULD NOT NECESSARILY BE IN FAVOR OF THE HOUSING ALLOWANCE AT THIS POINT.
I THINK THIS WAS THIS, THIS WAS A GOOD INTENTION IDEA.
UH, I WAS A LITTLE SURPRISED ON THE OUTCOME OF THE SURVEY.
I'M GLAD TO SEE THAT THERE ARE, UH, OR, UH, MORE PEOPLE OUT THERE THAT WANNA MOVE TO ADDISON, SO SPEAK UP.
SO I'M GLAD TO SEE THAT THERE ARE MORE PEOPLE OUT THERE THAT LIKE TO MOVE TO ADDISON THAT WHO WORK FOR US.
BUT, UM, I'M IN AGREEMENT HERE WITH, UH, WITH MY COLLEAGUE DARREN, THAT, UH, I THINK WE CAN CATCH UP ON, ON THOSE NUMBERS IF WE, UH, PUT THIS MONEY, UH, THAT PUT THIS MONEY TOWARDS THE, UH, ENTIRE GROUP RATHER THAN A SELECT, SELECT GROUP.
I AGREE THAT I THINK WE NEED TO APPLY THIS TO THE ENTIRE GROUP AND WE CAN LOOK AT THE OTHER LATER WHEN, UM, MAYBE WE HAVE THE OPPORTUNITY.
AND, AND MARLIN, I, DAN, OH, SORRY, DAN, DO YOU HAVE A COMMENT ON THAT? YEAH, I'M JUST CHIMING IN IF THE, IF MY VOICE IS COMING THROUGH.
I THINK WHEN I CO-SPONSORED THIS WITH MARLA, I THINK I WASN'T QUITE COMPREHENDING THAT THE 4% BUCKET STUDY HADN'T COME IN FULLY.
SO I, I GUESS HEARING THE REST OF STEVEN'S PLAN THE REST OF THE CONVERSATION, I'M NOT GONNA SORT OF SWAY THAT DECISION.
I THINK ALL THE EMPLOYEES ARE WELL DESERVING OF THE POOL VERSUS, UH, AT THIS POINT WHERE WE'RE AT.
I THINK I GATHERED WHERE YOU CAME FROM.
UM, SO I, I MEAN, I THINK I, I I THINK IT'S A, IT'S A VALID PROGRAM, BUT MAYBE NOT RIGHT NOW.
AT LEAST SO FAR, WHAT, FROM WHAT I'M SEEING, I HAVE A QUESTION ON THE, UH, LANDSCAPE ARCHITECT IF WE'RE TALKING ABOUT THAT YET.
WE CAN TALK ABOUT LANDSCAPE ARCHITECT.
SO ON THE LANDSCAPE ARCHITECT, UM, I HAD A FEW QUESTIONS ON THAT.
UH, SPEAKING TO DAVID THIS MORNING, DID YOU GET ANY FEEDBACK ON THAT? JENNA, DO YOU WANNA JUST COME UP AND TALK ABOUT THE POSITION AND, UM, HOW IT WOULD IMPACT YOUR STAFF AND WHAT OTHER OPTIONS YOU LOOKED AT AS WELL? SO THE POSITION THAT WE PUT TOGETHER AS A DECISION PACKAGE INCLUDES A SALARY OF A LICENSED LANDSCAPE ARCHITECT, UM, A VEHICLE FOR THEM TO DRIVE BECAUSE THEY'LL BE CONSTANTLY GOING TO CONSTRUCTION SITES.
UM, AND ALSO INCLUDES SOME REWORK OF CREATING OFFICE SPACE AT THE SERVICE CENTER BECAUSE WE'RE AT OUR, OUR MAX.
SO WE'RE GONNA HAVE TO GET CREATIVE AND PROVIDING
[01:25:01]
AN OFFICE SPACE FOR THIS EMPLOYEE.UM, AND ALSO INCLUDING, UM, COMPUTER AND SOFTWARE FOR THEM TO DO THEIR JOB.
UM, I THINK THERE WAS A QUESTION ABOUT WHAT WOULD THE LANDSCAPE ARCHITECT DO.
UM, CURRENTLY OUR ASSISTANT DIRECTOR OF PARKS MANAGES OUR CAPITAL IMPROVEMENT PROGRAMS. AND THIS IS NOT JUST PARKS PROGRAMS. WE ALSO TOUCH, UM, PLANNING AND DEVELOPMENT AND PUBLIC WORKS PROJECTS, UM, QUITE FREQUENTLY.
AND WE TOUCH, UM, PRIVATE DEVELOPMENT THAT IS HAPPENING IN THE TOWN OF ADDISON.
I DID DO A FORECAST OF PROJECTS THAT WE HAVE FOR THE UPCOMING FIVE YEARS TO KIND OF PUT TOGETHER AN IDEA THAT I WANTED TO MAKE SURE WE HAD ENOUGH WORK TO JUSTIFY AN ADDITIONAL POSITION.
AND JUST TO GIVE YOU A HIGH LEVEL, UM, OF THE PROJECTS THAT THIS, UM, THAT JOE AND MYSELF ARE MANAGING AND THIS UPCOMING YEAR, UM, THE ONES THAT WE ARE PREDOMINANTLY INVOLVED IN IS ADDISON CIRCLE PARK VISION PLAN, BELTWAY, BIKE LANES, COTTON BELT TRAIL, LAY LOCKS, POND LINER REPLACEMENT, THE N T T A LANDSCAPE AND PEDESTRIAN CROSSING, QUORUM, ARTWALK REDDING, TRAIL EXTENSION, ARTIFICIAL TURF AT SPROLE DOG PARK, AND, UM, THE T O D DEVELOPMENT, WHICH WILL INCLUDE SOME, UM, PARKS AND STREETSCAPE COMPONENTS IN IT.
OTHER PROJECTS THAT WE ARE FACILITATING OR HAVE SUPPORT ROLES IN FOR OTHER DEPARTMENTS THAT WE HAVE HUGE TIME COMMITMENTS IN COMING INTO THE NEXT YEAR IS ADDISON GROVES, ADDISON RESERVE, AMWAY TREE HOUSE, KELLER SPRINGS ROAD, MIDWAY ROAD, MONTFORT ROAD, UM, AND AIRPORT ROAD.
JUST TO KIND OF GIVE YOU AN IDEA OF THE WORKLOAD, UM, WHEN I WAS A CONSULTANT AND WAS DESIGNING CONSTRUCTION PROJECTS AND MANAGING THEM FROM THE BEGINNING AND THE END, YOU TYPICALLY COULD MANAGE ABOUT FOUR PROJECTS AT A TIME EFFICIENTLY TO GIVE YOU AN IDEA OF THE WORK THAT JOE AND I ARE SEPARATING AMONGST OURSELVES.
UM, AND SO ADDING ON THIS POSITION WOULD ALLOW US, UM, TO NOT ONLY CONTINUE TO DO QUALITY WORK, BUT I THINK THERE'S SOME BIG IDEAS OF HOW WE MOVE FORWARD WITH IMPLEMENTING OUR TRAILS MASTER PLAN AND OUR PARKS MASTER PLAN, UM, AND SOME OF THE ADDITIONAL PROJECTS THAT THE TOWN IS EMBRACING.
AND SO THAT ADDITIONAL PERSON WOULD HELP US BE PREPARED FOR THAT WORKLOAD.
AND DID I ANSWER YOUR QUESTION OR? YES,
UM, HE'S DONE AN AMAZING JOB AT THAT.
AND SO HE PRETTY MUCH IS THE PERSON MANAGING OUR C I P PROJECTS.
I'M PROVIDING OVERSIGHT AND THEN PROVIDING SUPPORT AS NEEDED.
BUT HE IS THE PREDOMINANT PERSON.
AND I, I DIDN'T LOOK IF THERE WAS A BREAKDOWN, BUT YOU MENTIONED SOME OTHER COSTS INVOLVED THE VEHICLE, ET CETERA.
UM, SO WHAT PART OF THAT IS, UM, THE COMPENSATION? IS IT 50%? IS IT 60? MORE THAN 50%? I WANNA SAY, UM, WITH BENEFITS AND EVERYTHING, IT WAS ABOUT THE $90,000 RANGE.
WE'RE, LET ME TALK IN GENERAL TERMS 'CAUSE I DON'T HAVE THOSE NUMBERS IN FRONT OF ME, BUT THAT'S A BALLPARK OF WHAT THE COMPENSATION WAS.
SO THAT WAS THEIR TAKE HOME PAY PLUS BENEFITS.
I WAS GOING DOWN THE PATH OF THAT'S MAYBE SOME OF THAT ARCHITECT SOUNDS PRETTY FUN.
AND IT MAY BE MORE OF THE, THE WORK THAT YOU GUYS LIKE TO DO, AND THERE MAY BE OTHER POSITIONS THAT YOU WOULD HIRE TO OFFLOAD SOME OF YOUR WORK TO WHERE YOU COULD DO SOME OF THAT MORE INTERESTING WORK.
AND, UM, THAT WOULD BE MORE OF A, A DEPARTMENT LEVEL DECISION, I GUESS, AS FAR AS HOW THE FUNDS ARE NECESSARILY ALLOCATED OR WOULD THEY JUST SPECIFICALLY BE FOR A LANDSCAPE ARCHITECT WOULD SPECIFICALLY BE FOR A LANDSCAPE ARCHITECT? WE DID LOOK AT COULD WE, UM, CONTRACT OUT MORE CONSULTING WORK, UM, TO TAKE SOME OF THAT WORKLOAD OFF.
UM, BUT THE NUMBER OF PROJECTS THAT WE HAVE IN OUR FIVE-YEAR FORECAST, WE ACTUALLY WOULD BE PAYING MORE, UM, THAN WE WOULD BE IN SALARY.
JUST TO KIND OF GIVE YOU A GENERAL IDEA OF HOW OUR DEPARTMENT WORKS, WE'RE OVER PARKS AND REC.
UM, SO WE'VE GOT PAT WHO MANAGES THE RECREATION SIDE.
JOE MANAGES THE CAPITAL IMPROVEMENT PROJECTS, AND THEN, UM, WE HAVE A PARK SUPERINTENDENT THAT MANAGES ALL OF OUR PARK OPERATIONS AND PARK MAINTENANCE.
UM, JOE IS, UM, THE ONLY ONE AT THAT LEVEL THAT DOESN'T HAVE ANYBODY THAT IS A DIRECT REPORT TO HIM.
HE DOES HAVE CONSULTANTS THAT HE MANAGES.
UM, AND FROM A MAINTENANCE STANDPOINT, SOMETIMES OUR STAFF DOES WORK WITH HIM WHEN THEY'RE DOING MAINTENANCE PROJECTS AND GETS HIS GUIDANCE.
[01:30:01]
UM, BUT THERE IS NO ONE WITH THAT SKILLSET THAT COULD START TO TAKE SOME OF THAT KIND OF CAPITAL IMPROVEMENT LOAD OFF OF, UM, WHAT HE'S CARRYING.UH, SO, UM, FOR ME, AND, AND THEN I'LL LET OTHER MAKE CON THEIR COMMENTS.
UM, I WASN'T INITIALLY A BIG FAN OF THE LANDSCAPE ARCHITECT IDEA.
IT JUST KINDA SEEMED LIKE SOMETHING WE DIDN'T NEED, BUT DIDN'T, LISTENING, LISTENING TO THE LISTEN OF THE THINGS THAT SHE JUST GAVE US THAT ARE COMING UP SEEMS LIKE THERE'S A LOT TO DO.
AND, BUT I ALSO SEE THAT POSITION AS BEING SOMEBODY THAT CAN MAKE THE DEPARTMENT BETTER OVERALL, MAKE ALL THOSE OTHER GREAT PEOPLE THAT WE HAVE WORKING IN THE PARKS DEPARTMENT CAN MAKE THEM BETTER AT THEIR JOBS AND, AND THE THINGS THAT WE SEE ON A REGULAR BASIS IN THE PARKS THAT MAYBE DOESN'T, DOESN'T, DOESN'T LOOK THAT GREAT.
YOU'VE GOT SOME, YOU WOULD HAVE A PERSON HERE THAT CAN SAY, WE CAN TARGET THAT RIGHT NOW AND, AND IT'S GONNA ELEVATE EVERYBODY WITHIN THE PARKS DEPARTMENT, I BELIEVE THAT'S WORKING OUT IN THE FIELD.
SO I WOULD BE IN FAVOR OF THE LANDSCAPE ARCHITECT AND GETTING THAT, UH, ADDING THAT 1% COMPENSATION TO THE, TO THE POOL.
AND I'M, I'M, I'D LIKE TO HEAR OTHER, OTHER FEEDBACK FROM OTHER COUNCIL SO WE CAN GIVE THEM SOME DIRECTION ON THIS.
MAYOR I, I, I TOO AM SUPPORTIVE OF, OF THIS ARCHITECT, LANDSCAPE ARCHITECT.
THERE CERTAINLY ARE A LOT OF PROJECTS COMING TOWARDS US, UH, FAST AND FURIOUS.
THE NEXT FIVE YEARS ARE, ARE GONNA BE, UH, REALLY GOOD YEARS FOR ADDISON AS FAR AS, UH, DEVELOPMENT OF, UH, OF OUR, OF OUR LAND.
UH, SO I'M IN SUPPORT OF THAT.
SIR NANCY, I DEFINITELY SUPPORT, UH, THE SUGGESTIONS THAT WE'RE LOOKING AT THERE IN DISCUSSING.
UM, I THINK, UH, A LANDSCAPE ARCHITECT WILL, WILL BRING A LOT AND I THINK THERE'S A LOT OF OPPORTUNITY THERE FOR, UM, FOR THAT POSITION.
AND I, AGAIN, I I SUPPORT THE 1% COMPENSATION ADDITION.
UM, I GUESS ONE OF THE THINGS I'M TRYING TO FIGURE OUT, IT SEEMS LIKE WE ALMOST HAVE THIS DECISION MAKING PACKAGE.
DO WE WANT TO STAY AT THE SAME TAX RATE AS WE HAD LAST YEAR? AND IF SO, HOW CAN WE SPEND THAT EXTRA MONEY, RIGHT? OR, OR, UM, WHAT, WHAT MAKES THE MOST SENSE? AND THEN WHERE DO WE LAND ON THAT TAX RATE? WHERE DOES THAT, WHERE DOES THAT LAND? AND, AND I'M OF THE OPINION THAT WE, WE APPROVE THE THINGS THAT MAKE SENSE AND WHATEVER THAT TAX RATE EQUALS, THAT'S WHAT IT EQUALS.
UM, SO, UH, WE NEED TO COMPENSATE OUR EMPLOYEES, UM, PER OUR COMPENSATION PHILOSOPHY.
AND IF WE GET THAT A HUNDRED PERCENT DONE WITH THIS BUDGET, THAT'S GREAT.
AND IF WE DON'T, WE'RE GONNA NEED TO DO A BUDGET AMENDMENT TO SHORE THAT UP.
UM, SO THAT'S WHERE I'M AT WITH THE COMPENSATION AS A WHOLE.
UM, BUT I'M, I'M NOT IN FAVOR OF, OF THE LANDSCAPE ARCHITECT.
UM, I BELIEVE THAT'S IMPORTANT, BUT, BUT I AGREE WITH WHAT THE CURRENT, WHAT THE CITY MANAGER RECOMMENDED INITIALLY AS FAR AS THE THINGS HE WAS RECOMMENDING TO US.
SO DARREN, WHERE DID YOU END UP ON THAT? DID YOU, DID YOU SAY I, I MIGHT HAVE MISSED IT.
DO WE HAVE OTHER ITEMS TO CONSIDER? THE NONPROFIT FUNDING IS BLANK.
WELL, WE, WE LISTED THAT, BUT THERE IS A SUBSEQUENT SLIDE THAT, THAT AGAIN LISTS, UH, ALL OF THE NONPROFITS THAT, AND WHAT WAS IN THE PROPOSED BUDGET WITH A NOTE THAT METRO CREST SERVICES HAD AMENDED THEIR, THEIR REQUESTS.
AND I KNOW THAT THERE WAS SOME DISCUSSION LA AT THE LAST MEETING ABOUT METRO CREST SERVICES AND I THINK ALSO ABOUT WOVEN HEALTH.
SO, UM, IF THERE ARE THOSE CONSIDERATIONS AS WELL, WE JUST LISTED THAT SO THAT YOU'RE AWARE THAT IT COULD BE USED NON-PROFIT OR ANYTHING ELSE, UM, DOESN'T HAVE TO BE USED SPECIFICALLY FOR THOSE OTHER TWO ITEMS, BUT, UH, WE JUST WANTED TO MAKE YOU AWARE OF THAT.
UNDERSTAND, UH, I, I WOULD BE IN FAVOR OF BOTH, OF BOTH OF THOSE, THE COMPENSATION AND THE LANDSCAPE ARCHITECT EILEEN, AS WOULD I.
SOUND LIKE WE'RE IN, WE'RE IN PRETTY GOOD SHAPE THERE.
SO I'LL NOTE THAT THE FUNDS AVAILABLE WERE ABOUT 420,000.
THOSE TWO ITEMS ADD UP TO MORE THAN THAT, BUT THERE IS A PORTION THAT'S A ONE-TIME COST FOR THE LANDSCAPE ARCHITECT THAT WE CAN FUND OUT OF THE SELF-FUNDED PROJECTS FUND IF COUNCIL'S OKAY WITH THAT.
AND THEN AGAIN, HERE'S ALL OF THE DECISION PACKAGES THAT ARE CURRENTLY LISTED IN THE BUDGET BUDGET.
SO AGAIN, STEVEN, YES, SORRY TO INTERRUPT.
[01:35:01]
WE'RE GONNA GO AHEAD AND TAKE A FIVE MINUTE BREAK AND THEN WE'LL COME BACK TO THIS TO CONTINUE AND THEN AFTER WE DO OUR REGULAR SESSION ITEMS COMING UP.SO THAT'LL BE AT 7 35, WE'LL START BACK UP.
IT IS 7 36 AND WE'RE BACK IN SESSION.
WE'RE GOING TO MOVE RIGHT NOW TO THE REGULAR COUNCIL MEETING ITEMS, UH,
[a. Present a Proclamation to the National Payroll Association in recognition of National Payroll Week, which falls during the week of Labor Day.]
ITEM ONE, PROCLAMATIONS AND PRESENTATIONS.UH, ITEM ONE A IS PRESENT A PROCLAMATION TO THE NATIONAL PAYROLL ASSOCIATION IN RECOGNITION OF NATIONAL PAYROLL WEEK, WHICH FALLS DURING THE WEEK OF LABOR DAY.
AND WE HAVE SOMEBODY HERE TO ACCEPT THAT.
IT'S JASON AND I'LL MEET YOU AROUND FRONT HERE.
THIS PROCLAMATION TO BE A PROCLAIMED BY THE MAYOR OF THE TOWN OF ADDISON, WHEREAS THE NATIONAL, THE AMERICAN PAYROLL ASSOCIATION, AND IT'S MORE THAN 20,000 MEMBERS, HAVE LAUNCHED A NATIONWIDE PUBLIC AWARENESS CAMPAIGN THAT PAYS TRIBUTE TO THE NEARLY 150 MILLION PEOPLE WHO WORK IN THE UNITED STATES AND THE PAYROLL PROFESSIONALS WHO SUPPORT THE AMERICAN SYSTEM BY PAYING WAGES, REPORTING WORKER EARNINGS, AND WITHHOLDING FEDERAL EMPLOYMENT.
TAXES AND PAYROLL PROFESSIONALS IN ADDISON, TEXAS PLAY A KEY ROLE IN MAINTAINING THE ECONOMIC HEALTH IN ADDISON, TEXAS, CARRYING OUT SUCH DIVERSE TASKS AS PAYING INTO THE UNEMPLOYMENT INSURANCE SYSTEM, PROVIDING INFORMATION FOR CHILD SUPPORT ENFORCEMENT, AND CARRYING OUT TAX WITHHOLDING REPORTING AND DEPOSITING.
AND WHEREAS PAYROLL DEPARTMENTS COLLECTIVELY SPEND MORE THAN $2.4 TRILLION ANNUALLY COMPLYING WITH MYRIAD FEDERAL AND STATE WAGE AND TAX LAWS.
AND WHEREAS PAYROLL PROFESSIONALS PLAY AN INCREASINGLY IMPORTANT ROLE ENSURING THE ECONOMIC SECURITY OF AMERICAN FAMILIES BY HELPING TO IDENTIFY NON-CUSTODIAL PARENTS AND MAKING SURE THEY COMPLY WITH THEIR CHILD SUPPORT MANDATES.
AND WHEREAS PAYROLL PROFESSIONALS HAVE BEEN, HAVE BECOME INCREASINGLY PROACTIVE IN EDUCATING BOTH THE BUSINESS COMMUNITY AND THE PUBLIC AT LARGE ABOUT PAYROLL TAX WITHHOLDING SYSTEMS. AND WHEREAS PAYROLL PROFESSIONALS MEET REGULARLY WITH FEDERAL AND STATE TAX OFFICIALS TO DISCUSS BOTH IMPROVING COMPLIANCE WITH GOVERNMENT PROCEDURES AND HOW COMPLIANCE COULD BE ACHIEVED AT LESS COST TO BOTH GOVERNMENT AND BUSINESSES.
AND WHEREAS THIS WEEK IN WHICH LABOR DAY FALLS HAS BEEN PROCLAIMED NATIONAL PAYROLL WEEK, I HEREBY GIVE ADDITIONAL SUPPORT TO THE EFFORTS OF THE PEOPLE WHO WORK IN ADDISON, TEXAS AND OF THE PAYROLL PROFESSION BY PROCLAIMING THE FIRST FULL WEEK OF SEPTEMBER AS PAYROLL WEEK FOR ADDISON TEXAS.
NOW, THEREFORE, I BRUCE ARF AND MAYOR OF THE TOWN OF ADDISON, AND ON BEHALF OF THE CITY COUNCIL DO HEREBY RECOGNIZE NATIONAL PAYROLL WEEK DUTIFULLY EXECUTED THIS AUGUST 22ND, 2023.
THANKS FOR COMING, JASON, I APPRECIATE IT.
[b. City Manager's Announcements]
ONE, BE CITY MANAGER'S ANNOUNCEMENTS.THE FIRST ONE IS OUR LAY LOCKS MEETING COMING UP THE PARKS AND RECREATION AND PUBLIC WORKS AND ENGINEERING DEPARTMENTS ARE HOSTING PUBLIC INFORMATION MEETING ON AUGUST 23RD FROM SIX 30 TO 7:30 PM AT THE ATHLETIC CLUB TO PROVIDE AN UPDATE ON THE LAY LOCKS POND IMPROVEMENT PROJECT.
AT THE MEETING, STAFF WILL PRESENT THE FINAL PLANS AND SHARE OTHER VALUABLE INFORMATION ABOUT LOGISTICS, SCHEDULING AND OPTIONS FOR BASE BID ALTERNATIVES.
CORPORATE FIELD DAY IS COMING UP, REGISTRATION IS NOW OPEN FOR CORPORATE FIELD DAY.
COME, COME COMPETE AGAINST OTHER ADDISON BUSINESSES ON OCTOBER 19TH AT ADDISON CIRCLE PARK FOR AWARDS, PRIZES, AND MOST IMPORTANTLY BRAGGING RIGHTS.
CORPORATE FIELD DAY IS A CHANCE TO WORK OUTSIDE THE OFFICE BUILDING COMRADERY AND HAVING FUN.
FIND MORE INFORMATION ON THE TOWN'S WEBSITE@ADDISONTEXAS.NET.
AND WE HAVE GOOD NEWS TO SHARE WITH OUR FINAL UPDATE.
PUBLIC WORKS REOPENED THE NORTH AND SOUTHBOUND LANES ON OF MIDWAY SOUTH OF BELTLINE TODAY.
THAT'S A GOOD ONE TO FINISH WITH.
[c. Employee Recognition]
YOU HAVE EMPLOYEE RECOGNITION NOT IN ONE C.UH, I'M GONNA INVITE A DIRECTOR WHO HAS NOT BEEN
[01:40:01]
UP HERE YET TONIGHT.JANA, IF YOU COULD COME UP AND START OUR EMPLOYEE RECOGNITION, THAT WAS SARCASM.
SO IN THE PARKS DEPARTMENT, WE ACT PARKS AND REC DEPARTMENT.
WE ACTUALLY SAY WE SHOW LOVE BY SARCASM.
IT'S ONE OF OUR LOVE LANGUAGES.
UM, SO YOU WOULD FIT IN JUST FINE WITH US.
UM, ANNA, DO YOU WANNA COME UP WHERE THEY CAN SEE YOU? UM, TO INTRODUCE ANNA WEIR, ANNA WORKS WITH THE ADDISON ATHLETIC CLUB AS A FITNESS SUPERVISOR.
SHE'S BEEN WITH US SINCE SEPTEMBER, 2019.
SHE STARTED HER CAREER IN ADDISON AS A LIFEGUARD, UM, AT THE CLUB.
AND SHE'S BEEN WITH THE TOWN EVER SINCE.
ANNA GREW UP IN DALLAS WHERE SHE ATTENDED PARISH EPISCOPAL SCHOOL AND THEN SHE GRADUATED FROM THE UNIVERSITY OF ARKANSAS.
I THINK SHE TOLD ME TO SAY GO RAZORBACKS.
UM, SHE HAS A BACHELOR OF SCIENCE DEGREE IN KINESIOLOGY.
WHILE ANNA WAS AT THE UNIVERSITY OF ARKANSAS, SHE SERVED AS A STUDENT ATHLETIC TRAINER FOR TRACK SOCCER AND BASKETBALL FOR ALL FOUR YEARS THAT SHE ATTENDED.
UM, SHE WAS VOTED THE RECREATION EMPLOYEE OF THE YEAR IN 2021, A RECOGNITION SHE RECEIVED FROM THE VOTES OF HER PEERS AND SUPERVISORS IN THE RECREATION DEPARTMENT.
SOME FACTS THAT YOU MAY NOT KNOW ABOUT ANNA IS THAT SHE HAS COMPLETED AND SOLD ORIGINAL ARTWORK AND SHE ROOTS FOR THE DALLAS COWBOYS.
UM, ANNA WAS ASKED WHAT THE ADDISON WAY MEANS TO HER, AND SHE SHARED THAT IT IS DOING WHAT YOU CAN, BIG OR SMALL TO PROVIDE PEOPLE WITH THE BEST EXPERIENCE IN OUR TOWN.
SO PLEASE JOIN ME IN RECOGNIZING ANNA.
THANK YOU, ANNA, FOR YOUR SERVICE TO THE TOWN.
NEXT, I'LL ASK KEN TO COME UP AND MAKE AN INTRODUCTION FOR US.
GOOD EVENING, MAYOR CITY COUNCIL.
KEN SCHMIDT, DIRECTOR OF DEVELOPMENT SERVICES FOR THE TOWN.
SO I'M VERY HAPPY TO INTRODUCE, UH, THE NEWEST EMPLOYEE OF THE DEVELOPMENT SERVICES DEPARTMENT, UH, JADE BROAD.
NEXT, UH, JADE IS THE TOWN'S COMPREHENSIVE PLANNING MANAGER.
YOU'RE GONNA HEAR MORE FROM HER TONIGHT, SO STAY TUNED.
UH, BUT YOU'LL SEE AND WORK WITH JADE, UH, QUITE A BIT OVER THE NEXT YEAR, UH, PARTICULARLY, UH, WITH THE COMPREHENSIVE PLAN PROJECT AND THE, AND THE UNIFIED DEVELOPMENT CODE PROJECT.
SO, WITH THAT, UH, JADE IS A BORN AND BRED NATIVE TEXAN.
UH, SHE GREW UP IN HOUSTON, AND AFTER MOVING TO NORTHWEST INDIANA, SHE CAME BACK BY CHOICE.
JADE ATTENDED BALL STATE UNIVERSITY WHERE SHE STUDIED URBAN PLANNING AND DEVELOPMENT.
JADE IS A PROUD AUNT TO ONE NIECE, NAOMI AND ONE NEPHEW, ISAIAH.
UH, THEY JUST CELEBRATED THEIR ANNUAL TRADITION WHERE SHE MAKES BREAKFAST, JOINS IN SCHOOL, DROP OFF AND PICKUP, AND PLANS ALL SORTS OF FUN ACTIVITIES.
JADE'S FAVORITE TEAM, NOT A SURPRISE, DALLAS COWBOYS, OR AS SHE SAYS, THEY'RE CHEERLEADERS BECAUSE OF THE REALITY SHOW, MAKING THE TEAM IN HER FREE TIME.
JADE HAS BEEN LEARNING OIL PAINTING AND SHE LOVES TALKING ABOUT DESIGN.
IN HER PROFESSIONAL CAREER, JADE HAS PRIDED HERSELF IN BEING AN EMPATHETIC BRIDGE BETWEEN GOVERNMENT AND RESIDENTS, GOOD FIT FOR THIS POSITION, AS WELL AS A STRONG ADVOCATE OF EQUITABLE PLANNING AND SEEKING A DEPARTMENT WITH HIGH PROFESSIONAL STANDARDS, WHICH SHE, WHERE SHE CAN LEARN ABOUT URBAN PLANNING AND A VARIETY OF CONTEXTS.
JADE FELL IN LOVE WITH ADDISON.
UH, WHEN ASKED ABOUT THE ADDISON WAY, JADE SAID IT MEANS TO HAVE A CAN-DO ATTITUDE AND TO HAVE WISE DECISION MAKING.
SO PLEASE DO JOIN ME IN WELCOMING JADE TO THE TOWN.
JADE WILL BE VERY BUSY COMING UP.
YEAH, AND I MET JADE RECENTLY AT THE, UH, EMPOWER LUNCH AT THE METROCREST CHAMBER, AND UH, SHE'S, UM, SHE'S QUITE AN ADDITION TO THE TOWN, SO WE'RE GLAD TO HAVE YOU HERE.
AND JUST AS A NOTE, UH, UH, COUNCIL MEMBER LISIO DID LEAVE THE ZOOM MEETING.
HE HAD OTHER, UH, COMMITMENTS HE NEEDED TO TONIGHT.
SO, UH, HE WILL NOT BE HERE FOR THE REMAINDER OF THE EVENING.
THIS IS THE OPPORTUNITY FOR PEOPLE IN THE, IN THE PUBLIC TO SPEAK TO THE COUNCIL TO ADDRESS THE COUNCIL, UH, ON ANY ITEM THAT'S EITHER ON OR OFF THE AGENDA FOR TONIGHT.
AND YOU WOULD HAVE UP TO THREE MINUTES.
AND I HAVE NOT RECEIVED ANY OTHER CARDS.
IS THERE ANYBODY IN THE AUDIENCE WHO WOULD LIKE TO SPEAK ON THIS PUBLIC COMMENT SECTION? SEEING NONE, WE WILL CLOSE THE PUBLIC COMMENT SECTION
[3. Consent Agenda. All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.]
AND MOVE ON TO ITEM THREE, THE CONSENT AGENDA, WHICH IS ITEMS[01:45:01]
THREE A THROUGH E THROUGH THREE E.IS THERE A MOTION? MOTION APPROVED? MAYOR, SECOND.
MOTION FROM GQ, SECOND FROM NANCY.
ANY DISCUSSION? ALL IN FAVOR? AYE.
SO WE WILL MOVE BACK NOW TO THE WORK SESSION ITEMS AND CONTINUE WITH MR. GLICKMAN.
GREAT, THANK YOU MAYOR AND COUNCIL.
STEVEN GLICKMAN, CHIEF FINANCIAL OFFICER, AND WE LEFT OFF ON, UH, THE DECISION PACKAGES FOR THE GENERAL FUND.
UH, THESE ARE WITH THE ONES THAT ARE CURRENTLY IN THE PROPOSED BUDGET, UH, WITH THE DECISIONS MADE, UM, PREVIOUS, UH, WE WOULD INCLUDE THAT, UH, LANDSCAPE ARCHITECT POSITION ON THIS LIST AS WELL.
BUT IF THERE'S, UH, ANY QUESTIONS, COMMENTS ABOUT, ABOUT, UH, WHAT'S LISTED HERE, ARE WE GOOD WITH THIS LIST? UH, QUICK, QUICK QUESTION IF I COULD, STEVEN, IS THIS DIFFERENT THAN THE AGENDA? THIS IS NOT, NO.
SO IT MAY BE IN A FURTHER SLIDE.
WE HAD TALKED ABOUT, UM, THE, UH, BUDGET FOR FACADE UPGRADES, UH, FACADE, UH, PROGRAM.
IS THAT FURTHER IN THE PRESENTATION? THAT'S NOT IN THIS PRESENTATION.
THAT WAS IN THE ECONOMIC DEVELOPMENT FUND, BUT THAT WAS, UM, I DON'T THINK THAT IS IN HERE.
IT, IT'S NOT IN THE PRESENTATION, BUT IF, IF THAT'S A SUBJECT THAT WOULD BE LIKE TO BE BROUGHT UP, I THINK THIS WOULD BE AN APPROPRIATE TIME.
AT THIS TIME, IT'S STILL IN THE BUDGET.
UM, I HAVE NOT HEARD CONSIST TO TAKE IT OUTTA THE BUDGET, BUT THERE'S AN OPPORTUNITY HERE.
SO AS A REMINDER, IT'S A HUNDRED THOUSAND DOLLARS AS A STARTUP FOR THE RE, UM, REINVESTMENT, UM, GRANT PROGRAM THAT'S OUT OF THE ECONOMIC DEVELOPMENT FUND.
SO IT IS NOT FUNDED? IT IS, IT IS, IT IS FUNDED.
I I WOULD BE IN FAVOR OF KEEPING IT IN THERE.
OF KEEPING IT OR NOT KEEPING IT.
I WOULD BE IN FAVOR OF KEEPING IT IN THERE.
ELIE, DID YOU HAVE ANYTHING? OKAY, YOU LIGHTS ON.
UH, IN THE SELF-FUNDED PROJECTS FUND, THESE ARE THE CURRENT, UM, PROJECTS THAT ARE LISTED, UH, AND, AND BUDGETED.
UM, IF THERE'S ANY QUESTIONS OR COMMENTS ABOUT, UH, THESE PROJECTS, UH, PLEASE LET US KNOW.
YOU HAVE A, A QUESTION ABOUT NEIGHBORHOOD SERVICES PROGRAM START UP.
UH, IT REFERENCES ONE OF THE MANAGERS, UM, TAKING ON THE, THE WORK OF THAT JOB FOR THIS FIRST YEAR, WHICH, WHICH OTHER POSITION DOES THAT FALL UNDER? SO I, I THINK THE PART OF THAT YOU'RE REFERRING TO IS THE ENGAGEMENT PIECE, UM, SPECIFICALLY RELATED TO DISCUSSIONS, UH, THAT WERE PREVIOUSLY HELD, UH, WITH REGARDS TO ADDITIONAL OUTREACH TO, UH, SPECIFICALLY TO MULTI-FAMILY NEIGHBORHOODS, BUT THAT WOULD EXTEND TO ALL NEIGHBORHOODS IN ADDISON.
UM, SO THAT ELEMENT IS REALLY MORE OF A NEIGHBORHOOD PLANNING PIECE.
UM, SO JADE, OUR COMPREHENSIVE PLAN MANAGER WHO HAS EXPERIENCE, UH, IN THAT ROLE WOULD TAKE A LEAD ON THAT, BUT SHE WOULD WORK WITH OTHER STAFF MEMBERS, UH, TO INCLUDE THOSE THAT ARE CURRENTLY WITHIN THE DEPARTMENT, BUT ALSO THOSE THAT WOULD, THE THREE POSITIONS THAT WOULD BE ADDED, UH, THROUGH THESE DECISION PACKAGES.
JUST WANNA MAKE SURE THAT WAS COVERED AND INCLUDED.
ON, UH, THESE ARE THE REST OF THE, THE, UH, PROJECTS LISTED IN THE SELF-FUNDED PROJECTS FUND.
UM, ANY COMMENTS OR QUESTIONS ABOUT THESE? WHAT PAGE IS THIS? GO AHEAD, EILEEN.
I WOULD LIKE TO, UM, NOT DO THE RECREATION FUND VAN THIS YEAR AND LOOK AT IT A LITTLE MORE CAREFULLY NEXT YEAR AS FAR AS, UM, WHAT OUR NEED AND DEMAND IS.
I WOULD RECOMMEND REMOVING THAT THIS YEAR, REMOVING THE RECREATION VAN.
ANY OTHER, SOME OTHER INPUT TO Q OH, I WANT, I WAS, UH, CURIOUS TO HEAR A LITTLE BIT MORE ABOUT THE RECREATION PAD, AND I BELIEVE DARREN MAY HAVE HAD SOME GOOD QUESTIONS ON THAT.
CAN YOU, I DIDN'T GET THE QUESTIONS IN BEFORE THE MEETING, BUT THE QUESTIONS WERE WHAT WOULD THE UTILIZATION BE BY OTHER DEPARTMENTS? A LITTLE MORE DETAIL ON THAT.
THERE WAS SOME COMMENT GIVEN IN PREVIOUS MEETINGS.
UM, I JUST WANNA MAKE SURE THAT WE'RE USING THE ASSETS THAT WE HAVE
[01:50:01]
INSTEAD OF JUST A FEW DAYS DURING, I MEAN, I DON'T WANT TO TRIVIALIZE IT JUST, YOU KNOW, COUPLE DAYS DURING THE SUMMERTIME AND, AND WHAT IT WOULD BE USED VOLUME-WISE, UM, OVER THE REST OF THE YEAR.SO ONE OF THE DRIVING FORCES OF REC OR RE MAKING THIS REQUEST IS I THINK WE SHARED THAT WE DID HAVE, UM, SOME CHALLENGES SECURING VANS FOR SUMMER CAMP.
UM, BUT I DO WANNA STRESS THAT ALTHOUGH, UM, DURING THE SUMMER, DURING OUR HIGH SEASON, THE VAN WOULD BE USED, UM, ALMOST ON A DAILY BASIS.
WE DO ENVISION THAT WE WOULD USE IT YEAR ROUND.
UM, OUR SENIOR PROGRAMS, THERE'S A LOT OF TRIPS THAT WE DO, UM, THAT IT WOULD HELP SUPPORT THOSE PROGRAMS. UM, AND IN ADDITION TO THAT, WE'VE HAVE A GROWING DEMOGRAPHIC IN THE ATHLETIC CLUB, WHICH IS OUR CHILDREN AND TEENS, UM, THAT WE ARE HEARING MORE AND MORE FROM OUR PARENTS THAT WE NEED TO PROVIDE MORE PROGRAMS FOR THEM.
UM, AND WE WOULD USE THE VAN, UM, TO HELP SUPPORT THOSE PROGRAMS. WE'VE IDENTIFIED ABOUT 18 DIFFERENT PROGRAMS THAT WE WOULD START TO ADD IF WE HAD THE ABILITY TO HAVE A VAN MORE OUR KIND OF USE WITHOUT US HAVING TO GO OUT AND RENT ONE EVERY TIME WE WERE GOING TO TAKE A TRIP.
SO THAT WOULD BE SOMETHING THAT WOULD HELP US GROW.
UM, YOU ASKED WHAT THE OTHER DEPARTMENTS, HOW THEY COULD USE THAT.
UM, OFTENTIMES, UM, IF WE'RE GIVING A CONSULTANT A TOUR OF A PROJECT, UM, THAT WOULD BE OUR DEPARTMENT, PUBLIC WORKS PLANNING AND DEVELOPMENT, THEY WOULD HAVE THE VAN AT THEIR ACCESS TO BE ABLE TO USE, UM, IF DEPARTMENTS WERE GOING OUT OF TOWN FOR TRAINING, THE VAN WOULD BE SOMETHING INSTEAD OF PAYING MILEAGE TO INDIVIDUALS TO TAKE THEIR CAR, THAT THEY COULD TAKE THE VAN TO ATTEND THOSE CONFERENCES AND TRAINING SESSIONS.
UM, AND THEN HUMAN RESOURCES ALSO RENTS VANS WHEN THEY'RE, UM, INTERVIEWING CANDIDATES AT A CERTAIN LEVEL WHERE THEY WILL TAKE THEM ON TOURS AROUND THE TOWN.
AND SO WE WOULD MAKE THE VAN AVAILABLE TO THOSE ADDITIONAL DEPARTMENT, OTHER DEPARTMENTS FOR THEM TO ALSO USE IT.
UM, WE WOULD, WE'VE DISCUSSED THAT WHAT THEY'VE DONE IN THE PAST WHEN WE HAD A VAN IS WE BASICALLY CREATED LIKE A ROOM FOR IT ON OUR CALENDARS WHERE PEOPLE COULD RESERVE THE ROOM AND THEN THAT'S HOW OTHER DEPARTMENTS WOULD CHECK OUT THE VAN.
I HAVE NO, NO OTHER QUESTIONS.
YOU HONOR, TELL US IN FAVOR OF IT, YOU IN FAVOR OF IT.
AND EILEEN, YOU'RE NOT, I'M NOT PQ MAYOR.
I THINK, UH, I BELIEVE THAT, UH, THERE'S GONNA BE SUFFICIENT, UH, OVERSIGHT OF THE VAN NOT BEING USED.
SO, UH, I I THINK JAN UNDERSTANDS THAT IT'S IMPORTANT TO THE COUNCIL HERE THAT, THAT THAT GETS UTILIZED.
AND SO I'M, I'M, I'M IN FAVOR OF THIS.
YOU IN FAVOR OF IT, NANCY? I'M IN FAVOR.
1, 2, 3, 4, COUNT FOUR IN FAVOR.
I'M, I AM IN FAVOR OF IT AS WELL.
I KNOW WE CAN, WE PROBABLY, THERE'S PROBABLY USES THAT WE DON'T EVEN KNOW THAT WE WOULD HAVE FOR IT AND WE'LL, WE'LL HAVE OPPORTUNITIES.
SO I'M, I'M IN FAVOR OF KEEPING IT IN THERE.
AND, UM, I THINK THE OTHER ITEM THAT WE'VE ALSO TALKED ABOUT, JUST WE'VE KIND OF BEEN BACK AND FORTH WITH IS THE, UH, PICKLEBALL, UM, COURT SHADE STRUCTURE AND WHERE ARE WE WITH THAT AS FAR AS OPINIONS? AND I KNOW THERE WAS QUESTIONS ABOUT PARTIAL, UH, SHADE AND, UH, I DON'T KNOW, THAT'S SOUNDS LIKE IT'S, UH, KINDA A WHOLE BIG THING.
SO, MARLON, DARIN, DID YOU HAVE ANY MORE QUESTIONS ABOUT IT? I'LL LET SOMEBODY ELSE GO FIRST.
I'VE WENT FIRST IN THE LAST SEVERAL ONES.
UM, YEAH, THE, THE PROBLEM WE'RE TRYING TO SOLVE IS TWOFOLD.
UM, WHEN THE SUN IS, IS LOW, UM, MORE TIMES THAN NOT, OUR OUR, OUR COURTS AREN'T ORIENTED NORTH SOUTH LIKE YOU WOULD TYPICALLY DO IN AN IDEAL SITUATION.
SO ONE IS SAFETY, UM, NOT BEING ABLE TO SEE A BALL WHEN THE SUN IS IN YOUR EYES.
AND, AND, UH, THE OTHER, THE OTHER PROBLEM WE'RE TRYING TO SOLVE IS IF YOU DRIVE BY THESE COURTS, UM, I WOULD SAY EIGHT OUT OF 12 MONTHS, UM, FROM THE TIMEFRAME OF ABOUT, UH, 10:00 AM TO 6:30 PM YOU DON'T SEE, YOU SEE LITTLE TO NO USE.
AND THE REASON WHY IS BECAUSE IT'S, IT'S, IT'S EXTREMELY HOT AND PEOPLE DON'T WANNA PUT UP WITH IT.
AND, AND TO GIVE YOU AN IDEA OF WHAT I'M TALKING ABOUT HOT IS, YOU KNOW, THE COURT'S RADIATING HEAT.
SO, UH, THIS, WITHIN THE LAST FEW DAYS, I WENT OUT TO THE COURTS WITH A, UH, LASER TEMPERATURE GUN JUST TO SEE WHAT THE TEMPERATURE WAS ON THE COURT.
[01:55:01]
DEGREES.SO THAT'S, THAT, THAT GIVES YOU AN IDEA WHY PEOPLE AREN'T OUT THERE.
UM, AND SOME WILL SAY, WELL, I, I WANT TO HAVE THE SUN OUT THERE DURING, UH, JANUARY AND, AND FEBRUARY AND MARCH.
AND, AND I CAN TELL YOU FROM PLAYING IN, IN HIGH THIRTIES AND 40 DEGREE WEATHER, IT'S DIFFERENT IN THE WINTER BECAUSE YOU CAN, YOU CAN WEAR CLOTHES, YOU CAN, YOU CAN WEAR COLD WEATHER CLOTHES.
BUT IN THE SUMMER WE'RE, YOU KNOW, WE'RE, WE'RE PRETTY LIMITED IN THAT REGARD.
SO THOSE ARE, THOSE ARE THE THOUGHTS I WANNA SHARE.
THE OTHER THOUGHT IS I IS, SINCE WE LAST MET AS A COUNCIL, UM, PAUL, UH, PAST COUNCIL MEMBER PAUL WALDEN, UM, ADDISON RESIDENT RAJ, AKA AND MYSELF WENT OUT TO ROCKWALL, UM, TO HARRY MYERS PARK.
AND WE PLAYED AT, AT THE EXACT SHADE STRUCTURE.
I BELIEVE IT'S THE EXACT SHADE STRUCTURE THAT, THAT JAN IS RECOMMENDING.
WE HAD A GREAT TIME AND ROUGHLY WE'RE TALKING ABOUT A 20 DEGREE DIFFERENCE BETWEEN PLAYING UNDERNEATH THE SHADE STRUCTURE RATHER THAN NOT.
SO, UM, AFTER, AFTER THAT EXPERIENCE IN TALKING TO THE ROCKWALL RESIDENTS, COMPARING NOTES, UM, WITH PAUL AND, AND RAJ AND EVEN OTHERS THAT HAVE BEEN OUT THERE, RAY LOVE BEN PICKETT.
GQ, UH, YEAH, THANK YOU MAYOR.
UH, MAYOR, YOU KNOW, UH, THE PICKLEBALL COURTS THAT WE SET UP THREE YEARS AGO, I BELIEVE THREE YEARS, THREE, THREE SEASONS, WELL, SOMETHING LIKE THAT.
A A ANYWAY, THEY'VE, THEY HAVE, UM, THEY HAVE BECOME VERY POPULAR THROUGHOUT THE, UH, COMMUNITY, UH, SURPRISINGLY SO.
AND, UH, WHEN WE FIRST WERE LOOKING AT PUTTING, UH, PUTTING THE PICKLE BALL QUART THERE, UH, WE DIDN'T CONSIDER THE SHADE AT FIRST.
WE WANTED TO MAKE SURE THAT THERE WAS GONNA BE ENOUGH PARTICIPATION.
AND, UM, AND THEN OF COURSE THE ORIENTATION THERE IS NOT OPTIMAL ON THE COURTS IF, UH, CORRECT ME IF I'M WRONG, BUT, UH, I, I, I BELIEVE THAT WE, WE NEED TO, UM, CONTINUE TO DEVELOP THIS COURT.
I, UH, UNDERSTAND THAT IT'S, IT'S NOT AN OPTIMAL POSITION, BUT, UH, BY PUTTING THIS, UH, ADDITIONAL, UH, FUNDS INTO THIS POT, WE CAN, UH, LEVERAGE THAT COURT.
WE'LL BE ABLE TO MAKE IT, UH, MORE ACCESSIBLE TO THE PEOPLE WHO ARE USING IT.
UH, I'M NOT GOING TO RECOMMEND THAT YOU GO OUT THERE IN 120 DEGREES AND PLAY.
UH, AND YOUR, YOUR POINT THAT YOU MADE MAYOR EARLIER ABOUT, YOU KNOW, IF YOU'RE GONNA GO OUT THERE AND PLAY LIKE IN THE TENNIS COURTS, UH, THAT YOU'RE GONNA HAVE, YOU'RE GONNA KNOW THAT YOU'RE GONNA KNOW THAT AHEAD OF TIME, THAT YOU'RE GONNA BE OUTSIDE.
UH, THIS, THIS STRUCTURE AND THE SPORT ITSELF, UH, SEEMS TO BE, UH, DRAWING MORE OLDER PEOPLE LIKE MYSELF INTO IT.
SO, UH, I'M, I'M IN FAVOR OF THE, OF SPENDING THIS MONEY TO PUT THAT, UH, THAT STRUCTURE, SAFE STRUCTURE OVER THE TOP.
IT'S, WELL, THE FIRST PART OF MY QUESTION WAS ALREADY ANSWERED.
AND THAT, UH, THIS COVER STRUCTURE WAS A PART OF THE, THE ORIGINAL DESIGN AND IT WAS NOT, WAS NOT, IT WAS NOT CORRECT, IT WAS INCLUDED, UM, IN STAFF'S ORIGINAL REQUEST OKAY.
AND THEN, UM, WHEN IT MADE IT THROUGH THE CITY MANAGER REVIEW PROCESS, IT WAS PULLED OUT WHEN IT WAS PRESENTED TO COUNSEL.
BUT I BELIEVE IN OUR DISCUSSION WITH COUNSEL, IT WAS MENTIONED AND, AND SO THEY KNEW THAT IT WAS PULLED OUT, BUT IT WASN'T THE FORMAL DECISION PACKAGE.
BUT IT WAS PART OF THE, YOUR ORIGINAL, UH, PROPOSAL.
IT WAS PART OF OUR ORIGINAL PROPOSAL BECAUSE THE COURTS ARE FACING EAST, WEST AND NOT NORTH SOUTH.
UM, AND IF WE HAD, WE COULD HAVE CONSTRUCTED TWO COURTS THAT WERE NORTH SOUTH, BUT BY ORIENTING EAST WEST ON THE SLAB THAT WE HAD, WE GOT THREE COURTS IN, WAS THE BENEFIT OF THAT.
AND AS SOME OF MY OWN FOLLOW UP, UM, IN, IN RESEARCHING THIS, UM, I'M NOT A PICKLEBALL PLAYER, BUT I KNOW A LOT WHO ARE, UM, IN KIND OF RESEARCHING THIS.
UM, I HAVE BECOME A BIT MORE CONCERNED ON THE SAFETY FACTOR.
SO THAT IS, THAT IS WHY I'M INTERESTED IN AND AGREEABLE TO GO AHEAD AND, AND, AND LEAVE THIS IN THE BUDGET.
DARREN, I HAD ASKED SEVERAL QUESTIONS ON THIS.
I HAD QUESTIONS FROM CITIZENS HAVE BROUGHT UP GOOD QUESTIONS.
LIKE THERE WERE PEOPLE THAT, UM, THE SUN IN TEXAS IS BRUTAL SEVERAL MONTHS OUT OF THE YEAR, BUT IT'S ALSO BEAUTIFUL SEVERAL MONTHS OUT OF THE YEAR.
AND, UH, A LOT OF PEOPLE WANT TO HAVE THE OUTDOOR EXPERIENCE OF THE SUN IN BLUE SKY.
AND SO THEY HAD SUGGESTED, WELL, WHAT IF WE WERE TO COVER TWO OF THE, THE THREE COURTS AND ASKING THE QUESTIONS
[02:00:01]
THAT QUESTION AND IS, ARE THE SHADES REMOVABLE? SAY WE REMOVED THE SHADES IN OCTOBER OR SOMETHING LIKE THAT AND THEN PUT 'EM BACK UP AT SOME TIME.SO THOSE WERE QUESTIONS THAT I ASKED AND THEY WERE INCLUDED IN, IN THE, IN THE BALLOT IN THE, UM, PACKET.
WHAT I DIDN'T UNDERSTAND OR KNOW BEFORE THAT WAS, UH, A LOT OF THE REASONING FOR THE SHADE.
SO WHAT, WHAT'S SOME OF THE REASON, OTHER REASONS OR WHAT ARE, WHAT ARE THE MAIN REASONS FOR THE SHADE STRUCTURE? THE MAIN REASON FOR THE SHADE STRUCTURE IS BECAUSE OF THE SAN SUN ANGLE ORIENTATION.
THE FACT THAT THE COURTS AREN'T ORIENTED NORTH SOUTH, THAT THEY'RE ORIENTED EAST WEST.
UM, AND IT PURELY IS A SAFETY VISIBILITY.
THERE'S SOME, BEEN SOME SERIOUS ACCIDENTS OF PICKLEBALL AND TENNIS PLAYERS THAT DON'T SEE THE BALL, UM, BECAUSE THEY'RE LOOKING INTO THE SUN.
UM, ADDITIONAL BENEFITS OF PROVIDING THE SHADE STRUCTURE IS WE WILL CREATE A COOLER ENVIRONMENT, UM, THEREFORE SLIGHT SLIGHTLY SAFER, UM, IN THIS TEMPERATURE, I'M GONNA SAY SLIGHTLY SAFER 'CAUSE IT'S STILL HOT, UM, IN THE SHADE, BUT WE'LL BE PROVIDING THAT COOLER ENVIRONMENT FOR OUR RESIDENTS THAT ARE PLAYING PICKLEBALL.
I DO FEEL LIKE WE'RE GOING TO EXTEND OUR USE.
SO I THINK I PROVIDED YOU WITH SOME USES USAGE NUMBERS AND IT REALLY DOES DROP DOWN IN THE HEAT OF THE DAY.
UM, I THINK ON EITHER SIDE OF THAT, WE'RE GONNA SEE MORE PEOPLE MAKING RESERVATIONS AND PLAYING PICKLEBALL.
UM, THIS ALSO GIVES US THE ABILITY TO INTEGRATE THE LIGHT INTO THE STRUCTURE.
AND SO ONCE AGAIN, WE'RE PULLING LIGHT OUT OF PEOPLE'S EYES.
UM, AND SO WE'RE JUST, IN MY MIND, WE'RE CREATING, PROVIDING A PICKLEBALL AMENITY THAT IS THE ADDISON WAY OF HOW WE PROVIDE SERVICES TO OUR RESIDENTS.
SO I WENT DOWN THE PATH OF DIVIDING THE USAGE BY THE TOTAL COST OF $217,000 OVER 10 YEARS.
AND IT COMES OUT TO BE A LOT PER USAGE THAN I GO BACK TO.
DON'T BE SO FISCAL, THIS IS ADDISON.
SO WE DO THINGS A LITTLE DIFFERENT HERE.
WE DO THINGS A LITTLE NICER HERE.
SO THAT'S, THAT'S ONE ANGLE 'CAUSE WE'RE WHERE MY BRAIN CAME BACK, BACK AROUND TO.
AND WHAT I DIDN'T KNOW UNTIL YOU MENTIONED IT TONIGHT WAS IT WAS IN THE ORIGINAL SUGGESTION OR A RECOMMENDATION TO BE IN THERE.
I TOO WENT OVER TO HARRY MEYERS BECAUSE YOU HAD MENTIONED IT, UM, MARLIN TO GO OVER THERE.
AND IT WAS IN THE HEAT OF THE DAY THIS LAST WEEKEND AND IT WAS ABOUT 4,000 DEGREES AND THERE WERE SOME CRAZY PEOPLE OUT THERE MY AGE OR OLDER PLAYING PICKLEBALL.
AND UH, THE COURT WAS BUILT WITH ALL THE SHADE STRUCTURE WITH ASTROTURF AROUND AND IT WAS, IT WAS ALL BUILT ALL AT ONCE, NOT ADDED ON AFTERWARDS.
AND, AND UH, IT MADE A BIG DIFFERENCE, UH, ON USAGE AND THE VISIBILITY WITH THE SHADE STRUCTURE THAT SOME PEOPLE HAD MENTIONED, UH, WOULD LOWER THE VISIBILITY IN IN LESS SUN.
UM, OBVIOUSLY WHEN THE LIGHTS COME ON THAT WOULD, UH, MITIGATE THAT AS WELL.
SO, UM, I WOULD BE, I AM IN FAVOR OF IT, SO, SO WHAT HAPPENS AFTER THIS? YOU GET THE BUDGET ITEM.
DO YOU JUST GO BUILD A BIG SHADE OR WHAT'S, WHAT'S THE NEXT? WE ACTUALLY, UM, WOULD WORK WITH A VENDOR TO DEVELOP THE SHOP DRAWINGS FOR THE SHADE STRUCTURE.
UM, WE WOULD WORK WITH AN ELECTRICAL ENGINEER TO DEVELOP THE WIDENING LAYOUT FOR THE SHADE STRUCTURE AND THEN WE WOULD, UM, THE VENDOR FOR THE SHADE STRUCTURE'S ON BY BOARD.
SO WE'VE ALREADY GONE THROUGH THE COMPETITIVE BID PROCESS.
AND THEN WE WOULD, UM, DO THE ELECTRICAL INSTALL.
WE WOULD ORDER THE LIGHTS AND DO THE ELECTRICAL INSTALLATION OF THE LIGHTS EITHER IN HOUSE OR WITH AN ELECTRICAL ENGINEER OR CONTRACTOR THAT WE HAVE A CURRENT AGRE CONTRACT AGREEMENT WITH FOR THEM TO DO THE INSTALLATION OF THE LIGHTS.
I WAS KIND OF TALKING ABOUT TALKING TO THE COMMUNITY BEFORE YOU STARTED ALL THAT.
UM, I DID MENTION, UM, THAT OUR REQUEST WAS BASED ON COMMUNITY FEEDBACK AND YOU DID POINT OUT THAT MAYBE NOT EVERYBODY AGREES WITH THAT.
AND SO I THINK AN IMPORTANT COMPONENT OF THIS PROCESS WOULD BE TO COMMUNICATE WITH THE COMMUNITY.
UM, LET THEM KNOW THAT WE HAVE FUNDING WHAT OUR PLANS ARE AND ALLOW THEM FOR AN OPPORTUNITY TO PROVIDE THEIR FEEDBACK BEFORE WE BEGIN MOVING FORWARD.
AND UM, IF FOR SOME REASON WE DID HAVE A LOT OF OPPOSITION TO THE SHADE STRUCTURE AT THAT POINT, WE WOULD DO A PAUSE AND DO A CHECK-IN WITH COUNCIL BEFORE WE MOVED FORWARD ON THE REMOVABLE SHADES.
JUST SEASONALLY CHANGE, NOT JUST CHANGING FOR A MONTH AT A TIME.
UM, I WOULD LIKE TO SEE THAT TO BE AN OPTION OR AT LEAST EXPLORED WITH, WITH OTHER, UH, OUR COMPARATOR CITIES AS WELL.
OTHERWISE, UH, I WOULD, I WOULD BE IN FAVOR OF MOVING FORWARD WITH THAT INVESTMENT.
THE ONE CONCERN I WOULD HAVE, AND WE DEFINITELY CAN HAVE CONVERSATIONS WITH, UM, THE SHADE STRUCTURE MANUFACTURERS, UM, BUT I'VE HAD A LOT OF EXPERIENCE DESIGNING AND INSTALLING SHADE STRUCTURES OUT OF THIS MATERIAL.
AND THE WARRANTY IS VERY SPECIFIC BECAUSE THE SHADE STRUCTURE FABRIC, UM, WILL ABBRA
[02:05:01]
VERY EASILY IF YOU TAKE IT OFF AND IT TOUCHES CONCRETE OR TOUCHES AN SMOO FINISH.AND SO IF THE SHADE STRUCTURE WERE TO COME OFF, UM, THE WARRANTIES THAT I HAVE READ, UM, THAT WOULD VOID OUR WARRANTY NOW, UM, HEARING YOUR FEEDBACK, I'M DEFINITELY WILLING TO HAVE THOSE CONVERSATIONS AND TALK TO OTHER MANUFACTURERS AND SEE IF THERE'S ANOTHER MATERIAL.
UM, SO WE CAN DO THAT DEEP DIVE LOOKING INTO THAT AND SEEING IF THERE IS A, A, A VALID OPTION FOR THAT OPTION FOR THAT.
AND I WASN'T, I THINK YOU MIGHT'VE ANSWERED AS IF I WAS THINKING LIKE A JERRY WORLD REMOVABLE AUTOMATIC THING.
I WAS JUST TALKING ABOUT TAKING IT DOWN OR, OR HAVING THE, A SERVICE TAKE IT DOWN, A QUALIFIED SERVICE.
SO WAS THAT A YES OR NO TO THE QUESTION? UH, THAT'S A YES.
I'M IN FAVOR OF THE INVESTMENT FOR THE SHADE STRUCTURE.
MAYOR, CAN I ADD ONE, ONE THING THAT MAY BE OF HELP IF YOU TURN YOUR MIC ON, YOU CAN, SORRY.
UH, CAN I ADD ONE THING THAT MAY BE OF HELP? AND I DIDN'T THINK ABOUT IT TILL NOW, OTHERWISE I WOULD'VE BROUGHT IT UP EARLIER.
BUT, UM, UM, SOME OF US MAY NOT KNOW THAT BEFORE WE GOT THE PICKLEBALL COURTS, WE, WE GOT THE TENNIS COURT STRIPED FOR PICKLEBALL ON, ON BOTH SIDES OF THE TENNIS COURT NET.
AND SO RIGHT NOW, IF YOU GO TO THE TENNIS COURT, UM, YOU CAN PLAY, AS LONG AS THE COURT'S NOT RESERVED FOR TENNIS, YOU CAN RESERVE IT FOR PLAYING PICKLEBALL.
SO THERE'S, THERE'S A LITTLE LOCKER OUT THERE WITH TEMPORARY NETS, AND YOU CAN, YOU CAN SET UP THE PICKLEBALL COURT ON EITHER SIDE AND, AND, UM, AND ASSUMING WE GET THIS SHADE STRUCTURE IN PLACE, UH, AND YOU STILL WANT TO PLAY, UM, IN THE SUNLIGHT, YOU CAN KNOCK YOURSELF OUT ON THE, DO THAT ON THE TENNIS COURT, SO THAT THAT IS STILL GONNA REMAIN UNCHANGED.
SO, UM, I DIDN'T KNOW IF OTHER, IF YOU ALL HAD KNOWN THAT.
AND, UH, AND I THINK YOU ALL KNOW THAT INITIALLY I WASN'T REALLY A BIG SUPPORTER OF THIS, OF THIS ITEM, BUT, UH, BUT I'VE, I'VE GROWN TO, UH, ACCEPT IT AND, UH, NO, ACTUALLY I DO, I DO APPRECIATE THE SAFETY FACTOR OF IT, AND IT LIKELY WILL EXTEND THE, UH, THE LIFETIME OF THE SURFACE ITSELF, NOT BEING SUBJECT TO THE SUN BEATING DOWN ON IT THROUGHOUT THE YEAR.
UM, SO I AM, I AM IN FAVOR OF THAT.
UM, I DID HAVE SOMEBODY TELL ME THE OTHER DAY THAT THIS, UH, PICKLEBALL THING IS JUST A FAD, BUT THEY ALSO SAID THAT ABOUT THE INTERNET, SO I'M NOT TOO CONFIDENT IN THAT.
SO I THINK WE HAVE A GOOD DIRECTION ON THAT.
MAYOR, I HAVE 1, 1, 1 LAST COMMENT.
THANK YOU, MARLON, FOR POINTING THAT OUT ABOUT THE, UH, NONS SHADED SIDE OF AND NON SHADED PLAY.
THAT DOES MAKE A BIG DIFFERENCE.
SO THERE'S A, A COUPLE OF, UH, PROJECTS LISTED IN THE SELF-FUNDED SPECIAL PRO OR STREET, SELF-FUNDED STREET SELF, SELF-FUNDED PROJECTS FUND.
UM, SO IF THERE'S NO COMMENTS OR QUESTIONS ABOUT THOSE, THOSE ARE INCLUDED IN THE, INCLUDED IN THE PROPOSED BUDGET.
STEVEN, STEVEN, I DO HAVE A QUESTION.
CAN YOU TELL US ABOUT, UH, ON SLIDE 13, ADDISON ATHLETIC CLUB, A A C BUILDING IMPROVEMENTS.
CAN YOU TELL US WHAT THAT ALL ENCOMPASSES? I BET JANA CAN, ARE YOU COUNTING YOUR STEPS? JANA? I'D LIKE TO SEE HOW MANY YOU HAVE TONIGHT.
UH, SO MARY COUNCIL, THE QUESTION WAS, WHAT DOES THE ADDISON ATHLETIC CLUB BUILDING IMPROVEMENTS INCLUDE? UM, IT'S, UM, KIND OF A LAUNDRY LIST OF CATCHALL THINGS THAT WEREN'T INCLUDED IN THE RENOVATION PROJECT FOR VARIOUS REASONS.
SOME OF THEM, UM, WA WAS BECAUSE OF THE SIGNIFICANT AMOUNT OF MARKUP WE WOULD'VE HAD FROM THE CON THE BUILDING CONTRACTOR TO DO THEM.
SOME OF THEM WAS, THEY, THEY DIDN'T HAVE A 20 YEAR LIFE EXPECTANCY, AND SO WE COULDN'T HAVE USED BOND FUNDS FOR THOSE ITEMS. BUT IN GENERAL, IT IS, UM, REPLACING THE HARDWARE ON THE DOORS THAT IS AGED, AND IT'S THE BRASS HARDWARE.
AND WHAT WE'RE USING NOW IS STAINLESS STEEL.
THAT INCLUDES THE HINGES, THE HANDLES, THE KICK PLATES.
UM, THERE'S ALSO SOME SIGNAGE THAT WAS SMALLER SIGNAGE THAT WASN'T INCLUDED IN THE OVERALL BUILDING PACKAGE.
AND SO WE WOULD COME IN AND MAKE THAT CONSISTENT WITH OUR SIGN STANDARDS.
UM, THERE WAS SOME PAINTING AROUND THE ENTRY DOORS THAT NEEDED TO BE DONE AND SOME WORK THERE.
AND THEN WE WERE ALSO LOOKING AT COMING INTO THE LIFEGUARD ROOM, WHICH ALSO SERVES AS A BREAK ROOM FOR STAFF AND REPLACING THE CARPET IN THAT AREA.
PAINTING, UM, THERE'S A LOT OF STORAGE SHELVES OF PULL EQUIPMENT IN THERE.
AND SO WE WOULD PURCHASE CABINETS TO, UM, KIND OF PUT, TIDY UP THAT AND PUT THAT EQUIPMENT IN A LOCKED AREA WHERE IT WAS A LITTLE MORE SECURE.
AND THEN WE WOULD ALSO PROVIDE SOME BRAKE SPACE FOR OUR STAFF THAT UTILIZES THAT ROOM, UM, TO TAKE THEIR BREAKS DURING THE DAY.
[02:10:02]
UH, UH, DOOR HARDWARE SIGNAGE, BREAK ROOM.I'M SORRY, WHAT WAS THE SHELVES? YEAH, FLOORING.
ANYTHING ELSE? CHIQUI? NO, I, I JUST, NO, SIR.
AND THEN OUR ENTERPRISE FUNDS, THERE'S, THERE'S THE, UH, LIST OF PROJECTS THERE FOR, UH, AIRPORT FUND, STORMWATER FUND, UM, AND THE UTILITY FUND.
ANY QUESTIONS OR COMMENTS ABOUT THOSE ITEMS? THIS IS PAGE.
AND THEN, UH, HERE'S A, AGAIN, A LIST OF THE GENERAL FUND GRANT EXPENDITURES.
UM, ALL OF THE, UH, GRANTEES, UH, WHAT THEY REQUESTED FOR FISCAL YEAR 24 24, WHAT'S IN THE PROPOSED BUDGET IS THE SAME AS WHAT WAS APPROVED IN, UH, THE FISCAL YEAR 2023 BUDGET.
AND THERE'S A NOTE THAT, UM, METROCREST SERVICES DID AMEND THEIR REQUEST, UH, AFTER THE APPLICATION PERIOD.
UM, ANY QUESTIONS, COMMENTS ABOUT, UM, THESE ENTITIES? STEVEN, JUST TO BE CLEAR, IS THE, THE, THE REVISED NUMBER FOR METRO SERVICES IS IN THE BUDGET? THAT IS NOT.
SO WE NEED TO DISCUSS THAT AND I'LL, AND I'LL GO FIRST.
I'M IN FAVOR OF, OF GRANTING THEIR REVISED REQUEST.
GQ, MARLON MAYOR, I'M SUPPORTIVE OF, OF WHAT THE CITY MANAGER RECOMMENDED WITH 82,650.
DARREN, DID WE GET, UH, SOME SORT OF DEFINITION OF, UH, UH, NON-PROFIT, UH, FUNDING AGREEMENT? SURE.
WE, WE HAVE OUR REGULAR NON-PROFIT PROFIT FUNDING AGREEMENTS WITHIN THE AGREEMENT.
SO ONE OF THE CONVERSATIONS I'LL HAVE WITH, WITH TRACY ON THIS ONE IS TO ENSURE THAT THEY'RE UP.
IT HASN'T BEEN UPDATED, YOU CAN TELL FOR A LITTLE BIT.
SO WE'LL MAKE SURE IT'S UPDATED TO MATCH THE APPLICATION AND, AND ALL THE SERVICES THEY'RE PROVIDING.
UH, WHERE DOES THE EXTRA FUNDING COME FROM? UH, WELL, AS WE DISCUSSED EARLIER, UH, WITH THE 1% ADDITION, $270,000, UM, THE LANDSCAPE ARCHITECT POSITION, THERE'S REALLY NOT A LOT OF FUNDING THERE.
LEFT, THERE'S ABOUT $7,000 LEFT.
UM, I CAN COME UP WITH THE FUNDING FOR THIS.
SO, UM, I THINK THAT WE CAN PROBABLY SQUEEZE SOME, UH, SQUEEZE A LITTLE BIT, MAYBE MORE OUT OF INTEREST, REVENUE OR SOMETHING LIKE THAT.
DAVID, I, ONCE WE TAKE OUT THE ONE-TIME FUNDING, WE'LL SEE WHERE WE STAND.
UM, THERE, THERE, EVEN IF YOU, IF YOU LOOK AT THE LIST OF DECISION PACKAGES, ONE THAT COMES TO MIND IS THE THEATER STUDY.
WE'RE CURRENTLY PAYING THAT FROM THE GENERAL FUND.
THAT'S SOMETHING WE COULD PAY FROM THE HOTEL FUND OR ANOTHER SOURCE.
SO I THINK THAT THERE ARE SOME OPTIONS TO STILL FUND EVERYTHING THAT'S BEEN DISCUSSED TODAY, UM, IN VARIOUS WAYS.
I, I AM DEFINITELY IN SUPPORT OF METROCREST SERVICES AND THE EXTRA FUNDING.
I JUST WOULD LIKE TO SEE A LITTLE MORE DETAIL AROUND IT AND MAKE SURE THAT WE, WE HAVE FUNDING FOR IT.
I, EILEEN, YOU SAID? YES, ABSOLUTELY.
UM, STAYING WITH THIS SAME SLIDE, I'D LIKE TO, UH, UH, MAKE A PLEA TO MY COUNCIL MEMBERS HERE TO CONSIDER INCREASING THE WOVEN HEALTH CLINIC, UH, PARTICIPATION HERE.
UH, THEY DID ASK FOR EIGHT, WE'RE PROVIDING FIVE.
I'D LIKE TO GET HALFWAY THERE, UH, WITH A $1,500, IF WE COULD SQUEEZE THAT, UH, A LITTLE BIT MORE.
UH, I WOULD LIKE, UH, TO CON Y'ALL TO CONSIDER THAT INCREASE.
AND I THINK IT ADDS, UM, A REALLY IMPORTANT RESOURCE FOR OUR RESIDENTS.
SO I WOULD BE IN FAVOR OF THAT ADDITIONAL $1,500.
IT'S, IT IS DEFINITELY WORTHWHILE.
MARLON, I'M, I'M GOOD AT THE $5,000 LEVEL.
YOU'RE GOOD WITH WHAT? WITH, WITH WHAT'S BEING PROPOSED RIGHT HERE.
SO YOU, YES OR NO, YOU 1500 ADDITIONAL OR NO, FIVE TH $5,000 MAYOR IS WHAT I'M SUGGESTING.
I'M IN FAVOR OF, UH, INCREASING IT, UH, MEETING IN, IN HALF 6,500.
THE FIF ADDITIONAL 1500? YEAH.
SO WE HAVE FIVE IN FAVOR OF ADDITIONAL, OR 1, 2, 3, 4, 5, YES.
ANYTHING ELSE ON THAT? THANK YOU, STEVEN.
AND THEN, UM, JUST A REMINDER, AT THE LAST COUNCIL MEETING, WE DID HAVE A, A BOND SALE.
UM, SO SAVINGS FROM THAT, UH, WAS ABOUT $40,000 FROM WHAT WE BUDGETED.
UM, WE'VE UPDATED THE DEBT SERVICE FUND.
UM, AS WE MENTIONED, UH, THIS $40,000, UH, THAT WE HAVE TALKED ABOUT HAS BEEN APPLIED TO THE ITEMS BASICALLY
[02:15:01]
IN THE GENERAL FUND THAT WE'VE TALKED ABOUT THIS EVENING.UH, THE 1% COMPENSATION, UH, THE LANDSCAPE ARCHITECT POSITION.
UH, SO THERE YOU CAN SEE THE DEBT SERVICE FUND.
MAYOR, IF I MAY, THERE WAS ONE MORE ITEM, AND I'M NOT SURE WHERE IT'S INCLUDED HERE, AND IT MAY NOT.
SO MY QUESTION IS, UH, UH, DO WE HAVE THE PA SYSTEM THAT WAS BEING CONSIDERED, UH, IN THIS BUDGET? AND IF IT IS WHERE, WHERE, WHERE WE FUNDED? THAT'S NOT SPECIFICALLY IN THE PRESENTATION, BUT IT IS IN THE BUDGET.
IT'S FROM THE IT REPLACEMENT FUND.
SO IF THAT'S SOMETHING YOU WOULD LIKE TO, IT'S CURRENTLY IN THE IT REPLACEMENT FUND BUDGET.
UM, IT'S NOT IN THE PRESENTATION, BUT IF YOU'D LIKE TO REMOVE THAT ITEM, THEN WELL, I'D LIKE TO HEAR RE REMIND US AGAIN ABOUT THE COST ON THAT ASSOCIATED COST AND PERHAPS COULD HAVE, THAT WAS A HUNDRED THOUSAND DOLLARS, EXCUSE ME, 100,000.
AND IF WE COULD GET JANA AGAIN TO TELL US ABOUT THAT, BECAUSE, UM, UH, I THINK WE NEED TO HEAR CHALLENGES THAT MAY, WE TECHNICALLY MAY HAVE WITH THIS.
WHEN WE DID THE RENOVATION ON THE ATHLETIC CLUB, ONE OF THE COMPONENTS OF THE RENOVATION WAS TO REMOVE THE DESK IN THE FITNESS WING, UM, TO CREATE MORE WORKOUT SPACE.
AND IN DOING SO, ALL OF THE WIRING AND THE COMPONENTS FOR THE SOUND AV SYSTEM, UM, WENT THROUGH THAT DESK AT THE TIME, WE MADE THE DECISION BECAUSE THAT, UM, EQUIPMENT WAS NOT SALVAGEABLE.
UM, AND WE WERE HEARING FROM A LOT OF RESIDENTS THAT WERE COMING IN WITH THEIR DEVICES, UM, THAT THEY DID NOT LIKE FOR US TO BE PLAYING MUSIC.
UM, AND SO WE MADE THE DECISION, SINCE EVERYBODY WAS TRAVELING WITH WHATEVER THEY WANTED TO LISTEN TO, THAT WE DIDN'T NEED TO PROVIDE THE SOUND SYSTEM.
UM, SINCE THEN, WE HAVE RECEIVED FEEDBACK, UM, FROM RESIDENTS OR MEMBERS OF THE ATHLETIC CLUB THAT THEY WOULD LIKE FOR US TO BRING THE SOUND SYSTEM BACK.
UM, SO THERE'S SOME INPUT AND COMMUNICATION THAT WE'RE GONNA NEED TO DO WITH OUR MEMBERS TO MAKE SURE THAT, UM, EVERYBODY IS PROVIDING SOME GOOD FEEDBACK ON THAT.
SO WE CAN DO IT, UM, IN A RESPECTFUL WAY TO KIND OF BALANCE THE NEEDS AND DESIRES.
BUT ONE OF THE BENEFITS OF, UM, IMPRO INSTALLING THE SOUND SYSTEM THAT WE'RE RECOMMENDING IS IT WOULD BE AN AV SYSTEM THROUGHOUT THE BUILDING.
AND SO WE WOULD HAVE THE ABILITY, UM, TO LET THE FITNESS WING KNOW THAT WE ARE ABOUT TO CLOSE, OR IF THERE WAS A STORM WARNING IN THE AREA AND WE NEEDED TO CLOSE DOWN THE INDOOR POOL, UM, WE COULD MAKE THAT ANNOUNCEMENT.
AND SO IT WOULD ALLOW US A LOT OF OPPORTUNITY TO KIND OF MANAGE THE FACILITY BETTER.
MAYOR, I'M, UH, ON THIS ITEM, I'M NOT PARTICULARLY AGAINST THE HAVING A PA SYSTEM, AND I, I, I'M NOT SURE IF IT'S GOING TO, UH, INCREASE THE, UH, SAFETY LEVEL THERE.
WE HAVE OTHER ALARMS, UH, THROUGHOUT THE BUILDING, I BELIEVE THE FIRE ALARM.
AND OF COURSE, UH, THE, THE LOCAL, THE, UH, UM, BUILDING IS ALWAYS MANNED.
I, I, I THINK THAT THE COST IS A LITTLE HIGH HERE.
IT SEEMS THAT, UH, USERS ARE, PEOPLE THAT ARE COMMENTING ON THIS ARE A LITTLE FICKLE.
UH, A COUPLE YEARS AGO, AS JANICE SAID, THERE WAS A CONCERN THAT, UH, THAT WAS COMPETING WITH THEIR PERSONAL DEVICES.
AND NOW THERE'S, UH, I DUNNO IF THERE'S A CONSENSUS YET, BUT, UH, UH, NOW THERE'S, NOW THAT NOW IT'S BEING ASKED FOR AGAIN.
SO WHAT I PROPOSE IS THAT WE TAKE A PAUSE ON THIS BECAUSE THIS IS A HARDWIRED SYSTEM IN A, IN AN EXISTING BUILDING.
UH, I UNDERSTAND THAT GOING TO A, A WIRELESS SYSTEM MAY NOT BE CUTTING EDGE RIGHT NOW ENOUGH TO, UH, TO PROVIDE SOMETHING RELIABLE.
SO I'D LIKE COUNSEL TO CONSIDER POSTPONING THIS, TAKING THIS FROM THIS, FROM OUT OF THIS PARTICULAR, UH, BUDGET.
LET US TAKE A LOOK AT IT WHEN IT'S GONNA BE MORE COST EFFECTIVE.
AND WE'VE BEEN GOING WITHOUT THIS FOR A YEAR, YEAR AND A HALF.
SO I, I, I THINK WE'LL BE ABLE TO, TO MANAGE, UH, GETTING ANY INFORMATION OUT THROUGHOUT THIS SMALL BUILDING.
SO YOU'RE, YOU'RE SUGGESTING TO REMOVE THE FUNDING FOR THAT ITEM FOR NOW? YES, I AM MAYOR.
OTHER COMMENTS ON THAT, EILEEN? I WOULD AGREE WITH THAT.
UM, I THINK THAT BY PUTTING IT OFF FOR A LITTLE WHILE, WE MAY FIND SOMETHING THAT, THAT DOES WORK THAT'S WIRELESS, THAT'S GONNA BE EASIER TO IMPLEMENT AND ACCOMPLISH THE PURPOSE WITHOUT A MAJOR EXPENDITURE RIGHT NOW.
UM, SO JANNA, WHAT ARE THE TOP THREE REASONS FOR SPENDING THIS, UH, AMOUNT MM-HMM.
UM, OUR TOP REASON IS IT WAS ACTUALLY AN IDENTIFIED PROJECT IN THE ADDISON ATHLETIC CLUB MASTER PLAN, WHICH WE'VE COMPLETED ALMOST ALL OF THE COMPONENTS IN THAT MASTER PLAN EXCEPT FOR UPDATING THE
[02:20:01]
A B SYSTEM.UM, THE SECOND WOULD BE TO COMMUNICATE TO OUR MEMBERS, UM, WHEN THE BUILDING'S CLOSING.
WE'VE, WE HAVE KIND OF A MANAGEMENT ISSUE IN THE EVENING WHEN WE'RE SHUTTING DOWN BECAUSE WE DON'T HAVE STAFF UP IN THE FITNESS WING.
UM, AND PEOPLE LOSE TRACK OF TIME WHEN THEY'RE WORKING OUT.
THAT WOULD ALLOW US TO BE A LITTLE MORE EFFICIENT IN HOW WE'RE COMMUNICATING THAT.
UM, AND THEN WHEN WE HAD KIND OF OPERATIONAL SITUATIONS WHERE WE NEEDED TO ALERT OUR MEMBERS AT ONE TIME, THAT THERE'S AN ISSUE SUCH AS LIGHTNING AND STORM IN THE AREA, THAT WE'D BE ABLE TO EFFECTIVELY DO THAT.
SO THE FIRST ONE'S MOSTLY FOR THE MUSIC TO BE PLAYED THROUGHOUT THE BUILDING? CORRECT.
AND HOW MUCH DILIGENCE DID YOU DO RUNNING DOWN THE WIRELESS OPTIONS OR LESS, LESS EXPENSIVE OPTIONS? SO WE DID LOOK INTO WIRELESS OPTIONS AND, UM, WE WEREN'T GETTING GOOD INPUT FROM FACILITIES THAT HAD WIRELESS OPTIONS, THAT THEY FELT GOOD ABOUT THE DECISIONS THAT THEY MADE.
AND FOR THAT REASON, WE WENT WITH A WIRE OPTION.
I WOULD BE IN FAVOR OF POSTPONING IT FOR AT LEAST EASIER POSTPONING TO LOOK AT IT.
I WAS HAVING TROUBLE HEARING DARREN.
WAS PART OF YOUR QUESTION ABOUT SAFETY OR NOT? IT WAS, UH, ASKING ABOUT THE TOP THREE REASONS FOR, UH, MAKING THIS INVESTMENT.
JANA, ARE YOU, ARE YOU CONCERNED WITH SAFETY TO ANY HIGH DEGREE OR? WE ARE CURRENTLY MANAGING THAT, UM, WITH THE STAFF THAT WE HAVE, WE'RE JUST NOT DOING IT AS EFFICIENTLY AS WE COULD.
SO, UM, IF WE HAVE TO GET PEOPLE OUT OF THE INDOOR POOL BECAUSE THERE'S LIGHTNING IN THE AREA, UM, WE HAVE TO MAKE SURE THAT WE HAVE ANOTHER PERSON AT THE FRONT DESK AND WE SEND SOMEBODY TO GO AND COMMUNICATE THAT.
UM, IF THERE'S A TORNADO WARNING, WE KIND OF HAVE TO MAKE OUR WAY THROUGH ALL THE ROOMS IN THE BUILDING AND MAKE SURE THAT WE'RE CATCHING EVERYBODY AND WE'RE COMMUNICATING WITH THEM.
UM, SO THIS WOULD PROVIDE THAT COMMUNICATION TO EVERYBODY INSTANTLY.
AND SO IT WOULD BE FASTER, BUT WE ARE ABLE TO ACCOMPLISH THE SAFETY WARNINGS IN, IN THE MANNER THAT WE'VE BEEN DOING IT CURRENTLY.
I WOULD BE COMFORTABLE IN, UH, POSTPONING IF WE'D LOOK AT IT AGAIN LATER.
JANA, YOU DID SAY A HUNDRED THOUSAND DOLLARS WAS THE COST.
UM, WITH THAT IN MIND, I'M, I'M GOOD WITH POSTPONING THIS AND TAKING IT OUT OF THE CURRENT.
UH, IT'S, IF THAT HELPS, THAT HELPS YOU WITH IT, UH, THAT PLANNING.
AND AGAIN, THIS IS A LOOK AT THE DEBT SERVICE FUND.
WE REDUCED THE, UH, PROPERTY TAX REVENUE BY 40,000 AND ALSO REDUCED OUR, UH, EXPENDITURES THERE BY 40,000.
UH, THE HOTEL FUND, THE ONLY, UH, NOTE HERE IS THAT AGAIN, WE MADE A CORRECTION OF $60,000 REDUCTION IN EXPENDITURES FROM THE PROPOSED BUDGET.
UM, AGAIN, THIS IS A LIST OF THE HOTEL NONPROFIT GRANTS.
THIS IS JUST FOR INFORMATIONAL PURPOSES.
THOSE ARE, UH, THE F Y 24 PROPOSED IS WHAT'S, UH, CURRENTLY IN THE FISCAL YEAR 23 BUDGET.
I AM CONCERNED ABOUT THE BALANCE ON THIS FUND CONTINUING TO GO DOWN.
SO I WOULD LIKE TO LOOK AT, UM, CHANGING THE ALLOCATION FOR, UH, WATER TOWER THEME AND REMOVING THE MATCHING FUNDS AMOUNT AND LEAVING THE, UM, 226,589 AMOUNT IN PLACE.
OTHER COMMENTS ON THAT? DARREN, YOU WANNA THINK ABOUT IT? QQ, I'D LIKE TO HEAR FROM THE, UM, CITY MANAGER ABOUT, UH, THE STUDY THAT WE'RE PROPOSING A LITTLE BIT.
I'M INTERESTED TO SEE HOW THIS MESHES WHAT THE, WHAT, WHAT'S BEING PROPOSED HERE.
UH, SO THE THEATER STUDY REALLY IS A COMPREHENSIVE LOOK AT THE ADDISON, THE ADDISON THEATER.
UM, IT'S LOOKING AT ALL OPERATIONS FOR THE THEATER.
WHAT IS IT? WHAT ARE OUR GOALS? SO KIND OF STEPPING BACK HIGH LEVEL, WHAT ARE OUR GOALS WITH THE THEATER? WHAT ARE THE OBJECTIVES WE'RE TRYING TO ACCOMPLISH? AND THEN WHAT ARE THE WAYS TO GET THERE? THERE'S A NUMBER OF DIFFERENT WAYS.
HOW ARE WE UTILIZING OUR, OUR WEEKENDS THAT WE HAVE? UH, WHAT IS OUR TOTAL USAGE OF THE FACILITY AS IT STANDS RIGHT NOW? UM, SO ALL OF THAT COMPREHENSIVELY, UM, WOULD BE, WOULD BE LOOKED AT.
AND THAT IS, YOU LOOK AT YOUR COMPARATOR, UH, MUNICIPAL THEATERS THROUGHOUT THE REGION, THROUGHOUT THE AREA, THROUGHOUT THE COUNTRY TO SAY, WHAT ARE THE BEST WAYS TO DO THINGS? UM, BUT THEN IT REALLY COMES BACK TO WHAT ARE, WHAT ARE OUR OBJECTIVES AND GOALS WITH THIS
[02:25:01]
ASSET THAT WE HAVE? UM, AND, AND I THINK AS PART OF THAT, YOU COME UP WITH WHAT IS THE SUBSIDY LEVEL THAT WE'RE COMFORTABLE WITH.I DON'T THINK ANYONE SHOULD BE UNDER ILLUSIONS THAT A THEATER IS GONNA BE PROFITABLE, A MUNICIPAL THEATER.
I DON'T THINK ANYONE, UH, EXPECTS THAT.
BUT YOU HAVE TO COME UP WITH A SUBSIDY LEVEL OR INVESTMENT LEVEL, WHATEVER TERMINOLOGY WE END UP USING THAT WE'RE COMFORTABLE WITH.
I THINK IT'S GIVING THAT OPPORTUNITY TO STEP BACK AND HAVE THE, THAT OBJECTIVE, UM, LOOK AT THE THEATER AND KIND OF WHERE DO, WHERE DO WE WANT IT TO GO OVER THE NEXT, OVER THE NEXT FIVE OR 10 YEARS OR, OR LONGER.
HOW, HOW COMFORTABLE ARE YOU WITH THE, UH, WITH THE AMOUNT OF, OF FUNDS THAT WE'RE ALLOCATING FOR THIS PARTICULAR STUDY? IS IT, ARE YOU, ARE YOU COMFORTABLE WITH THAT NUMBER? IS THAT NEED TO BE REVIEWED? I, I AM.
UH, AS, AS WE'VE GONE ALONG AND AS WE'VE HAD MORE DISCUSSIONS, I AM CAUTIOUS THAT 60,000 MIGHT NOT BE ENOUGH, ESPECIALLY AS WE THINK ABOUT THE COMPREHENSIVE LOOK WE WANT TO HAVE AT IT.
UM, I THINK CERTAINLY AS WE GET QUOTES AND WE SEE WHAT IT ACTUALLY LOOKS LIKE AS WE MOVE FORWARD, OUR INTENT IS TO PUT AN R F P OUT AND, AND TRY TO FIND THE BEST, UM, GROUP TO, TO PROVIDE THE SERVICE.
'CAUSE IT IS COMPREHENSIVE AND IT'S SOMETHING THAT TAKES, UH, SOMEONE WITH EXPERTISE.
SO I, I AM, I DON'T KNOW IF 60,000 WILL BE ENOUGH, TO BE HONEST, FOR WHAT WE'RE LOOKING FOR.
CAN YOU SAY THAT ONCE, DAVID? YES.
CAN THAT BE, UM, PAID FOR OUT OF THIS HOTEL FUND? YES.
THAT'S THE, WE WE PAY FOR THE, FOR THE THEATER OUT OF THE HOTEL FUND.
IT'S CERTAINLY APPROPRIATE FOR A STUDY RELATED TO THE THEATER.
AND SO, I I WAS JUST SAYING, OH, THE GQ ASKED IS 60,000 ENOUGH? I THINK IT'S, IT'S VERY LIKELY THAT IT WILL END UP NEEDING MORE THAN 60,000 FOR THE STUDY WE'RE LOOKING AT.
SO, UH, JUST CAN WE, DID YOU, DID YOU GIVE US NO, THAT, THAT, THAT'S FINE.
MAYOR, I MAY HAVE ANOTHER QUESTION.
I MAY HAVE ANOTHER QUESTION AFTER I HEAR YOU HAVE ANOTHER QUESTION.
NANCY, I DON'T HAVE, CAN YOU TELL US WHERE YOU ARE WITH NANCY? WITH EILEEN'S? PARDON? WILL EILEEN'S PROPOSAL? UH, DO WE HAVE MORE DISCUSSION? DARREN'S SAYING YES, I WOULD LIKE TO HEAR ANY OTHER THOUGHTS? GO AHEAD.
MAYOR, CAN YOU REMIND US OF WHAT WE FUNDED LAST YEAR? UH, WHAT'S IN THE PROPOSED BUDGET IS THE SAME AS WHAT WAS FUNDED LAST YEAR.
SO THERE'S, UH, 226,589 AS THE PRIMARY GRANT.
THERE WAS MATCHING FUNDS OF 150,000.
AND THEN AS YOU SEE THE NOTE BELOW, THERE'S ALSO IN KIND FUNDING, UH, 16,400 FOR OFFICE RENT, AND THEN A LITTLE OVER $32,000 PER PRODUCTION RENT.
SO LAST YEAR WE DID FUND 150 IN MATCHING FUNDS.
BUT THERE IS ALSO ADDITIONAL FUNDING THAT GOES TOWARD THAT PURPOSE, AS IN STAFF TIME AND, AND OTHER THINGS.
SO THIS IS, IT'S REALLY BROADER THAN THAT.
IS THAT NOT TRUE? THAT, THAT'S ACCURATE? I AM TORN, UH, BEFORE WE HAVE THE, UH, THE STUDY ON WHAT THE FUTURE OF THE THEATER LOOKS LIKE AND HOW TO MAKE, MAXIMIZE THAT INVESTMENT, UH, INVESTMENT, I WOULD CALL IT INVESTMENT.
AND, UH, HOWEVER, I WOULD BE IN FAVOR OF CONTINUING THE ONE 50 FOR THIS YEAR AND SERIOUSLY CONSIDERING IT NEXT YEAR AFTER WE HAVE THE STUDY BACK.
NANCY, MARLON, DO YOU, WERE YOU READY? UH, YES, SIR.
I'VE GOT A REAL QUICK QUESTION FOR STEVEN ON WHAT WE DID LAST YEAR.
DID, DID WE DO THIS IN CLIENT IN KIND FUNDING FOR THE FREE RENT? YES, AND WE DID.
A TOTAL OF $425,000, INCLUDING THE IN-KIND FUNDING IS THE EXACT SAME.
THAT WAS, UH, IN THE FISCAL YEAR 2023 BUDGET.
UM, WHERE I'M AT WITH IT IS, UM, UM, IT'S A, IT'S A LOT OF MONEY.
AND THE QUESTION IS, IS TO WHAT LEVEL DO WE WANT TO SUBSIDIZE THIS? SO, UM, I WOULD LIKE TO GET A BETTER FEEL FOR THAT.
'CAUSE I'M JUST NOT COMFORTABLE RIGHT THIS SECOND, TO BE HONEST WITH YOU.
UM, BUT, BUT I WOULD LIKE TO WAIT AND SEE.
I WOULD LIKE TO GET THIS STUDY DONE, AND I HOPE IT DOESN'T TAKE TOO LONG.
SO I'M, I'M GONNA PROVE WHAT'S, WHAT'S ON THE SCREEN RIGHT THERE, WHAT WE DID LAST YEAR, AS, AS IT IS HERE WITH THE ONE WITH THE ONE 50, CORRECT.
AS IT IS ON THE SCREEN, WHICH IS THE SAME AS WHAT WE DID LAST YEAR.
UM, I THINK MY FEELINGS RIGHT NOW ARE KNOWING THAT THE STUDY
[02:30:01]
IS COMING, AND, UM, IF, UM, UH, MANAGER FEELS LIKE THAT'S GONNA BE A VERY COMPREHENSIVE STUDY AND KIND OF BEING NEW TO THE PROGRAM AND, UH, NOT KNOWING THAT MUCH, THE BACKGROUND AND THE WORKINGS OF THE, UH, WATER TOWER THEATER.I THINK AT THIS TIME FOR, FOR THIS BUDGET, I WILL, UM, GO AHEAD WITH THE APPROVAL FOR THE ADDITIONAL ONE 50.
AS FAR AS THE REDUCTION, UH, I'M LOOKING FORWARD TO GETTING THE, HAVING THIS, UH, STUDY DONE.
THE STUDY'S GONNA HELP TELL US HOW WE CAN LEVERAGE, HOW WE CAN LEVERAGE THAT, THIS, THAT ASSET AND, UH, PERHAPS MONETIZE, UH, FOR THE YEAR, FIVE YEARS, SIX YEARS THAT I'VE BEEN ON COUNCIL.
THIS, UH, THIS NUMBER HAS JUST CONTINUED TO GO UP.
I, I THINK IT'S TIME TO PUMP THE BRAKES ON THIS A BIT.
I'D LIKE TO, I'D LIKE TO FOLLOW WITH, UH, EILEEN HERE.
UH, GIVE US A BREAK ON THIS, ON THIS YEAR, REDUCE THE AMOUNT BY THE ONE 50, BUT WE'RE ALSO GONNA BE PUTTING IN THIS ONE 50 BACK, IT SEEMS LIKE MAYBE 60 TO ONE 50, I'M JUST GUESSING.
UH, SO, UH, IT IS NOT AS THOUGH WE'RE, WE'RE PULLING THE RUG OUT FROM UNDERNEATH THIS, THIS, UH, PROCESS OR, OR, OR THE, OR THE, UH, THEATER ITSELF.
BUT, UM, I WANT TO GET A, I WANT TO GET A BETTER IDEA OF THE DIRECTION THAT WE'RE GOING WITH THE THEATER AND, UH, SEE HOW WE CAN LEVERAGE IT.
AND I THINK THIS, THIS STUDY'S GONNA DO GOOD.
SO I'M, I'M GONNA SUPPORT, UH, THE REDUCTION THAT EILEEN'S ASKING FOR YOU ARE IN SUPPORT OF THE REDUCTION.
I'M IN SUPPORT OF THE REDUCTION.
UH, WELL, I'M NOT IN SUPPORT OF THE REDUCTION, UM, BECAUSE WE DO HAVE THE STUDY COMING UP.
SO I'M, I'M VERY INTERESTED TO SEE HOW THAT GOES AND SEE HOW WE CAN BEST UTILIZE THE ASSET THAT WE HAVE HERE.
'CAUSE I THINK IT'S, UH, QUITE UNDERUTILIZED.
AND, UM, AND SO I THINK WE NEED TO, UH, FOR, FOR ME, I WANT TO TAKE A, TAKE A TAKE ADVANTAGE OF THE REPUTATION THAT WATER TOWER THEATER HAS, UH, THROUGHOUT THE REGION, BECAUSE IT'S WELL KNOWN WHERE WE WELL RESPECTED IN THE, UH, IN THE ARTS COMMUNITY IN, IN, IN NORTH TEXAS AND THE REGION.
UM, SO I'M, I'M VERY MUCH IN FAVOR OF KEEPING THE FUNDING AS IT IS PROPOSED UP THERE AND WITH DAVID.
SO, CONCERNING THE STUDY ITSELF, UM, AND HEARING THE THOUGHTS HERE, I THINK IT WOULD BE WISE OF US TO EXPEDITE THAT.
SO I, WE'LL GET, WE'LL GO, WE'LL HUDDLE UP TOMORROW.
I DON'T THINK THERE'LL BE ANY ISSUE OF US FINDING ONE-TIME FUNDS FROM THIS FISCAL YEAR TO START THAT PROGRAM.
SO WE WON'T NEED TO BUDGET IT FOR F Y 24.
WE'LL FIND FUNDS FROM THIS YEAR AND START THAT PROCESS NEXT WEEK.
AND SO LET ME COUNT TO 1, 2, 3.
MARLON, YOU'RE GOOD, DARREN? YES.
SO WE'LL MOVE FORWARD WITH THAT.
AND THEN THE STORMWATER FUND, THERE WAS ONE CHANGE.
UH, THERE IS, UH, $2.8 MILLION THERE LISTED FOR KELLER SPRINGS RECONSTRUCTION, UH, FOR THE DRAINAGE COMPONENT, UM, OF, UH, THAT PROJECT.
UH, SO THAT WAS LISTED, UH, NOW IN THE PROPOSED FISCAL YEAR 2024 BUDGET, UH, BASED ON SOME DIRECTION AT THE LAST COUNCIL MEETING.
AND, UH, AS YOU CAN SEE THAT, HOW THAT AFFECTS THAT FUND.
UH, ALSO, HERE'S A LONG-TERM FINANCIAL PLANNING, INCLUDING THAT, UH, ADDITIONAL $2.8 MILLION, UH, IN CAPITAL FUNDING.
UH, YOU CAN SEE THAT ALTHOUGH IT BRINGS THE FUND BALANCE DOWN, WE'RE STILL IN A, A GOOD SHAPE THERE, UH, ONGOING WITH THE, UH, FUND BALANCE COMPARED TO THE FUND BALANCE POLICY.
AND THEN ANY, ANY ADDITIONAL QUESTIONS, COMMENTS? GOT A QUICK QUESTION FOR THE CITY MANAGER ON THE, UH, CAN YOU REMIND ME ON THE MORMON LIGHTS, UM, DISCUSSION WE HAD LAST MEETING, ARE THEY, IS THAT PART OF THE CURRENT BUDGET OR THE, THIS BUDGET? THE, SO THE, BASED ON THE DISCUSSION LAST TIME, WHAT WE ALREADY HAD PLANNED FOR THE F Y 23 BUDGET IS WHAT WE'RE MOVING FORWARD WITH.
SO THERE'S NOTHING IN THE FY 24 BUDGET.
WE'RE DOING WHAT WE, WHAT WE HAD PLANNED IN THE FY 23 BUDGET THAT WE PUT FORWARD.
THERE WAS A DISCUSSION ON THE ENHANCEMENTS, BUT IT DIDN'T HAVE SUPPORT OF A MAJORITY OF COUNSEL TO DO ANYTHING.
ADDITION, UH, I'M SORRY, I'M HAVING A HARD TIME UNDERSTANDING YOU WITH THE MIC.
UM, WAS THAT YES OR NO ON THE, ON, ON THE, WHAT I'M PROPOSING FOR, FOR THE LIGHTING OF ADDITIONAL, IT DID, IT DID NOT HAVE SUPPORT OF A MAJORITY OF COUNSEL, SO IT DID NOT OKAY.
UM, IS THAT SOMETHING WE CAN GO DOWN? I, I DIDN'T HEAR EVERYBODY TALK ABOUT IT.
I HEARD SOME PEOPLE BEING QUIET.
IS THERE, CAN WE GO DOWN THE ROW REAL QUICK? AND I THOUGHT WE DID LAST TIME, BUT WE CERTAINLY CAN GO LOVE TO DO THAT.
I, YEAH, I, I WOULD, THIS, THIS STREET IS IN, IS IN NEED OF, OF BETTER LIGHTING.
AND WHAT I'M PROPOSING IS, IS TO ADD ONE LIGHT WHERE IT'S
[02:35:01]
TOTAL DARKNESS, UM, AND, AND REPLACE THE, THE OLD STREETLIGHTS THAT ARE 18 FEET HIGH AND SHOOT UP IN THE TREES WITH, WITH OUR NEWER STREETLIGHTS THAT WE SEE IN OAKS, NORTH ASBURY, UH, CIRCLE, UM, ALONG BELTWAY AND ALL OUR, ALL OUR NEWER DEVELOPMENTS.SO THAT, THAT, THAT'S MY REQUEST.
SO, UM, AND I'M SORRY, I CAN'T REMEMBER THE EXACT AMOUNT THAT WAS ON THAT.
I MEAN, I'M JUST, I KIND OF FEEL LIKE WE'RE GOING DOWN A PATH RIGHT THERE.
THAT, THAT, THAT'S THAT STAFF JOB IS TO FIGURE OUT WHERE LIGHTS NEED TO BE.
I MEAN, WE CAN FUND IT AND THEN THEY CAN, YOU KNOW, THE EXPERTS CAN FIGURE OUT WHERE LIGHTS NEED TO BE AND THE CORRECT LIGHTS AND THINGS LIKE THAT.
UM, I JUST, UH, I'M NOT SURE HOW, YOU KNOW, HOW TO, HOW TO RESPOND TO THAT PROPOSAL.
UM, I MEAN, IF, IF IT NEEDS LIGHTS, I'M, I'M TOTALLY FINE WITH FUNDING LIGHTS, BUT, BUT, UH, AS FAR AS WHERE THEY ARE AND SPECIFICS LIKE THAT, I'D RATHER HAVE STAFF MAKE THAT DETERMINATION.
I, AND JUST TO, IF I KNOW IT WAS A COUPLE WEEKS AGO, SO JUST REFRESH MEMORIES.
AND, UM, OBVIOUSLY WE DON'T HAVE THE SLIDE AVAILABLE AT 12 RIGHT NOW, BUT WE HAD ALREADY SAID WE WERE GONNA TAKE THE STEPS TO ADD THE ADDITIONAL LIGHT AND DO A NUMBER OF THOSE, UH, MEASURES THAT WE WERE GONNA FUND FROM EXISTING BUDGET FROM THE FY 23 BUDGET.
WE'RE ALREADY STARTING THAT PROCESS.
I THINK THE PROPOSAL FROM, UM, FROM MARLON WAS TO DO THE ENHANCEMENTS TO DIFFERENT KINDS OF LIGHTS.
AND I THINK WE HAD THAT DISCUSSION AT THE LAST TIME.
SO JUST TO FRAME IT WAS, WE'RE ALREADY DOING A LOT OF THOSE THINGS NOW, BUT IT WAS AN ADDITIONAL STEPS THAT WERE PUT FORWARD FOR THE FY 24 BUDGET.
SO WHAT DO YOU NEED FROM US ON THIS, DAVID? IF, UM, IF, IF MAJORITY OF COUNCIL WANTS TO GO WITH THE PROPOSAL TO DO THE ADDITIONS, THEN WE'LL, WE'LL PUT IT IN THE BUDGET.
IF NOT, WE'LL JUST CONTINUE WITH OUR CURRENT PLAN.
EILEEN COMMENTS? I'M IN FAVOR OF USING THE LIGHTS THAT CURRENTLY EXIST AND ADDING THE ONE ADDITIONAL ONE THAT WE ARE IN THE PROCESS OF WORKING ON NOW.
IN FAVOR OF STAFF CONTINUING TO DO, DO THEIR, THEIR JOB AS THEY WOULD THE REST OF THE CITY, AND I THINK THAT INCLUDES THAT ONE LIGHT.
KU MAYOR, I'D LIKE THE, THE STAFF TO CONTINUE DOWN THE PATH THAT THEY'RE GOING.
I, I, I DON'T THINK WE HAVE TO DICTATE THIS.
ANY ADDITIONAL QUESTIONS OR COMMENTS? UM, WE'VE GOTTEN A LOT OF FEEDBACK AND WE'LL INCORPORATE THAT INTO, UH, THE BUDGET AND BRING THAT BACK FOR THE PUBLIC HEARING THAT WE'LL HAVE THE FIRST WEEK OF SEPTEMBER, AND THEN FOR THE ADOPTION, UH, AT THE FIRST REGULAR COUNCIL MEETING OF SEPTEMBER.
ANYTHING ELSE ON THIS ITEM? DAVID, STEVEN, ANYBODY? NO.
DO YOU HAVE ONE, DARREN? SO ON THE ECONOMIC DEVELOPMENT TOPIC OF, UM, OUTREACH MARKETING TO FEE SIMPLE, UH, CONDOS, TOWN HOMES, OTHER SORTS OF, UH, HOUSING STOCK LIKE THAT, IS THAT INCLUDED IN THE FUNDING FOR THIS NEXT YEAR? IS IT IN THE ED BUDGET OR, I BELIEVE IT IS, BUT I WANT IT, I WANT IT TO BE DETAILED OR NOT DETAILED, BUT, UH, SPOKEN OF, YOU KNOW, WHEN WE TALKED ABOUT THAT YOU, WHEN YOU BROUGHT THAT UP AT THE WORKS WORKSHOP, I BELIEVE WHAT WE SAID WAS WE DIDN'T PUT PRECISE FUNDING IN THERE, BUT THE ECONOMIC DEVELOPMENT FUND HAS SUFFICIENT FUND BALANCE.
SO WHEN WE GET THE NEW ECONOMIC DEVELOPMENT DIRECTOR ON, IT'LL BE A PRIORITY.
IF WE NEED TO ADD FUNDING, IT'LL BE AN EASY MID-YEAR BUDGET AMENDMENT.
SO THAT WAS A THOUGHT PROCESS GOING INTO IT.
THERE'S PLENTY OF FUND BALANCE TO DO ONE-TIME PROJECTS LIKE THAT FROM THE FUND.
I JUST WANNA MAKE SURE THAT WAS CAPTURED.
AND I'LL ADD THEY DO HAVE AN EXISTING BUDGET FOR MARKETING, UM, OF VARIOUS ITEMS, WHICH GIVES THEM SOME FLEXIBILITY WITH WHAT, WHAT THEY GO FORWARD WITH AS WELL.
APPRECIATE ALL YOUR WORK ON THIS.
STEVEN, CAN I ASK ONE REAL QUICK QUESTION, AND YOU MAY NOT BE ABLE TO ANSWER THIS RIGHT NOW, BASED UPON THE THINGS THAT WE HAVE ADDED THIS EVENING, DO WE HAVE ANY IDEA HOW MUCH THAT WILL INCREASE THE TAX RATE? UH, WELL, IT, IT WILL NOT INCREASE THE TAX RATE.
IT'S GONNA BE THE SAME TAX RATE, UH, FOR FISCAL YEAR 23.
UH, ALL OF WHAT YOU'VE DISCUSSED AND MADE DECISIONS ON THIS EVENING WILL FIT INTO THAT EXISTING TAX RATE.
[b. Present and discuss the 2023 Comprehensive Plan update and the Comprehensive Plan Advisory Committee (CPAC) selection process.]
TO ITEM EIGHT B PRESENT AND DISCUSS THE 2023 COMPREHENSIVE PLAN UPDATE AND THE COMPREHENSIVE PLAN ADVISORY COMMITTEE SELECTION PROCESS, KEN AND JADE.ALRIGHT, GOOD EVENING ONCE AGAIN, MARIN CITY COUNCIL.
SO THE PRESENTATION OF THIS ITEM IS GONNA BE A TEAM EFFORT TONIGHT.
UH, SHE'S GONNA GIVE A BRIEF INTRO, UH, INTRODUCE OUR CONSULTANT THAT WILL HELP THE
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TOWN ON THIS PROJECT.AND THEN I'LL CONCLUDE WITH THE DISCUSSION ON THE FORMATION OF AN ADVISORY COMMITTEE FOR THIS PROJECT.
JADE BRONA, COMPREHENSIVE PLANNING MANAGER.
WELL, BEFORE STARTING, I DO WANNA EXTEND THANKS TO YOU ALL FOR SERVING ON THE GROUP OF PEOPLE WHO IS COMMITTED TO, UH, MAKING THESE POLICY DIRECTION, UM, DIRECTIONS THAT WILL BE ULTIMATELY COMPRISED IN A COMPREHENSIVE PLAN AND ALSO BEING A MAJOR PART OF THE DECISION TO ALLOCATING THE TIME AND RESOURCES TO CREATING THE POSITION SO THAT AS YOU MAKE THOSE, UM, DECISIONS, THEY'RE INFORMED, YOU HAVE STAFF MEMBER WHO'S DEDICATED TO HELP INFORMING THOSE, UM, DECISIONS.
SO, WITH THAT BEING SAID, IN TERMS OF THE SCOPE OF SERVICES AND SOME BACKGROUND ON THAT, UM, KIND OF THE ORIGINS OF THIS PROPOSAL COMES FROM THE FEBRUARY 15TH TOWN HALL MEETING, UM, WHERE COUNCIL DID DIRECT STAFF TO INITIATE THE DEVELOPMENT OF A NEW COMPREHENSIVE PLAN.
UM, THE PURPOSE OF THAT DOES SERVE TO GUIDE THE TOWN'S FUTURE DEVELOPMENT AS IT RELATES TO STRATEGIC POLICY, DIRECTION RELATED TO GROWTH AND REDEVELOPMENT, HOUSING INFRASTRUCTURE AND MOBILITY, SOCIAL AMENITIES, AND FISCAL SUSTAINABILITY.
THERE WAS AN R F Q THAT WAS PUBLISHED IN APRIL OF THIS YEAR.
STAFF EVALUATED SIX OF THE RESPONDENT FIRMS, AND THREE WERE SELECTED TO BE INTERVIEWED.
UH, THE STAFF DID SELECT VERITY, WHO'S HERE TONIGHT.
THEY ARE A DALLAS BASED PLANNING AND ENGINEERING FIRM WITH A FEW SUB CONSULTANTS TO HELP WITH SOME OF THE SPECIFIC E EFFORTS OUTLINED IN THE SCOPE, UM, INCLUDING ARC 110% HAWS, HAIL AND ASSOCIATES AND CIVIC BRAND.
UH, WE ARE REQUESTING COUNSEL ACTION ON THE EXECUTION OF THE PROFESSIONAL SERVICES AGREEMENT, WHICH IS ON THE CONSENT AGENDA FOR A LUMP SUM NOT TO EXCEED JUST UNDER $450,000.
WITH THAT BEING SAID, I'M GONNA TOSS IT TO KEVIN.
UM, I SIT THROUGH A LOT OF THESE COUNCIL MEETINGS AND I JUST HAVE TO ECHO WHAT, WHAT JADE SAID.
JUST THANK YOU GUYS FOR, FOR SERVICE.
I KNOW YOU, YOU GUYS STICK AROUND AT THESE MEETINGS FOR FOR HOURS, SO, UM, IT'S ALWAYS INTERESTING TO SIT IN ON THEM.
I WILL ADD, JUST REAL QUICK BEFORE I GET INTO MY PRESENTATION, I LIVE IN ROCKWALL AND THOSE PICKLEBALL COURTS ARE ALWAYS PACKED.
I PLAYED TENNIS GROWING UP, BUT PICKLEBALL, ISS A DIFFERENT THING.
BUT THOSE COURTS ARE INCREDIBLE.
SO, MY NAME'S KEVIN SHEPHERD, I'M FOUNDER AND C E O OF UNITY.
UM, WHICH ONE ADVANCES THESE? UM, WE ARE A DALLAS BASED FIRM.
WE, UH, STARTED BACK IN APRIL, 2011.
UM, THE CENTRAL THEME OR TENET OF EVERYTHING THAT WE DO IS FISCALLY BASED PLANNING.
SO WORKING WITH YOU ALL, WORKING WITH ALL OF OUR CLIENTS TO ALIGN YOUR GROWTH AND DEVELOPMENT PATTERN WITH WHAT RESIDENTS ARE WILLING AND ABLE TO PAY FOR IT, NOT JUST NOW, BUT OVER TIME.
UM, THE CENTRAL SERVICE THAT WE OFFER.
AND THEN COMP PLAN BUILDS ON THAT FISCAL ANALYSIS.
AND I'LL GET INTO THAT HERE IN A SECOND.
UM, I'VE LIVED AND WORKED IN THE D F W METROPLEX FOR ALMOST 30 YEARS.
UM, BACK IN MY, UH, JUNIOR ENGINEER E I T DAYS, UM, ACTUALLY WORKED ON THE ADDISON AIRPORT TUNNEL.
UM, SO I, I'VE GONE FROM DESIGNING THINGS ALL THE WAY TO NOW, MORE OF A, A PLANNING CONSULTANT.
UM, WE DID THINK ADDISON IS A VERY UNIQUE PLACE AND YOU HAVE A LOT OF VERY UNIQUE OPPORTUNITIES AND NEEDS.
SO WE WANTED TO SURROUND OUR TEAM WITH SOME OTHER EXPERTS IN, IN, UH, CERTAIN AREAS.
SO WE HAVE BROUGHT, UM, ARCADE SHILL 110% AND CIVIC BRAND ON THAT.
I'LL TALK BRIEFLY ABOUT IN A SECOND.
UM, THESE ARE THE THREE STEPS TO OUR APPROACH.
THE FIRST ONE IS, WE ALWAYS WANNA DO THE MATH.
WE WANNA UNDERSTAND HOW YOUR CURRENT DEVELOPMENT PATTERN IS PERFORMING IN TERMS OF PROPERTY TAX, SALES TAX.
WHAT DOES IT COST TO SERVE IT NOW? WHAT IS IT GONNA COST IN THE FUTURE, ESPECIALLY INFRASTRUCTURE COSTS.
I LISTENED TO THAT SCREEN WALL CONVERSATION EARLIER, AND I WAS TALKING WITH KEN A LITTLE BIT ABOUT IT.
PLANO, CARROLLTON, RICHARDSON, ALL OF THOSE FIRST RING CITIES ARE REALLY STRUGGLING WITH ALL KINDS OF INFRASTRUCTURE MAINTENANCE.
BUT SCREEN WALLS AND ALLEYS ARE ONE OF THOSE THAT GET KINDA STUCK TO THE SIDE A LITTLE BIT.
UM, BUT WE WANT TO UNDERSTAND WHERE YOU ARE AND WHERE YOU'RE GOING.
THE SECOND PART OF WHAT WE DO IS REALLY LOOK TO MAKE A COLLABORATIVE EFFORT INSIDE YOUR COMMUNITY.
IMPLEMENT, IMPLEMENTING A COMP PLAN OR ANY OF YOUR PLANS FOR THAT MATTER.
UM, IT SHOULDN'T BE JUST ON CITY STAFF.
IT NEEDS TO BE A COLLECTIVE EFFORT WITH YOUR FULL COMMUNITY, THE PRIVATE SECTOR, UH, YOUR RESIDENTS, ALL THE DIFFERENT BUSINESSES AND PHILANTHROPIC GROUPS THAT, THAT YOU HAVE HERE.
SO WE WANNA MAKE SURE WE TAP INTO THOSE FOLKS, UM, ENGAGE THEM EARLY IN THE PROCESS, BUT ALSO AS WE'RE ASKING FOR INPUT, WE WANT TO CHALLENGE THEM.
[02:45:01]
WHAT ARE YOU GONNA CONTRIBUTE ON THE BACKEND TO ACTUALLY MAKE THIS HAPPEN? UM, AND THEN THE THIRD ONE'S MORE THE END RESULT.WE WANT TO BUILD HUMAN SCALE PLACES, UH, WHERE PEOPLE WANT TO LIVE, WORK, PLAY WORSHIP.
UM, AGAIN, NOT JUST NOW, UH, BUT OVER TIME, UM, FISCAL ANALYSIS IS THE BASE OF OUR PROCESS.
WE'RE GONNA LOOK AT VALUE PER ACRE MODELING.
WE'RE GONNA LOOK AT SERVICE COSTS FOR DIFFERENT DEVELOPMENT PATTERNS.
AND THE WAY YOU BUILD WHAT YOU BUILD ON YOUR LAND IN YOUR CITY DIRECTLY IMPACTS THE REVENUE THAT YOU GET.
UM, THE AMOUNT OF POPULATION YOU CAN HOUSE, THE WHAT THE PROPERTY TAX RATE NEEDS TO BE, UH, TO PROVIDE THOSE SERVICES.
AND SO WE CONNECT ALL OF THE DECISIONS THROUGH THE PROCESS WITH WHAT IS THIS GONNA DO TO VALUES? WHAT IS IT GONNA DO TO THE TAX RATE? WHAT'S IT GONNA DO TO THE COST TO, TO SERVE ALL KINDS OF MAPS CHARTS.
UH, YOU'LL SEE A LOT MORE OF THIS LATER, UH, ON, IN OUR, IN OUR PROCESS.
UM, BUT AGAIN, VERY MUCH DATA-BASED AND ALL OF OUR DECISIONS ARE GONNA BE TIED BACK TO HOW'S THE CITY OR THE TOWN, UM, GONNA PAY FOR IT, AND HOW ARE RESIDENTS GONNA PAY FOR IT.
UM, THEY HAVE SOME FAMILIARITY WITH ADDISON FROM THE PAST.
UM, THEY USED TO BE C R T K L, NOW THEY'RE ARCADE, UH, VERY FAMILIAR WITH ADDISON.
THEY'RE EXPERTS, UH, ON A GLOBAL STAGE IN TERMS OF DESIGNING COMPLETE COMMUNITIES, COMPLETE NEIGHBORHOODS.
UH, A LOT OF THIS PROCESS IS GONNA BE HOW ABOUT HOW DO WE PRESERVE AND ENHANCE THE NEIGHBORHOODS THAT ADDISON HAS, UM, TO MAKE THEM, UH, YOU KNOW, LAST, UH, AND EVOLVE FOR THE NEXT 20 OR 30 YEARS.
UH, WE'LL BE TAPPING INTO CRAIG AND HIS TEAM TO HELP DO THAT.
UH, WE'RE ALSO GONNA TAP INTO ARCADES TO HELP OUR TEAM OUT.
UH, ON THE MOBILITY SIDE, UH, WE'RE NOT LOOKING AT THIS AS A A TRADITIONAL MOBILITY PLAN WHERE WE'RE LOOKING AT WIDENING ROADS AND THINGS LIKE THAT.
UH, WE'RE GONNA BE LOOKING AT MORE OF HOW DO WE MAKE YOUR MOBILITY SYSTEM MORE DIVERSE, UH, MORE CONNECTED FROM A WALKABILITY, UM, PEDESTRIAN STANDPOINT.
UH, SO WE'LL BE TAPPING INTO RC THERE AS WELL.
UM, OUR SECOND SUB-CONSULTANT IS HAWS HILL, TONY AND NINA.
UH, I'VE WORKED WITH THEM FOR SEVERAL YEARS.
THEY, THEY HAVE A DIFFERENT SLANT ON ECONOMIC DEVELOPMENT.
UM, BUT SPECIFICALLY THE, THE SPECIFIC REASON I PULLED THEM IN ON THIS PROJECT OR ASKED THEM TO TEAM WITH US, UM, WAS BECAUSE OF SOME OF THE WORK THAT THEY DID IN THESE TWO COMMUNITIES, UH, MINERAL WELLS, BUT ESPECIALLY IN HOUSTON WITH THE ENERGY CORRIDOR.
UH, YOU GUYS HAVE SOME AGING OFFICE SPACE, AGING BUILDINGS THAT YOU WANT TO KIND OF EXPLORE AND UNDERSTAND WHAT'S GONNA HAPPEN WITH THOSE.
THAT'S EXACTLY WHAT S HILL JUST WENT THROUGH ON THE, WITH THE, UH, ENERGY CORRIDOR THERE, UH, IN HOUSTON.
UM, LOTS OF INFILL AND REDEVELOPMENT OPPORTUNITIES.
SO LOOKING AT WHAT ARE THOSE SITES THAT, UM, HOW DO WE MAKE THEM EVOLVE? IS IT A JUST PRESERVE THE AREA? IS IT ENHANCE WHAT'S THERE? IS IT A SCRAPE CONDITION AND YOU REBUILD OR, OR DEVELOP, UH, SOMETHING NEW? UH, SO WE'VE GOT A LITTLE BIT OF, UH, CATALYST SITE ACTIVITY WHERE WE'LL PICK A FEW SITES AND, AND DO, UH, SOME DIFFERENT RENDERINGS AND CONCEPTS FOR THOSE.
UH, AND THEN WE HAVE 110% WHO YOU'RE ABOUT TO GET STARTED ON THE PARK DEVELOPMENT FEE PROCESS, UH, WITH, WE, UH, VIRGINITY ARE A SUB TO THEM ON THAT PROJECT.
SO WE'VE ALREADY STARTED TO GET FAMILIAR WITH SOME OF THE DATA AND THE STAFF, UH, WITH THAT.
BUT 110% WILL BE HELPING OUT, UH, WITH SOME OF THE PARK, UH, AND FACILITY AND AMENITY STUFF.
AND THEN LAST BUT NOT LEAST, IS ENGAGEMENT.
ENGAGEMENT IS ALWAYS REALLY IMPORTANT TO A COMPREHENSIVE PLAN.
UM, OUR TEAM REALLY, REALLY DEEPLY BELIEVES THAT YOU'VE GOTTA DO ENGAGEMENT THE RIGHT WAY.
YOU CAN'T JUST PAY LIP SERVICE TO IT.
YOU CAN'T JUST DO IT TO CHECK THE BOX AND SAY, WE TRIED TO REACH OUT TO FOLKS.
WE'RE GONNA TRY TO DO EVERYTHING WE CAN, DIFFERENT METHODS ONLINE, IN PERSON, DIFFERENT PARTS OF THE CITY, UM, TO ENGAGE FOLKS AND GET THEIR INPUT, UH, ABOUT THEIR NEIGHBORHOOD AND ABOUT THE FUTURE OF THE COMMUNITY.
UM, WE'VE TEAMED WITH CIVIC BRAND TO DO THIS.
UH, OUR TEAM, ONE, ONE OF THE THINGS WE REALLY LIKE TO DO, GOING BACK A LITTLE BIT, IS KIND OF BOOTS ON THE GROUND.
WE LIKE TO GET INTO THE NEIGHBORHOODS AND WALK AROUND WITH FOLKS AND SAY, WHAT DO YOU LIKE ABOUT YOUR NEIGHBORHOOD? WHAT ARE THE CONCERNS? AND SO, ALWAYS INTERESTING WHAT YOU HEAR FROM THOSE.
IT'S THINGS LIKE, CAN YOU FIX THAT STREETLIGHT? UM, CAN YOU ADD A TRASH CAN AT THE PARK? UM, THAT DEAD TREE HAS BEEN THERE FOR TWO YEARS.
CAN SOMEBODY COME RIP IT OUT? AND IT'S LITTLE THINGS THAT MAKE A HUGE DIFFERENCE TO THE RESIDENTS' QUALITY OF LIFE, THAT A LOT OF TIMES WHEN YOU'RE WORKING AT THE CITY LEVEL, YOU JUST, UH, YOU MISS SOME OF THOSE THINGS.
UM, THE CIVIC BRAND GUYS REALLY BRING, UM, WHAT I THINK IS THE BEST IN THE COUNTRY, UH, IN TERMS OF ONLINE ENGAGEMENT, DESIGNING A CUSTOMIZED WEBSITE, UM, BUT ALSO A LOT OF OTHER TOOLS, SPECIALIZED TOOLS THAT WE CAN GET TO, TO ENGAGE THE CHILDREN, TO ENGAGE, UH, FOLKS IN DIFFERENT PLACES.
UM, WE LIKE TO SAY, THROW A PARTY, UH, MAKE AN EVENT OUT OF IT.
WE'RE NOT JUST GONNA SAY, SHOW UP TO SOME KIND OF BORING PUBLIC MEETING AND STICK A COUPLE POST-IT NOTES ON
[02:50:01]
A, UH, ON A BOARD.WE'RE GONNA ACTUALLY BE TO, TO REALLY THINK ABOUT WHAT CAN THIS PLACE OR WHAT COULD YOUR STREET, UH, OR WHAT COULD THAT BUILDING, UH, BECOME.
SO WE'VE GOT A GREAT TEAM WITH US.
WE'RE REALLY EXCITED ABOUT THIS ONE.
IT'S, UM, YOU KNOW, LIKE I SAID, UNIQUE.
UH, YOU GUYS ARE A UNIQUE PLACE WITH SOME UNIQUE OPPORTUNITIES.
SO, UH, LAST SLIDE I THINK I HAVE IN HERE IS, UM, THE LAST PART OF WHAT WE DO WITH IMPLEMENTATION AND OUR RECOMMENDATIONS IS MAKE SURE THAT WHAT WE HEAR, WHAT WE SEE IN THE DATA, WHAT WE FIND THROUGH THAT ANALYSIS, WHAT WE HEAR FROM THE INPUT, UH, WE REALLY ARE TRYING TO BE INTENTIONAL ABOUT TAKING THAT INPUT, UH, AND USING THAT TO INFORM THE PLAN.
WE'RE NOT COMING IN AHEAD OF TIME THINKING YOU NEED TO DO ONE, TWO, AND THREE.
UH, WE'RE GONNA LISTEN TO THAT FEEDBACK.
WE'RE GONNA ORGANIZE THAT AND CONVEY THAT BACK TO, UH, THE ADVISORY AND COMMITTEE, TO THE PLAN COMMISSION AND, AND TO, UH, COUNCIL ON WHAT WE HEARD.
UH, SO IT WILL BE THE COMMUNITY'S VOICE THAT WE'RE, UH, REPRESENTING, UM, ROUGHLY A 15 MONTH SCHEDULE.
UM, WE'VE GOT, UM, ROUGHLY ONE MEETING A MONTH WITH THE ADVISORY COMMITTEE.
UH, THERE'LL BE REGULAR MEETINGS WHERE WE'RE TALKING ABOUT ONE THING AT A TIME THROUGH THE, THROUGH THE PROCESS.
UM, SO IT IS A BIT OF A TIME COMMITMENT AS, AS KEN COMES UP HERE IN SECOND AND TALKS ABOUT THE ADVISORY COMMITTEE AND WHO YOU WANT TO PUT ON THAT.
UH, WE'RE REALLY ASKING THAT IT'S FOLKS THAT WANT TO GIVE US A LITTLE BIT OF TIME.
UM, IT'S NOT SOMETHING THAT WE WANT THEM TO SIGN UP FOR AND THEN SHOW UP TO ONE MEETING WE WANT, WE WANT 'EM TO TAKE IT SERIOUS 'CAUSE WE REALLY WANT THEIR, UH, THEIR FEEDBACK.
UH, WE ALSO HAVE, UH, ROUGHLY ONE TRIP FOR PER PHASE WHERE WE'RE BRINGING DIFFERENT FOLKS IN.
I USE TRIP LOOSELY 'CAUSE MOST OF OUR TEAM IS DALLAS BASED.
UM, BUT, UH, WE DO HAVE A COUPLE OF SUB CONSULTANTS AND A COUPLE OF, UH, MY STAFF MEMBERS THAT, UH, THAT WILL COME FROM OUT OF TOWN FOR, UH, FOR CERTAIN TRIPS.
UH, SO LAST BUT NOT LEAST, WE WANNA LEAVE YOU GUYS WITH A PLAN THAT IS CLEAR, A PLAN THAT'S FLEXIBLE, UM, AND SOMETHING THAT IS REALISTIC AND IMPLEMENTABLE WITH THE RESOURCES THAT YOU HAVE.
SO WITH THAT, I'LL TAKE, UH, ANY QUESTIONS, UH, REAL QUICK FOR ME AND MY TEAM, AND THEN I KNOW KEN WANTS TO GET INTO COMMITTEE NOMINATION.
KEVIN, CAN YOU TELL US A LITTLE BIT, UH, ABOUT YOUR, UH, PHILOSOPHY ON, UH, COMMUN COMMUNITY PARTICIPATION IN YOUR PROCESS? SURE.
COMMUNITY PARTICIPATION IN PROCESS.
WELL, AS I WAS SAYING, I I, WE BELIEVE IN AUTHENTIC ENGAGEMENT.
SO, UM, NOT JUST COMING IN AHEAD OF TIME AND SAYING, WELL, WE ALREADY KNOW THIS CITY NEEDS TO DO, OR THIS COMMUNITY NEEDS TO DO ONE, TWO, AND THREE.
BUT, UM, JUST TO KIND OF WALK YOU THROUGH THE PROCESS BRIEFLY.
SO WE, WE HAVE AN EARLY SURVEY THAT IS BASED ON QUT STUDER'S BOOK CALLED BUILDING A VIBRANT COMMUNITY.
UM, IT'S BASICALLY 10 OR 11, I THINK IT'S 10 QUESTIONS, AND THEN WE ADD TWO MORE ONTO IT.
UM, BUT IT'S VERY SIMPLE QUESTIONS THAT CROSS SOME DIFFERENT AREAS OF A COMMUNITY OF WHAT MAKES A VIBRANT PLACE.
UH, THAT'S WHERE WE START JUST TO GET A BASELINE.
UH, THEN WE'VE GOT, UM, A COUPLE OF ADDITIONAL SURVEYS.
WE'LL, WE'LL ASK, UH, ABOUT WHAT'S, WHAT'S IMPORTANT TO YOU.
SO THE, BASICALLY THE VALUES, UH, WHEN WE WRITE A VISION STATEMENT, WE LIKE TO CONSIDER, UM, WHAT ARE THE, THE CHARACTERISTICS OF THAT PLACE THAT MAKES THAT PLACE.
WE LIKE TO THINK ABOUT THE VALUES, UH, AND THEN WE WANNA TALK ABOUT WHAT'S THE ASPIRATIONAL PART OF, OF WHAT YOU WANT.
SO WHAT ARE THE KEY CHARACTERISTICS OF YOUR PLACE, UH, AND THEN WHAT DO YOU ASPIRE TO BE? UM, IN TERMS OF THE ENGAGEMENT ITSELF, UM, WHEN I SAY AUTHENTIC ENGAGEMENT, IT MEANS DOING EVERYTHING THAT WE CAN TO GET INTO ALL OF THE DIFFERENT TYPES OF NEIGHBORHOODS, TO ENGAGE FOLKS WHERE THEY ARE, WHETHER THEY'RE SENIORS, WHETHER THEY'RE, UH, BUSY PARENTS WITH TWO KIDS LIKE YOURS, TRULY
UM, WE WANT TO TRY TO GO WHERE FOLKS ARE, UM, AND ENGAGE THEM IN CERTAIN ACTIVITIES.
ONE OF THE THINGS, UH, THAT, THAT YOU ALL HAVE WORKING FOR YOU IS YOU HAVE SO MANY AMAZING COMMUNITY EVENTS.
UH, YOU KNOW, SO THAT, THAT'LL BE ANOTHER WAY WHERE WE CAN SET UP A BOOTH OR, OR SOMETHING LIKE THAT TO GET INPUT AT SOME OF THE DIFFERENT, YOU KNOW, WHETHER IT'S KABOOM TOWN OR OCTOBER FEST, WHATEVER, WHATEVER IT MAY BE TO, TO INPUT THAT WAY.
UM, BUT TRYING TO ENGAGE ALL THE DIFFERENT FOLKS IN THE COMMUNITY.
UM, THE OTHER THING THAT'S A BIT UNIQUE TO ADDISON IS THE OWN VERSE RENT.
UM, YOU KNOW, WE'VE, UH, WE'VE BEEN LOOKING, WATCHING A LONG TIME.
I REMEMBER WATCHING A, A COUNCIL MEETING THAT Y'ALL HAD PROBABLY A YEAR OR SO AGO NOW ON SOME OF THE HOUSING DISCUSSIONS ABOUT THE, THE OWNERSHIP VERSUS RENTAL AND, AND WHAT THAT MEANS.
AND, UM, YOU KNOW, IN ADDISON, THE FOLKS THAT RENT, UM, I THINK HAVE A VOICE OR NEED TO HAVE A VOICE, UH, AS WELL.
UM, YOU KNOW, SO JUST MAKING SURE WE UNDERSTAND THAT AND TAP INTO ALL OF THOSE DIFFERENT SEGMENTS OF, OF YOUR POPULATION IS IMPORTANT.
AND THEN DOING IT DIFFERENT WAYS ONLINE, IN PERSON, UM,
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MAPS, ALL OF THOSE TYPES OF THINGS.AND THEN AGAIN, TAKING THAT FEEDBACK AND THAT WILL DRIVE THE RECOMMENDATIONS, UH, AND HOW WE WRITE AND ORGANIZE AND LAY OUT THE, THE END DOCUMENT.
DO YOU, UM, DO YOU SEE ANY PARTICULAR CHALLENGES WITH THE, UH, COMMERCIAL, RESIDENTIAL RATIO THAT WE HAVE IN TOWN? DO YOU SEE YOUR APPROACH ANY DIFFERENT ON THIS, UM, 'CAUSE OF THIS, I SHOULD SAY BECAUSE OF, BECAUSE OF THE, OUR RATIO? YEAH.
SO, UM, NO, I, I MEAN, EVERYWHERE HAS CHALLENGES AND OPPORTUNITIES WITH IT.
WE JUST WANNA UNDERSTAND WHAT THOSE ARE.
SO LISTENING A LITTLE BIT TO WHAT, WHAT ARE THE CONCERNS, UM, MAKING SURE WE HAVE TRANSPARENT, REGULAR COMMUNICATION ABOUT WHAT WE'RE, WHAT WE'RE HEARING.
UM, WHAT I FIND IS MOST FOLKS ARE GOOD PEOPLE.
WHEN YOU TALK TO 'EM, IT'S, THERE'S A LOT OF PERCEPTIONS OUT THERE ABOUT RENTALS AND WHAT THEY DO FOR VALUES OR APARTMENTS AND WHAT THEY DO FOR VALUES.
AND, AND A LOT OF TIMES THEY'RE NOT TRUE.
AND THAT'S WHERE THE, THE COMBINATION OF THE DATA AND THE MAPS AND THE GRAPHICS, WE CAN, WE CAN KIND OF TELL THAT, UH, TELL THAT STORY.
I THINK, UM, YOU KNOW, AS IT PERTAINS TO OUR, LIKE OUR FISCAL ANALYSIS AND HOW WE'RE GONNA APPLY IT, UH, IN OTHER, LIKE, YOU KNOW, FAST GROWING SUBURBAN COMMUNITIES, LIKE WE SEE AROUND NORTH TEXAS, TEXAS IN GENERAL, DO A LOT OF WORK WITH THOSE KIND OF PLACES.
AND, AND IN THOSE, IN THOSE COMMUNITIES, WE APPLY IT TO HOW DO YOU WANT TO GROW, HOW DO YOU WANT TO BUILD YOUR GREENFIELD DEVELOPMENT SO THAT YOU CAN SUSTAIN IT ON THE BACK END WITH YOU ALL.
IT'S MORE ABOUT WHERE DO WE INVEST IN THE REVITALIZATION TO KIND OF KEEP THOSE VALUES WHERE THEY ARE, UM, KEEP HOUSING AFFORDABLE, WHATEVER THAT DEFINITION OF AFFORDABLE IS FOR ADDISON.
I, I WOULD PROBABLY SAY THE, THE BIGGEST, THE BIGGEST CHALLENGE I THINK WE'RE GONNA GET INTO IS LOOKING AT THE OFFICE SPACE, UM, AND WHAT TO DO, WHAT TO DO WITH THAT AS IT RELATES TO ADDISON, THE, THE REGIONAL MARKET, AND THEN, YOU KNOW, ACROSS THE COUNTRY AND, AND GLOBAL AND THE WORK FROM HOME AND ALL THAT STUFF.
CAN YOU TELL US A LITTLE BIT ABOUT AJ, UH, YOUR LEADERSHIP, UH, INTERNAL PROJECT MANAGER, UM, PROJECT THAT SHE'S BEEN ON, UH, IN THE PAST? YEAH, SO YOU'RE GONNA GET, UH, FOR OUR PROJECT MANAGEMENT, YOU'RE GONNA GET MORE OF ME.
UH, YOU'RE GONNA SEE MORE OF ME THAN THAN YOU WILL, UH, WITH, WITH AJ AJ'S, UH, OUR COMMUNITY CONSULTING LEAD, UH, OUR COMMUNITY CONSULTING PRACTICE LEADER, SHE'S BASED IN LUBBOCK.
UM, BEFORE SHE JOINED US IN 2019, SHE LED DEVELOPMENT SERVICES TEAMS FOR LUBBOCK, UH, SAN ANGELO, THREE OTHER CITIES BEFORE THAT.
UM, VERY, VERY BIG ON MAKING SURE PLANS ARE ADMINISTRABLE, SO MAKING SURE THEY'RE VERY CLEAR AND THE RECOMMENDATIONS ARE SOMETHING THAT STAFF AND COUNSEL CAN WRAP YOUR ARMS AROUND AND SAY, WE DID THIS, OR WE DID NOT DO THIS.
UM, SO SHE'LL BE WORKING MORE WITH ME KIND OF INTERNALLY TO COORDINATE A LOT OF THE STUFF.
YOU MIGHT SEE HER AT SOME OF THE, OF THE MEETINGS, SOME OF THE BIGGER MEETINGS WHERE WE NEED MORE, UM, MORE STAFF SUPPORT.
BUT SHE'S ALL, SHE COMES AT EVERYTHING THAT WE DO, UM, WITH THE EYE OF, OF HER PAST BACKGROUND ON THE PUBLIC SIDE OF HOW ARE WE GOING TO IMPLEMENT THIS.
UM, SHE ALSO GOT A, HAS A LITTLE BIT OF A, A LAW, UH, DEGREE KIND OF SIDE TO HER.
SO LANGUAGE, UM, BEING VERY CLEAR WITH THE, THE LANGUAGE.
UM, AND ALSO JUST SOME OF THE, THE PAST PLANS THAT, THAT WE'VE DONE AND THAT SHE DID IN, IN HER PAST, MAKING SURE THAT THE, THE TEXT PART OF THE DOCUMENT AND THE GRAPHIC PART OF THE DOCUMENT, UM, GO TOGETHER.
UH, FINALLY, WHAT IS THE, UH, OF YOUR MORE TECHNOLOGICAL, UH, COMPONENTS THAT YOU USE FOR MEASURING AND, AND DATA GATHERING AND AND DISTRIBUTING? WHICH OF IT ARE YOU, UM, LEANING HEAVILY ON THE MOST? THE DATA GATHERING? YEAH, YOUR DA UM, OR ANY OF THE, OR ANY OF THE TECHNOLOGIES THAT YOU'RE USING THAT MAY BE IN NEWER TECHNOLOGY.
UM, SO I MEAN, ON THE FISCAL ANALYSIS STUFF, WE, WE GET PRETTY DEEP INTO DATA DATABASE STUFF.
UH, DATA, DATA ANALYTICS, UM, COMBINATION WITH SOME PRETTY ADVANCED EXCEL WORK, BUT ALSO JUST SQL AND DATABASE PROGRAMMING.
G I S MAPPING, WE DO A TON OF, UM, ALL THE DIFFERENT LIKE, UH, TRANSPORTATION MODELING, WATER MODELING, ANYTHING LIKE THAT THAT, UM, WE'D NEED FROM AN INFRASTRUCTURE STANDPOINT, UH, WE CAN GET INTO.
UM, I MEAN ON THE WEBSITE SITE ITSELF, CIVIC BRAND BUILDS, UM, EVERY SITE CUSTOMIZED TO YOU.
ALSO MAPPING TOOLS, VOTING TOOLS, THERE'S A BUDGET TOOL SO YOU CAN SAY YOU'VE GOT A HUNDRED DOLLARS TO SPEND ON THESE DIFFERENT THINGS, HOW DO YOU WANNA SPEND IT? UM, YOU KNOW, ALL, ALL OF THAT KIND OF STUFF.
UM, SO YEAH, I MEAN THE WHOLE, THE WHOLE GAMUT.
ANY OTHER QUESTIONS? COMMENTS? AWESOME.
[03:00:01]
THANK YOU.UH, SO OBVIOUSLY GIVEN THAT, UH, 15 MONTH SCOPE, UH, IT'S GONNA BE QUITE A COMMITMENT, UH, FOR AN ADVISORY COMMITTEE.
SO THAT ADVISORY COMMITTEE, REALLY, THEY'RE GONNA BE, UH, A SOUNDING BOARD, UH, FOR STAFF AND THE CONSULTANT AS WE DEVELOP THE NEW PLAN AND ENGAGE THE COMMUNITY IN THE DEVELOPMENT OF THE NEW PLAN.
SO, UH, ONE, IT'S, IT'S VERY IMPORTANT THAT THAT COMMITTEE IS, IS POSITIONED TO, TO ADVISE THAT PROCESS, UH, AS, AS MUCH AS POSSIBLE.
SO GIVEN THE, THE, THE, UH, MEETING NEEDS, UH, WE'RE ALREADY PROGRAMMED, UH, 12 MEETINGS, UH, FOR THE PROCESS.
UH, THAT IS CERTAINLY REFLECTIVE OF, UH, WHAT WE'VE SEEN WITH PAST PROJECTS WHERE WE HAVE HAD HIGHLY ENGAGED ADVISORY COMMITTEES.
SO WE DEFINITELY SEE THAT HERE.
AND SO GIVEN THE, THE, THIS BEING A CITYWIDE PLAN, ADDRESSING A BROAD RANGE OF POLICIES AND, UH, A SIGNIFICANT DURATION AND SCOPE, UH, IT WILL DEMAND A SIGNIFICANT AMOUNT OF PARTICIPATION.
SO WITH THAT, STAFF DOES RECOMMEND AN ADVISORY COMMITTEE, UH, COMPRISED OF, UH, 25 MEMBERS.
UH, SO THAT INCLUDES, UH, AND WOULD ALLOW FOR, UH, THREE APPOINTEES, UH, FOR EACH MEMBER OF THE COUNCIL AS WELL AS THE MAYOR.
UM, AND WITH THOSE THREE APPOINTEES, WE WOULD ASK THAT THE COUNCIL, UH, HAVE ONE OF THOSE APPOINTEES BE A MEMBER OF THE BUSINESS COMMUNITY, GIVEN THAT, UH, THIS PLAN CERTAINLY IMPACTS, UH, THE BUSINESS COMMUNITY AS WELL.
AND THEN, UH, FOR THE REMAINING FOUR APPOINTMENTS, UH, WE DO RECOMMEND THAT, UH, ONE APPOINTMENT COMES FROM, UH, THE PLANNING ZONING COMMISSION APPOINTED BY THE CHAIR OF THE PLANNING ZONING COMMISSION THROUGH DISCUSSION, UH, WITH THE COMMISSION, GIVEN THAT THEY ARE KIND OF WHERE THE RUBBER MEETS THE ROAD, UH, AS FAR AS, UH, DEVELOPMENT PROJECTS AND POLICIES AND IMPLEMENTATION OF POLICIES, UH, UH, FOR THE TOWN, UH, HAVING THAT PERSPECTIVE ON THE COMMITTEE, UH, WOULD CERTAINLY ADD VALUE.
AND THEN, UH, FOR THE LAST THREE MEMBERS, UH, WE INTRODUCED A CONCEPT OF LEGACY MEMBERS.
UH, ANYTIME YOU'RE DOING A LONG RANGE PLAN, AND THIS IS A, A, A PLAN WITH A 20 YEAR HORIZON, IT'S ALWAYS IMPORTANT TO PROVIDE SOME HISTORICAL CONTEXT TO, UH, AS IT RELATES TO HOW THE TOWN GOT TO THIS POINT AND WHERE WE'RE GOING MOVING FORWARD.
SO, UH, AS A, AS A BODY, THE COUNCIL, UH, THROUGH CONSENSUS APPOINTING THREE LEGACY MEMBERS TO ROUND OUT, UH, THOSE 25, UH, IS APPROPRIATE.
UH, SO KEY CONSIDERATIONS, UH, FOR THE MEMBERSHIP.
UM, SO WE WILL BE, UM, UH, WITH YOUR GUIDANCE, UH, UH, RELEASING AN APPLICATION, UH, FOR THIS COMMITTEE ON FRIDAY, AND THEN COMING BACK TO YOU, UM, AT, UH, YOUR SECOND MEETING IN SEPTEMBER, UH, FOR SELECTIONS.
AND SO WHEN YOU DO MAKE THOSE SELECTIONS, WE WOULD LIKE YOU TO, UH, CERTAINLY CONSIDER THAT THIS IS A CITYWIDE PLAN.
AND SO, UH, CITYWIDE DISTRIBUTED REPRESENTATION FROM BOTH RESIDENTS AND THE BUSINESS COMMUNITY IS APPROPRIATE AND ENCOURAGED, UH, WITH YOUR SELECTIONS.
UH, PEOPLE OF DIVERSE BACKGROUND AGE, UH, CONSIDERING, UM, OUR YOUNG PROFESSIONALS, UH, UH, PARTICULARLY GIVEN THE DEMOGRAPHICS OF THE TOWN, WHICH WE'VE TALKED ABOUT A LOT IN THE, UH, RECENT PAST.
AND THEN ALSO, UH, DELIBERATELY ENGAGING, UH, FOLKS, UH, WHO LIVE IN APARTMENTS, UH, PARTICULARLY GIVEN OUR HOUSING MIX AND OUR RECENT DISCUSSIONS ON THAT TOPIC.
UM, AND WITH THAT, AS, UH, KEVIN MENTIONED, UM, THIS IS, UH, A COMMITTEE THAT'S NOT FOR, UH, SOMEONE WHO MAY JUST WANNA DO A COUPLE MEETINGS OR, OR MAYBE IS VERY PASSIONATE ABOUT ONE POLICY ISSUE, BUT REALLY DOESN'T WANNA TALK ABOUT THE REST.
UH, WE DO NEED PEOPLE WHO ARE PASSIONATE AND, AND, AND CERTAINLY THERE ARE PEOPLE PASSIONATE ABOUT A RANGE OF THINGS FROM TRAILS TO HOUSING TO PICKLEBALL, AND WE WELCOME THOSE PEOPLE TO PARTICIPATE IN THAT PRO THIS PROJECT.
BUT, UH, WE ALSO WANT TO ENCOURAGE PEOPLE WHO CAN COMMIT THE TIME AND ARE ALSO ABLE TO PARTICIPATE IN BROAD DISCUSSIONS ABOUT THE FULL RANGE OF POLICY ISSUES ASSOCIATED, UH, WITH THIS VERY IMPORTANT POLICY PROJECT.
UH, SO WITH THAT, UH, WE WOULD LIKE COUNCIL DIRECTION, UM, ON, UH, OUR, UH, CRITERIA FOR FORMATION OF THE ADVISORY COMMITTEE.
YOU WANT SOME FEEDBACK ON THE CRITERIA THAT YOU'VE LISTED HERE? YES, MA'AM.
COMMENTS, THOUGHTS FROM ANYBODY? EILEEN, I THINK THESE ARE GREAT SUGGESTIONS.
UM, I LIKE THE FACT THAT YOU HAVE PUT LEGACY MEMBERS
[03:05:01]
IN THERE, ESPECIALLY WITH, UM, LOOKING AT THE LONG HISTORY OF OUR TOWN.I THINK IT'S IMPORTANT TO HAVE THAT, AND I'M GLAD YOU'RE TALKING ABOUT DIVERSITY AND FINDING PEOPLE IN APARTMENTS, BECAUSE THAT'S OBVIOUSLY A BIG PART OF OUR TIME AS WELL.
SO I THINK YOU'VE DONE A GOOD JOB, KEN.
OTHER COMMENTS THERE? UM, I LIKE THE, UH, THE COMMITTEE MAKEUP AND, UM, 25 PEOPLE IS A LOT OF PEOPLE, UM, I THINK THEY'VE PROBABLY DONE THIS BEFORE.
KEVIN PROBABLY DONE THIS BEFORE.
YOU MANAGED 25 PEOPLE, A COUPLE DROPOUTS AND OTHER REPRESENTATION, MISSED SOME MEETINGS AND SUCH.
UM, I'M REALLY EXCITED ABOUT THIS.
I THINK THIS IS REALLY GREAT, AND I'M REALLY, UH, I THINK, UM, JADE, GLAD THAT YOU'RE GONNA BE ON BOARD WITH THAT AS WELL.
I THINK IT, I THINK, I THINK IT ALL FITS.
I, I AGREE WITH BOTH OF YOU GUYS.
UH, CHIEF Q, ANYBODY? UH, YES, MAYOR, UH, I'M REALLY EXCITED ABOUT THIS PROCESS ALSO.
THIS IS, ADDISON HAS HAD THREE OTHER, UH, COMPREHENSIVE PLANS, UH, PUT TOGETHER 77 91 IN 2013.
UH, THIS IS GONNA BE THE FIRST ONE WHERE WE'RE ASKING THE COMMUNITY TO PARTICIPATE, WHICH, UH, WHICH IS THE EXCITING PART.
UH, I, I LIKE THE IDEA OF HAVING A, A A, THIS COMMITTEE, UH, A LITTLE CONCERNED ABOUT THE NUMBER.
IS IT, IF IT'S MANAGEABLE, CAN YOU SPEAK TO THAT A LITTLE BIT? HOW ABOUT THE, THE NUMBER OVERALL? SO IN, IN MY EXPERIENCE, IT'S, AND I, UH, COUNCIL MEMBER GARDNER KINDA ALLUDED TO THIS A LITTLE BIT, IT'S BETTER TO HAVE TOO MANY THAN TOO FEW.
UH, 'CAUSE OVER THE COURSE OF A PROJECT, YOU MAY HAVE PEOPLE, UH, THEIR, UM, UH, DEMANDS ON THEIR LIFE MAY CHANGE.
SO THEY MAY GET A DIFFERENT JOB.
THEY MAY, UH, BE WORKING THROUGH, UH, PERSONAL ISSUES.
THEY MAY JUST SIMPLY LOSE INTEREST IN A PROJECT.
SO IF PEOPLE DROP OFF, HAVING A ROBUST COMMITTEE AS A BACKSTOP AND, UH, HAVING, UH, A CORE GROUP, UH, OF THAT COMMITTEE THAT YOU KNOW, IS ALWAYS GONNA BE THERE AND BE RELIABLE AND PARTICIPATE IN THE MEETINGS AND PARTICIPATE IN THE OTHER ENGAGEMENT EVENTS, IT'S CRITICAL.
IF YOU HAVE TOO SMALL OF A COMMITTEE AND THEN YOU HAVE PEOPLE DROP OUT IT VERY QUICKLY, UH, CAN GET DILUTED QUITE A BIT WHERE THAT COMMITTEE IS NOT HAVING THE SAME EFFECT AS A, A MORE ROBUST COMMITTEE COULD.
CAN YOU, UH, LEMME GET BACK TO THIS PAGE, SORRY.
ONE PLANNING AND ZONING COMMISSION MEMBER SELECTED BY THE P N Z CHAIRMAN.
TELL US THE IMPORTANCE OF HAVING SOMEONE FROM P N Z ON, ON THIS COMMITTEE FROM YOUR PERSPECTIVE.
WELL, I, I THINK FIRST THE, ANY ACTION THE PLANNING ZONING COMMISSION TAKES AS IT RELATES TO REZONING CONSIDERATION, THE FOUNDATIONAL POLICY DOCUMENT THAT THEY APPLY TO THAT CONSIDERATION IS THE COMPREHENSIVE PLAN.
SO HAVING SOMEONE INVOLVED IN THAT PROCESS WHO CAN PROVIDE PERSPECTIVE NOT ONLY TO THE ADVISORY COMMITTEE, BUT ALSO RETURN THAT PERSPECTIVE FROM THE ADVISORY COMMITTEE AND THAT PROCESS TO THE WORK OF THE COMMISSION, ADDS A LOT OF VALUE.
'CAUSE, UH, SOME, WHILE IT'S NOT UNHEARD OF TO NOT HAVE A P AND Z MEMBER, UM, UH, YOU CAN HAVE SOME PROJECTS WHERE THEY'RE NOT INVOLVED OR, UH, COUNCILS, UH, NOT GETTING UPDATES WHERE THE RECOMMENDATIONS COMING OUTTA THAT PROCESS MAY BE, UM, UH, CAN BE A, A SURPRISE OR MAYBE NOT ALIGNED WITH THE, THE TRADITIONAL PERSPECTIVE OF THE COMMISSIONER COUNCIL.
BUT HAVING SOMEONE WHO UNDERSTANDS AND WAS INVOLVED IN THE UNDERLYING DISCUSSION IN TERMS OF HOW IT WENT THAT WAY, WILL, WILL HELP THE, THE, BOTH, THE COMMISSION AND COUNCIL WILL ULTIMATELY WORK THROUGH THAT AND APPLY THE COMPREHENSIVE PLAN, UH, MORE EFFECTIVELY MOVING FORWARD.
NANCY? UH, YEAH, I HAD A QUESTION.
UM, ON THE MIDWAY, UH, SOUTH, UH, ADVISORY COMMITTEE, HOW MANY, DO YOU RECALL HOW MANY WE HAD ON THAT? UH, FROM WHAT I RECALL, IT WAS 17 AND, UM, THERE WAS, THERE WAS A CORE GROUP THAT PARTICIPATED HEAVILY AND, AND PROBABLY THREE TO FOUR THAT WE'RE, WE'RE KIND OF HIT OR MISS ON THAT.
SO, UH, WITH A PROJECT THAT'S OF THAT SCALE, THAT'S OKAY.
UM, IT WAS, UH, NOT COVERING THE SAME AMOUNT OF TERRAIN THAT A COMPREHENSIVE PLAN DOES.
SO HAVING, UH, MORE INVOLVED, UH, IN THIS, UH, BROADER PLANNING PROCESS, I THINK IS, UH, APPROPRIATELY SCALING UP, RIGHT? THAT, THAT, THAT ANSWERS THAT, BECAUSE I WAS KIND OF FEELING THE SAME WAY AS, AS, UH, GUILLERMA THAT, UH, 25 SOUNDED LIKE A LARGE NUMBER, BUT WHEN YOU COMPARE IT THAT WE HAD 17 OR 18 ON MIDWAY SOUTH, I THINK IT, I THINK IT, UH, SOUNDS REASONABLE.
[03:10:01]
UM, THE OTHER THING IS, UH, ON, UM, THE HAVING ONE PLANNING AND ZONING COM COMMISSION MEMBER, UH, I DON'T SUPPOSE YOU WOULD LIMIT THAT TO ONE, BECAUSE YOU COULD OBVIOUSLY HAVE A, A CITIZEN, YOU KNOW, SOMEBODY ELSE THAT WAS, UM, JUST SELECTED BECAUSE THEY WERE A CITIZEN THAT MIGHT ALSO BE A P N Z COMMISSIONER.SO YOU WOULDN'T LIMIT IT, WOULD YOU? UH, THAT WOULD BE THE COUNCIL'S DISCRETION.
I WOULD, I WOULD NOT HAVE ANY CONCERN WITH LIMITED IF YOU HAD, UH, MULTIPLE COMMISSIONERS THAT WERE INTERESTED IN PARTICIPATING AND YOU ELECTED TO SELECT THEM, I, I DON'T SEE AN ISSUE THERE.
AND, UM, CAN YOU JUST TELL ME JUST A LITTLE BIT ABOUT, UM, HOW YOU WILL GET THESE APPLI, HOW DO YOU NORMALLY GET THESE APPLICATIONS OUT TO THE COMMUNITY SO THAT EVERYBODY KNOWS IT, KNOWS ABOUT IT? SO, WE'LL TYPICALLY, UM, PREPARE A SURVEYMONKEY APPLICATION.
SO IT'S A WEB-BASED QUESTIONNAIRE, UH, THAT, UH, PROVIDE KIND OF AUTO FILLS AS YOU FILL IT OUT AND IT, IT, THEN YOU GET THE OUTPUT.
AND WE DISTRIBUTED THAT TO COUNCIL WHEN IT'S TIME FOR SELECTION.
SO, UM, WE'LL ADVERTISE THAT, OF COURSE, IN THE TOWN NEWSLETTER ON THE TOWN WEBSITE THROUGH OUR SOCIAL MEDIA CHANNELS.
UH, WITH THIS PARTICULAR ONE, GIVEN THAT, UH, WE WANT HIGH ENGAGEMENT FROM THE BUSINESS COMMUNITY AS WELL AS, UH, WE WANT TO DO OUTREACH, UH, TO OUR, UH, APARTMENT COMMUNITIES, UH, WE'LL BE DOING SOME TARGETED OUTREACH TO THOSE GROUPS THAT MAY NOT TRADITIONALLY GET PICKED UP AS WELL BY THE TOWN NEWSLETTER AND, AND, UH, THE TOWN SOCIAL NETWORKS.
I WAS JUST PARTICULARLY CONCERNED WITH SOME OF THE ONES THAT I KNOW WE'VE DISCUSSED THAT WE'D LIKE TO SEE REPRESENTATIVE REPRESENTED, LIKE THE APARTMENT, UM, USERS RESIDENCE.
YEAH, WE, WE, WE'VE RECENTLY, UM, STARTED ENGAGING MORE WITH THE APARTMENT PROPERTY MANAGERS, SO I WOULD ANTICIPATE THAT WE'LL REACH OUT TO THEM AND ASK THEM TO SHARE THIS, UH, WITH THEIR RESIDENTS.
HEY, KEN, JUST LOOKING THROUGH MIKE ON PLEASE.
HEY, KEN, I WAS LOOKING THROUGH THE LAST COMPREHENSIVE PLAN AND I JUST GLANCE INTO IT REAL QUICK, BUT DID WE HAVE A COMMITTEE FOR THAT? NO, THE, UH, PLANNING AND ZONING COMMISSION, UH, UH, ESSENTIALLY ACTED AS THE ADVISORY COMMITTEE.
THAT'S A GOOD QUESTION, MARLON.
I DID NOT REALIZE THAT, THAT THERE WASN'T A, UH, ADVISORY COMMITTEE FOR THAT.
IT WAS JUST ALL, UH, IN-HOUSE BASICALLY, EVEN THOUGH IT WAS, UH, ELECTED PEOPLE.
ALRIGHT, WE WILL MOVE ON TO ITEM EIGHT E.
[c. Present and discuss appointing a Charter Review Commission. ]
EIGHT C.PRESENTED, DISCUSS APPOINTING A CHARTER REVIEW COMMISSION.
GOOD EVENING, MAYOR AND COUNCIL.
ASHLEY SCHROER, DEPUTY CITY MANAGER.
SO WE HAVE HAD SOME DISCUSSION ABOUT HAVING A POSSIBLE CHARTER ELECTION IN MAY OF 2024.
SO BEST PRACTICE IS TO REVIEW THAT EVERY THREE TO FIVE YEARS.
OUR CHARTER REQUIRES EVERY 10 YEARS.
WE REVIEWED, HAD A CHARTER COMMISSION IN MAY OR IN 2019, THAT HELD AN ELECTION IN MAY OF 2020.
COUNCIL APPOINTED A 14 MEMBER COMMISSION FOR THAT.
UM, THE ELECTION IN 2020 HAD 27 AMENDMENTS AND ALL OF THOSE PASSED.
SO VERY EASY QUESTION FOR COUNCIL.
LIZ, DO YOU WANT TO APPOINT A CHARTER REVIEW COMMISSION TO REVIEW THE CHARTER? THEY WOULD COME BACK, MAKE ANY RECOMMENDATIONS TO THE MAYOR AND COUNCIL, AND THEN YOU COULD CHOOSE TO HAVE A CHARTER ELECTION.
UM, WE'LL BRING BACK APPOINTMENTS IN SEPTEMBER.
AGAIN, IT WOULD BE 14 MEMBERS.
SO SOMETHING TO THINK ABOUT SINCE YOU'RE HAVING TO ALREADY, UH, HAD DO ANOTHER LARGE APPOINTMENT.
BUT THIS IS A, LET ME, THIS IS A VERY COMPRESSED SCHEDULE.
SO WITH THE WAY ELECTIONS ARE HELD NOW, WE'VE GOT TO CALL THE ELECTION FAIRLY EARLY.
IT NEEDS TO BE CALLED TYPICALLY IN FEBRUARY.
SO WE WOULD START IN OCTOBER, BE DONE BY JANUARY.
COULD BE DONE FASTER DEPENDING ON THE AMOUNT OF WORK THAT NEEDS TO GO INTO IT.
AND THESE ARE A COUPLE OF, UH, THE POSSIBLE CHARTER AMENDMENTS THAT HAVE BEEN
[03:15:01]
TALKED ABOUT, REPORTING STRUCTURE OF THE CITY SECRETARY, TERM LIMITS.AND THEN THERE'S ALWAYS MISCELLANEOUS CLEANUP THAT NEEDS TO BE DONE THAT GET US IN ACCORDANCE WITH STATE LAW AND OUR CITY ATTORNEY HAS IDENTIFIED SOME.
AND THEN WE WOULD GO THROUGH AND MAKE SURE WE GOT ALL OF THOSE.
AND THEN ANY OTHER CHANGES THAT NEEDED TO BE MADE THAT ARE RECOMMENDED FROM THE COMMISSION.
QUESTIONS FROM ANYBODY? COMMENTS? I, I'VE GOT A, UH, COMMENT AND THEN A QUESTION.
UM, SO COULD YOU GO BACK JUST ONE PAGE ON THAT SLIDE? ONE OF THE THINGS I HOPE WE WOULD, UM, CONSIDER ADDING TO, TO THESE BULLET POINTS IS THAT YOU MUST BE A RESIDENT OF ADDISON DESERVE ON OUR, UH, PLANNING AND ZONING COMMISSION OR, AND OR, UH, AND OUR, UH, B Z A, THAT, THAT IS NOT IN THE CHARTER RIGHT NOW.
AND I, AND I THINK, UH, FROM TALKING TO FOLKS, I THINK A LOT OF PEOPLE ASSUME THAT IT IS, BUT IT'S NOT.
AND SO I HOPE THAT, THAT THAT WILL BE ONE OF THE THINGS THAT WE CAN, UH, THAT WAS ACTUALLY, THAT, LET ME DOUBLE CHECK, BUT I BELIEVE THAT WAS A CHARTER AMENDMENT IN THE LAST CHARTER WOULD I WOULD LOVE TO BE, YEAH.
SO YEAH, LET ME DOUBLE CHECK ON THAT.
IF IT'S NOT, WE'LL DEFINITELY LIST THAT I, BUT I DO BELIEVE, UM, THAT WAS IN THE LAST CHART.
I LOOKED AT IT AND I WOULD LOVE TO BE CORRECTED.
UM, AND THE OTHER, THEN THE QUESTION I HAD IS, IS HERE'S THE THOUGHT IS IF WE'VE GOT JUST A SMALL, LIKE A HANDFUL OF BULLET POINTS, AND WE JUST DID THIS IN 2019, DO WE NEED A COMMITTEE TO GO THROUGH THE CHARTER? UH, ALL OF IT AGAIN, AND ESPECIALLY CONSIDERING WE'RE IN A TIGHT, TIGHT SCHEDULE THAT IS, UM, ACTUALLY THE CHARTER SAYS THAT IT WILL BE, WHEN YOU DO IT AT LEAST EVERY 10 YEARS, IT'LL BE REVIEWED BY A COMMISSION.
AND THEN ALL IT IS, IS A RECOMMENDATION TO THE COUNCIL.
AND WE'RE NOT DOING IT EVERY 10 YEAR.
I MEAN, WE'RE TALKING ABOUT DOING IT, UM, WHAT IN, IN LESS THAN FIVE YEARS, RIGHT? CORRECT.
SO ARE WE REQUIRED TO DO, WE'RE REQUIRED TO DO IT EVERY 10 YEARS.
YOU BEST PRACTICE IS TO DO IT EVERY THREE TO FIVE YEARS.
YEAH, THAT'S, THAT'S REALLY NOT THE QUESTION.
MY QUESTION IS, IS, UM, IF, IF WE HAVE A, UH, A CHARTER AMENDMENT, ARE WE, ARE WE REQUIRED TO HAVE A COMMITTEE NO.
REVIEW IT? NO, YOU COULD, I MEAN, YOU COULD DICTATE AND SAY, WE'RE GOING TO PUT THESE ITEMS ON THE CHARTER ON A, ON A BALLOT FOR A CHARTER AMENDMENT WITHOUT HAVING A COMMITTEE.
BEST PRACTICE IS TO HAVE A COMMITTEE REVIEW THOSE.
UM, MARLON, CAN YOU TELL, UH, ASHLEY, CAN YOU TELL US WHO OUR LAST CHARTER REVIEW WAS BEFORE THE 2019? OH MY GOODNESS.
UM, MAY HAVE BEEN BEFORE YOU GOT, YEAH, IT WAS BEFORE I GOT HERE.
SO I THINK IT WAS A WHOLE, I WOULD HAVE TO GO BACK.
I THINK IT WAS A WHOLE 10 YEARS.
IT WAS 10 YEARS, WASN'T IT? 10 YEARS? I WAS ON IT.
SO, UH, I THINK I'M, UH, I'M, I'M KIND OF IN THE SAME BALLPARK HERE WITH MARLON.
IT, WE JUST HAD THIS FIVE YEARS AGO, UH, AND IT WAS EXTENSIVE.
IT WAS 27 AMENDMENTS AND THEY ALL, THERE WAS A, IT WAS YEOMAN'S EFFORT TO GET THAT DONE, UH, PUT THAT ON THE BALLOT.
UH, WE, UM, AND I APPRECIATE ALL THE EFFORT THAT WENT ON, UH, ON THAT COMMITTEE.
I'M NOT SEEING OUT OF THESE BULLET POINTS HERE.
AND MARLON MAY HAVE ADDED ONE.
I'M NOT SEEING AN ISSUE HERE THAT'S PRESSING THAT I BELIEVE, UH, NEEDS, AND CORRECT ME IF I'M WRONG HERE, MR. CITY MANAGER, I DON'T THINK WITHOUT GOING AND MAKING THESE CHARTER AMENDMENTS, THAT'S NOT A STUMBLING BLOCK TO OUR SHORT, SHORT-TERM PLANS HERE.
THE TOWN WILL NOT FALL APART WITHOUT ANY AMENDMENT
SO WE'RE JUST GONNA, WE'RE GONNA BE PUTTING THIS, THIS, UH, LARGER COMMITTEE TOGETHER, UH, FOR THE COMPREHENSIVE STUDY.
AND WE'VE GOT A LOT ON OUR PLATES.
SO I, I'D LIKE TO CON I'D LIKE MY, UH, CO FELLOW COUNCIL MEMBERS HERE TO CONSIDER PERHAPS, UH, POSTPONING THIS, UH, I DON'T KNOW ABOUT INDEFINITELY, BUT JUST AT LEAST POSTPONING IT FOR THIS YEAR.
WE'VE GOT A LOT ON OUR PLATES.
WE'RE ASKING, WE'RE WE'RE ASKING A LOT FROM THE STAFF RIGHT NOW.
EILEEN, I KNOW THAT WE ARE GOING TO BE HIRING A NEW CITY SECRETARY.
[03:20:01]
AND SO, UM, DAVID, CAN YOU ADDRESS THE NEED FOR THE CHANGE FROM THE REPORTING STRUCTURE IN THIS, IN THAT WHOLE HIRING PROCESS? I, I MEAN, UL ULTIMATELY THAT IS A, THAT'S A, A POLICY QUESTION.UM, BUT YOU KNOW, I THINK CERTAINLY WE'VE ALREADY TAKEN STEPS TOWARD THAT.
THERE'S ALREADY A RESOLUTION PASSED BY COUNCIL TO GIVE DAY-TO-DAY OVERSIGHT TO THE CITY MANAGER.
SO I THINK THE REASONS FOR THAT, THE REASONS TO DO THAT ARE SIMILAR TO MAKING THE CHANGE TO THE CHARTER SO THAT THERE'S A CLEAR REPORTING RELATIONSHIP AND EVERYTHING THAT GOES ALONG WITH THAT.
RIGHT NOW, THERE'S SOME AMBIGUITY WHEN YOU HAVE A RESOLUTION THAT SAYS DAY-TO-DAY OVERSIGHT, BUT YOU HAVE A CHARTER THAT HAS A DIFFERENT REPORTING STRUCTURE.
I, I THINK IT'S WORTH, AND THAT'S WHY IT'S, IT'S UP THERE AND WHY WE'VE HAD THE DISCUSSIONS, IT'S WORTH CLEANING THAT UP.
AND I THINK THERE'S A LOT OF BENEFITS TO HAVING IT REPORT UP TO THE CITY MANAGER.
SO IT DOESN'T SEEM LIKE WE HAVE THAT MUCH TO, TO ADDRESS ON THE CHARTER, ON THE LIST, IN ADDITION TO THE ONE THAT, UH, MARLON BROUGHT UP.
SO WHERE DID THIS COME FROM? DID THIS COME FROM DAVID, DID YOU SUGGEST THAT WE PUT THIS I I KNOW WE, WE, WE BROUGHT IT UP, BUT THIS MAY BE THE, THE OUTCOME OF THAT, THAT WE, THERE WAS A CONVERSATION WITH COUNSEL WHERE COUNSEL ASKED TO HAVE THIS CONVERSATION TO SAY, DO WE WANT A COMMITTEE OR NOT? OKAY.
I THINK WE COULD DO THIS IN A WORK SESSION.
YOU THINK WHAT? I THINK WE COULD DO THIS WORK IN A WORK SESSION.
I WOULD NOT BE IN FAVOR OF DOING A COMMITTEE FOR THIS AT THIS POINT.
I, I DON'T, I DON'T WANNA PRESCRIBE THAT A WORKS SESSION'S THE RIGHT THING, BUT NOT A COMMITTEE AT THIS TIME.
WELL, WHERE I AM ON THIS IS, IS I FEEL LIKE WE NEED TO DO THIS, BUT I, I THINK THAT THE, JUST HAVING THE, UH, THE BANDWIDTH WITHIN THE TOWN MIGHT BE CHALLENGING HAVING ENOUGH, UH, FOLKS THAT ARE WILLING TO, TO SERVE ON THIS WHILE WE'RE TRYING TO GET VOLUNTEERS FOR THE, UH, UH, COMPREHENSIVE PLAN.
SO I'D BE INCLINED TO, UM, PUT THIS OFF AND MAYBE TALK ABOUT IT A YEAR FROM NOW INSTEAD OF, INSTEAD OF, UM, THIS YEAR TRY TO TRY TO FILL THOSE SPOTS JUST WITH SOMEBODY IS KIND OF WHERE I'M WITH THAT.
CAN I MAKE A SUGGESTION RATHER THAN HAVING A 14 PERSON COMMITTEE? IF WE HAD A SEVEN PERSON COMMITTEE, WHICH WOULD MEAN THINGS WOULD LIKELY MOVE MUCH MORE QUICKLY, UM, THEN WE WOULDN'T NEED AS MANY VOLUNTEERS TO BE INVOLVED AND WE COULD ADDRESS THE ISSUES THAT NEED TO BE ADDRESSED AND MOVE ON.
CAN I ASK A QUESTION? JUST I ASK A QUESTION FOR CLARIFICATION.
DO WE HAVE TO HAVE A CITIZEN COMMITTEE TO MAKE CHARTER CHANGES? NO, YOU DON'T HAVE TO.
BUT WE ARE REQUIRED TO REDO A CHARTER REVIEW MINIMUM EVERY 10 YEARS.
AND, AND TO THE POINT THAT THAT WAS MADE, YOU KNOW, WHEN WE DID IT 10 YEARS AGO, UH, OR WHEN WE WAITED 10 YEARS, THERE WAS A LOT OF THINGS.
SO TO DO IT EVERY THREE TO FIVE YEARS, IT COULD BE A LOT QUICKER PROCESS AND YOU WOULDN'T HAVE NEARLY AS MUCH TO TO WORK WITH.
SO I WOULDN'T WANNA WAIT ANY LONGER THAN MAYBE ANOTHER YEAR TO DO IT, BUT, UM, BUT I, I JUST THINK RIGHT NOW IS NOT THE BEST TIME TO GET IT DONE.
AND, AND I DON'T, I DON'T THINK I'D BE IN FAVOR OF A MINI COMMITTEE EITHER OF SEVEN.
SO COULD WE MAKE SOME OF THESE DECISIONS AS A COUNCIL, SOME OF THESE CHANGES? UH, NO.
YOU CAN'T, YOU CAN'T CHANGE THE CHARTER.
YOU, BECAUSE IT HAS TO BE VOTED ON.
THAT'S, THAT'S WAS CLARIFICATION I WANTED TO GIVE THANK YOU NANCY TIME OF THE OPINION THAT WITH EVERYTHING ELSE THAT, THAT WE HAVE KIND OF ON OUR PLATE, THAT WAITING A YEAR FOR THIS MAKES SOME SENSE.
AND, UM, YOU KNOW, I I, I LIKE THE SIZE OF, OF THIS GROUP, UM, BUT I PREFER NOT TO TAKE THAT MANY PEOPLE OUT OF THE OTHER POOL FOR THE, FOR THE COMP PLAN.
ANY, ANY OTHER COMMENTS? UH, YEAH, JUST CLARIFICATION.
IT SOUNDS LIKE WE'VE GOT THREE THAT WANNA DO IT AND THREE THAT DON'T.
AND I DON'T KNOW HOW THE, HOW WE HANDLE THAT.
SO WHO'S INTERESTED IN DOING A, A COMMITTEE RIGHT NOW? NO, I, WHAT, WHAT I'M, WHAT I'M HEARING IS EILEEN AND DARREN AND I WANT TO HAVE A CHARTER AMENDMENT, UM, DONE.
AND, AND I'M, I'VE HEARD THREE THAT, THAT, THAT WANNA PAUSE IT FOR LATER.
UM, I WOULD RATHER PAUSE IT THAN DO A COMMITTEE FOR IT.
IF WE HAVE TO HAVE A, A COMMITTEE AND A, A VOTE OF, UH, HAVE BE ON THE, UM, ELECTION, THEN I WOULD RATHER WAIT.
WE'VE GOT A LOT ON OUR PLATE RIGHT NOW.
RIGHT? I'M SORRY, I WAS HAVING A HARD TIME.
WHAT'D YOU SAY ABOUT THE COMMITTEE PART? SO IF WE WOULD HAVE TO PUT A COMMITTEE TOGETHER, I WOULD RATHER NOT DO THAT AT THIS TIME.
[03:25:01]
I WOULD WAIT TILL NEXT YEAR.AND JUST AS A POINT OF CLARIFICATION, WHEN THERE IS AN ELECTION, WOULD THAT BE INCLUDED WITH THE MAY COUNCIL ELECTION? OKAY.
SO IT'S NOT AN ADDITIONAL ELECTION.
IT WOULD BE THE SAME, THE UNIFORM ELECTION DATE.
SO WE CAN ONLY HOLD ELECTIONS IN MAY OR NOVEMBER.
MAY IS MORE COST EFFECTIVE BECAUSE YOU HAVE TO HAVE LESS PRECINCTS.
SO IT IS MORE COST EFFECTIVE AND WE'RE TYPICALLY HAVING A ELECTION ANYWAYS, BUT THOSE ARE THE ONLY TWO UNIFORM ELECTION DATES.
WE CAN HOLD ELECTIONS ON MAY AND NOVEMBER.
AND I REMEMBER THAT MAYOR, AND YOU MAY ALSO, THAT THERE, THAT WAS A CONCERN BECAUSE OF THE 27 ITEMS THAT WERE ON THAT, UH, ON THAT BALLOT AND VOTER FATIGUE CHALLENGE AT, AT THAT TIME.
SO YEAH, IT MADE THAT BALLOT PRETTY OVERWHELMING FOR PEOPLE TRYING TO UNDERSTAND EVERYTHING.
AND THAT CAUSED A CHALLENGE IN ITSELF.
YEAH, THROUGH THE WHOLE, BUT NO, I MEAN, I'M NOT GETTING MUCH, MUCH OF, OF A CONSENSUS THAT PEOPLE, THAT ANYBODY WANTS TO REALLY DO IT RIGHT NOW UNLESS YOU DO MARLIN.
I'VE GOT ONE FOLLOW UP QUESTION FOR DARREN.
DARREN, WOULD YOU BE OPEN TO DOING THIS WITHOUT A COMMITTEE WITHIN REASON AND WHAT'S APPROPRIATE FOR MAKING SOME CHANGES? MAYBE SOME OF THE TWEAKS LIKE, UH, THE RESIDENCY OF, UH, BEING ON A COMMITTEE, THINGS LIKE THAT.
MAYBE THE STRUCTURE OF THE CITY MAN, WHATEVER, SOME OF THE THINGS THAT ARE APPROPRIATE WITH THE GUIDANCE OF COUNCIL AND, AND THE TOWN PROFESSIONALS.
IF WE COULD DO THAT AND THEN IT GOES TO AN ELECTION, IF THAT'S PROPER, I WOULD BE IN FAVOR OF THAT, BUT NOT ASSEMBLING A COMMITTEE.
YEAH, I'M, I'M IN, I'M FLEXIBLE.
IF IT'S SOMETHING LIKE EILEEN PROPOSED SOMETHING VERY SMALL WITH SEVEN, SEVEN PEOPLE, I THINK THEY COULD KNOCK OUT AGAIN.
MAYBE A HANDFUL OF LITTLE, LITTLE QUICK UPDATES OR, OR NO COMMITTEE.
WELL THAT'S CERTAINLY SOMETHING, IF, IF WE DECIDE WE WANNA DO SOMETHING LIKE THAT AND PUT IT ON NEXT MAY'S BALLOT, THEN WE CAN, WE'VE GOT TIME TO TALK ABOUT THAT BETWEEN NOW AND THEN.
IF WE'RE, IF WE'RE GONNA DO THAT WITHOUT DOING A, A COMMITTEE, A COMMISSION.
CORRECT? UH, I'M, I'M SORRY I DIDN'T GET YOUR POINT.
IF WE DID WHAT I, IF WE, IF IF WE WERE GONNA, IF WE'RE GONNA PUT IT, TRY TO PUT, PUT IT ON THE BALLOT WITHOUT HAVING THE CHARTER REVIEWED BY COMMISSION, THEN WE, WE, WE DON'T HAVE TO MAKE THAT DECISION RIGHT NOW, BUT, UM, THIS IS ABOUT WHETHER WE'RE GONNA PUT A COMMISSION TOGETHER, RIGHT? THAT THAT'S CORRECT.
ALTHOUGH IF THERE WAS DIRECTION TO COME BACK WITH A WORK SESSION TO POTENTIALLY PUT SOMETHING STRAIGHT TO A BALLOT, I WOULD LIKE TO GET THAT DIRECTION SO THAT WE CAN MM-HMM.
AND I'M NOT, I'M NOT, I THINK ATTORNEY, YES.
I RAISE A HAND JUST REAL QUICK, I JUST WANTED TO MENTION, SO ABOUT THE CHARTER REVIEW COMMISSION AND THE REQUIREMENT.
SO IT'S ACTUALLY IN YOUR CHARTER RIGHT NOW.
UM, AND WHAT IT SAYS IS THAT YOU MAY APPOINT ONE, BUT IF YOU CHOOSE TO APPOINT ONE, EACH MEMBER OF THE COUNCIL SHALL HAVE THE RIGHT TO APPOINT TWO MEMBERS.
SO THAT'S WHERE YOU GOT TO THAT 14 NUMBER.
NOW, THE WAY THAT IT'S WRITTEN, IT'S TO, YOU SHALL HAVE THE RIGHT TO, THAT DOESN'T MEAN YOU HAVE TO.
SO THAT MEANS IF SOME OF YOU CHOOSE TO WAIVE THAT RIGHT TO APPOINT TWO, YOU COULD MAKING A SMALLER COMMISSION.
ANY OTHER COMMENTS? STENT HERE.
I THINK WHAT I WOULD LIKE TO HEAR IF ARE, IS THERE A MAJORITY OF COUNCIL THAT WANTS US TO BRING THIS BACK FOR AN EXPEDITED PROCESS WITHOUT A COM? WITHOUT A COMMITTEE? OKAY.
AND I, I'M NOT IN FAVOR OF THAT.
I, I, I DON'T SEE THE BIG URGENCY ON THIS ONE MYSELF.
AND I DID VERIFY THERE WAS A AMENDMENT THAT REQUIRED THAT PLANNING AND ZONING.
MEN COMMISSION MEMBERS AND ZONING BOARD OF ADJUSTMENT MEMBERS HAVE TO BE A RESIDENT OF THE TOWN.
SO I LET, AND I WILL GO BACK AND CHECK THE CHARTER
WE KEEP FINDING SOME THAT WERE CHANGED IN THE ELECTION THAT DIDN'T MAKE IT INTO THE VERSION OF THE CHARTER.
SO I'LL GO BACK AND CHECK THAT AND MAKE SURE IT GOT CHANGED IN OUR YEAH, I THINK YOU'LL FIND THAT THAT WASN'T CHANGED.
'CAUSE MARLON AND I LOOKED AT THAT A WHILE BACK AND, AND WE, IT STILL REFLECTED, DID NOT, DID NOT REFLECT THAT CHANGE.
AND I ACTUALLY JUST SEARCHED THE CHARTER AS WELL.
AND IT'S NOT SPECIFICALLY, BUT THERE IS A NOMINATIONS PROVISION WHERE IT TALKS ABOUT WHEN MAKING A NOMINATION AND FILLING OUT THE APPLICATION, YOU HAVE TO VERIFY RESIDENCY.
SO I BELIEVE THERE WAS AN INTENT, BUT I DON'T SEE IT.
WE'LL, WE'LL GO BACK AND AND MAKE SURE THAT'S CLEAR, SIR, YOU CHECKED IT AND IT, IT DID GET, IT DID GET APPROVED.
WHICH ONE WAS THAT? IT WAS O PROPOSITION.
[03:30:01]
PROPOSITION O.WHAT'S THE LANGUAGE OF THAT? IT IS, HOLD UP, PULLING IT UP AGAIN BECAUSE IT'S NOT THAT WHEN THEY ARE NOMINATED, IT IS IF THEY MOVE OUT OF THE CITY WHEN SERVING, IT SAYS, UH, POWERS OF THE CITY COUNCIL BE AMENDED TO REQUIRE MEMBERS OF THE PLANNING AND ZONING COMMISSION AND BOARD OF ZONING ADJUSTMENT TO BE RESIDENTS AND REGISTERED VOTERS OF THE TOWN.
WHAT WAS THAT? WHAT WAS THAT QUESTION, MARLON? SO, SO WE GOT APPROVED.
WE JUST HAVEN'T UPDATED THE CHARTER WITH, WITH THAT LANGUAGE.
I WILL TELL YOU WE HAVE BEEN DOING APPOINTMENTS THAT WAY, BUT THE, I MEAN WE'VE BEEN MAKING SURE THAT EVERYBODY WAS A REGISTERED VOTER AND A, A RESIDENT.
SO ARE WE GOOD WITH NOT MOVING FORWARD WITH SOMETHING AT THIS POINT? IS THAT, AM I HEARING CORRECTLY? UH, I'M GOOD WITH, WITH TAKING A PAUSE.
[e. Present and discuss the Town of Addison Fiscal Year 2023 Third Quarter Financial Report.]
EIGHT E PRESENTED, DISCUSSED THE TOWN OF ADDISON FISCAL YEAR 20, 23, THIRD QUARTER FINANCIAL REPORTS.SO, UH, STEVEN WILL COME UP HERE, BUT IF HE'S NOT GONNA PRESENT THE QUARTERLY REPORT, IF YOU HAVE ANY QUESTIONS, PLEASE ASK HIM.
UNLESS YOU WOULD REALLY LIKE THE PRESENTATION.
I'M SURE HE IS MORE THAN WILLING TO DO IT.
YEAH, I'D, I'D LOVE TO SEE THIS JUST BE A Q AND A OF ANYBODY THAT HAS A QUEUE.
WELL, I DON'T SEE ANY GREEN LIGHTS.
I'M, I'M GOING TO, UH, ASK A QUESTION IF I COULD ON THE, GO AHEAD.
UH, STEVEN, ONE OF THE THINGS I'M, I'M USED TO SEEING ON THE, IN THE PAST IS, IS IT'S ABOUT THREE PAGES AND, AND IT'S, IT'S DISCUSSING OCCUPANCY LEVEL WITH COMMERCIAL AND RETAIL AND VARIOUS FACTS ON THAT.
IS THERE A REASON WHY OR IS, CAN YOU SHARE SOME INSIGHT AS TO THAT? UH, WE, WE, WE STILL HAVE THAT INFORMATION, UM, BUT WE'VE NOT INCLUDED IT IN THE PRESENTATION FOR THE LAST, I THINK MAYBE THREE, UM, PRESENTATIONS.
BUT WE DO HAVE THAT INFORMATION STILL.
UH, I THINK THE THOUGHT WAS IT WAS GETTING A LITTLE TOO BUSY AND TOO MUCH INFORMATION WE'RE JUST IN THE PRESENTATION.
AND I, I HAVEN'T, I'VE SAT I SAT OUT FOR A YEAR.
BUT, UM, FOR ME, UM, THAT WAS EXTREMELY HELPFUL.
AND, AND, AND IT'S EVEN MORE RELEVANT NOW WITH, WITH, UM, I, I, I WANNA HAVE A GOOD HANDLE OF, OF WHERE WE'RE AT WITH, WITH OUR OFFICE AND OCCUPANCY AND SO FORTH, UM, NOW AND IN THE NEXT FEW YEARS, UH, AFTER COVID AND, AND ALL THE CHANGES WE'VE BEEN THROUGH.
UH, UM, SO I WOULD LOVE TO SEE, OKAY, THAT INFORMATION COME BACK.
AND THAT'S THE ONLY QUESTION I HAD.
MAR MARLA, ARE YOU REFERRING TO THE DASHBOARD THAT HAD SEVERAL, UH, GRAPHS ON IT? I, I I THINK WE DROPPED THAT.
I, I BELIEVE SO THAT THERE WAS A DASHBOARD WITH, UH, HOTEL OCCUPANCY AND, UM, TWO OR THREE PAGES PERMITTING INFORMATION AND THAT, THAT TYPE OF INFORMATION.
SO IS THAT SOMETHING YOU CAN PROVIDE ON, ON THE WEBSITE OR IS THAT SOMETHING THAT WE, YOU'D WANT US TO ASK FOR AS, I MEAN, I'LL, I'LL JUMP, YOU KNOW, I THINK WE CAN FIND A BETTER, CERTAINLY WE CAN PUT IT IN HERE IN, IN, IN THE FINANCE REPORTS FOR NOW SO THAT THE INFORMATION'S NOT LOST.
I THINK THERE'S BETTER PLACES FOR IT THAN THE FINANCE REPORT.
THERE'S LIKE, WE COULD HAVE ECONOMIC DEVELOPMENT, QUARTERLY REPORTS, THINGS LIKE THAT.
UM, I THINK IT DISTRACTS A LITTLE BIT FROM WHAT THE FINANCE REPORT IS, BUT CERTAINLY IT'S GOOD INFORMATION.
SO HOW, WE'LL, WE'LL MAKE SURE IT'S IN HERE GOING, GOING FORWARD UNTIL WE FIND A BETTER PLACE FOR IT.
ANYTHING ELSE? OTHER QUESTIONS? THAT WAS EXCELLENT.
[f. Present and discuss updates to the City Council Liaison Appointments.]
EIGHT F PRESENT AND DISCUSS UPDATES TO THE CITY COUNCIL LIAISON APPOINTMENTS.WE HAVE, THE METRO SERVICES IS, UH, WE'VE HAD, UH, COMMUNITY PARTNERS MEMBER, UH, FRAN POWELL HAS BEEN SERVING AS OUR LIAISON TO METROCREST SERVICES FOR SOME TIME NOW.
IS THAT FRAN STILL IN THE BACK? HI FRAN, THANK YOU FOR HANGING OUT WITH US ALL NIGHT.
UH, BUT SHE, AND SHE'D BEEN DOING JUST A WONDERFUL JOB OF THAT AND, UH, SHE INTENDS TO CONTINUE AND, UH, YOU KNOW, WE, WE INCREASED OUR DONATION.
WE'RE INCREASING OUR DONATION TO METRO SERVICES AND, AND IT'S SUCH AN IMPORTANT PART OF, UH, OF, OF, OF OUR COMMUNITY.
[03:35:01]
ALSO TO ASSIGN COUNCIL MEMBER RESNICK TO SERVE AS A LIAISON TO METRO SERVICES.UH, WE'LL REMOVE HER FROM, UH, WORLD AFFAIRS COUNCIL WHERE SHE WAS ASSIGNED PREVIOUSLY, AND THEN WE'LL ASSIGN HER TO METROCREST SERVICES.
SO SHE WILL, SHE CAN PARTNER WITH FRAN POWELL TO GIVE US A GREAT REPRESENTATION WITH METROCREST SERVICES.
SO, UH, THANK YOU FOR THAT, EILEEN, AND THANK YOU FRAN POWELL FOR ALL OF YOUR HARD WORK FOR US AND ALL, ALL THAT YOU DO FOR ADDISON.
DO YOU HAVE ANY COMMENTS? NO, I'M JUST HAPPY TO DO IT AND HAPPY TO WORK WITH FRAN.
ANY OTHER COMMENTS ABOUT THAT ITEM, FRIEND? ANYBODY? VERY GOOD NOW, WE'LL, I THINK WE'RE READY TO MOVE TO THE FINAL ITEM UNLESS I MISS SOMETHING, WHICH HAPPENS FROM TIME TO TIME.
[4. Items of Community Interest. The City Council will have this opportunity to address items of community interest, including: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition; a reminder about an upcoming event organized or sponsored by the Town of Addison; information regarding a social, ceremonial, or community event that was or will be attended by an Addison City Council member or an official; and, announcements involving an eminent threat to public health and safety in Addison that has arisen since posting this agenda.]
THAT'S ITEM FOUR ON THE REGULAR MEETING ITEMS OF COMMUNITY INTEREST.THIS IS THAT TIME FOR THE COUNCIL TO SPEAK ABOUT ANYTHING THAT THEY'VE SEEN OR HEARD OR ANYTHING GOING ON THAT THEY'D LIKE TO SHARE WITH THE, WITH THE GROUP AND THE COMMUNITY.
ANYBODY, NANCY? WELL, I WAS GOING TO TAKE THE OPPORTUNITY TO, UM, THANK LAUREN, BUT I THINK SHE'S GONE, UM, FOR THE GREAT PRESENTATION THAT SHE DID TODAY AT, UH, THE METROCREST CHAMBER ECONOMIC DEVELOPMENT LUNCHEON.
REPRESENTED AND SHE DID A FANTASTIC JOB.
I JUST WANNA SAY THAT METROCREST SERVICES HAD A WONDERFUL RIBBON CUTTING FOR THEIR NEW BUILDING.
UM, MANY OF US WERE THERE, BUT THEY'RE DOING GREAT WORK IN OUR COMMUNITY.
ANYBODY ELSE? YEAH, WELL, NANCY, YOU STOLE MY THUNDER ABOUT LAUREN.
I WAS GONNA GONNA GIVE HER, UH, KUDOS ON HER, ON HER.
GREAT JOB SHE DID FOR US TODAY.
BUT ALSO, UH, YOU KNOW, THE COUNCIL AND THE STAFF, WE FILLED UP TWO TABLES AT THE, AT THE EVENT TODAY AND I THINK WE REPRESENTED ABOUT AS WELL AS ANY OF THE OTHER METRO CREST CITIES.
SO, UH, THANKS TO EVERYBODY FOR SHOWING UP FOR THAT AND FOR ALL THE STAFF FOR ARRANGING THAT AND MAKING IT HAPPEN.
ANYTHING ELSE FROM ANYBODY? ANYTHING FROM YOU, DAVID? ALRIGHT, WELL IT IS 9 38 AND WE WILL ADJOURN FOR THE EVENING.