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[ Call Meeting to Order]
STAND UP FOR THE PLEDGE.I PLEASURE THAT YOU TO THE FLAG, THE UNITED STATES OF AMERICA IN TWO TO THE REPUBLIC FOR WHICH IT STANDS.
BE VISIBLE WITH A I JUSTICE FOR.
LET ME READ THIS, THEN READ, READ ALL OF THEM, AND THEN
[ EXECUTIVE SESSION Closed (Executive) Session of the Addison City Council pursuant to: Section 551.074 Personnel Matters - Tex. Gov. Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, pertaining to: Municipal Court Presiding and Alternate Judges City Manager Section 551.071 Consultations with Attorney, Tex. Gov. Code, Consultation with an attorney to seek advise of its attorney about: (1)(A) pending or contemplated litigation or (1)(2) a settlement offer regarding: Update on Midway Road Revitalization Project Condemnations]
WE GO INTO EXECUTIVE SESSION.CLOSE EXECUTIVE SESSION OF THE ADDISON CITY COUNCIL.
PURSUANT TO SECTION 5 1 4 PERSONNEL MATTERS HAS OF GOVERNMENT CODE TO DELIVERY, THE APPOINTMENT, EMPLOYMENT EVALUATION.
WE ARE SILENT DUTIES, DISCIPLINE, OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEES PERTAINING TO NUMBER ONE MUNICIPAL COURT RESIDING AND AUTOMAT JUDGES.
I THINK WE DON'T HAVE TO TALK ABOUT CITY MANAGER ANYMORE.
AND A SECTION 5 1 0 7 1 CONSULTATIONS WITH ATTORNEY TEXAS GOVERNMENT CODE CONSULTATION WITH THE ATTORNEY TO SEEK ADVICE OF ITS ATTORNEY.
ABOUT ONE EIGHT PENDING ORATED.
LITIGATION ONE TWO SETTLEMENT OFFER REGARDING UPDATE ON MIDWAY REVITALIZATION PROJECT.
RIGHT NOW IS 6:01 PM WE ARE ENTERING INTO EXECUTIVE SESSION RIGHT NOW IS
[ Reconvene in to Regular Session: In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session pursuant to: Section 551.074 Personnel Matters - Tex. Gov. Code Section 551.071 Consultations with Attorney, Tex. Gov. Code]
6:50 PM WE ARE EXITING THE EXECUTIVE SESSION SO THERE'S NO ACTION TAKEN.[1. Present and Discuss the Annual Council Strategic Planning Process. ]
WORK SESSION ITEM NUMBER ONE, PRESENT, DISCUSS THE ANNUAL COUNCIL STRATEGIC PLANNING PROCESS.BILL HOLLY, DIRECTOR OF ADMINISTRATIVE SERVICES.
SO, UH, WE WERE ASKED TO, TO DISCUSS OUR STRATEGIC PLANNING, UH, PROCESS.
SO TONIGHT WE'LL TALK A LITTLE BIT, UH, JUST A QUICK OVERVIEW OF STRATEGIC PLANNING, WHAT THE TOWN HAS BEEN DOING REGARDING STRATEGIC PLANNING IN RECENT YEARS, WHAT OUR COMPARATOR CITIES ARE DOING, AND THEN WE WILL SEEK ANY DIRECTION THAT YOU HAVE FOR US FOR THE, THE PROCESS GOING FORWARD.
SO STRATEGIC PLANNING IS A PROCESS WHERE THE ORGANIZATION'S LEADER DEFINE THE VISION AND THE FU VISION FOR THE FUTURE AND IDENTIFY THE ORGANIZATION'S GOALS AND OBJECTIVES.
THAT'S VERY HELPFUL SO THAT AN ORGANIZATION IS BEING PROACTIVE AND NOT REACTIVE, THAT WE'RE FORMULATING STRATEGIES BASED ON A LOGICAL APPROACH, THAT THERE'S BETTER COMMUNICATION BETWEEN THE POLICY MAKERS AND, AND THE PERSONNEL CARRYING OUT THOSE, THOSE POLICIES.
AND IT HELPS ALIGN GOALS AND OBJECTIVES.
IT'S ALSO HELPFUL TO EMPOWER THE EMPLOYEES BECAUSE THEY'RE, THEY'RE GIVEN CLEAR DIRECTION AND THEN THEY CAN JUST GO AND DO THEIR THING.
SO SINCE 2016, UH, COUNCIL HAS MET ANNUALLY TO DISCUSS STRATEGIC PLANNING QUESTIONS AND IDENTIFY KEY PRIORITIES FOR THE TOWN.
THAT FIRST SESSION BACK IN 2016 WAS, UM, WE, WE USE STRATEGIC GOVERNMENT RESOURCES AS A, AN OUTSIDE CONSULTANT TO CONDUCT THAT.
AND THEN SUBSEQUENTLY EACH YEAR, UH, SOMEONE FROM SDR HAS COME BACK AND, AND BASICALLY UPDATED THAT, UH, THAT PROCESS ON AN ANNUAL BASIS.
COUNCIL THEN FORMALLY ADOPTS THE STRATEGIC PILLARS AND MILESTONES IN A RESOLUTION.
AND THEN COUNCIL, UH, STAFF USES THAT WHEN THEY'RE DEVELOPING THEIR BUDGETS AND THEIR ACTIVITIES FOR THE FISCAL YEAR.
THE PROCESS HAS TAKEN PLACE IN MAY OR JUNE, AND THEN A QUARTERLY REPORT, UH, TOWARDS THOSE INITIATIVES ARE, IS PROVIDED TO COUNCIL.
AND THERE'S AN EXAMPLE OF, OF HOW IT GOES FROM A PILLAR TO A MILESTONE TO AN INITIATIVE, AND THEN A STATUS, UH, A QUARTERLY STATUS UPDATE ON EACH OF THOSE.
THE TOWN REGULARLY USES THESE 13 COMPARATOR CITIES.
SO WHAT I DID WAS, WAS CONTACT THEM AND RESEARCH WHAT THEY DO FOR THEIR, UH, STRATEGIC PLANNING PROCESSES.
AND I'LL HIT THE HIGH POINTS, UH, FOR YOU.
SO OUT OF THOSE COMPARATOR CITIES, UH, ALL BUT TWO, THE COUNCIL DOES PARTICIPATE IN A STRATEGIC PLANNING PROCESS.
THOSE TWO CITIES, UH, IT'S NOT THAT THEY DON'T, UH, THEY, THEY HAVE MORE DEPARTMENT BASED ONES.
THEY'RE, THEY'RE MAYBE KIND OF A BOUTIQUE SMALLER COMMUNITY, OR THEY'RE AN ESTABLISHED COMMUNITY THAT HASN'T REALLY GROWN.
SO THEY'RE IN MORE OF A MAINTENANCE MODE.
SO THEY'RE FOCUSING ON A, A STRATEGIC PLAN FOR THIS DEPARTMENT OR THAT DEPARTMENT VERSUS A LARGER, UH, A LARGER ONE.
SO IT'S NOT THAT THEY DON'T, IT'S JUST THAT THEY DO IT DIFFERENTLY.
SO HOW OFTEN DO THEY DO THAT? UM, ANNUALLY, MORE JUST, JUST MORE THAN HALF DO THAT ANNUALLY.
UH, ONE DOES IT, UH, 8% EQUALS ONE DOES IT EVERY OTHER YEAR.
ABOUT A QUARTER OF THEM DO IT EVERY FIVE YEARS OR MORE.
SO THEY MIGHT HAVE A VISION 2030 VISION 2040.
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AND THEN AGAIN, TWO OF, UH, TWO OF THE 13, UH, DO NOT, UH, ENGAGE IN THAT.AND THEN THE OTHER QUESTION WAS, WHAT TIME OF THE YEAR DO THEY DO THAT? ONE DOES IT IN THE FALL, ABOUT A THIRD, DO IT IN THE WINTER, UH, JUST COMING INTO THE NEW YEAR.
SO THAT GIVES TIME TO KIND OF LEAD INTO THE BUDGET PROCESS.
ONE DOES IT IN THE SPRING, UH, TWO DO IT IN THE SUMMER, AND THEN THE 38% ARE THE, THE ONES THAT DON'T DO THE TWO THAT DON'T DO IT.
PLUS THE ONES THAT DON'T DO IT ON A REGULAR ENOUGH BASIS, THEY, THEY'RE KIND OF REALLY WASN'T ABLE TO, TO TELL WHAT TIME OF YEAR THEY DID IT, UH, BECAUSE THEY DON'T DO IT FREQUENTLY ENOUGH.
AND THEN WHO FACILITATES THE PROCESS? AGAIN, THE 38% THAT REALLY DON'T DO IT ON A REGULAR BASIS, THE OTHER 62% USE A CONSULTANT.
STAFF NEEDS TO BE SEPARATED FROM THAT, SO THEY DON'T STEER, UH, INTENTIONALLY OR UNINTENTIONALLY.
THE, THE PROCESS, THE COMMON PROCESS THAT'S USED IS IT WILL BE DONE OVER ONE OR MORE WORK SESSIONS, UH, SOME OR TWO OR THREE DIFFERENT WORK SESSIONS.
SOMETIMES THERE'S PUBLIC INPUT THROUGH A SURVEY.
WE DO A SURVEY EVERY COUPLE OF YEARS.
OTHERS HAVE PUBLIC INPUT PORTIONS OF THAT PROCESS.
THERE'S A SWAT ANALYSIS OF THE STRENGTH, WEAKNESS, OPPORTUNITY THREATS.
THEY REVISIT THE MISSION AND VALUES, THEY DISCUSS THEIR PRIORITIES, AND THEN A COUNCIL COMES UP WITH THE, THE BIG PICTURE GOALS.
AND, UH, STAFF WORKS TO DEVELOP INITIATIVES BASED ON THOSE MOST ADOPTED FORMALLY, EITHER AS A STANDALONE DOCUMENT OR WITHIN, YOU'LL SEE A, A FRONT PAGE, UH, IN, IN THE EARLY PORTIONS OF THEIR BUDGET PROCESS, UH, IN THEIR, IN THEIR BUDGET BOOK.
UH, THAT IF THEY DON'T HAVE A STAND ALL DOCUMENT, IT'S USUALLY LOCATED THERE.
AND THEN THEY DO LINK, UH, PRETTY CONSISTENTLY THE DIFFERENT DEPARTMENTAL PROJECTS AND PROGRAMS BACK TO THE STRATEGIC PLAN.
MUCH LIKE YOU SEE ON THE TOP OF OUR COUNCIL AGENDA ITEMS, WE'RE, WE'RE LINKING THOSE BACK.
SO IN LOOKING AT WHAT THE OTHER CITIES HAVE AS THEY'RE, AS THEIR, UH, MOST FREQUENT GOALS, UH, YOU, YOU'LL SEE SOMETHING ABOUT ECONOMIC DEVELOPMENT, INFRASTRUCTURE, CUSTOMER SERVICE, FINANCIAL STEWARDSHIP, AND PUBLIC SAFETY, AND VIRTUALLY EVERY ONE OF THE OTHER COMMUNITIES.
AND THAT TRACKS VERY WELL WITH, WITH WHAT WE HAVE IN ADDISON.
THE TWO DIFFERENCES BEING, UH, ASSET MANAGEMENT, WHERE AGAIN, AS, UH, ADDISON, SORRY, ADDISON WORKED FOR ALLEN FOR A LONG TIME.
UH, ADDISON IS, UH, LIGHT YEARS AHEAD OF MOST CITIES IN REGARD TO, TO ASSET MANAGEMENT.
AND THEN ALSO I THINK ON OPTIMIZING ADDISON BRAND.
MARY AND, AND HER TEAM DO A FANTASTIC JOB AT THAT.
AND A LOT OF OTHER CITIES REALLY HAVEN'T PICKED UP ON HOW IMPORTANT THAT IS.
SO, SO WE WERE IN LINE WITH THOSE, UH, OTHER COMMUNITIES AND THEN I THINK AHEAD IN A COUPLE DIFFERENT AREAS.
UH, SO WHERE WE ARE IS JUST TRYING TO SEEK YOUR DIRECTION, IF YOU LIKE, WHAT WE'VE BEEN DOING, IF YOU'D LIKE TO CHANGE ANY ASPECT OF IT, THE TIME OF YEAR, THE LENGTH OF IT, UH, JUST JUST ANY COMPONENT OF THE STRATEGIC PLANNING PROCESS NOW WAS A GREAT TIME.
THE REASON WE HAVE DONE THAT, UH, NORMALLY IS AFTER THE ELECTION.
SO AFTER ELECTION, YOU'LL ALWAYS HAVE NEW CITY COUNCIL PARTICIPATING.
SO GIVE THEM SOME OPPORTUNITY TO UNDERSTAND MORE, UH, THROUGH THIS PROCESS.
AND WHEN ONE WHITE HAD WAS THE CITY MANAGER, WE NORMALLY DO, YOU KNOW, DIFFERENT WAYS.
SO, UH, I BELIEVE SOME OF THE TENURE, PROBABLY HAMID, WE SOMETIME HAVE SOME RETREAT FOR TWO, THREE DAYS.
AND, UH, SO WE JUST GO SOMEWHERE, YOU KNOW, AND THEN, UH, CAMP OUT.
THEN DURING THE DAY WE TALK ABOUT WITH MODERATOR AND WE TALK ABOUT HOW WE'RE GONNA DO IT, SOMETHING SIMILAR.
BUT, UH, UH, BACK OLD DAYS WE DIDN'T SET UP, UH, THE PILLARS, BUT WE DO TALK ABOUT ALL THE DIFFERENT KIND OF ISSUES.
BUT SINCE I RETURN IN 2017, THEN WE START TO SET UP PILLARS, SEVEN PILLARS.
I DON'T THINK YOU WANT TO CHANGE THOSE SEVEN PILLARS, BUT I BELIEVE IF YOU FIND SOMETHING IMPORTANT, YOU CAN ALWAYS ADD ON.
AND THEN WE REVIEW THE MILESTONES EVERY YEAR.
SO IF SOME PROJECT WE HAVE ALREADY DONE, SO WE ELIMINATE THAT, THEN WE ADD SOMETHING NEW.
THE STAFF WERE EXECUTED WITH DIFFERENT KIND OF INITIATIVES RELATED TO THE MILESTONES.
I JUST, UM, YOU KNOW, WE RECENT YEARS, BECAUSE MOST CITY COUNCIL ALREADY KNOW, GOT INVOLVED IN THE PROCESS MANY YEARS.
SO WE DIDN'T NEED TO SPEND A LOT LENGTHY TIME TO DO THAT INSTEAD OF TWO EVENINGS WHERE IT GOT DONE IN ONE EVENING.
YOU KNOW, I RESPECT EVERYBODY'S TIME UNLESS YOU KNOW, YOU WANNA TALK EVEN MORE AND LONGER.
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WE CAN ACCOMMODATE THAT, YOU KNOW, SO MAYOR, THIS WAS BROUGHT, BROUGHT, BROUGHT ONTO, UH, OUR RADAR BY A COUPLE OF THE COUNCIL MEMBERS.SO IT WOULD BE GOOD IF WE COULD HEAR, UH, UH, SOME OF THE QUESTIONS THAT, THAT MAY ARISE BECAUSE OF, UH, THE PROCESS THAT'S GOING ON.
I'LL THROW OUT A COUPLE OF THINGS.
ONE IS I, EVERY ORGANIZATION I'VE BEEN IN HAS DONE STRATEGIC PLANNING, BUT NONE OF THEM HAVE CALLED ANNUAL PLANNING.
STRATEGIC PLANNING IS MORE LONG RANGE THAN A ONE YEAR VIEWPOINT.
AND SO I WOULD LIKE FOR US TO LOOK AT WHERE IS IT? WE ARE GOING FURTHER DOWN THE ROAD.
AND THEN ANNUAL PLANNING IS HOW YOU'RE GONNA GET THERE ON AN ANNUAL BASIS.
AND I, I THINK THAT'S SOMETHING THAT I DIDN'T FEEL LIKE HAPPENED IN THE WHOLE STRATEGIC PLANNING PROCESS.
AND EVEN THOUGH I'VE LIVED IN THIS TOWN FOR ALMOST 30 YEARS, I DON'T KNOW EVERYTHING THAT GOES ON IN THE TOWN.
AND I THINK IT'S VITALLY IMPORTANT THAT WE HAVE DEPARTMENT HEADS AND KEY PEOPLE ON THE STAFF AS A PART OF THAT PLANNING PROCESS.
I DON'T THINK IT NEEDS TO BE JUST INPUT FROM THE COUNCIL.
UH, THE STAFF ARE THE EXPERTS IN A LOT OF THE AREAS WE SEE WHAT WE SEE, YOU KNOW, WE DRIVE DOWN THE ROAD, WE SEE WHAT'S ON THE SIDES OF THE ROAD.
WE DON'T SEE WHAT'S BEHIND THERE.
UM, STRATEGY IS NOT ONE YEAR STRATEGIES BEYOND ONE YEAR.
SO DO WE HAVE LIKE A FIVE YEAR PLAN OR A 20 YEAR VISION OR ANYTHING LIKE THAT? IS THAT WE DONE THAT IN A WHILE.
THERE, THERE WERE A FEW DOCUMENTS CREATED.
I THINK ONE WAS A VISION, YOU KNOW, 20 20, 20 30, 20 40, WHICH WAS, UH, AND THE COUNCIL QUESTIONS, WE, WE, WE'D LINKED TO THAT, THAT NOW THAT WAS YOU GET TO ALL OF THEM.
THERE, THERE WAS, UH, IN THAT DOCUMENT.
IT, IT WAS, IT WAS HIGH LEVEL, UH, OF BROAD, UH, BROAD TOPICS.
AND THEN THOSE WERE SUBSEQUENTLY, YOU KNOW, AS YOU GOT CLOSER OR IF IT WAS A A, A LENGTHIER PROCESS, IT WAS GONNA INVOLVE A, A BOND PROGRAM, ET CETERA.
THOSE, THOSE CAN TAKE YEARS AND YEARS OR DECADES FROM, FROM CONCEPT THROUGH TO FRUITION.
SO THAT, UH, 20 30, 20 40 PLAN HAD HAD THOSE HIGHER LEVEL GOALS.
YEAH, WE, WE DID HAVE 2020 VISION, 2030 VISION.
I BELIEVE THE TIME WE, I WAS MAYOR.
FIRST TIME WE USED WENDY PENNINGTON YES.
AND WENDY USED TO LIVE IN EDISON AT WINTER PARK.
NOW HE MOVED TO COUNTRY PLACE.
THAT NEIGHBORHOOD STILL ADJACENT TO EDISON.
SO HE HAS BEEN A GREAT MODERATOR FOR MANY YEARS.
WE GET ALL THE DEPARTMENT AHEAD TO BE PARTNERED WITH OTHER COUNCIL AND MAYOR, AND THEN WE, UH, SEPARATE INTO DIFFERENT GROUPS.
THEN WE TALK ABOUT THE, THE E EITHER, UH, ANNUAL, UH, INITIATIVES OR LONG RANGE INITIATIVES.
BUT SINCE THIS TIME I CAME BACK LOOK LIKE, UH, WES PEARSON DID SOMETHING DIFFERENTLY.
SO, UH, I DIDN'T CHALLENGE HIM, HOWEVER, I DID ASK HIM TO DO ANNUALLY BECAUSE, UH, THE FIRST TIME 2017, I SAID, THE FIRST TIME WE NEED TO DO THIS.
HE WASN'T STUNNED, OH, WHAT WE NEED TO DO EVERY YEAR.
BUT I SAID, YOU KNOW, YOU NEED TO REVIEW THIS EVERY YEAR SO YOU CAN RETIRE.
THOSE THINGS WERE ALREADY COMPLETED, THEN INITIATE SOMETHING NEW.
SO TO IMPROVE IT, UPDATE IT EVERY YEAR.
SO SINCE THEN, WE DO ONCE A YEAR.
SO EVERY, EVERY CITY MANAGER HAS DIFFERENT IDEAS BASED ON THE EXPERIENCE.
SO, SO GOOD OR BAD, BUT IT IS JUST A PERSONAL JUDGMENT.
BUT IF, SINCE YOU BROUGHT THIS UP, THEN WE CAN ALWAYS TALK ABOUT IT.
HOW CAN WE IMPROVE THIS PROCESS? I'D LIKE IT TO BE EARLIER, UM, SO THAT THE STAFF CAN, WHEN WE, WE CAN GET THE ANNUAL PRIORITIES SET AND CALL IT ANNUAL PLANNING, IF YOU WILL GET 'EM SET LIKE WE DID IN WHATEVER MONTH THAT WAS MAY, UH, BUT DO IT BACK IN JANUARY OR SOMETHING LIKE THAT WHERE IT CAN BE, UM, FLESHED OUT WITH THE BUDGET.
BUT IF THAT'S THE CASE, I WOULD SUGGEST YOU JUST DO TWICE A YEAR.
YOU KNOW WHY? BECAUSE THE REASON WE PICK UP AFTER ELECTION, SO YOU CAN ACCOMMODATE THE NEW YORK CITY COUNCIL GIVES THEM SOME EDUCATION SO THEY KNOW MORE ABOUT IT.
BUT IF YOU WANNA DO IN JANUARY, MAYBE, UH, WHEN IT'S MAY
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SOME, SOME COUNCIL ALREADY WROTE IT OUT AND THEN YOU GET A NEW COUNCIL.THE NEW COUNCIL DIDN'T KNOW IT ANYTHING.
SO IF YOU WANNA DO EARLIER, I WOULD SUGGEST YOU PROBABLY CONSIDER DO TWICE A YEAR.
FROM MY EXPERIENCE, I DIDN'T KNOW ANYTHING, YOU KNOW, TO KNOW ANYTHING.
SO HAVING THE WHOLE HALF YEAR FOR EIGHT MONTHS TO, TO LEARN SOMETHING WAS YEAH.
WOULD BE MORE BENEFICIAL THAN JUST STARTING COLD TURKEY.
JUST ONE MORE TIME INSTEAD OF JUST ONCE A YEAR.
AND AFTER THE MAY, AFTER THE ELECTION, THEN THERE WOULD BE LIKE A REVIEW MAYBE OF, OF REFRESH OF REFRESHER, NOT SO MUCH AS A REDIRECTION OR, NO, WE CAN DO THAT.
CAUSE THAT WOULD KIND OF PULL THE RUG OUT FROM UNDER THE STAFF OR CHANGING DIRECTIONS.
THE OTHER THING IS, IF WE DO STRATEGY EVERY YEAR, THEN WE KIND OF CHANGE THE DIRECTION OF, OF THE STAFF, YOU KNOW, LIKE WAGGING THE DOG.
YOU DON'T HAVE, ACTUALLY I WOULD SUGGEST WE GO BACK TO, UH, THE FIRST TIME LONG WHITE HAIR WAS CITY MANAGER.
WE GET ALL THE DEPARTMENT HEADS INVOLVED IN THE PROCESS BECAUSE THEY HAVE A LOT OF ACTUAL EXPERIENCE AND IDEAS FOR WHAT THEY DO.
SO, UH, I THINK PROBABLY THEY CAN EVEN PROVIDE US MORE INFORMATION WE NEED.
I WAS ALSO, AS YOU MENTIONED, CITY MANAGER.
WHEN WE SELECT A NEW CITY MANAGER, UM, I THINK WE SHOULD KNOW THAT THEY WOULD, THEY WOULD HAVE SOME PREFERENCE ON HOW TO CONDUCT THIS AS WELL.
IT CAN BE WHILE THE QUESTION YOU'RE GONNA ASK ON NOVEMBER 3RD, RIGHT? RIGHT.
THAT'S WHAT WE ASK FOR, RIGHT? HOW DO YOU THINK WE CAN DO, WE CAN GET ALL THE EMPLOYEES INVOLVED, YOU KNOW, THE DEPARTMENT HEADS IN THE MEANTIME.
WE CAN DO IT EARLY OF THIS YEAR, THEN WE, AFTER ELECTION, WE JUST REVIEW THAT AGAIN.
I'D LIKE TO SEE US DO A, A LONGER RANGE PLAN AGAIN SOON AS WELL.
SO WHEN WE REVIEW IT, WE CAN TARGET MANY IN LONG RANGE AND WE CAN REVIEW, WE ILLITERATE WHAT WE HAVE DONE EARLY THIS YEAR, THEN WE DO THAT AGAIN.
JUST TELL THE NEW COUNCIL WHAT IT HAPPENED.
THEN WE PLAN ON THE LONG RANGE SO WE CAN DO THAT.
HOW YOU THINK? UM, I DON'T REALLY CARE.
I, I DO KNOW THAT WHEN I WAS FIRST, A LONG TIME AGO, FIRST TIME ON COUNCIL, I DID LIKE, I THOUGHT IT WAS, I THOUGHT IT WAS A GOOD EXERCISE WHEN WE HAD A RETREAT WITH THE, WITH THE NEW COUNCIL PEOPLE AND THE DEPARTMENT HEAD.
SO EVERYBODY KIND OF GETS TO KNOW YOU HAVE A PRIVATE TIME STAFF AND IT YEAH, SORT OF WHAT THEY DO AND WHAT THEY DO AND KIND OF THINKINGS OF, YOU KNOW, THINKING OF DIFFERENT COUNCIL MEMBERS.
AND SO YOU, YOU UNDERSTAND WHERE PEOPLE ARE COMING FROM MORE.
SO, YOU KNOW, I WOULDN'T MIND, I MEAN, I WON'T BE AROUND, BUT LIKE AFTER THE ELECTION, LIKE, I THINK IT WOULD BE A GOOD IDEA TO DO THAT.
YOU KNOW, WE, I THINK THEY ALWAYS DID IT LIKE ON A FRIDAY, SATURDAY OR SOMETHING, WE'D GO SOMEPLACE AND IT'S FOR A COUPLE DAYS.
OR I REMEMBER ONE TIME WE STAYED AT THE, THE CAMP CLOSER TO WHERE? CLOSER TO GRANDBERRY.
BUT, UM, YOU KNOW, THAT'S THE REASON EVERY TOWN HALL MEETING, I LIKE TO INTRODUCE ALL THE CHIEF STAFF.
YOU KNOW, WHY SAYING IF YOU DON'T KNOW CHIEF STAFF, HOW DO YOU KNOW THEY DID A GOOD JOB OR NOT? YOU KNOW, YOU DON'T EVEN KNOW THEM.
SO THAT'S THE REASON YOU NEED TO STAY CLOSE WITH THE DEPARTMENT HEADS SO YOU KNOW WHAT THEY DO.
AS A MATTER OF FACT, GET THEM INVOLVED ONLY GOOD FOR US, YOU KNOW, THEY CAN PROVIDE INFORMATION RIGHT THEN.
AND THEN WE DO EARLY OF THIS YEAR, THEN WE REVIEW AFTER ELECTION, DO A LONG RANGE PLANNING.
SO ARE WE TRYING TO ELIMINATE THE TIMES WHEN WE'RE LOOKING AT THE STRATEGIC PLAN OR THE, OR THE PILLARS WHERE, AND THE INITIATIVES WHERE THAT'S COMPLETE, ERIN SUGGEST TO EARLY OF THE YEAR.
I UNDERSTAND THAT, BUT YOU'RE TRYING TO ELIMINATE HAVING SOMETHING THAT'S BEEN COMPLETED BY THE TIME WE LOOK AT IT.
IS THAT, IS THAT PART OF THAT? I DON'T UNDERSTAND THE QUESTION.
IT CAN BE RETIRE SOMETHING AND THEN YOU CAN ALWAYS START, ADD SOMETHING NEW.
WHAT SOME OF THE PILLARS WOULD CARRY OVER YEAR AFTER YEAR, RIGHT.
BUT THE ACTIVITIES TO ACCOMPLISH THE PILLAR MIGHT BE DIFFERENT ANNUALLY.
SO IT MIGHT BE THAT THE PILLARS ARE A PART OF THE STRATEGIC PLAN, BUT THE ANNUAL PLAN MIGHT HAVE A CHANGE OF PILLARS.
AND SO BY, UH, HAVING THAT EVERY JANUARY FOR INSTANCE, THEN
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YOU'RE ABLE TO KIND OF SET THAT WITH THE STAFF FOR HERE'S THE PLAN FOR THE YEAR, AND THEN DO THE UPDATE IN MAY OR JUNE.ONCE NEW COUNCIL IS SELECTED, I'M OPEN TO WHICHEVER, BUT IT'S THE, IT'S THE PILLARS TO ME WOULDN'T CHANGE ANNUALLY.
UH, THE MILESTONES WOULD MM-HMM.
BECAUSE THEY WOULDN'T BE PILLARS.
THEY WOULD BE PILLOWS INSTEAD OF PILLARS.
SO YOU'RE, YOU'RE THINKING WE HAVE TWO, WE HAVE THE OPPORTUNITY TO CHANGE THE PILLARS COMES TOO FREQUENTLY, POTENTIALLY.
IT'S NOT STRATEGY, YOU MEAN LIKE YOU CHANGE THE PILLARS EVERY FIVE YEARS OR SO? LAST TIME WE DEFINED THEM WAS IN 2016.
IS THAT SO, OH, WE'VE TWEAKED THEM EVERY YEAR, DON'T WE? WE LOOK AT 'EM AND THE PILLARS, THE MILESTONES, THE PILLARS TOO, DIDN'T CHANGE IT FOR WE TRADE THEM, WE TWEAK THEM, CHANGE THE DEFINITION, BUT BASICALLY IT'S NOT BIG CHANGE.
THE ONLY CHANGE IS MILESTONES.
AND THEN, UH, STEPH WILL COME UP WITH NEW INITIATIVES FOR THE MILESTONES.
THEN WHEN IT'S COMPLETED, THEN WE TAKE IT OFF AND SOMETHING NEW.
SO YOU ALWAYS HAVE DIFFERENT, NEW GOAL INSTEAD OF IT SITTING THERE.
ARE YOU SEEING ANY, ARE YOU SEEING ANY CHALLENGES WITH THAT? UM, I THINK JUST THE TIMING WITH THE, THE NEW CITY MANAGER COMING IN.
I MEAN, I HEARD THAT, THAT, THAT THAT PERSON MAY HAVE AN EXPERIENCE OR, OR WHAT, BUT IF, IF THERE WAS AN, AN ANNUAL PROCESS, SAY IN, IN JANUARY WHERE THE PILLARS WERE, WERE REVIEWED AND LOOKED AT, AND THEN THE NEW COUNCIL COMING IN AFTER MAY HAD THE CHANCE TO REFRESH ANY MILESTONES.
I, I ALWAYS SAW THE, THE PILLARS, THEIR LONG TERM, THEY DON'T CHANGE VERY MUCH.
MAYBE YOU CHANGE A WORD OR, OR A MEANING WORD.
IT'S WORDING OR THE INTERPRETATION OF THE WORD TO, TO ENHANCE IT.
UH, BUT THOSE, AS YOU SAW, I, YOU KNOW, THERE'S FIVE THAT EVERY CITY HAS CUZ THEY MAKE SENSE.
THOSE JUST, THEY'RE REALLY NOT GONNA CHANGE.
NO, UH, WHAT I HEARD IS DARREN WAS TALKING ABOUT DO THAT EARLY, OVER THE, THE YEAR.
THEN I FEEL LIKE, YOU KNOW, DO EARLY OVER THE YEAR, IT IS FINE.
BUT MOST OF THE TIME, THE REASON WE DO THAT AFTER ELECTION IN THE PAST, BECAUSE ALL THE NEW COUNCIL COMING, THEN IMMEDIATELY FOLLOWING THAT IS BUDGETING.
SO YOU ONE SET OF THE GOAL, SO, AND THEN YOU HAVE A NEW MILESTONES, THEN NEW INITIATIVES FOR THE STAFF.
SO THEY KNOW HOW TO DO THE BUDGET BASED ON WHAT WE ASK THEM TO DO.
SO THAT'S THE REASON WE ALWAYS DO AFTER ELECTION.
BUT IF YOU WANNA DO IT IN EARLY OVER THIS YEAR, WHICH IS FINE, THEN AFTER ELECTION YOU STILL NEED TO EDUCATE THE NEW COUNCIL MORE OR LESS.
THEN WE CAN USE THE TIME, LIKE ON INSET, NO ONE CAN DO A LITTLE FURTHER LONG RANGE, YOU KNOW, LONG RANGE PLANNING, YOU KNOW, AT THE SAME TIME.
SO, UH, LET THE NEW COUNCIL KNOW WHAT WE DID IN OVERSEAS THE YEAR.
THEN YOU ADD LONG RANGE GOAL, LONG RANGE VISION, THEN CONTINUE WITH THAT.
I JUST WANT TO BACK UP REASON ON THE TIMING, THINKING ABOUT THAT TO BEGIN WITH WAS, UH, NOT SO NOT THE COUNCIL PERSON NOT BEING THAT, THAT AWARE AND EDUCATED, BUT FROM THE STAFF STANDPOINT, I UNDERSTOOD THAT THEY STARTED THEIR BUDGET TALKS WELL BEFORE MAY.
SO BY THE TIME JUNE GETS HERE, THE DEPARTMENTAL BUDGETS ARE IN THE MANAGER'S OFFICE IS ASSEMBLING THOSE INTO A FINAL FORM TO THEN PRESENT IN, IN JULY.
WE'RE ESSENTIALLY WAITING ON SOME NUMBERS FROM, FROM DCA TO, TO SEE ON, ON THAT PROPERTY TAX REVENUE.
SO THE DEPARTMENT LEVELS THE, THE, THE SEQUENCE THAT WE CURRENTLY USE, THE, THE DEPARTMENTS HAVE ALREADY DEVELOPED THEIR BUDGET BASED ON THE INITIATIVES THAT WERE IN PLACE.
SO IF THEY CHANGED SIGNIFICANTLY, OR I'M SORRY, THE, THE PILLARS AND THE MILESTONES, IF THOSE WERE TO CHANGE SIGNIFICANTLY IN JUNE, THE THE DEPARTMENTAL BUDGETS ARE ALREADY THERE.
AND TO JUST TO, TO SPEAK TO THE CONCERNS.
I, I UNDERSTAND A NEW, A NEW COUNCIL COMES IN, IN, UH, IN MAY AND MAY WANT TO HAVE A, A DIFFERENT DIRECTION.
THE, UM, THE STABILITY THAT, THAT, YOU KNOW, HAVING THAT OFFSET CAUSES, UH, JUST LIKE AT, AT THE NATIONAL LEVEL WHERE CERTAIN PEOPLE, LIKE THE FEDERAL RESERVE CHAIRPERSON IS, IS APPOINTED AT A TIME, YOU KNOW, WHEN THE POLITICAL PROCESS IS CHANGING TO KIND OF KEEP SOME OF THE POLITICS OUT OF IT.
IT GIVES YOU THAT OPPORTUNITY.
THESE ARE CORE VALUES THAT THE COMMUNITY HOLDS.
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THOSE ARE NOT GONNA CHANGE VERY MUCH OR VERY OFTEN.UH, THEN, UH, THE COUNCIL WILL ALWAYS HAVE THEIR ABILITY TO PUT, PUT THEIR STAMP ON IT.
THERE'S JUST A, A LITTLE BIT OF A LAG FOR SOME OF THAT CONSISTENCY AND PLANNING.
UH, SO I, I DON'T SEE THE OFFSET THAT COUNCIL MEMBER GARDNERS, UH, TALKING ABOUT AS A, AS ANY KIND OF A NEGATIVE.
IT COULD VERY WELL BE A POSITIVE IN THE DEPARTMENTAL PLANNING PROCESS FOR THEIR, THEIR INDIVIDUAL PROJECTS AND PROGRAMS RELATED TO, UH, TO THEIR BUDGET.
SO WHEN DO YOU ALL START THE PLANNING? WHEN DOES THE STAFF START THE BUDGET PLANNING FOR THE NEXT YEAR? SO IT'S, I MEAN, STEVEN IS ALREADY SENDING THINGS OUT RIGHT AFTER THE FIRST OF THE YEAR.
UH, SO WE'RE, WE'RE GATHERING NUMBERS AND, AND DOING PROJECTIONS, UH, IN JANUARY, FEBRUARY.
THEN THE, THE TIMELINE FOR OUR STUFF TO BE IN IS IN, IN THE SPRING.
SO THAT THEN THAT CAN ALL BE ASSEMBLED FROM ALL THE DIFFERENT DEPARTMENTS.
SO THE THOUGHT PROCESS WAS, YOU DON'T WANT TO DO IT DURING ELECTION SEASON DURING WHENEVER PEOPLE ARE OUT KNOCKING ON DOORS.
THERE'S WHOLE CAN OF WORMS FOR THAT.
THIS IS JUST BACKING IT FURTHER.
LIKE JANUARY IS WHY IT WOULD BE BUMPED BACK FURTHER.
SO ACTUALLY THERE IS NO BEARING WITH THE ELECTION SINCE NOBODY KNOWS.
I MEAN, WE COULD DO IT IN MARCH IF NOBODY SEES A PROBLEM WITH THAT.
I MEAN, WITH ELECTIONS, I, I'M GOOD, I'M GOOD.
EITHER JANUARY OR FEBRUARY OR MARCH, YOU KNOW, YOU'RE TURNING OUT
BUT NEXT YEAR I WANNA REMIND YOU IS AT LEAST THREE PEOPLE WILL BE OUT, MYSELF, TOM, AND LORI.
SO, UH, THEN I DON'T KNOW WHETHER CATHERINE WILL STAY ON, BUT IT WILL BE BIGGER TURNOVER, SO FOR SURE.
SO THAT'S THE REASON, IF YOU WANNA DO, WE CAN DO ALREADY AND THEN AFTER NEW COUNCIL ELECTED, THEN YOU CAN REVIEW IT.
THEN ADDED LONG RANGE PLANNING AS WELL.
COUNCIL THOUGHT ON, ON THE PLANNING.
UM, ON THE PLANNING FOR US TO DO A GOOD JOB AS NEW COUNCIL PEOPLE, I WANTED TO BE MORE PREPARED, MORE KNOW MORE ABOUT HOW ALL OF THIS WORKS.
I WOULD FEEL MORE PREPARED NOT IN JUNE AND MAY, BUT IN LATER IN THE, IN THE YEAR.
I JUST WANTED TO DO A GOOD JOB AS YOU KNOW.
SO YOU HAVE BETTER UNDERSTANDING.
SO CAN WE HEAR FROM MR. GLICKMAN ON THIS? SEE IF THERE'S ANY STEVEN TRIP WIRES HERE THAT WE CAN AVOID.
GOOD EVENING, MAYOR AND COUNSEL.
STEVEN GLICKMAN, CHIEF FINANCIAL OFFICER.
UH, GENERALLY WE START THE BUDGET PROCESS IN ABOUT, UH, INTERNALLY TO FINANCE SOMEWHERE IN THE JANUARY TO FEBRUARY AREA.
UM, IT REALLY GETS GOING WITH THE DEPARTMENTS, UH, IN REALLY MARCH, UH, THROUGH MAY, UH, IS REALLY WHEN THEY'RE, UH, GOING THROUGH AND PREPARING THEIR BUDGETS.
SO, UM, EACH ITEM THAT THEY'RE PREPARING AS FAR AS DECISION PACKAGES AND ITEMS THEY'RE ASKING FOR IN ADDITION TO THEIR BASE BUDGET ARE ALL TIED TO THE STRATEGIC PLAN.
UM, SO HAVING THAT BEFOREHAND, BEFORE THEY START DOING THOSE THINGS, HAVING THAT IRON, THAT WOULD CERTAINLY BE HELPFUL DURING THAT PROCESS.
AND SO THAT'S, THERE'S WHERE THE RUB WOULD BE WITH PUTTING IT CLOSER TO ELECTION IF THERE WOULD BE A RUB WITH PEOPLE CAMPAIGNING OR IT BEING MORE POLITICAL THAN IT SHOULD BE.
MR. BELL? UH, SO I, I'M, I'M GOOD IF YOU WANNA DO JANUARY.
DO ANY OF THE OTHER COUNCIL FOLKS HAVE ANY, SO ANYBODY HAS ANY, UH, THING TO SAY? I THINK THERE WERE TWO GREAT IDEA FOR NEW COUNCIL PEOPLE.
SO WE, WE CAN TALK ABOUT IT IN JANUARY, HAVE ONE MEETING.
SO AT LEAST GIVE MORE GUIDANCE FOR EACH DEPARTMENT TO INITIATE SOMETHING.
THEN AFTER ELECTION, WE HAVE A RETREAT, THEN EVERYBODY CAN BUILD A BETTER RELATIONSHIP AND UNDERSTAND MORE OF ON THE STAFF.
IF WE WANT TO ADD SOMETHING, IT'S NEVER TOO LATE.
CAUSE THAT THAT'S MOSTLY ENOUGH.
AND I ALSO THINK THAT, UM, ASSUMING THAT WE WILL HAVE A NEW CITY MANAGER COMING ON, THAT WOULD ACTUALLY BE REALLY HELPFUL TO THEM TO HEAR THE INPUT FROM COUNCIL AND DEPARTMENT HEADSS, UM, AT THAT TIME.
SO I THINK DOING SOMETHING IN JANUARY PROBABLY MAKES A LOT OF SENSE.
ALSO GIVE THE POTENTIAL NEW CITY MANAGERS SOME PERFORMANCE OPPORTUNITY.
ANY OTHER THING TO TALK ABOUT IT? YOU'RE GOOD AT.
[00:30:01]
MAY JUST MAKE SURE THAT WE HAVE A GOOD DIRECTION HERE.I JUST WANNA SUMMARIZE WHAT I HEARD.
THAT, UH, WE WILL START FROM MAYBE ANNUAL PLANNING, UH, IN JANUARY TIMEFRAME MM-HMM.
AFTER ALL THE BUDGET PRESENTATION AND EVERYTHING WAS DONE, THEN YOU DO THE ANNUAL, UH, PLANNING.
THEN WE DO THE BUDGET WE PRESENT TO THE COUNCIL BECAUSE THAT WAS ANOTHER REQUEST THAT I HEARD THAT IT WAS JUST PRESENTED TO THE CITY MANAGER.
BUT YOU ARE INTERESTED TO HEAR FROM THE DIRECTOR AS WELL.
THEN WE DO THE REFRESHMENT AND STRATEGIC PLAN AFTER EACH, UH, ELECTION.
IS THAT GOOD SUMMARIZATION OF, OR NO? UH, IF I HEAR YOU CLEARLY IS WE ARE DOING JANUARY FOR THE, UH, ACTUALLY FOR STRATEGIC PLANNING.
IT'S CALLING IT ANNUAL PLANNING.
YEAH, ANNUAL ANNUAL STRATEGIC PLANNING.
BUT ANYWAY, YOU HOW YOU WANNA DEFINE IT THEN SO THAT EACH DEPARTMENT AHEAD CAN START TO DO THE BUDGET AND, AND THEN AFTER ELECTION, THEN WE WILL HAVE SOMETHING SIMILAR TO THE RETREAT.
THEN TALK ABOUT FURTHER, ACTUALLY NUMBER ONE, EDUCATE THE NEW CITY COUNCIL.
NUMBER TWO, WE CAN ALWAYS IMPLEMENT THE ANNUAL STRATEGIC PLANNING.
YOU KNOW, SINCE, SINCE JUST BEING SIX MONTHS AFTER THAT.
SO IF YOU WANT TO IMPLEMENT, ADD SOMETHING ON, AND ALSO USE THE TIME EDUCATE THE NEW CITY COUNCIL.
OTHERWISE THEY HAVE NO KNOWLEDGE ABOUT IT.
IF SOME, SOMEBODY JUST GOT ELECTED, YOU KNOW, THEY DIDN'T HAVE ANY MUCH TO SAY BECAUSE THEY DIDN'T KNOW ANYTHING.
SO I TOTALLY UNDERSTAND EILEEN AND DARREN'S CONCERN.
WELL, WELL THAT'S A CHALLENGE WITH OUR, BECAUSE OF THE WAY WE HAVE AN ELECTION EVERY YEAR IN THIS TOWN, SO THAT'S KIND OF TOUGH TO AVOID.
YOU'RE NOT GONNA BE ABLE TO GET EVERYONE UP TO SPEED.
BUT, BUT EVERY CITY IS SIMILAR, RIGHT? EVERY CITY IS YOUR STAGGERED TERM, SO YOU DON'T HAVE A HUNDRED PERCENT TURNOVER, BUT IT'S STILL NEXT YEAR WOULD BE BIGGER TURNOVER FOR THESE THREE.
ONE OF THE THINGS THAT WE WOULD LIKE TO DO TWO IN STAFF IS CHANGE HOW WE DO NEW COUNCIL MEMBER ORIENTATION.
A LOT OF THE THINGS THAT EILEEN IS TALKING ABOUT, AND DARREN AND, YOU KNOW, EVEN CATHERINE, ARE THINGS THAT WE REALLY NEED TO BE GETTING IN THAT NEW COUNCIL MEMBER ORIENTATION.
NOT JUST ABOUT THE PUBLIC INFORMATION ACT AND OPEN RECORDS REQUEST, BUT REALLY KIND OF, UM, WHAT I'M USED TO IS A COUPLE OF HOURS REALLY WHERE WE KIND OF DIVE INTO, LIKE WHEN YOU, WHEN YOU SEE THE REPORT FROM PUBLIC WORKS, OF ALL THOSE PROJECTS GOING ON, STEPHEN WOULD OR SHANNON WOULD COME IN AND GIVE YOU KIND OF A BREAKDOWN OF WHAT THE BIG THINGS ARE GOING ON IN PUBLIC WORKS.
AND WE KIND OF DO THAT BY DEPARTMENT, SO THAT AS YOU'RE COMING IN, YOU KIND OF KNOW OFF THE BAT WHAT SOME OF THESE BIG THINGS ARE.
SO THAT'S ONE OF THE THINGS THAT WE WOULD LIKE TO DO WITH THE NEXT NEW COUNCIL MEMBER ORIENTATION IS REALLY EXPAND THAT BEEF IT UP WHERE YOU REALLY KIND OF GET YOUR FIRST IN DEPTH DIVE INTO THE DEPARTMENTS AND INTO THE BIG PROJECTS.
AND I THINK THAT WILL HELP TREMENDOUSLY.
MAYOR, I'M IN FAVOR OF THAT BECAUSE, UH, I WAS ELECTED IN 2018 AND I'VE ATTENDED EACH AND EVERY ONE OF THE ORIENTATIONS SINCE THEN TO JUST TO MAKE SURE THAT THE INFORMATION THAT WAS BEING RELAYED WAS, WAS, WAS WHAT I UNDERSTOOD.
AND EVERY YEAR IT SEEMS LIKE THEY'RE ADDING A LITTLE BIT MORE, WHICH IS GOOD.
UH, BECAUSE IT'S, THERE ARE ITEMS THAT, UH, WHARTON CONSIDERED WHEN, WHEN, AT 2018 WHEN I FIRST, UH, WAS IN ORIENTATION.
SO THAT COULD BE PART OF THE RETREAT.
AS A MATTER OF FACT, I THINK NEW COUNCIL NEED TO RECEIVE MORE INFORMATION THAN CURRENTLY THEY, THEY DID.
SO, UH, OTHERWISE YOU ONLY KNOW OPEN MEETING ACT, YOU KNOW, CONFLICT INTEREST, THOSE STUFF THAN YOU DIDN'T KNOW WHAT'S ALREADY EXISTING POLICY AND, UH, EXISTING PROJECTS GOING ON.
SO YOU ARE ASKED BY SOME PEOPLE, RESIDENTS, YOUR, YOUR KNOWLEDGE IS ALMOST ZERO AND YOU SHOULD HEAR IT DIRECTLY FROM YOUR DIRECTORS.
THEY'RE THE ONES WHO ARE, SO YOU'LL PROBABLY HAVE EACH DEPARTMENT AHEAD, GIVE THEM LIKE A 15, 20 MINUTES, YOU KNOW, ORIENTATION, YOU KNOW, TELL THEM WHAT'S HAPPENING.
SO INSTEAD OF ADDED PROBABLY MORE THAN TWO HOURS, YOU KNOW, YOU NEED LONGER THAN THAT.
SO YOU SAID, I MEAN, I DIDN'T, I DIDN'T REALLY SEE THAT IN, IN THE RETREAT WE WOULD BE DOING MUCH CHANGING OF DIRECTION.
[00:35:01]
ME SAID THAT WE COULD TWEAK SOMETHING THE LAST MINUTE, BUT, BUT NOT REALLY.A WHOLE LOT OF CHANGE MESSAGING CHANGES FROM THE JANUARY CORRECT.
THAT'S I WOULD SAY MOST LIKELY.
BUT, UM, OBVIOUSLY THE STRATEGIC PLANNING IS REALLY IMPORTANT BECAUSE YOU CAN'T JUST LOOK AT SOMETHING IN A SMALL ONE YEAR BITE BECAUSE I MEAN, LOOK AT MIDWAY ROAD AND HOW LONG WE'VE BEEN WORKING ON THAT.
THAT'S ONE OF THOSE THINGS WHEN YOU'RE TALKING ABOUT STRATEGIC PLANNING, WHAT ARE THE THINGS DOWN THE ROAD THAT WE NEED TO ADDRESS IN THIS TOWN, WHETHER IT'S INFRASTRUCTURE OR PERSONNEL OR WHATEVER.
UM, WE HAVE TO BE LOOKING AT THOSE THINGS AND NOT JUST TO KNOW ONE YEAR SNAPSHOT.
[2. Present and Discuss the Non-Profit Organization Grant Funding Process.]
UH, PRESENT, DISCUSS THE NONPROFIT ORGANIZATION GRANT FUNDING PROCESS.ACTUALLY, LAUREN IS GONNA PRESENT FOR THE FIRST TIME TO COUNSEL LAUREN.
COUNCIL WARREN WILLIAMS ASSISTANT TO THE CITY MANAGER.
I WILL APOLOGIZE UP FRONT FOR MY VOICE.
RIGHT BEFORE MY FIRST PRESENTATION, I COME DOWN WITH COLD, SO I'LL MAKE IT THROUGH.
UM, THIS EVENING I'M GONNA BE REVIEWING OUR NONPROFIT ORGANIZATION GRANT FUNDING PROCESS, UM, AS WELL AS SOME OF THE RESEARCH THAT WE'VE GATHERED FROM SOME OF OUR COMPARATOR CITIES.
UM, BY THE END OF THIS DISCUSSION, OUR HOPE IS THAT COUNSEL WILL FEEL THAT YOU'VE RECEIVED ADEQUATE INFORMATION, UM, TO INFORM STAFF OF WHAT YOU WOULD LIKE TO SEE MOVING FORWARD FOR OUR PROCESS.
FIRST I'D LIKE TO START OFF BY, UM, INTRODUCING SOME OF OUR KEY PARTICIPANTS IN THEIR PROCESS.
THAT'S OUR FINANCE DEPARTMENT.
TO START SPECIFICALLY, UM, OUR COMPTROLLER, ASHLEY WAKE IN ISMI ALTA, OUR SENIOR ACCOUNTANT, UM, THEY OVERSEE THIS ENTIRE PROCESS FROM START TO FINISH.
AND, UM, MY UNDERSTANDING IS THAT THIS PROCESS IS TRANSITIONING TO ISMI EXCLUSIVELY.
SO THAT'S GONNA BE AN EXCITING CHANGE.
UM, NEXT IS OUR COM COMMUNITY PARTNERS BUREAU.
UM, THOSE PARTICIPANTS HAVE THE OPPORTUNITY TO COMPLETE, UM, EVALUATION FORMS OF THEIR RESPECTIVE NON-PROFIT ORGANIZATIONS.
AND LASTLY, YOU WHO ULTIMATELY HAVE THE, UM, DECISION TO DETERMINE WHAT FUNDING IS GRANTED TO OUR NON-PROFIT ORGANIZATIONS.
UM, THE NEXT COUPLE SLIDES THAT YOU'LL SEE IS JUST A WALKTHROUGH OF OUR CURRENT NON-PROFIT FUNDING PROCESS.
UM, IN MAY FINANCE DISTRIBUTES INSTRUCTION LETTERS AND APPLICATION MATERIALS TO OUR NON-PROFIT ORGANIZATIONS THROUGHOUT THE MONTH OF JUNE.
UM, GRANT APPLICATIONS ARE DUE FROM OUR NON-PROFITS, AND, UM, FINANCE WILL BEGIN TO REVIEW FINANCIALS FROM THEM.
UM, WE'LL DISTRIBUTE APPLICATIONS, UM, TO YOU FOR REVIEW, AND THEN ULTIMATELY IN JUNE, ORGANIZATIONS WILL HAVE THE OPPORTUNITY TO PRESENT TO YOU STARTING IN JULY.
UM, OUR FINANCIAL REVIEWS WILL BE COMPLETE AND ANY CONCERNS THAT ARE IDENTIFIED WILL BE PRESENTED TO YOU AT OUR BUDGET RETREAT THE FOLLOWING MONTH.
UM, THIS IS WHEN WE HAVE OUR ANNUAL BUDGET RETREAT.
HISTORICALLY, UM, FUNDING AMOUNTS ARE GONNA BE DETERMINED, AND THEN FINANCE WILL COORDINATE WITH THE APPROPRIATE TOWN STAFF TO PREPARE FUNDING AGREEMENTS, UM, AND COMMUNICATE WITH LEGAL IN SEPTEMBER.
UM, AGREEMENTS AND RESOLUTIONS HISTORICALLY ARE PRESENTED TO COUNCIL THIS YEAR.
THEY ARE BEING PRESENTED IN OCTOBER AT THIS MEETING.
DO YOU RECEIVE THEM IN YOUR APPLICATION OR IN YOUR, UM, AGENDA PACKET? EXCUSE ME.
UM, IN THE MONTH OF OCTOBER, EARLY NOVEMBER, DEPENDING ON WHEN WE GET THOSE AGREEMENTS, UM, FINALIZED AND APPROVED BY YOU.
UM, THE FIRST PAYMENT IS GONNA BE ISSUED TO OUR NON-PROFIT ORGANIZATIONS, AND THEN, UM, BY THE END OF THIS MONTH IS WHEN NONPROFIT ORGANIZATIONS ARE EXPECTED TO SUBMIT THEIR, UM, FOURTH AND FINAL REPORT FROM THE PREVIOUS FISCAL YEAR.
UM, AND THEN THE PROCESS STARTS ALL OVER AGAIN, UM, BY MAY 30TH, 2023.
SO THIS IS THE PROCESS THAT WE FOLLOW YEAR AFTER YEAR.
UM, NOW THAT WE'VE HAD A MOMENT TO KIND OF LEVEL SET AND UNDERSTAND ADDISON'S PROCESS, I'D LIKE TO BEGIN REVEALING SOME OF THE RESEARCH GATHERED, UM, FROM SOME OF OUR COMPARATOR CITIES.
UM, OUR COMPARATOR CITIES ARE UTILIZING A VARIETY OF REVENUE SOURCES TO FUND THEIR GRANTS, INCLUDING, UM, CDBG FUNDS, UM, MONIES FROM THEIR GENERAL FUND OR THE HOTEL FUND.
UM, OUR RESEARCH REVEALED THAT OUR COMPARATOR CITIES UTILIZE DIFFERENT METHODS WHEN DETERMINING THEIR ANNUAL FUNDING FOR THESE PROCESSES.
UM, SEVERAL OF OUR CITIES WHO UTILIZE CDBG FUNDS, UM, HAVE A A CAP OF 15%, AND THAT'S MANDATED BY HUD.
UM, MANY OF OUR COMPARATOR CITIES WILL SIMPLY REVIEW THEIR PREVIOUS YEAR'S BUDGET
[00:40:01]
AND FORECAST AN AMOUNT BASED ON THIS.AND ALSO THERE'S A FIXED PERCENT, UM, THAT MAY BE SET FOR EACH YEAR THAT WE'VE SEEN IN SOME CITIES.
UM, I'D LIKE TO NOTE HERE FOR ADDISON, UM, WE UTILIZE MONIES FROM OUR HOTEL FUND, AND THERE'S A MANDATE THAT WE'RE ONLY ALLOWED TO USE 15% OF THAT, UM, HOTEL FUND MONEY FOR TYPES OF, UM, PROGRAMS SUCH AS THESE.
UM, GENERALLY OUR COMPARATOR CITIES ARE FOLLOWING A SIMILAR PROCESS WHEN, UM, DETERMINING SPECIFIC DOLLAR AMOUNTS FOR EACH ORGANIZATION.
UM, THAT FUNDING REQUEST, UM, IS FIRST MAINTENANCE APPLICATION AND THEN SOME SORT OF BOARD COMMITTEE TAKES THE TIME TO REVIEW THOSE APPLICATIONS AND AGREE ON, UM, A DOLLAR AMOUNT, WHETHER IT BE THE REQUESTED NUMBER OR SOME NUMBER THAT'S DETERMINED AFTERWARD.
ULTIMATELY, THAT NUMBER IS BROUGHT TO COUNCIL FOR THEM TO MAKE A FINAL, UM, FUNDING DECISION.
WE ALSO, UM, LEARNED THAT THERE ARE, THERE'S ONE ORGANIZATION, UM, THAT WE WERE ABLE TO IDENTIFY WHO MAY INTEGRATE OPERATIONAL FUNDING INTO THAT DEPARTMENT'S ANNUAL BUDGET IF THEY WERE ABLE TO PROVE SOME SORT OF INTEGRAL USE TO THE DEPARTMENT THAT'S ALREADY IN PLACE.
UM, SO WE WERE CURIOUS TO KNOW IF THERE ARE ANY SORT OF ANCILLARY, UM, OPPORTUNITIES THAT WERE, UM, OFFERED BY OUR COMPARATOR CITIES.
AND WE UNDERSTOOD THAT THERE WERE A FEW, UM, TO START, WE SAW THAT SOME ORGANIZATIONS ARE PROVIDING, UM, THEIR ORGANIZATION'S SUPPORT IN IMPLEMENTING, UM, REPORTING PROCEDURES THAT ARE IN COMPLIANCE WITH THEIR OWN RECOMMENDATIONS.
UM, OR ALSO HUD, IF THEY ARE UTILIZING THOSE FUNDS.
UM, THEY MAY JUST PROVIDE GENERAL PROMOTION ON THEIR CITY, ON PLATFORMS, THEIR SOCIAL CHANNELS, THEIR WEBSITES, MAYBE A NEWSLETTER.
UM, THEY'LL FACILITATE THESE TYPES OF, LIKE NETWORKS WHERE THEY ABLE TO SHARE, UM, RESOURCES OR INFORMATION AMONGST THE NONPROFIT ORGANIZATIONS AND THEIR COMMUNITY.
OR THEY MAY PROVIDE DISCOUNTS TO DIFFERENT CITY OWNED, UM, FACILITIES FOR MEETINGS.
UM, ADDISON, WE'VE TAKEN THE OPPORTUNITY TO PROVIDE SUPPORT TO SOME OF OUR NONPROFITS BY, UM, PROMOTING THEM ON OUR SOCIAL CHANNELS, OUR NEW SLID, WHO MAY HAVE SEEN THOSE.
UM, SO WHEN IT COMES TO ELIGIBILITY FOR NON-PROFIT ORGANIZATIONS, WE'VE SEEN THAT, UM, MOST CITIES ARE IN LINE WITH EACH OTHER.
UM, THE PROGRAMS NEED TO BE FOCUSED ON BENEFITING RESIDENTS WITHIN THE CITY.
THEY'VE GOTTA BE A TAX EXEMPT ORGANIZATION.
UM, THEY NEED TO BE IN GOOD STANDING WITH THE CITY, THE STATE, AND THE IRS.
UM, WE DID SEE THAT ONE CITY HAD A, UM, A REQUIREMENT OF A MINIMUM OPERATION TIME OF THREE YEARS BEFORE THAT ORGANIZATION IS ABLE TO REQUEST FUNDING.
UM, FROM THIS PROGRAM, UM, ALMOST ALL OF OUR COMPARATOR CITIES REQUIRE NONPROFIT ORGANIZATIONS TO ENTER TO DEFINED AGREEMENTS.
UM, WE DID SEE THAT ONE, THEY REPORT NOT HAVING THIS REQUIREMENT.
UM, THE CITY IS ONE THAT REQUESTS OR WHERE ORGANIZATIONS ARE ABLE TO REQUEST FUNDING ON A, UM, REIMBURSEMENT BASIS.
AND THEN THERE ARE, UM, MID-YEAR REPORTS THAT THE ORGANIZATION IS REQUIRED TO SUBMIT.
THERE'S, THERE'S A LOT HERE, BUT IT, UM, AND SOME JUST SUMMARIZES WHAT WE WERE ABLE TO IDENTIFY IN OUR RESEARCH.
THE HOPE IS THAT THIS SUPPORTS, UM, YOUR DISCUSSION ON, UM, HOW YOU WOULD LIKE TO SEE THIS PROCESS MOVE FORWARD.
AND WITH THAT, UM, WE'D LIKE TO KNOW, DOES COUNCIL WISH TO AMEND ADDISON'S CURRENT GRANT FUNDING PROCESS? AND I'VE GOT A COUPLE OF NOTES ON THE SCREEN FOR YOU, JUST REMINDING YOU, UM, OF THE STATE STATUTE THAT WE'RE NOT ABLE TO SPEND MORE THAN 15% OF OUR HOTEL TAX REVENUE AND ALSO, UM, OF OUR CLOSED PROCESS THAT WE HAVE.
SEVERAL YEARS AGO, FINANCE WAS DIRECTED TO KEEP A CLOSED PROCESS BECAUSE WE HAVE LIMITED STAFF THAT'S ABLE TO OVERSEE THIS PROGRAM.
UM, SO I'D LIKE FOR YOU TO KEEP THAT IN MIND.
THERE'S, UM, TWO PEOPLE, BUT THAT WILL BE MOVING BACK TO ONE AND PROBABLY THE NEXT FISCAL YEAR WITH THAT QUESTION FOR LAUREN.
IS, DOES THIS ITEM COME TO US, UH, AT THE DIRECTION OF THE CITY? THE MANAGER? NO.
TO THE COUNCIL MEMBER THEY HAD REQUESTED IS I AND B AGENDA.
SO WE SHOULD PROBABLY HEAR THE CONCERNS OR CHALLENGES OR IDEAS THAT BRING THIS TO US FROM THOSE COUNCIL MEMBERS.
SO FIRST OF ALL, I WANNA ADDRESS THIS IS EDISON IS NOT PART OF THE CITY BG COMMUNITY DEVELOPMENT BLOCK GRANT, UH, MEMBERS.
SO WE DON'T RECEIVE THOSE FEDERAL FUND.
SO, UH, BASICALLY, UH, FEDERAL GOVERNMENT HUD SUBSIDIZED LOW INCOME PEOPLE, LOW INCOME LIVING.
SO THEY ARE NOT A PART OF THE PROGRAM.
THAT'S THE REASON WE USE EITHER GENERAL FUND OR
[00:45:01]
HOTEL FUND.DEPENDS ON IT'S RELATED TO WHICH ISSUES, YOU KNOW, LIKE WHAT TOWER THEATER, SOMETHING CAN PROMOTE THE CITY.
LIKE A, UM, UH, WHAT'S THE NAME OF THE, UH, UH, WATER AFFAIRS COUNCIL? WE HAVE SPECIAL AGREEMENT WITH THEM.
AND THEN, UH, WHAT ELSE? UH, THE METRO CROSS CHAMBER OF COMMERCE.
SO WE HAVE SEPARATE AGREEMENT WITH THEM SO THAT WE, WE USE HOTEL FUND, YOU KNOW, IS THAT CORRECT? THAT'S CORRECT.
AND THAT'S A SERVICE AGREEMENT, IS THAT A GRANT FUNDING AGREEMENT? SO SOME OTHER FUND, SOME OTHER REQUEST.
SO TOM, YOU HAVE A QUESTION? THIS IS THE LONGEST
I, I, I THINK IT PROBABLY CAME FROM SOME, FROM SOME NEW COUNCIL PEOPLE, BUT, UM, YOU KNOW, OUR PROCESS IS, WE, WE'VE KIND OF GONE FULL CIRCLE.
WE USED TO ALWAYS GET PRESENTATIONS FOR EVERYONE TO MAKE A DECISION AS, AS A WHOLE COUNCIL.
AND WE WENT TO COMMUNITY PARTNERS CHANGE BACK.
I KNOW, I MEAN, FOR A WHILE THERE THEN WE HAD SOME PEOPLE IN COMMUNITY THAT WERE LIAISONS THAT WOULD COME AND BRING RECOMMENDATIONS OR MAKE THEIR RECOMMENDATIONS BASED ON THE GRANT.
WE'VE KIND OF COME BACK AROUND TO HEARING FROM EACH OF THE ORGANIZATIONS.
SO I, I THINK IT'S PRETTY ACCURATE UP THERE THAT, I MEAN, WE DON'T HAVE A SET THING WHERE WE SAY, OKAY, IT'S 15% OF THE OTHER THAN WE HAVE MAXIMUMS THAT WE CAN USE AT OUR HOTEL FUND FOR THE ARTS.
THAT'S, THAT'S AN ESTABLISHED MAXIMUM, 15%.
BUT HISTORICALLY WE, YOU KNOW, IT'S REALLY KIND OF HISTORICAL REFERENCE OF WHAT WE'VE BEEN PAYING, WHAT WE'VE BEEN GRANTING TO ORGANIZATIONS IN THE PAST AND WHAT IS AVAILABLE.
I KNOW WE'VE, WE USED TO DO A LOT MORE, UH, WE, WE SUPPORTED SOME OTHER ORGANIZATIONS THAT WE DON'T ANYMORE BECAUSE OF OUR HOTEL FUND IS STARTED TO SLOW DOWN.
WE USED TO DO, YOU KNOW, SHAKESPEARE OR PARK STUFF? WE USED TO DO WIND SYMPHONY, THEY AROUND TOWN.
THERE WAS A LOT OF OTHER, OTHER PROGRAMS THAT WE'VE KIND OF HAD PULLED BACK ON JUST BECAUSE OF FUNDING.
SO, YOU KNOW, I DON'T KNOW IF I'M, I'M PERSONALLY OKAY WITH THAT.
UM, I DON'T KNOW IF WE HAVE TO HAVE A HARD, YOU KNOW, STOP POINT AND SAY, OKAY, WE ARE GONNA HAVE A, YOU KNOW, 1.2% OF, OF A BUDGET THAT WE'RE GONNA USE, YOU KNOW, FOR, FOR NONPROFITS.
SO, BUT MY POINT IS, IF OTHERS GRANT GIVEN TO THOSE ORGANIZATIONS COULD DIRECTLY PUSH, DIRECTLY BENEFIT THE AS CITIZENS THAT THAT'S MORE IMPORTANT THAN ANYTHING ELSE.
SO IF SOMETHING WE CANNOT SEE, WE DON'T FEEL IT.
THAT'S THE REASON I THINK MOST COUNCIL ARE NOT REALLY IN FAVOR.
SO THAT'S THE REASON WE DROP OFF A FEW THINGS, YOU KNOW, AFTER SEVERAL YEARS.
WHEN YOU SAY ADDISON CITIZENS, YOU MEAN ADDISON BUSINESSES TOO? UH, BUT YOU MAINLY FOR EDISON RESIDENTS.
YEAH, BUT, BUT LIKE, UH, WHAT AFFAIRS COUNCIL AND THE METRO CLASS CHAMBER PROBABLY BENEFIT FOR OUR BUSINESSES.
CAUSE THAT'S THE REASON WE HAVE SERVICE AGREEMENT.
BUT OTHER, LIKE A MAT, METRO CROSS CARE, UH, AND THEN, UH, THE METRO CLASS SERVICES, UH, ALL THOSE ARE MORE RELATED TO, AND EVEN CARE LADY DIRECTLY CONTRIBUTED TO EDISON CATS, YOU KNOW, SOMETHING WE CAN, UH, WE CAN MEASURE, YOU KNOW, THEY WILL GIVE US A REPORT ANNUALLY.
THAT'S THE REASON I, I LIKE TO SEE COUNCIL, THE MAYOR REALLY SEE THEM TO MAKE THOSE PRESENTATIONS JUST TWICE A YEAR FOR FIVE MINUTES AT LEAST WE KNOW WHAT THEY HAVE DONE FOR US, WHAT'S THE TOTAL FUNDING THEY THEY GET AND HOW MUCH IT HAS FOR US.
SO WE CAN SEE THE RESULT FOR THE PAST YEAR, YOU KNOW, IF THEY CANNOT PROVIDE THOSE INFORMATION, YOU KNOW, AND THEN WE DON'T HAVE TO GRANT THAT ANYMORE.
DO WE KNOW, UM, WHAT PERCENTAGE OF WHAT WE GIVE TO AN ORGAN ORGANIZATION IS WHAT PERCENTAGE THAT IS OF THEIR ANNUAL REVENUE? AND THE REASON I ASK, I I WORK FOR A FOUNDATION MM-HMM.
AND SO ONE OF THE CRITERIA THAT WE USE IS THE CONTRIBUTION THAT YOU ARE ASKING FOR FROM US.
WHAT IS THAT PERCENTAGE OF YOUR TOTAL ANNUAL BUDGET?
[00:50:02]
NORMALLY THEY WILL LET US KNOW.ALSO, HOW MANY PEOPLE THEY SERVE.
SO HOW MANY PEOPLE IN EDISON BENEFIT FROM THE SERVICE? GOOD.
YEAH, NORMALLY THEY PROVIDE US THOSE INFORMATION.
I DON'T ASK METRO HEALTH SERVICES TO US FOR SURE.
SO, YOU KNOW, MASTERCLASS SERVICE IS PROBABLY, IS ONE OF THE BEST EXAMPLE.
SO THIS IS THE FIRST TIME WE REALLY FEEL THE SERVE OUR CITIZEN IS BACK TO, UH, HURRICANE KATRINA.
SO, UH, WE HOSTED 250 EVACUEE AT LOW FIELD.
SO THEY BRING ALL KINDS OF STUFF TO THEM, HELP THEM.
SOME PEOPLE STAY AT A CROWN PLAZA, THEY WANT TO BRING THEM TO SOMEWHERE, BUY SOME STUFF, PROVIDE SOME FOOD, DELIVER THE FOOD.
ANY COMMENT OR ANYTHING WE NEED TO CHANGE? I DIDN'T PUT IT ON THE AGENDA.
DOES, UM, METRO SERVICES, DO THEY HAVE A SERVICE AGREEMENT WITH US LIKE THE CHAMBER DOES? METRO DOES THAT? THEY DON'T.
IT SAYS NO ONE WANT TO ASK ANYMORE.
[ Announcements and Acknowledgments Regarding Town and Council Events and Activities Recognition of the Town's Receipt of 3 Government Finance Officer's Association Awards Discussion of Meetings / Events]
RIGHT.I'D LIKE TO INVITE, UH, INTERIM CITY MANAGER GIE FOUR, THE SAY OF FEW WORDS.
LAST YES, TWO ANNOUNCEMENT ACTUALLY AS THE FIRST ONE IS CO-WORKING IN THE PARK.
THIS STARTS OCTOBER 27 FROM 8:00 AM 4:00 PM IT'S CO-WORKING IN THE PARK, IN THE HOUSE, AND CIRCLE PARK.
EVERYBODY SHOULD FEEL FREE TO BRING THEIR PETS AND THEIR TM AND METERS UNDER THE FOR FREE WIFI, COMPLIMENTARY
AND THE SECOND ONE IS A HALLOWEEN BASH, SAID OCTOBER 29TH, UH, FROM, UH, 4:00 PM TO 6:00 PM IS ADDISON PARK AND RECREATION ANNUAL ALL WIND BASH AND TRUNK OR FREE.
MY ADD ATHLETIC CLUB P SEVEN OFFERS, UM, WHO AIRBRUSH TATTOOS,
ANYBODY WANNA MAKE A PUBLIC COMMENT? NO, SIR.
ANYONE IN PUBLIC WISH TO SPEAK? YOU HAVE THREE MINUTES TO SPEAK.
[ Consent Agenda All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.]
ALL RIGHT.CONSENT AGENDA ITEM THREE ON THE WAY TO 18, BECAUSE THE MAJORITY OF THOSE ARE RELATED TO NONPROFIT ORGANIZATION FUNDING.
SO, UH, DO WE HAVE ANYTHING NEED TO BE PULLED FOR DISCUSSION? 1515.
13
DO I HAVE MOTION FROM THREE ALL THE WAY TO 18 EXCEPT 13? MOTION.
CATHERINE WILLER, OR IN FAVOR? TO APPROVE THIS ITEM, PLEASE SAY, AYE.
I OPPOSED ITEM 13, MAY I APOLOGIZE.
UNDER THE ANNOUNCEMENT, THE WAS ITEM THAT I MISS AND I WOULD LIKE TO STEVEN MAKE THAT ANNOUNCE.
I DO NOT WANNA MESS WITH THE CFO, MAYOR AND COUNCIL.
STEVEN GLICKMAN, CHIEF FINANCIAL OFFICER.
UH, WE DID HAVE AN ANNOUNCEMENT ON THE, UH, UNDER THE ANNOUNCEMENTS THIS EVENING.
UH, SO THE GOVERNMENT FINANCE OFFICER OFFICERS ASSOCIATION OF THE UNITED STATES AND CANADA, UH, RECENTLY NAMED ADDISON AS A FISCAL YEAR 2020 TRIPLE CROWN WINNER.
UH, THE TRIPLE CROWN DESIGNATION, UH, RECOGNIZES GOVERNMENTS, UH, THAT HAVE, HAVE RECEIVED GFO, A CERTIFICATE OF ACHIEVEMENT AND FINANCIAL REPORTING.
THAT'S FOR OUR AUDITED FINANCIAL STATEMENTS.
UH, THE DISTINGUISHED BUDGET PRESENTATION AWARD, UH, FOR OUR BUDGET DOCUMENT.
AND THEN THE POPULAR ANNUAL FINANCIAL REPORTING AWARD.
UH, SO THERE WERE 317 GOVERNMENTS IN THE UNITED STATES AND CANADA, UH,
[00:55:01]
THAT RECEIVED THE TRIPLE CROWN AWARD, UH, FOR FISCAL YEAR 2020 AND 22 OF THOSE WERE CITY GOVERNMENTS IN TEXAS.UM, SO, UH, FOR THE LAST 45 YEARS, ADDISON HAS RECEIVED THE CERTIFICATE OF ACHIEVEMENT AND FINANCIAL REPORTING, UH, AND THE BUDGET, UH, PRESENTATION AWARD FOR THE LAST 35 YEARS.
AND, UH, THE ONE THAT GOT US THE TRIPLE CROWN WAS THE POPULAR ANNUAL FINANCIAL FINANCIAL REPORT, WHICH WE RECEIVED FOR THE FIRST TIME IN FISCAL YEAR 2020.
UH, SO THIS EVENING WE HAVE, UH, SOME MEMBERS OF OUR FINANCE TEAM HERE, UH, THAT ARE RESPONSIBLE FOR ALL OF THESE AWARD PROGRAMS. WE HAVE AMANDA TURNER, OUR ASSISTANT FINANCE DIRECTOR, UH, ASHLEY WAKER CONTROLLER, UH, KRISTIN SOLAS, OUR BUDGET MANAGER, AND THEN ISHMA ALTA, OUR SENIOR ACCOUNTANT.
AND THEN I ALSO WANT TO THANK, UH, OUR MARKETING TEAM, MARY, MARY ROSEN, BELIEF AND AMBER PATTERSON, BECAUSE THEY, UH, HELPED US WITH OUR POPULAR ANNUAL FINANCIAL REPORT.
AND THAT'S REALLY WHAT, UH, PUT US OVER THE TOP TO GET THIS AWARD.
SO PEOPLE, PEOPLE WORK IN A FINANCE DEPARTMENT TO COME HERE WITH GROUP FOLDER.
THANK LAST NIGHT I WAS AT A MAO CITY COUNCIL MEETING, SO WE HAVE, THEY SPEND LIKE ALMOST 30 MINUTES TO PRESENT PROCLAMATION.
SEE, WHICH IS, GET THERE IN A COUPLE MINUTES.
[13. Consider Action on a Resolution Approving an Agreement Between the Town of Addison and WaterTower Theatre, Inc. for the Use of the Addison Theatre Centre and Authorizing the City Manager to Execute the Agreement. ]
RIGHT.OKAY, SO ITEM 13, I JUST PULLED BECAUSE I WANTED TO MAKE A FEW COMMENTS HERE.
UM, AS I SAID IN MY PRESENTATION THE OTHER NIGHT AT ADDISON DIDN'T BECOME ADDISON BY ACCIDENT, IT WAS BY DESIGN.
AND ONE OF THOSE THINGS WAS OUR, UH, CONFERENCE AND THEATER CENTER, WHICH WAS BUILT IN 1992.
AND WATER POWER THEATER HAS BEEN OUR RESIDENT COMPANY FOR THE, FOR OVER 25 YEARS IN THAT THEATER.
UM, AND IT'S, IT IS, TO ME, IT'S DIFFERENT THAN OTHER, OUR OTHER NONPROFITS.
I THINK IT'S REALLY A PARTNERSHIP BETWEEN THE TOWN AND THAT AND THAT COMPANY, UM, TO, TO BRING WHAT THEY DO TO OUR TOWN.
UM, IT'S, IT'S REALLY A PARTNER CH PARTNERSHIP.
UM, I KNOW, I WANNA LET YOU KNOW THAT I KNOW THAT THAT BOARD AND THAT THEATER GROUP REALLY APPRECIATE THE SUPPORT THAT ADDISON GIVES TO THEM EVERY YEAR.
AND I ALSO WANTED TO THANK THEM AND TELL THEM THAT WE APPRECIATE, YOU KNOW, WHAT THEY DO FOR OUR TOWN AND WHAT, YOU KNOW, WHAT, WHAT THEY DO FOR THE SOCIAL FABRIC IN OUR TOWN.
SO WITH THAT, I WOULD LIKE TO, UH, MAKE AN APP, UH, APPROVE.
SO I HAVE MOTION FROM TOM BROWN, SECOND FOUND DARREN GARNER.
BUT BEFORE I VOTE, BUT I HAVE TO SAY THIS, EVERY CITY HAS ITS UNIQUENESS.
YOU KNOW WHAT? A TALL THEATER IS ONE OF THE ART AND WOULD LOVE TO HAVE, AND RIGHT NOW IT'S UNDER THE RIGHT, RIGHT MANAGEMENT AND I'M VERY PROUD OF IT.
A GREAT CITY HAVE TO HAVE A GREAT PERFORMANCE ART, PERFORMING ART, AND A PUBLIC ART, ALL KINDS OF ART.
SO MAKE OUR CITY EVEN MORE YOU UNIQUE.
SO, ALL IN FAVOR TO APPROVE THIS ITEM, PLEASE SAY, AYE.
I REALLY LIKE TO SKIP TO ITEM 2021 SO I CAN LET ALL THE JUDGES GO.
[20. Present, Discuss, and Consider Action on a Resolution to Accept the Resignation of Addison Municipal Court No. 1 Alternate Judge Danielle Dulaney Effective October 25, 2022.]
OKAY.ITEM 20 PRESENT, DISCUSS CONSIDERATION ON RESOLUTION TO ACCEPT THE RESIGNATION OF EDISON MUNICIPAL COURT NUMBER ONE, AUTOMATED JUDGE, THE ELAINE DANIEL D DANI IN EFFECTIVE OCTOBER 25TH, 2022.
SO, UH, I'LL MOVE APPROVAL OF ITEM NUMBER 22ND.
SO AS WHAT WE WERE TOLD, UH, DANIELLE DELANEY, EXCEPT, UH, THE, UH, FULL-TIME JUDGE IN ARLINGTON, SO, UH, SHE'S NOT ABLE TO DO FOR ADDA ANYMORE.
[01:00:01]
TORNADOSO I HAVE MOTION FROM TOM BROWN.
SECOND FOR EILEEN RESNIK, OR IN FAVOR TO RECEIVE HER RESIGNATION, PLEASE SAY, AYE.
[21. Present, Discuss, and Consider Action on the Ordinances to Reappoint Larry Dwight as Presiding Municipal Judge to the Addison Municipal Court of Record #1, Reappoint Cass Callaway and Appoint George "Buck" Johnson as Alternate Municipal Judges to the Addison Municipal Court of Record #1 and Authorize the Interim City Manager to Execute the Agreements. ]
21, PRESENT, DISCUSS, CONSIDER ACTION ON THE AUDIENCES TO REAPPOINT LARRY DWIGHT AS PRESIDING MUNICIPAL JUDGE TO THE EDISON MUNICIPAL COURT OF RECORD.NUMBER ONE, REAPPOINT THE CA CALLOWAY AND APPOINT GEORGE, WHICH IS THE BUCK JOHNSON AS THE NEW ALTERNATE MUNICIPAL JUDGE.
AND TO THE EDISON MUNICIPAL QUARTER OF THE RECORD.
ONE, NUMBER ONE, AND AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE THE AGREEMENT.
DO I HAVE A MOTION? I MOVE APPROVAL? SECOND.
SECOND I MOTION FROM TOM BRA SECOND FROM CATHERINE WELLER.
SO, UH, ALL THE JUDGES, YOU WANT ME TO SWEAR YOU IN AT THE SAME TIME ANYWAY, YOU WANT TO COME DOWN THERE? MY, YEAH, JUST COME HERE.
YOU KNOW, I JUST SWEAR YOU ALL YOUR IN AT THE SAME TIME.
JUST WHEN I STATE THE NAME, YOU JUST SAY YOUR NAME, NOT MINE.
PLEASE RAISE YOUR WRITING, JUDGE.
YOU AND BY THE AUTHORITY OF THE STATE OF I STATE YOUR NAME.
YOU DON'T KNOW YOUR GALLOWAY RIGHT? DO SOLEMNLY SWEAR OR AFFIRM DO SO.
OR THAT I WILL FAITHFULLY ASK YOU THE DUTIES OF THE OFFICE OF MUNICIPAL COURT JUDGE, PRESIDING JUDGE AND JUDGE OF THE STATE OF TEXAS AND WILL TO THE BEST OF MY ABILITY AND WILL TO THE BEST OF MY ABILITY, RESERVE, PROTECT, AND DEFEND.
SO PROTECT AND DEFEND THE CONSTITUTION AND LAWS OF THE UNITED STATES CONSTITUTION LAWS OF THE UNITED STATES, AND OF THIS STATE.
SWEET COPIES, MAKE GO AND JOB.
[19. Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Amending Planned Development (PD) District Ordinance No. 099-025 for a 7.76 Acre Property Located at the Southeast Corner of Westgrove Drive and Excel Parkway in order to Modify Use Regulations by Allowing Light Assembly of Jewelry as a Permitted Use. Case 1861-Z / 16650 Westgrove Drive (Precision Set).]
RIGHT.ITEM 19, HOLD THE PUBLIC HEARING.
PRESENT DISCUSSING, CONSIDER ACTION ON AUDIENCE AMENDING PLANET DEVELOPMENT, PD, DISTRICT, AND AUDIENCE NUMBER 0 99 0 2 5 FOR 7.76 ACRES PROPERTY.
THE SOUTH EAST CORNER OF WEST GROVE DRIVE AND EXCEL PARKWAY.
IN ORDER TO MODIFY THE USE REGULATIONS BY ALLOWING LIGHT ASSEMBLY OF A JURY AS A PERMITTED USE CASE NUMBER 1 8 6 1 DASH Z 1 66 5 WEST GROVE DRIVE.
KEN SCHMIDT, DIRECTOR OF DEVELOPMENT SERVICES.
SO THE SUBJECT PROPERTY WITH ZONE PLAN DEVELOPMENT IN 1999.
UH, AND A, UH, FLEX OFFICE BUILDING WAS DEVELOPED, UH, THE NEXT YEAR, UH, JUST UNDER 100,000 SQUARE FEET.
UH, IT INCLUDES OFFICE AND WAREHOUSE SPACE AND, UH, VARIOUS TENANT SPACES IN THE BUILDING.
UH, THE REQUEST BEFORE YOU TONIGHT IS TO AMEND THAT PLAN DEVELOPMENT DISTRICT, UH, TO ALLOW AN ADDITIONAL USE TO BE PERMITTED, UH, ON THAT PROPERTY.
UH, SO, UH, WITH THIS REQUEST, IT'S BEEN MADE, UH, BY PERSISTENT SET JEWELRY.
UH, THIS IS A JEWELRY AND DESIGN BUSINESS THAT'S BEEN BASED IN THE DALLAS AREA FOR THE LAST 35 YEARS.
UH, THEY J HAVE JUST OVER 30 EMPLOYEES.
UH, AND THIS OPPORTUNITY, UH, AT THIS SPACE IS AN OPPORTUNITY FOR THEM TO PROVIDE A, UH, A SINGLE LOCATION, UH, WHERE THEY CAN CO-LOCATE THOSE EMPLOYEES AND, UH, REMAIN HERE IN THE DALLAS AREA.
SO, UH, WITH THIS, UH, EXISTING, UH, 8,400 SQUARE FOOT SPACE, UH, THEY PROPOSE TO DO LIGHT ASSEMBLY OF JEWELRY.
UH, SO THAT INCLUDES SETTING UP DIAMONDS AND GEMSTONES.
UH, THERE WILL NOT BE ANY, UH, INDUSTRIAL PROCESSES SUCH AS BELTING, SO SOLDERING OR USING HAZARDOUS CHEMICALS, UH, WITHIN THIS SPACE.
UH, SO THE CURRENT ZONING, UH, IT IS PLAN DEVELOPMENT AND THE UNDERLYING ZONING IS, UH, THE COMMERCIAL ONE DISTRICT.
UH, SO ANY, UH, USE PERMITTED WITHIN THAT DISTRICT IS PERMITTED ON THIS PROPERTY.
AND THERE WAS ALSO, UH, SOME ADDITIONAL USES ALLOWED, AND THAT'S, UH,
[01:05:01]
DISTRIBUTION AND WAREHOUSE USES, UH, RELATED TO LIGHT ASSEMBLY OF PAPER GOODS, COMPUTER PRODUCTS, OR SIMILAR MATERIALS.SO WITH THIS REQUEST TO ALLOW THEIR USE, UH, IN ADDITION TO THAT LIGHT ASSEMBLY THAT, UH, I PREVIOUSLY NOTED, UH, THEY WISH TO ADD LIGHT ASSEMBLY OF JEWELRY IS A PERMITTED USE, UH, WITH NO, UH, HEAVY, UH, UH, PROCESSES, UH, SUCH AS WHAT I MENTIONED BEFORE.
UH, THIS, UH, UH, BUSINESS WILL OCCUPY THE EXISTING TENANT SPACE AND THERE'LL BE NO SITE IMPROVEMENTS, UH, PROPOSED.
SO IN ACCORDANCE WITH TOWN AND STATE LAW, WE DID NOTIFY ADJACENT PROPERTY OWNERS.
UH, WE DID NOT RECEIVE A SINGLE RESPONSE.
UH, THIS CASE WAS ACTED ON, UM, BY THE PLANNING AND ZON COMMISSION UNDER SEPTEMBER MEETING, AND THEY RECOMMENDED APPROVAL BY A VOTE OF SIX TO ZERO.
UH, STAFF DOES RECOMMEND APPROVAL OF THIS REQUEST WITH THE CONDITION THAT, UH, THE LIGHT ASSEMBLY OF JEWELRY DOES NOT INCLUDE SMELTING, SOLDERING, OR USE OF ANY HAZARDOUS CHEMICALS.
AND WE DO HAVE, UH, THE CO-OWNERS OF PRECISION SET WITH US TONIGHT.
UH, BUZZ JOPLAN AND JIM JORDAN.
AND WE ALSO HAVE THERE CONSULTANT TRENT ROBERTSON FOR MASTER PLAN.
UH, THEY'D BE HAPPY, HAPPY TO ADDRESS ANY QUESTIONS THAT YOU MAY HAVE ABOUT THE BUSINESS.
ALL RIGHT, YOU HAVE ANY QUESTION BEFORE I OPEN UP FOR PUBLIC HEARING? OKAY.
LADIES AND GENTLEMEN, THIS ITEM IS LISTED PUBLIC HEARING.
IF ANYONE, WHICH IN PUBLIC WISH TO SPEAK ON THIS ITEM, PLEASE DO SO.
BUT I DO WANNA ASK THE, ANY OWNER CAN ANSWER MY QUESTION.
THIS IS FOR COSMETIC JEWELRY OR YOUR GOLD OR DIAMOND OR ANYTHING.
MAYOR, PLEASE STATE YOUR NAME.
UH, 2201, UH, SOUTH MAIN STREET.
UM, THERE IS GOLD DIAMONDS, I SET OF DIAMONDS IN PLACE.
UM, BUT IT'S REALLY YOUR HIGH ENJOY THAT YOU'RE, UH, THAT YOU'RE VERY ACCUSTOMED TO.
UH, THOSE ARE THE KIND OF SHOPS THAT THEY DEAL WITH.
SO IS THIS A STOREFRONT OR NO, IT'S A, UH, SO WHAT THE PROPOSED USE IS, IS THIS IS VERY SIMILAR TO WHAT YOU'D SEE IN A RETAIL SHOP, JUST ON A LARGER SCALE.
ONCE AGAIN, THEY'LL SEE PROBABLY ONE TO TWO FEDEX TRUCKS, UM, MAYBE A DAY OR A WEEK.
UM, NOT A LOT OF COMING AND GOING OF SHIPMENTS.
UM, BUT THEY DO SHIP OUT EVERYTHING SO WELL KNOWN IN THE INDUSTRY, VERY WELL KNOWN IN THE INDUSTRY ACROSS THE, ACROSS THE COUNTRY.
UM, THERE'S NO PROPOSED SIGNAGE.
THEY WANNA BE KEPT, UM, LOW KEY FOR THIS SPECIFIC REASON, AND THIS IS JUST A GREAT LOCATION THAT THEY'D LIKE TO RELOCATE THAT'LL ALLOW FOR ADDITIONAL SPACE, JUST FOR SOME BREATHING ROOM FOR THEIR EMPLOYEES AND BE ABLE TO BE IN A MORE ESSENTIAL LOCATED AREA.
ANYBODY ELSE WHO WANNA SPEAK? ANYBODY IN PUBLIC WANT TO SPEAK ON THIS SIDE? HIM? ALL RIGHT.
SINCE NO IN PUBLIC TO WISH TO SPEAK ON THIS IT FOR HERE BY CLOSE THE PROPER HEARING.
SO I HAVE MOTION FROM CATHERINE WILLER, SECOND FROM DARREN GARNER.
OH, IN FAVOR, PLEASE SAY, AYE.
[22. Present, Discuss, and Consider Action on the Addison Athletic Club Renovation Total Project Budget. ]
HIM.NUMBER 22 PRESENT, DISCUSS THE CONSIDER ACTION ON THE EDISON CLUB RENOVATION.
MAKE WHERE I NEED TO LOOK HERE.
UH, BILL HOLLY, DIRECTOR OF ADMINISTRATIVE SERVICES.
AND WE'RE BACK TALKING ABOUT THE ATHLETIC CLUB.
APPROXIMATELY A YEAR AGO, A CONSTRUCTION CONTRACT WAS AWARDED TO NORTHRIDGE CONSTRUCTION GROUP, UH, FOR THE RENOVATION OF THE ATHLETIC CLUB.
THEY BEGAN CONSTRUCTION ON NOVEMBER 19TH, AND THEN BACK ON AUGUST 23RD OF THIS YEAR, WE PROVIDED AN UPDATE AND WE TALKED ABOUT SOME OF THE CONTINGENCIES THAT WERE, UM, UH, UNABLE TO BE COMPLETED BECAUSE OF THE NUMBER OF OTHER, UM, ITEMS THAT WE FOUND THAT NEEDED TO BE ADDRESSED
[01:10:01]
DURING THE, THE REMODELING OF THE BUILDING.AND IN PARTICULAR, WE TALKED ABOUT THE SHADE STRUCTURE, WHICH WAS A, A COMPONENT OF THE, OF THE RENOVATION THAT, UH, WE UNFORTUNATELY FOUND A NUMBER OF CONFLICTING UTILITIES THAT WAS GONNA REQUIRE AN UNKNOWN COST, UH, TO ADDRESS.
WE'VE, UH, SINCE DONE SOME MORE RESEARCH, FOUND THE, FOUND THE PRICE AND WANTED TO UPDATE COUNSEL.
SO JUST TO ORIENT FOLKS, UH, TO WHAT'S GOING ON, IF YOU SEE THE, THE POOL THERE, THE, THE LARGE CIRCLE, NOT, NOT THE HOT TUB, BUT THE LARGER CIRCLE THAT'S CLOSER TO THE BUILDING, THAT'S THE CHILDREN'S SPLASH AREA THAT WE'RE TALKING ABOUT.
AND THEN THE TWO DIMENSIONAL GRAPHIC SHOWS A, UH, FIVE COLUMN SHADE STRUCTURE THAT WOULD SPAN OVER TOP OF THAT AND PROVIDE SHADE TO, UH, PORTIONS OF THE KID'S AREA AND THE POOL DECK AROUND IT.
SO IT REQUIRES FIVE, UH, FOUR, FOUR FOOT DEEP PEERS, UH, TO SUPPORT THOSE COLUMNS.
AND WE WERE FORTUNATE ON THE FIRST ONE THAT WE DID NOT HIT ANYTHING.
AND THE SECOND ONE, WE DIDN'T HIT ANYTHING.
BUT THE THIRD ONE, UH, THIS IS REALLY WHAT WE'RE FINDING ON, ON THE OTHER THREE PEERS, UH, LOCATIONS, UNFORTUNATELY, THOSE ARE A VARIETY OF UTILITIES.
A LOT OF THAT IS, UH, RELATED TO THE POOL WATER TWO AND FROM THE POOL, UH, OTHERS ARE ACTUAL WATER LINES.
YOU SEE SOME ELECTRICAL IN THERE, AND THERE'S SOME, UM, OTHER ONES THAT YOU, THAT YOU CAN'T QUITE SEE.
SO OBVIOUSLY THIS IS, UH, IN THE WAY OF WHERE THE, THE PEER NEEDS TO BE.
AND TWO OTHER HOLES THAT I'LL SHOW YOU IN A MOMENT ARE, ARE EQUALLY, UH, CONFLICTED WITH, WITH THE UTILITIES.
WE'RE AT A, UH, DIFFICULT SITUATION BECAUSE OF THE SPAN.
UH, HERE WE'RE AT THE MAXIMUM DISTANCE.
IT'S NOT LIKE WE CAN JUST, YOU KNOW, MOVE IT A FEW FEET AND EITHER DIRECTION, WE WERE HOPING TO FIND, UH, PLACES WE COULD RELOCATE THESE SUBTLY AND, AND REDESIGN.
BUT UNFORTUNATELY, THE LAYOUT OF THE PIPES ARE IN EXACTLY THE, THE, THE WRONG LOCATIONS.
THEY, THEY, THEY FOLLOW THE PATH THAT WOULD MAKE SENSE FOR US TO, TO RELOCATE THE PEERS, INCLUDING THIS ONE, WHICH HAPPENS TO MAKE A NICE 45 DEGREE BEND RIGHT IN THE MIDDLE OF THE HOLE.
SO IT GETS US FROM TWO DIFFERENT, TWO DIFFERENT ANGLES.
AND THEN THAT'S THE, THE LOWER ONE.
SO WHAT, UH, WHAT WE HAVE IS A, IS A QUOTE FROM NORTHRIDGE, THE CURRENT CONTRACTOR, FOR THEM TO REMOVE A SIGNIFICANT AMOUNT OF THE, THE POOL DECK, RELOCATE THE LINES, UH, THAT REPLACE THE POOL DECK.
AND WE'D BE ABLE TO INSTALL THE SHADE STRUCTURE AT THE ORIGINAL LOCATIONS AS PLANNED.
BUT THAT UNFORTUNATELY COMES AT AN ADDITIONAL COST OF $153,504.
IS THE STRUCTURE ALREADY PURCHASED? YES, SIR.
WE, WE OWN THE, WE OWN THE COLUMNS, UM, BUT THE, THE SHADE STRUCTURE ITSELF HAS TO BE MANUFACTURED ONCE THEY, THEY GET IT SET, THERE'S SOME MEASUREMENTS THAT, THAT THEY'LL DO.
BUT THAT WAS ALL INCLUDED IN THE, UM, THE ORIGINAL COST THAT, THAT WAS NOT USED AT THIS LOCATION.
IT, IT COULD POSSIBLY BE, WELL, IT COULD BE ERECTED SOMEWHERE ELSE, UH, AT A PARK OR, OR SOMEWHERE SINCE THE TOWN OWNS IT.
IF, IF WE DECIDED NOT TO PURSUE INSTALLING IT AT THIS LOCATION.
IS THAT A, I'M SORRY,
SO THEY'LL GO INTO EACH OF THESE HOLES WHERE THERE'S CHALLENGES REROUTE.
THEY'LL, THEY'LL NEED TO PULL UP MORE DECK REROUTE, UM, IN AN APPROPRIATE, YOU KNOW, FASHION SO THAT WE GET THE RIGHT PRESSURES AND, AND EVERYTHING ELSE.
AND THEN THEY WOULD, UM, FREE UP THIS SPACE BACKFILL, UM, INSTALL THE PIERS, INSTALL THE COLUMNS, AND THEN COME BACK AND REDO, REDO THE DECKING.
HOW DOES THAT WORK WITH OUR TIMING? SO THIS WAS ORIGINALLY SEQUENCED TO HAPPEN LATE SPRING AND BE DONE BEFORE THE POOL WAS OPEN.
BUT BECAUSE THIS, IT WAS GONNA TAKE A SIGNIFICANT AMOUNT OF TIME TO DETERMINE WHAT WAS, WHAT NEEDED TO BE DONE AND RE-ENGINEER IT.
WE HAVE JUST EXCLUDED THIS FROM THE PROJECT.
UM, WE, WE'VE ALLOWED, THE PROJECT WENT ON SUBSTANTIAL COMPLETION.
WE LET THE POOL OPEN AND RUN FOR THE SUMMER.
UH, IF APPROVED, THIS WORK WOULD BEGIN, UH, QUICKLY AND BE COMPLETED BEFORE THE POOL IS SCHEDULED TO OPEN IN THE SPRING.
WHERE ELSE HAVE YOU CONSIDERED USING THIS STRUCTURE? SO, UH, JANET TIDWELL, DIRECTOR OF PARKS AND RECREATIONS IS WITH US, AND SHE HAS A LOT MORE, UH, BACKGROUND ON THE, ON THE PROJECT AND THE IMPORTANCE OF THE SHADE STRUCTURE AND THEN ALSO WHAT OTHER OPTIONS THERE MAY BE.
SO FIRST I'LL WALK YOU THROUGH WHY WE HAD THE SHADE
[01:15:01]
STRUCTURE PROPOSED AT THE ADDISON ATHLETIC CLUB.UM, IT'S A REALLY IMPORTANT THING TO HAVE SHADE OVER PLAY FEATURES IN TEXAS, ESPECIALLY WHEN WE HAVE YOUNG CHILDREN IN REGARDS TO SKIN CANCER.
SO THAT WAS ONE OF OUR, OUR MAIN GOALS IS TO PARTIALLY SHADE THE WATER, UM, OF THE KITTY POOL.
WE HAVE LOOKED AT OTHER ALTERNATIVES, REPLACING THE SHADE STRUCTURE IN OTHER PLACES IN CASE THAT DOLLAR AMOUNT WAS, UM, MORE THAN COUNCIL DESIRED TO SPEND.
UM, FIRST THING THAT WE LOOKED AT IS AT THE, UM, PICKLEBALL QUARTS.
HOWEVER, THE SPAN THAT WE HAVE ACROSS THE PICKLEBALL QUARTS WOULD REQUIRE A STRUCTURAL SPAN IN ORDER TO PUT A SHADE STRUCTURE.
UM, SO THIS WOULD NOT FIT THERE, BUT IT WOULD FIT AT THE, UM, FITNESS PORTS THAT WE'RE PROPOSING FOR A MA TRIBUNE.
WE'D HAVE TO MAKE SOME SLIGHT MODIFICATIONS BECAUSE THIS IS A BIGGER FOOTPRINT THAN THOSE COURTS.
UM, ONE THING THAT IS AN UNKNOWN FACTOR FOR US IS WE DID SOME GEOTECH WORK AT PET TRIBUNE AND DISCOVERED THAT THERE'S FOUR FEET OF UNCLASSIFIED FILL, UM, ON TOP OF WHERE WE WANNA PUT THE FITNESS COURTS.
AND SO WE'RE WORKING WITH A, UM, STRUCTURAL ENGINEER RIGHT NOW TO COME UP WITH A DESIGN FOR THE CONCRETE SLAB WHERE IT WILL BE ON PEERS.
UM, AND THAT'S GONNA INCUR SOME ADDITIONAL COSTS.
WE DON'T KNOW WHAT THE ADDITIONAL COST WOULD BE FOR THE SHADE STRUCTURE IN THAT LOCATION, BUT WE WOULD ANTICIPATE THAT THE PEERS WOULD NEED TO GO DOWN DEEPER, BUT THAN THAT FOUR FEET, FOUR FOOT, UM, TO GET INTO SOME SOIL MATERIAL THAT THE STRUCTURAL ENGINEER FEELS COMFORTABLE PUTTING PEERS IN.
SO THOSE ARE THE LOCATIONS THAT WE'VE LOOKED AT.
WERE THE, WAS THIS THE ONLY DESIGN THAT CAME UP THROUGH, UH, FIRST DEVELOPMENT OF THIS SHADE STRUCTURE? WE HAD SEVERAL.
REALLY? YES, THAT IS, UM, THE ARCHITECT GAVE US SEVERAL OTHER CONCEPTS ABOUT HOW THAT COULD BE LAID OUT AROUND THE POOL, BUT NONE OF THEM REALLY PROVIDED THE SHADE, KNOWING WHERE THE SUN COMES FROM AND TRYING TO SHADE THE WATER.
UM, SO THIS WAS FOR THAT REASON, THIS WAS THE CONCEPT THAT STAFF PREFERRED BECAUSE IT PROVIDED THE MAXIMUM AMOUNT OF SHADE OVER THE WATER.
AND IT'S STILL THE ONE YOU'D LIKE TO, TO SEE THERE.
IT'S THE ONE THAT WE WOULD LIKE TO SEE THERE.
UM, WE DO HAVE A COUPLE OF LARGE UMBRELLAS THAT WE PUT UP RIGHT NOW AT THE POOL.
UM, THE BOTTOM OF A FEW OF THEM ARE RUSTED OUT AND THEY ARE NOT GOING TO LAST ANOTHER SEASON.
WE WERE HOPING TO HAVE THIS IN PLACE, BUT WE COULD ALWAYS PURCHASE MORE UMBRELLAS AND, AND GO THAT OPTION.
UM, IF THE DOLLAR AMOUNT PUTTING OUT UMBRELLAS IS A LABORIOUS TYPE OF SITUATION OR CHALLENGES, IT'S, IT'S LABORIOUS, BUT WE PUT 'EM OUT ONCE A SEASON.
UM, WE GET I THINK SOME REQUESTS TO MOVE THEM, BUT WE DON'T MOVE THEM.
THEY STAY PUT ONCE THEY'RE OUT.
UM, AND THEN AT THE END OF THE PULL SEASON, WE PUT THEM BACK UP.
SO IS IT, IS IT GETTING TOO BUSY TO WHERE NOT ENOUGH PROTECTION IS AVAILABLE FOR THE AMOUNT OF PEOPLE THAT ARE SHOWING UP THE SHADE? YES.
THE SHADE STRUCTURES THAT WE HAVE GIVE A SMALL FOOTPRINT OF SHADE AND IT JUST DOESN'T PROVIDE ENOUGH FOR THE, THE USERS THAT WE HAVE.
AND IT DOESN'T PROVIDE ANY OVER THE BODY OF WATER.
IT GETS AN EDGE OF THE WATER, BUT NOT OVER THE MAIN BODY OF WATER WHERE KIDS ARE PLAYING.
SO THAT'S WHERE WE'RE LOSING THAT SHADE PROTECTION IS WHEN YOU'VE GOT LITTLE KIDS PLAYING IN THE WATER, THEY'RE PLAYING IN FULL SUN.
WELL, MAYOR, I THINK IT'S IMPORTANT TO PROVIDE THAT SHADE PROTECTION FOR YOUNG SKIN.
UM, SO I'D LIKE TO HEAR WHAT THE OTHER COUNCIL MEMBERS HAVE TO SAY.
I'M, I'M OKAY WITH, I, I AGREE.
YOU PROBABLY NEED THE SHAKE STRUCTURE.
I JUST WANT HAS SOME KIND OF QUESTIONS ABOUT WHEN WE RAN INTO THESE ISSUES HERE, DID ANYBODY LOOK AT DOING AWAY WITH THE TWO COLUMNS CLOSEST TO AND POSSIBLY STRAPPING FROM THAT EXISTING CONCRETE ELEVATED STRUCTURE THAT'S UP THERE? YOU KNOW, WE HAVE THE, THE LITTLE WATER.
I MEAN THAT, THAT'S PROBABLY SUBSTANTIAL ENOUGH THAT IF YOU HAD COMING OFF TWO POINTS ON THAT, YOU COULD GET RID OF THOSE TWO OF THE POSTS I THINK YOU COULD PROBABLY GET RID OF.
THEN MY OTHER QUESTION IS, IS LIKE THE ONE WHERE WE HAVE THE 45 BACK THERE THAT THEY, DID ANYBODY THINK ABOUT A STRAP BEAM, LIKE A PEER AND A PEER WITH A STRAP BEAM ACROSS TO SUPPORT THAT POST? YEAH, NO SIR.
WE, WE DID NOT EXPLORE THOSE OPTIONS.
OUR, UH, UH, HAVING, UH, PURCHASE THE, THE COLUMNS HAVING THAT, THAT BUILT IN, OUR, OUR HOPE WAS THAT WE WOULD BE ABLE TO JUST REARRANGE OR, OR MOVE THESE TO, UM, TO GO THROUGH THAT REDESIGN SEQUENCE.
I MEAN, WE, WE CAN, WE CAN GO DOWN THAT ROUTE.
IT'S, I MEAN, IT'S, IT IS TIME AND MONEY.
WE DON'T KNOW WHAT THE ANSWER WILL BE.
WE WANTED TO COME BACK WITH, WITH A, UH, AS CLOSE TO WHAT OR EXACTLY, UH, WHAT WAS ORIGINALLY PROPOSED AND WHAT THAT ADDITIONAL COST WOULD BE.
IF, IF COUNCIL'S PREFERENCE IS FOR US TO SEEK OTHER, OTHER ALTERNATES, UH, OR O OTHER WAYS TO ACCOMPLISH THAT SHADE,
[01:20:01]
THEN WE'RE, WE'RE HAPPY TO, TO PURSUE THAT.I, I, I DON'T KNOW, I DON'T KNOW EXACTLY WHERE THESE LINES ARE RUNNING.
I SEE THAT ONE OF 'EM, WE HAVE THE 45 COMING THROUGH THERE, BUT I, I'VE DONE IT PLENTY OF TIMES BEFORE WHERE WE'LL USE, YOU KNOW WHAT I MEAN, LIKE A STRAP BEAM.
I THINK THE MOST OF, MOST OF THIS 153,000 IS TEARING UP AND RELOCATING THE PIPE THAT ALL THE LINES IN THERE.
WE GOT ELECTRICAL, YOU GOT ALL KINDS OF LINES FOR THE POOL.
AND IF YOU CAN JUST AVOID THAT, I DON'T, IT'S NOT THE FOUNDATION THAT'S THE EXPENSE.
SO IF THERE'S A POSSIBILITY TO STRADDLE THAT, YOU MIGHT HAVE TWICE AS MANY PEERS, BUT PEERS DON'T, DON'T COST, YOU KNOW, ANYWHERE NEAR THAT.
I WOULD JUST, OR, OR OTHER DILEMMA IS THAT, UM, IN RESEARCHING THE, YOU KNOW, THIS, THIS WAS CONSTRUCTED, THEN IT WAS ADDED ON AND THE POOL ADDED ON.
THESE ARE THE UTILITIES WE KNOW ABOUT TO, WE DON'T KNOW WHAT ELSE IS OUT THERE AS WELL.
SO THAT, UH, AGAIN, THAT WAS OUR HOPE TO, TO SLIGHTLY, YOU KNOW, MOVE A FEW FEET THIS WAY OR THAT WAY VERSUS A, A MAMMOTH REDESIGN.
IF, IF WE DO END UP MOVING ANY, ANYWHERE WE MOVE IT, I THINK WE'LL GO THROUGH ANOTHER, UH, EXERCISE OF HAVING TO, UH, CUT THE DECK BORE DOWN, SEE WHAT WE FIND.
IF WE FIND NEW LINES, THEN TRY TO FIGURE OUT WHERE THEY RUN AND, AND JUST KIND OF KEEP GOING THROUGH THIS ITER TO PROCESS UNTIL WE FIND FIVE OR SO SPOTS WHERE WE CAN PUT THESE COLLEAGUES.
WELL THAT'S WHAT I WAS WONDERING ABOUT, LIKE POSSIBLY GETTING RID, I MEAN, YOU HAVE THREE PROBLEMS OUT THERE.
THREE OF THE PIERS OF THE FIVE, RIGHT? YES SIR.
ONE OF 'EM WITH THE 45 IF YOU DID SOMETHING THERE AND, AND TWO CLOSEST TO THE POOL.
I MEAN, THE BLANKETS STILL STAY THERE, BUT I, I THINK THESE ARE JUST THOSE CANVAS WITH THE, WITH THE, WITH THE CABLES IN, RIGHT? SO, YOU KNOW, TWO POINTS A PULL FROM EACH ONE OF THOSE ARE ACT THE SAME AS A, AS A COLUMN I THINK.
AND I WOULD ASSUME THAT THOSE, THAT CONCRETE STRUCTURE UP THERE IS STRONG ENOUGH TO HOLD.
I'M JUST TRYING TO SAVE SOME, SAVE SOME MONEY AND MORE.
CAUSE I GOT A FEELING WHEN THEY START TEARING INTO THIS, IT'S, IT'S GONNA TAKE A WHILE TO AND REDO, MOVE ALL THAT STUFF.
LET, LET ME SAY THIS, YOU GOT A THREE AREA HAS THE ELECTRICAL LINE AND THEN ALSO THE PLUMBING PIPE.
IT'S HARD TO MOVE, REALLY HARD TO REMOVE TO OTHER LOCATION OR RELOCATED.
SO I WOULD SUGGEST, YOU KNOW, YOU HAVE TO FIND OTHER WAY, YOU KNOW, JUST PUT IT BACK.
UH, EITHER YOU EXPAND IT A LITTLE BIT AND BECAUSE THE SHADE STRUCTURE, I DON'T KNOW HOW MUCH IT COST, IT WILL COST NOT 153,000 IF MAJORITY OF THE MONEY YOU'RE GOING TO SPEND RELOCATE THOSE LINES OF THOSE PIPE, BUT END UP IT WILL COST EVEN MORE BECAUSE YOU DON'T KNOW EXACTLY HOW IT LINED UP.
SO I REMEMBER MY GRACE TRAP IN MY RESTAURANT WHO I REALIZED WHAT THEY DID IS THERE IS LIKE A OTHER ORANGE LINE WHICH TELECOMMUNICATION LINE, BIG BUNDLES GO THROUGH ON TOP OF MY GRACE TRAP.
THEN THE ORIGINAL CONTRACTOR, WHAT THEY DID IS THEY KISS I ON ONE BELOW THAT LINE.
THAT'S THE REASON IN THE BEGINNING, NOBODY KNOWS WHY IT'S SO DEEP AND END UP ONE DAY.
IT IS THE WHOLE THING WAS THE OUT COLLAPSED.
NOW I REALIZE MAN QUITE WENT BACK TO 30 YEARS AGO THEY DID SOMETHING I DIDN'T EVEN KNOW.
SO WHAT I DID IS I JUST SLAMMED THAT TO DIFFERENT DIRECTION TO ACCOMMODATE THOSE LINE BECAUSE YOU CANNOT CUT THOSE LINE, YOU KNOW, IT HAS TO BE DONE BY TELECOMMUNICATION COMPANY, WHETHER AT AND T OR WHOEVER OR SPECTRUM.
BUT IT IS, THEY DON'T CUT AND RECONNECT.
SO IT COSTS PROBABLY 50,000 TO DO THAT.
SO YOU HAVE TO MAKE ADJUSTMENT BY SAME TOKEN, I SAY THIS IS IS THERE ARE THREE AREA.
IT YOU, IT'S HARD TO GET A CLEARANCE EVEN THOUGH YOU BARELY MOVE TO DIFFERENT SITE.
SO I WOULD SUGGEST YOU EITHER EXPAND IT BIGGER, YOU KNOW, YOU IGNORE THE ORIGINAL SIZE BECAUSE THE COLUMN WOULD CHANGE ONLY THE SHADE.
IT WILL COST MUCH LESS THAN 150,000 IF YOU DON'T MAKE ADJUSTMENT, YOU RELOCATE THAT.
[01:25:01]
A WISE DECISION.YOU KNOW, I HATE TO SAY THIS, IT'S NOT GOING TO BE.
ONE OF THE THINGS THAT I'D JUST LIKE TO SHARE FROM THE DISCUSSION THAT WE HAD WITH THE SHADE MANUFACTURER IS THE TWO OUTER COLUMNS.
SO THE ONES CLOSEST TO US ON EITHER SIDE OF THE KITTY POOL, THOSE ARE AT THEIR MAXIMUM SPAN, UM, THAT WE CAN DO FOR THAT TYPE OF SHADE STRUCTURE BECAUSE OUR FIRST INCLINATION IS, WELL, LET'S JUST MOVE IT OVER A LITTLE BIT AND HAVE IT NOT BE SYMMETRICAL.
UM, AND SO WE WERE REALLY LIMITED BY THAT.
WE DID TALK ABOUT IF THE TRIANGLE PIECE COULD BE ATTACHED TO THE BUILDING.
UM, THERE'S SOME STRUCTURAL ELEMENTS IN THE BUILDING THERE THAT, THAT BACK PIECE MIGHT BE SOMETHING THAT WE COULD LOOK AT.
UM, THE COLUMNS ON THE WATERFALL FEATURE, WE DID NOT DISCUSS THAT.
THEY DO HAVE PIPING THAT RUN UP THROUGH THEM AND WE WOULD HAVE TO GET WITH A STRUCTURAL ENGINEER TO SEE, UM, WHAT THE STRUCTURAL INTEGRITY OF THOSE COLUMNS ARE.
I'M NOT SURE THAT OUR SHADE MANUFACTURER WOULD SEAL THE PLANS FOR THAT BECAUSE THEY DIDN'T COME UP WITH THE DESIGN OF IT.
AND THAT WAS PART OF THIS PROCESS IS IN THEIR SUBMITTAL.
THEY WERE SUPPOSED TO SEND, UM, PROVIDE US SHOP DRAWINGS THAT WERE SEALED BY A LICENSED ENGINEER IN THE STATE OF TEXAS.
SO THAT'S A HURDLE THAT WE WOULD HAVE TO GO THROUGH.
NOT SAYING THAT WE CAN'T LOOK INTO IT, BUT JUST WANTED YOU TO UNDERSTAND WHAT THOSE THINGS WERE THAT WERE GOING THROUGH OUR MINDS.
I MEAN I, I'M SURE WE HAVE THE PLAN.
IT'S NOT THAT OLD AS IN THAT PROJECT IS THAT OLD.
SO I KNOW WE HAVE PLANS OF WHAT THAT DESIGN IS.
SO PRETTY SUBSTANTIAL FOR, FOR CONNECTING TO, IF, YOU KNOW, IF THAT WOULD BE, IF THAT, IF THAT WOULD WORK.
SO I I I WHAT GQ AND I HAVE TALKED ABOUT BEFORE, THIS IS ANOTHER ONE.
IT'S LIKE LESSONS LEARNED, RIGHT? UM, GOOD AS-BUILTS WE'RE ALWAYS IMPORTANT.
NOBODY KNOWS HOW DEEP THEY ARE AND IT'S ALWAYS CAUSING A PROBLEM.
SO ANYWAY, THAT'S WHY YOU HAVE RETAINAGE.
YEAH, BUT I REALLY DON'T SUGGEST YOU RELOCATE THOSE PIPES.
SO YOU'RE, YOU'RE, YOU'RE SAYING THAT THE REROUTING OF THE PIPES IS A CHALLENGE THERE BECAUSE IT'LL CAUSE RIGHT.
IT WOULD BE A BIG CHALLENGE BESIDES THAT SO MANY, IT'S NOT JUST ONE.
IT AND IT IS, IT'LL BECOME A EVEN BIGGER JOB.
SO THAT GOT TO BE SOME WAY SOMEHOW TO DO IT.
IT'S, IT'S NOT HIGH TECH STUFF, SO, BUT IT DOES NEED ENGINEER TO FIGURE THAT OUT.
HOW DID THEY, HOW DID THEY, WHEN THEY COVERED THEM, THEY, DOUG LOWS COVERED 'EM BACK UP IS WHAT THEY DID.
THEY, WE COVERED THEM BACK UP FOR THE PULL SEASON, BUT WHEN WE WENT BACK AND DID OUR ADDITIONAL EXPLORATION, WE'VE UNCOVERED THOSE HOLES.
SO WE HAVE SOME, SO I MEAN SOMEBODY COULD GO IN THERE CAUSE THOSE ALL HAVE BE HAND DUG ANYWAY.
YOU COULD PROBABLY GO IN THERE AND NOT IT'S FOUR FOOT DEEP, BUT I MEAN, YOU COULD PROBABLY GET AN IDEA FAIRLY QUICKLY ON WHETHER THERE ACTUALLY IS UNDER STUFF ON EITHER SIDE.
IF YOU WANTED TO DO A PEER AND A PEER AND APPEAR AND A BEAM COMING ACROSS IT, I WOULD THINK HOW MUCH OF THE SHADES, STRUCTURE OF COSTS IS SELF 65? IS THAT, YEAH, I, YOU KNOW, WE'RE GOING OFF MY MEMORIES
SO LET US SKIP THAT EXACT NUMBER, UM, FROM THE PAY APP AND PROVIDE IT TO YOU.
UM, BECAUSE LIKE BILL SAID, THERE'S BEEN A LOT OF NUMBERS COMING ACROSS OUR, UM, EMAILS ARE OUR SCREENS LATELY ON THIS PROJECT, AND I WANNA MAKE SURE WE'RE GIVING YOU ACCURATE INFORMATION.
SO HOW COMPREHENSIVE WAS THE, UH, PLAN, UM, OPTIONS FROM UH, NORTHRIDGE? WAS IT JUST KIND OF JUST A SWAG OR DID THEY THINK ABOUT ALL THE OTHER OPTIONS OR THEY SAID WE'RE A BULLDOZER AND THIS IS WHAT WE DO? OR? SO, UH, THE INTENTIONALLY PUT THEIR QUOTE AND WOULD THEY'RE NOT TO EXCEED THERE.
AND YOU CAN SEE THAT, YOU KNOW, THERE'S NOT A GREAT AMOUNT OF DETAIL.
SO I, THEY'RE FAMILIAR WITH THE, WITH THE PROJECT.
THEY'VE SEEN WHAT'S OUT THERE.
THEY REALIZE HOW MUCH DECKING THEY'RE GONNA HAVE TO PULL UP.
UH, I THINK THE MYSTERY FOR THEM IS WHAT, YOU KNOW, IF THEY'RE GONNA MOVE THESE PIPES OVER A FEW FEET, YOU KNOW, I'M NOT SUPER COMFORTABLE, THEY'RE NOT GONNA FIND ANYTHING ELSE THERE.
UH, THEN WE'RE VERY CONCERNED ABOUT THAT.
UH, IF YOU'RE A POOL OWNER, YOU KNOW, SUBTLE CHANGES AND, YOU
[01:30:01]
KNOW, LAYOUTS CAN CAUSE PRESSURE DIFFERENCES, ET CETERA.SO WE'RE, WE'RE CONCERNED ABOUT THAT.
REGARDING, UH, MOVING THE PIPE.
UM, SO THE, AGAIN, IN THE INTEREST OF OF OF TRYING TO GET THIS SHADE STRUCTURE, UH, THE, THE SHADE STRUCTURE DESIGNERS, YOU KNOW, WE HAD THEM ON THE PHONE A FEW TIMES AND, YOU KNOW, THE SUBTLE MOVEMENTS NOT A BIG DEAL.
WE WOULDN'T HAVE TO RE-ENGINEER, UH, THE COLUMNS OR ANYTHING, BUT WE, WE MOVED THEM SIGNIFICANTLY THAT THAT MAY BE, UH, ADDITIONAL, UH, COST OR, OR IT MAY AS, AS JANA POINTED AT AGAIN, THIS, THIS, THIS DISTANCE, THIS SPAN, UH, ACROSS HERE IS AS AT ITS AT ITS MAXIMUM.
YOU KNOW, IDEALLY WE JUST MOVE THOSE THREE OR FOUR FEET A AND, YOU KNOW, PROBLEM SOLVED, BUT IT'S, IT'S NOT THAT EASY ONE, WE DON'T KNOW WHAT'S A FEW FEET OVER AND THEN WE CAN'T, SO THE OPTIONS OUTSIDE OF, OF PRETTY MUCH WHAT YOU HAVE FROM THE DESIGNS, YOU HAVEN'T REALLY BEEN EXPLORED, CORRECT.
IT, IT'S, I MEAN, SO MANY VARIABLES WE DON'T, YOU KNOW, HEY, SO FIRST STEP WAS HOW, HOW DO WE, WE, WE, WE KNOW ALL OF THIS.
WE JUST KNOW THERE'S PIPES IN A WAY.
WHAT'S IT GONNA TAKE TO MOVE THE PIPES? UH, THEN OKAY, THAT'S NOT GONNA WORK.
WELL, WE KNOW WE CAN'T MAKE THAT WIDER.
UH, IT, IT, IT MAY BE A VERY DIFFERENT, UH, SHAPE OR STRUCTURE.
AND NOW THOSE FOLKS, THERE'S, YOU KNOW, THEY'VE GOT TIME IN THAT THEY'RE GONNA WANT TO, THEY'RE GONNA WANT TO HELP US TO SOME POINT, BUT THEN THEY'RE GONNA SAY, HEY, WE'RE, WE'RE NOT GONNA GIVE YOU 18 DIFFERENT ITERATIONS OF THIS AND, AND DO THIS WORK FOR YOU.
SO THAT'S WHERE, UH, WE'LL, WE'LL END UP WITH OTHER, UH, SOME COSTS TO FIND OUT IF THESE COLUMNS ARE STRONG ENOUGH, IF THAT'S AN OPTION.
BUT IT, IT MAY, IT MAY PAY OFF.
I'M NOT AN ENGINEER, BUT I DON'T THINK, I KNOW THERE'S COMPLICATION LIKE THIS, BUT I BELIEVE THERE ARE BETTER WAY TO DO IT.
YOU MIGHT CONSIDER DO A, SOME OTHER PEER IN A, IN ONE FOOT OR TWO FEET DISTANCE, THEN FIND A WAY, RECONNECT ANOTHER POST COMING UP.
THERE MUST BE SOME OTHER WAY TO DO MORE INTELLIGENTLY INSTEAD OF MOVE THIS PIPES BECAUSE THERE ARE SO MANY, THERE ARE FIVE OR SIX GOING TO BE TREMENDOUS WORK.
THEN ONCE YOU WILL TRY TO LOCATE IT, YOU'RE OPENED UP, YOU FIND IT EVEN MORE DIFFICULT TO DO, IT WILL COST YOU EVEN MORE MONEY.
THERE MUST BE SOME OTHER WE WECONNECT IF, UH, I'M NOT ENGINEER, BUT I WOULD SAY YOU'LL PROBABLY DO A BASE COUPLE FEET AWAY ON EACH SIDE, THEN DO ANOTHER COLUMNS STABILIZE WITH THE BASE.
SO THAT MUST BE SOME OF THE WAY FIND THE ENGINEER.
THEY ARE SMARTER THAN I AM, BUT THAT THEY DO THAT FOR LIVING.
BUT I DON'T THINK YOU WANNA RELOCATE THAT TODAY.
WE PROBABLY CAN APPROVE ITEM 1, 3, 4, 5 OUT OF HERE.
THEN NUMBER TWO, WE, WE WAIT UNTIL YOU FIGURE THAT OUT SO WE DON'T HAVE TO WASTE TIME NOW BECAUSE YOU KNOW, IT'S, YOU DON'T KNOW HOW TO DO, I DON'T KNOW HOW TO DO, BUT AT LEAST I HAVE IDEA WHAT YOU CAN DO.
YOU KNOW, IF I FACE THIS SITUATION ECONOMICALLY WELL, MAYBE AWARE.
I DON'T WANNA SPEND COUPLE HUNDRED THOUSAND DOLLARS JUST TRYING TO RELOCATE THOSE STUFF.
I KNOW THE SHADE STRUCTURE COSTS YOU MAYBE 65,000.
IT'S UH, SOME MONEY IF NEEDED TO MAKE ADJUSTMENT.
MAY NOT EVEN THE CANVAS ON TOP OF THE SHADE, YOU KNOW, JUST HOW YOU DESIGN THE BASE.
SO THERE WOULD BE SOME COST IN DISCOVERING THIS, RIGHT? YES SIR.
DO WE HAVE A BUDGET FOR THAT? SO YOU KNOW WHAT, SINCE RIGHT NOW THERE ARE FIVE ADJUSTMENT, RIGHT? UH, WE CAN APPROVE 1, 3, 4, 5.
NUMBER TWO, THE SHADE STRUCTURE.
WE CAN WAIT UNTIL YOU FIGURE OUT WITH THE ENGINEERS, THEN WE CAN COME BACK AND APPROVE THAT.
BUT I WANNA APPROVE THE AMOUNT THAT YOU ARE ALREADY GOING TO DO OR IS CERTAIN WHAT ARE WE GOING TO DO INSTEAD OF WASTING TIME RIGHT NOW? YEAH, I SEE A LOT OF CHANGE ORDERS ON THIS.
IF THEY GO START MOVING THAT AROUND, YEAH, YOU READ IT.
SITTING FAN REPLACEMENT SAYS IF ORIGINAL DESIGN IS DOESN'T REACH THE QUALITY WE NEED.
SO NOW YOU KNOW, WE REPLACE THAT, YOU KNOW, IN A TILE, SITTING TILE, YOU KNOW, THEY, THEY NEED TO REPENT IT.
SOME AREA REP THEN REPLACE IN CERTAIN AREA.
THEN SKYLIGHT, THEY DECIDED TO HAVE A SKYLIGHT FOR THE INDOOR POOL.
LONG ATRIUM SITTING SAYS, YOU KNOW, YOU USE THE OLD, OLD ONE, THEN YOU REPLACE SOME NEW ONE.
SO THEY WANNA MAKE CAN OR REPLACE.
SO THAT SOMETHING WE HAVE TO DO.
[01:35:01]
I THINK THAT MUST BE SOME WAY WE CAN DO FIND THE ENGINEER USE HIS BRAND.IT'S, I DON'T BELIEVE YOU KNOW, THAT NO OTHER WAY CAN MAKE ADJUSTMENT.
MAYOR, CAN I ASK A QUESTION? SURE.
JANET, HAVE YOU LOOKED AT, AND I HAVEN'T BEEN OVER THERE RECENTLY, SO IT MAY ALREADY HAVE BEEN TAKEN CARE OF, BUT OVER AT THE KIDS PARK OVER ON DOME, USING IT OVER THERE FOR A SHADE STRUCTURE.
SO WE DID LOOK AT THAT LOCATION BECAUSE WE HAVE SO MANY TALL EXISTING TREES OVER THERE.
I KNOW WE DON'T HAVE A HUNDRED PERCENT SHADE COVERAGE OVER THERE, BUT WE WOULD HAVE TO REMOVE A LOT OF TREE BRANCHES IN ORDER TO PUT A SHADE STRUCTURE OVER THERE.
SO WE DIDN'T CONSIDER THE DOME LOCATION FOR THAT REASON.
I WOULD LIKE TO HOLD OFF ON NUMBER TWO ALSO JUST EXPLORE OPTIONS.
SO NUMBER ONE, WOULD WE GET THAT $30,000 BACK? YES SIR.
YEAH, IT, IT'S REALLY AN ACCOUNTING PROCESS.
WE, WE JUST NEED TO INCREASE THE TOTAL PROJECT BUDGET SO THAT I CAN, AND LEGALLY AND THEN, BUT THE TOWN WOULD BE REIMBURSED, SO NO ADDITIONAL FU TOWN FUNDS USED ON THAT, BUT JUST AN ACCOUNTING CORRECTION.
JAN ON THOSE POOL SKYLIGHTS, ARE THEY LEAKING? IT'S JUST COSMETIC, CORRECT? SURE.
SO, UM, THE ONES THAT ARE OVER THE POOL ARE NOT LEAKING.
UM, THE ONES THAT ARE OVER THE SKYLIGHTS THAT ARE OVER THE ATRIUM, WHICH IT'S A DIFFERENT CONVERSATION.
THOSE ACTUALLY, THE WAY THAT THEY'RE ATTACHED, I THINK THERE WAS SOME INDICATION THAT WATER'S GONNA START TO GET INTO THOSE.
I DON'T THINK IT'S GONNA COME INTO THE BUILDING, BUT IT'S GONNA FOG THE TWO PANELS THAT ARE PUT TOGETHER.
SO THOSE WOULD ALSO BE INCLUDED IN THIS, I BELIEVE IS ARE BOTH OF THOSE ITEMS FILLED? ARE THESE ARE JUST THE POOLS? JUST FOR THE POOL.
I'M JUST NOT CON I'M NOT, I'M NOT SURE WE SPEND THIS MONEY UNTIL WE KNOW WHAT THE SHADE STRUCTURE IS GOING TO BE, RIGHT? I MEAN, I'M REALLY CONCERNED ABOUT GOING AHEAD AND SPENDING ALMOST $200,000 ON FIXING THESE OTHER THINGS AND THEN WE GET BACK TO THE SHADE STRUCTURE, WHICH TO ME IS MORE IMPORTANT BECAUSE OF THE KIDS AND THE SKIN CANCER.
UM, I LOVE THE COSMETIC THINGS.
IF WE CAN WORK THOSE IN, FABULOUS.
BUT I JUST DON'T WANNA BLOW THE $200,000 WE'VE GOT HERE AND NOT KNOW WHAT'S GONNA HAPPEN WITH THE SHADE STRUCTURE.
CAN I ASK A QUESTION ABOUT THE SHADE STRUCTURE? HOW LONG HAS THE POOL BEEN THERE? SINCE 2003 TIME THIS TIME'S GOTTEN HOTTER
I WAS JUST THINKING ABOUT LIKE A TIMING TYPE TO DO.
I MEAN I WANNA PROTECT THE KIDS.
I A LOT OF IT IS THERE'S MORE OF AN AWARENESS.
UM, IS, AND IF WE'RE AWARE WE'RE LIVE'S
UM, WE ALSO HAVE MORE, WE'RE SEEING MORE KIDS AND FAMILIES ALSO COME TO THE ATHLETIC CLUB AND BECAUSE THAT POPULATION'S ALSO GROWING THAT OUT OF NECESSITY, WE FELT LIKE THERE WAS A NEED TO PROVIDE MORE SHADE FOR THAT REASON.
TRYING TO GET AHEAD OF WHEN THOSE MEMBERS COME TOO.
SO WE'RE PLANNING FOR THE FUTURE.
SO THE OPTIONS, CAN WE LOOK AT OTHER, OTHER ONES OUTSIDE OF MAKING THIS STRUCTURE WORK? LIKE MORE FOR LARGER PORTABLE ONES OR TEMPORARY ONES OR SOMETHING LIKE THAT? I MEAN, I DUNNO IF THAT'S YEAH, I ALL OPTIONS.
I I THINK THAT WHEN YOU LOOK AT THE, AND I KNOW WE'VE GOT SOME CONSTRUCTION FOLKS IN, IN THE ROOM THERE, THERE'S A REASON THOSE PEERS ARE FOUR FOOT DEEP.
IT'S, IT'S THE WIND LOAD ON THAT, ON THAT STRUCTURE.
SO I THINK ANYTHING THAT SPANS THAT LARGE AREA IS KIND OF NEED A SUBSTANTIAL STRUCTURE TO, TO HOLD IT DOWN AND HOLD IT TOGETHER.
SO I I, AND MAYBE THERE'S A DIFFERENT TECHNOLOGY OR A WAY TO DO IT, BUT UH, I THINK IT'S STILL GONNA BE BEEFY, UH, WHICH GENERALLY MEANS EXPENSIVE EVEN FOR PARTIAL COVERAGE.
BUT, UH, I WOULD SUGGEST, EVEN THOUGH I'M NOT AN ENGINEER, I DRAW THIS, YOU'LL PUT THIS RIGHT ON THE SIDE, THEN YOU HAVE ONE STRUCTURE.
DO THIS WAY, DO THIS WAY, DONE.
YOU KNOW, THIS IS THE COLUMN PROBABLY YOU'LL DO THIS WAY, REINFORCE THIS AREA, JUST NEED TO CHECK WITH THE ENGINEERS.
THIS GOT TO BE SOMETHING CAN BE DONE.
YOU KNOW WHAT I MEAN? YES SIR.
SO YOU DON'T HAVE TO DIRECTLY DRILL THE, UH, TO THE WHOLE BECAUSE YOU WHAT GOT SO MUCH UTILITY THERE.
I BELIEVE THERE ARE WAYS WHERE NOT THE ONLY, YOU KNOW, BUSINESS, YOU KNOW, CITIES INVOLVED INTO THIS DILEMMA.
ONE THING THAT I DON'T THINK WAS MENTIONED THAT WE DID LOOK AT IS WE ANALYZED THE IDEA OF PUTTING A SPREAD FOOTING IN,
[01:40:01]
UM, A WHAT? A SPREAD FOOTING.SO INSTEAD OF GOING DOWN, YOU GO WIDER, RIGHT? UM, BUT THE ENGINEER RECOMMENDED THAT THAT FOOTING WOULD NEED TO BE FOUR FOOT DEEP.
UM, AND THE UTILITIES THAT WE HAVE ARE FOUR FOOT AND UP.
AND SO THAT WAS FOR PART OF OUR CHALLENGE WAS WITH LOOKING AT A SPREADABILITY, YOU SEE LIKE A LENIENT TOWER, YOU KNOW, IN ITALY,
THERE MUST BE SOME WAY CAN BE DONE, YOU KNOW, THAT SO HIGH, SO TALL.
SO I CAN USE ONE HAND TO HOLD IT WHILE I TAKE A PICTURE.
BUT, BUT LOOK, THERE MUST BE SOME ENGINEERING WAY CAN BE DONE INSTEAD OF YOU HAVE TO DRILL FOR THE REGIONAL POINT.
SO BELIEVE ME, IT CAN BE DONE.
JUST NEED TO, UH, TALK TO THE ENGINEER, USE HIS INTELLIGENCE.
NO, AND UH, BUT I DON'T WANNA HOLD OTHER ITEMS. I THINK, YOU KNOW, WE, WE WILL COME BACK FOR THIS SPECIFICALLY, BUT YOU KNOW, AFTER YOU TALK TO THEM SO WE CAN APPROVE THE OTHERS.
SO DON'T HOLD YOU FOR OTHER DEVELOPMENT.
I'VE BEEN TALKING TO YOUR TURN.
NO, I WAS JUST GONNA SAY, SO THERE'S $200,000 ESSENTIALLY THAT HAVE NOT BEEN SPENT.
SO YOU'RE LOOKING TO SO, UH, YEAH, WE, WE PROVIDED A, A LIST OF CONTINGENCY ITEMS AND, AND THE SURPRISE COST THAT DID NOT GET DONE AND WE CANNOT DO WITH THE CURRENT BUDGET.
OUR CHIEF FINANCIAL OFFICER IN HIS WISE INVESTMENT PHILOSOPHY HAS INVESTED THAT MONEY AND CREATED $200,000 WORTH OF INTEREST INCOME, WHICH CAN BE APPLIED TO ANY OF THE THREE, UH, PROJECTS THAT WERE OUT OF THAT BOND ISSUANCE.
AND, AND COUNCIL MEMBER GARDNER ASKED THE QUESTION LATE THIS AFTERNOON, WHAT ARE THOSE? I BELIEVE, UH, SHANNON HICKS TALKED TO YOU ABOUT THE MIDWAY PROJECT AND THEN, UH, SPEAKING WITH ROB BOSHAM OVER GENERAL SERVICES, HE HAS A NUMBER OF ROOF AND AIR CONDITIONER PROJECTS.
SO HE'S COME IN UNDER BUDGET ON SOME OVER BUDGETED ON OTHER, BUT THERE, UH, THERE'S NO ANTICIPATED OTHER DEMANDS ON THAT $200,000 OTHER THAN WHATEVER Y'ALL AS A COUNCIL WOULD LIKE TO APPLY TOWARDS THIS PROJECT.
THE ONE THING I ASK IS PLEASE FIX THAT $29,000 THING SO I CAN PAY FOR THE CEILING FANS.
UH, BEYOND THAT, IT'S UH, THERE IS $200,000 FOR Y'ALL TO APPLY TO WHATEVER YOU WANT AND YOU COULD DO AS MUCH OR AS LITTLE, OR YOU COULD WAIT AND FIGURE OUT THE SHADE STRUCTURE AND THEN DO THE OTHERS.
THE THE OTHER THINGS ARE, THEY'RE COSMETIC, UH, AND THEN THEY, THEY DO NEED TO BE ADDRESSED.
IF THEY'RE NOT ADDRESSED NOW, THEY WOULD BE, AS WE TALKED ABOUT IN THE MEMO, THEY WOULD BE ADDRESSED THROUGH THE ASSET MANAGEMENT, UH, PROCESS.
BUT IT IS WHERE WE, YOU KNOW, WE PAINTED WALLS BUT DIDN'T PAINT A CEILING OR WE FIXED THIS PART AND NOT THAT PART.
SO IT IS NOTICEABLE, BUT IT IS NOT, UM, YOU KNOW, IT IS NOT DAMAGING THE BUILDING.
IT'S NOT, IT'S NOT CAUSING OTHER PROBLEMS THAT ARE, UH, AND WE WOULD GET TO THOSE IN TIME.
IT'S IF YOU WANTED, WE HAVE PEOPLE THAT MOBILIZE THEIR ON SITE.
WE COULD KNOCK ALL OF THIS OUT, BUT IT'S, IT IS NOT A NECESSITY TO DO ANY OF THOSE OTHER THAN PLEASE FIX THAT, THAT ACCOUNTING ERROR NUMBER ONE.
AND THEN WHICHEVER OF THOSE YOU WANT TO DO, IF YOU DON'T WANT TO DECIDE NOW, THAT'S FINE.
BUT WE WANTED TO LET YOU, YOU KNOW, WHAT THEY WERE AND WHAT THEY COST AND UM, IF UH, YOU WERE SO INCLINED TO ASK US TO PROCEED, WE WOULD PROCEED.
AND IF, IF WE NEED TO COME BACK WITH MORE INFORMATION, WE WILL, IF NEED TO WAIT WEIGHT ITEMS THREE, FOUR, AND FIVE AND AND ONE, BUT THAT'S PAY BACK, WE WOULD THEN NOT HAVE THE FUNDING IN THIS ACCOUNT TO BE ABLE TO FUND THE SHADE STRUCTURE.
SO, AND, AND AGAIN THAT WAS OUR, YOU ASKED US TO PUT THEM IN ORDER IN OUR ORDER, JUST MAKING SURE WE'RE ALL CLEAR.
YES, FIX THE ACCOUNTING THEN SHADE STRUCTURE.
SO SOUNDS LIKE WE NEED TO COME BACK WITH OTHER OPTIONS AND COSTS RELATED TO THE SHADE STRUCTURE.
AND THEN ONCE WE DO THAT, WE COULD THEN SUBSEQUENTLY SEE WHERE WE ARE AND WHAT TO DO.
SO THREE, FOUR AND FIVE REFLECT AT NOT HAVING TO MOBILIZE.
THERE, THERE MAY BE SOME ADDITIONAL, UH, COST OR RECESSION MIGHT HIT, WE GET A BETTER PRICE.
BUT DOS ARE PROBABLY WOULD GO UP.
I, I WAS NOT ENGINEER BUT UH, ACTUALLY I THINK THERE ARE DIFFERENT WAY, EVEN THE CANOPY, I DON'T KNOW HOW THEY MOUNT TO THE POST,
[01:45:01]
BUT THEY ALWAYS CAN HAVE EXTENSION ON THE CONNECTING.SO IF THEY MAKE STILL COME OUT REALLY WITH A SUDDEN DISTANCE, YOU CAN STILL REACH THE WAY YOU MOUNT THE, UH, THE EACH POINT.
SO FINALLY THE ENGINEER, YOU KNOW, I BELIEVE THEY ARE SMARTER.
YEAH, I DON'T WANNA SPEND 40, 50, $60,000 JUST OR EVEN MORE TO RELOCATE THE PIPES.
IT CAN BE DONE OVER THE JOINT, YOU KNOW.
YOU KNOW, I'M NOT AN ENGINEER, BUT I JUST GIVE YOU SOME IDEA.
STATE YOUR NAME,
SO YOU CAN MOVE TO THE RIGHT SIDE A LITTLE BIT, RIGHT SIDE A LITTLE BIT.
BUT EXTEND SOMETHING ON THE POLE IN WITH STEEL, WELL WELDED, THEN CONNECTED BACK IN ALL SHAPE.
THAT MUST BE SOME WAY YOU CAN DO AND I DON'T THINK YOU NEED TO COST A HUNDRED THOUSAND DOLLARS OR EVEN MORE TO RE TO ALL THOSE PIPES, JUST BELIEVE ME, MAYOR AND SHAPE STRUCTURE, WE'VE GOTTA GO BACK TO DRAWING POINT.
DEFINITELY WE SHARE YOUR IDEA AND YOUR YEAH.
YOU KNOW, HAVE SOME, SOME KINDA SOLUTION FORWARD YOU, BUT I THINK THE NEXT QUESTION IS, SHOULD WE WAIT ON THE OTHER ITEMS AND COME BACK HOLISTICALLY OR GO AND DO IT AND JUST COME BACK WITH THE SHADE OR, I REALLY DON'T THINK YOU NEED TO WAIT BECAUSE IF YOU LIST ALL THOSE ALTERNATIVES, YOU WANNA DO IT SOONER OR LATER, YOU ALLOCATE $200,000 MORE FOR THAT.
SOONER OR LATER YOU HAVE TO ALLOCATE ENOUGH MONEY FOR ALL THE, ALL THE THING YOU WANNA DO, EVEN THOUGH THAT'S IMPORTANT, BUT IT WILL TAKE SOME MORE TIME TO DO.
OR YOU WANNA HOLD THE OTHERS, THERE'S NO NEED.
THERE MUST BE SOME FUNDING CAN COME OUT, YOU KNOW, THERE'S NO NEED BECAUSE IT'S NOT REALLY RELEVANT TO THIS SPECIFIC PART.
CAN I MAKE A MOTION? YEAH, I WOULD MAKE A MOTION TO APPROVE ITEMS 1, 3, 4, AND FIVE AT THIS POINT.
WHICH, AND IN THE END IT GIVES US, IT'S $125,000.
SO WE STILL HAVE $75,000 OF WORK WITH.
I'M SURE THAT THEY CAN FIGURE OUT SOMETHING THAT'S AND DIRECT STAFF TO GO BACK AND COME UP WITH THE SOLUTION FOR THE RIGHT.
SO, UM, THREE, FOUR, AND FIVE COULD BE PART OF AN ASSET MANAGEMENT, UH, COST GOING FORWARD.
COULD NUMBER TWO BE COST TO THAT? IT COULDN'T CUZ IT WOULD BE AN ADDITIONAL, YEAH, THAT'S A NEW, SO, UM, YEAH, ASSET MANAGEMENT IS EX EXISTING.
YOU CAN, YOU CAN REPAIR, RENOVATE, OR REPLACE THROUGH ASSET MANAGEMENT BUT NOT THE, UH, NOT ACQUIRED THE NEW THAT'S IT'S NOT ON THE BOOKS, UH, TO BE IN THE PLAN.
BUT ONCE IT'S, ONCE IT'S THERE, THEN IT WOULD BE IN THE BOOKS, IT WOULD BE AMATEURIZE, IT WOULD HAVE A LIFE UH, SCHEDULE.
IT WOULD, YOU KNOW, IT WOULD WORK INTO THE PLAN.
I WOULDN'T BE IN FAVOR OF FUNDING THE OTHER ONES AT THAT POINT.
WAS THE FIX ACCOUNTING PART OF THAT MOTION? DID YOU NEED A MOTION FOR THE FIX THE ACCOUNTING? UM, I THINK I IDEALLY WHAT WE WOULD DO AND WHIT PLEASE WEIGH IN HIS, WE WOULD INCREASE THE TOTAL PROJECT BUDGET BY THE AMOUNTS OF ITEMS 1, 3, 1, 3, 4, 5, 4, AND FIVE.
THEN, THEN I CAN DO ALL THE WORK.
THE, THE IT IS THERE, IT IT INCLUDES THE OTHERS.
WE DON'T HAVE TO KINDA GET INTO THE YEAH.
UH, THE OTHER THEN THE, THE FINANCIAL ACCOUNTING ON THE BACK END, UH, THE, THE TOWN IS MADE WHOLE WITH THAT 29,000 640 12, WHATEVER THAT THAT NUMBER IS, RIGHT? IS THAT SOMETHING YOU WANT TOM AND EILEEN? IS THAT CLEAR? SO FOR THE BILLS INCREASE THE TOTAL INCREASE THE TOTAL PROJECT BUDGET BY THE CUMULATIVE AMOUNTS OF ITEMS DOUBLE 1, 3, 4, 5.
SO I HAVE MOTION FROM TOM BROWN AND, UH, SECOND FROM ALI NIK.
ALL IN FAVOR TO APPROVE THIS PLEASE SAY, AYE.