Jan 18, 2022 Planning & Zoning Commission

ARE THERE REGULAR

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[1. Call Meeting to Order]

AS WE DO ALL OF OUR BEGINNING OF ALL OF OUR MEETINGS, PLEASE STAND AND JOIN ME IN ALLEGEDLY ALLEGEDLY AMERICA, FOR WHICH IT STANDS ONE NATION STRONG.

OKAY.

FOR THE RECORD, WE DO HAVE A QUORUM OF IN-PERSON COMMISSIONERS.

ONE OF OUR COMMISSIONERS IS JOINING US VIA ZOOM AS NANCY AND CRAIG.

[ Consent Agenda: All items listed under the Consent Agenda are considered routine by the Planning and Zoning Commission and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.]

ALL ITEMS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED ROUTINE BY THE PLANNING AND ZONING COMMISSION AND WILL BE AN ACTIVE BY ONE MOTION WITH NO INDIVIDUAL CONSIDERATION.

IF INDIVIDUAL CONSIDERATION OF AN ITEM IS REQUESTED, IT WILL BE PULLED FROM THE CONSENT AGENDA AND DISCUSSED SEPARATELY.

DOES ANYONE WISH TO PULL EITHER ONE OF THE TWO ITEMS ON THE CONSENT AGENDA AND UH, MR. VICE CHAIR, UM, UH, COMMISSIONER FANSLER DOES HAVE A CONFLICT OF INTEREST IN ACCORDANCE WITH THE TEXAS LOCAL GOVERNMENT CODE CHAPTER 1 71 FOR, UH, ITEM NUMBER TWO.

SO IF YOU COULD PULL, UH, THAT, UH, ITEM SO SHE CAN RECUSE HERSELF FROM ACTION ON THAT ITEM.

OKAY.

SO WE WILL, IS THERE A MOTION THEN TO APPROVE THE CONSENT AGENDA AS IT RELATES TO GOING TO THE MINUTES FROM DECEMBER 21ST PLANNING, ZONING COMMISSION MEETING SECOND, SORRY.

ALL IN FAVOR, INDICATE BY SAYING AYE.

ALL OPPOSED, INDICATE BY SAYING NO YOU'VE MENTIONED MINUTES ARE APPROVED.

[2. Consider Action on a Final Plat and Replat of the Vitruvian Park Addition, Block D, Lots 1R, 2R, 3R, 4R and 5, comprising 13.062 Acres located at the Northeast Corner of Marsh Lane and Vitruvian Way, being a Replat of Block D, Lot 1, Vitruvian Park Addition and Final Plat of a 0.3265-Acre Tract situated in the Noah Good Survey. Case R2021-02/Vitruvian Park Addition, Block D.]

GOOD SURVEY CASE ARE 2 0 2 1 0 2 SLASH TRULY PARK CONDITION BLOCK D KEN, CAN YOU START WITH THE DISCUSSION ON THAT? UH, THIS ITEM IS TO CONSIDER A RE-PLATFORM FOR THE VITRUVIAN PARK, UM, BLOCK THE, UH, THIS IS A REPLAY AND A FINAL PLAT.

THERE'S A PORTION ON THE HARD CORNER OF MARSH AND MATURITY AND WAY THAT HAS NOT BEEN PLANTED SO THAT THIS PLAT WILL INCLUDE THE FINAL PLAT FOR THAT.

UM, THIS PLAN IS NECESSARY, UH, TO DEDICATE EASEMENTS AND RIGHT AWAY FOR WESTGATE DRIVE FOR THE DEVELOPMENT.

THAT'S UNDER CONSTRUCTION, WHICH IS THE VITRUVIAN WEST, UH, PHASES ONE THROUGH THREE.

UM, THIS PLAN IS IN COMPLIANCE WITH THE TOWNS DEVELOPMENT STANDARDS AND SUBDIVISION ORDINANCE.

UH, THEREFORE STAFF IS RECOMMENDING APPROVAL OF THIS PLAN AS PRESENTED.

UM, THE APPLICANT IS PRESENT.

WE ASSUME IF THERE ARE ANY QUESTIONS OF THEM.

OKAY, PERFECT.

COMMISSIONER, DO YOU HAVE ANY QUESTIONS OF JENNIFER? ALL RIGHT.

NOW I'M GOING A LITTLE BIT IN THE PUBLIC PORTION AND IT DOES NOT REQUIRE CLOSE, BUT UNFORTUNATELY, AND YOU SAID THE APPLICANT IS PRESENT.

UM, IS HE OR SHE WISH TO GIVE ANY STATEMENTS? JOEL, IS THERE ANYTHING YOU WOULD LIKE TO SHARE WITH THE COMMISSIONER RELATED TO THIS REPLAY? NO, I KNOW.

I THINK EVERYTHING'S IN ORDER.

WE'RE GONNA READY TO GO.

DO I HEAR A MOTION ON THIS CASE? I MAKE A MOTION TO APPROVE CASE SECOND, ALL IN FAVOR.

AND HE CAME BY SAYING, AYE, ALL OPPOSED.

AND HE GAVE ME A SAYING, NO, YOU NEED EXTENSIONS AS YOU NOW NEXT ITEM ON

[3. Discuss and Consider Action on Election of a Chair and Vice Chair for the Planning and Zoning Commission. ]

WHEN THE ZONING COMMISSION I'LL OPEN UP THE FLOOR FOR NOMINATIONS, FOR VICE CHAIR, CHRIS NOMINATED CHRISTIE FROM FRANCISCO

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ANY OTHER NOMINATIONS FOR VICE CHAIR, ALL IN FAVOR OF CHRIS AS VICE CHAIR SAY, AYE, ALL OPPOSED, SAY NO.

AND EXTENSIONS.

CHRIS IS ELECTED UNANIMOUSLY.

I NOW TURN THE GAMBLE OVER TO CHRIS TO INDUCT THE ELECTRIC FOR CHAIR.

SO AS TOM SAID, AS PART OF THIS AGENDA ITEM, WE ALSO NEED TO ELECT THE CHAIR NOMINATIONS LIKE NOMINATE TOM SHOPPERS DISCUSSIONS, NOMINATIONS, ALL OF THIS PAPER, ALTHOUGH THE POST.

THANK YOU.

[4. Present, Discuss, and Consider Action on a Replat and Site Plan for the Prairie Medical Addition, Block 1, Lot 1 for a Medical Office Building on 1.17 Acres Located at the Northwest Corner of the Easternmost Segment of Beltway Drive, 350 Feet South of Belt Line Road. Case R2021-03 and SP2021-01/4551 Beltway Drive.]

THIS IS CASE R 2 0 2 1 DASH OH THREE AND SP 2 0 2 1 DASH ZERO ONE SLASH 4 5 5 1 BELTWAY DRIVE.

AND WE HAVE STAFF REPORT.

JENNIFER, CAN YOU GIVE US SEPARATELY? THANK YOU AT GETTING THE COMMISSIONERS AT JENNIFER TEDRICK, PLENTY OF DEVELOPMENT MANAGER.

THE CASE BEFORE YOU IS MENTIONED IN THE CAPTION IS A SITE PLAN AND REPLANT FOR THE PROPERTY LOCATED AT 45 51 BELT WAY DRIVE.

UM, THIS, THE TWO ITEMS ARE RELATED TO EACH OTHER.

THEREFORE WE PRESENTING THEM TOGETHER.

UH, THE ACTION TODAY WILL BE TO CONSIDER ACTION ON BOTH THE REPLAY AND THE SITE PLAN FOR A MEDICAL OFFICE BUILDING ON THE, UH, 1.17 ACRE PROPERTY.

UM, SOME OF YOU MAY RECALL THAT IN AUGUST OF LAST YEAR OF 2021, UH, THE PROPERTY WAS REZONED FROM MOBILE RETAIL TO A COMMERCIAL ONE DISTRICT.

UM, AND AS PART OF THAT REQUEST, THERE WAS ALSO A CONCEPT PLAN THAT WAS PRESENTED TO THE COMMISSION.

UM, IN ORDER TO SHOW COMPLIANCE WITH THE C1 ZONING DISTRICTS FOR MEDICAL OFFICE BUILDING, THAT CONCEPT PLAN WAS APPROVED, UH, WITH THE APPROVAL OF THE REZONING, UH, TWO COMMERCIAL ONE, UH, TODAY THIS REQUEST BEFORE YOU IS A SITE PLAN THAT WILL DEMONSTRATE AGAIN, COMPLIANCE WITH THE COMMERCIAL ONE DISTRICT.

IN ADDITION TO THE TOWNS DEVELOPMENT STANDARDS, UM, THERE WERE SOME ADDITIONAL REFINEMENTS TO THE SITE LAYOUT AND, AND THE IMPROVEMENTS ON THE SITE.

UM, BUT THE SITE IS GENERALLY IN COMPLIANT WITH THE CONCEPT PLAN THAT WAS APPROVED IN 2001.

UM, AS PART OF THIS REQUEST, AS I MENTIONED, THERE'S ALSO A REPLAT OF THEIR PROPERTY, UM, THAT WILL DEDICATE, UH, NECESSARY EASEMENTS AND RIGHT AWAY DEDICATION FOR THE DEVELOPMENT OF THIS SITE, UH, AS MENTIONED, UM, THIS SITE PLAN IS FOR A MEDICAL OFFICE.

BUILDING IS 3,200 SQUARE FEET.

THERE IS, IT'S A SPECULATIVE MEDICAL OFFICE.

THERE IS NOT A TENANT IDENTIFIED AT THIS POINT.

UM, MEDICAL OFFICE IS ALLOWED AND ISN'T ALLOWED TO USE BY, RIGHT, AND THE C1 DISTRICT.

UM, AS I MENTIONED, THE SITE LAYOUT IN THE, IN THE BUILDING ITSELF, UM, AND THIS BUILDING PLACEMENT DOES COMPLY WITH THE DEVELOPMENT STANDARDS OF C1 ZONING DISTRICT.

UM, I WILL NOTE THAT THE ALONG, UH, BOTH BELTWAY FRONTAGE IS AN EIGHT FOOT SIDEWALK WILL BE PROVIDED ALONG, UH, ALONG THOSE VINTAGES THAT IS IN ACCORDANCE WITH THE TOWN'S TRAILS MASTER PLAN.

UM, ON YOUR SCREEN IS THE FLOOR PLAN FOR THIS BUILDING.

AS I MENTIONED, THIS IS A SPECULATIVE GENERAL MEDICAL OFFICE.

YOU'LL SEE.

UM, THIS IS FOR A SINGLE TENANT.

UM, THE MAIN ENTRY FROM, UM, THE NORTH EAST CORNER OF THE BUILDING, UH, INCLUDES A WAITING ROOM WITH RECEPTION AS A MAIN ENTRY, UH, THERE THREE CONSULTATION ROOMS AND FOUR EXAMINATION ROOMS IN ADDITION TO ADMINISTRATIVE SPACE, UM, WHICH INCLUDES, UM, A SMALL BREAK ROOM AND AN OFFICE SPACE.

UH, THE SITE ITSELF, UH, THE PARKING FOR THE SITE DOES EXCEED THE REQUIREMENT AS, AS, UH, FOR MEDICAL OFFICES REQUIRED BY THE C1 DISTRICT.

UM, THE

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UM, AS YOU CAN SEE, UH, OR ONE DIFFERENCE HERE FROM THE CONCEPTUAL PLAN, THEY DID ADD ADDITIONAL PARKING SPACES TO THE, UM, UH, WESTERN, UH, THE WEST SIDE OF THE DRIVE.

THAT'S FROM THE SOUTH OF BELTWAY.

UM, AS YOU CAN SEE ON THIS PICTURE HERE, UH, AS IT RELATES TO LANDSCAPING, THE SITE IS IN COMPLIANCE WITH THE TOWNS LANDSCAPE ORDINANCE.

UM, THE TOWN PLAN IS REQUIRES 20% OF THE SITE TO BE LANDSCAPE.

UM, THE SITE IS 64 AS PRESENT ON THE SITE LANDSCAPE AND IS 64% OPEN SPACE WITH 12% BEING WITHIN THE INTERIOR PARKING AREA.

UM, STREET TREES WILL BE PLANTED, UH, TYPICALLY WE'LL SEE STREET TREES BETWEEN THE SIDEWALK AND THE STREET.

IN THIS CASE, THERE IS A WATER LINE THAT IS BEING BUILT FOR, UM, IT BEING BUILT WITHIN BETWEEN THE SIDEWALK AND THE STREET.

THEREFORE THE STREET TREES WILL BE PLACED, UM, ON THE WEST SIDE OF THE SIDEWALK.

SO THERE WERE NO CONFLICTS WITH THE TREES AND THAT WATER LINE.

UM, THE, UH, THERE WILL BE PRESERVATION OF SEVEN EXISTING TREES ON THE SIDE.

A MAJORITY OF THOSE ARE ALONG THE SOUTH SIDE OF THE BUILDING.

UM, ADDITIONALLY, UH, THE APPLICANT IS PROPOSING TO INSTALL A SIX FOOT FENCE.

UM, THAT'S GENERALLY ALONG THE NORTH SIDE OF THE PROPERTY AND, UM, THE NORTHWEST PORTION FROM THE NORTHWEST CORNER TO THE DUMPSTER ENCLOSURE, UH, THAT IS PROPOSED TO BE A SIX FOOT PRIVACY FENCE.

UM, THE APPLICANT WILL BE INSTALLING A LANDSCAPE SHRUBS ON THE NORTH SIDE OF THE FENCE, UM, IN ORDER TO PROVIDE, UM, SOME ADDITIONAL SCREENING, UH, FROM THE STREET VIEW, UM, AS IT RELATES TO THE BUILDING, UH, EXTERIOR, THE PLAN ISN'T, THE FACADES ARE UNCOMPLIANT WITH THE BUILDING CODE MATERIALS, UM, THE PRIMARY MATERIALS BEING USED AS BRICK AND STUCCO, UH, AS YOU CAN SEE, UH, BREAKFAST BEING USED AS A BASE ALONG THE, UM, NORTH AND WEST ELEVATIONS AND ON THE, UH, TOP PORTION OF THE BUILDING WILL BE STUCCO.

UM, THE MAIN ENTRIES, WHICH ARE THE EAST AND THE SOUTH ELEVATIONS, WHICH FRONT, UH, BELTWAY WILL BE, UM, PRIMARILY BRICK AND YOU'LL SEE THEIR ACCENTS OF, UM, METAL PANELS ABOVE THE LARGE STOREFRONTS, WHICH WILL BE THE PRIMARY ENTRY TO THIS BUILDING.

UM, ALL, ALL MECHANICAL EQUIPMENT FOR THIS SIDE WILL BE ROOF TOP MOUNTED.

UM, AND THAT WILL BE SCREENED WITH THE USE OF, UH, PARAPET WALLS THAT WILL BE ON THE BUILDING.

SO NO MECHANICAL EQUIPMENT WILL BE VISIBLE FOR INDUSTRY.

AS I MENTIONED AT THE INTRODUCTION OF THIS, UH, ITEM, THERE IS A REPLY, THAT'S ALSO PART OF THIS REQUEST ON YOUR SCREEN IS THAT REPLAT, UM, IT, THE PROPOSED, UH, REPLAY WILL BE FOR PARADE MEDICAL EDITION, LOT ONE BLOCK ONE.

UM, THIS PROPERTY WAS, UH, IS PART OF THE BELT WAY OFFICE PARK TRACT THREE, WHICH IS A LARGER, OR WAS A LARGER, UM, SUBDIVISION.

UM, AS PART OF THIS, REPLAT THE APP, THE PROPERTY OWNER WILL BE DEDICATING FOUR FEET OF RIGHT AWAY ALONG BOTH FRINGES OF BELTWAY, WHICH IS CONSISTENT WITH THE TOWNS.

UM, MANAGERS' TRANSPORTATION PLAN.

UM, ALSO, UM, EASEMENTS WILL BE DEDICATED WITH THIS REPLAT FOR, UH, SIDEWALKS, PUBLIC SIDEWALKS THAT WILL BE WITHIN PRIVATE PROPERTY, UH, THE FIRE LANE AND PRIVATE DETENTION AREA THAT WILL HAVE TO BE CONSTRUCTED FOR THE DEVELOPMENT OF HIS SITE.

UH, THIS REPLAT DOES COMPLY WITH THE TOWN'S DEVELOPMENT STANDARDS AND SUBDIVISION, UH, REGULATIONS, UH, GIVEN THE, THE SITE PLAN AND THE REPLIES COMPLIANCE WITH TOWNS, UH, REQUIREMENTS, STUFF THAT STUFF STAFF DOES RECOMMEND APPROVAL OF THE SITE PLAN AND REPLANT AS PRESENTED, UH, THE APPLICANT, THE, OUR ENGINEER AND ARCHITECT ARE AVAILABLE FOR QUESTIONS.

UH, IF THERE ARE ANY OF THEM WITH THAT, I'LL TURN IT OVER TO THE COMMISSION FOR QUESTIONS, JENNIFER, ANYONE HAVE ANY QUESTIONS FOR JEN? IS IT COMMON TO NOT, IS IT COMMON TO KNOW, KNOW WHO THE TENANT IS? UM, SPECIFICALLY SAID THAT, SO, YEAH, SO TYPICALLY IN MY, UH, TENURE,

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UM, THE APPLICANT CAN PROBABLY INDICATE MORE INFORMATION AS FAR AS THE TENANT, BUT TO MY KNOWLEDGE, THERE IS NOT ONE AT THIS POINT, BUT IT'S, IT'S NOT UNCOMMON.

IT'S UNCOMMON NOT TO.

CORRECT.

AND THEN I'M WONDERING ON THE FENCE, YOU SAID IT WAS ON TWO SIDES.

IT LOOKS AS THOUGHT IT WAS ON THREE.

UM, IT'S ON TWO SIDES OF YOU SEE MY CURSOR HERE.

SO, UM, ALONG THIS NORTHERN PORTION HERE, SOUTH OF THERE'S A 10 FOOT EASEMENT, SO THEY'RE PLACING IT AS OFF THE BADDIES MAN.

AND THEN, UM, FROM THE NORTHWEST CORNER DOWN TO THE EDGE OF THE DUMPSTER ENCLOSURE.

OH, OKAY.

ANY OTHER QUESTIONS FOR GENTLEMEN? WE'LL NOW OPEN THE PUBLIC PORTION OF THE, WOW.

OKAY.

LET'S DO FOR DAY TO DAY AND WE USE PRESENT IS THE AFRICAN WISH TO MAKE ANY STATEMENTS.

OKAY.

I'M JIM RALEIGH WITH BROCKET DAVID STRICT ENGINEERS.

I'LL JUST ANSWER ANY QUESTIONS.

WE DON'T KNOW WHO THE TENANT TENANT WILL BE, WHICH ARE ACTUALLY SEARCHING 41 44 NORTH CENTRAL EXPRESSWAY, SUITE 1100 AND DALLAS, BUT YOU'RE ACTIVELY SEARCHING FOR SOMEBODY FOR THE TENANT.

I HAVE NO IDEA YET.

DO I NEED ANY OTHER QUESTIONS FOR THE EVIDENCE REPRESENTATIVE? ALL RIGHT.

UM, DO I HAVE YOUR EMOTION ON THIS CASE? WE APPROVE UM, THE ACTION TO THE SITE ADDITION.

YOUR SECOND ALL IN FAVOR, INDICATE BY SAYING AYE, INDICATE BY SAYING NO.

ANY EXTENSIONS MOTION CARRIES.

THANK YOU VERY MUCH.

THE

[5. Present, Discuss, and Consider Action on a Preliminary Plat for Vitruvian Park Addition, Block C, Lot 1 for a Multifamily Development on 5.1 Acres Located at the Southeast Corner of Spring Valley Road and Vitruvian Way and North of Bella Lane. Case PP2021-01/Vitruvian Park Addition, Block C.]

THIS IS CASE PP 2 0 2 1 DASH ZERO ONE SLASH PROTRUDING PARK EDITION BLOCKS.

SEE JENNIFER D CAN I GET STEPPED REPORT PLEASE? SURE.

UH, SO THE ITEM BEFORE YOU IS A REQUEST FOR PRELIMINARY PLAT FOR THE PROPERTY LOCATED ON THE SOUTH EAST CORNER OF SPRING VALLEY ROAD AND VITRUVIAN WAY IN NORTH OF BELLA LANE.

UH, THIS SITE MAYBE FAMILIAR TO YOU AS A DEVELOPMENT PLAN WAS APPROVED, UM, LATE LAST YEAR FOR A 85, UH, DWELLING UNIT TOWNHOME TYPE MULTI-FAMILY DEVELOPMENT, UM, KNOWN AS VITRUVIAN TOWNHOMES.

UH, THE PURPOSE OF THIS RE OF THIS PRELIMINARY PLAT IS TO SHOW A COMPLIANCE WITH THE TOWN'S DEVELOPMENT STANDARDS AND SUBDIVISION ORDINANCE, UM, THAT WILL CONSIST OF THE FEATURE DEDICATION OF EASEMENTS, UM, IN THE PLAT OF THE SUBDIVISION OF THIS PROPERTY, UM, IN ACCORDANCE WITH CHAPTER TWO 12, THE LOCAL GOVERNMENT CODE, UH, STAFF HAS, OR THE TOWN IS REQUIRED TO TAKE ACTION ON PRELIMINARY PLATS WITHIN 30 DAYS OF APPLICATION.

UM, HOWEVER, THE APPLICANT, UH, THERE ARE, THERE ARE, UM, SOME OUTSTANDING ISSUES WITH THE PRELIMINARY PLAT THAT WILL, WE ARE WORKING WITH THE APPLICANT ON, UM, THEIR TECHNICAL ISSUES.

THEREFORE, THE APPLICANT IS REQUESTING A 30 DAY EXTENSION, UH, FOR CONSIDERATION OF THIS PRELIMINARY PLAT.

UH, THEREFORE THE REQUEST BEFORE YOU IS TO, UM, CONSIDER THAT 30 DAY EXTENSION TO WORK OUT THOSE TECHNICAL ISSUES.

THE APPLICANT, UH, THE ENGINE, UH, ENGINEER IS WITH US TODAY.

IF THERE ARE ANY QUESTIONS REGARDING, UM, THEIR REQUEST, ANY QUESTIONS FOR JENNIFER OR STAFF, AND WE'RE GOING TO MAKE THEM BOLD ASSUMPTIONS, I DO NOT NEED TO OPEN THE PUBLIC PORTION OF MS. DEB AGAIN, IS PRESENT.

DOES ANYONE HAVE ANY QUESTIONS OF THE APPLICANT OR DOES THE APPLICANT WISHED TO MAKE A STATEMENT? I DON'T HAVE ANYTHING TO SAY.

WE'RE JUST WORKING WITH THE STAFF THROUGH A FEW TECHNICAL LINES.

WE'LL HAVE IT WORKED OUT.

SURE.

OKAY.

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AND WE GET ANOTHER BITE AT THE APPLE ON THIS NEXT MONTH.

IS THAT CORRECT? OKAY.

DO I HEAR A MOTION ON A 30 DAY EXTENSION? I MOVE THAT WE EXTEND, UM, 0 2 1 DASH ZERO ONE VITRUVIAN PARK ADDITION BLOCKS, UH, FOR A 30 DAY EXCEPTION, BRUTAL INDICATE BY SAYING, AYE.

ALL OPPOSED, INDICATE BY SAYING NO.

ANY EXTENSIONS MOTION CARRIES 30 DAY EXTENSION RECORD SHOWED THAT DENISE FANS ARE, DID ABSTAIN.

[6. Present, Discuss, and Consider Action on the 2021 Planning and Zoning Commission Annual Report. ]

NEXT ITEM OF BUSINESS IS THE PLANNING ZONING ANNUAL REPORT FOR 2021.

KEN, CAN YOU START THE DISCUSSION ON THIS ITEM? GOOD EVENING.

CATCHMENT DIRECTOR OF DEVELOPMENT SERVICES FOR THE TIME OF ADDISON AT THE JANUARY SIX ORGANIZATIONAL MEETING STAFF PRESENTED A DRAFT OF THE, UH, 2021 ANNUAL REPORT.

UM, WITH THAT, UH, STAFF REQUEST FEEDBACK FROM THE COMMISSION TO ULTIMATELY REFINE THE REPORT AND GET IT READY FOR OUR NEWLY APPOINTED CHAIR TO PRESENT IT TO CITY COUNCIL AT A LATER DATE.

UM, WE'VE MADE CORRECTIONS, UH, DRESSING TYPOS AS WELL AS SOME LABELING OF, UH, SOME OF THE GRAPHS AND THE CHARTS.

AND THEN WE ALSO MOVE FORWARD WITH POPULATING THE DOCUMENT WITH THE GOALS THAT WERE COMMUNICATED, UH, BY THE COMMISSION, UH, AT THE JANUARY SIX MEETING.

UH, SO VERY BRIEFLY, UH, THE GOALS, UM, BEGINNING WITH THE FIRST ONE, UH, INCLUDE EXECUTION OF THE 2022 PLANNING DEVELOPMENT WORK PROGRAM.

UH, THAT IS, UH, THE NEXT ITEM ON THE AGENDA, WHICH WE'LL DISCUSS THEN, BUT, UH, JUST VERY BROADLY, UH, THAT WAS SOMETHING THAT WE TALKED ABOUT, UH, AND SOMETHING THAT WE CAN, UH, UH, ULTIMATELY MOVE FORWARD WITH, WITH ADDITIONAL FEEDBACK FROM THE COMMISSION.

UM, THE HIGH POINTS OF THAT DOCUMENT, UH, INCLUDE, UH, COMPLETION AND IMPLEMENTATION OF THE UNIFIED DEVELOPMENT CODE PROJECT, AND ALSO A REVIEW OF A POTENTIAL ZONING ENTITLEMENTS FOR THE, UH, ADDISON CIRCLE STATION TRANSIT ORIENTED DEVELOPMENT PROJECT.

UH, THE NEXT ITEM, UM, THAT, UH, THE COMMISSION ADDRESSED WAS A RENEWED FOCUS ON SUSTAINABILITY, UH, POLICY CONSIDERATIONS, SPECIFICALLY IDENTIFYING, UH, RECYCLING, UH, IN, UH, RESIDENTIAL PROJECTS, UH, MOST NOTABLY MULTIFAMILY DEVELOPMENT, UH, SIDEWALK CONNECTIVITY IS A NEW DEVELOPMENT, UH, REUSE REDEVELOPMENT, CAPITAL PROJECTS OCCUR IN TOWN.

AND THEN, UH, AS, UH, REDEVELOPMENT AND REUSE OCCURS, UH, THE IMPORTANCE OF PRESERVING A TREE CANOPY, UH, THAT EXISTS AS MUCH AS POSSIBLE.

AND ALSO WHERE IT'S LOST EITHER DUE TO DEVELOPMENT OR AGE OR ENVIRONMENTAL CONDITIONS OR PLACEMENT OF LOSS LANDSCAPE, UH, THIRD ITEM, UH, ADDRESSED, UH, PROCESS IMPROVEMENTS, UH, REALLY RELATED TO COMMUNICATION BETWEEN STAFF AND THE COMMISSION, UH, PRE-MEETING COMMUNICATION.

AND THEN ALSO, UH, THE MATERIALS THAT WE PRE PREPARED PRESENT, UH, FOR THESE MEETINGS, THE MOST NOTABLY, UH, YOUR PACKET.

UM, ONE ITEM OF FOCUS, UH, NOTED FOR THAT WAS, UH, HAVING A, UH, UH, BETTER COMMUNICATION, UH, EARLIER IN THE, UH, MONTHLY AGENDA PROCESS IN TERMS OF, UH, WHAT PROJECTS ARE TO BE, UM, UH, THE FOLLOWING MONTH'S AGENDA.

AND THEN THE LAST ITEM ADDRESSED, UH, INTERNAL AND EXTERNAL TRAINING AND DEVELOPMENT OPPORTUNITIES FOR COMMISSIONER AND STAFF.

UH, THINGS WE'VE DISCUSSED IS, UM, LOOKING AT LESSONS LEARNED, UH, RELATED TO PROJECTS THAT WE'VE CONSIDERED HERE IN ADDISON, HOW THOSE HAVE BEEN IMPLEMENTED AND WHAT WAS DONE WELL AND WHAT MAY NEED IMPROVEMENT.

AND THEN ALSO LOOKING AT, UH, WHAT OTHER AREAS OF THE REGION ARE DOING WITH REGARDS TO, UH, DEVELOPMENT POLICY AREAS THAT COME TO THE TOWN, UM, WITH THAT AS WELL.

UM, WE DISCUSSED, UH, TRAINING AND DEVELOPMENT OPPORTUNITIES, UH, UH, PUT ON BY STAFF AS WELL AS PROFESSIONAL DEVELOPMENT ORGANIZATIONS AND PUBLIC AGENCIES THAT, UH, PROVIDE TRAINING OPPORTUNITIES FOR, UH, COMMISSION MEMBERS.

CAN ANYONE HAVE ANY QUESTIONS, COMMENTS ON THE STAFF THIS YEAR? IT WAS FULLY COVERING CONDITIONS OVER THE LAST YEAR.

I JUST WANT TO SAY THANK YOU VERY MUCH.

AND I WOULD LIKE TO ADD THAT, UH, NOT ONLY THE

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AND, UH, IT DOESN'T GO UNNOTICED BY ME.

AND I'M SURE THE REST OF THE COMMISSIONER'S STILL IN A CERTAIN WAY.

THANK YOU, KEN.

THANK YOU, JENNIFER.

DO YOU KNOW WHICH COUNCIL MEETING IS GOING TO BE PRESENTED? I WAS PROJECTING IT FOR FEBRUARY 8TH, BUT, UH, WE CAN DISCUSS THAT AND FIND A TIME THAT'S MOST CONVENIENT FOR YOU.

OKAY.

UM, SO WE HAVE A MOTION TO APPROVE THE 2021 ANNUAL REPORT, 20 21, 20 21, 20 21, 20 21.

HISTORICAL OR CLARIFICATION.

RIGHT.

I THINK WE HAVE A SECOND IN THERE SOMEWHERE.

SO ALL IN FAVOR OF APPROVAL OF THE 2021 ANNUAL REPORT INDICATE BY SAYING, AYE, ALL OPPOSED, INDICATE BY SAYING NO, ANY ABSTENTIONS.

ALRIGHT.

PASSES UNANIMOUSLY.

THANK YOU.

NOW CAN, IF YOU

[7. Present, Discuss, and Consider Action on the 2022 Planning and Development Work Plan. ]

ALL RIGHT.

SO ALSO AT THE JANUARY SIX MEETING, WE PRESENTED A DRAFT WORK PLAN, UH, FOR OUR DEPARTMENT DEVELOPMENT SERVICES DEPARTMENT, SPECIFICALLY THE PLANNING AND DEVELOPMENT FUNCTION, BUT ALSO, UH, DUE TO, UH, THE COMMISSION SERENE AS AN ADVISORY BOARD, UH, TO OUR DEPARTMENT, UH, FOR THAT FUNCTION, IT RELATES TO THE WORK OF THE COMMISSION AS WELL.

SO IT WAS VERY IMPORTANT THAT I RECEIVE FEEDBACK FROM THE COMMISSION.

UH, THIS DOCUMENT REALLY HELPS OUR DEPARTMENT, UM, IDENTIFY PRIORITIES AND GOALS FOR THE UPCOMING YEAR AND THEN REALLY LEADING INTO THE NEXT YEAR AS WELL.

IT'S AN ASPIRATIONAL DOCUMENT.

I DON'T ANTICIPATE THAT WE'LL COMPLETE EVERYTHING ON IT.

UM, BUT IT'S, UH, IT'S, UH, SOMETHING THAT WE WANT TO SHOOT FOR AND, AND START TO, TO, UH, SET UP SOME MEASURABLE BENCHMARKS, UM, AS, UH, LIFE OCCURS AS, UH, CONDITIONS EVOLVE AND ADDISON, SOME OF THESE THINGS MAY BECOME HIGHER PRIORITIES, LOWER PRIORITIES, OR, OR, UH, MAY STAY THE SAME, BUT THIS IS SOMETHING THAT WE CAN START TO, TO, UH, ACTIVELY MANAGE OUR PROGRAM AND MEASURE OUR PERFORMANCE.

SO, UM, AFTER THE, THE MEETING ON THE SIXTH, UH, ONE THING THAT WAS SUGGESTED BY THE COMMISSION WAS, UH, THAT THE GOALS WERE RELEVANT AND APPROPRIATE.

UH, BUT IT WOULD BE GOOD TO, UH, UH, ESTABLISH SOME PROJECTED TIMELINES IN TERMS OF IMPLEMENTING AND CARRYING OUT AN EXECUTE IN THESE GOALS.

SO, UH, SOME OF THESE ARE REALLY ONGOING TASKS THAT DON'T NECESSARILY HAVE AN END.

THAT'S ALWAYS SOMETHING THAT WE'LL BE STRIVING TO, TO IMPROVE OR FIND AND ADDRESS, BUT OTHERS ARE, ARE VERY FINITE AND WE'LL HAVE, UH, IDENTIFIED, UH, POINTS OF, UH, INITIATION, BUT ALSO COMPLETION.

SO I WELCOME YOUR FEEDBACK ON THAT.

AND THE WORK SESSION, WE ALSO DISCUSSED AN OPPORTUNITY TO, UM, ADD AN ADDITIONAL COMMUNICATION TOOL, UH, TO THIS, UH, UH, RELATED TO CREATING A DATABASE, UH, FOR USE BY STAFF AND THE COMMISSION TO BETTER MONITOR AND TRACK ACTIONS OF THE COMMISSION ON CASES THAT COME BEFORE THE COMMISSION AND ULTIMATELY TO THE CITY COUNCIL EACH YEAR.

SO, UM, WITH THAT HAPPY TO ADDRESS ANY FEEDBACK THAT YOU HAVE ON THAT DOCUMENT AND ANY SUGGESTED REFINEMENTS, THE ONLY QUESTION THAT I HAVE, AND MAYBE WE TALKED ABOUT THIS, AND I JUST DON'T REMEMBER, WHEN ARE WE GOING? IS THERE GOING TO BE A PERIOD WHERE WE VIEW THIS? SO WE'LL DO IT AT THE END OF THE FIRST QUARTER OR THE END OF THE FIRST HALF OF THE YEAR.

HOW WILL WE DO THIS? JUST SO THAT WE'RE, EVERYBODY'S ON THE SAME PAGE ABOUT WHAT? SO THE, THE THOUGHT WE DISCUSSED AT THE LAST MEETING WAS QUARTERLY.

UM, ONE THING THAT, UH, COMMISSIONER FANSLER BROUGHT UP IN THE WORK SESSION TONIGHT IS, IS WHEN WE DO THAT, THEN I, I THINK HER SUGGESTION WAS, IT WAS A GOOD ONE.

IT'S, IT'S MORE OF A WORK SESSION ITEM.

UM, SOMETHING THAT WE CAN REVIEW IN THE WORK SESSION, THE WORK SESSION IS BROADCAST.

AND SO IT'S NOT SOMETHING THAT WOULD BE EXCLUDED FROM ANYONE WHO'S INTERESTED IN REVIEWING IT.

IT WOULD GO IN THE PACKET.

SO EVERYTHING'S OPEN, BUT IT'S MORE OF A, UH, UH, A WORK ITEM FOR THE ACCOMMODATION VERSUS AN ACTION ITEM THAT WE DO IN THE REGULAR MEETINGS.

SO IF THE COMMISSION'S COMFORTABLE WITH THAT, THAT'S, THAT'S HOW I WOULD PRESENT IT.

I MAY ALSO HAVE COMMENTS,

[00:30:02]

CAN, WOULD YOU SLIP THAT UNDER THE KEY FOCUS AREA, NUMBER FOUR OR FIVE WHEN YOU UPDATE THIS DOCUMENT, IT WOULD BE UNDER NUMBER FOUR.

OKAY.

AND THEN A PET PEEVE OF MINE.

AND YOU, YOU DID IT IN, IN ONE EXAMPLE, BUT, UM, OTHER KEY FOCUS, NUMBER ONE, GOAL, NUMBER ONE, YOU HAVE UNIFIED DEVELOPMENT CODE, AND THEN YOU INDICATE THAT IS TO BE REFERRED TO AS UDC.

UM, BUT THEN YOU ALSO HAVE A TOD AND SOP, WHICH YOU DO NOT DEFINE.

COULD YOU JUST IN FINAL DOCUMENT, UM, DO THE SAME THING YOU DID WITH THE UDC, JUST FOR LAYMEN LAY PEOPLE WHO ARE READING THIS THEY'LL UNDERSTAND WHAT THOSE ACRONYMS ARE.

ABSOLUTELY.

ALL RIGHT.

THANK YOU.

UH, ANY OTHER COMMENTS, SUGGESTIONS, AND IT'S, DO I HEAR A MOTION TO APPROVE THE 2022 WORK PLAN? I MOVE THAT WE APPROVE THE 20, 22 BY THE SECOND RIGHT HERE.

A SECOND, SECOND, ALL IN FAVOR, INDICATE BY SAYING AYE.

AYE.

OPPOSED, INDICATE BY SAYING NO.

ANY ABSTENTIONS THAT MOTION CARRIES, UH, UNLESS THERE'S ANYTHING ELSE.

I THINK THAT COMPLETES OUR AGENDA OR THIS REGULAR MEETING IS ADJOURNED.