Apr 20, 2021 Planning & Zoning Commission

WELL,

[00:00:01]

[1. Call Meeting to Order]

IF YOU WILL ALL JOIN ME IN THE PLEDGE OF ALLEGIANCE.

OKAY.

FOR THE UNITED STATES OF AMERICA, WHY ARE THEY UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.

THANK YOU VERY MUCH.

UM, SO OUR

[1. Discuss and take action regarding approval of the minutes of the March 16th, 2021 Planning and Zoning Commission meeting.]

ARE THERE ANY ADDITIONS OR CORRECTIONS TO THE MINUTES? CORRECT.

ONE WOULD BE TO APPROVE AS AMENDED, CORRECT.

WOULD SOMEONE LIKE TO MAKE THAT MOTION? I MAKE A MOTION TO APPROVE A SECOND.

PLEASE.

RAISE YOUR HAND.

ALL OPPOSED.

SAME SIGN MOTION CARRIES.

UNANIMOUS FLOW

[2. PUBLIC HEARING Case 1826-SUP/Jeni’s Splendid Ice Creams. Public hearing, discussion, and take action on a recommendation regarding an ordinance changing the zoning on property located at 5290 Belt Line Road, Suite 112B, which property is currently zoned PD, Planned Development, through Ordinance O19-22, by approving a Special Use Permit for a new restaurant. ]

CHANGING THE ZONING ON PROPERTY LOCATED AT 6,209 BELTLINE ROAD, SUITE ONE 12 B, WHICH PROPERTY IS CURRENTLY PV PLANNED FOR ORDINANCE OH 19 DASH 22.

BY CREATING A SPECIAL USE PERMIT FOR A NEW RESTAURANT.

WE HAD THE STAFF REPORT, PLEASE.

I'M GOING TO DO THIS.

SORRY, JUST ONE SECOND.

OKAY.

OKAY.

UH, GOOD EVENING COMMISSION.

SO THE PROPOSED RESTAURANT IS LOCATED WITHIN THE PRESTON WOOD PLACE SHOPPING CENTER AT THE SOUTHEAST CORNER OF BELTLINE ROAD AND MUMFORD DRIVE, WHICH WAS RECENTLY REZONED TO A PLAN DEVELOPMENT DISTRICT.

JENI'S SPLENDID ICE CREAMS IS A NEW TENANT PROPOSING A SMALL ICE CREAM SHOP WITHIN A PA UH, WITH A PATIO WHICH TRIGGERS THE REQUIREMENT FOR A SPECIAL USE PERMIT.

SO THE APPLICANT IS REQUESTING A NEW SPECIAL USE PERMIT FOR A RESTAURANT WITH A PATIO WITHOUT ALCOHOL SERVICE.

UM, THE APPLICANT IS PROPOSING TO OCCUPY THE LEASED SPACE IN BUILDING C, WHICH IS, UM, PREVIOUSLY, WHICH WAS PREVIOUSLY OCCUPIED BY LE MADELINE, UH, BETWEEN IS THE REMAINING SPACE, UH, OF WHAT WAS PREVIOUSLY OCCUPIED BY ELEMENTAL.

AND SO BETWEEN SHAKE SHACK AND FULL BOWL, UH, IT'S NOT YET CREATED, UH, AS A ADDRESS.

SO IF YOU WENT BY THERE, YOU PROBABLY DIDN'T SEE IT.

UM, THE NEW RESTAURANT WOULD TOTAL 2,467 SQUARE FEET INCLUSIVE OF A 572 SQUARE FOOT COVERED OUTDOOR PATIO WITH AN INTERIOR DINING SEATING, 32, AN OUTDOOR PATIO SEATING 23.

THE PD FOR THIS PROPERTY REQUIRES A PARKING RATIO OF ONE PER 200 FOR ALL USES.

SO THE CENTER CURRENTLY PROVIDES ENOUGH PARKING TO, UM, TO EXCEED THIS REQUIREMENT AT FULL OCCUPANCY.

THE NEW TENANT PROPOSES TO MODIFY THE FRONT FACADE BY PUSHING THE EXISTING STORE FOR AN INWARD AND CREATING A SMALL COVERED OUTDOOR PATIO WITHIN THE CONFINES OF THE ADJACENT TENANT WALLS.

THE INTERIOR OF THE PATIO WILL INCLUDE A NEW STOREFRONT SYSTEM, EXTERIOR LIGHTING AND MASONRY CLADDING WALLS, MASONRY CLOUDED WALLS, UM, UH, WHICH INCLUDES SOME ART INSTALLATIONS AND A CHALKBOARD FOR, FOR KIDS, I GUESS, UH, THE LANDSCAPE AND STREETSCAPE REQUIREMENTS WERE ADDRESSED AS PART OF THE OVERALL REZONING FOR THIS PROPERTY.

SO NO ADDITIONAL IMPROVEMENTS ARE REQUIRED AT THIS TIME.

UH, THE APPLICANTS NOT PROPOSING TO MAKE ANY OTHER CHANGES.

UM, THEY'RE NOT PROPOSING ALCOHOL SERVICE AND, UM, THE, THIS IS JUST ANOTHER NEW TENANT THAT REFLECTS CONTINUED INVESTMENT MOMENTUM AND THE PERSONAL WOOD, UH, PLACE SHOPPING CENTER.

SO STAFF IS SUPPORTIVE OF THE REQUEST, UH, SUBJECT TO NO CONDITION.

IS THERE ANY QUESTIONS OLGA? I HAVE JUST HAVE A QUESTION ON THE CALLS.

YES.

OKAY.

I HAVE A QUESTION FROM THE APP.

I'M MONICA WHITMEYER.

I WORK AT FIVE OH FIVE DESIGN AND THE PROJECT ARCHITECT, JOSIE HOLDEN BULLA IS ALSO ON THE LINE WITH OUR CLIENT, SARAH MOORE WITH JENNY'S.

WELL WELCOME.

THAT'LL BE A GREAT ADDITION ENJOYING YOUR PRODUCT.

I ASSUME I KNOW THE ANSWER TO THIS QUESTION, BUT I JUST WANT TO VERIFY THAT YOU'RE THE, THE ICE CREAM THAT YOU WILL HAVE HERE.

[00:05:01]

I'M JUST CURIOUS.

MOST OF OUR LOCAL FARMERS ARE FROM, UH, OHIO AND THAT'S WHERE WE'RE BASED AND WE MAKE THE ICE CREAM HERE.

WE WORK WITH, UH, I'M BASED IN COLUMBUS, OHIO.

WE WORK WITH DAIRY FARMERS UP IN NORTHERN OHIO, AND WE LIKE TO MAKE THE ICE CREAM AS CLOSE TO WHERE WE'RE GETTING THE DAIRY AS POSSIBLE.

AND THAT WAY IT'S AS FRESH AS POSSIBLE WHEN WE FLASH FREEZE IT.

AND THEN WE SEND IT OFF TO SITE.

BUT THAT BEING SAID, AS WE GROW OUR SUPPLY CHAIN, WE ARE LOOKING FOR MORE SUPPLIERS ALL THROUGHOUT THE COUNTRY.

SO MORE AND MORE TEXAS SUPPLIERS WILL BE ON OUR RADAR.

VERY GOOD.

THANK YOU.

THANK YOU.

WELL, I'M EXCITED TO SEE YOUR INTEREST IN ADDISON, SO THANK YOU VERY MUCH.

JUST A REAL QUICK QUESTION.

UM, HAS ANY OF THE FINISH OUT BEEN DONE YET? WILL YOU GUYS BE ABLE TO GET INTO THE SPACE BY MAYBE LIKE THE SUMMERTIME RUSH FOR ICE CREAM? YEP.

SO WE PROBABLY WON'T HIT THE SUMMERTIME RUSH OR HOPING TO GET OPENED BY FALL.

GREAT.

THANK YOU.

THOSE CIRCUITS.

GIVE US A LITTLE BACKGROUND.

I MEAN, I'M ASSUMING YOU'RE A IO STATE GRAD AND YOU HAD THIS GREAT IDEA AND YOU START UP A LITTLE ICE CREAM SHOP.

CAN YOU CONFIRM THAT SUSPICION OR GIVE US A LITTLE BIT BACKGROUND OF YOUR COMPANY? I AM ACTUALLY AN OHIO STATE GRADUATE GO BUCKS IF ANYONE ELSE HAD EVER FANS OUT THERE.

UM, I AM NOT JENNY, UNFORTUNATELY, BUT OUR FOUNDER JENI BRITTON BAUER STARTED THE COMPANY IN 2002.

UM, SHE STARTED IN COLUMBUS, OHIO AND THE NORTH MARKET, AND SHE, UH, STARTED BY SOURCING ALL OF HER INGREDIENTS FOR THE ICE CREAM BY LOCAL, UH, THE OTHER LOCAL VENDORS IN THE MARKET.

AND, UH, IT'S A CONCEPT THAT'S REALLY CAUGHT ON OUR ICE CREAM IS ARTISMAL.

UM, WE FOCUS ON LOCAL AND SUSTAINABLE INGREDIENTS WHEN POSSIBLE.

AND, UM, IT'S REALLY DELICIOUS ICE CREAM.

IF YOU HAVEN'T TRIED IT, I ENCOURAGE YOU TO STOP BY ONCE OUR SHOP IS OPEN, BUT WE CAN ALSO SEND YOU ALL SOME ICE CREAM.

IF YOU'RE A ONE TASTED.

YEAH, I WAS BORN IN CANTON AND ONE OF THE THINGS THAT WE WOULD ALWAYS DO IS GO EAST INTO THE MAPLE SYRUP AREA.

YOU GUYS HAVE A MA OR VICE CREAM.

I'M ASSUMING WE DON'T.

NOPE.

WE WE'VE HAD ONE IN THE PAST, BUT, UM, WE ROTATE OUR FLAVORS PRETTY FREQUENTLY, DEPENDING ON SEASON AND AVAILABILITY OF INGREDIENTS.

BUT, UM, THAT'S NOT OUT OF THE QUESTION.

SO IF I'M A CUSTOMER AND I'M COMING UP TO YOUR STORE AND YOUR NEXT DOOR, NEIGHBOR'S SHAKE SHACK, WHAT'S GOING TO INFLUENCE ME TO COMING INTO YOUR SHOP FOR SOME ICE CREAM VERSUS GOING TO SHAKE SHACK FOR A MILKSHAKE OR ICE CREAM.

YEAH.

SO SOMETHING THAT'S UNIQUE ABOUT JENNY'S IS THAT THE FOCUS IS ENTIRELY ON OUR SCOOPED ICE CREAM PRODUCT.

SO WE DON'T HAVE ICE CREAM SANDWICHES OR SUNDAYS OR MILKSHAKES.

IT'S A FOCUS ON AN ALL AMERICAN HARD BODY ICE CREAM, UM, SERVED IN A BUTTER CRISP WAFFLE CONE, WHICH, UH, THE SMELL JUST RADIATES OUT OF OUR STOREFRONT.

IT'S SO NICE.

I'M LOOKING FORWARD TO YOU BEING HERE.

THANK YOU SO MUCH, TOM.

I HAVE ONE QUICK QUESTION IS YOUR CATIONIC GOING TO BE COVERED AT ALL BECAUSE IT FACES WEST.

YEP.

GREAT.

YEAH, THE PATIO IS ACTUALLY CARVED OUT IN THE EXISTING AREA.

SO IT'S FULLY BREACHED, RIGHT? QUESTIONS FOR THE APPLICANT.

NOT OPEN THE PUBLIC HEARING.

WE HAVE ANYONE WHO WISHES TO SPEAK.

NO, MA'AM OKAY.

WE WILL CLOSE THE PUBLIC HEARING AND I WILL ENTERTAIN A MOTION.

I'LL MAKE A MOTION TO APPROVE 1826 SPECIAL P JENI'S SPLENDID ICE CREAM.

THE APPROVAL WAS PRESSURE PERMIT FOR A RESTAURANT TO PERMIT A NEW ICE CREAM SHOP WITH PATIO WITH NO, UM, POTENTIALLY.

OKAY, DENISE.

SECOND IN FAVOR.

RAISE YOUR HAND.

PLEASE TELL THE SAME SIGN.

THANK YOU SO MUCH.

WELCOME.

WE'RE DELIGHTED TO HAVE YOU.

THANK YOU.

OUR SECOND PACE

[3. PUBLIC HEARING Case 1827-SUP/Greenhill School Temporary Classrooms. Public hearing, discussion, and take action on a recommendation regarding an ordinance changing the zoning on property addressed as 4141 Spring Valley Road and 14101 Midway Road, currently zoned Residential-1 (R-1) and Planned Development (PD), through Ordinance 084-092, with a Special Use Permit for a private school, by approving a Special Use Permit for seven portable school buildings. ]

[00:10:01]

MAYBE HAVE THE STAFF REPORT.

YES MA'AM.

UH, SO GREENHILL SCHOOL CAMPUS IS LOCATED 75 ACRE, UH, ON 75 ACRES, APPROXIMATELY AT THE CORNER OF MIDWAY ROAD AND SPRING VALLEY ROAD.

THE PROPERTY IS PRIMARILY ZONED R ONE WITH A SOUTHEAST CORNER ZONE AS PLANNED DEVELOPMENT, UH, AND A, UH, SPECIAL USE PERMIT FOR A SCHOOL.

UH, AT THIS TIME, GREENHILL IS READY TO MOVE FORWARD WITH THE RECONSTRUCTION OF THE EXISTING SCIENCE BUILDING.

IN ORDER TO COMPLETE THIS PROJECT, THEY WILL NEED TO, UH, PLACE TEMPORARILY SEVEN PORTABLE SCHOOL BUILDINGS ON SITE TO ENSURE UNINTERRUPTED SCHOOL OPERATION DURING CONSTRUCTION, PORTABLE SCHOOL BUILDINGS ARE ALLOWED THROUGH A SPECIAL USE PERMIT WITHIN THE RESIDENTIAL, UH, ONE DISTRICT.

UH, SO THE REQUEST IN FRONT OF YOU TONIGHT IS FOR A NEW SPECIAL USE PERMIT FOR SEVEN PORTABLE SCHOOL BUILDINGS.

UH, THE SCHOOL WHOOP, SORRY.

THE SCHOOL IS REQUESTING TO INSTALL THE, UH, THESE, UH, BUILDINGS IN THE MEADOW IN FRONT OF THE MAIN CAMPUS FACING SPRING VALLEY ROAD, UTILIZING EXISTING UTILITY CONNECTIONS ESTABLISHED DURING THE PREVIOUS, UM, CONSTRUCTION PROJECT.

UH, SIX OF THE PORTABLE BUILDINGS WOULD SERVE AS A TEMPORARY CLASSROOMS, EACH ACCOMMODATING ABOUT A 1,536 SQUARE FEET OF FLOOR AREA.

AND ONE WILL CONTAIN, UH, THE BATHROOMS FOR THESE CLASSROOMS, UM, AT A TOTAL OF 408 SQUARE FEET OF FLOOR AREA.

THE PORTABLE BUILDINGS ARE PROPOSED TO BE ONSITE FOR THE DURATION OF THE CONSTRUCTION OF THE NEW BUILDING AND ARE ANTICIPATED TO BE BY THE END OF JUNE, 2023.

THE PROPOSED PLANS COMPLY WITH THE ZONING DISTRICT AND PREVIOUSLY APPROVED SUP'S WITH REGARD TO EXTERIOR FACADES.

THE TOWN IS CURRENTLY, UH, PREEMPTED FROM ENFORCING EXTERIOR MATERIAL REQUIREMENTS, BUT IT WOULD NOT BE PRACTICAL TO REQUIRE THE 80% MASONRY FOR ALL EXTERIOR WALLS ON A TEMPORARY STRUCTURE.

ANYWAYS.

UM, SO HERE YOU SEE THE, UH, CLASSROOMS, UH, TRAILERS AND THE, UH, THE BATHROOM TRAILER NOW PLUGINS NOT PROPOSING TO MAKE ANY OTHER CHANGES TO THE SITE.

SO NO IMPACT ON LANDSCAPING, OPEN SPACE PARKING OR PAVED AREAS ARE NOTED.

UH, THE SCHOOL HAS ONGOING EFFORTS TO ADDRESS PAST ISSUES, UH, PREVENT ANY NUISANCES AND MAINTAIN OPEN LINES OF COMMUNICATION WITH THE ADJACENT NEIGHBORHOOD.

UH, STAFF RECOGNIZES THAT THE PROPOSED TEMPORARY CLASSROOMS ARE NECESSARY FOR A UNINTERRUPTED SCHOOL SERVICE AND, UM, AND PROPOSES AND RECOMMENDS APPROVAL OF THE REQUEST WITH THE CONDITION THAT THE SUP, UH, SHALL BE SUBJECT TO REVIEW AND RECONSIDERATION AT LEAST EVERY 18 MONTHS FOLLOWING THE DATE OF AUTHORIZATION AND SHALL AUTOMATICALLY EXPIRE REQUIRING REMOVAL OF THE BUILDINGS BY EARLIER OF EITHER THE, UH, WITHIN 30 DAYS OF ISSUANCE OF THE CERTIFICATE OF OCCUPANCY FOR THE NEW BUILDING, THE NEW SCIENCE BUILDING, OR JANUARY 1ST, 2024.

UM, AND THAT'S MORE THAN, UH, THE ANTICIPATED, UH, NEED, BUT JUST IN CASE THEY RUN A LITTLE LONGER WITH CONSTRUCTION.

UM, AND THAT'S THAT IF YOU HAVE ANY QUESTIONS, OKAY.

OH, GOOD.

AS THE APPLICANT, WE HAVE MIKE WALLACE, KENDRA AND LENA PARK ON THE LINE.

YES MA'AM.

HI.

HOW ARE YOU ALL TONIGHT DOING WELL? SO I'M JUST GOING TO FOLLOW COMMENT THAT, UH, UM, OLGA MADE THE NEIGHBORS ARE THERE THE LAST TIME WE HAD SOMETHING LIKE THIS, THERE WAS SOME CONCERN FROM THE NEIGHBORS IN THE AREA ABOUT, YOU KNOW, SOME BEHAVIOR ISSUES AND WHAT HAVE YOU, BUT AT THIS PARTICULAR PROJECT, YOU GUYS HAVE CHECKED WITH THEM AND THEY KNOW WHAT'S GOING ON AND WHEN THAT'S GOING TO HAPPEN AND FOR AS MUCH AS POSSIBLE THEY'RE OKAY.

WE'VE HAD, I'VE ACTUALLY HAD MULTIPLE CONVERSATIONS WITH OUR EXISTING NEIGHBORS.

UM, I HAVEN'T HAD ANYBODY OBJECT TO IT.

UH, THEY WERE FINE WITH THE FACT THAT OUR TEMPORARY TRAILERS WOULD BE ON THE SOUTH SIDE OF THE CAMPUS, NOT ON THE NORTH SIDE OF THE CAMPUS.

SO, UH, THEREBY NOT IMPACTING THEM, ALTHOUGH THE CONSTRUCTION LATER MAY IMPACT SOME, BUT WE'LL BE COMPLYING WITH THE LOCAL CODES ON WORK, WORK

[00:15:01]

YEAH.

WE'LL CROSS THAT BRIDGE WHEN WE GET TO IT, RIGHT? YES, SIR.

MA'AM UM, I HAVE A QUESTION.

IT MIGHT'VE BEEN IN THE MATERIALS THAT WE RECEIVED, BUT, UM, CAN YOU JUST KIND OF DESCRIBE WHAT THE EXTERIOR OF THESE BUILDINGS LOOK LIKE? UH, THEY'RE A, UH, SHEET METAL TYPE CONSTRUCTION YOU SEE ON, ON, UH, ON TRAILERS, UH, UH, PAINTED, I THINK WITH, UH, YOU KNOW, A PRETTY NEUTRAL COLOR, COMPLETELY UNDERPINNED AND COMPLETELY UNDERPINNED.

UM, WE'VE CONTRACTED WITH THEM TO DO IT AT LEAST A 16 POINT TIE-DOWN, WHICH WOULD MEET, UH, WHEN LOADING REQUIREMENTS.

OKAY, THANK YOU.

YOU'RE WELCOME.

SO, SO MIKE, WHAT'S CURRENTLY ON THE SITE WHERE THE TRAIL, WHERE THE TRAILERS ARE GOING TO GO.

UM, CURRENTLY IT'S A FIELD, UH, JUST OUR MED AT WHAT WE CALL THE MEADOW.

THE KIDS PLAY USE, IT USED IT AS A PLAY AREA, UH, DURING THE COVID WE'D BEEN USING IT AS AN ADDITIONAL PLAY AREA FOR OUR KIDS.

IT, UH, ORIGINALLY WAS USED DURING THE CONSTRUCTION OF LOWER SCHOOL AND OUR PRESCHOOL AREAS WHEN THEY REDID THOSE AREAS BACK IN 2005, UH, THE SERVICES WERE ALL CAPPED OFF AND LEFT UNDER GROUND.

SO THERE'S THE WE'VE CHECKED THEM.

THEY'RE STILL VIABLE, UH, WHICH WILL MINIMIZE THE IMPACT TO THE INSTALLATION.

ANY OTHER QUESTIONS FOR THE APPLICANTS? WE WILL OPEN THE PUBLIC HEARING.

AND I THINK ALL GUYS, YOU HAVE SOMETHING THAT HE WANTED TO READ INTO THE RECORD.

YES, WE HAVE.

UM, FROM TIM AND KATE WAGONER AT ONE FOUR SIX ZERO NINE HERITAGE LANE, UH, WHICH IS, UH, RIGHT ON THE BORDER OF, UH, GREENHILL AND THE, THE NEIGHBORHOOD, OR HE WANTED TO READ THIS INTO THE RECORD.

UM, MY WIFE AND I FULLY SUPPORT THE APPROVAL OF A SPECIAL USE PERMIT FOR GREEN GREENHILL SCHOOL TO USE TEMPORARY TRAILERS WHILE THE SCHOOL'S NEW SCIENCE BUILDING IT'S UNDER CONSTRUCTION.

GREENHILL SCHOOL IS A WONDERFUL ASSET TO THE ADDISON COMMUNITY AND THE SCIENCE BUILDING WILL ONLY FURTHER ADD TO GREENHILL AND ADDISON.

WE WOULD ENCOURAGE THE COMMISSION TO APPROVE THIS MATTER QUICKLY SO THAT GREENHILL CAN GET STARTED ON THIS PROJECT.

ALWAYS NICE TO HAVE SOMEBODY IN SUPPORT AS OPPOSED TO COMPLAINING SO GOOD FOR YOU.

THAT'S GREAT.

ANY OTHER, DO WE HAVE ANYBODY ELSE THAT TO COMMENT WHEN A PUBLIC KNOWLEDGE? YEAH, I'M NOT THE PUBLIC, BUT I HAVE A COMMENT THAT I WANT TO MAKE EILEEN, YOU KNOW, WE HAD A COUPLE OF YEARS WORTH OF CONSTRUCTION AT OPERATION KINDNESS, AND WE HAD TRAILERS ON THE, ON THE PROPERTY FOR THE BETTER PART OF THOSE TWO YEARS.

AND I WILL TELL YOU, THEY ARE A FAR CRY FROM THE TRAILERS THAT I RECALL AND THE QUALITY OF THE OUTSIDE AND THE INSIDE IS TERRIFIC.

SO I SUSPECT THAT WHAT WE'LL HAVE HERE AT GREENHILL WILL BE OF THE SAME QUALITY AND THEY'RE VERY, THEY WERE VERY GOOD ABOUT MOVING THEM IN AND MOVING THEM OUT WITH VERY LITTLE DISRUPTION.

SO HOPEFULLY EVERYTHING GOES WELL THERE TOO.

GREAT.

THANKS WHAT THERE.

UM, SO I GUESS NOW WE NEED TO CLOSE THE PUBLIC HEARING.

NOW I'LL ENTERTAIN A MOTION.

I MAKE A MOTION THAT WE APPROVE 1827, SUP UH, THE GREENHILL SCHOOL, TEMPORARY CLASSROOMS, UH, WITH THE CONDITION THAT THE SEP SUBBIES SUBJECT TO REVIEW AND RECONSIDERATION AT LEAST EVERY 18 MONTHS FOLLOWING THE DATE OF AUTHORIZATION.

AND SO AUTOMATICALLY EXPIRE REQUIRE REMOVAL OF THE BUILDINGS BY THE EARLIER OF WITHIN 30 DAYS OF ISSUANCE OF THE CEO OR JANUARY 1ST, 2024.

IS THERE A SECOND ALL IN FAVOR? RAISE YOUR HAND, PLEASE.

ALL OPPOSED.

MOTION CARRIES UNANIMOUSLY.

THANK YOU SO MUCH.

THANK YOU EVERYONE.

THANK YOU.

OUR NEXT ORDER

[4. Discuss and take action regarding the proposed tree mitigation and replacement plan for Case 1824-Z/TCA Middle School Addition.]

[00:20:01]

AND SO NOW WE ARE LOOKING ONLY AT THE TRAIN MITIGATION AND REPLACEMENT.

SO IF WE CAN HAVE THE STAFF REPORT PLEASE, GOOD EVENING COMMISSIONERS.

MY NAME'S KEN SCHMIDT.

I'M THE DIRECTOR OF DEVELOPMENT SERVICES FOR THE TOWN OF ADDISON AT YOUR MARCH 16TH MEETING.

UM, THERE, THE TURNING CHRISTIAN ACADEMY PRESENTED, UH, DEVELOPMENT PLANS FOR THE FIRST PHASE OF THEIR, UM, MASTER CONCEPT PLAN.

UH, THAT PHASE WILL RESULT IN THE ADDITION OF A NEW MIDDLE SCHOOL BUILDING ON THE CAMPUS.

UH, DURING THAT DISCUSSION, THE COMMISSION, UH, COMMUNICATED CONCERNS REGARDING, UH, THE AMOUNT OF TREES THAT WERE REMOVED, UM, TO SUPPORT THIS, UH, PROPOSED MIDDLE SCHOOL BUILDING AND ALSO, UH, WITH REGARDS TO THEIR ABILITY TO REPLACE THOSE TREES ON SITE, UH, AS PART OF THIS PHASE, AND THEN, UH, THE FUTURE, UH, IMPLEMENTATION OF THE MASTER CONCEPT PLAN.

ADDITIONALLY, IN THAT DISCUSSION, UH, THERE WAS CONCERNS COMMUNICATED REGARDING, UH, THE PROPOSED CASH IN LIEU OF REPLANTING ONSITE PROPOSAL, UH, SPECIFICALLY, UH, THE MEANS BY WHICH IT WOULD BE ADMINISTERED THROUGH EITHER THE ADDISON ARBOR DAY FOUNDATION OR A TOWN OF MADISON PARKS AND RECREATION STAFF.

UH, SO FOLLOWING THAT MEETING, UH, WHICH THE COMMISSION TOOK ACTION TO, UH, APPROVE THE APPLICATION, UH, WITH THE CONDITION THAT THE TREE MITIGATION AND REPLACEMENT PLAN ULTIMATELY RETURNED TO THE COMMISSION FOR CONSIDERATION, UH, STAFF DID, UM, MEET, UH, WITH, UH, THE TRINITY CHRISTIAN ACADEMY STAFF, AS WELL AS THEIR CONSULTANT TEAM AND WORKED THROUGH A POTENTIAL, UM, APPROACH TO INCREASING THE AMOUNT OF REPLACEMENT TREES PLANTED ONSITE.

AND THEN ALSO CLARIFYING, UH, THE ADMINISTRATIVE MECHANISM BY WHICH, UH, ANY CASH, UH, IN LIEU OF PLANTING ONSITE, UH, TRANSACTION WERE TO OCCUR.

SO TO UPDATE YOU ON, UH, WHAT, UH, WAS WORKED THROUGH, AND THEN ALSO PRESENTED THE COUNCIL AND ULTIMATELY APPROVED BY COUNCIL, UH, THE TRINITY CHRISTIAN ACADEMY, UH, PRESENTED, UH, SEVEN ADDITIONAL EIGHT INCH CALIBER TREES TO BE ADDED, UH, IN THE IMMEDIATE VICINITY OF THE NEW MIDDLE SCHOOL BUILDING.

AND ALSO ON SOME, UH, PORTIONS OF THE CAMPUS, A LITTLE FURTHER TO THE NORTH ALSO, UH, TRINITY CHRISTIAN ACADEMY AND THE PARKS DEPARTMENT, UH, CONFIRMED THAT, UH, A PAYMENT OF $175 FOR CALIPER INCH, UH, WOULD, UH, COVER ALL COSTS ASSOCIATED WITH PLANTING A FOUR-INCH CALIPER REPLACEMENT TREES, OFFSITE.

UH, THE TOWN, UH, WILL TAKE ACTION TO ESTABLISH A TREE REPLACEMENT FUND IN WHICH THOSE FUNDS WOULD BE CONVEYED PRIOR TO CONSTRUCTION COMMENCING AT THE TRINITY CHRISTIAN ACADEMY CAMPUS.

OUR PARK STAFF, UH, HAS, UH, LOOKED FOR AND IDENTIFIED OPPORTUNITIES TO PLANT, UH, UH, THESE TREES OFFSITE, UH, IN TOTAL, THIS WOULD AMOUNT TO 60, UH, OR TREES 20 OF THOSE TREES WOULD BE PLANTED AT NORTH ADDISON PARK AND AT QUORUM PARK, AND THEN 34 ALONG KELLER SPRINGS PARKWAY, THE TOTAL CASH AND LIEU OF REPLANTING ONSITE AMOUNT WOULD AMOUNT TO JUST UNDER $45,000.

THANK YOU.

AND HERE YOU CAN SEE THE PROPOSED SEVEN REPLANTINGS ON SITE.

UH, STAFF DID LOOK FOR OTHER OPPORTUNITIES TO PLANT ONSITE, SPECIFICALLY THE ATHLETIC FIELD AREA TO THE WEST.

AND BASED ON THE ATHLETIC PROGRAMMING, UH, ADDITIONAL PLANTINGS WOULD BE A CHALLENGE.

UH, STAFF DOES RECOMMEND APPROVAL OF THIS REQUEST AS SUBMITTED.

ARE THERE ANY OTHER, UM, I THINK WE PROBABLY, IF THE APPLICANT HERE HAS QUESTIONS AND DON'T BELIEVE THE APPLICANT IS ON THE LINE.

YEAH, I DON'T THINK SO.

OKAY.

SO WE NEED A MOTION FOR APPROVAL.

[00:25:06]

LIKE MAKE A MOTION TO APPROVE.

THE PLAN IS SUBMITTED, UM, FOR CASE 1824 DAYS SEE TEXAS CHRISTIAN ACADEMY CLINICAL EDITION, AS FAR AS THE PROPOSED TREE MITIGATION REPLACEMENT.

IS THERE A SET? ALL RIGHT.

UM, FAVOR, ALL OPPOSED, SAME SIGN MOTION CARRIES UNANIMOUSLY.

OUR LAST ORDER

[5. Discuss whether the Planning and Zoning Commission prefers to continue holding meetings virtually or return to in person meetings.]

IN OUR WORK SESSION YESTERDAY, WE TALKED ABOUT HOW OUR PLANNING SEMI COMMISSION MEETINGS, OUR WORK SESSION VIRTUALLY, AND IN MAY GOING BACK TO HAVING OUR MEETINGS IN PERSON, WHEN WE HAVE THOSE MEETINGS IN PERSON, THEY WILL NEED TO BE BETTER AT THE TREE HOUSE, BOTH BECAUSE OF SOCIAL DISTANCE REQUIREMENTS AND TECHNOLOGY REQUIREMENTS.

SO THAT WILL BE OUR NEW LOCATION, UM, FOR THOSE MEETINGS.

IS THERE ANY FURTHER DISCUSSION REGARDING THAT? ALL RIGHT.

WELL, Y'ALL ARE VERY AGREEABLE TO SEE ME WITH THAT IN MIND.

UM, THERE IS NO FURTHER BUSINESS AND WE WILL CLOSE THE MEETING.

THANK YOU.

AND WE'LL SEE YOU ALL HAVE A GOOD DAY.

OKAY.