* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. ALL [00:00:01] RIGHT. WELL, IT LOOKS LIKE WE HAVE EVERYBODY, RIGHT? YES, MA'AM. HEY, GREAT. UM, [1. Call Meeting to Order] I GUESS STARTING OUT, LET'S SEE IF I FOLLOW YOUR AGENDA HERE. UM, SO SHALL WE START WITH THE CASES AND THEN GO TO THE, THE OTHER INFORMATION, IF YOU WANT TO JUST RUN THROUGH THE, THE AGENDAS AS IT'S ORDERED, OR IF YOU WISH TO, TO JUMP THROUGH THE CASES, WE CAN DO IT EITHER WAY. UH, WE'LL DEFER TO YOUR CHAIR. WELL, IT SAYS [1. Status update on recent Planning and Zoning Commission cases and planning policy items.] STATUS UPDATE ON RECENT P AND Z CASES AND FINDING POLICY ITEMS. SO I FIGURED WE'D START THERE. YEAH. PERFECT. YES, MA'AM UH, SO REALLY WHAT I WANT TO DO WITH FUTURE WORK SESSIONS. I KNOW SOME FOLKS WATCH THE COUNCIL MEETING, UH, OTHER OTHERS MAY NOT, BUT GIVE YOU ALL AN UPDATE ON CASES THAT, UH, WENT THROUGH, UH, THIS BODY AND ULTIMATELY THE CITY COUNCIL TO, UH, TO SEE HOW, UM, THE ACTION TURNED OUT ON THOSE CASES. SO FIRST, UH, THANK YOU, UH, MISS RESNICK FOR, UH, DOING A GREAT JOB ON THE P AND Z ANNUAL REPORT. UH, THE TWO ITEMS THAT YOU NOTED, UH, FOR A FUTURE CONSIDERATION OF THE, UH, PLANNING AND ZONING COMMISSION RULES AND OPERATING PROCEDURES. UH, YOU'LL SEE THAT, UH, FURTHER IN THE AGENDA, UM, FOR US TO START DISCUSSING A PROCESS FOR UPDATING THAT DOCUMENT. AND THEN ALSO, UH, THE DIALOGUE WITH REGARDS TO, UM, ALCOHOL RELATED CONTENT IN EXTERIOR SIGNS. SO THAT WAS, UH, A DISCUSSION THAT, UH, CERTAINLY COMES UP, UH, OFTEN, UH, IT DID COME UP IN SOME OF THE, UH, SUBSEQUENT ITEMS, UH, IN THAT CITY COUNCIL MEETING. SO, UH, DC GREAT OPPORTUNITY FOR US TO ADDRESS THAT FURTHER AS WE, UH, RESTART THE UNIFIED DEVELOPMENT CODE PROJECT. SO THERE WILL BE MORE TO FOLLOW ON THAT CONSIDERATION AS WELL. YES, MS. FENDLER. SO THIS IS A POLICY THAT YOU ALL HANDLE NOT US, CORRECT. WHEN YOU SAY POLICY, UH, IF YOU'RE GOING TO MAKE SOME KIND OF REQUIREMENT ABOUT SIGNAGE, LIQUOR, OR WHATEVER, THAT'S SOMETHING THE CITY'S GOING TO DO. WE JUST ADHERE TO IT WHEN WE PROVED P AND Z CASES. SO ULTIMATELY IF THERE'S ITEMS IN THE ZONING ORDINANCE AND REGULATIONS ON THE ZONING ORDINANCE, UM, IF THOSE WERE TO BE AMENDED, UH, THOSE WOULD COME THROUGH, UH, THE COMMISSION AND ULTIMATELY TO COUNCIL FOR REVIEW AND CONSIDERATION. OKAY. BUT IT'S SOMETHING THAT YOU'RE RUNNING AND HANDLING THROUGH YOUR OFFICE FOR RECOMMENDATIONS, EVERYTHING. OKAY. THANK YOU. ALONG THOSE SAME LINES. SO IF WE HAVE AN APPLICANT WHO PUSHES BACK AGAINST THE EXCEPTION, YOU KNOW, AS FAR AS LIQUOR IN THEIR, IN THEIR SIGNAGE, UM, UH, FROM WHAT I UNDERSTAND AND, AND IS THAT WE REALLY DISHONEST CAN SAY PRETTY MUCH ANYTHING THEY WANT, WE CAN'T ENFORCE THE, THE LIQUOR ASPECT OF THIS THING. IT'S KIND OF A VOLUNTARY THING, BUT SO WHAT ARE, HOW ARE WE TO RESPOND IF AN APPLICANT GOES WELL, I'M GOING TO PUT IT UP THERE ANYWAY, THE, THE CURRENT POLICY DIRECTION, UH, THAT, UH, UH, HAS BEEN APPLIED OVER TIME BY THIS BODY, AS WELL AS CITY COUNCIL HAS BEEN TO, TO APPLY THAT CONSIDERATION. UH, SOME OF THIS DISCUSSION, UH, I KNOW, UH, OCCURRED WHEN, UH, Y'ALL WERE GOING THROUGH THE INITIAL STAGES OF THE UNIFIED DEVELOPMENT CODE UPDATE, UH, JUST RECENTLY, UH, REVIEWED SOME OF THE JOINT PNZ AND CITY COUNCIL MEETINGS. AND I KNOW THAT CAME UP AS A TOPIC. I THINK SOME OF THAT, UH, WILL ULTIMATELY REQUIRE SOME, UH, ADDITIONAL DISCUSSION WITH, WITH LEGAL COUNSEL, BOTH WITH THIS BODY AND, AND CITY COUNCIL, BUT IT IS, UH, AN ISSUE I WOULD ANTICIPATE THAT WE NEED TO FURTHER ADDRESS, UH, WITH, UH, THE UNIFIED DEVELOPMENT CODE UPDATES, UH, WITH THAT BEING SAID, UM, IF YOU, OR TOWN STAFF OR THIS COMMISSION OR CITY COUNCIL, UM, DOES, UM, UM, UH, HAVE TO ADDRESS AN ISSUE, UM, RELATED TO, UH, ALCOHOL CONTENT AND SIGNAGE, UH, UH, STAFF, UH, IS STILL, UM, UH, ADHERING TO THE POLICIES AND PRACTICES THAT HAVE BEEN IN PLACE, UH, TRADITIONALLY IN ADDISON, THE REASON, THE REASON I'M BRINGING IT UP, BECAUSE LAST COUNCIL MEETING, WHERE THEY TALKED ABOUT THE BISCUIT BAR, UM, MARLIN, UH, LOWER SON KIND OF ALMOST IMPLIED THAT HE WASN'T WILLING TO VOTE TO APPROVE THAT BECAUSE OF THE WORD BAR. UM, [00:05:01] AND, AND I DON'T THINK HE GOT A CLEAR DEFINITION FROM, UH, FROM LEGAL THAT, YOU KNOW, IT DOESN'T MATTER KIND OF WHAT YOU THINK IF, IF WE REALLY CAN'T HAVE MUCH INFLUENCE EITHER US OR COUNCIL ON WHAT PEOPLE WANT ON THEIR SIGNS. I MEAN, MAYBE I'M WAY OFF LEFT FIELD AND TODD, YOU CAN WEIGH IN ON THIS THING, BUT IT'S MY UNDERSTANDING. THEY CAN KIND OF PUT UP WHATEVER THEY WANT ON SIGNAGE. THAT'S NOT THE WAY THAT I UNDERSTOOD IT. CAUSE WE HAD SEVERAL CONCEPTS COME IN, LIKE FOR EXAMPLE, THE LIKE PLUCKER'S WING BAR. AND I KNOW THERE WAS DISCUSSION ON WHETHER OR NOT WE WANTED TO ALLOW THE WORD BAR IN THAT SIGNAGE. AND I, I DO THINK IF, IF IT REALLY CAME TO IT, WE COULD, WE COULD STOP SOMEONE FROM USING THAT. THERE, THERE WAS ONE, UM, I CAN'T REMEMBER THE NAME OF THE MEXICAN RESTAURANT, BUT RIGHT THERE AT BELTLINE AND THE TOLL WAY, THE SOUTHWEST CORNER, THEY WANTED THE WORD, UH, I THINK CANTINA OR TEQUILA AND ROBERT ROBERT WAS TALKING ABOUT FROM A PRACTICAL PERSPECTIVE, WHY WOULD WE BE OPPOSED TO THAT? AND I DON'T WANT TO GET INTO A PHILOSOPHICAL DISCUSSION BECAUSE YOU GUYS KNOW WHERE I STAND ON THIS PIECE. I'M GOING TO TELL YOU TWO THINGS. AND I THINK I SAID THIS ONCE BEFORE I MOVED TO DALLAS IN 1977, 1978, AND IN 1980 OR THERE ABOUTS, UM, ADDISON WENT WET, WHICH MEANT THERE WERE GOING TO BE LIQUOR STORES AND LIQUOR BY THE DRINK WHERE YOU DIDN'T HAVE TO, TO GET A, UM, TO BUY A MEMBERSHIP. AND, UM, THERE WERE TWO THINGS THAT ADDISON WERE KNOWN FOR ADDISON, THE ADDISON AIRPORT, AND THE FACT THAT YOU COULD GO TO A LIQUOR STORE AND BUY LIQUOR, OR YOU DIDN'T HAVE TO BECOME A MEMBER WHEN YOU WENT INTO AN ON-PREMISE ESTABLISHMENT. AND WHY IS THAT SIGNIFICANT? BECAUSE ANYTHING NORTH OF DALLAS GREENVILLE AVENUE OR NORTHWEST HIGHWAY WITHOUT STOPPING AN ADDISON, YOU HAD TO GO ALMOST TO THE OKLAHOMA BORDER BEFORE YOU COULD GET A GO INTO A LIQUOR STORE. SO 40 PLUS YEARS LATER, THE WORLD HAS CHANGED SUPPLIERS, DISTRIBUTORS, RESTAURANT TOURS, UH, OWNERS, EVEN CONSUMERS ARE VERY THOUGHTFUL ABOUT WHAT THEY DO AND HOW THEY DO IT. AND THE IDEA THAT WE WOULD HAVE THAT WE WOULD IMPOSE OUR WILL, THAT BISCUIT BAR COULDN'T HAVE THEIR NAME OR CLA CLUCKERS BAR AND GRILL. I MEAN, IT'S THE MOST ABSURD THING I'VE EVER HEARD. AND SO I BROUGHT IT UP AGAIN THIS MORNING WITH KEN AND ALDEN. SO THEY'RE SICK OF HEARING ME TALK ABOUT THIS, BUT, BUT I'M NOT GOING TO BE SHY ABOUT IT. AND IF MARLIN OR ANYBODY ELSE HAS A, UH, A DIFFERENT POINT OF VIEW, I'LL BE HAPPY TO DEBATE IT WITH THEM. BUT I THINK IT'S TIME TO TAKE A, UH, A REALISTIC LOOK AT WORLD AND WHAT'S GOING ON AROUND US AND EITHER SAY, WE WANT TO JOIN, OR WE'LL SIT ON THE SIDELINE AND, UH, AND, AND NOT PARTICIPATE. WE REALLY APPRECIATE THE DIALOGUE ON THIS ISSUE. I ASSURE YOU, IT WILL, IT WILL COME BACK TO YOU AS PART OF THE UDC PROCESS OF THERE. THERE'LL BE MORE TO COME WHERE WE'RE, IT'S NOT A SPECIFIC ITEM ON THIS AGENDA. SO IF WE COULD SHIFT TO, UH, UH, UH, ONTO THE REMAINING ITEMS THAT WE HADN'T BEEN DISCUSSED, I THINK THAT, AND I THINK THE POINT IS, IS THAT WE ASKED COUNCIL FOR CLEAR DIRECTION AND CLEAR DIRECTION MAY IN FACT BE IT'S TIME TO CHANGE. AND WHEN THEY TELL US THAT, THEN THAT TAKES THAT OFF OUR PLATES AND MAKES THINGS THAT MUCH EASIER. SO, UM, BUT WHATEVER THEY TELL US IS WHAT WE HAVE TO WORK WITH. SO WE WILL, WE WILL DO THAT. CAN I, I GOT ONE MORE JUST COMMENT ON, ON THIS PROCESS. LIKE, CAN, HOW DO YOU ENVISION US MOVING FORWARD ON SOME OF THESE ISSUES? BECAUSE I THINK IF WE'RE GOING TO HAVE A BIGGER DISCUSSION ON WHETHER OR NOT WE ALLOW THE WORD BAR, UM, THERE, THERE ARE SEVERAL THINGS THAT I THINK, UM, CONTINUE TO COME UP AT LEAST FOR THIS GROUP. AND, UM, I MADE A QUICK LIST, LIKE PARKING CONNECTIVITY, TREE, MEDICAID MITIGATION, UM, AND A FEW OTHER THINGS. SO ARE YOU THINKING WE'LL PUT A LIST TOGETHER OF MAYBE THINGS THAT ALL OF US FEEL LIKE WE DISCUSS FURTHER AND POLICY MAYBE MAKE SOME POLICY CHANGES? SO ONE THING THAT, UH, UM, [00:10:01] I'M ABOUT TO GET TO, AND, AND YOU'LL SEE IT, UM, ON THE APRIL 27TH CITY COUNCIL MEETINGS. SO, UM, MANY OF Y'ALL WERE ON THE COMMISSION, UM, UM, BACK WHEN THE TOWN, UH, MOVE FORWARD IN, UM, MID 2018 WITH A PROJECT TO ADOPT A NEW UNIFIED DEVELOPMENT CODE. SO THAT PROJECT ESSENTIALLY IS TO UPDATE THE ZONING ORDINANCE, THE SUBDIVISION REGULATIONS AND ALL OF THE DEVELOPMENT STANDARDS THAT GUIDE AND SHAPE DEVELOPMENT AND ADDISON, UM, WITH THAT PROCESS BEFORE, UH, COVID, UH, THE COVID-19 PANDEMIC KIND OF, UH, DERAILED IT, UH, THE, UH, SPECIAL ADVISORY COMMITTEE APPOINTED, UH, TO, UH, GUIDE THAT PROCESS. AND THEN ALSO PLANNING AND ZONING COMMISSION AND CITY COUNCIL, UM, UH, WORKED WITH THE CONSULTANT TEAM AND STAFF TO EVALUATE, UH, OUR CURRENT CODES TO IDENTIFY, UH, POTENTIAL ISSUES THAT NEEDED TO BE ADDRESSED AND REFINE. BUT THEN ALSO, UH, STARTED THE DRAFTING PROCESS FOR THE NEW UDC. UH, WE ONLY GOT THROUGH THE FIRST PART, WHICH WAS THE ZONING DISTRICTS AND, UH, UH, USE, UH, TABLES, UH, BUT THE NEXT PART THAT WE WILL BE KICKING OFF WHEN THAT PROJECT, UH, RESTARTS IS THE DEVELOPMENT STANDARDS. SO ALL THOSE THINGS THAT YOU MENTIONED, CHRIS, UH, WE'RE REALLY GONNA TAKE A DEEP DIVE ON THOSE ISSUES. AND THE COMMISSION WILL BE ENGAGED IN THAT AS WELL THROUGH REVIEWING THE WORK OF STAFF, THE CONSULTANT TEAM AND THE, AND THE UDC ADVISORY COMMITTEE. SO, UM, PRESENTING A PROJECT PLAN FOR COMPLETION TO CITY COUNCIL ON APRIL 27TH. AND THAT WILL, UH, IF APPROVED, RESOLVED IN, IN THAT PROJECT, KICKING OFF AGAIN, UH, IMMEDIATELY WITH WORK ON THE DEVELOPMENT STANDARDS TO KICK OFF IN MAY. THAT'S GREAT. THANK YOU. YES, SIR. ALL RIGHT. SO, UH, BEYOND THE P AND Z ANNUAL REPORT, WE DID HAVE FIVE ITEMS THAT WENT FORWARD TO CITY COUNCIL, UH, ADDISON GROVE BLOCK, A A WAS APPROVED. UH, THERE WAS SEVERAL ITEMS THAT CAME UP IN DISCUSSION. UH, ONE OF WHICH, UH, STARTED WITH THE COMMISSION, UH, THE, UH, PARKING CHALLENGES WITHIN ADDISON GROVE, UH, JUST TO GIVE YOU ALL AN UPDATE, UH, ON THAT I DID, UH, FOLLOWING THE PLANS ON A COMMISSION MEETING. UH, I DID, UH, TAKE SEVERAL SITE VISITS TO ADDISON GROVE AND OBSERVED SOME OF THOSE SAME CONDITIONS THAT WERE POINTED OUT BY THAT RESIDENT, AS WELL AS THE COMMISSION. AND I THEN MET, UH, WITH GREYSTAR, THE MULTIFAMILY DEVELOPER AND IN TOWN HOMES, THE TOWNHOME DEVELOPER TO DISCUSS, UH, PARKING ISSUES, UH, WITHIN THAT DEVELOPMENT AND A PATH FORWARD FOR ADDRESSING THOSE PARKING CHALLENGES. UH, BOTH PARTIES ACKNOWLEDGE THAT THERE ARE ISSUES THAT NEED TO BE ADDRESSED, AND THEY'RE GOING TO BEGIN, UH, ADDRESSING THOSE ISSUES, UH, PARTICULARLY, UH, THE MULTIFAMILY DEVELOPER, UH, FOCUSING MORE ON, UH, THE OPERATIONAL ASPECT OF, OF MANAGING THAT COMPLEX VERSUS, UH, THE LEASE UP BASE THAT THEY WERE IN. UM, BUT ALSO THE MESSAGE THAT I SHARED WITH BOTH GROUPS, IF THEY DON'T BEGIN TO PROACTIVELY ADDRESS THAT SITUATION, UH, AND SEE IMPROVEMENTS PARTICULARLY AS THE SINGLE FAMILY BUILDS OUT, UH, THE CITY COULD AND WOULD BE MORE PROACTIVE AND ADDRESSING THOSE, THOSE CHALLENGES WITHIN THAT SITE. HEY, KEVIN, JUST TO GO AHEAD, EILEEN, WHOEVER THAT WAS THAT'S MEALS TALKING, KEN, JUST TO MAKE A MENTAL NOTE, THAT DEAL HAS BEEN ON THE MARKET TO SALE TO SELL. SO IF I HEAR THAT IT DOES SELL AND GREYSTAR, I MEAN, GREYSTAR IS THE OWNER AND DEVELOPER, WHICH MEANS THEY MANAGE IT. NOW THEY COULD STAY IN MANAGEMENT OF IT, BUT YOU MIGHT BE DEALING WITH A WHOLE DIFFERENT GROUP WITHIN 30 TO 60 DAYS. SO IF IT TRANSACTION DOES ACTUALLY HELP, I'LL DROP YOU A NOTE. I UNDERSTAND THE OTHER THING THAT CAME UP, UH, AT THE COUNCIL MEETING, AND IT'S SOMETHING THAT OCCURRED FOLLOWING THE P AND Z MEETING IS, UH, THE, UM, UH, SINGLE FAMILY DEVELOPER IN TOWN HOMES. UM, THEY RAN INTO SOME ISSUES WITH REGARDS TO LIVE WORK UNITS. UM, THEY IDENTIFIED A NEED TO RELOCATE, UH, SOME LIVE WORK UNITS THAT WERE WITHIN BLOCK A FOUR UNITS SPECIFICALLY, UH, DUE TO SOME GREAT ISSUES THAT THEY IDENTIFIED IN THE SITES. UM, WE WANTED GET OUT AHEAD OF THAT, LET THE COMMISSION NOW, AND ALSO LET THE COUNCIL, NOW THAT WASN'T ON THE AGENDA FOR CONSIDERATION, THE PLAN THAT YOU ALL APPROVED WAS WHAT ULTIMATELY [00:15:01] COUNCIL APPROVED, BUT IN THE FUTURE, THEY WILL PROCESS, UH, AN ADMINISTRATIVE, UH, ZONING AMENDMENT, UH, TO REFLECT THE RELOCATION OF, FOR THOSE LIVE WORK UNITS FROM BLOCKADE TO ANOTHER LOCATION ON THE SITE, UH, COUNSEL DID REQUEST THAT THOSE FOUR LIVE WORK UNITS DO NOT GET RELOCATED ADJACENT TO BELTWAY. SO THOSE WOULD BE, UH, RELOCATED ELSEWHERE IN THE PROJECTS WHEN THOSE DEVELOPMENT PLANS DO COME FORWARD, YOU WILL SEE THOSE LOCATIONS AT THAT TIME. THE NEXT ITEM THAT, UH, COUNCIL APPROVED WAS THE OAK BARBECUE, A SEP AND PD AMENDMENT. THEY APPROVED THAT, UH, AS SUBMITTED AND AS ACTED ON BY THE COMMISSION. UH, THE THIRD ITEM WAS THE TRINITY CHRISTIAN ACADEMY, UM, UH, DEVELOPMENT PLAN, UH, FOR THE FIRST PHASE, THE REAL SCHOOL EDITION COUNCIL, UM, UH, APPROVED THAT, UH, WITH THE UPDATED TREE PRESERVATION AND REPLACEMENT PLAN. HOWEVER, WE DID ASK COUNSEL CONSISTENT WITH YOUR DIRECTION, UH, THAT YOU PROVIDED ON THE 16TH, THE HAVE THE TREE PRESERVATION AND REPLACEMENT PLAN, UH, REVIEWED BY P AND Z AGAIN. SO THAT'S WHY YOU SEE THAT ON THIS AGENDA, AS WELL AS TOMORROW'S AGENDA. UH, THE FOURTH ITEM WAS BISCUIT BAR. WE GOT A LITTLE, YES, SIR. UH, I JUST TO SAY SOMETHING ABOUT THE, UH, UH, TCA, UH, I DON'T KNOW IF YOU ALL KNEW ABOUT THE THING THAT'S GOING ON WITH THE PARKS, FROM THE STANDPOINT THAT THE PARKS NORTH, WHERE I LIVE, THEY WERE, UH, SUGGESTING THEY WERE GET, TAKE AWAY SOME OF THE PARK AND DO PARKING. AND OF COURSE THE PEOPLE AROUND HERE WERE ALL UP IN ARMS. AND I MEAN, REALLY UP IN ARMS, WE HAD A, A LARGE GATHERING BECAUSE THEY HAD A MEETING OUT IN THE PARK, ALSO FOUND OUT THAT TCA ACTUALLY TOOK AWAY SOME OF THE PARKING THAT THEY ALLOWED PEOPLE TO PARK AT THE OTHER END OF THE PARK FROM THAT STANDPOINT. AND BASICALLY THAT'S KIND OF HOW THIS WHOLE THING CAME ABOUT IT. TC IS NOT PLANNING ON LETTING PEOPLE USE THAT PARKING AT ALL FROM MY UNDERSTANDING. AND THAT'S WHEN I MADE THE SUGGESTION, WHY DON'T WE RESTRIPE SOJOURN SO THAT THERE'LL BE PARKING OUT IN FRONT FROM THAT STANDPOINT. SO HERE'S ANOTHER THING ABOUT TRAFFIC PROBLEMS THAT WE'RE GOING TO HAVE ON SOLDIER. SO I'M REAL, UH, REAL WORRIED ON THIS NEW, NEW BUILDING THAT THEY'RE DOING. THAT WE'RE S WE'RE STILL NOT GOING TO HAVE THIS ISSUE OF TRAFFIC BECAUSE IT'S GETTING WORSE BY THE DAY, UNDERSTAND, UH, AND THEY DID, UM, ADDRESS THAT ISSUE. UM, FOLLOWING THE P AND Z MEETING, WE, WE HAD SOME ADDITIONAL DIALOGUE. UH, THEY DO NOT INTEND TO HAVE PARKING ON STREETS, UH, FOR DAILY OPERATIONS. THEY DO HAVE PARKING ON STREET, UH, OCCASIONALLY, AND THEY ACKNOWLEDGE THAT, UH, FOR SPECIAL EVENTS, THEY DO BELIEVE WHEN THEY DO CONSTRUCT THE PARKING STRUCTURE THAT IS IN THE MASTER PLAN, THAT THAT ARGUING ON STREET FOR SPECIAL EVENTS WILL NOT BE NEEDED FOLLOWING THAT CONSTRUCTION. BUT ONCE AGAIN, THAT IS, COULD BE YEARS DOWN THE LINE FOR THAT TO OCCUR. SO IT IT'S A CONDITION THAT WE WILL NEED TO MONITOR AS STAFF AND, AND THE ISSUES ASSOCIATED WITH THE MASTER TRAIL PLAN AS WELL, OR WE'RE TRYING TO WORK THROUGH THOSE, UH, AS PART OF THAT PROCESS AND YOU'RE MUTED. JOHN, I JUST WANTED TO OTHER COMMISSIONERS TO UNDERSTAND THAT THERE IS SOME ISSUE UP ON THIS SIDE IN CONCERN FROM PEOPLE FROM THAT STANDPOINT. THANK YOU, SIR. AND THEN THE FOURTH ITEM, UH, WAS BISCUIT BAR, UH, THE SEP, UH, THAT WAS, UH, APPROVED AS SUBMITTED AND AS RECOMMENDED BY P AND Z AS WAS NOTED EARLIER, THERE WAS, UH, A GOOD DEAL OF DIALOGUE AS IT RELATES TO, UH, THE USE OF BAR AND, AND, AND THE EXTERIOR SIGNAGE THAT ULTIMATELY WAS APPROVED BY COUNCIL. AND THEN THE LAST ITEM WAS DUTCH BROS, UH, COFFEE, UH, THAT, UH, WAS ULTIMATELY APPROVED BY CITY COUNCIL. THERE WAS SIGNIFICANT DIALOGUE, UH, BETWEEN COUNCIL, UH, AS WELL AS THE, UH, APPLICANT, AS IT RELATES TO THEIR, UH, TRAFFIC MITIGATION PLAN. UM, THEY DID COMMIT ULTIMATELY TO HAVING A THIRD PARTY, UH, VENDOR IN THE FORM OF OFF-DUTY POLICE OFFICERS SUPPORTING THE GRAND OPENING EVENTS AND THE EVENT THAT THERE ARE ANY TRAFFIC, UH, AND, AND, UH, DRIVE THROUGH QUEUING ISSUES TO PREVENT ANY IMPACTS ON EITHER MARCH OR SPRING BALLET. UM, THEY WILL HAVE A LOCATION AND OPEN IT UP IN MCKINNEY HERE IN THE COMING MONTHS. SO STAFF WILL OBSERVE THAT AS WELL AND SEE [00:20:01] IF THERE'S ANY LESSONS LEARNED FOR, UH, WHEN THAT DOES MOVE FORWARD. AND ADDISON. UM, AS I NOTED EARLIER AT THE APRIL 27TH COUNCIL MEETING, WE'LL BE PRESENTING A COMPLETION PLAN FOR THE UNIFIED DEVELOPMENT CODE PROJECT. AND THEN WE'LL ALSO BE PRESENTING A PROFESSIONAL SERVICE AGREEMENT AND REQUESTING CITY COUNCIL TO APPOINT A STAKEHOLDER ADVISORY COMMITTEE FOR THE COMPLETION OF THE SAM'S CLUBS, SPECIAL AREAS STUDY, WHICH WAS RECENTLY ADDRESSED. AND I MARCH, UH, CITY COUNCIL MEETINGS. SO I KNOW SOME OF YOU MAY HAVE VOLUNTEERED, OR SOME OF YOUR NEIGHBORS MAY HAVE VOLUNTEERED. UH, THAT ACTION WILL BE, UH, ADDRESSED, UH, COMING UP AT THE APRIL 27TH. ANYONE HAVE ANY QUESTIONS OR COMMENTS ON ANY OF THOSE ITEMS? AND IT IS APPROPRIATE FOR US TO VOLUNTEER, TO BE ON THAT ADVISORY COMMITTEE, BEING THAT THE ACTIONS ARE GONNA COME BEFORE US. IT, IT IT'S ULTIMATELY CITY COUNCIL'S DISCRETION TO DO A POINT, UH, MEMBERS OF THE COMMITTEE. SO I I'LL DEFER TO THEIR JUDGMENT ON THAT ISSUE. OKAY. NO OTHER QUESTIONS THEN, UM, ARE THERE [2. Discussion regarding items on the agenda for the April 20, 2021 Planning and Zoning Commission meeting, including: March 16, 2021 Planning and Zoning Commission meeting minutes Special Use Permit request at 5290 Belt Line Road, Suite 112B (Jeni's Splendid Ice Creams) Special Use Permit request at 4141 Spring Valley Road and 14101 Midway Road (Greenhill School Temporary Classrooms) Tree Mitigation and Replacement Plan for Case 1824-Z/TCA Middle School Addition Discuss future Planning and Zoning Commission meeting format] ANY ADDITIONS OR CORRECTIONS THAT NEED TO BE MADE TO THE MINUTES FOR THE MARCH 16TH MOVIE? YES. JUST ONE. AM I ON MUTE? I DID NOT VOTE FOR, UM, THE INITIATIVE. ARE YOU GOOD AT WHAT YOU CAUGHT ON THE SCREEN, BUT OKAY. ALL GOOD. ARE YOU TAKING CARE OF THAT CHANGE? YES, I AM. SORRY. THERE'S, THEY'RE MOWING THE LAWN RIGHT OUTSIDE. IT'S REALLY LOUD. ARE THERE ANY OTHER CHANGES THAT NEED TO BE MADE? GREAT. THANK YOU. SO THEN OUR NEXT THING TO LOOK AT ARE OUR CASES. AND THE FIRST ONE HERE IS THE, UM, UM, JENI'S SPLENDID ICE CREAMS, ANYTHING WITH ICE CREAM ON FOR, BUT YOU HAVE MY VOTE TOO. JUST WANT TO CONFIRM THEY'RE NOT GOING TO SELL ALCOHOL. IS THAT RIGHT? CORRECT. NO ALCOHOL. YEAH. THEY'RE NOT THE DEVILS, SO WE'RE NOT GOING TO SOLVE HER ALCOHOL. OH, I DON'T KNOW. A 20,000 CALORIE ICE CREAM CONES. WE JUST BE ALSO ASCERTAINED AS BEING THE DEVIL. ARE THERE ANY QUESTIONS FOR KEN ABOUT THAT? THIS ONE APPEARS PRETTY STRAIGHTFORWARD QUESTIONS, NOTHING FOR DISCUSSION ON THAT. ALL RIGHT, THEN, UH, LET'S JUMP TO GREEN HILL AND THERE ARE TEMPORARY CLASSROOMS. I HAVE A QUESTION ON THAT, UH, IN THE SECOND PAGE ON TALKING ABOUT THE EXTERIOR FACADES BASIS, AS GIVEN THAT THE PROPOSAL WAS FOR TEMPORARY STRUCTURES, MASONARY FACADES ARE NOT PRACTICAL. ADDITIONALLY, DUE TO THE RECENT STATE LEGISLATION, THE TOWN IS PREEMPTED FROM ENFORCING EXTREME MATERIALS REQUIREMENTS THAT EXCEED THE MINIMUM REQUIREMENTS OF THE BUILDING CODE. COULD YOU EXPLAIN THAT TO ME? BECAUSE IT KIND OF TELLS ME THAT WE CAN NO LONGER SAY WHAT'S SUPPOSED TO BE ON THE FACADES OF THESE BUILDINGS. AM I CORRECT OR WRONG ON THAT? SO DURING THE LAST LEGISLATIVE SESSION, UH, THERE WAS IN FACT, A BILL THAT WAS ADOPTED THAT DID, UH, DO EXACTLY THAT, UH, PREEMPTING CITIES ABILITIES TO, UH, REGULATE MATERIALS ABOVE AND BEYOND THE MINIMUM STANDARDS OF THE BUILDING CODE. SO THAT IS INDEED CORRECT HOW MOST CITIES HAVE ADDRESSED THAT IS THEY HAVE NOT MODIFIED THEIR ORDINANCES. AND BY REMOVING THOSE, UH, MINIMUM STANDARDS THAT WERE PREVIOUSLY APPLICABLE FROM THE ORDINANCES, UH, REALLY THE, THE MAIN ISSUE IS WE JUST CAN'T ENFORCE THOSE. SO LEAVING THEM IN THE ORDINANCES, UH, LEAVES THEM THERE. AND THE EVENT THAT, THAT IF A BILL WAS FILED, [00:25:01] THAT, UH, ELIMINATED THAT STATE PREEMPTION, WE WOULD HAVE REGULATIONS IN PLACE. AGAIN, THAT MEANS THAT IF SOMEBODY COMES IN AND JUST WANTS TO DO JUST WOOD SIDING, THEY COULD DO WOOD SIDING IF THEY WANTED TO, IF IT MEETS THE MINIMUM REQUIREMENTS OF THE BUILDING CODE. YES. OKAY. SO I THINK KEN, MY QUESTION IS, DO THEY HAVE A PLAN FOR A NEW BUILDING OR ARE THEY JUST WANTING TO ADD THESE TEMPORARIES? AND ACCORDING TO THIS, IT LOOKS LIKE THE TEMPORARIES WOULD BE GONE BY JANUARY ONE, 2024. SO I'M ASSUMING THAT THEY HAVE SOMETHING ELSE THAT THEY'RE BRINGING TO THE PARTY. IS THAT TRUE? OLGA, WOULD YOU LIKE TO ADDRESS THAT? SURE. SO THEY ARE PROPOSING TO DEMOLISH THE EXISTING SCIENCE BUILDING AND RECONSTRUCT IT, UM, BASICALLY IN THE SAME FOOTPRINT. UH, SO BECAUSE THEY'RE DOING THAT, THEY'RE NOT ADDING SQUARE FOOTAGE, THEY'RE NOT CHANGING WHAT'S ONSITE AS THEY'RE ATTENDING THE SITE PLAN. UM, THEY HAVE TO COME FORWARD FOR, UH, APPROVAL THROUGH THE PD, BUT THEY DO HAVE TO COME FORWARD FOR AN ADMINISTRATIVE ZONING REVIEW, WHICH WILL BE REVIEWED BY STAFF FOR, UM, COMPLIANCE WITH THE ZONING CODE OR WITH, WITH THE PD. YEAH. OKAY. AND THEN I HAVE A QUESTION THAT IN YOUR PROPOSED PLAN, PARAGRAPH, YOU SAY THAT THE BUILDING IS THAT THEY'RE ANTICIPATED TO GET TO BE REMOVED BY JUNE OF 2023, WHICH LOGICALLY IS SUMMERTIME. OKAY. BUT THEN DOWN INTO YOUR STAFF RECOMMENDATIONS MAY HAVE IT TO LIKE THE MIDDLE OF THE SCHOOL YEAR OF JANUARY ONE, 2024. ONE IS OUR REASON FOR THAT. AND TWO, I DON'T KNOW WHY YOU WOULDN'T TIE IT TO THE JUNE DATE AND MAKE THEM COME BACK IF THEY NEED AN EXTENSION. OKAY. SO I ACTUALLY ADDRESS THAT CONDITION. UM, AS YOU KNOW, SOMETIMES THERE ARE DELAYS IN CONSTRUCTION, UM, IF IT IS A, UH, LIMITED DELAY. SO IN THIS CASE, THERE'S A SIX MONTH, UM, UM, ADDITION, UH, BUFFER, IF YOU WILL, UH, TO WHEN THEY FEEL THAT THE PROJECT WILL BE DONE, UM, THAT IS TO ACCOMMODATE ANY POTENTIAL DELAYS. HOWEVER, IF THEY DO FINISH EARLY AND HAVE, UH, ARE ABLE TO OBTAIN A CERTIFICATE OF OCCUPANCY FOR THAT BUILDING, THEN THAT WOULD TRIGGER THEIR REMOVAL TIMEFRAME, WHICH WOULD THEN BE 30 DAYS, UM, WITHIN 30 DAYS OF OBTAINING THAT CEO. OKAY. THANK YOU. YES. MA'AM I JUST HAD ONE QUESTION BEING THAT THESE ARE TEMPORARY NATURE, BUT IS THE TEMPORARY RESTROOMS GOING TO BE ACTUALLY TIED INTO EXISTING SEWER OR IS IT GOING TO BE TRULY A TEMPORARY RESTAURANT? I BELIEVE SO. I'M NOT EXACTLY SURE THE ANSWER TO THAT, BUT I WILL TELL YOU THAT THIS IS THE EXACT LOCATION THEY USE FOR THE TEMPORARY FROZEN BATHROOMS. AND SO WHAT WE'VE BEEN TOLD IS THAT THEY'RE GOING TO BE USING EXISTING CONNECTIONS. I'LL HAVE TO LOOK INTO WHETHER THOSE BATHROOMS ARE CONNECTED CONNECT. YEAH. IF YOU COULD CONFIRM THAT FOR TOMORROW NIGHT, CAUSE TOMATO BE A PRETTY IMPORTANT DELINEATION. SO I WOULD JUST AN OBSERVATION. AND THOSE OF YOU WHO WHO'VE ON, BEEN ON THE COMMISSION SINCE I'VE BEEN ON WE'LL REMEMBER THIS, WE HAD A PRETTY STRAIGHTFORWARD PRESENTATION FROM GREENVILLE A YEAR OR SO AGO ABOUT WANTING TO DO PRAIRIE BATTING CAGES AND WANTED TO, UH, CONSTRUCT PERMANENT. AND IT SEEMED LIKE IT WAS VERY STRAIGHTFORWARD, MUCH LIKE THIS IS ONLY TO THEN FIND OUT THAT THREE OR FOUR OR MORE, WHATEVER THE NUMBER WAS, HOMEOWNERS WERE VERY UPSET AND THEY CAME TO THE COUCH THAT MEETING THAT NIGHT TO EXPRESS THEIR DISPLEASURE ABOUT ALL OF THE STUFF THAT WAS GOING ON. AND, UM, I DON'T KNOW THIS IS GOING TO BE ANOTHER ONE OF THOSE SITUATIONS BECAUSE TEMPORARY IN NATURE IS ONE THING WHAT THEY'RE GOING TO LOOK LIKE IS SOMETHING ELSE WHERE THEY'RE GOING TO BE IS ANOTHER ISSUE TRAFFIC ON MIDWAY RIGHT IN THAT AREA NOW IS AN ABSOLUTE NIGHTMARE GETTING OUT ON, GETTING IN OR OUT IN GREENHILL ON MIDWAY. SO WHAT IS THAT GOING TO DO TO GO TO SPRING VALLEY? SO WHAT ARE THE UNINTENDED CONSEQUENCES OF WHAT SEEMS TO BE A VERY STRAIGHTFORWARD [00:30:01] SITUATION? IS THERE SOME PITFALLS? SO JUST TO THE, UH, TO GO BACK ABOUT THE PREVIOUS CASE, UM, THERE WERE A LIST OF CONCERNS THE NEIGHBORHOOD HAD FOR GREEN HILL. AND, UH, DURING THAT HEARING, UM, THE, THE, THE NEIGHBOR FLOYD AND GREEN HILL HAD GOTTEN TOGETHER TO, TO ENSURE THAT THEY GET RESOLVED. AND SO WHEN THIS CASE WAS SUBMITTED WITH SPOKEN WITH MIKE WALLACE, WHO WAS THE APPLICANT, WHO IS THE APPLICANT LAST TIME, WHO'S THEIR MAINTENANCE MANAGER. AND HE HAS ASSERTED THAT, UM, ISSUES HAVE BEEN RESOLVED AND THAT THEY HAVE BEEN IN CONTACT WITH THE NEIGHBORHOOD ON AN ONGOING BASIS TO MAKE SURE THAT, UM, THERE, THERE AREN'T ANY ISSUES AT THE MOMENT, UH, WITH REGARD TO TRAFFIC, UM, THE TRAILERS ARE GOING TO BE ACCESSED THROUGH THE SPRING VALLEY ENTRANCE. AND TO OUR KNOWLEDGE, THE SCHOOL HAS A PRETTY GOOD CIRCULATION SYSTEM FOR PARENT PICKUP. AND DROP-OFF, UM, AT THE ENTRANCE AT SPRING VALLEY, AS WELL AS OFF OF MIDWAY. AND I BELIEVE THEY'LL THE WAY THEY'RE SPLIT UP WITH THE GRADE. THEY'RE SPLIT UP WITH PICKUPS. UM, THE, THERE SHOULDN'T BE TRAFFIC, UM, ON MIDWAY FOR, FROM THESE DRIVERS. ALL THE PUBLIC WILL BE OFF OF SPRING VALLEY. THE MAP IDENTIFYING WHERE THE SCIENCE BUILDING IS, THAT'S GOING TO BE TORN DOWN AND REBUILT A NOW, OKAY. SOMETHING PRINTED ON HERE. BUT EVEN WITH MY GLASSES, I CAN'T READ THEM. IT'S VERY SMALL. UM, I'M NOT A HUNDRED PERCENT SURE WHICH ONE OF THESE IS THE SCIENCE BUILDING, BUT I CAN GET THAT FOR YOU. YEAH. THE ONLY REASON THAT I'M ASKING IS THAT YOU'RE ALSO GOING TO HAVE ALL OF THE TRAFFIC THAT'LL BE COMING IN FOR CONSTRUCTION PURPOSES AND THAT MAY CREATE SOME ISSUES. SO JUST KIND OF WANTING TO KNOW WHERE THAT IS AND HOW THEY'RE GOING TO DEAL WITH THOSE TRAFFIC ISSUES. IT MAY BE BY PUTTING THE PORTABLES WHERE THEY ARE, THAT I'M GOING IN OFF SPRING VALLEY COMING BACK OFF SPRING VALLEY. AND IT MAY NOT BE AN ISSUE AT ALL. I JUST SAID THE, THE ISSUE WITH PORTABLE BUILDINGS IS PROBABLY GOING TO BE LESS, UH, INTRUSIVE. SO IN THE CONSTRUCTION WILL BE WHENEVER THAT GETS STARTED. YEAH. THAT'S WHAT I'M THINKING, BUT, AND IT CREATES REAL ISSUES. I JUST GOOGLED THEIR MAP REAL QUICK. AND IT IS ACCORDING TO ONLINE, IT'S THIS BUILDING RIGHT HERE CALLED THE AGNES AGN. I C H SCIENCE BUILDING, WHICH IS RIGHT THERE AFTER THAT PARKING LOT. YEP. THANK YOU. YOU'RE WELCOME. I SHOULD HAVE DONE THAT. I DIDN'T THINK ABOUT IT. YOU'RE WELCOME. I HAVE A QUESTION THERE'S A THERE'S REFERENCE IN HERE THAT THEY HAD TEMPORARY BUILDINGS, AFFORDABLE BUILDINGS BEFORE. WHEN WAS THAT? AND WERE THERE ANY ISSUES, ANY PROBLEMS THAT WERE EXPERIENCED DURING THAT TIME? THAT WAS A LITTLE BEFORE MY TIME. SO I'M NOT EXACTLY SURE WHAT THAT TIMEFRAME WAS. UM, BUT I, I CAN, I CAN LOOK INTO THAT FOR YOU AND WHETHER OR NOT THERE WAS LIKE NEW CONSTRUCTION, YOU KNOW, THAT TOOK PLACE AT THE SAME TIME OR THE REASONING BEHIND THOSE PORTABLES. STAN, I KNOW THAT THE MOST RECENT CONSTRUCTION ASIDE FROM THE BATTING CAGES, WHICH WAS VERY MINOR, UM, WAS THAT ART CENTER WAS, UM, THE NEW BUILDING THAT'S CLOSEST TO THE TOWER ON MIDWAY OR NO, IT MAKES SENSE THAT WHAT WAS THE MOST RECENT NEW CONSTRUCTION, BUT I DON'T BELIEVE THAT THERE WAS ANYTHING THERE THAT WAS A OPEN SPACE BEFORE, BUT I'LL, I'LL HAVE TO CHECK IN ON THAT AND LET YOU KNOW, START DATE OF THIS. I'M SORRY, ONCE OUR START DATE OF THIS. OKAY. TO START CONSTRUCTION THERE AS SOON AS POSSIBLE. AND WHEN'S MIDWAY THIS SECTION OF MIDWAY GOING TO BE DONE. UH, KEN, DO YOU HAVE THAT? IT'S GOING TO BE A WHILE. YEAH. I MEAN, I DON'T KNOW THAT THERE'S A LOT WE CAN DO, BUT IT COULD BE PRETTY NASTY BACK THROUGH THERE BECAUSE TO ME, BASED ON WHERE THAT SCIENCE BUILDING IS, THEY'RE GOING TO BE USING THOSE LIGHTS ON MIDWAY WITH CONSTRUCTION CREWS THROUGH THERE, THROUGH SPRING VALLEY, UNLESS YOU CAN FORCE THEM TO DO IT THROUGH THE SPRING VALLEY ENTRANCES. AND I DON'T KNOW IF THAT'S [00:35:01] DOABLE, THEY'LL MAKE SPRING, BUT IT'S GOOD TO HAVE MULTIPLE OPTIONS. AND THE CANVAS MIDWAY IS A THREE YEAR PROJECT. I CAN, I CAN GET DETAIL ON THIS PARTICULAR SEGMENT AND MIDWAY, AND WE CAN PROVIDE THAT TO YOU ALL PRIOR TO FOR THE MEETING TOMORROW. SO JUST CURIOUS, HOW BIG IS IT STORIES? UM, I'M NOT SURE. AND, AND, AND I GUESS, AND YOU PROBABLY, YOU MAY NOT KNOW THE ANSWER TO THIS, TO ALL GO. SO THEY WANT TO, THEY'RE GOING TO TEAR DOWN THE EXISTING BUILDING AND REBUILD IT IN THE SAME. ARE THEY GOING TO REBUILD IT IN THE SAME SPOT WITH THE SAME NUMBER OF FLOORS OR MORE FLOORS OR THE FOOTPRINT IS THE FOOTPRINT? SO THEY PROBABLY HAVE GO UP AS OPPOSED TO GOING OUT TO MY KNOWLEDGE, THEY'RE NOT INCREASING SQUARE FOOTAGE. IF THEY WERE TO INCREASE SQUARE FOOTAGE, THEY WOULD HAVE TO COME BACK IN FRONT OF THE PLANNING AND ZONING COMMISSION. IF THAT'S SOMETHING THAT HAS BEEN MISCOMMUNICATED OR MISUNDERSTOOD, THEN THAT'LL COME BACK TO YOU TO YOUR ONE OLD SCIENCE BUILDING. OKAY. ANY OTHER QUESTIONS ON THAT? AND THE LAST IS THE TCA MIDDLE SCHOOL TREE MITIGATION AND PLACEMENT, AND I KNOW COUNCIL APPROVED. SO I THINK THIS IS PROBABLY MORE INFORMATIONAL. IS THAT TRUE? IT IS. BUT IF YOU ALL HAVE FEEDBACK, UH, UH, PLEASE DO NOT HESITATE TO SHARE IT, BUT, UH, SO REALLY WE WORKED WITH TCA TO ACHIEVE TWO THINGS THAT THE COMMISSION DIRECTED, UM, UH, DURING THE MARCH MEETING. AND ONE IS TO LOOK FOR MORE OPPORTUNITIES TO, UM, PROVIDE FOR REPLACEMENT TREES ONSITE. UM, THEY DID THAT. THEY ADDED A SEVEN, EIGHT INCH CALIBER, UH, REPLACEMENT TREES, UM, AROUND THE NEW MIDDLE SCHOOL BUILDING AND THEN TO THE NORTH, UH, EAST AND NORTHWEST OF THE MIDDLE SCHOOL BUILDING. AND THEN THE SECOND PIECE OF THAT WAS TO REFINE THE PROCESS BY WHICH THEY WERE TO, UH, PROVIDE A, UH, CASH AND LIEU OF ONSITE REPLACEMENT, UH, TO EITHER THE TOWN OR THE ADDISON ARBOR DAY FOUNDATION. UH, THE DIRECTION WE WENT WITH THAT WAS FOR THE, UH, PARKS AND RECREATION DEPARTMENT TO ESTABLISH A TREE REPLACEMENT FUND, UH, AND FUNDS ASSOCIATED WITH THIS ITEM, UH, WOULD BE, UH, CONVEYED TO THE TOWN, UH, PRIOR TO, UH, CONSTRUCTION COMMENCING IN THIS SITE, UH, CENTRAL PARK STAFF, UH, ALSO IDENTIFIED AREAS, UM, IN THE VICINITY OF, UH, TCA THAT NEEDED A REPLACEMENT TREES. SO THE FIRST LOCATION, UH, WAS NORTH ADDISON PARK AND THEY HAVE PROGRAMMED 24 INCH CALIBER TREES FOR THAT LOCATION. THE SECOND IT WOULD BE CORE IN PARK, UH, WITH 10, FOUR INCH CALIBER TREES. AND THEN THE THIRD AND FINAL LOCATION WOULD BE THE STREETSCAPE OF A RECONSTRUCTED KELLER SPRINGS PARKWAY, UH, 34 ORANGE CALIBER TREES. UH, THE, UH, MITIGATION FEE THAT WILL BE PAID IS $175 PER CALIBER RANCH THAT IS CONSISTENT WITH THE TOWN'S EXISTING CONTRACT FOR, UH, PLANTING AND INSTALL LINE FOUR INCH CALIBER TREES. SO THAT WILL FULLY FUND, UH, THOSE NEEDS. AND IT IS ALSO CONSISTENT WITH, UH, CITIES SUCH AS THE CITY OF PLANO, UH, THAT ALSO CHARGES THAT SAME RATE. UH, DOES THE COMMISSION HAVE ANY QUESTIONS OR FURTHER FEEDBACK ON THAT ITEM? UM, GO AHEAD. UH, IT'S JUST A COMMENT. UM, AND REALLY THIS IS JUST ME AND DON'T THINK THIS IS THE WRONG WAY, BUT, UM, SO TWO YEARS PREVIOUSLY, OUR PLANNING AND ZONING FOUR YEARS ON THE COUNCIL, IT JUST SEEMED [00:40:01] LIKE EVERY TIME THESE ISSUES HAVE POPPED UP IN THE PAST, WE'VE BEEN ABLE TO DRAW A LINE IN THE SAND AND, UM, REALLY ENCOURAGE THEM TO DO THE MITIGATION. UM, AND THIS TIME IT KIND OF FELT LIKE IT WAS JUST PLOPPED IN OUR LAP. AND IT WAS SAID, HEY, WE ASKED THEM TO PLANT THE TREES. THEY SAID THEY DIDN'T WANT TO PLANT THE TREES, SO THEY'RE NOT GONNA PLANT THE TREES. AND BY THE WAY, WE'RE GOING TO RECOUP A LITTLE BIT IN, IN DOLLARS FOR THE ARBOR FOUNDATION. SO I WOULD JUST HOPE IN THE FUTURE. AND I, AND I KNOW NOT, YOU KNOW, IT'S NOT POSSIBLE FOR EVERY SINGLE PROJECT TO SOMEHOW INCORPORATE TREES, UM, TO MEET THIS REQUIREMENT, BUT I WOULD, WE CAN MAYBE PUSH A LITTLE HARDER BEFORE IT JUST COMES BACK TO US. YEAH, THAT, THAT THAT'S A FAIR, UM, UH, COMMENT WE'LL, WE'LL CERTAINLY DO THAT IN THE FUTURE. IT WASN'T STAFF'S INTENT FOR, OR TO APPEAR THAT WAY, BUT, UH, WE CAN CERTAINLY, UH, CONTINUE TO STRESS THE NEED TO REPLACE AS MUCH AS POSSIBLE ONSITE, UH, THAT, THAT CERTAINLY IS, UH, ADDS VALUE TO THESE, UH, REDEVELOPMENT PROJECTS. SO I THINK MY QUESTION SLASH COMMENT IS LOOKING, EXCUSE ME, AT THE LANDSCAPE PLAN ON THE FAR WEST SIDE OF THE PROPERTY. AND I THINK I ACTUALLY SAID THIS BEFORE, WHERE THEY HAVE THE SOCCER FIELD AND THE BASEBALL FIELD, ALL THAT FAR WEST EDGE PLANTING TREES ALONG THE BEAR WOULD PROVIDE SOME SHADE FOR THOSE WHEN THEY TAKE A BREAK FROM CLIENT AND IT WOULD PROVIDE A NOISE BARRIER FOR THOSE THAT LIVE IN JOHN'S NEIGHBORHOODS TO BE ABLE TO, UM, I JUST THINK IT MAKES SENSE TO PUT TREES ALONG THERE. WE, WE DID ASK THE PARTS DEPARTMENT AS WELL AS THE TCA CONSULTANT TEAM TO LOOK AT THAT VERY LOCATION. UM, THE CONSENSUS AMONGST BOTH GROUPS WAS THAT THERE WAS ALREADY DENSE TREE COVER OR SHRUBBERY COVER AT THAT COMMON BOUNDARY AND ADDING ADDITIONAL TREES WOULD NOT NECESSARILY, I, IT WOULD ADD, UH, CERTAINLY TO THE BUFFER, BUT, UH, NOT NECESSARILY HAVING A SIGNIFICANT IMPACT ON THE EFFECTIVENESS OF THAT BUFFER, BUT IT WOULD ALSO GET INTO AREAS THAT THEY HAVE PROGRAMMED FOR ATHLETIC ACTIVITIES, JUST TO COMMENT SOME OF THOSE TREES WERE DESTROYED DURING THIS LAST STORM. SO I THINK THAT SOMEONE WOULD HAVE TO BE REPLACED, I THINK FROM IT, JUST, JUST TO COMMENT ON THAT FROM THAT STANDPOINT, AND ONE OTHER, ONE OTHER QUESTION I HAVE FOR YOU, UH, AGAIN, IN THIS MEETING THAT WAS HELD FOR THE PARKS, UH, FOR THE TRAILBLAZERS THING, SOMEONE MADE A COMMENT THAT THEY SAID THAT THE BASEBALL FIELD ACTUALLY TOOK UP SOME OF ADDISON'S ACTUAL LAND WHEN THEY PUT THE STEAKS OUT. DO YOU KNOW ANYTHING ABOUT THAT? JUST OUT OF CURIOSITY, I DO NOT. I CAN CERTAINLY VISIT WITH THE PARKS DEPARTMENT, UH, ON THAT ISSUE AND CONFIRM, UH, THEY CERTAINLY WERE FACILITATING THAT DISCUSSION SO I CAN FOLLOW UP WITH THEM. IT'S JUST A COMMENT THAT, YOU KNOW, IT, IT JUST SEEMED FUNNY THAT SOMEBODY KNEW THAT THE STAKES WERE NOT PUT IN THE RIGHT PLACE FOR THE ACTUAL OFFENSE. THAT'S BACK THERE IN THE BACK ON THAT BASEBALL FIELD THAT THEY TOOK LIKE 10 OR 15 FEET EXTRA OF, OF CITY'S LAND FROM THAT STANDPOINT. BUT I JUST, I WOULD JUST LIKE TO KNOW FOR MYSELF THAT'S ACTUALLY TRUE OR NOT. I THINK THAT WOULD BE IMPORTANT FOR THE CITY TO KNOW. SO, YEAH. YEAH. I MEAN, THAT COULD BE EXTRA LAND THAT CAN BE USED FOR MORE TREES AND THINGS LIKE THAT TO GET THE OTHER APARTMENT COMPLEX, BECAUSE THERE'S VERY LITTLE TREES IN THAT AREA. OKAY. UH, WE'LL FOLLOW UP WITH STAFF ON THAT. OKAY. THANK YOU. AND THEN THE LAST THING THAT WE WANT TO LOOK AT TODAY ARE [3. Discussion regarding process for updating the 2004 Planning and Zoning Commission Rules, Regulations, and Procedures.] THE RULES, REGULATIONS, AND PROCEDURES. DID, UM, DID EVERYBODY HAVE A CHANCE TO LOOK AT THOSE BEFORE THIS MEETING WAS CALLED? YEAH. THERE, THERE ARE OBVIOUSLY THERE'S A NUMBER OF THINGS. YES, THERE ARE. I AGREE. SO TELL ME WHEN TO START WITH YOUR LIST. YEAH, TECHNICALLY I THINK WE'RE A NON-COMPLIANCE NUMBER ONE. UH, THE FIRST ONE THAT CAN'T, THAT KINDA JUMPED OUT AND I'M SURE THERE'S SOME OTHERS BEFORE THIS, BUT ARTICLE FOUR ON [00:45:01] REGULAR MEETINGS, IT TALKS ABOUT THE FOURTH THURSDAY OF THE MONTH. UM, THE, UH, SPECIAL MEETINGS, WHICH SETS UP THE FORMAT ALSO FOR JUST, YOU KNOW, THIS KIND OF MEETING THE PLANNING MEETINGS. IT SAYS THAT, UH, THEY CAN, THEY CAN BE HELD WITH THE CALL OF THE CHAIR OR THE REQUEST OF TWO OR MORE MEMBERS. TYPICALLY WHAT WE'VE BEEN DOING FOR AS LONG AS I'VE BEEN ON AND IS, IS STAFF CALLS FOR THE PLANNING MEETING JUST KIND OF SAYS, HEY, I THINK WE NEED TO HAVE ONE. UM, OR IS THAT, THINK IT OUGHT TO BE A WRECK? I MEAN, ACCORDING TO THIS, UNLESS WE MENDEZ, IT OUGHT BE THAT KEN KIND OF RECOMMENDS, WE HAVE A MEETING AND THEN THE CHAIR EITHER AGREEING WITH THAT OR TWO OR MORE COMMISSIONERS AGREE. SO I THINK THAT NEEDS TO BE CHANGED. UM, THE OTHER ITEM WAS JUST PROCEDURAL, I THINK. UM, AND IT HAS TO DO WITH THE, THE, HOW THE MEANING FLOWS. AND, AND THIS IS UNDER ARTICLE SEVEN ON B WHERE PRESENTATION OR HEARING THE PROPOSALS. UM, WE'VE ALWAYS KIND OF STAFF PRESENTS THEIR REPORT, THE COMMISSIONERS ASK QUESTIONS. THEN WE ASK THE, IF THERE'S AN APPLICANT AVAILABLE, WE ASK THEM QUESTIONS. AND THEN WE OPEN THE PUBLIC HEARING, ACCORDING TO THIS, THE PUBLIC HEARING INCLUDES THE APPLICANT AND THEN PERSONS IN SUPPORT AND PERSONS IN OPPOSITION. AND I DON'T THINK WE HAVE EVER, THAT I KNOW OF HAVE GONE THROUGH THAT SIRI ITEM, UM, SPECIFICALLY IN, IN A PUBLIC MEETING, WE CERTAINLY HAVEN'T FOLLOWED WHAT'S ON HERE. AS FAR AS THE APPLICANT, HE'S NEVER, THE APPLICANT HAS NEVER BEEN CONSIDERED PART OF THE PUBLIC MEETINGS. SO, UM, AND I THINK THOSE ARE THE BIG ONES. SO I'M SURE THAT THERE MAY BE SOME OTHER ONES, BUT THOSE ONES ARE, CAN I MAKE A SUGGESTION? I MEAN, THIS WAS PRETTY COMFORTABLE AND I DON'T KNOW, ARE WE EXPECTED TO TAKE ALL OF THE CORRECTIONS OR SLASH ADDITIONS, UH, IMMEDIATELY, OR WILL WE HAVE AN OPPORTUNITY TO TAKE A LOOK AT IT IN A REASONABLE AMOUNT OF TIME AND COME BACK WITH EITHER SUGGESTIONS? I'M JUST MENTIONED THAT EITHER ALTER OR TO CHANGE, OR MAYBE SOME TO ADD WHAT IS, SINCE WE'VE NEVER SEEN THIS, I'VE NEVER SEEN THIS DOCUMENT BEFORE, UNTIL WE GOT IT IN THE MAIL THE OTHER DAY. UM, I I'D LIKE A LITTLE BIT OF TIME TO REALLY SORT OF REDO IT AS OPPOSED JUST COMING TO A CONCLUSION RIGHT NOW. YES. SO MY INTENT IN PROVIDING THIS, UH, WAS ONE TO ADDRESS SOME OF THE ISSUES WHEN THIS LAST CAME UP. UH, I KNOW MANY OF YOU, IF NOT ALL, HAVE NEVER SEEN THIS DOCUMENT BEFORE, SO FIRST I WANTED TO GET IT IN YOUR HANDS. UH, BUT TO WANT TO USE THIS OPPORTUNITY FOR US TO ESTABLISH A PROCESS BY WHICH WE REVIEW AND UPDATE THIS. SO WHAT I WOULD SUGGEST IS THAT WE TAKE THE NEXT MONTH BETWEEN NOW AND THE MAY MEETING, ALLOW YOU ALL TO TAKE A LITTLE BIT OF A DEEPER DIVE INTO THE DOCUMENT, REVIEW IT, UH, CATALOG YOUR FEEDBACK AND SHARE THAT IN A WORK SESSION FORMAT IN OUR REGULAR MEETING NEXT MONTH. AND THEN STAFF WILL TAKE THAT FEEDBACK AND ULTIMATELY PREPARE, UH, EITHER A NEW DOCUMENT OR REFINEMENTS TO THIS DOCUMENT AND PRESENT THAT TO YOU IN A, IN A MEETING THAT FOLLOWS. SO THAT WORKED FOR EVERYONE. YES. WHAT I WOULD LIKE TO DO IS TO, UM, GET INPUT FROM THOSE THAT HAVE HAD AN OPPORTUNITY. SO READ IT AND MAKE THOSE COMMENTS NOW. UM, BECAUSE THEN AS WE REVIEW IT AGAIN, BEFORE OUR NEXT MEETING WE'LL HAVE AN IN MIND, SOME OF THOSE THINGS LIKE WHAT TOM POINTED OUT. SO OTHER THINGS THAT YOU SEE THAT NEED YES, NANCY. YES. JUST THIS ONE QUICK WAY IN ARTICLE FOUR, B SPECIAL MEETINGS, IT MAKES REFERENCE IN THERE THAT THIS WRITTEN NOTICE, WELL, THAT'D BE THE MEMBERS DEPOSIT IN THE MAIL WITHIN 48 HOURS. WELL, WE MIGHT WANT TO ADDRESS THAT HOW THE WRITTEN NOTICE IS GIVEN. I DON'T THINK THESE DAYS 48 HOURS, THE MAIL WORKS. UM, SO WE MIGHT WANT TO UPDATE THAT A LITTLE BIT. AND CERTAINLY EMAIL IS, IS MORE EFFICIENT THAN MY MAJOR, MAJOR, MAJOR TRANSACTIONS THAT ARE ALL NOTICED BY EMAIL THESE DAYS. YES. AND I THINK WE OUGHT TO SPEND A FAIR AMOUNT TALKING ABOUT WHAT THE DUTIES OF THE COMMISSION ACTUALLY ARE, BECAUSE I THINK WE PROBABLY ALL HAVE AN IDEA OF WHAT IT IS THAT WE'RE EXACTLY SUPPOSED TO DO, BUT ARE [00:50:01] ALL OF THESE A'S THROUGH J WHAT WE ACTUALLY DO. IS THERE ANYTHING MORE THAN ME TO BE HAPPY? I THINK THAT'S PRETTY IMPORTANT TOO. SO TO BE HONEST WITH YOU, I HAVEN'T LOOKED AT THEM. I THINK THAT'S TRUE, BOB. I AGREE WITH YOU. AND THERE WERE AT LEAST THREE OF THEM THAT I HAD QUESTIONS ON THAT WE NEED TO DO, OR IF WE ARE NOT, OR IF SOMEBODY ELSE DOES THEM. SO WELL, MY ONLY COMMENT IS, UH, I AGREE WITH EVERYTHING THAT TOM HAD MENTIONED. THE ONLY THING THAT I WANT US TO KEEP IN MIND IS THAT ABILITY TO CALL A SPECIAL MEETING. YOU KNOW, FOR EXAMPLE, YOU KNOW WHAT JOHN IS TELLING US TODAY ABOUT SOME OF THE ISSUES OVER AT TCA, YOU KNOW, IF SOMETHING DOES END UP ONE OF THE AGENDA AND HE'S HEARING THINGS, BUT MAYBE WE'RE NOT, IT WOULD BE NICE IF JOHN AND ANOTHER MEMBER OF THE COMMITTEE COULD GET TOGETHER AND CALL A MEETING FOR THAT REASON THAT WE CAN DISCUSS IT BEFORE THE ACTUAL MEETING. YES. GOOD POINT. UM, A COUPLE OF THE OTHER THINGS THAT I SAW ARE IN, IN A IT'S SAYS THAT IT IS, UM, SORRY, I THINK IT'S APPOINTED AT THE MAJORITY VOTE OF THE COUNCIL AND THAT IS NOT THE WAY THAT COMMISSIONERS ARE APPOINTED. AND SO THAT NEEDS TO BE UPDATED BECAUSE OF IT'S AN APPOINTMENT BY EACH INDIVIDUAL COMMISSIONER THAT THOSE ARE DONE. SO WE NEED A CHANGE ON THAT, THE INFORMATION IN HERE ABOUT WHO THE SECRETARY IS. I HONESTLY DON'T KNOW WHO THE SECRETARY FOR PMC IS, I GUESS, TECHNICALLY THAT WOULD BE ME SINCE I TAKE NOTES AND PUT TOGETHER THE MINUTES. OKAY, GOOD. WELL, I JUST WANTED TO KNOW, I KIND OF HAD A QUESTION MARK. IT'S LIKE, OKAY. AND THEN IT ALSO MENTIONED AN ARTICLE FOR THE 72 HOURS. NOTICE, I THINK I'VE BEEN OPERATING ON 48 HOURS TWO DAYS. IS THAT NOT, SHOULD IT BE 72? I THINK THAT'S STATE LAW IT. YEP. OKAY. AND I THINK THAT'S WHAT THE NOTICE IT CAN SEND OUT IN CHARLOTTE QUORUM. I THINK THEY'VE ALWAYS SAID 72 HOURS, THREE DAYS. I DIDN'T KNOW IF THAT WAS WORKING. YEAH. OKAY. SO ANYTHING ELSE AT THIS POINT IN TIME YOU WANT TO DRAW ON T THE TEAM AND THEN WE WILL REVIEW FURTHER IN OUR NEXT MEETING? WELL, IT'S PAST TIME, BUT I THINK JANUARY, YOU KNOW, ONE B CALLS FOR WE WERE SUPPOSED TO HAVE AN ORGANIZATIONAL MEETING IN JANUARY THAT I DON'T THINK NECESSARILY IS TAKING PLACE BECAUSE I THINK THERE WAS NOTHING ON THE AGENDA. SO THEY POSTPONED IT. BUT TO ME AS A PART OF THIS, I WOULD VOTE FOR AN ORGANIZATIONAL MEETING EVERY JANUARY, REGARDLESS IF WE HAD SOMETHING ON THE AGENDA OR NOT. I MEAN, JUST TO TAKE CARE OF BUSINESS, GET LAST MINUTES, WHATEVER WE CAN GET OUT OF THE WAY AND BE DONE WITH IT. I THINK PRIOR YEARS WHEN WE DIDN'T HAVE SOMETHING, WE STILL HAD A MEETING PIECE. WE HAD AN ELECT YOUR CHAIRS, CORRECT. WHICH WE POSTPONED UNTIL MARCH THIS YEAR. YEAH. IT'S A WEIRD YEAR. I GET IT. ANYTHING ELSE? UM, FOR THE GOOD OF THE COMMISSION BEFORE WE HAVE OUR MEETING TOMORROW, I LET YOU GET OVER ONE ITEM THERE ABOVE THE PLANNING, ZONING, DISCUSS FUTURE DNC FORMATS. I DON'T KNOW WHAT CAN MEANT BY THAT, OR IS THIS JUST CONTINUING VIRTUAL VERSUS IN-PERSON, IT'S A FOLLOW-UP OF OUR LAST DISCUSSION ON, ON MEETING FORMAT. UM, I KNOW LAST TIME WE DISCUSSED THIS, THERE WAS DISCUSSION OF DOING, UM, SOMETHING IN LINE WITH WHAT CITY COUNCIL DOES, WHERE IT'S AN IN-PERSON SOCIALLY DISTANCE MEETING, BUT THERE'S ALSO A VIRTUAL COMPONENT TO THAT WHERE, UH, FOLKS THAT DON'T WANT TO ATTEND THE MEETING FROM A, UM, UH, APPLICANT STANDPOINT OR A CITIZEN THERE, THEY DO HAVE THE OPPORTUNITY TO CALL IN AND PARTICIPATE IN THE MEETING VIA ZOOM. UM, SO, UM, THERE WAS A FAVORABLE DISCUSSION ON THAT FORMAT LAST TIME, BUT WE'D LIKE TO GIVE YOU AN OPPORTUNITY TO CONFIRM THAT THE STAFF CAN, IF NEEDED [00:55:01] ADDRESS MEETING FORMAT FOR THE MAY, UH, PLANNING AND ZONING COMMISSION MEETING. OKAY. I'M READY TO GET BACK. I AM ALSO. OKAY. OKAY. WELL, I WOULD LIKE TO PROPOSE THAT WE CONTINUE TO DO OUR WORK SESSIONS DANCING AND KIND OF OUR REGULAR MEETINGS THEN IN PERSON. I'M FINE WITH THAT. YEAH, THAT'S A GOOD POINT. CAUSE I WAS GOING TO ASK A QUESTION ABOUT THIS NOON MEETING. KNOW WHEN I FIRST STARTED ON P AND G IT WAS, YOU USED TO BE LIKE 11 O'CLOCK. WE MOVED IT UNTIL NINE BECAUSE SOME PEOPLE WERE COMMUTING DOWNTOWN AND IT WAS TOO MUCH TROUBLE TO GO DOWNTOWN, THEN COME BACK AND THEN GO BACK TO WORK, WHATEVER THEY'RE DOING. SO WE MOVED IT EARLIER. I WAS SURPRISED AT WHEN, WHEN THE MAJORITY, I GUESS, VOTED FOR NOON, BUT IF WE'RE GOING TO DO NOW AND I HAVE NO PROBLEM WITH IT, I THINK IT NEEDS TO BE ZOOMED. SO THE PEOPLE WHO ARE WORKING ONCE THEY ALL STARTED GOING BACK IN PERSON, DON'T HAVE TO WORRY ABOUT TRYING TO GET BACK TO A, A NOON MEETING OR SOMETHING. SO I, I ALSO THE DOORS FOR PLANNING MEETINGS, I WOULD, I WOULD ENDORSE EARLIER TIME TO TOM. I HAVE BIG TIME CONFLICTS WITH, SO IT WAS ONE OF MY, WE HAVE MANDATORY MORNING, MORNING, MONDAY MEETINGS THAT TILL ABOUT 10 30, EVERY MONDAY THAT I CAN'T, I DON'T KNOW. I DON'T KNOW IF EVERYBODY, YOU KNOW, WHERE THEY WORK, WHETHER OR NOT YOU'RE MANDATORY GOING BACK IN OR NOT, BUT MY COMPANY'S MADE IT SO THAT, YOU KNOW, WE CAN WORK AT HOME IF WE WANT IT TO, FROM THAT STANDPOINT. SO ANYTIME FOR ME, IT WAS AVAILABLE FROM THAT STANDPOINT FOR WORK SESSIONS ON MONDAY. UM, THE, THE GENERAL THEME OF THE FEEDBACK WAS THAT LUNCHTIME AND MORNINGS WERE BY FAR THE FAVORED, UH, AS WELL AS VIRTUAL MEETINGS. SO, UM, LUNCH SEEMED TO BE THE, UH, THE, THE BEST FIT. THERE WASN'T ONE THAT WORKED PERFECTLY FOR EVERYONE. BUT IF THERE NEEDS TO BE FURTHER DISCUSSION ON THE TIME OF THIS WORK SESSION, IT SEEMS LIKE YOU ALL ARE COMFORTABLE WITH THE ZOOM MEETING, BUT IF THERE NEEDS TO BE FURTHER DISCUSSION ON THE TIME, UH, CERTAINLY WE CAN, WE CAN HAVE THAT. WELL, I THINK, I THINK BASED ON WHAT IT LOOKS LIKE SHE CAN'T MAKE THE MEETINGS FROM AN EARLIER PERSPECTIVE. SO WE CONTINUE TO DO IT, CONTINUE TO DO IT AT LAUNCH OR DO IT LATER IN THE DAY, WHICH I THINK ONLY MAKES MATTERS WORSE. SO I WOULD PREFER TO KEEP IT AT LUNCHTIME AND SEE HOW WE WORK. THAT'S MY OPINION IS, IS NOON FINE FOR EVERYONE? WE'RE AT 1130 OR 1230, BE PREFERABLE EITHER. I'M FLEXIBLE. OKAY. WE'LL CONTINUE WITH, WITH THIS, UH, TIME AND FORMAT THEN FOR THE WORK SESSIONS AND, UH, FOR MAY WE'LL WE'LL PLAN TO, TO HAVE AN IN-PERSON MEETING. SOUNDS GOOD. SOUNDS GOOD. ANYTHING ELSE? ALL RIGHT, WELL, WE ARE TWO MINUTES SHY OF OUR HOUR, SO I'M GOING TO GIVE HER BACK 13 MINUTES. YOU TOO. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.